How to handle the MultitudeSuccessfully handling thousands of E-Book records using

MARCEdit and BIBLOAD reportsKelly SwickardDecker Library

Maryland Institute College of Art

100,000 + E-Book records to load

• Task was to load 120,000 E-Book records from EBSCOhost E-Book Academic Collection

• Get file from OCLC Product Services• Need to alter records: MARCEdit• Workflows set-up: Bibload report, item type,

location, item categories, etc.• Enterprise/Portfolio set-up: item type, location,

Search Limits• Eventual batch deletion…

Workflows set-upHoldings, Item Type, location, call number, item

categories

Workflows Bibload report

RULE 2

ISBN (020), OCLC number (001)

Copy processing: Ignore holding statements…

Classification: LC; Entry ID: 099, 949, all subfields

Postload

Set POSTLOAD to make new items available

Enterprise/Portfolio set-up

Search Limits – Enterprise/Portfolio

Getting the Records from OCLC• Product services page• Click on Records and

reports

• OCLC WorldCat collection sets (login page)

Download File

• Download the file • File is saved to local computer as .bin file

MARCEDIT: Wonder Tool

• Can go to MARCEdit web page and (freely) download software

• Edit fields as needed• Save file in desired

format• I edit 099, 949, 856

fields

MARCEDIT

•FILE > MARC Tools > MARCBREAKER > select where you want the file to go, and select .mrk. •Input file: file you want to change•Output file: file you want to be .mrk•Click on Execute, once finished click on edit records

Edit Records

• Click on EDIT RECORDS > make sure to load all the records (which is in the upper right hand corner)

• Go to TOOLS > ADD/EDIT Fields Utility > Add 099 field, Field Data: (Subfield) $a E-BOOK

• Go to TOOLS > EDIT SUBFIELD > Put in 949, subfield $a, add field data E-BOOK to both fields

• EDIT SUBFIELD > Edit 856 field (optional) subfield $z to say click here for full text, etc.

• It should give you the number of edits when processing• Go to File > Save > save file as .mrc for importing into

workflows

Back to Workflows…

• .mrc file saved – go to MARC IMPORT and run import

• Then run E-Book bibload report

Item Record in Workflows

E-book control tab

Print book control tab

Workflows bib record

OPAC view

Eventual deletion…

• Need to remove OCLC holdings– Received file from OCLC

of records to be deleted– EBSCO sent me an excel

file which OCLC record numbers

– Was able to load .txt file of numbers taken from excel file and batch deleted holdings

• Need to remove records from Workflows– Load file from OCLC as it

has ‘d’ in LDR field (use MARCedit to change from .bin to .mrc)

– Use bibload report but change as needed

Deletion bibload