Horizon High School Band • 2017-2018horizonband.org/wp-content/uploads/2011/02/2017-2018-Marching-Ban… · 1 Horizon High School Band • 2017-2018 Welcome from the Director 1

1

Horizon High School Band • 2017-2018

Welcome from the Director

1

Greetings to all Horizon Band members returning and new, My name is Kyle Hollerbach, the director of the instrumental music program at Horizon High School. My responsibilities include directing the Symphonic Band, Percussion Ensemble, Marching Band, Guitar and Orchestra as well as selecting performance music and marching routines, scheduling competitions, performances and trips. This year the marching band is going on a special trip to Disneyland! Horizon music had a tremendously successful season in 2016-2017, and we are excited about building and improving on this year’s accomplishments as we move into 2017-2018. Here are some of our top honors:

• The Horizon Pride Regiment finished in the Top 10 for the 8th straight year at the State Marching Championships and was awarded 2nd place.

• 5 of our instrumental music students had the honor of being selected for the North Central Regional Band and Orchestra Festival and 4 students were selected to participate in the 2017All-State Band and Orchestra! This is the largest number of students the Horizon band has had in years!

ABOUT THIS PACKET Everyone who is registered for any instrumental ensemble class – Marching Band, Symphonic Band, and Percussion Ensemble – should complete this packet and return it by May 22, 2017. The packet – and this letter – is divided into two sections:

1. Information for everyone enrolled in a band/percussion class 2. Additional information just for Horizon Pride Regiment Marching Band/Color Guard

Please make sure you read all of the sections that apply to you, and complete and send all of the forms and fees necessary.

INFORMATION FOR EVERYONE Band Classes Horizon offers two band classes during the school day: Symphonic Band and Percussion Ensemble. The Horizon Pride Regiment (HPR) Marching Band is a class and earns course credit. This is an after school and evening activity, so it does not take up one of the regular course slots. To participate in Marching Band, you must also be registered for one of the other band classes. Color Guard is part of Marching Band, but does not require registration in one of the other band classes (however it is encouraged for Color Guard members to take a band class and play an instrument or take dance). *It is not too late to join the award-winning Horizon Pride Regiment Marching Band. Because it does not take up a regular course slot in a student’s schedule, it can be added without any schedule changes. Email me at [email protected] before you complete this packet if your student is interested in joining the Marching Band.

2

2

INFORMATION FOR MARCHING BAND AND COLOR GUARD • The Disneyland trip is scheduled September 14th – 17th, 2017. More information and an itinerary for

this trip will come out at band camp. • Percussion Camp for new and returning percussion students, is scheduled for July 17- 18 from 1-5

pm in the Horizon band room. • Color Guard Camp for new and returning color guard students is scheduled for July 17 - 18 from 1-5

pm in the Horizon band room. • Rookie Camp for incoming freshmen and transfer woodwind and brass players is scheduled for July

17 - 18 from 6-8 pm in the Horizon band room. • Band Camp, required for all marching and color guard students, is scheduled for July 19- 22 at

Horizon High School this year. This is new and is to supplement for the group attending Disneyland!

• 2 Post-Band Camps, required for all marching and color guard students, is scheduled for Monday through Thursday nights the weeks of July 24 – July 27 and July 31 – August 3 from 5 to 8 pm.

• Mark your calendars and watch for more Band Camp info to arrive later in the spring/early summer. • Please remember to complete the enclosed forms and return them with your fees by Monday,

May 22. • Bookmark our website – HorizonBand.org – and check it regularly for our calendar and any new

information and updates. We are looking forward to meeting all of our new students and welcoming our veterans back for an exciting new season!

Kyle Hollerbach Director of Instrumental Music [email protected]


3


Greetings from Band Fans Parent Organization

1

Hello, I’m Jill Plonski, a Horizon band parent and the president of the Band Fans Parent Organization. I’m looking forward to the next band season with great enthusiasm and I look forward to meeting you and your student musician. What is Band Fans? We are the parents of students in any band class at Horizon, including Symphonic Band, Percussion Ensemble, Marching Band, and Color Guard. Band Fans supports the band program at Horizon by fundraising, chaperoning and volunteering for games, competitions, camps, and trips, and communicating to band parents. Band is Funded by Parents The total cost to operate the band program is around $40,000 each year. Band Fans collects approximately 50% of this amount from parents at the time of registration, which is what this packet and fees are about. The remainder is raised through fundraising activities throughout the year. Where Your Fees Go Here is how your fees are paid to Band Fans and how they are applied:

• Symphonic Band Fee – $25 – Purchases music, emergency instrument consumables such as reeds, and concert band uniform cleaning. For Marching Band and Color Guard students, this fee is included in the Marching Band Fee (below).

• Marching Band / Color Guard – Essential Fee – $205 – Includes your portion of the drill, two t-shirts, competition meals, instrument truck, drill, additional music instructors (other than Mr. Hollerbach), medical supplies, and uniform cleaning, as well as all the items listed above under Symphonic Band Fee.

• Marching Band / Color Guard - Disneyland Fee – $315 – Covers lodging, facilities, bus transportation, and miscellaneous camp supplies for the week. This is entirely tax creditable and is paid to the bookstore– see the form in this packet.

• Marching Band / Color Guard Individual Uniform Items – The amount depends on the instrument played and whether or not the student can use items purchased the previous year.

In addition, there are class fees ($12.50 - $25 per year) that are paid directly to the school, and a participation fee for Marching Band and Color Guard ($100), which is used for bus transportation to games/competitions, and entrance fees for competitions. The participation fee can be paid with tax credit through the Horizon Bookstore on your child’s account.

4

2

We Need Your Help Horizon High School depends on Band Fans to make the program successful for our students. Band Fans, in turn, depends on your help as well. Your fees, participation, volunteering, and support of our fundraising activities are all important ways you can help. Participating during games and competitions is especially valuable and helpful to the band. As such, each family is required to work a minimum of 3 events, including at least one competition. There are plenty of opportunities for you to support your child’s band experience! Please come to our monthly meetings, sign up to help with events, and help us continue to make the Horizon band program exceptional for our students. Here are your next steps and some important dates to put on your calendar: • We invite you to the next Band Fans Parent Organization meeting, Monday, April 24, at 7:30 pm, in the

music room, G103, at HHS. This a mandatory meeting – we’ll review the year’s upcoming events and the plan for band camp. Fall 2017 freshman parents must also attend. At this meeting we will explain the various band activities, the volunteer positions and board positions available, and get to know the people who make Band Fans function. We will be there to answer specific questions you may have, so come meet other band parents and join in the fun. Refreshments will be provided.

• Complete the appropriate forms indicated on the Checklist for Forms and Fees and return the forms along with your fees by May 22nd, 2017.

• Bookmark the HorizonBand.org website and calendar, and check it regularly for updates. • Marching Band and Color Guard students, including freshmen and transfers, check the calendar for

Rookie camp, Band Camp, and Post-Camp dates. Thank you for your support of our student musicians.

Jill Plonski President Band Fans Parent Organization [email protected]


5


Band Camp Wednesday – Saturday, July 19 – 22

Horizon High School

1

The Horizon Pride Regiment – the Horizon High School marching band and color guard – has a 4 day marching band camp. Since this is where up to half of the season’s music and marching drill are learned, attendance is required for all marching band and color guard participants.

¨ T-shirts, white or light-colored for visual purposes and continuity

¨ Section color shirt for Color Day (check the HPR Facebook group or HorizonBand.org)

¨ Shorts

¨ Closed toe running shoes (break them in!)

¨ LARGE refillable water bottle at least ½ gallon. This is mandatory for all students and can become a

safety concern for some students as they will need this throughout the entire season when they are outside

rehearsing

¨ Medications if needed

¨ Your instrument (except percussion and guard)

¨ 3x5 flip folder (except percussion)

¨ 1” locking 3-ring binder with plastic sheets

¨ Your sheet music (please contact the director for music)

2

If there are any conflicts, exceptions must be cleared in advance through the director. Kyle Hollerbach [email protected]. Instrumental Music Director

Daily Schedule Band Camp will be mostly inside in the air-conditioned rooms around campus

• Band Camp will be from 9am – 8pm everyday with lunch and dinner provided. Make sure your students eat Breakfast!

• Students will be rehearsing from 9am to 6pm with fun activities occurring from 6pm to 8pm

NOTE: School dress code is strictly enforced, so dress appropriately. Your band t-shirt and shorts is an example of appropriate clothing.

Required Dress and Items to have Some of these Items are required for safety and may affect your ability to be in the group

6


Checklist for Forms and Fees

Please complete and return all forms indicated below, along with your payment, by May 22, 2017. Your completed packet can be returned to Mr. Hollerbach at school or mailed to:

Horizon Band Fans Dusty Sanchez 4801 East Everett Drive Scottsdale, AZ 85254

Deadline for forms and fees is May 22, 2017. Please check each form for required signatures.

Form Checklist

o Band Fees Calculation with name and a Check attached (Both Marching and Symphonic)

- Attached Check – Payable to Band Fans Parent Organization

o Student Information Form (Both Marching and Symphonic)

o Field Trip / Medical Care Permission Form (Both Marching and Symphonic)

o Request for Administration of Medication from Band Kit (Both Marching and Symphonic)

o Permission to Waive Student Insurance Requirement (Both Marching and Symphonic)

o Acceptance of Drug, Alcohol, and Smoking Policy (Both Marching and Symphonic)

- Parent and student signatures required

o Optional Request for the Administration of Prescription Medication or Over-the-Counter

Medication Supplied by Parent (Both Marching and Symphonic)

o Optional Financial Assistance Application (Both Marching and Symphonic)

Marching Band Only

o Marching Band / Color Guard Uniform Order Form (Marching Band Only)

o Marching Band Volunteer Form (Required for Marching Band Only)

7


Marching Band Fees Calculation

Bookstore Tax Creditable Fee --- Marching Band Only

PART 1 - DISNEYLAND FEES - $315--- TAX CREDITABLE

Attendance at Disneyland is essential as our band will be performing at Disneyland and every instrument is necessary. Attendance Exceptions must be cleared in advance through Mr. Hollerbach.

• If your student has approval to not attend Disneyland, fees will be waived • The entire $315 is Tax Creditable and can be paid at the HHS bookstore

or online via the webstore. (address below) • Online webstore has two options: choose either “Tax Credit” or “Non-Tax”. • For Tax Credit a Single household can pay up to $200 and a married household up to $400

Here is the Link to the Bookstore website where these payments can be made. https://webstores.activenetwork.com/school-software/horizon_high_school/ -

***DO NOT SEND TAX CREDIT PAYMENTS TO THE BAND BOOSTERS***

• There are additional district, class and participation fees that vary between each performing ensemble. The HHS webstore will be post these fees to student accounts at the beginning of the school year and are due by 8/25/17.

STUDENT NAME ____________________________________________________

Essential Band Booster Fees

PART 2 – MARCHING BAND / COLOR GUARD FEES - $205 Band Fees include two t-shirts, some band uniform accesories, competition meals, music, marching drill, truck rental, instructors (other than Mr. Hollerbach), and medical supplies. This fee is Tax Deductible as the boosters are a registered non-profit. - Make checks payable to “Band Fans Parent Organization” - Payments may be placed in the Band Fans box in Mr. Hollerbach’s office or mailed to Dusty Sanchez (address below)

PART 3 – ADDITIONAL UNIFORM ACCESSORY FEES Calculate your uniform accessory fees on the Uniform Order sheet: (Shorts, Gloves, Shoes)

Whether you pay by check or financial assistance, all forms and fees are ***Due by May 22, 2017***

For a payment plan option please contact Mr. Hollerbach or Jill Plonski at the emails below

• Please remit check payment along with completed packet to Mr. Hollerbach or mail to: Horizon Band Fans, Dusty Sánchez, 4801 East Everett Drive Scottsdale, AZ 85254

• To apply for financial assistance the assistance form is at the end of this packet. Questions? Please Email the Band Fans president Jill Plonski at [email protected] or Director Kyle Hollerbach at [email protected]

8


Student Information Form

Student Name _____________________ _____________________________ Male ____ Female ____ First Last Student ID #: __________________ Instrument(s) ____________________ Grade in 2017-2018 ________

o Marching Band / Color Guard OR o Symphonic Band / Percussion Ensemble Only

Marching Band / Color Guard: Do you have any recent injuries to your legs, knees, ankles OR ANY OTHER AREAS that may be aggravated by marching? If so, please describe briefly, and bring your leg brace or wrap to Band Camp, if necessary:

_______________________________________________________________________________________ All Parent/Guardian information will be input (and maintained) by you into the Charms online database.

Emergency Contact (Parent/Guardian Responsible)

Name ______________________ ______________________ Relationship to Student _________________

First Last

Phone 1 (______)___________________________ Phone 2 (______)______________________________

Primary Care Physician ________________________________________Phone (______)_______________ Directory – Band Fans makes student name and parent contact information available for band parents and students only, typically for organizing events and volunteers. No street addresses and no student contact info is shared. Check this box o if you DO NOT want to be included in the Band Fans directory. Photo and Video Release – Parents and students take photos and videos of band events and we include some of these images and videos on our website, on other platforms to promote the band program, and other appropriate uses. Check this box o if you DO NOT want photos or videos of your child to be used.

9


Field Trip / Medical Care Permission Form

Consent and Authorization

I, the undersigned parent or guardian of __________________________________, a minor, do hereby give consent for him/her to attend and participate in all Band-sponsored events during the 2017-2018 school year, including but not limited to Band Camp, activities, concerts, and competitions. I, the undersigned parent or guardian of the above-named student, do hereby give and grant unto any available medical doctor or hospital, by consent and authorization, consent to any X-ray examination, anesthetic, medical or surgical diagnosis or treatment, or hospital care which is deemed advisable by, and is to be rendered under the general or special supervision of, any physician and/or surgeon or dentist licensed under the provisions of the Medical Practice Act, whether such diagnosis or treatment on an emergency basis is rendered at the office of said physician or at a hospital or emergency care center, should the above-mentioned student be injured or become ill while participating in an authorized Band activity sponsored or sanctioned by the Horizon High School Band. It is understood that this authorization is given in advance of any specific diagnosis, treatment, or hospital care being required but is given to provide authority and power on the part of a representative of the Horizon High School Band to give specific consent to any and all such diagnosis, treatment, or hospital care which the aforementioned physician in the exercise of his best judgment may deem advisable. A photocopy of this authorization for care shall be as valid as the original document. It is understood that the consent and authorization hereby given and granted are continuing and are intended by me to extend throughout the 2017-2018 marching/concert band season. _____________________________________ _____________________________________ Signature of Parent/Guardian Date Signature of Sponsor (Mr. Hollerbach) Date

11

REQUEST FOR PERMISSION TO WAIVE STUDENT INSURANCE REQUIREMENT THIS FORM IS TO BE COMPLETED BEFORE THE STUDENT IS ALLOWED TO PARTICIPATE IN THE

ACTIVITIES MENTIONED BELOW

PARADISE VALLEY SCHOOL DISTRICT Phoenix, Arizona

STUDENT’S NAME (please print):________________________________________attends Horizon High School

PARENT/GUARDIAN NAME (please print):___________________________________________________ I, the undersigned parent or guardian of the above-named student, do hereby understand that the Paradise Valley School District requires all students participating in athletics, in any school sponsored off-campus activities, or enrolled in any classes considered to be in hazardous subject areas, such as shop, etc., to be covered by an insurance program. Fully understanding and accepting all responsibility and absolving the School Board and the School District in lieu of any required insurance for my son/daughter (ward), I further accept full responsibility for all obligations, financial or otherwise, which may result from injuries while participating in the above-mentioned activities to the said student. My son/daughter is covered by the following insurance:

Name of Insurance Company____________________________________ Employer_________________________

Name of Insured________________________________________Phone_(_______)_________________________

Address of Insured___________________________________________City__________________Zip__________

Student’s Name _______________________________________Student’s Date of Birth______ /_______/_______

Policy Number________________________________________Group Number____________________________

Is pre-certification required? ______ Yes ______ No If Yes, please give phone number (______)______________ ____________________________________________________________________________________________ Insured or Authorized Person’s Signature Date

DW-26

• Check here only if you do not have insurance o • If you do not have insurance, you must sign at bottom of this box

I, the undersigned parent or guardian of the above-named student, do hereby confirm with my signature below that I do not have insurance coverage of said student. By signing below I acknowledge that I accept full responsibility for all expenses incurred of any physician and/or surgeon or dentist licensed under the provisions of the Medical Practice Act, whether such diagnosis or treatment on an emergency basis is rendered at the office of said physician or at a hospital or emergency care center, should the above-mentioned student be injured or become ill while participating in an authorized Band/Orchestra activity sponsored or sanctioned by the Horizon High School Band. ____________________________________________________________________________________________ Parent/Guardian Signature Print Name Date

12


Acceptance of Drug, Alcohol, and Smoking Policy

Dear Parents and Students, We’re looking forward to another exciting and rewarding year of band. If this will be your first year at Horizon, I welcome you. Band is a special part of a student’s high school experience. Our goal is to make that experience as educational, enjoyable, and memorable as possible. Because the band spends so much time together, in a variety of settings, we want to make you aware of our one absolute rule: Any student caught in the possession of or under the influence of drugs, alcohol, or tobacco during any band activity will be immediately expelled from all future band activities, and will be subject to disciplinary actions taken by the school and district for alcohol or substance abuse. Our responsibility for the safety and well being of each student is one we take very seriously. We will not let one person’s self-destructive behavior jeopardize the entire band. Please sign and return this letter to us, acknowledging that you have read and understood this policy. This acceptance of our policy will apply through the 2017-2018 marching/concert season, which begins with band camp in July. If you have any questions, please contact me. Thank you, Mr. Kyle Hollerbach Director of Instrumental Music [email protected] Both parent and student signatures are required

Print Student’s Name ___________________________________________________________ __________________________________ ___________________________________ Parent Signature Student Signature

13


Marching Band / Color Guard Uniform Order

Student Name ___________________________________________ Phone (______)______________________ All band students participating in Symphonic Band or Percussion Ensemble and are assigned school-owned tuxedos or dresses for performances and there are no extra fees for those uniforms. • If you are in Symphonic Band ONLY, do not complete this form. • Marching Band students, please fill out the entire order form.

Students are assigned school-owned uniforms – jacket, pants, hat, and plume – to wear for marching performances. Your Marching Band fee includes the purchase of personal or consumable items: Two t-shirts and sticks and heads for percussion students. In addition, all marching students are required to purchase black shoes and shorts. Marching T-Shirt – Two t-shirts are included in fees. The marching band T-shirt is required to be worn under the band uniform and is worn for all Band Days. For example, t-shirts are worn for a Friday night football game, and again the next day for a competition. Color Guard students also wear the t-shirts.

T-shirt size (circle one): S M L XL XXL (Adult Sizes)

Gloves – All brass and woodwinds wear long-wristed cotton gloves. Size small is available, but an average female hand is usually a size medium.

Glove size (circle one): S M L XL and select your style below o Woodwinds: cotton, 2 pairs $10 o Brass instruments: cotton with sure grip, 2 pairs $10

o Percussion – no gloves $0

o Color Guard Weapons Gloves, 1 pair (not included in fees) $15

o Will use last year’s gloves (must be long-wristed and in as-new condition) $0

Marching Shoes – Sizes run the same as a well-fitting tennis shoe. Enter your size and circle width.

o Men’s – Size (3½ - 15): ________ Circle width: Med or Wide $30

o Women’s – Size (5 - 11): _______ Circle width: Med or Wide $30

o Color Guard – Size (4 - 11): _____Color dependent on year’s uniform $30

o Will use last year’s shoes (must be in as-new condition – check the fit!) $0

Black Athletic Shorts – Required! The shorts have an elastic waistband, drawstring, and pockets. Size (circle one): S M L XL (Adult Sizes) Qty _____ x $12 = $ _______

o Will use last year’s shorts (must be in as-new condition) $0

FEE TOTAL $ _______

14


Marching Band Volunteer Form

1

The Horizon Pride Regiment (Horizon High School Marching Band) attends many competitions and football games each year. We always need parent volunteers and chaperones. The volunteers and chaperones help with moving equipment, backdrops, getting food for the band, setting up bleachers, and more as needed. This involvement is imperative to our group’s success. Our group will not be able to compete if we do not have parent involvement helping us move in the short time that is required by the

2

judges. If we fail at the required speed we lose points for every second we are over. These add up and can affect our final score and placement. To combat this problem we need each family to provide one volunteer for at least 3 events throughout the year. This requirement should include, at minimum, one competition. Dates are yet to be determined. A full schedule will be sent home with students during band camp in July for parents/guardians to select preferred volunteer dates.

Questions? Email Dusty Sanchez at [email protected]

Student’s Name ______________________________ ______________________________________ First Last

Mother / Guardian Name ____________________________ _________________________________ First Last Cell Phone (__________)______________________ Email:_____________________________ ________ Please check here if you are interested in being a fingerprinted chaperone. ---------------------------------------------------------------------------------------------------------------------------------- Father / Guardian Name ____________________________ _________________________________ First Last Cell Phone (__________)______________________ Email:_____________________________ ________ Please check here if you are interested in being a fingerprinted chaperone.

15


Financial Assistance Application

Band Fans Parent Organization is committed to ensuring that any student who wants to participate in band has that opportunity, and we’re doing all that we can to help. Bear in mind that we only collect around 50% of the money required to run the band program each year; the balance has to be raised through fundraising. We are happy to offer financial assistance to those families who need it, and we ask that in return you volunteer as many hours as you can to assist with events, chaperoning, fundraising, and other activities. Student Name __________________________________________________________________________ First Last

Parent(s) Name(s) _______________________________________________________________________ First Last

Address ______________________________________________City & Zip Code____________________

Primary Phone (______)___________________ Email(s) ________________________________________

Total Fees Owed (from Band Fees Calculation form in your band registration packet) $__________

Assistance Requested

! Financial Aid in the amount of $________

Please provide a brief explanation supporting your request for financial assistance. Include any information relative to your ability to pay, such as a change in employment status or income, divorce, illness, multiple children in the program, etc. Use the back of this sheet if necessary. We understand that this information is sensitive, and we will treat it with the utmost regard for your privacy. Decisions regarding financial assistance are made by a small number of Band Fans board members based solely on the information below; the committee will never see your names or other personal information. An application for assistance is not a guarantee or a promise that full or partial financial assistance will be awarded.

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

Return this application in a sealed envelope to Mr. Hollerbach or mail to the address below by May 22, 2017: Horizon Band Fans Attn: Dusty Sanchez 4801 East Everett Drive Scottsdale, AZ 85254

Documents

Horizon High School Band • 2017-2018horizonband.org/wp-content/uploads/2011/02/2017-2018-Marching-Ban… · 1 Horizon High School Band • 2017-2018 Welcome from the Director 1