Hotel Agrmnt

8/12/2019 Hotel Agrmnt

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Instructions for Use:

Yellow-shaded fields are for instructional purposes. Delete all yellow-shaded areas andthese instructions prior to printing Agreement.

Provisions marked with:

. !"#$ % &hese are fi'ed provisions within the (tandard )otel Agreement and mustremain in the Agreement ver*atim+ without additional te't.

,. !D$ % &hese provisions may *e deleted if not applica*le to the event.

. !/0$ - &hese provisions may *e revised in order to meet the Department1s needs orto accommodate the *usiness practices of the )otel you are negotiating with./evisions are su*2ect to the following:

a./evisions must *e consistent with the current language and cannot address otherissues+ including *ut not limited to acceptance or waivers of Indemnification+ia*ility+ Damages or Insurance+ or agreement to pay Attorney "ees3 and

b. Additional provision headings cannot *e added to the Agreement without priorapproval from the 4ffice of "inancial Affairs.

5. 6lue-shaded fields % Insert re7uested te't.

8hen you are ready to su*mit the Agreement for review and approval+ please refer to the9Procedure for (u*mitting 6usiness ontracts; at:http:<<www.ute'as.edu<*usiness<vp<contracts=agreements<contract=procedure.html

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THE UNIVERSITY OF TEXAS AT AUSTINSTANDARD HOTEL AGREEMENT

(FX) EVENT AND CONTACT INFORMATION

Event Name: <Name> Event Start and End Dates: <Date> through <Date>

Department Contact: Hotel Contact:<Name> <Name><Title> <Title><Department> <Department><Address> <Address><Phone>, <a!> <Phone>, <a!><Email> <Email>

(FX) PURPOSE AND AGREEMENT

This Agreement "or hotel accommodations is made and entered into e""ective as o" the later o"(Insert month!"##e"r) or date "ull# e!ecuted $# $oth parties %&E""ective Date&', $# and $et(eenThe )niversit# o" Te!as at Austin, an institution o" higher education o" the State o" Te!as

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page 1 of 12

http://www.utexas.edu/business/vp/contracts_agreements/contract_procedure.html

http://www.utexas.edu/business/vp/contracts_agreements/contract_procedure.html



%*)niversit#+', "or and on $ehal" o" its <Dept Name> %*Department+' and <Hotel Name>, (ith itsprincipal place o" $usiness at <Hotel Address> %*Hotel+' The Department and Hotel "or and inconsideration o" the mutual promises and covenants e!pressed herein, agree to the terms andconditions o" this Agreement

(FX) ATTACHMENTS

The Applica$le Attachments chec-ed $elo( are here$# incorporated "or all intent and purposesShould a con"lict arise $et(een the Agreement and an# Attachment, the Agreement shall controlThe contents o" the Attachments ma# not e!pand upon or grant (aivers to an# provision in this

Agreement relating to .ndemni"ication, /ia$ilit# or .nsurance

%Check and attach Applicable Attachments'

0 1 2uest 3oom Accommodations

0 1 Con"erence 3oom, Catering, E4uipment, and5or Au!iliar# Activities

(FX RV $ The on%# re&'s'on "%%oe! 's the !e%et'on o the se*on! senten*e+)TOTAL COMPENSATION

The Department (ill compensate the Hotel in accordance (ith Applica$le Attachments %Secondsentence optional ' Not(ithstanding the Applica$le Attachments, total compensation $# Departmentto Hotel, e!cluding amounts pa#a$le $# guest, shall not e!ceed <6ritten Amount> %7<Numeric

Amount>' !&he dollar figure in the second sentence esta*lishes the ma'imum dollaramount the Department will compensate the )otel. &his dollar figure is not a guarantee ofrevenue for the )otel nor is it the e'act amount the Department e'pects to pay. If thesecond sentence is deleted+ the Applica*le Attachments must clearly detail howcompensation is to *e calculated$.

(DL $ I no *ost to De,"rtment- 'n*%.!'n/ ,oss'0'%'t# o C"n*e%%"t'on or Attr't'on Ch"r/es)DIRECT 1ILL

All charges accrued and pa#a$le $# the Department (ill $e applied to the Direct 8ill Account ." ane!isting Direct 8ill Account is not alread# esta$lished and on "ile, Department (ill su$mitin"ormation re4uired to esta$lish a Direct 8ill Account prior to the Event start date

(FX) 1ILLING ARRANGEMENTS

The Direct 8ill Account and5or 2uest%s' (ill $e charged "or accommodations as indicated $elo(2uests (ill $e re4uired to esta$lish individual credit or provide a ma9or credit card at time o"reservation or at chec-in

8illing Arrangements:%Check

Applicable Party '

D're*t 1'%%0 10 10 10 10 10 1

3oom ; Ta!.ncidentals

Con"erence 3oomCatering 5 8an4uet

Au!iliar# E4uipment Au!iliar# Activities

G.est0 10 10 10 10 10 1

or line items (ith $oth Direct 8ill and 2uest are chec-ed, use the Applica$le Attachment to detailo$ligations o" each part#




(DL) PAR2ING

8illing Arrangements: %Check Applicable Party '

0 1 No charge "or par-ing

Sur"ace par-ing %nonovernight', 7 per car, per da#Covered par-ing %nonovernight', 7 per car, per da#Sur"ace par-ing %overnight', 7 per car, per da#Covered par-ing %overnight', 7 per car, per da#=alet par-ing is availa$le at 7 per car

D're*t 1'%%

0 10 10 10 10 1

G.est

0 10 10 10 10 1

(FX) TAX EXEMPT STATUS+

The )niversit# o" Te!as at Austin is e!empt "rom State o" Te!as Sales Ta! and ederal E!ciseTa! Hotel shall revie( invoicing "or Direct 8ill Account to insure no State o" Te!as Sales Ta!,ederal E!cise Ta! or other ta!, "rom (hich )niversit# is e!empt, is charged the Department

Department (ill "urnish a Ta! E!emption Certi"icate upon re4uest

(DL $ I no *ost to De,"rtment- 'n*%.!'n/ ,oss'0'%'t# o C"n*e%%"t'on or Attr't'on Ch"r/es+)INVOICING AND PAYMENT OF DIRECT 1ILL ACCOUNT

Hotel shall revie( invoicing "or Direct 8ill Account to insure no State o" Te!as Sales Ta!, ederalE!cise Ta! or other ta!, "rom (hich )niversit# is e!empt, is charged the Department Theoutstanding $alance o" Departments Direct 8ill Account, e!cluding disputed charges, (ill $eoverdue on the ?@st da# a"ter the later o": a' the completion o" the Event or $' receipt o" invoice $#Department )pon resolution o" an# disputed charges, the Hotel shall invoice such remainingcharges to the Department Pa#ment o" the revised charges shall $e overdue on the ?@st da# a"terreceipt o" invoice $# Department The rate o" interest that accrues on an overdue pa#ment isde"ined in Te!as 2overnment Code, Chapter B@B, .NTE3EST N =E3D)E PAFENT,(hich is generall# stated as Prime 3ate %on Gul# @st' plus @ e""ective the "ollo(ing Septem$er @st

0FXRV I ." the Hotel has a cancellation clause, please consider using the "ollo(ing clause in lieuo" the Hotels cancellation clause ." the department chooses to accept the terms o" the Hotelscancellation clause, #ou can agree to the Hotels cancellation clause, as long as the clause is(ithin the departments delegated authorit#C"n*e%%"t'on+ The Hotel ma# su""er Damages attri$uta$le to lost revenue "rom canceled servicesshould the Department cancel this Agreement The Department agrees that the Hotel ma# assessDamages against the Department as Damages and not as a Penalt# calculated per the ta$le$elo(, provided such Damages shall $e reasona$le and shall not e!ceed actual Damages

.n the event o" Cancellation $# Department (ithout cause, the Hotel shall $e re4uired to ma-egood "aith e""orts to mitigate its Damages $# attempting to resell an# canceled accommodationsThe Hotel shall su$mit, (ithin thirt# %?' da#s a"ter the Event date, an invoice o" a$ove DamagesThe Department reserves the right to audit the Hotel records to determine the amount o" actuallia$ilit# resulting "rom the canceled Agreement Notice o" Cancellation must $e received $# theHotel in (ritingNum$er o" Da#s and Percentages in ta$le can $e revised

Canceled J o" Da#s Priorto the Event

o" /ost 2uest 3oom3evenue

o" /ost Con" 3oom,Catering, E4uip, and5or

Au!iliar# Activities 3evenue




@K@ da#s or greater @K to @@ da#s @@ to L@ da#s M

L da#s to Event date K M

0ptional The Cancellation ee (ill $e (aived should the Department reschedule a similar event at

the Hotel to arrive (ithin <.nsert J> months o" the date o" the canceled Event1

(FX) CANCELLATION FOR CAUSE

8oth parties shall have the right to cancel this Agreement "or cause, consistent (ith the "ollo(ing:

A ." either part# is in de"ault o" per"ormance o" an# o$ligation under this Agreement, the part# thatis not in de"ault ma# give (ritten notice o" the de"ault to the other part# and i" the part# noti"ied"ails to correct the de"ault (ithin <.nsert J o" da#s %@M is standard'> da#s or (ithin such period"ails to satis"# the part# giving notice that the de"ault does not e!ist, the part# giving notice ma#terminate this Agreement upon e!piration o" the <.nsert J o" da#s %@M is standard'> da# period

08elo( Section 8 optional18 .n the event the Hotel ma# $e undergoing an# su$stantial construction or renovation during the

meeting dates that (ould materiall# a""ect the event, the Hotel shall promptl# noti"# Departmentand Department shall have the right to cancel this Agreement (ithout lia$ilit# i", in Departmentsreasona$le 9udgment, such construction or renovation ma# tend to unreasona$l# a""ect the useo" the "acilities or the 4ualit# o" service to $e provided under this Agreement

(DL $ M.st rem"'n 'n A/reement ' Hote% '%% ,ro&'!e %o!/'n/ to st.!ents+)FIRE SAFETY INSPECTION

Hotel certi"ies that it is in compliance (ith relevant provisions o" the Te!as 2overnment Code,Section M@K .nspection authorit# o" the State ire FarshalO Te!as Administrative Code K TAC

?M??O Te!as Health and Sa"et# Code, Title Sa"et#, Chapter @, ire Escapes, and Chapter, Smo-e Detectors in HotelsO or locall# adopted "ire code, and that Hotel has had a "ire sa"et#inspection (ithin the past t(elve months This Agreement ma# $e terminated in its entiret#,(ithout penalt# or recourse, $# The )niversit# or $# order o" the Te!as State ire Farshal or theire Farshal (ith local 9urisdiction, i" this certi"ication is inaccurate

(FX) FORCE MA3EURE

Neither part# hereto (ill $e lia$le or responsi$le to the other "or an# loss or damage or "or an#dela#s or "ailure to per"orm due to causes $e#ond its reasona$le control including, $ut not limitedto, acts o" 2od, stri-es, epidemics, (ar, riots, civil unrest, "lood, "ire, tsunami, volcano, sa$otage,

air space closure, ground stop%s', a )S Department o" State Travel 6arning or an# othercircumstances o" li-e character %*"orce ma9eure occurrence+'

(DL) RELOCATION PROVISIONS

." Hotel is una$le to provide 2uest 3oom Accommodations to a guest holding a con"irmedreservation, Hotel (ill provide the "ollo(ing to each attendee not accommodated at the Hotel:arrangements "or accommodations at a compara$le near$# hotel and pa#ment "or one night o"accommodationO complimentar# transportation "or attendee to and "rom the HotelO priorit#

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page of 12



reservations "or the "irst availa$le room at Hotel the ne!t nightO one long distance phone call toprovide notice o" the change o" locationO and list the guests name (ith the Hotel s(itch$oard, inorder to "acilitate the trans"er o" the guests phone calls to the alternate hotel

(DL) SIGNS AND DISPLAYS

No signs, $anners or displa#s shall $e created, displa#ed or a""i!ed in an# part o" the Hotel (ithoutthe prior approval o" the Hotel

(DL) PAC2AGES

All pac-ages sent to Hotel should $e received (ithin $ut not $e"ore <Num$er> hours o" the Eventand mar-ed (ith the date and name o" Event All $o!es sent to the hotel e!ceeding<Num$er>pounds (ill $e assessed a pac-age handling "ee o" 7<Numeric Amount> per $o!

(FX) AMERICANS 4ITH DISA1ILITIES ACT

The Hotel shall provide, to the e!tent re4uired $# the Americans (ith Disa$ilities Act, such au!iliar#aids and5or services as ma# $e reasona$l# re4uested $# Department, provided that Departmentgives reasona$le advance (ritten notice to the Hotel o" such needs Department shall $eresponsi$le "or the cost o" an# au!iliar# aids and services %including engagement o" and pa#mento" specialiQed service providers, such as sign language interpreters', other than those t#pes and4uantities t#picall# maintained $# the Hotel

(FX) INDEMNIFICATION

To the e!tent authoriQed $# the Constitution and la(s o" the State o" Te!as, and su$9ect to thee!ercise $# the Te!as Attorne# 2eneral o" his5her statutor# duties, )niversit# agrees to indemni"#and hold Hotel harmless against an# and all claims, demands, damages, lia$ilities and costsincurred $# Hotel, (hich result "rom or arise in connection (ith the negligent acts or omissions o")niversit# or its emplo#ees, acting (ithin the scope o" their emplo#ment and in per"ormance o"o$ligations under this Agreement The )niversit# shall not provide indemni"ication or $e lia$le "orthe intentional or negligent acts or omissions o" guests, invitees, and other persons not emplo#ed$# the )niversit#

Hotel agrees to indemni"# and hold )niversit# and its respective o""icers, agents, and emplo#ees"ree and harmless "rom all lia$ilit#, loss, damage, costs, and all other claims "or e!penses assertedagainst an# o" them (hich ma# arise "rom in9uries to persons or propert# occasioned $# theintentional or negligent acts or omissions o" Hotel or its emplo#ees

(FX) LIA1ILITY AND INSURANCE

.t is the stated polic# o" the )niversit# not to ac4uire commercial general lia$ilit# insurance "or tortscommitted $# emplo#ees o" the )niversit# (ho are acting (ithin the scope o" their emplo#ment3ather, Hotel must loo- to the Te!as Tort Claims Act "or relie" (ith respect to propert# damage,personal in9ur#, and death pro!imatel# caused $# the (rong"ul act or omission or negligence o")niversit# or its emplo#ees, acting (ithin the scope o" their emplo#ment The )niversit# does notprovide insurance coverage or accept lia$ilit# "or the intentional or negligent acts or omissions o"guests, invitees, and other persons not emplo#ed $# the )niversit#

(FX) 1REACH OF CONTRACT CLAIMS

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page ! of 12



To the e!tent that Chapter L, Texas Government Code, is applica$le to the Agreement and is notpreempted $# other applica$le la(, the dispute resolution process provided "or in Chapter L andthe related rules adopted $# the Te!as Attorne# 2eneral pursuant to Chapter L, (ill $e used $#)niversit# and Hotel to attempt to resolve an# claim "or $reach o" contract made $# Hotel that cannot$e resolved in the ordinar# course o" $usiness The chie" $usiness o""icer o" )niversit# (ill e!amineHotelRs claim and an# counterclaim and negotiate (ith Hotel in an e""ort to resolve such claims The

parties speci"icall# agree that %i' neither the e!ecution o" the Agreement $# )niversit# nor an# otherconduct, action or inaction o" an# representative o" )niversit# relating to the Agreement constitutes oris intended to constitute a (aiver o" )niversit#s or the stateRs sovereign immunit# to suitO and %ii')niversit# has not (aived its right to see- redress in the courts

(FX) TEXAS FAMILY CODE CHILD SUPPORT CERTIFICATION

Pursuant to Section ?@L, Texas Family Code, Hotel certi"ies that it is not ineligi$le to receivethe a(ard o" or pa#ments under the Agreement and ac-no(ledges that the Agreement ma# $eterminated and pa#ment ma# $e (ithheld i" this certi"ication is inaccurate

(RV 5 The on%# re&'s'on "%%oe! 's the re,%"*ement o 6Tr"&'s Co.nt#7 'th "nother Te8"s*o.nt#- ' Hote% 's %o*"te! 'n th"t *o.nt#+ UT *"nnot "/ree to 0e 0o.n! 0# the %"s o"nother st"te+)VENUE9 GOVERNING LA4

The Agreement shall $e construed, interpreted, applied and en"orced under the la(s o" the State o"Te!as Should a dispute arise under this Agreement, Travis Count#, Te!as, shall $e the properplace o" venue

(FX) ACCEPTANCE

The Hotel agrees to hold the arrangements listed in this Agreement on a tentative $asis until<Date> ." the Agreement is not "ull# e!ecuted $# <Date>, the Hotel ma# release thesearrangements ." a re4uest is received "rom another part# "or the same arrangements, the Hotel(ill noti"# the Department and the Department (ill have <Num$er> )niversit# $usiness da# hours,e!cluding Saturda# and Sunda#, "rom the time o" noti"ication $# the Hotel to e!ecute this

Agreement or release the arrangements

(FX) FINANCIAL O1LIGATIONS AND LIMITATIONS ON AUTHORITY

Hotel ac-no(ledges that the authoriQed )niversit# representative signing this Agreement onl# isauthoriQed to o$ligate the )niversit# "or pa#ment o" guest rooms, con"erence rooms, catering5"ood,e4uipment, au!iliar# services and applica$le cancellation and attrition charges

(FX) PU1LIC INFORMATION

)niversit# strictl# adheres to all statutes, court decisions and the opinions o" the Te!as Attorne#2eneral (ith respect to disclosure o" pu$lic in"ormation under the Texas Public Information Act%*TPIA+', Chapter BB, Texas Government Code .n accordance (ith Section BB o" TP.A andSection B, Texas Government Code, and at no additional charge to )niversit#, Hotel (illma-e an# in"ormation created or e!changed (ith )niversit# pursuant to this Agreement %and notother(ise e!empt "rom disclosure under TP.A' availa$le in a "ormat reasona$l# re4uested $#)niversit# that is accessi$le $# the pu$lic+

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page " of 12



(FX) 6hen signed $# authoriQed representatives o" $oth parties, this Agreement, along (ith Applica$le Attachments, constitutes a $inding agreement $et(een the )niversit# and Hotel as o"the a$ove E""ective Date

The Un'&ers't# o Te8"s "t A.st'n :Hote% N"me;

8#: 8#: <Name> <Name><Title> <Title>

Date: Date:

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page # of 12



GUEST ROOM ACCOMMODATIONS

(RV $ T"0%e *"n 0e re,%"*e! 'th t"0%e .se! 0# Hote% or Room 1%o*<+)ROOM 1LOC2

Hotel agrees that it (ill provide, and Department agrees that it (ill $e responsi$le "or utiliQing<Total Num$er o" 3ooms, eg, B rooms "or nights @ room nights> room nights in the patternset "orth $elo(:

<Da#> <Da#> <Da#> <Da#>

3oom T#pe <Date> <Date> <Date> <Date><T#pe> <J o" 3ooms> <J o" 3ooms> <J o" 3ooms> <J o" 3ooms>

Totals <J ColumnTotal>

<J ColumnTotal>

<J ColumnTotal>

<J ColumnTotal>

(RV $ T"0%e *"n 0e re,%"*e! 'th t"0%e .se! 0# Hote% or Room R"tes+)

ROOM RATES

The Hotel con"irms the "ollo(ing rates "or Department:

3oom T#pe Single 3ate Dou$le 3ate<T#pe> <3ate> <3ate>

The additional charge "or Triple and uad occupanc# is 7 <Numeric Amount> per person

(FX) RESERVATION METHOD

0 1 3eservations (ill $e made $# 3ooming /ist

Department (ill "or(ard 3ooming /ist to Hotel on or $e"ore the Cut"" Date

0 1 3eservations (ill $e made $# 2uests

3eservations (ill $e made $# 2uests calling the Hotel directl# at <Phone J> and re"erring tothe <Department Name> and <Event Name> 3eservations must $e received on or $e"ore theCut"" Date 3eservations, including reservations made a"ter the Cut"" Date, "or all guestsattending the event (ill count to(ard the attrition calculation

All rooms shall $e availa$le "or chec-in no later than ?: PF (ith a chec-out time o" @:

PF

(FX) RESERVATION GUARANTEE

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page $ of 12



All reservations must $e guaranteed $# Department (ith 3ooming /ist or $# 2uest (ith a validma9or credit card, (hich (ill $e supplied at the time o" reservation Cancellations (ill$e accepted prior to @ PF local Hotel time on the da# o" arrival Cancellations a"terthis time (ill result in applica$le room rate and ta! $eing charged to the Direct 8ill

Account or credit card on "ile o" the part# that made the reservation ." there are an#e!ceptions to this procedure, the Hotel (ill receive (ritten noti"ication "rom the

Department

(FX) CUT5OFF DATE

The Hotel agrees to hold the a$ovenoted room $loc- until <Date and Time> At that time, roomsnot covered $# rooming list or individual reservations shall, su$9ect to the terms hereo" concerningguarantees, cancellation and attrition, $e released "rom room $loc- and the Hotel shall have theright to sell an# rooms so released Hotel ma# continue to accept reservations received a"ter theCut"" Date on a space and rate availa$le $asis

3eservations that are made a"ter the Cut"" Date period (ill $e added to Departments overallroom $loc- per"ormance

(DL) COMPLIMENTARY ROOMS

2roup (ill receive <J o" rooms> complimentar# guest room%s' "or ever# < J o" rooms> revenueproducing guest rooms occupied, on a cumulative $asis )nused complimentar# guest rooms haveno monetar# value

(DL) NON5COMMISSIONA1LE

These rates are con"irmed on a net noncommissiona$le $asis

(FX) GUEST ROOM GUARANTEE

Department (ill $e allo(ed to revise the 3oom 8loc- ta$le $# < .nsert > at an# time up to <.nsertJ> da#s prior to the event 3evisions provided in (riting on or $e"ore the due date (ill $econsidered the 3oom 8loc- guarantee %*3oom 8loc- 2uarantee+' ." revisions are not received $#the due date, the "igures in the a$ove ta$le (ill $e used "or the 3oom 8loc- 2uarantee

(FX) GUEST ROOM ATTRITION %check applicable Attrition clause.'

0 1 Department and Hotel agree that 2uest 3oom attrition charges (ill not appl# to this Agreement

0 1 Should the actualiQed 3oom 8loc- revenue $e less than <.nsert >%K is standard' o"the 3oom 8loc- 2uarantee, the Department agrees to pa# the Hotel as Damages and notas a Penalt# the di""erence $et(een the actualiQed 3oom 8loc- revenue and <.nsert >%K is standard' o" the 3oom 8loc- 2uarantee

The Hotel shall $e re4uired to ma-e good "aith e""orts to resell an# accommodations in this Attachment su$9ect to attrition charges n an# event da# overall hotel occupanc# is e4ualto or greater than <.nsert >%K is standard', the Department (ill receive credit "or "ullachievement o" the contracted 2uest 3oom 8loc- "or that da#

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page % of 12



/.ST ADD.T.NA/ SE3=.CES AND53 8ENE.TS APP/.CA8/E T 2)EST 3F ACCFFDAT.NS:

This ta$le can $e used to insert details regarding services5$ene"its the Department (illreceive that are not consistent (ith an# o" the a$ove "i!ed headings

E!ample: *." precon"erence planning visits to the Hotel are necessar#, the Hotel agrees to

"urnish complimentar# accommodations to the Department representative%s', on a spaceavaila$le $asis+

The in"ormation in this Attachment shall consist o" the standard provisions and a description o" theaccommodations and applica$le "ees The inclusion o" contractual provisions %ne( headings',including $ut not limited to .ndemni"ication, /ia$ilit# or .nsurance, must $e "or(arded to the)niversit#s ""ice o" the =ice President and Chie" inancial ""icer "or prior revie( and approval

UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page 1& of 12



CONFERENCE ROOM-CATERING- E=UIPMENT AND

AUXILIARY ACTIVITIES

(FX) EVENT RE=UIREMENTS

Hotel agrees that it (ill provide, and Department agrees that it (ill $e responsi$le "or utiliQing theservices in the pattern set "orth $elo(

(RVDL $ T"0%e *"n 0e re,%"*e! 'th t"0%e .se! 0# Hote% or !e%ete! ' 'n*%.!'n/ "n"tt"*hment+)(DL $ Fo%%o'n/ senten*e m.st rem"'n 'n A/reement ' Hote% ,reers to 'n*%.!e "n"tt"*hment 'n %'e. o " t"0%e 0e%o+) Con"erence 3oom5Event Space (ill $e provided inaccordance (ith the attached documents, <.nsert name o" documents i" availa$le>

CONFERENCE ROOM EVENT SPACE

Date 3oom Event StartTime

End Time J 2uests Setup ee

Estimated Con"erence 3oom 5 Catering ees %*C35C ees+':

(DL RV $ T"0%e *"n 0e re,%"*e! 'th t"0%e .se! 0# Hote%+)E=UIPMENT SUPPLIES

E4uipment 5 Supplies J Needed Date%s' Needed ee

(FX) CATERING 1AN=UET

Department (ill provide (ritten con"irmation to Hotel, <.nsert J> da#s prior to the Event, o" speci"icmenu selections and prices, meeting room set up re4uirements, and an# other arrangements TheHotel (ill consider these "inal details as the Departments con"irmed re4uest The Hotel (ill set "orB more than the con"irmed re4uest (DL $ Fo%%o'n/ senten*e m.st rem"'n 'n A/reement 'Hote% '%% ,ro&'!e 1"n>.et E&ent Or!ers th"t m.st 0e 'n*%.!e! or reeren*e+) Catering (ill $eprovided in accordance (ith the attached 8an4uet Event rder%s' 08E%s'1

(FX) EVENT GUARANTEE

Department (ill $e allo(ed to revise the Con"erence 3oom 5 Event Space ta$le $# <.nsert > atan# time up to <.nsert J> da#s prior to the event 3evisions provided in (riting on or $e"ore thedue date (ill $e considered the event guarantee %*Event 2uarantee+' ." revisions are not received$# the due date, the "igures in the a$ove ta$le (ill $e used "or the Event 2uarantee

(FX) CONFERENCE ROOM EVENT SPACE AND CATERING ATTRITION




0 1 Department and Hotel agree that attrition charges (ill not appl# to accommodations in this Attachment

0 1 Should the actualiQed Con"erence 3oom 5 Catering ees $e less than <.nsert >%M isstandard' o" the Event 2uarantee, the Department agrees to pa# the Hotel as Damagesand not as a Penalt# the di""erence $et(een the actualiQed Con"erence 3oom 5 Catering

ees and <.nsert >%M is standard' o" the Event 2uarantee

The Hotel shall $e re4uired to ma-e good "aith e""orts to resell an# accommodations in this Attachment su$9ect to attrition charges

(DL) EVENT SPACE

Appropriate Event space (ill $e assigned to suit the speci"ic re4uirements o" Departmentsmeeting Due to the possi$ilit# o" changes in the num$er o" attendees, Hotel (ill reserve the rightto reassign all meeting space i" the num$er o" attendees is changed.

(DL) FOOD AND 1EVERAGES

Due to licensing re4uirements and 4ualit# control issues, all "ood and $everage to $e served onHotel propert# must $e supplied and prepared $# the Hotel The Hotel reserves the right to ceaseservice o" alcoholic $everages in the event that persons under the state mandated age limit ispresent at the Event and attempt to receive service o" alcoholic $everages Hotel "urther reservesthe right to den# alcoholic $everage service to guests (ho appear to $e into!icated

(DL) AUXILIARY ACTIVITIES

.NSE3T APP/.CA8/E .N3FT.N 3E2A3D.N2O ACT.=.T, DATE, T.FE, CST AND PA3T3ESPNS.8/E 3 PAFENTThis ta$le can $e used to insert details regarding au!iliar# activities such as gol", siteseeing,sailing, etc /imit the details to t#pe o" activit#, date, time, cost and part# responsi$le "orpa#ment Do not include (aivers or acceptance o" lia$ilit# or damages .ndemni"ication,/ia$ilit# and .nsurance alread# are addressed in the Agreement

The in"ormation in this Attachment shall consist o" the standard provisions and a description o" theaccommodations and applica$le "ees The inclusion o" contractual provisions %ne( headings',including $ut not limited to .ndemni"ication, /ia$ilit# or .nsurance, must $e "or(arded to the)niversit#s ""ice o" the =ice President and Chie" inancial ""icer "or prior revie( and approval


Documents

Hotel Agrmnt