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Housing and Multi-Activity (Advanced). Work Write-Ups, Specifications, and Requests for Bid. Work Write-Ups. A document that details individual tasks that will be addressed during the course of the Rehab project. Work Write-Ups. The Work Write-Up will contain: - PowerPoint PPT Presentation
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2009 DCA CDBG/CHIP Applicants’ Workshop
Housing and Multi-Activity (Advanced)
Work Write-Ups, Specifications, and
Requests for Bid
Page 22009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups
• A document that details individual tasks that will be addressed during the course of the Rehab project.
Page 32009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups
• The Work Write-Up will contain:▪ A Specification detailing materials to be
used.▪ The Method that will be used to install the
item.▪ The Quantity of the material required to
complete the task.▪ An Estimated Cost of the material and labor
required to complete the task.
Page 42009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups: the Specification
• A Specification describes, in great detail, the material and it’s attributes that will be used in the completion of the task.▪ Size or quantity of material required.▪ Composition: wood, fiberglass, vinyl, tile,
linoleum, brick, Hardi-plank, tile, etc.▪ The material attributes: color, texture, pattern.▪ Quality or manufacturer name brand (“or
equal”)
Page 52009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups: the Specification
• A Specification describes, in great detail, the method of installation that will be used to complete the task.▪ Attaching hardware type.▪ Procedures and steps necessary to ensure
professional results – Manufacturers Instructions.
Page 62009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups: Standard Units of Measure
• The Standard Unit of Measure is the basic unit by which the material is sold.▪ Square foot – sq. ft.▪ Square yard – sq. yd.▪ Each – ea.▪ Linear foot – Lf.▪ Square – sq.▪ Gallon – gal.
Page 72009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups: Unit Cost
• The Unit Cost is the cost of each standard unit of measure.▪ Paint: $19.75 per gallon▪ Base board: $ .88 per linear foot▪ Windows: $225.00 each▪ Carpet: $15.15 per square yard
Page 82009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups: Quantity
• The quantity of materials, described in Units of Measure, that will be needed to complete the task.▪ 722 sq. ft.▪ 13 sq. yd.▪ 17 each▪ 275 Lf.
Page 92009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups: Cost
• Costs: the Unit Cost multiplied by the number of units (Standard Units of Measure) required.▪ 12 gal. @ $19.75/gal. $237.00▪ 135 Lf. @ $.88/ Lf. $118.80▪ 9 windows @ $225.00 ea.$2025.00▪ 27 sq. yd. @ $15.15/yd. $409.05
Total: $2,789.85
Page 102009 CDBG/CHIP Applicants’ Workshop
Work Write-Ups – an example
Page 112009 CDBG/CHIP Applicants’ Workshop
Request for Bids
The Request of Bid contains the same information as the Work Write-Up
EXCEPT
The Unit cost and the Total cost
Page 122009 CDBG/CHIP Applicants’ Workshop
Request for Bids
• Distribute the Request for Bid among as many QUALIFIED contractors as possible.
• Compare your cost estimate to those received from your contractors.
• Select best (not necessarily lowest) bid.• Ignore “Low Ball” bids.• Negotiate final cost with selected
contractor.
Page 132009 CDBG/CHIP Applicants’ Workshop
Request for Bids - an example
Page 142009 CDBG/CHIP Applicants’ Workshop
Things to Remember
• Have the homeowner initial each page of the Work Write-Up. Explain each item.
• Include the Request for Bids in the Final Contract.
• Have the home owner and contractor initial each page of the Request for Bids as part of the Final Contract.
• Your Anniversary Date and Spouse's birthday.
Page 152009 CDBG/CHIP Applicants’ Workshop
Questions or Comments
Tom Spinks(404) 679-3128
