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2Presenter’s Name June 17, 2003G&T National Conference November 29, 2006
• Standardizes exercise design, development, conduct and evaluation for all (National-level, Federal, State, local) exercises
• Common language and concepts adopted and used by various agencies and organizations
• Meets the National Response Plan (NRP) and National Incident Management System (NIMS) goals
• Synchronization of all exercises in the Nation
• Tools and resources for States and local jurisdictions to establish self-sustaining exercise programs
Homeland Security Exercise and Evaluation Program (HSEEP)
November 29, 2006G&T National Conference
Training
Technology
Direct Support
Policy and
Guidance
HSEEP
November 29, 2006G&T National Conference
HSEEP ManualsIntra- and Inter-Agency Coordination
• HSEEP Management Directive– Establishes HSEEP Steering Committee– Mandates HSEEP as standardized methodology and policy
for all Intra-agency exercises – HSEEP Volumes sent for review and comment– Establishes National Exercise Schedule (NEXS) and the
Corrective Action Program (CAP)• NEP Charter
− Katrina Report− Establishes standardized exercise methodology− 5-Year Schedule
November 29, 2006G&T National Conference
• Volume I: Overview and Exercise Program Management
• Volume II: Exercise Design and Development
• Volume III: Exercise Evaluation and Improvement Planning
• Volume IV: Sample Exercise Documents and Formats
• Volume V: Prevention Exercises
HSEEP Volumes
November 29, 2006G&T National Conference
HSEEP ManualsHSEEP Compliance
• Terminology• Types of Exercises
• Discussion-based• Operations-based
• Multi-year Training and Exercise Plan• Timelines• Building-block Approach• Capabilities-based Planning
November 29, 2006G&T National Conference
• Exercise Documentation– Situation Manual (SitMan)– Exercise Plan– Controller/Evaluator Handbook– Master Scenario Events List
• Evaluation– Exercise Evaluation Guides– After Action Report/Improvement Plan– After Action Conference– Tracking and implement corrective actions
HSEEP Compliance
November 29, 2006G&T National Conference
• Consistent capture of exercise performance
• Not a final report; contributes to the AAR/IP
• Observation Summary Form– Assist Evaluator write-ups
and AAR development– Support lessons learned
sharing• Stakeholder Review
– Exercise Evaluation Working Group
– Subject Matter Expert (SME review)
Exercise Evaluation Guides
November 29, 2006G&T National Conference
Jurisdiction-Specific Tasks
Activity
Jurisdiction-Specific Tasks
Activity
Tasks
Performance Measure
November 29, 2006G&T National Conference
Training
Technology
Direct Support
Policy and
Guidance
HSEEP
November 29, 2006G&T National Conference
Exercise Training Curriculum• HSEEP Mobile Course
– Train-the-trainer materials– Direct delivery– Modular– Application on HSEEP Website
• National Standardized Exercise Curriculum (NSEC)– Independent Study (e.g., IS-120.A, IS-130)– Coordination with FEMA on standardized exercise course
curriculum
November 29, 2006G&T National Conference
NSEC• Current effort to unify curricula in exercise program
management, design, development, conduct, evaluation, and improvement planning across the country
• Effort between FEMA’s Emergency Management Institute (EMI) and the Exercise and Evaluation Division– Ensure the incorporation of HSEEP into existing FEMA
courses– Reduce duplicative efforts– Clarify appropriate progression of training courses
November 29, 2006G&T National Conference
Training
Technology
Direct Support
Policy and
Guidance
HSEEP
November 29, 2006G&T National Conference
• HSEEP Website• HSEEP Volume IV Library• HSEEP Toolkit
– NEXS System– Design and Development System (DDS)– CAP System
• LLIS.gov
Technology
November 29, 2006G&T National Conference
NEXS• The compilation of all
National-level, Federal, State, local, territory, and tribal exercises
• Serves as a management tool and reference document for exercise planning
• NEXS System is the Nation’s online comprehensive tool that facilitates scheduling, deconfliction, and synchronization of all exercises
November 29, 2006G&T National Conference
TechnologyNEXS Background• Previously located on the G&T Secure Portal’s
Centralized Scheduling Information System (CSIS)• Feedback from Annual NEXS Conference• Series of NEXS Working Groups with representatives
from Federal, State, and local partners
November 29, 2006G&T National Conference
TechnologyNEXS System• Easy, intuitive interface
– Assists users with the steps of scheduling an exercise
– Built in help file• Ability to search other exercises
– Evaluate for synchronization opportunities• Live reporting features • Ability to delegate scheduling roles
November 29, 2006G&T National Conference
TechnologyCAP System• The CAP System is a web-based application that allows homeland
security officials to track, prioritize, and analyze corrective actions following exercises or real-world events
• Enables users to:
– Quickly enter data from a finalized AAR/IP
– Track the progress of corrective action implementation
– Analyze and report on trends in improvement plans
• System processes consistent with HSEEP, specifically Volume III,Evaluation and Improvement Planning
• Version 1.0 was released on November 10; Version 2.0 will be released in March 2007
November 29, 2006G&T National Conference
CAP System Goals• Standardize improvement plan documentation across
exercises• Provide tools to simplify the improvement plan creation
process • Enable organizations to access and track improvement
plans in a central location• Make the exercise improvement plan a living document• Support self-sustaining exercise programs
November 29, 2006G&T National Conference
CAP System Benefits• Simplifies the process for implementing improvement
plans and tracking corrective actions• Enables user to quickly enter improvement plan data,
assign action officers to monitor progress, and track implementation of corrective actions from initial assignment to completion
• Helps all jurisdictions remain accountable to strengthening preparedness, while freeing more time to correct gaps or areas of improvement
• User-friendly and intuitive tool
November 29, 2006G&T National Conference
System Functionality• Role-Based Security: Employs a
flexible, role-based security model to ensure that users have access only to the data and functionality required
• Dynamic Content Management Tools: Allows users to dynamically add, edit, and manage improvement plans, organizations, and user
• Reporting Capabilities: Provides users the ability to generate a variety of analytical reports on improvement plan implementation
• Auditing Capabilities: Records activity history for all CAP System improvement plans, users, and organizations
November 29, 2006G&T National Conference
• HSEEP is identifying organizations/jurisdictions interested in using CAP System Version 1.0
• HSEEP will provide dedicated training and reach back support on the application
• Training will be made available to all users– On-site demonstrations– WebExs– Coordination with Direct Support Vendor Teams
• Feedback and comments will drive new requirements for Version 2.0• The HSEEP CAP Team will be providing demonstrations of the
system throughout the national conference; attendees should visit the HSEEP booth for more information
Pilot Sites
November 29, 2006G&T National Conference
• Direct Support Vendor Teams will receive training on the system• CAP System will be a component of the HSEEP Mobile Training Course• Linkages to other HSEEP tools
– Improvement plan data can currently be mapped to Lessons Learned Information Sharing (LLIS.gov) content
– Version 2.0 will link to data housed in other preparedness systems– Single Sign On (SSO) capability– Developing integration standards for use with existing State and
local systems• The HSEEP Team will also develop:
– Detailed training manuals– Stand-alone HSEEP training module– Online tutorial
Next Steps
November 29, 2006G&T National Conference
• The HSEEP website and LLIS.gov both have additional information on the CAP System
• Materials generated to date include:– Version 1.0 Overview– Frequently Asked Questions (FAQs)– Fact Sheets– User Role Guide– User Guide
• Organizations/jurisdictions interested in using the system should contact [email protected]
Additional Information
November 29, 2006G&T National Conference
Questions?Contact Information:• General HSEEP Questions:
– [email protected]• NEXS Questions:
– Bill [email protected]
• Exercise Evaluation or CAP Questions– Kristin Wyckoff