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© 2016 SAP SE or an SAP affiliate company. All rights reserved. 1Public
Speaker’s Name/Department
Date, 2015
With SAP HCM Cloud Service andSupport
How to Develop a Decision Paper forPractical Examples
Keywan NadjmabadiSAP (Switzerland) Inc.
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 2Public
What are typical questions we have to deal with
WHAT(Target solution landscape)
§ Product selection§ SAP’s product strategy§ Sourcing strategy§ Make or buy strategy§ Cloud strategy§ Operational model /
organization§ Innovation readiness,…
HOW(Roadmap)
§ Product roadmaps§ Internal projects (business and IT)§ Technical prerequisites§ Capacities§ Budgets,…
WHY(Effort vs. benefit)
§ Business value in CHF, ROI§ Strategical benefit§ TCO: Change and run effort§ Contractual situation,…
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 3Public
Initial situation and assignment
§ Swiss company, international business
§ One main business unit
§ Centrally organized IT
§ SAP ERP and SAP BW in scope
§ ECC 6.0 EHP 6, unicode, singleinstance
Initial situation
§ What's behind SAP S/4 HANA?
§ What does the SAP strategy mean for us?
§ What is the value of S/4 HANA (for businessand IT)?
§ What are technical requirements?
Questions / assignment
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 4Public
Project procedure
§ Presentation of SAP‘sproduct strategy
§ Demonstration &identification of use cases(finance and logistics)
§ Presentation of new andupcomming SAP S/4HANA features andfunctions
§ Analysis and selection ofrelevant use cases
§ Use case evaluation(benefit, realization effort)
§ Management summary
1 Onsite workshops withLoB and IT 2 Develop value
proposition andrecommendation
§ S/4 HANA BusinessRecommendationScenario Report (BSR)
§ Verify / justify pain pointsand business needs
0 Preparation
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 5Public
Step 4Have the report generated anddelivered to the requestor and
the customer’s account executivewithin approx. five business days.
Business Scenario RecommendationStep 1Visit the
BSR Web sitewww.s4hana.com.
Step 2Register for the report andupload your ERP system
data.
Step 3Receive a
confirmation e-mail.
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 6Public
Business Scenario Recommendation (BSR)
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 7Public
StreamlinedProcure to Pay
AcceleratedPlan to Product
EnhancedRequest to Service
OptimizedOrder to Cash
CoreFinance
Operational Procurement
Inventory and BasicWarehouse Management*
Invoice and PayablesManagement
Sourcing and ContractManagement
Supplier Information and MasterData
Production Planning• Demand Planning / S&OP• Site Planning
Manufacturing Execution
Inventory and BasicWarehouse Management
Product Development andProject Control
Maintenance
Order and ContractManagement
Inventory and BasicWarehouse Management*
Receivables Processing
Service Master DataManagement
Service Management
Service Parts Management
Core HumanResources
Accounting andFinancial Close
Cross Application TimeManagement
Service AgreementManagement
Cost Management andProfitability Analysis
Quality Management anCompliance
In scope of Value DiscoveryWorkshop
* Covered as part of Accelerated Plan to Product
Not in scope of ValueDiscovery Workshop
Mai
nPr
oces
ses
Supp
ortin
gPr
oces
ses
Scoping based on S/4 HANA process model
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 8Public
OperationalProcurement
RequirementProcessing
Purchase OrderProcessing Service Purchasing Procurement Analytics Self Service
RequisitioningPurchase OrderCollaboration
As-situation / Current Implementation:● Indirect materials and Services
§ Purchase process can be run on SAP ECC or SAP SRM (+catalogs)depending on category of spend§ High % of spend covered by self service process§ Reporting in SAP BI
● Direct materials§ Purchase process fully in SAP ECC standard functions with PO form
automatically sent by mail to suppliers§ Reporting spend analysis developed on BO Webi
● Indirect & Direct materials§ KPIs developed with Business Studio
Challenges● Indirect materials : SAP SUS under evaluation. Implementation to be
decided
● Collaboration with suppliers : vendor portal planned, today’sapproach = Cloud trading platform (ex : ARIBA) not in strategy due tocost to onboard our vendors.
RequirementsWe can consider that, at high level, the operational and reporting PTPrequirements are covered today.The requirements are :
- upstream : the complete lifecycle of the contracts (negotiation ,elaboration and storage of contracts)
- the digital collaboration with suppliersPriority: high medium low
As-Is analysis: Operational Procurement
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 9Public
Value• Business Value• IT Value• Relevance
Feasibility• Realisation Effort• Org / Proc. Changes• Duration• Prerequisites highlowhighlow
OperationalProcurement
RequirementProcessing
Purchase OrderProcessing Service Purchasing Procurement Analytics Self Service
RequisitioningPurchase OrderCollaboration
Solution Capabilities
§ Fiori Apps providing user-friendly interface to critical information quickly andreliably
§ Simplified pricing§ Simplified foreign trade solution based on GTS§ Reduced operating costs through real time, self service operational
procurement supported by real-time data analysis and mobile support§ Reduced cost and complexity§ Reduced manual intervention for both customer and vendor§ …
Value Drivers
§ Procurement FTE Efficiency and Effectiveness§ Procurement Savings and Cost Reduction§ Vendor Interaction§ Vendor Collaboration
To-Be evaluation: Operational Procurement
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 10Public
Feasibility(required process / organizational changes, product availability, prerequisites, implementation effort)
Valu
e/N
eed
Low
Med
ium
Hig
h
Low HighMedium
Quick winsStrategic No. TopicOrder and Contract Management
Receivables Processing
Operational Procurement
Invoice & Payables Management
Sourcing and Contract Management
Supplier Information and Master Data
Demand Planning / Sales & Operations Planning
Site Planning (MRP related)
Site Planning (PP/DS co-deployed related)
Manufacturing Execution
Inventory and Basic Warehouse Management
Maintenance
Accounting and Financial Close
Accounting
Cost Management and Profitability Analysis
1
2
3
4
5
6
7
89
10
12
13
14
15
xx x
Supplementarycapabilkity
S/4HANARoadmap capability
S/4HANAcapabilities (1511)
12
3
4
5
67
8
9
11
11
10
12
13
14
15
Heat map of identified topics / processes
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 11Public
Benefit evaluation (Business Case, OPTION)
Use case selection
Predefined value driver and benchmarks based on SAP’sbenchmark database
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 12Public
§ 3-day onsite workshop with LoB and IT-representatives§ Presentation of SAP‘s product strategy and the latest S/4 HANA use cases§ Development of a common (aligned with business and IT) S/4 HANA value
proposition and recommendation:§ Relevant use cases and processesà S/4 HANA Heat-map§ Benefit evaluation§ (Technical migration roadmap)§ Management presentation
Project procedure and deliverables
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 13Public
Initial situation and assignment
§ Swiss large enterprise group
§ 9 different business units
§ Centrally organized IT
§ > 50 SAP ERP ECC Systems and BW
§ > 10’000 developments
§ Unicode as well as non-unicode
§ Non-SAP DB / valid contract till 2020
Initial situation
§ What's behind SAP S/4 HANA?
§ What does the SAP strategy mean for us (groupview, individual BU)
§ What are technical prerequisites?
§ What are potential deployment scenarios?
§ Effort estimation (change + run)
§ Benefit evaluation (strategy, qualitative, TCO)?
Questions / assignment
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 14Public
§ Presentation of SAP‘sproduct strategy
§ System demonstration andevaluation of potentialuses cases
§ Analysis of the as-issituation (challenges,needs, plans)
§ Evaluation of a potentialto-be solution architecture
§ Presentation of SAP‘stechnological features andfunctions related to HANAand S/4 HANA
§ DB-check and customcode analysis (for onebusiness unit)
§ Definition of technical to-be architecture
§ Evaluation matrix fortransformation roadmap
1 Enablement andevaluation workshopswith BUs
2 Technical assessmentwith IT
§ Documention of main results:§ Use cases for each BU§ Migration roadmap§ (Cost framework)§ Value proposition and –
calculation framework§ Recommendation§ Management presentation
3 Project documentationand presentation
Project procedure
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 15Public
Relevant and valuable topics per business unit
GB 1 GB 2 GB 3 GB 4 GB 5 GB 6 GB 7 GB 8 GB 9
GB: Business Unit
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 16Public
Evaluation of the current ERP and BW landscape with regards toHANA readiness and vakue potential... …to categirize them into three
categories S, M and L:
SAP ERP PostAuto PostFinance PostFinance
SID P11 P20 P29HANA Hauptspeicher (GB) 821 920 100
Klassifizierte DB Grösse Klein Mittel KleinUnicode Migration Ja Ja Nein
Release Update Nein Nein NeinKlassifizierung Anzahl Z-
Programme Gross Klein KleinDB Migrationsaufwand Niedrig Niedrig Niedrig
Nutzen IT Hoch Hoch HochNutzen Business Hoch Hoch MittelNotwendigkeit Mittel Mittel Mittel
Klassifizierung ( S - M - L ) M S S
Segmentation and first transformation roadmap
GB 1 GB 2 GB 3X Y
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 17Public
Roadmap für ERP on HANA (1. Schritt)
§ 5 to 6 „compatible“ systemtransformations per year
§ Consideration of 15 mainly IT-driven evaluation criteria
à In the 1 HY of 2020 all SAP ERP andBW systems are running on the HANADB and are ready for a S/4 HANAmigration (depending on maturity leveland progress even earlier)
Technically driven evaluation – strategic IT decisionTechnical readiness as main focus (+ contractual situation)Detailed S/4 HANA business use cases evaluated in the following second step
S M L GB = BU
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 18Public
§ Enablement workshops with all 9 business units§ Technical landscape analysis and evaluation§ Development of a joined roadmap and recommendation:
§ Relevant use cases for BUs§ Evaluation criteria and -matrix§ Migration roadmap§ (Cost framework)§ Recommendation§ Management summary and presentation
Project procedure and deliverables
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 19Public
Our support services for your S/4 journey
Partner to answer the relevant questionsrelated to:
§ Enablement & IT-roadmaps
§ Technical analysis (e.g. custom code analysis,readiness check, sizing, migration planning)
§ Migrations- and deployment scenarios
§ Cost-benefit-analysis, ROI, TCO
§ Decision paper and management presentation
Services
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 20Public
Your contact person
Keywan NadjmabadiHead of Business Transformation Services
SAP Switzerland [email protected]+41 79 500 68 55