Housing & Transportation Goal Subcommittee Meeting 11 30... · Housing and Transportation Goal Subcommittee Meeting . November 30, 2017 . 1:00 PM (EST) Conference Number (888) 670-3525

124 Marriott Drive, Suite 203, Tallahassee, Florida 32301-2981 Phone: (850) 488-4180 | (800) 580-7801 • Fax: (850) 922-6702

TDD: (850) 488-0956 | (888) 488-8633 • www.fddc.org

Housing & Transportation Goal Subcommittee

Meeting

Thursday, November 30, 2017

Conference Call: (888) 670-3525

Code 5440702983 Meeting Broadcast:

http://app.gotomeeting.com Meeting ID 651266021

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124 Marriott Drive, Suite 203, Tallahassee, Florida 32301-2981

Phone: (850) 488-4180 • (800) 580-7801 • Fax: (850) 922-6702

TDD: (850) 488-0956 • (888) 488-8633 • www.fddc.org

Amanda Baker

John “Jack” Kosik

Kathy Leigh

Thomas (TJ) Moon

Bernadette Moran

Margaret Reilly

Frank Shalett

Phil Stevens

Louis Towson

Victoria Vangalis Zepp

Bureau of Exceptional

Disability Rights Florida

Division of Vocational Rehabilitation

TO:

To advocate and promote meaningful participation in all aspects of life

for Floridians with developmental disabilities”

FROM:

DATE:

Housing and Transportation Goal Subcommittee

Safee Broxton, Program Manager

November 16, 2017

SUBJECT: November Goal Subcommittee Meeting Packet

Greetings,

The following materials are for your participation in the November 30, 2017 Housing and Transportation Goal Subcommittee Meeting at 1:00 PM (EST). To participate in this meeting, dial (888) 670-3525 and enter conference code 5440702983 when prompted. This meeting packet will be broadcast on GoToMeeting for convenient viewing during the call.

To view the broadcast during the call (optional):

1. First, take note of the Meeting ID: 651266021. You will need it to start themeeting

2. Open a Google Chrome or Internet Explorer browser (Chrome highlyrecommended).

3. Go to https://app.gotomeeting.com

4. Enter the Meeting ID, then click the Arrow button on the right.

5. You will automatically be launched into session!

I sincerely appreciate your time and dedication to the Housing and Transportation Goal Subcommittee, and look forward to our meeting.

Regards,

Safee Broxton

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Housing and Transportation Goal Subcommittee Meeting November 30, 2017

1:00 PM (EST) Conference Number (888) 670-3525

Conference Code 544 070 2983 Meeting Broadcast http://app.gotomeeting.com

Meeting ID 651266021

OUR MISSION “To advocate and promote meaningful participation in all aspects of life for Floridians with developmental disabilities”

AGENDA

Time* Action Item Subject Presenter Page Yes No

1:00 PM Call to Order and Introductions Bernadette Moran, Chair After Agenda

1:05 PM

Approval of Minutes • August 24, 2017

Bernadette Moran, Chair p. 1

1:10 PM

Budget Update Lisa Taylor, Chief Financial Officer

p. 4

1:30 PM

Legislative Update Margaret Hooper, Public Policy Coordinator

p. 5

1:50 PM

Project Updates

Safee Broxton Program Manager

p. 7

2:00 PM Break 2:10 PM

Implementing Activities Funding Proposal • Housing and Consolidated Plan

Training and Community Involvement Initiative

Safee Broxton

Supplemental

Scheduling 2018 Meetings • Interim conference call Date • Subcommittee Meeting Dates

Safee Broxton p. 17

Old or New Business Bernadette Moran, Chair N/A 3:00 PM

Public Comment & Adjourn Bernadette Moran, Chair

N/A

*Agenda times are approximate

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FLORIDA DEVELOPMENTAL DISABILITIES COUNCIL, INC. 2017 HOUSING/TRANSPORTATION GOAL SUBCOMMITTEE MEMBERS

Council Members: Bernadette Moran, Chair 3958 Baymeadows Road, Apt 2301 Jacksonville, FL 32217 Home: 904-388-7774 Cell: 904-465-2099 Email: [email protected]

Eddie Hall 1123 Walt Williams Road, Lot # 188 Lakeland, Florida 33809 Home: 863-255-6422 Email: [email protected]

Shevaun Harris Agency for Health Care Administration 2727 Mahan Drive, MS #20 Tallahassee, FL 32308-5403 Work: 850-412-4264 Email: [email protected] Assistant: Allison Sunday Work: 850-412-4173 Email: [email protected] Alternate: Chantelle Carter-Jones Phone: 850-412-4271 Email: [email protected] Assistant: Rebecca Best Phone: 850-412-4038 Email: [email protected]

John “Jack” Kosik 2225 E. Edgewood Drive #6 PO Box 92221 Lakeland, FL 33804-2221 Work: 863-687-0804 Cell: 863-698-1159 Email: [email protected]

Thomas (TJ) Moon 100 NW 23 Avenue, Apt. 201 Ocala, FL 34475 Home: 352-502-5994 Email: [email protected]

Tricia Riccardi 4131 Bella Isle Circle Kissimmee, Fl., 34746 Cell: 352/220-7771 Email: [email protected]

Phil Stevens 5934 Watercolor Drive Lithia, FL 33547 Cell: 615-613-4167 Email: [email protected]

Resource Members: Steve Holmes Executive Director, Florida Commission for the Transportation Disadvantaged Mailing Address: 605 Suwannee Street, MS-49 Tallahassee, Florida 32399-0450 Office Address: 2740 Centerview Drive, Suite 1A Tallahassee, Florida 32301 Phone (850) 410-5700 Email: [email protected]

Diana M. Seydlorsky Chief of Housing and Community Development City of Jacksonville 214 N. Hogan 7th Floor Jacksonville, Florida 32202 Phone: (904) 255-8204 Fax: (904) 255-8256 Email: [email protected]

Revised 6-27-2017

Safee Broxton, Program Manager 124 Marriott Drive, Suite 203, Tallahassee, FL 32301-2981 850-488-4180 (Main); 800-580-7801 (Toll Free); 850-922-6702 (Fax); 850-922-5366 (Direct) Email: [email protected]

mailto:[email protected]












Section 1

Housing and Transportation Goal Subcommittee Meeting Minutes

Thursday August 24, 2017 9:00 a.m.-3:30 p.m. EDT

Members Present: Bernadette Moran, Chair, Eddie Hall, Phil Stevens, TJ Moon, Jack Kosik, Chantelle Carter-Jones, Diana Seydlorsky (by phone), Steve Holmes,

Staff Present: Safee Broxton (recorder); Lisa Taylor, Deputy Director of Finance; Sheila Gritz-Swift, Deputy Director of Programs; Margaret Hooper, Public Policy Coordinator; Richard Bivins, Communications Coordinator; Holly Hohmeister, Program Manager (by phone).

Guests Present: Gary Walby, PhD, Complex Systems Innovations, LLC Lisa Peardon, City of Lakeland

Meeting was called to order by Chair Moran at 9:00 a.m. and roll call was conducted.

I. Approval of Minutes • February 23, 2017 Meeting Minutes• June 1, 2017 Conference Call Minutes

Action Taken: Stevens made a motion to accept the minutes as corrected. Hall seconded. Motion passed unanimously.

II. Budget UpdateTaylor joined the meeting by phone and discussed the Housing and Transportation budget.

As of June 30, 2017, the Council is working from the 2015, 2016 and 2017 Grant Awards. Contracts are being reviewed to minimize funds reverting. It is expected that all but $5,247 in 2015 funding will be paid out by the deadline of September 30, 2017. At this time, approximately $300,000 remain not yet in contract. There is approximately $475,000 to $600,000 in contracts that are drafted and in the review process awaiting provider signature, therefore the Council is projected to be well over-target in obligating funds. Taylor stated that approximately $570,000 in projects are on hold due to uncertainty about the 2018 funding level, which will go into effect October 1, 2017.

III. Communications UpdateBivins joined the meeting by phone and provided an update on the communications plan of action as it relates to the Housing and Transportation Goal Subcommittee. Targeted dissemination of e-mails from the Council was discussed. It was recommended that the list serve categories be reviewed to better target

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the e-mails. Bivins stated that the Council is going to pursue strategies to focus the information it disseminates.

IV. Project UpdatesBroxton provided updates and information on the following projects:

• Guardianship Alternatives: Lighting the Way Update and Translation• Florida Inclusive Housing Corporation• Waitlist Strategic Plan Implementation

Hohmeister joined the meeting by phone and provided an overview of the Citizens for Improved Transit (CIT) Transportation Voucher Pilot midpoint review.

V. Transportation Options Research Project Presentation Walby presented key information from the Florida Transportation Analysis (FTA), Florida Case Study (FCS) report, and National Research Synthesis (NRS) as part of the Gap Analysis specific to the Council’s Transportation Options Research Project. The presentation included a synopsis of the current needs and potential strategies for addressing those needs for the transportation types most relevant to persons with disabilities, specifically public transportation fixed route and paratransit systems. The study identified the following critical needs:

• Reliable and Adequate Funding• Access and Expansion of Transportation Services• Transportation Cost, Quality and Collaboration• Client Awareness and Understanding of the Transportation System• Other Accessibility Issues

VI. Commission for the Transportation Disadvantaged PresentationHolmes discussed Florida’s Commission for the Transportation Disadvantaged (CTD), which coordinates transportation statewide in Florida for persons with disabilities, older adults, low-income persons, and those who do not have access to healthcare, education, or other life sustaining activities. CTD coordinates transportation by contracting with Community Transportation Coordinators and subcontracted transportation providers in each of Florida’s 67 counties. The CTD brings together multiple agencies and populations.

The state Commission selects a local entity to be the designated official planning agency, which, in turn, appoints and staffs a local Coordinating Board, the chair of which must be an elected official. The Coordinating Board serves as an advisory body in its service area. It identifies local service needs, provides guidance for service coordination, and recommends a community transportation coordinator (CTC) to the CTD. The CTD contracts directly with the CTCs, which are responsible for coordinating transportation services in each county. Transportation advocacy occurs at the county level. Holmes encouraged the Council toward efforts to educate and empower individuals to advocate in their communities at the county commission, metropolitan planning, and citizens advisory levels.

VII. Housing PresentationPeardon provided information regarding the City of Lakeland Section 8 Housing Choice Vouchers, Public Housing, Affordable Home Ownership, Affordable Rental Opportunities, Resident Training Opportunities and Supportive Services, accommodations for disabled residences, and partnerships with numerous community partners that provide social services. The committee viewed a video presentation on the Villages at Noah’s Landing.

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VIII. Public CommentMoran invited public comment. There were no comments from the public.

IX. AdjournAction Taken: Kosik made a motion to adjourn at 3:30 p.m. Hall seconded. The motion passed unanimously.

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Section 2

FDDC State Plan Budget UpdateAs of September 30, 2017

2015- All funds must be paid out by 9/30/17Total 2015 funds 3,461,007$ 2015 funds that were not paid out and will revert to the feds 5,733

2016 - All funds must be in contract by 9/30/17Total 2016 funds 3,742,691$ 2016 Funds not yet in Contract - A

A ALL 2016 Funds in Contract/Spent

2017 - All funds must be in contract by 9/30/18Total 2017 funds 3,754,448$ 2017 funds not yet in contract or set aside for Admin, Travel, etc. 1,388,162 B

B 2017 - Funds must be in contract by 9/30/18Projects are in progress.

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Legislative Platform 2018

Pay Fair for Care

During both the 2016 and 2017 legislative sessions, the Florida Developmental Disabilities Council and its stakeholders worked on increasing iBudget waiver provider compensation. Although some progress was made with compliance of the Department of Labor rule and a small increase for several major services, systems change efforts targeted to increase direct care provider service rates and reimbursement is critical since this remains an essential and underfunded service.

Florida families and providers must be able to recruit and retain dedicated people to work with the direct care needs of persons with developmental disabilities. Higher wages for direct care staff are needed to resolve a shortage of direct care workers that has become a crisis and must be resolved.

Strengthening the iBudget Developmental Disabilities Home and Community Based Services Waiver

The Agency for Persons with Disabilities continues to address the needs of persons with developmental disabilities who have come off of the waitlist over the past two years, re-structure cost plans for existing waiver recipients, and incorporate the cost of waiver growth for the individuals on the waiver. With healthcare system changes being discussed at a federal level, preservation of critical services through the iBudget waiver is important.

It is essential to include funding to meet the federal Department of Labor wage requirements in the regular base budget of the Agency for Persons with Disabilities and fund the growth of the iBudget program so that the Florida legislature can continue their commitment to transition individuals off the iBudget waitlist.

Guidelines for the Prevention and Reduction of Restraint in the Public School System

Research confirms that physical restraint and seclusion are not therapeutic, nor are these practices an effective means to calm or teach children. Restraint and seclusion can re-traumatize children who have had prior abuse in their lives. These practices seem to decrease a child’s ability to learn and therefore, restraint and seclusion should not be included in a child’s Individual Educational Plans.

Last year there was great legislative interest to improve statutory guidelines for the prevention and reduction of restraint and the prohibition of seclusion in the public school system. Statutes have not been improved since gains were made in reporting and data collection requirements in 2011.

Research indicates that best practices include a state policy where physical restraint in the school system shall be only used as a last resort when there is a demonstrable and imminent physical danger to the student or others and the use of seclusion, mechanical restraints and prone restraint is banned entirely.

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Recommendations from the Transportation Task Force

Barriers to local and specialized transportation services for persons with intellectual and developmental disabilities was at the forefront for the Florida Developmental Disabilities Council and other advocates during the 2017 legislative session. Transportation Issues included affordability, safety, inability to cross county lines and long travel times. Our advocacy resulted in a legislated Transportation Task Force, of which the Council is a member, to address recommended solutions by December 2017.

Stakeholders will urge the Florida Legislature to provide resources and explore alternative approaches for transportation for individuals with intellectual and developmental disabilities that are recommended by the Transportation Task Force in December 2017.

Working People with Disabilities Program

Forty -seven states have a government program that improves the ability for an individual with a developmental disability to work, keep vital health coverage and lower their dependence on government assistance.

The legislature needs to support new legislation that proposes a program that will allow individuals with disabilities to make more than $25,000 a year without losing costly services and therapies that allow these individuals to work and contribute to the workforce.

Secondary Issue

Early Steps funding

The Council is one of the few groups that understand the Early Steps Program and the funding requirements of the program. It is important to use the Councils knowledge to support the state’s best program for early intervention.

Increased funding for the Early Steps program is needed for an increasing population of children with developmental delays and for children identified as “at-risk”.

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Section 3

FDDC 5-Year Plan Logic Model: Transportation

Inputs

Resources to support activities

Outputs

Products of activities; items delivered

Outcomes – Impact Individuals with intellectual and developmental disabilities will have

increased access to safe and affordable transportation.

Activities Outputs Short-term 1-2 years

Long-term 3-4 years

Impact 5+

- AIDD Funding - Council staff - Council members - Individuals with intellectual and developmental disabilities - Family members of individuals with intellectual and developmental disabilities - Policy-makers - Service providers - General public - Grantees – time, leveraged resources - Council listserv, website and social media - Agency for Persons with Disabilities - Florida Department of Transportation - The Commission on Transportation Disadvantaged - Florida Department of Education - Division of Vocational Rehabilitation - Florida Department of Education - Division of Blind Services - Florida Department of Children and Families

1. Systems design andredesign to develop and implement a mobility management system

2. Support advocacy andcommunication efforts that empower self-advocates and their family members to engage in advocacy, including serving on transportation-related commissions, boards or advisory committees

3. Support developmentof travel training curriculum and train-the-trainer trainings

4. Support developmentof data collection system or database to readily identify the unmet transportation needs to be used for advocacy efforts

1. Conceptual frameworkand recommendations for full implementation of mobility management system, including mobility managers

2. A pool of self-advocatesand family members desiring to impact transportation; materials, including Easy Read and Spanish translations; communication materials promoting transportation

3. Travel trainingcurriculum developed and state-wide travel trainers available

4. Data collection systemor database established and used to identify unmet transportation needs

1. Agreed uponinfrastructure developed; strategies and regions identified for regional implementation; resources developed and disseminated

2. Self-advocates andfamily members begin to engage in advocacy efforts

3. Travel trainers receivetraining

4. Self-advocates, familymembers and other stakeholders have preliminary data on unmet transportation needs to use for advocacy efforts

1. Key stakeholders buy-inand initiate systems change efforts to redesign system

2. Self-advocates andfamily members fully engage in advocacy efforts on behalf of transportation, including serving on transportation-related commissions, boards or advisory committees

3. Individuals withintellectual and developmental disabilities begin to access travel training for transportation

4. Self-advocates, familymembers and other stakeholders have extensive data that conveys the unmet transportation needs to use for advocacy efforts

A minimum of three sustainable transportation solutions are implemented for individuals with intellectual and developmental disabilities and a minimum of one infrastructure change, resulting in increased access to safe and affordable transportation for individuals with intellectual and developmental disabilities, is executed.

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FDDC 5-Year Plan Logic Model: Housing

Inputs


Outputs


Outcomes – Impact Individuals with intellectual and developmental disabilities will have

choices and financial support for safe, affordable and inclusive housing with access to support services.


Long-term 3-4 years

Impact 5+ years

- AIDD Funding - Council staff - Council members - Individuals with intellectual and developmental disabilities - Family members of individuals with intellectual and developmental disabilities - Policy-makers - Service providers - General public - Grantees – time, leveraged resources - Council listserv, website and social media - Agency for Persons with Disabilities - University for Florida Shimberg Center for Housing - Florida Alliance of Community Development Corporations - Florida Housing Coalition - Florida Housing Authorities - The Commission on Transportation Disadvantaged - Housing Leadership Council - Florida Housing Finance Corporation - Habitat for Humanity - Florida Department of Elder Affairs - Florida Association of Centers for Independent Living - Florida Association of Housing and Redevelopment Officials

1. Comprehensiveresearch on community-based strategic planning mandates, including the Consolidated Plan process

2. Stakeholder workgroupand training to assist stakeholders with developing strategies for community involvement based on research findings

3. Support advocacy andcommunication efforts that empower self-advocates and their family members to engage in advocacy, including serving on housing-related commissions, boards or advisory committees

1. Research report,including summary of findings and recommendations

2. A core team of state-wide stakeholders representative of three cities and three counties in three different geographic areas of the state

3. A pool of self-advocatesand family members desiring to impact housing; materials, including Easy Read and Spanish translations; communication materials promoting housing

1 and 2. Stakeholders have information needed to understand the community-based strategic planning mandates and the Consolidated Plan process

3. Self-advocates andfamily members begin to engage in advocacy efforts

1 and 2. Self-advocates, family members and other stakeholders have a unified understanding of community-based strategic planning mandates and the Consolidated Plan process, become members of city and county planning commissions and establish a voice in housing planning matters

3. Self-advocates andfamily members fully engage in advocacy efforts on behalf of housing, including serving on housing-related commissions, boards or advisory committees

A minimum of one systemic change to statutes, rules, policies and/or procedures designed to improve choice and provide for financial support for safe, affordable and inclusive housing with access to support services for individuals with intellectual and developmental disabilities will be achieved.

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FDDC 5-Year Plan Logic Model: Broad Systems Change (Page 1)

Inputs


Outputs


Outcomes – Impact Systemic changes are made to statutes, rules, policies or procedures

that improve community inclusion and emerging needs or emergencies are addressed in a timely manner.


Long-term 3-4 years

Impact 5+

- AIDD Funding - Council staff - Council members - Individuals with intellectual and developmental disabilities - Family members of individuals with intellectual and developmental disabilities - Policy-makers - Service providers - General public - Grantees – time, leveraged resources - Council listserv, website and social media - Relevant state agencies - Relevant state organizations

Year 1 Complete the following: - Transportation Voucher Pilots - Transportation Options Research Project - Rural Routes to Employment - Benefits Planning and Asset Development Train-the-Trainer - Project SEARCH - UDL Regional Trainings - First Steps - Early Steps - Project SALT - Route to Self-Determination

Year 1 - Two operational transportation voucher programs with capacity for sustainability and expansion through the Florida Department of Transportation - Research report on transportation for use in future activities - Established, sustainable Rural Routes to Employment models with a replication guide available for other rural counties - Benefits Train-the-Trainer curriculum, updated materials and trained trainers - Fifteen new Project SEARCH sites representing a minimum of 20 counties and long-term sustainability established through agency and organization partners - UDL trainings expanded and capacity built for sustainability through FDLRS links and regional trained educators - Updated First Steps guide for families - Competency-based curriculum and online materials for Early Steps, which may be transitioned to a credentialing process - Project SALT training materials - Route to Self-Determination Online module for training trainers

Year 1 - Increased transportation services available; knowledge of implementing transportation vouchers available for legislative and sustainability purposes; research report with evidence-based practices for future use - Increased knowledge and opportunity for employment in rural communities - Increased knowledge and resources available for benefits planning and asset development training and information - Increased capacity and sustainability of Project SEARCH state-wide - Increased number of schools implementing UDL and sustainability built through FDLRS and regional trained educators - Increased availability of a First Steps guide that walks parents through critical steps from identification to postsecondary - Increased availability of trained early intervention evaluators with access to competency-based training - Increased number of trained self-advocate leaders engaged in leadership roles - Increased number of trainers available to provide self-determination training, and greater capacity for self-advocates in rural areas and who are Spanish speaking

Year 1 N/A for completion objectives and activities

By the end of the five-year state plan, a minimum of six systemic changes to statutes, rules, policies or procedures at the state, regional or local levels designed to improve community inclusion for individuals with intellectual and developmental disabilities will have been achieved.

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FDDC 5-Year Plan Logic Model: Broad Systems Change (Page 2)

Inputs


Outputs


Outcomes – Impact Systemic changes are made to statutes, rules, policies or procedures

that improve community inclusion and emerging needs or emergencies are addressed in a timely manner.


Long-term 3-4 years

Impact 5+

- AIDD Funding - Council staff - Council members - Individuals with intellectual and developmental disabilities - Family members of individuals with intellectual and developmental disabilities - Policy-makers - Service providers - General public - Grantees – time, leveraged resources - Council listserv, website and social media - Relevant state agencies - Relevant state organizations

Year 1 Complete the following: - Task Force on HCBS Waiver Waitlist - Community Coalitions - Abuse and Neglect - Lighting the Way - Community Health and Wellness - Improved Coordination of Medicaid State Plan and Community-Based Services - Nurse Practitioner Training Program

Years 1 – 5 - Support advocacy and communication efforts that empower self-advocates, family members and other stakeholders to address emerging needs or emergencies relates to statutes, rules, policies, procedures, and/or funding/staffing issues that result in better outcomes

Year 1 - Updated Strategic Plan with provisions for future advocacy work to be assumed by partners - Established Community Coalitions; final report to include facilitators and barriers - Final report with recommendations for future work and transfer of work to appropriate agency partners - Lighting the Way curriculum and online training, including an online module for educators, to ensure that stakeholders have access to information on guardianship alternatives - Community Health and Wellness model established in a fully inclusive Fitness Center and resources available to be shared on success, encouraging replication in other areas of the state - Improved Coordination of Medicaid State Plan and Community Services Implementation Plan for coordinating medical and HCBS Waiver services

Years 1 – 5 - Information developed and distributed through networks - Ad Hoc committees and/or stakeholder groups - Research and white papers

Year 1 - Service needs of individuals on the HCBS Waiver Waitlist addressed through alternative methods and advocacy continues to alleviate the waitlist - Successful community coalitions continue efforts in their local communities - Key agency partners continue work related to abuse and neglect - Abuse and neglect efforts are assumed by appropriate agency partners - A curriculum and training materials and resources result in alternatives to guardianship chosen for individuals with intellectual and developmental disabilities - The greater community becomes aware that inclusive health and wellness programs are obtainable - An implementation plan for coordinating medical and HCBS Waiver services is available for future use.

Years 1 – 5 - Emerging or emergency needs for Floridians with intellectual and developmental disabilities and/or their community addressed in a timely manner

Year 1 N/A for completion objectives and activities

Years 1 – 5 - Emerging or emergency needs for Floridians with intellectual and developmental disabilities and/or their community addressed in a timely manner

By the end of the five-year state plan, a minimum of six systemic changes to statutes, rules, policies or procedures at the state, regional or local levels designed to improve community inclusion for individuals with intellectual and developmental disabilities will have been achieved.

By the end of the five-year state plan, one or more emerging needs of individuals with intellectual and developmental disabilities will have been addressed through the provision of technical assistance and supports, resulting in one or more systemic changes.

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MASTER CALENDAR/SCHEDULE

September: • State Plan Committee

o Goal Subcommittees present broad plan/picture of how goal will be achieved.o Goal Subcommittees present legislative priorities for upcoming legislative

session.o Goal Subcommittee brings at least 50% of the Implementing Activities Funding

Proposals (IAFPs) for the upcoming year’s funding for approval.o 2017: Approval of 2019-2020 Annual Work Plano 2018: Approval of 2021 Annual Work Plan

• Finance Committeeo Finance Committee approves full budget.

October/November: • Goal Subcommittees

o Review status of all components being undertaken, i.e., funding initiatives, publicpolicy activities, communication activities and other strategies. Discuss mid-project reviews as needed. Consider whether everything is moving forward as itshould and, if not, what actions are needed.

o Approve the remaining IAFPs for the new funding year.

January: • State Plan Committee

o Goal Subcommittees submit remaining IAFPs for the upcoming year’s funding forapproval.

February/March: • Goal Subcommittees


o Review analysis of progress toward meeting goal and objectives.o Identify any changes to the State Plan goal, objectives, activities, expected

outcomes, evaluation, etc. [Note: A major change of a five-year goal that altersthe intent of the original goal (formerly referred to as “substantive change”),requires a state plan amendment and will need to be submitted to AIDD byAugust 15th. Minor grammatical changes to five-year goals and other components

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of the plan such as objectives, activities, expected outcomes, evaluation, etc. (formerly referred to as “non-substantive changes”) are considered State Plan Updates and must be submitted to AIDD by January 1st.]

• Legislative Session Subcommitteeo Holds weekly conference calls between March and first week of May, with

possible calls held in February, if needed.o Monitors legislative session activities.o Approves modifications to Council’s Legislative Priorities or Public Policy Plan.o Approves Council position on additional issues for secondary support.

May: • State Plan Committee

o Goal Subcommittees present annual achievements of the multiple components;how these components have moved the Council toward achievement of the goalsand objectives; and any modifications needed.

o Any amendments being recommended by the Goal Subcommittee would bepresented for approval.

o Legislative Session Subcommittee presents the outcome of the Council’slegislative positions and additional secondary support issues.

• Finance Committeeo Finance Committee approves administrative budget, board development and

program reserve.

June/July: • Goal Subcommittees


o Identify all the components/strategies that will be necessary to achieve the goal,objectives, activities, expected outcomes, evaluation, etc. (or modifications basedon the February/March analysis of progress).

o Approve public policy plan for the upcoming year, including legislative prioritiesfor the next session.

o Approve communication plan for the upcoming year.o Develop funding requests (i.e., IAFPs) for all components/strategies for the

Council’s upcoming year budget to be approved by Council at Septembermeeting.

o Approve at least 50% of the IAFPs for the upcoming year’s funding.o Approves budget for substantive changes to the State Plan by the end of June.o Approves budget for non-substantive changes by the end of July.

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ROLE OF THE GOAL SUBCOMMITTEES

• Goal Subcommittees are responsible for the development, implementation, and monitoring of theactivities and action steps that will achieve the designated State Plan goals and objectives.

• Specific responsibilities of the Goal Subcommittees including the following:o Developing the activities and actions steps for achieving the State Plan goals and objectives,

including but not limited to the funded initiatives; the legislative, public policy andcommunication initiatives; and other strategies, as needed. With a comprehensive focus on the designated State Plan goal and objectives, identifying all

components that will be necessary to achieve the goal and objective. This starts with thefunded initiatives, but also includes any legislative, public policy and communicationoutcomes and activities, if needed; and other strategies including but not limited toidentifying barriers and facilitating solutions, identifying resources and systems that wouldsupport the goal, nurturing stakeholders to become ambassadors to the effort, coordinatingwith other entities, promoting the goal through representation on other bodies, andproviding technical assistance, support and facilitation to connect the different elementstoward achieving the goals. [Suggest comprehensive focus during summer GoalSubcommittee meetings in conjunction with review of public policy and communicationplan.]

Approving the Annual Public Policy Plan which identifies the legislative and public policyoutcomes and planned activities for the year. [Developed and approved by Subcommitteeduring summer for submission and incorporation into other strategies, and approval oflegislative positions by the State Plan Committee in September.]

Approving the Annual Communication Plan which identifies the external communicationoutcomes and activities for the year. [Developed and approved by Subcommittee duringsummer for submission and incorporated into other strategies.]

o Implementing and monitoring the State Plan activities and action steps, and achievement of thegoals and objectives. Approving the Implementing Activities Funding Proposals for funded initiatives. [At least

50% of the IAFPs need to be approved at the September Council meeting and the remainingat the January meeting.]

Utilizing a Goal Subcommittee member as a Liaison to key activities, including fundedinitiatives. The purpose of the Goal Subcommittee Liaison is to work in collaboration withthe Program Manager to resolve problems, determine minor shifts in the direction orservices of the initiative, review major products, and assist in reporting to the GoalSubcommittee. [On-going]

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Receiving status reports on all the components that have been identified to achieve the goaland objective at each meeting. This includes progress in achieving the goal/objectives, andbarriers and impediments to progress. [Status reports presented at each GoalSubcommittee meeting.]

Reviewing the mid-project reviews of the goals and objectives, which provide a moredetailed examination of the progress, difficulties and concerns, evaluation results to date,and outcomes anticipated to be achieved. [Scheduled based on mid-point for initiative.]

Scheduling presentations from contractors or other implementers of activities and actionsteps at Goal Subcommittee meetings. [Suggest one presentation at each GoalSubcommittee meeting.]

o Identifying and implementing new or modified activities and action steps to achieve the StatePlan goals and objectives. Annually, reviewing an analysis for each goal and objective of the progress to date toward

achieving the outcomes; if progress is not being made, why not; what has been learned; andwhat changes are needed. [Spring subcommittee meeting]

Based on this analysis, determining if any modifications to the objectives, activities, andaction steps are needed and/or if any new objectives, activities, or action steps are neededto achieve the State Plan goal and objectives. [Spring subcommittee meeting]

o Identifying amendments to the State Plan goals, objectives, activities and/or action steps. Developing any recommended amendments to the goals, objectives, activities and/or

actions steps of the State Plan based on the analysis and monitoring. [Spring GoalSubcommittee meeting, to be submitted to the State Plan Committee at the May meeting.]

• Goal Subcommittees configuration and composition:o For the 2017-2021 State Plan, the Goal Subcommittees will be configured as follows: Employment Goal Subcommittee: Responsible for the Employment Goal Transition Goal Subcommittee: Responsible for the Elementary through Post-Secondary

Transition Goal Workforce Goal Subcommittee: Responsible for the Workforce Goal Self-Advocacy Goal Subcommittee: Responsible for the Self-Advocacy Leadership Goal and

the Self-Advocacy System Change Goal Housing/Transportation Goal Subcommittee: Responsible for the Housing Goal and the

Transportation Goalo The composition of the Goal Subcommittees will include both Council members and Non-

Council members (i.e., Resource members). A majority of the subcommittee members must beCouncil members.

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• Goal Subcommittees will meet three times a year. Additional meetings, either face-to-face orconference call, may be scheduled by the Goal Subcommittee Chair.

• Duties/Responsibilities of the Goal Subcommittee Chair:o Reviews and approves meeting agendas;o In collaboration with the Program Manager, determines the need for additional Goal

Subcommittee meetings or conference calls and provides guidance on scheduling;o Facilitates Goal Subcommittee meetings and conference calls, which includes the following:

Ensuring that all Goal Subcommittee members have an opportunity to participate; Facilitating consensus building and ensuring that any consensus reached is reflective of

all the members; Facilitating voting on all decisions using Robert’s Rules of Order, including moving the

subcommittee to a vote when consensus cannot be reached;o Reviews and approves Goal Subcommittee expenditures as provided for in the Council’s

Procurement Policy (quotes, bids, items that cost less than $5,000) and within the GoalSubcommittee travel/miscellaneous budget ;

o Reviews and approves Goal Subcommittee travel authorizations for all Goal Subcommitteetravel conducted outside the triannual meetings, in accordance with the Goal Subcommitteetravel guidelines and within the Goal Subcommittee travel /miscellaneous budget;

o Provides recommendations/appointments for Goal Subcommittee Liaisons and RFP SelectionCommittees, ensuring that such recommendations/appointments will not create any real orperceived conflict of interest; and

o Provides recommendations to the Council Chairperson for appointments and terminations ofGoal Subcommittee Resource Members

Adopted 09/23/16

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Conflict of Interest Policy Statement

The Council’s intention is to avoid all conflicts which might reasonably be interpreted as adversely affecting the performance of the official duties of its members. The purpose of this policy and the corresponding section of the FDDC Bylaws is to protect against conflicts of interest and to establish standards for members’ conduct in situation where potential or perceived conflicts may arise.

A conflict of interest exists when a member

a) has a personal interest that impairs the independence of his or her judgment to the point that it tends to lead to the disregard of his or her public duty or interest

and/or b) fails to adhere to the requirements set forth in Section J of the FDDC bylaws.

Each individual must report conflicts or potential conflicts at the earliest opportunity and cannot be involved in any discussion, monitoring, or voting on the matter giving rise to the conflict.

Where it is unclear whether a conflict of interest exists, the Council’s Executive Committee will serve as an advisory board to make such a determination. The Executive Committee will also determine any Council action that should be taken in regards to undisclosed conflicts of interest.

The Council recognizes that conflicts of interest sometimes occur in the course of conducting Council business and working with members who may have other relationships in the disability community. Therefore, the Council must take great care to prevent even the appearance of impropriety by establishing and complying with this policy.

In order to fulfill the Council’s commitment to full disclosure, each member will annually complete a general form listing all organizations with whom they are associated and a list of individuals to whom they are related and/or associated who might benefit from activities or decisions of the Council.

Agencies and other entities with which members are associated are not prohibited from submitting proposals to request funding from the Council or receiving such funding as long as members do not share in the profits or receive compensation under those grants or activities; have not disclosed information to the agency or entity that is not available to the general public; or in any way used his or her position with the Council to secure the benefit of Council funding.

This policy applies to all Council members and Goal Subcommittee members. Adopted September 2009

Format Revised 06/29/17 Revised 09/23/2016

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2018 Calendar

January February March

April May June

July August September

October November December

Observances:Jan 1 New Year's DayJan 15 Martin Luther King Jr. DayFeb 19 Presidents' DayMar 30 Good Friday (Many regions)Mar 31 Passover (first day)Apr 1 Easter SundayApr 2 Easter MondayApr 7 Last Day of PassoverApr 13 Isra and Mi'rajMay 16 Ramadan starts

May 28 Memorial DayJun 10 Lailat al-QadrJun 15 Eid al-FitrJul 4 Independence DayAug 22 Eid al-AdhaSep 3 Labor DaySep 10 Rosh HashanaSep 12 MuharramSep 19 Yom KippurSep 30 Last Day of Sukkot

Oct 8 Columbus Day (Most regions)Nov 11 Veterans DayNov 12 Veterans Day observedNov 21 The Prophet's BirthdayNov 22 Thanksgiving DayDec 3 Chanukah/Hanukkah (first day)Dec 10 Last Day of ChanukahDec 24 Christmas EveDec 25 Christmas Day

Wishing you all good things now and throughout the coming year!

Week Su Mo Tu We Th Fr Sa1 1 2 3 4 5 62 7 8 9 10 11 12 133 14 15 16 17 18 19 204 21 22 23 24 25 26 275 28 29 30 31

Week Su Mo Tu We Th Fr Sa5 1 2 36 4 5 6 7 8 9 107 11 12 13 14 15 16 178 18 19 20 21 22 23 249 25 26 27 28

Week Su Mo Tu We Th Fr Sa9 1 2 3

10 4 5 6 7 8 9 1011 11 12 13 14 15 16 1712 18 19 20 21 22 23 2413 25 26 27 28 29 30 31

Week Su Mo Tu We Th Fr Sa14 1 2 3 4 5 6 715 8 9 10 11 12 13 1416 15 16 17 18 19 20 2117 22 23 24 25 26 27 2818 29 30









Council Meetings: January 24-26 ~ May 16-18 ~ September 19-21

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http://www.timeanddate.com/calendar/

Documents

Housing & Transportation Goal Subcommittee Meeting 11 30... · Housing and Transportation Goal Subcommittee Meeting . November 30, 2017 . 1:00 PM (EST) Conference Number (888) 670-3525