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COLLEGE LEARNING COUNCIL3:00 PM – 5:00 PM Monday, October 18, 2010 AC-107
Co-Chairs: Ann Beheler, Susan Lala-Bell, Tiffany Haynes
MINUTES
Present:Ann Beheler, Ann Marie Wagstaff, Antonia Ecung, Baldomero Garcia, Bill Henry, Bret Davis, Chris Craig, Craig Britton, David Bezayiff, Donna Berry, James Entz, Jason Duncan, John Word, Kim Behrens, Lorie Barker, Maria Roman, Michael Carley, Russell Fletcher, Susan Lala-Bell, Susan Regier, Terry Crewse
Absent:Andrew Messchaert, Leif Syrdahl, Miles Vega, Richard Goode, Rosa Carlson, Steve Schultz, Stewart Hathaway, Tiffany Haynes, Virginia Gurrola
I. Call to OrderThe meeting was called to order by Ann Beheler at 3:05 PM.
II. Motion to Adopt the AgendaMotioned: Bill HenrySeconded: Susan Regier
Ayes: 16 Nays: 0 Abstentions:0
Motion: Carried
III. Motion to Approve the Minutes of October 04, 2010Motioned: Susan Lala-BellSeconded: Bret Davis
Discussion ensued regarding the minutes. Going forward, it is not necessary to document the details of the
discussion or to attribute comments to specific individuals. Minutes should capture action items and decisions that are made.
It is the pleasure of the committee that the October 04, 2010 minutes be redone.
Motion to table and revise the minutes of October 04, 2010Motioned: Susan Lala-BellSeconded: Donna Berry
College Learning CouncilMeeting MinutesOctober 18, 2010Page 2 of 6
Ayes: 11 Nays: 1 Abstentions:3
Motion: Carried
IV. Discussion Itemsa. Budget Committee Recommendation
Discussion ensued regarding the purchase of instructional computers out of carryover.
It was stated that all areas on campus need to submit their sustainability plans.
Several committee members stated that they did not receive the email that was sent out requesting sustainability plans from all areas that have a budget.
Discussion ensued.
b. Membership of Budget Subcommittee The Budget Committee has been looking at the composition of
their committee in conjunction with their charge.
c. Rework of Budget Committee Charge A subcommittee has been set up to look at the Budget
Committee Charge.
V. Action Itemsa. Vendor Policy
Motion to approve the Vendor PolicyMotioned: Craig BrittonSeconded: Russell Fletcher
Discussion ensued regarding the Vendor Policy.
Motion to amend the Vendor Policy to say, “No entity will solicit students to apply for credit cards or charge cards.”Motioned: Ann Marie WagstaffSeconded: Terry Crewse
Ayes: 19 Nays: 0 Abstentions:0
Motion: Carried
More discussion ensued regarding the Vendor Policy.
College Learning CouncilMeeting MinutesOctober 18, 2010Page 3 of 6
Motion to amend the Vendor Policy to say, “Vendors are required to display their approved Use of Facilities form while on campus.”Motioned: Chris CraigSeconded: Susan Lala-Bell
Ayes: 19 Nays: 0 Abstentions:0
Motion: Carried
Motion to approve the Vendor Policy as amendedMotioned: Craig BrittonSeconded: Russell Fletcher
Ayes: 19 Nays: 0 Abstentions:0
Motion: Carried
VI. Information Itemsa. Program Review Schedule (Revised Fall 2010)
Michael Carley shared the updated 2009/2010 Program Review Schedule.
Program Review of the Childcare Center is an item that still needs to be dealt with. All areas on campus must undergo Program Review, whether they report to anyone on campus or not. This cannot be addressed through campus Program Review, it needs to be addressed through the governance process at the district.
b. Community College Survey of Student Engagement (CCSSE) Michael shared that there will be district-wide participation in
CCSSE starting in Spring 2011. The PC student satisfaction survey will be delayed, so that it
does not occur in the same semester as CCSSE.
c. Performing Arts Protocol The person who requested this agenda item was not in
attendance at the meeting.
d. BAM Evaluation Committee Report Ann Marie shared that the BAM Evaluation Committee is hoping
to complete their recommendation by the end of October. It will go to Admin Council and then the BOT. The future BAM Committee will be responsible for formulating the RFP for the consultant and will review the responses. The PC BAM reps came
College Learning CouncilMeeting MinutesOctober 18, 2010Page 4 of 6
up with and presented to the BAM Committee a list of concerns that PC would like the consultant to look at.
Discussion ensued.
VII. Subcommittee Reportsa. Enrollment Management Committee – Michael Carley
The EMC is continuing to work on the Enrollment Management Committee Charge. It will be brought to the next CLC meeting as a discussion item.
The EMC is also putting together goals for the Enrollment Management Plan.
b. Grant Oversight Committee/Grant Progress Reports – Michael Carley The Grant Oversight Committee did not meet last time. STEM RFP should come out soon. Child Development Exchange Grant – BC sent a representative to
Germany.
c. Budget Committee – Donna Berry The Budget Committee evaluated the items that were put in the
Adopted Budget. The Adopted Budget was presented to the Board of Trustees last
Thursday. The Budget Committee discussed the 2009/2010 carryover,
sustainability, and the proposal to purchase instructional computers from carryover.
d. Strategic Planning Committee No Report
e. Program Review Committee No Report
VIII. Other Reportsa. President
No Report
b. Accreditation – Ann Beheler Ann thanked everyone who came to the Accreditation Self
Evaluation workshops. Ann is available to attend division meetings, Student Services
meetings, and M & O meetings to present the information. The people who are already involved, such as those involved
with the SLO Committee or with Facilities, will be asked to write
College Learning CouncilMeeting MinutesOctober 18, 2010Page 5 of 6
about those areas. The plan is to work within the framework of the committees already in place. Where there are not committees in place, groups will be formed and leads will be chosen.
c. Academic Senate – David Bezayiff David reported that some Academic Senate members have
expressed concern over the fact that Classified personnel are not honoring the designated smoking areas, and that they are smoking all over, including inside and outside the classrooms.
Academic Senate has proposed a two-year academic calendar; they are requesting feedback from all divisions. Please give feedback to division chairs or senate representatives.
Discussion ensued. David will email the division chairs requesting that they establish
and rank the positions needed for their division. They must be sent to David by October 29, 2010. The lists will then be distributed to the Academic Senate members for review. On November 5th the senate will prioritize all of the positions submitted by the various divisions. The list will then be presented to Rosa on November 10th.
The Academic Senate Presidents will meet next month to review equivalency procedures.
d. Curriculum Committee No Report
e. Basic Skills Committee No Report
f. Student Learning Outcomes Committee No Report
g. Facility Planning Advisory Committee No Report
h. Marketing and Outreach Committee No Report
i. Information Technology Committee No Report
j. CCA – Ann Marie Wagstaff CCA is in negotiations this year. Both CCA and the Board
“sunshined” their concerns at the BOT Meeting last Thursday.
College Learning CouncilMeeting MinutesOctober 18, 2010Page 6 of 6
CCA has a concern about the district-wide discussion going on in regard to the CurricUNET Assessment Module.
Discussion ensued.
k. CSEA No Report
l. ASPC – Russell Fletcher ASPC continues to do music in the quad on Mondays. The Board of Trustees/ASPC lunch was a huge success. ASPC requested a list of committees that need student
representation.
IX. Other Itemsa. Library Tech Substitutes
Ann shared that the PC Library is in need of substitute/temporary Library Techs who can cover when Grace and Irene are off. Ann asked the committee to send any interested candidates to her.
b. Fitness Center and Weight Room Bret shared that the Fitness Center and Weight Room will be
completed on Friday.
X. Future Agenda Items
XI. Motion to Adjourn the MeetingThe meeting was adjourned by Ann Beheler at 4:43 PM.