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HOLSTON CONFERENCE UNITED METHODIST WOMEN
2017 DIRECTORY
2017-2018 Holston Conference Logo
Our theme is based on Philippians 4:4-7. The logo design is by Millie Meese of Cokesbury UMC in the Knoxville District.
Millie says about her design, “Philippians 4:4 has always been one of my favorite verses, so I selected the butterfly to symbolize the freedom, joy, and transformation of living a Christian life.”
Table of Contents 2017-2018 Theme Logo Page 1
Table of Contents Page 2
Holston Conference Executive Committee Team 2017 Pages 3-5
District Presidents 2017 Page 5
Conference Committee Assignments 2017 Pages 6-7
Conference UMW Alumnae Association 2017 Page 7
Holston Conference Deaconess and Church & Community Workers Page 8
National UMW Page 8
Conference Special Mission Recognition 2016 Page 8
District Officers
Abingdon District Page 9
Big Stone Gap District Page 10
Chattanooga District Page 11
Cleveland District Page 12
Johnson City District Page 13
Kingsport District Page 14
Knoxville District Page 15
Maryville District Page 16
Morristown District Page 17
Oak Ridge District Page 18
Tazewell District Page 19
Wytheville District Page 20
Duties of Elected and Appointed Conference Leaders Pages 21-26
Committee Membership Pages 26-29
Conference Committees Procedural Policies Pages 29-34
Standing Rules, Conference UMW Pages 34-37
Standing Rules, District UMW Pages 38-39
Conference Administration & Membership Development Notes Page 40
Organizational Budget 2017 Page 41
Pledge and A&MD Budget Report/Budget—quarter ending 12/31/2016 Page 42
Giving by Districts and Others, Year-to-Date—2016 Page 43
Membership Report 2016 Page 44
Calendar of Events 2017 Page 45
UMW Structure, Purpose, Emblem, Membership Page 46
Assembly 2018 Page 47
United Methodist Women Logos Page 48
150 Legacy Inside Back Cover
Page 3
President: Lynice Broyles
126 Mesa Drive
Gray, TN 37615
423-467-3336
Vice President: Carolyn Haerr
311 Toestring Cove Road
Spring City, TN 37381
423-365-9346 or 423-305-5748
Secretary: Nyoka Holder
130 Beryl Blevins Road
Elizabethton, TN 37643
423-543-2509
Treasurer: Karen Adair
PO Box 80802
Chattanooga, TN 37414-7802
423-629-1102 or 423-504-3432
Communication Coordinator:
Amy Thomas
80 Splatter Creek Road
Limestone, TN 37681
423-257-5232 or 423-470-6050
Secretary of Program Resources:
Karen Murphy
1624 Ashley Mill Drive
Chattanooga, TN 37421
423-596-3426
MC Spiritual Growth Co-Chair
Prue Oxendine
236 County Meadow Circle
Bristol, TN 37620
423-948-3341
MC Spiritual Growth Co-Chair
Johnnie Bridges
1125 Adcock Avenue
Knoxville, TN 37921
865-524-3233
MC Education and Interpretation:
To Be Announced
MC: Membership Nurture & Outreach
Lori Sluder
3909 Rankin Ferry Loop
Louisville, TN 37777
865-414-4245
MC: Social Action:
Johnnie Faye Ball
219 Alpine Drive
Clinton, TN 37716
865-207-4397
Chairperson, Nominations Committee:
Martha Ketron
232 New Beason Well Road
Kingsport, TN 37660
423-288-3873
Nominations Committee: JoAnn Wrinkle
3590 Buchanan Road, S.E.
Cleveland, TN 37323
423-472-0841 or 423-715-0183
Nominations Committee: Alana Yates
646 Crawfish Road
Rural Retreat, VA 24368
276-620-5101
Nominations Committee: Sandra Guinn
408 East 3rd Avenue
Lenoir City, TN 37771
865-986-9660
Nominations Committee: Flo Hetherington
5845 Meadowlark Place
Dublin, VA 24084
540-750-1433
Nominations Committee: Mary Watterson
1029 Catawba Street
Kingsport, TN 37660
423-378-5319
Page 4
Webmaster: Lori Sluder
3909 Rankin Ferry Loop
Louisville, TN 37777
865-414-4245
Language Coordinator: Kacye Castenir
2205 E. Broadway Avenue
Maryville TN 37804
865-805-0980
Archivist/Historian: Carol Alley
650 Caney Valley Loop
Surgoinsville TN 37873
423-357-3619
Young Woman Representative
Jessica Davis (Morristown District)
704 Morgan Street #1
Knoxville, TN 37917
865-308-2863
Young Woman Representative
Valerie Moore (Johnson City District)
802 Cambridgeshire Court
Johnson City TN 37615
423-0282-8870
Assistant Treasurer: Eveyn Brunson
305 Covenant Drive NE
Cleveland TN 37323
423-473-8694
2017 Executive Committee Appointed Conference Positions
Dean: Glenda Eastridge 1722 Ramsay Street Alcoa TN 37701 865-984-8682 [email protected]
Assistant Dean: Kay Philips 1401 Blue Ridge Way Sevierville TN 37862 865-453-6436 or 865-654-5305 [email protected]
Mission u:
Willela Douthat, Chair
P.O. Box 400
Signal Mountain TN 37377
423-886-2550
Amy Thomas (Ex-officio)
80 Splatter Creek Road
Limestone TN 37681
423-257-5232 or 423-470-6050
Lynice Broyles (Ex-officio)
126 Mesa Drive
Johnson City TN 37615
423-467-3336
Lori Sluder (Ex-officio)
3909 Rankin Ferry Loop
Louisville, TN 37777
865-414-4245
Marsheine McClurg
3125 Alcoa Highway
Alcoa TN 37701
865-977-6019 or 865-441-0683
Karen Adair (Ex-officio)
PO Box 80802
Chattanooga TN 37414
423-504-3432
Legacy Committee
Page 5
2017 Executive Committee Ex-Officio Members
Bishop Mary Virginia Taylor
P.O. Box 850
Alcoa TN 37701-0850
865-293-4146
SEJ UMW Treasurer: Kay Phillips 1401 Blue Ridge Way Sevierville TN 37862 865-453-6436 or 865-654-5305 [email protected]
UMW National Program Advisory Group Rep.
Marsheine McClurg
3125 Alcoa Highway
Alcoa TN 37701
865-977-6019 or 865-441-0683
Extended Cabinet Rep. to UMW
Rev. Kim M. Goddard
PO Box 925
Wytheville, VA 24382
276-228-4922
Extended Cabinet Rep. to UMW
Rev. Sandra Johnson
P. O. Box 263
Abingdon VA 24212-0263
276-628-4421
Abingdon — Pres TBD
Vice President
Vickie Mitoraj
19484 Haskell Station Rd
Bristol VA 24202
423-956-1025
Big Stone Gap
Hope Stapleton
13125 Crab Orchard Road
Coeburn VA 24230
276-395-6363
276-219-8787
Chattanooga
Willela Douthat
P O Box 400
Signal Mountain TN 37377
423-886-2550
Cleveland
Barbara Graham
2098 Igou Crossing Drive
Chattanooga, TN 37421
423-894-5647 or
423-364-3057
Johnson City
Kathryn Wilhoit
1161 Willow Springs Drive
Johnson City TN 37604
423-534-3000
kathrynwilhoit
@embarqmail.com
Kingsport
Ann Gross
166 Ellis Road
Blountville TN 37617
423-323-8346
423-341-2147
Knoxville
Pat Bellingrath
801 Bluff Drive
Knoxville TN 37919
865-591-6274
Maryville
Susan Daffron
2618 Brantley Park Blvd.
Maryville TN 37804
865-216-8421
Morristown
Margaret Forby
118 Skyview Drive
Greeneville TN 37745
423-620-2680
Oak Ridge
Lisa Black
535 Old Emory Road
Clinton TN 37716
865-264-4781 or
423-612-7601
Tazewell
Sabrina Johnson
312 Horsley Drive
Pearisburg VA 24134
540-921-0369 or
540-521-9839
smjohnson1
@carilionclinic.org
Wytheville
Linda Burnette
1832 Hebron Road
Galax VA 24333
276-233-2728
2017 District Presidents
ADMINISTRATIVE Lynice Broyles, Chair Carolyn Haerr Nyoka Holder Karen Adair Kay Phillips, Ex-Officio, SEJ Treasurer
FINANCE Karen Adair, Chair Lynice Broyles Carolyn Haerr Nyoka Holder District Treasurers Evelyn Brunson
PROGRAM/ANNUAL MEETING Carolyn Haerr, Chair Prue Oxendine, Co-Chair Lynice Broyles Nyoka Holder Karen Adair Amy Thomas Lori Sluder Johnnie Bridges Karen Murphy Jonnie Faye Ball Martha Ketron Glenda Eastridge (Dean) Kay Phillips (Assistant Dean) TBA—E&I Mission Coor. Ushers & Greeters Hope Stapleton (Big Stone Gap) Officer Training Jonnie Faye Ball Staging Barbara Graham (Cleveland) Lois Cox (Johnson City)
COMMUNICATIONS Amy Thomas, Chair Lynice Broyles Carolyn Haerr Nyoka Holder Karen Adair Lori Sluder
POLICY Lynice Broyles, Chair Carolyn Haerr Nyoka Holder Karen Adair Johnnie Bridges Lisa Black (Oak Ridge) Kay Phillips, Ex-Officio
PROOF READERS (If all are not available, at least two shall proof UMW publications) Lynice Broyles Carolyn Haerr Amy Thomas Sandra Guinn Kay Phillips
EDUCATION & INTERPRETATION TBA, Chair Lynice Broyles Carolyn Haerr Jonnie Faye Ball Lori Sluder Amy Thomas Karen Adair Ann Gross (Kingsport)
MEMBERSHIP NURTURE and OUTREACH Lori Sluder, Chair Lynice Broyles Carolyn Haerr Nyoka Holder Pat Bellingrath Martha Ketron Amy Thomas 12 District Coordinators for Membership Nurture and Out-reach
SOCIAL ACTION EVENT Jonnie Faye Ball, Chair Lynice Broyles Nyoka Holder Linda Burnette (Wytheville) Carolyn Haerr Karen Adair Amy Thomas Evelyn Brunson
SISTERS IN SERVICE Lori Sluder, Chair Lynice Broyles Carolyn Haerr Nyoka Holder Karen Adair Amy Thomas Johnnie Bridges Kacye Castenir Susan Daffron Margaret Forby Karen Murphy Jonnie Faye Ball Evelyn Brunson Jessica Davis (Morristown District Rep.) Valerie Moore (Johnson City District Rep.) MISSION u Glenda Eastridge, Dean Kay Phillips, Assistant Dean Karen Adair, Business Manager Carolyn Haerr Amy Thomas Sandra Guinn, Secretary Susan Daffron (Maryville) Jonnie Faye Ball Lisa Black (Oak Ridge) Evelyn Brunson
SPIRITUAL ENRICHMENT
EXPERIENCE Prue Oxendine, Co-Chair Johnnie Bridges, Co-Chair Evelyn Brunson Karen Adair, Business Manager Karen Murphy, Program Resources Lynice Broyles Carolyn Haerr Nyoka Holder Amy Thomas Shirley Napier Brenda Somers (Abingdon) Lisa Black (Oak Ridge)
HISPANIC COMMITTEE Kacye Castenir, Chair Lynice Broyles Nyoka Holder Karen Adair Sabrina Johnson (Tazewell) Lizanne Elliott (Johnson City) Mavis Onks (Johnson City)
CHARTER FOR RACIAL JUSTICE POLICIES Lynice Broyles, Chair Remaining Conference Officers 12 District Presidents *All Appointed Positions and Conference Liaisons
NOMINATIONS Martha Ketron, Chair Sandra Guinn Alana Yates JoAnn Wrinkle Flo Hetherington Mary Watterson
150TH ANNIVERSARY COMMITTEE Willela Douthat, Chair Marsheine McClurg Lynice Broyles, Ex-Officio Amy Thomas, Ex-Officio Lori Sluder, Ex-Officio Karen Adair, Ex-Officio ARCHIVIST COMMITTEE Carol Alley, Chair Carolyn Haerr Nyoka Holder Karen Adair WEBMASTER Lori Sluder
2017 Conference Committee Assignments
Page 6
Page 7
Recording Secretary,
Deborah Carte
1503 N. Main Street
Hillsville, VA 24343-1581
276-733-1182
Corresponding Secretary
Jane Hudson 2016-2017
401 Amanda Circle
Knoxville TN 37922
865-966-0123
Treasurer,
Jonnie Faye Ball
790 Emory Valley Rd
Apt 404
Oak Ridge, TN 37830
865-207-4397
Nominations Chair Marsheine McClurg 3125 Alcoa Highway Alcoa TN 37701 865-977-6019 [email protected]
2017 Conference Committee Assignments (cont.)
REPRESENTATIVE TO
NATIONAL PROGRAM
ADVISORY GROUP
Marsheine McClurg
REPRESENTATIVE
FROM THE UMW DEACONESS/CHURCH
AND COMMUNITY WORKERS
Betty Purkey
REPRESENTATIVE FROM SEJ
Kay Phillips
CONFERENCE LIAISONS
Reverend Sandra Johnson Reverend Kim Goddard
Church & Community Workers
in the Holston Conference
Linda Stransky
P. O. Box 657
Sneedville, TN 37869
Harry Howe
P. O. Box 945
Marion, VA 24354
Brooke Atchley
255 Swords Creek Road
Honaker, VA 24260
l.brooke.atchley
@gmail.com
Mark Stransky
220 Walton Avenue
Chilhowie, VA 24319
Koni Purscell
1518 3rd Avenue E
Big Stone, Gap VA 24219
Deaconesses in the Holston Conference
Retired Deaconess:
Betty Purkey
2669 Lakemoore Drive
Morristown, TN 37814
Deaconess:
Terri Goodin
8524 Old Tazewell Pike
Corryton, TN 37721
Retired Deaconess:
Claire Lovelace
100 Netherland Lane Apt 302
Kingsport, TN 37660
Conference Alumnae Association 2017 Officers
President,
Becky Hall
9217 Magic Mountain Dr.
Chattanooga, TN 37421
423-400-4455
Vice President,
Beverly Henry
2633 Wilkerson Pike
Maryville, TN 37803
865-983-5766
The National UMW Organization 475 Riverside Drive, 15th Floor
New York NY 10115
www.unitedmethodistwomen.org
General Secretary/CEO — Harriett Jane Olson
Cabinet Members
Mary Sungok Lee, Asst. General Sec Christian Social Action
Andris Salter, Asst. General Sec Mission Opportunities
Sally Vonner, Asst. General Secretary, Membership and Leadership Development
Martha Knight, Treasurer
Yvette Moore, Communications Director
Janis Rosheuvel, Executive for Racial Justice
Brenda Thompson, Reading Program Specialist
Check out the staff birthdays and additional positions of the staff in the National UMW Office on page 149 of the
2017 Prayer Calendar.
Special Mission Recognition 2016 Thank you for your service on the conference team.
CAROL ALLEY, NELLDEAN BRAGG, PEGGY DALTON,
KAY PHILLIPS, LORI SLUDER, BEVERLY SMITH, DONNA TISDALE
General Board of Global Ministries 458 Ponce de Leon Avenue NE
Atlanta GA 30308
www.umcmission.org
Check out the staff birthdays and additional positions of the staff in the National UMW Office on page 151 of the
2017 Prayer Calendar.
Page 8
President: TBD
Secretary:
Beverly Hayden
10008 Reedy Creek Road
Bristol VA 24201
276-642-0440
beverly.hayden
@compass-usa.com
Communication Coor.:
Susan Hensley
3047 Gate City Highway
Bristol VA 24201
276-466-2879 or
276-623-2144
Program Resources Sec.:
Cheri Patterson
226 Grace Street
Bristol TN 37620
423-878-7539
Nominations:
Frederica Cook
321 Seminole Road
Bristol VA 24201
276-466-3587
Nominations:
Carolyn Booker
300 Johnson Chapel Road
Bristol TN 37620
423-782-8602
Vice President:
Vickie Mitoraj
19484 Haskell Station Road
Bristol VA 24202
423-956-1025
Treasurer:
Terry Williams
6635 Reedy Creek Road
Bristol VA 24202
276-669-0286
Archivist/Historian:
Alice Pace
230 McDowell Street
Bristol TN 37620
423-968-4729
Nominations Chair:
Janie Hull
1549 Hwy 126
Bristol TN 37620
423-764-0049
Nominations:
Millie Saunders
P.O. Box 1951
Bristol TN 37621
423-764-5795
Nominations:
Mary McFarlane
19236 Woodland Hills Road
Abingdon VA 24210
276-944-3036
Spiritual Growth:
Brenda Somers
P O Box 752
Abingdon VA 24212
276-608-8147
brendasomers
@embarqmail.com
Membership Nurture &
Outreach:
Rachel Nutter
116 South Monte Vista Drive
Glade Spring VA 24340
276-429-5474
Social Action:
Mary Santangelo
108 Broadview Circle
Bristol TN 37620
423-764-1952
423-963-5442
Education & Interpretation:
Tawana Teague
205 Redstone Drive
Bristol TN 37620
276-466-3099 or
423-367-9371
District Superintendent:
Rev. Sandra Johnson
P. O. Box 263
Abingdon VA 24212
276-628-4421
POSITIONS NOT FILLED AT
TIME OF PRINTING
President
2017 District Officers
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2017 District Officers
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President:
Hope Stapleton
13125 Crab Orchard Road
Coeburn VA 27230
276-395-6363
276-219-8787
Secretary:
Teresa Elkins
13101 Crab Orchard Road
Coeburn VA 24230
276-870-3187
Nominations Chair:
Patsy Collins
302 Carroll Street
Appalachia VA 24216
276-565-0385
greenthumbseeding
@verizon.net
Nominations:
Phyllis McReynolds
12727 Crab Orchard Road
Coeburn VA 24230
276-395-3845
Nominations:
Linda Skinner
134 Harding Street
Appalachia VA 24216
276-565-5705
Vice President :
Rana Kincer
10213 Adams Lane
Pound VA 24279
276-796-5343
276-608-5935
Treasurer:
Cynthia Somervell
4600 Pyramid Road
Coeburn VA 24230
276-395-6307
Communication Coor.:
Karla Roberts
PO Box 8203
Wise VA 24293
276-328-2564
Program Resources Sec.:
Nanette Feeback
1018 Watauga Street
Kingsport TN 37660
423-677-1993
District Superintendent:
Rev. Jeff Wright
21 East 5th St North
Big Stone Gap VA 24219
276-523-3025
Spiritual Growth:
Margie Windegar
2269 Yuma Road
Gate City VA 24251
276-386-3792
Social Action:
Janie McReynolds
12727 Crab Orchard Road
Coeburn VA 24230
276-395-3845
Membership Nurture &
Outreach:
Mary Parsons
P O Box 141
Appalachia VA 24216
276-690-4536
Education & Interpretation:
Diane Hartgrove
6404 Yuma Road
Gate City VA 24251
276-386-9228
423-534-9227
POSITIONS NOT FILLED AT
TIME OF PRINTING
Archivist/Historian
2017 District Officers
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President:
Willela Douthat
PO Box 400
Signal Mountain TN 37377
423-886-2550
Secretary:
Judy McCready
8425 Lady Slipper Rd
Chattanooga TN 37421
423-883-9922
Communication Coor.:
Donna Palmer
P.O. Box 5
Rock Spring GA 30739
706-375-8461
Program Resources Sec.:
Donna Halley
437 Spring Drive
Signal Mountain TN 37377
423-517-9292
Nominations:
Carman Neblett
7704 Diamond Head Drive
Ooltewah TN 37363
423-344-8991
Vice President:
Lisa Joyce Cooke
4817 Lake Haven Drive
Chattanooga TN 37416
423-309-6204
Treasurer:
Geraldine Scruggs
3005 Fox Drive
Chattanooga TN 37404
423-622-1532
423-718-6999
Archivist/Historian:
Lisa Parker
9219 Pleasant Lane
Ooltewah TN 37363
423-521-8250
Nominations Chair:
Faye Hitchcock
1619 Rustic Homes Road
Signal Mountain TN 37377
423-886-4389
Nominations:
Belinda Daniel
4304 Shelbourne Drive
Chattanooga TN 37416
423-894-7565
Spiritual Growth:
Becky Hall
9217 Magic Mountain Drive
Chattanooga TN 37421
423-400-4455
Social Action:
Ella Howard
3865 Fiery Gizzard Road
South Pittsburg TN 37380
423-837-6741
Membership Nurture &
Outreach:
Brittany Eastridge
3917 S. Mission Oaks Dr.
Chattanooga TN 37412
423-605-1119
Education & Interpretation:
Lisa Parker
9219 Pleasant Lane
Ooltewah TN 37363
423-521-250
Nominations:
Mary Beth Igou
189 John Thompson Rd.
Flintstone GA 30725
423-240-4548
District Superintendent:
Rev. Brenda Carroll
4315 Brainerd Road
Chattanooga TN 37411
423-629-0333
Page 11
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2017 District Officers
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President:
Barbara Graham
2098 Igou Crossing Drive
Chattanooga TN 37421
423-894-5647 or
423-364-3057
Secretary:
Flora Grindstaff
5470 Hwy 2
Epworth GA 30541
706-632-5979
Communication Coor.:
Kathy Farner
260 25th St. NE #1603
Cleveland TN 37311
423-464-5439
Program Resources Sec.:
Cindi Mishtal
1001 Valley Drive
Athens TN 37303
423-462-4924
Nominations:
Sharon Franklin
795 Dockery Lane SE
Cleveland TN 37323
423-476-3517 or
423-284-1128
Nominations:
Diana Nevans
124 Peble Drive
Dayton TN 37321
423-775-0861
Vice President:
Gussie Ridgeway
2710 Bryant Drive SW
Cleveland TN 37311
423-472-0582 or
423-544-8150
Treasurer:
Evelyn Brunson
305 Covenant Drive
Cleveland TN 37323
423-473-8694
Archivist/Historian:
Maggie Hoffman
971 County Rd. 550
Englewood TN 37329
423-887-5463 or
423-507-7715
Nominations Chair:
Donna Tisdale
3631 Woodcrest Circle NW
Cleveland TN 37312
423-476-5845
Nominations:
Karen Wood
5239 Hunters Cove NW
Cleveland TN 37312
423-472-9982 or
423-432-4530
Spiritual Growth:
Janie Goins
110 County Road 574
Englewood TN 37329
423-920-8612
Social Action: Gail Seals
4605 Ridgeview Ave NW
Cleveland TN 37312
423-614-7891
Membership Nurture &
Outreach: Susan Maddux
953 Piney Point Road
Spring City TN 37381
423-365-5535
Education & Interpretation:
Rebecca Penney
108 County Road 7030
Athens TN 37303
423-745-4033
District Superintendent
Rev. Hugh Kilgore
P O Box 3382
Cleveland TN 37320
423-476-8221
2017 District Officers
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President:
Kathryn Wilhoit
1161 Willow Springs Drive
Johnson City TN 37604
423-534-3000
kathrynwilhoit
@embarqmail.com
Secretary:
Valerie Moore
802 Cambridgeshire Court
Johnson City TN 37615
423-282-8870
Communication Coor.:
Valerie Moore
802 Cambridgeshire Court
Johnson City TN 37615
423-282-8870
Program Resources Sec.:
Lizanne M. Elliott
238 Sunny Slopes Drive
Jonesborough TN 37659
423-929-8279
Nominations Chair:
Nyoka Holder
130 Beryl Blevins Road
Elizabethton TN 37643
423-543-2509
Vice President:
Joanne Peters
803 Lacy Street
Johnson City TN 37604
423-928-5806
Treasurer:
Lois Ann Cox
PO Box 385
Bluff City TN 37618
423-538-7669
Archivist/Historian:
Nancy Stevenson
814 University Parkway
Johnson City TN 37601
423-928-5488
Nominations:
Bobbie Carder
107 Mulberry Lane
Jonesborough TN 37659
423-753-6475
Nominations:
Jane Anderson
1009 Crocus Street
Johnson City TN 37601
423-282-8450
Spiritual Growth:
Heather Vaughn
1617 Old State Route 34
Telford TN 37690
423-773-7287
Social Action:
Mavis Onks
450 Mountain Light lane
Unicoi TN 37692
423-342-4806
Membership Nurture &
Outreach:
Judith Robertson
1136 E. Main Street
Jonesborough TN 37659
423-753-4983
Education & Interpretation:
JoAnn Painter
132 Bill Mauk Road
Chuckey TN 37641
423-257-5665
District Superintendent:
Rev. Walter Weikel
2615 S Roan Street
Suite 106
Johnson City TN 37601
423-926-7533
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2017 District Officers
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President:
Ann Gross
166 Ellis Road
Blountville TN 37617
423-323-8346 or
423-341-2147
Secretary:
Dianne Anderson
5317 Foxfire Drive
Kingsport TN 37664
423-212-0125
Communication Coor.:
Ada McConnell
423 Fall Creek Road
Blountville TN 37617
423-782-8143
Program Resources Sec.:
Sandra Eaton
1850 Island Road
Blountville TN 37617
423-323-1712
Nominations:
Betty Martino
320 Hamilton Place
Kingsport TN 37663
423-239-6972
Nominations:
Jacquie Dishner
422 Highway 75
Blountville TN 37617
423-323-8085
Vice President:
Penny McClellan
5626 Upper Possum Creek Rd.
276-386-3784
Treasurer:
Sharlene Spaulding
2991 Highway 11-W
Surgoinsville TN 37873
423-967-7010
Archivist/Historian:
Jean Shetterly
1105 Radcliffe Avenue
Kingsport TN 37664
423-246-2044
Nominations Chair:
Marie Willis
104 Sylvan Drive
Kingsport TN 37663
423-239-6573
Nominations:
Velma Vicars
2744 Circle View Drive
Kingsport TN 37664
423-245-8808
District Superintendent:
Rev. Lauri Jo Cranford
PO Box 894
Kingsport TN 37662
423-224-1534
Spiritual Growth:
Brenda Johnson
479 New Summerville Rd
Kingsport TN 37663
423-737-7351
Social Action:
Jackie Roop
4890 Highway 126
Blountville TN 37617
423-323-8064
Membership Nurture &
Outreach:
Charlsie Boragine
302 Ridgewood Drive
Rogersville TN 37857
423-272-3578
Education & Interpretation:
Joyce Eberhart
732 Woodgreen Lane
Kingsport TN 37660
423-245-5410
Nominations:
Ann Reuschel
322 Race Track Rd.
Rogersville TN 37857
423-272-7681
Page 15
2017 District Officers
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President:
Pat Bellingrath
801 Bluff Drive
Knoxville TN 37919
865-591-6274
Secretary:
Verna McLain
4125 Woodlawn Pike B 4
Knoxville TN 37920
865-659-0612
Communication Coor.:
Marci Villanueva
7451 Earl Gray Way
Corryton TN 37721
705-508-6527
Co-Program Resources
Sec.:
Jackie Hill
8703 Terri Circle
Knoxville TN 37923
865-693-6853
Co-Program Resources
Sec.:
Sharon Grigsby
5303 Circle Road
Corryton TN 37721
895-933-7802
Nominations:
Pat Collier
7924 Eldin Way
Powell TN 37849
865-947-7832
Vice President :
Danielle Meyers
384 Strader Road
Powell TN 37849
865-945-2536
Treasurer:
Nanette Rouse
3301 Wilderness Road
Knoxville TN 37917
865-258-9382
n.rouse@
pembertontrucklines.com
Archivist/Historian:
Marie Perelman
5116 Briarcliff Road
Knoxville TN 37918
865-688-7728
Nominations Chair:
Wanda Ledford
6705 Greer Road
Knoxville TN 37918
865-247-6618
Nominations:
Katherine Petko
510 Round Table Way
Apt 203
Knoxville TN 37919
865-659-3802
Nominations:
Kendall Keller
1225 Woodsboro Rd.
Knoxville TN 37922
865-919-3713
Nominations:
Sue Clapp
6704 Circle Road
Corryton TN 37721
865-687-2978
Spiritual Growth:
Shirley Napier
2615 Delrose Drive
Knoxville TN 37914
865-525-1707
Social Action—Co Chair:
Krystal Gourley
5273 Brig Lane
Knoxville TN 37914
865-985-8812
Krystal.Gourley
@hotmail.com
Social Action—Co Chair:
Mary Brockett
805 Tully Road
Knoxville TN 37919
865-691-2658
Membership Nurture &
Outreach:
Glenna Hutchison
9611 Washington Pike
Corryton TN 37721
865-688-5756
Education & Interpretation:
Ruby Coffman-Jones
8504 Cambridge Woods Lane
Knoxville TN 37923
865-690-1701
District Superintendent:
Rev. Nathan Malone
P. O. Box 6689
Knoxville TN 37914
865-470-7005
Page 16
2017 District Officers
M
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President:
Susan Daffron
2618 Brantley Park Blvd.
Maryville TN 37804
865-216-8421
Secretary:
Kim Henry
P. O. Box 5061
Maryville TN 37802
865-789-3793
Communication Coor.:
Kim Hill
1504 Aberdeen Drive
Alcoa TN 37701
865-804-2585
Program Resources Sec.:
Randa Miner
1046 Topside Drive
Sevierville TN 37862
865-661-6498
Nominations:
Linda Fogg
1283 Smithwood Rd
Apt 306
Sevierville TN 37862
865-365-1139
cathleenpietrzak
@yahoo.com
Vice President:
Margaret Denney
6933 Riverwood Drive
Knoxville TN 37920
865-573-6806
margaretdenney
@bellsouth.net
Treasurer:
Heather Fugatt
PO Box 503
Alcoa TN 37701
865-621-6650
Archivist/Historian:
Nell Douglas
PO Box 198
Gatlinburg TN 37738
865-436-9109
Nominations Co-Chair:
Imogene Puckett
P O Box 181
Loudon TN 37774
865-458-4734
Nominations Co-Chair:
Elizabeth Gimblett
612 Mulbery Street
Loudon TN 37774
865-408-0732
District Superintendent:
Rev. Charles Maynard
PO Box 905
Alcoa TN 37701
865-982-1427
Spiritual Growth:
Mary Kay Hamlin
4420 Edgewood Drive
Louisville TN 37777
865-233-3359
Social Action:
Leslie Milligan
2249 Carpenters Grade Road
Maryville TN 37803
865-254-0507
Membership Nurture &
Outreach:
Barbara Penland
160 Magill Street
Madisonville TN 37354
423-442-2239
Education & Interpretation:
Laurie McNeece
617 College St. N.
Madisonville TN 37354
423-420-1054
Nominations:
Kathy Swartz
205 West Vinegar Valley Rd
Friendsville TN 37737
865-995-9078
kathyswartz205
@bellsouth.net
Page 17
2017 District Officers
M
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T
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N
President:
Margaret Forby
118 Skyview Drive
Greeneville TN 37745
423-620-2680
Secretary:
Connie Click
230 Mt. Pleasant Circle
Greeneville TN 37743
423-639-0608 or
423-470-4201
Communication Coor.:
Lisa Grooms
1613 Royal Drive
Morristown TN 37813
423-258-4367
Program Resources Sec.:
Erica Bramhall
PO Box 214
Bybee TN 37713
423-721-7133
Nominations:
Judy Robertson
1067 Crest Drive
Jefferson City TN 37760
803-292-3464
Nominations:
Lynn Crooke
265 Brentwood Dr
Morristown TN 37814
423-839-6730
Nominations:
Tina Jones
470 Harold Cemetery Rd
Greeneville TN 37745
423-636-1947
mtjones94
@embarqmail.com
Vice President :
Mary Conduff
1303 Kenny Drive
Greeneville TN 37745
423-638-4827 or
423-502-7341
Treasurer:
Judy Raper
PO Box 72
New Market TN 37820
865-397-7757 or
865-368-6432
Archivist/Historian
Laura (Jeannie) Blair
217 Mountain View Street
Newport TN 37821
423-623-1203 or
423-415-9741
Nominations Chair:
Ruth Slover
2793 Conrad Drive
Morristown TN 37814
423-586-1928 or
423-748-1042
Nominations:
Debbie Hommel
1498 Grandeur Avenue
Parrottsville TN 37843
865-322-3085
hommeld
@mail.cocke.k12.tn.us
Nominations:
Lucille DeGraw
3240 Boatman Mountain Rd
Morristown TN 37814
423-318-8878
Spiritual Growth:
Kathy Myers
405 Main Street
Mosheim TN 37818
423-422-7089 or
423-552-6850
Social Action:
Kimberly Davis
120 Easy Street
Bulls Gap TN 37711
423-231-1020
Membership Nurture &
Outreach:
Vickie Moore
1024 Haggis Way
Parrottsville TN 37843
423-237-5063
Education & Interpretation:
Mechelle Robinson
303 Buckingham Dr.
Newport TN 37821
423-237-6445 or
865-322-1330
Young Women Rep:
MeKensee Robinson
303 Buckingham Drive
Newport TN 37821
865-210-7321
District Superintendent:
Rev. Tom Ballard
P. O. Box 1592
Morristown TN 37816
423-586-2942
Page 18
2017 District Officers
O
A
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President:
Lisa E. Black
535 Old Emory Road
Clinton TN 37716
423-612-7601 or
865-264-4781
Secretary:
Sandy Dunsmore
5001 Cardwell Chapel Rd.
Lenoir City TN 37771
865-271-7426
Communication Coor.:
Karla Kurtz
P O Box 1040
Norris TN 37828
423-618-8225
Program Resources Sec.:
Barbara Williams
165 Old Farm Road
Lenoir City TN 37771
865-988-6941
Nominations:
Nancy Owens
1177 Winding Way Drive
Knoxville TN 37923
865-755-4635
Nominations:
Kathy Wilson
161B Robertsville Rd.
Oak Ridge TN 37830
865-482-9442
Vice President:
Cathy Turner
227 Hood Drive
Kingston TN 37763
865-316-7116 or
478-230-0795
Treasurer:
Cecilia Henderson
1125 Brushy Valley Road
Heiskell TN 37754
865-585-5450
Nominations Chair:
Becky Bishop
314 Big Tree Drive
Farragut TN 37934
865-591-4048
Nominations:
Geraldine "Geri" Johnston
2722 Stubbs Bluff Road
Knoxville TN 37932
865-691-2676
Nominations:
Susan Price
7021 Wright Road
Knoxville TN 37931
865-947-0275 or
865-898-5537
District Superintendent:
Rev. Adam McKee
183 Lafayette Drive
Oak Ridge TN 37830
865-482-3209
Membership Nurture &
Outreach:
Donna Mosby
106 Haven Hill Lane
Oak Ridge TN 37830
865-482-4193 or
865-919-5866
Spiritual Growth:
Candy McGlasson
102 Culver Road
Oak Ridge TN 37830
865-482-2094 or
865-216-5309
Social Action:
Elaine Crowder
1541 Russell Lane
Lenoir City TN 37772
865-986-9443 or
909-267-5405
POSITIONS NOT FILLED AT
TIME OF PRINTING
Education & Interpretation
Archivist/Historian
Page 19
2017 District Officers
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L
President:
Sabrina Johnson
312 Horsley Drive
Pearisburg VA 24134
540-921-0369 or
540-521-9839
smjohnson1
@carilionclinic.org
Communication Coor.:
April Hess
P O Box 2163
Cedar Bluff VA 24609
276-963-4997
Program Resources Sec.:
Rita Palmer
408 Oak Lane
Pearisburg VA 24134
540-921-2151
Nominations:
Carrie Pauley
2740 Main Street
Bland VA 24315
276-688-4465
Nominations:
Margaret Sumpter
P.O. Box 285
Pearisburg VA 24134
540-921-1042
Vice President:
Shelby Jean Davidson
514 Orange Street
Tazewell VA 24651
276-979-0017 or
540-818-5616
Treasurer:
Brenda Stump
197 Striper Drive
Pounding Mill VA 24637
276-988-6438
Archivist/Historian:
Kathleen Stowers
221 Camp Joy Road
Bluefield VA 24605
276-326-1842
Nominations Chair:
Jane Johnson
36817 Gov. G.C. Peery Hwy.
Bluefield VA 24605
276-322-5154
Nominations:
Betty Eads
115 Easley Street
Pearisburg VA 24134
540-921-2325
District Superintendent:
Rev. J. David Tabor
P O Box 674
Tazewell VA 24651
276-988-4891
Spiritual Growth:
Phyllis Thompson
210 Caudill Street
Pearisburg VA 24134
540-921-2738
Social Action:
Elaine Catron
325 Ridge Crest Street
Bluefield VA 24605
276-322-4928
Membership Nurture &
Outreach:
Wilma Harman
7126 Baptist Valley Road
North Tazewell VA 24651
276-988-2110
Education & Interpretation:
Jean Davidson
9323 N Scenic Hwy
Rocky Gap VA 24366
276-928-1632
Nominations:
Kathleen Stowers
221 Camp Joy Road
Bluefield VA 24605
276-326-1842
POSITION NOT FILLED AT
TIME OF PRINTING
Secretary
Page 20
2017 District Officers
W
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V
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E
President:
Linda Burnette
1832 Hebron Road
Galax VA 24333
276-233-2728
Secretary:
Norma Haynes
827 Fries Road
Galax VA 24333
276-233-5389
nreehaynes
@embarqmail.com
Communication Coor.:
Wanda Swinson-Hash
483 Comers Rock Road
Elk Creek VA 24326
276-766-6688 or
276-655-4112
Program Resources Sec.:
Vicky Goad
3700 Morehead Lane
Pulaski VA 24301
540-980-2054
Nominations:
Shirley Gordon
P.O. Box 725
Independence VA 24348
276-773-3319
Nominations:
Janet Johnson
32 First Street, SW
Pulaski VA 24301
540-320-4293
Vice President:
Judy Farmer
209 N. Hampton Street
Fries VA 24330
276-744-2774
Treasurer:
Janet Jonas
634 Prospect Ave.
Pulaski VA 24301
540-267-4999
Archivist/Historian:
Evelyn Aust
1430 English Forest Road
Pulaski VA 24301
540-980-6302
Nominations Chair:
Peggy Chappell
307 W. Center Street
Galax VA 24333
276-233-0809
Nominations:
Frances Hudson
114 Virginia Avenue
Max Meadows VA 24360
276-637-3296
Nominations:
Nancy Spicer
4350 Water Plant Rd.
Hillsville VA 24343
276-728-4467
Spiritual Growth:
Cindy Viers
PO Box 233
Dublin VA 24084
540-674-9484
Social Action:
Debbie Hill
38 Cherry Blossom Lane
Galax VA 24333
276-236-2565
Membership Nurture &
Outreach:
Vivian D. McBride
P. O. Box 1056
Hillsville VA 24343
276-728-2212 or
276-733-5368
Education & Interpretation:
Debbie Akers
890 Fisher Road
Wytheville VA 24382
276-613-6581
Nominations:
Mildred Stafford
205 Shenandoah Lane
Wytheville VA 24382
276-228-3995
District Superintendent:
Rev. Kim Goddard
P. O. Box 925
Wytheville VA 24382
276-228-4922
Page 21
PROCEDURAL POLICIES HOLSTON CONFERENCE UNITED METHODIST WOMEN
ARTICLE III – LEADERSHIP
(SEE 2017-2020 UMW HANDBOOK, PAGES 133-135, CONSTITUTION AND BYLAWS)
DUTIES OF HOLSTON CONFERENCE ELECTED AND APPOINTED LEADERS
SECTION 1. THE PRESIDENT SHALL:
a. be a member of the United Methodist Church.
b. preside at all meetings of the organization.
c. Sign, with the Secretary, the expense vouchers, minutes of the Executive Committee and all rec-
ommendations to other
organizations.
d. issue all invitations to persons as program guests residing outside the geographical bounds of the
Conference.
e. send to the Secretary a suggested “call letter” and agenda for the Executive Committee meetings
at least thirty (30) days before scheduled meetings.
f. attend all meetings of the Conference as outlined by the Book of Discipline and Bylaws of the
Conference:
1. serve as a member of the Annual Conference.
2. serve as a member of the Committee on Nominations of Annual Conference.
3. serve as a member of the Annual Conference Planning Committee.
4. serve as a member of the Board of Lay Ministry.
5. serve as a member of the Conference Committee on Church and Community Workers.
6. serve as a member of the Conference Connectional Table.
g. be sure all policies are kept and programming of the Conference is completed.
h. serve as Chair of the Committee on Racial Justice Policy.
i. encourage Districts, with the Executive Committee, to promote Mission Action Units and incorporate
elements of Mission Action into the ongoing program of the conference.
j. serve as contact person for District Presidents, provide resources and conduct training for them at
least annually.
k. appoint a proof-reading committee to review all publications of the Conference.
SECTION 2. THE VICE-PRESIDENT SHALL:
a. serve as chair of the Program Committee.
b. serve as contact person for District Vice-Presidents, provide resources, and conduct training for
them at least annually.
c. carry coordination responsibilities for ecumenical relations in the Conference, including interpreting
and promoting World Federation of Methodist Women & Church Women United, and encouraging
attendance at their meetings and events.
d. perform the duties of the President in her absence.
e. see that the date and place of the Annual Meeting are set as instructed by the Program Committee.
f. issue invitations to program participants at Annual Meeting for those persons living within the
bounds of the Conference
unless she requests the President to do so.
g. provide information for the Annual Meeting brochure and The Holstonian to the Communications
Coordinator prior to the publication deadlines.
h. prepare and print event program which is to be used during the Annual Meeting.
SECTION 3. THE SECRETARY SHALL:
a. keep accurate minutes of all meetings of the Conference organization including its Executive
Committee, Administrative Committee, Program Committee, Policy Committee, and the business
portion of the Annual Meeting.
b. sign, with the President, all orders on the treasury and all official and legal papers.
c. assist the Communications Coordinator in compiling the directory to be distributed by the February
Executive Committee meeting.
d. keep an accurate roll of the elected leaders of the Districts.
e. send next year’s calendar of events to the Conference office by April 1 of the preceding year.
f. send the call letter, schedule of committee meetings, and agenda to the Executive Committee and
others as directed by the President.
g. send the first draft of minutes to the President within fifteen (15) days and the final draft to
members within thirty (30) days after meetings.
h. send minutes of the Executive Committee to the outgoing Executive Committee members for a
period of one (1) year.
i. notify all organizations in which the Conference maintains relationships when changes of leadership
occur.
j. serve as contact person for District Secretaries, provide resources and conduct training for them at
least annually.
k. select Conference Executive Committee roommates for all meetings except Mission u and the Sisters
in Service Retreat.
SECTION 4. THE TREASURER SHALL:
a. arrange lodging facilities and meeting rooms for all meetings of the Conference Executive
Committee.
b. order Conference Program calendars from the Conference office for the Executive Committee and
District Presidents and arrange their distribution.
c. give a quarterly written financial report to the Executive Committee.
d. have a financial report of Annual Meeting, Spiritual Enrichment Experience, Sisters in Service
Retreat, Social Action Event, and Mission u to present to the Program Committee at the meeting
following the events.
e. send registrations and roommate requests for the Regional Mission u for the Dean, Assistant Dean,
and study leaders of the Conference Mission u.
f. send registrations for the Quadrennial Meeting for the three (3) Conference delegates, National
UMW nominees, and any guests that the Conference may invite, and consult with delegates and
guests concerning roommates.
g. serve as contact person for District Treasurers, provide resources and conduct training for them at
least annually.
h. pay annual renewal fee for the organization’s non-profit bulk mail permit number 87 at the Jefferson
City, TN Post Office, contacting the post office if necessary to determine the amount and deadline.
SECTION 5. MISSION COORDINATORS
Each Mission Coordinator will:
a. assume responsibility for personal preparation related to their area of mission emphasis through
study and training opportunities.
Page 22
Duties of Elected & Appointed Leaders Continued
b. Promote and utilize the reading program, response, and New World Outlook magazines, the
Prayer Calendar, the Program Book, and other print or audiovisual resources from the National
UMW.
c. help the membership gain a clear understanding of the work of United Methodist Women which
has become an entity of its own.
d. develop a budget for the programmatic needs of their mission area.
e. Serve as contact person for District counterparts, provide resources and conduct training for them
at least annually.
THE MISSION COORDINATOR FOR SPIRITUAL GROWTH SHALL:
a. be responsible for coordinating policies of the Spiritual Enrichment Experience.
b. confirm the date and place of the Spiritual Enrichment Experience.
c. invite program guests living within the Conference for Spiritual Enrichment Experience.
d. provide information for the Spiritual Enrichment Brochure and The Holstonian to Communications
Coordinator prior to publication deadlines.
e. prepare and print the Event Program which is to be used during the Spiritual Enrichment
Experience Event.
f. receive all Joys and Concerns from members and email same to the Conference Mission Team.
g. designate or draw for prayer partners.
h. arrange a birthday listing of the members of the Conference Mission Team and give to each
member.
i. keep a permanent record of deceased members.
j. serve as contact person for District counterparts, provide resources and conduct training for them
at least annually.
THE MISSION COORDINATOR FOR EDUCATION AND INTERPRETATION SHALL:
a. promote, with the Executive Committee, the Conference Mission Action program and receive
reports from the Districts regarding local units that meet the criteria for being a Mission Action
unit.
b. inform the Conference Mission Team about illnesses or deaths of any Holston missionary.
c. send birthday greetings to each person in full time mission for Holston Conference.
d. serve as a member of the Conference Work Area on Missions and serve on the Appalachian
Ministries Network.
e. serve as contact person for District counterparts, provide resources and conduct training for them
at least annually.
THE MISSION COORDINATOR FOR SOCIAL ACTION SHALL:
a. serve as Chair of the annual Social Action Workshop.
b. promote the study and implementation of the Charter for Racial Justice Policies.
c. keep the Mission Team informed of United Methodist Women’s policy of inclusiveness.
d. serve as a member of the Conference Outreach Advocacy Ministry Team.
e. serve as contact person for District counterparts, provide resources and conduct training for them
at least annually.
f. prepare and print the Event Program which is to be used during the Social Action Workshop.
g. provide information for the Social Action Workshop brochure and The Holstonian to the
Communications Coordinator prior to publication deadlines.
Page 23
Duties of Elected & Appointed Leaders Continued
THE MISSION COORDINATOR FOR MEMBERSHIP NURTURE AND OUTREACH SHALL:
a. keep the members of the Conference Mission Team informed of membership statistics.
b. promote United Methodist Women’s Day at each local church to be observed on a Sunday selected
by the local unit in cooperation with local pastor.
c. work with District counterparts to organize new district and local units.
d. serve as Chair of the Sisters in Service Retreat Committee.
e. provide information for the Sisters in Service Retreat brochure and The Holstonian to the
Communications Coordinator prior to the publication deadlines.
f. serve as contact person for District counterparts, provide resources and conduct training for them
at least annually.
g. prepare and print the Event Program which is to be used during the Sisters in Service Retreat.
SECTION 6. THE SECRETARY OF PROGRAM RESOURCES SHALL:
a. notify the Mission Resource Center immediately of any changes in her address or that of her
District counterparts and names of newly elected Conference officers.
b. promote the Reading Program and receive reports from Districts regarding their participation in
the Reading Program.
c. order materials from the Mission Resource Center needed by Conference officers for Officer
Training and other Conference-related obligations they may have.
d. use previous statistics and records in ordering resources for a Conference event. Place orders six
(6) weeks in advance, if possible. Make arrangements for them to be delivered to someone at
the location of the event.
e. select a room that is accessible and can be locked for the Program Resource Room at Conference
events. Make arrangements for adequate table space and other necessary equipment.
f. have schedule for Program Resource Room printed in the Program Book, if possible, and post
schedule near entrance to the room.
g. follow the United Methodist Women Organization policy adopted December 1942, which states
there is to be a display and sale of literature at every official gathering of the women’s
organization. Only Mission Resource Center literature can be displayed and sold at meetings
sponsored by United Methodist Women with exception of SERRV items. (Adopted June 1956 and
reaffirmed June 1987. ) Any exception to this rule shall be reviewed and approved by the Policy
Committee.
h. discard free materials supplied by the Mission Resource Center when revised editions have been
made available and schedule helpers for Program Resource Room for Conference events. These
should be District counterparts.
i. serve as contact person for District Secretaries of Program Resources, provide resources and
conduct training at least annually.
SECTION 7. THE CHAIR OF COMMITTEE ON NOMINATIONS SHALL:
a. make arrangements in early January for Committee meeting room, lunch and method of caring
for expenses.
b. present a written report of committee work at each Executive Committee meeting.
c. make available the slate of nominees including profile and picture by July Executive Committee
meeting to the Communications Coordinator for The Holstonian and to the Vice–President for
inclusion in the program book for Annual Meeting.
d. serve as contact person for District Chairs on Nominations, provide resources and conduct training
for them at least annually.
e. Ask for email address, biography, photograph, home address and phone number for newly elected
and appointed leaders by May 30 of each year.
Duties of Elected & Appointed Leaders Continued
Page 24
SECTION 8. THE COMMUNICATIONS COORDINATOR SHALL:
a. serve as editor of The Holstonian, the official newsletter of Holston Conference United Methodist
Women.
b. in consultation with the President, be responsible for writing, editing and distributing all official
news of Holston Conference UMW.
c. be responsible for designing the publication format, compiling information, printing, and mailing
of The Holstonian as well as introductory event brochures to include: the Sisters in Service
Retreat, the Spiritual Enrichment Experience, Mission u, the Social Action Workshop and the
Annual Meeting.
d. develop and maintain a current database of Conference and District Officers to include
Nominations Committee, local unit Presidents, Clergy, Subscribers, Alumnae, the Bishop and
others who are to receive UMW publications on a regular basis.
e. send annual subscription notices to all The Holstonian subscribers who may have missed their
annual renewal date.
f. maintain the organization’s non-profit bulk mail permit number 87 issued at the Jefferson City,
TN Post Office by mailing all event brochures and all issues of The Holstonian newsletter through
the Jefferson City, TN Post Office. The first line of the return address on all mailings must always
be ‘United Methodist Women’ followed on the second line by ‘of the Holston
Conference’. The name and address of the current Communications Coordinator may
follow on succeeding lines.
g. Serve as contact person for District Communications Coordinators, provide resources and conduct
training at least annually.
h. Compile and print the directory to be distributed by the February Executive Committee meeting,
and work with the Secretary on the distribution list and policy changes.
i. The newly-elected Communications Coordinator shall be responsible for notifying the
Bulk Mail Technician at the Jefferson City, TN, Post Office of any change of officers
listed as contacts on Permit 87.
SECTION 9. APPOINTED LEADER – THE ARCHIVIST/HISTORIAN SHALL:
a. be appointed by the Conference President to a term of two (2) years beginning January 1 of the
first quadrennial year.
b. arrange with the Holston Conference Archivist to store archival materials at the Conference
Archives at Emory and Henry College, Emory, VA.
c. work closely with the Conference President and Executive Committee to secure current materials.
d. be a voting member of the Conference Executive Committee.
e. perform other duties as listed in the Guidelines for Archivist/Historian.
f. serve as the contact person for District Archivists, provide resources and conduct a training
session once every two (2) years.
g. obtain an appropriate picture of the President at the conclusion of her term of office and place it
in the provided book in the Conference archives.
h. obtain two copies of all brochures and programs for conference events; approved minutes of the
Executive Committee and business session of the Annual Meeting; year-end Financial Report and
Audit; any awards received; newspaper items; a few pictures of mission trips with write-up.
SECTION 10. APPOINTED LEADER – THE WEBMASTER SHALL:
a. be appointed by the Conference President and approved by the Executive Committee with no
time limit of service.
Page 25
Duties of Elected & Appointed Leaders Continued
b. have a working knowledge of the computer and experience in building and working with websites.
c. have some knowledge of graphic design and its implementation.
d. work as a team member managing multiple priorities, having strong problem-solving and critical
thinking skills, be able to communicate well, and most importantly, have strong knowledge and
understanding of the internet, computer software, search engines, web servers and related
applications.
e. review web content periodically to insure it is always relevant, and that all areas of the site
function properly.
f. correct/debug issues that arise with the performance of the website.
g. stay abreast of current information by attending major conference committee meetings
(EXECUTIVE COMMITTEE, SIS, SEE, MISSION u, SOCIAL ACTION AND ANNUAL MEETING) with
expenses reimbursed as described for UMW officers within this directory.
SECTION 11. APPOINTED LEADER – THE ASSISTANT TREASURER SHALL:
a. be appointed by the Conference President and Conference Treasurer to serve for a
period of two (2) years beginning in the January following an October appointment.
b. be in charge of registration for the Sisters in Service Retreat, Spiritual Enrichment
Experience, Mission u, Social Action Workshop and the Annual Meeting, be a member
of the Sisters In Service Retreat, Spiritual Enrichment Experience, Social Action
Workshop, Program and Executive Committees with vote. Perform duties as listed in
the Guidelines for the Assistant Treasurer.
c. change roommates at each meeting so that each officer rooms with a different person.
d. make room reservations for the Executive Committee members, nominees, program
guests, and District Presidents and Treasurers (if they so desire) for Annual Meeting.
All other district officers make their own reservations and submit an expense form to
the Conference Treasurer.
e. make room reservations for Conference officers, program guests, and District
Presidents (if they so desire) at the Spiritual Enrichment Experience.
SECTION 12. APPOINTED LEADER(S) – THE LANGUAGE COORDINATOR(S) SHALL:
a. be appointed by the Conference President and approved by the Conference Executive team.
b. it is recommended that the appointment for Language Coordinators be appointed for a two (2)
year term, and be eligible for reappointment at least two (2) years or longer.
c. the person appointed to the position of Language Coordinator must be:
1. a member of the United Methodist Women Organization or must be willing to become a
member and learn the many concepts of the UMW Organization.
2. able to travel within the conference and to events organized by the National UMW.
3. competent in the English language, as well as the language of the group with which she
will be working.
4. able to work and relate with members of the Conference Executive Team.
d. the Language Coordinator, with the help and support of the United Methodist Conference Execu-
tive Team shall:
1. establish and nurture relationships with women within the Conference whose language is
other than English.
2. develop programs and budget to reach out and nurture women whose language is other
than English.
3. attend Conference Executive Team meetings and Conference Events.
4. attend National UMW Training Sessions “Voices” for Language Coordinators. Page 26
Duties of Elected & Appointed Leaders Continued
5. make recommendations to Conference Executive Team regarding education and leadership
development needs of women in assigned language group; such as officer training and
orientation.
6. relate to National UMW through the Office of the Executive Secretary for Language
Ministries.
SECTION 13. ABSENCES FROM MEETINGS
Elected and appointed Conference leaders (Executive Committee, Nominations Committee
members, and District Presidents) are expected to attend both Executive and committee
meetings. If unable to attend, the Conference President or the Committee Chair shall be
notified. Two (2) consecutive absences without a valid reason shall result in possible
replacement.
ARTICLE III – COMMITTEE MEMBERSHIP
MEMBERSHIP ON STANDING COMMITTEES SHALL BE REVIEWED AND NAMED EACH YEAR
AT THE OCTOBER MEETING OF THE POLICY COMMITTEE.
SECTION 1.
The Program Committee shall be composed of the Conference-elected officers, the Annual Meeting
Co-Chair, District Presidents of those Districts who have responsibilities at Annual Meeting, Assistant
Treasurer, Chair of Sisters in Service Retreat, Chair of Spiritual Enrichment Event, the Dean
and Assistant Dean of Mission u, and Chair of Social Action Event. The Vice-President will serve as
Chair of the Program Committee and Annual Meeting.
SECTION 2.
The committee on Finance shall be composed of the Treasurer as Chair, the President, Vice-President,
Secretary, the four (4) Mission Coordinators, the Secretary of Program Resources, the
Communications Coordinator and District Treasurers.
SECTION 3.
The Committee for Membership Nurture and Outreach shall be composed of the Mission Coordinator
on Membership Nurture and Outreach as Chair, the President, Vice-President, Secretary, the Mission
Coordinator for Education and Interpretation, Chair of the Committee on Nominations,
Communications Coordinator and District Coordinators for Membership Nurture and Outreach.
SECTION 4.
The Committee on Nominations shall be composed of seven (7) persons, six (6) District
representatives and a Chair. These Districts shall be paired for representation: Abingdon and Big
Stone Gap, Chattanooga and Cleveland, Johnson City and Kingsport, Knoxville and Morristown,
Maryville and Oak Ridge, Tazewell and Wytheville. In selecting nominees, the Committee will not be
strictly limited by district, but it is urged to be geographically inclusive. The Committee shall consist
of four (4) rotating classes with each person serving a four (4) year term.
SECTION 5.
The Administrative Committee shall be composed of five (5) members; the President as Chair,
Vice-President, Secretary, Treasurer and one (1) other Conference officer named each year at the
October Policy Committee meeting.
Page 27
Duties of Elected & Appointed Leaders Continued and Committee Membership
SECTION 6.
The Committee on Policy shall be composed of the President as Chair, Vice-President, Secretary,
Treasurer, Chair of the Committee on Nominations, and a representative of the District Presidents.
The Committee shall formulate and recommend to the Conference for action, policies on subjects
referred to it by the Conference and Committees of the Conference. The Committee may also initiate
and recommend to the Conference as a whole, for formulation where no formulation has been
previously made. The Committee may recommend for action by the Conference, changes in existing
policies that affect the work of the Conference as a whole. The Committee may act in an advisory
capacity on questions of procedure for the Conference or its component parts without the official
action or report until a policy on said procedure has been determined and voted.
SECTION 7.
The Committee on Communications shall be composed of the Conference Communications
Coordinator as Chair, the President, Vice-President, Secretary, Treasurer, the Webmaster and two (2)
District Presidents.
SECTION 8.
The Mission u Committee shall be composed of the Dean as Chair, the Assistant Dean, the President,
Vice-President, Treasurer, Secretary of Program Resources, Communications Coordinator, the
Representative to the Mission u planning Team, the four (4) Mission Coordinators, three (3) District
Presidents and the Assistant Treasurer.
SECTION 9.
The Committee on the Spiritual Enrichment Experience shall be composed of the Mission Coordinator
of Spiritual Growth as Chair, the event Co-Chair, President, Vice-President, Treasurer, Secretary of
Program Resources, the Communications Coordinator, the Assistant Treasurer, a District Coordinator
of Spiritual Growth (to be selected by the Committee), and three (3) District Presidents. The
committee shall report to the Committee on Program.
SECTION 10.
The Committee on the Charter for Racial Justice Policies shall be racially inclusive. Members shall be
the President as Chair, the Coordinator for Social Action, Chair of Committee on
Nominations along with a maximum of two (2) members to be appointed by the
President. The other members will be the twelve (12) District Presidents in order to insure
inclusiveness and/or special expertise in the skills necessary to implement the Charter.
SECTION 11.
The Committee on Sisters in Service Retreat shall be composed of the Mission Coordinator for
Membership Nurture and Outreach as Chair, the event Co-Chair, the President, Vice-President,
Secretary of Program Resources, Mission Coordinator for Spiritual Growth, the Treasurer, the
Communications Coordinator, the Assistant Treasurer, three (3) District Presidents (as selected by
the Policy Committee), and two (2) local women under the age of forty-five (45).
SECTION 12.
The Committee on Social Action shall be composed of the Mission Coordinator for Social Action as
Chair, President, Vice-President, Treasurer and two (2) District Presidents (one from each end of the
Conference) with one President serving as co-chair.
Committee Membership Continued
Page 28
SECTION 13
The Mission Action Committee shall be composed of the Mission Coordinator for Education and
Interpretation as the Chair, the President, Vice-President, the Mission Coordinators for Spiritual
Growth, Social Action, Membership Nurture and Outreach, the Communications Coordinator and
two (2) District Presidents.
ARTICLE IV. PROCEDURAL POLICIES FOR CONFERENCE COMMITTEES
The committee shall follow Roberts Rules of Order and minutes from each committee meeting shall
be distributed to committee members within 30 days of the date of the meeting.
SECTION 1. EXECUTIVE COMMITTEE
a. The Conference President, in consultation with the Treasurer, shall determine and arrange the
dates and places of all Executive Committee Meetings.
b. The Committee shall determine persons to be invited to specific meetings such as members of the
Conference Committee on Nominations, District Treasurers, and others.
c. Refer to current United Methodist Women’s Handbook.
SECTION 2. POLICY COMMITTEE
a. The Committee meets at the call of the Chair.
b. The Committee considers the recommendations and motions submitted by Conference
Committees.
c. The Committee recommends to the Executive Committee policies for the organization.
d. The Committee recommends approval for appointments to Conference Committees and Boards
and Agencies of the Church to the Executive Committee.
e. The Committee has the responsibility, on the recommendation of the President and Treasurer, to
establish dates related to the organization for approval of the Executive Committee. These dates
are to be published in the Conference Calendar.
f. The Committee reviews and updates the Standing Rules of the Conference organization for ap-
proval by the Executive Committee.
SECTION 3. COMMITTEE ON FINANCE
a. The Conference Committee on Finance will meet semi-annually to set goals and to approve the
twelve (12) District budgets.
b. A Conference budget and goals shall be prepared by this Committee and presented to the
Executive Committee for approval prior to the Conference Annual Meeting.
c. If the District Treasurer is unable to attend a Finance meeting, she may be represented by the
District President with vote, or another District Officer, with vote, designated by the District
President.
d. All offerings taken at events shall go to Mission Giving.
e. Approximately twenty-five percent (25%) of the Conference budget amount for Administration
and Membership Development approved by the Finance Committee, Executive Committee, and
the Conference Annual Meeting must be left in the Conference Treasury at the end of the fourth
quarter for the incoming year. Any unused funds shall be added to Pledge to Mission and sent to
the National UMW Organization at the end of the year.
f. Expenses incurred by loss or damage of equipment used at Conference sponsored events may be
paid by the Conference Treasurer.
Committee Membership Continued and Conference Committees Procedural Policies
Page 29
g. All materials and records related to the office of the Treasurer (District and Conference) must be
turned over to the newly elected Treasurer by January 15. When the district books are returned
from the auditor to the Conference Treasurer, they will be forwarded to the District Treasurer in
office.
h. The Twelve (12) District books are to be sent to a specified certified public accountant by
January 10.
i. All District Treasurers are invited to attend the Executive Committee meeting prior to the Annual
Meeting.
SECTION 4. CONFERENCE COMMITTEE ON NOMINATIONS
a. The Nominating Committee is responsible for keeping up-to-date tenure records and continuing to
build its talent (profile) bank.
b. In order to achieve diversity in leadership, the Committee is urged to be inclusive in the selection of
nominees.
c. The work of each Conference officer is to be evaluated by the Committee before being asked to
serve another term.
d. The Committee must meet at least twice a year but no more than three times a year. The Chair is
responsible for arranging for Committee meetings.
e. Members of the Committee, including newly elected members, are invited and expected to attend
the Conference Executive Committee meeting preceding the Annual Meeting.
f. The Committee shall make the slate of nominees available for publication with mailing addresses,
email addresses, photographs, phone numbers and biographies for The Holstonian to the
Communications Coordinator and to the Vice-President at least thirty (30) days prior to the Annual
Meeting.
g. One-fourth of the membership of the Nominating Committee shall attend the Leadership
Development Days (LDD), place designated by National UMW, provided they have not attended
previously.
SECTION 5. PROGRAM COMMITTEE – GENERAL INFORMATION
a. The Committee meets on the call of the Chair.
b. The Committee has the responsibility for establishing program goals relating to the PURPOSE.
c. The Committee is responsible for evaluating all programs.
d. The Committee establishes honoraria for program leaders. If a speaker at a Conference event also
serves as Communion Celebrant, he/she shall receive the combined honoraria.
e. Each Conference event shall have a Co-Chair, appointed for a twelve (12) month term. The Co-
Chair shall be selected by the Policy Committee and be approved by the Executive Committee. The
Co-Chair shall be selected from the current membership of the Executive Committee and may serve
more than one (1) year (no more than two (2)). Term will be for the calendar year of the event
except the Mission u.
SECTION 6. ANNUAL MEETING/PROGRAM COMMITTEE (for meeting at Lake Junaluska)
a. Conference United Methodist Women shall pay expenses of the following persons:
1. Members of the Executive Committee
2. District Officers and members of the District Committees on Nominations
3. Conference Committee on Nominations
4. Nominees for Conference offices, for National UMW Directors, and for alternate program
guests
5. Church and Community Workers and Community Developers
Page 30
Conference Committees Procedural Policies Continued
6. One (1) person from Neighborhood Center in Chattanooga and one (1) person from
Wesley House Community Center in Knoxville
b. Conference Vice-President is responsible for sending reservation forms to Conference guests.
c. All offerings taken are for Mission Giving.
d. Officer Training, Ushers and Greeters, and Staging duties will be assigned and explained by the
Chair of the Program Committee. (See detailed guidelines for Annual Meeting.)
e. Program Committee Chair will issue invitations to guests within the bounds of the Conference.
The President issues invitations to featured program guests outside the boundaries of the
Conference. The Chair follows through with arrangements.
f. Materials for brochures and registration forms should be in the printer’s hands by mid-May and
mailed by July 1.
g. The summer issue of The Holstonian shall carry promotional information about upcoming Annual
Meeting, biographical data about officer nominees, the proposed budget for next year, and
proposed changes to the Procedural Policies and Standing Rules of the Conference as
recommended by the Executive Committee.
h. Members of the Program Committee will submit names of musicians to the Chair of the Program
Committee. The Chair will be responsible for securing the musicians.
i. Transportation for guests to Lake Junaluska from the airport shall be the responsibility of one of
the hosting Districts.
j. Personnel and equipment needed in program presentation are financed by the Conference.
SECTION 7. SPIRITUAL ENRICHMENT EXPERIENCE COMMITTEE
a. The Committee sets the program goals.
b. The Committee meets at the call of the Chair.
c. The Committee selects the theme and logo.
d. The Committee designates job responsibilities to care for the total programming of the experience.
e. The Committee establishes honoraria for program guest. If a speaker at a Conference event also
serves as Communion Celebrant, he/she shall receive the combined honoraria.
SECTION 8. COMMITTEE ON THE MISSION u
a. The Conference Mission u is planned and directed by United Methodist Women.
b. The Mission u Committee shall be composed of the Dean as Chair; Assistant Dean;
incoming Assistant Dean; Conference President; Conference Treasurer; Secretary of
Program Resources; Communications Coordinator; Conference Assistant Treasurer;
District President from the district in which the event occurs; and others as deemed
necessary by the Mission u Committee.
c. The Dean shall be elected annually by the Mission u Nominating Committee, to serve for one (1)
year and shall serve no more than two (2) years consecutively. The Dean and Assistant Dean do
not have to be elected members of the Conference Executive Committee, but while the Dean and
Assistant Dean are serving, they are members of the Conference Executive Committee.
d. Attendance to the Mission u Training Event is required, without substitution, and reimbursement
at Conference expense shall be as follows:
1. Elected leaders of the Conference organization of UMW, as listed in Article 1 of the
Conference Bylaws, shall attend at Conference expense. These women must be holding
the Conference office at the time of the Mission u Training Event.
2. Study Group Leaders seeking certification.
3. Deans, Assistant Deans, and incoming Assistant Deans of Conference Mission u.
e. A Site Committee shall consist of three (3) Mission u Committee members appointed by the Dean
at the October Committee Meeting every other year. Page 31
Conference Committees Procedural Policies Continued
f. The Nominating Committee shall consist of three (3) members appointed by the Dean at the
October Mission u Committee meeting. The task of the committee shall be to prepare the next
year’s slate of nominees for Dean, Assistant Dean, Secretary, Business Manager, and Assistant
Treasurer. The slate of nominees shall be presented for approval at the February
Mission u Committee and Executive Committee meetings.
g. The Nominating Committee shall fill vacant positions throughout the year as they occur.
h. The committee shall plan and promote Mission u and give emphasis to the global mission of the
Church, promoting the total program of United Methodist Women. The event will provide
opportunities for persons to grow in understanding of the mission of the church in the current
world context.
i. The event will include in-depth class experiences in areas of spiritual growth, social issues and
geographical focus, which are provided by the National United Methodist Women Organization.
j. A church/facility may host Mission u without time limitations as long as the church/
facility is in agreement.
k. The Dean and/or Business Manager will negotiate a discounted rate with nearby motels, if
possible, and provide a list of these facilities with event registration information.
l. Dean or Assistant Dean will coordinate reservations for study leaders and other program partici-
pants with the Conference Secretary/Business Manager. Participants will make motel reservations
through the Conference Secretary/Business Manager.
m. Study leaders will attend the Mission u Training Event. The National United Methodist Women
Organization sets the date and time.
n. Study leaders, if not first-time study leaders, may complete Study Plan B in place of attending the
required training event.
o. Study Leaders usually will not be asked to teach two (2) consecutive years in order to have a
variety of leaders in our Conference Mission u. After a one-year break, they may be asked to
return. The Business Manager shall handle all finances under the direction of the Mission u
Committee. Each year the Business Manager shall develop an annual budget for Mission u to be
discussed and finalized by the Conference Mission u Committee before the June Conference
Finance Committee meeting.
p. The Assistant Treasurer shall handle all registrations for Mission u.
q. The Business Manager shall send registrations for the Dean and Assistant Dean of the Conference
Mission u, and Study Leaders to Mission u Training Event.
r. Conference Officers, District Officers, Conference and District Nominations, and appointed Leaders
shall attend Conference Mission u at Conference expense for travel and lodging.
s. Study Leaders will be paid an honorarium, a book allowance and registration costs with amounts
to be set each year by the Mission u Committee. The book allowance will be paid in January.
Honoraria will be paid to the study leaders and assistant study leaders at the conclusion of the
event.
t. Holston Conference shall pay for study leaders’ expenses for the Conference Event (travel,
lodging, meals, supplies and copying). Leaders’ expenses for attending the Mission u Training
Event will be paid in full by Holston Conference unless they are teaching in more than
one (1) Conference, in which case their expenses will be prorated among all the conferences in
which they are teaching.
u. One scholarship per district will be awarded to a first-time attendee. The District Team shall
select the Scholarship Recipient and expenses will be handled as a reimbursement. The
Scholarship will reimburse the following expenses: registration, meals, lodging, and mileage (per
District rate). There will be no reimbursement without receipts. If there are no first timers, the
scholarship may be awarded to another attendee.
v. Guidelines from National United Methodist Women state that offerings received at United
Page 32
Conference Committees Procedural Policies Continued
Methodist Women’s Mission u shall be added to the Conference’s Mission Giving. This is to be
publicized in advance emphasizing the support of mission giving.
w. The Dean and the Committee of Mission u will follow the guidelines for Mission u found in the
Dean’s and Assistant Dean’s Handbook provided by the National United Methodist Women
organization.
x. COPYRIGHT LAWS – Everyone must abide by current copyright laws.
SECTION 9. MEMBERSHIP NURTURE AND OUTREACH
a. The Committee is responsible for the reporting and recognition of new units and new members.
b. This Committee is responsible for seeing that accurate records of membership are kept.
c. This committee promotes United Methodist Women’s Day which should be observed on a Sunday
selected by the local unit in consultation with the local church pastor.
d. This Committee promotes the Sisters in Service Retreat.
SECTION 10. COMMITTEE ON COMMUNICATIONS
a. The Holstonian is to be published quarterly. The Committee is to establish the publication dates.
b. The members of the committee are to evaluate The Holstonian annually.
c. All committee members are to promote subscriptions for The Holstonian.
d. All district or other UMW requests to use the UMW Conference Bulk Mail Permit #87 shall be
channeled through the Conference Communications Committee for approval.
e. Districts that do not currently hold non-profit status, as defined by the USPS, will be required to
use our permit (if approved) at standard bulk mail rates, not conference non-profit rates. On
behalf of the conference, a letter of intent in this regard shall be taken to officials within the
Jefferson City Post Office where said permit is currently maintained. This letter will be drafted by
the Conference Communications Coordinator, approved by the President, and updated as
requesting districts are given future standard permit use. A record of these transactions shall be
kept by the Communications Coordinator and passed on to her successor at the end of her
service.
f. The mail return address on any approved standard user of our Bulk Mail Permit will be the return
address of the District Communications Coordinator, insuring returned mail will be directed back
to that addressee's post office where a postage due account has been established prior to initial
mailing. The Postage Due Account is meant to protect the Conference since fees charged by the
USPS for Ancillary services such as "Return Service Requested" are not the responsibility of the
Conference.
g. All approved districts will consult directly with the Conference Communications Coordinator
regarding an appropriate mailing provider of bulk mail pieces. Since our bulk mail permit is
currently with the Jefferson City Post Office, it is an ongoing requirement that all mailings
generate through an appropriate entity; otherwise, the mailing will be rejected by USPS.
h. Should district status change to non-profit at a later date, then the district president shall bring
this information back to the conference communications coordinator who will in-turn carry it to
the floor of the Communications Committee for an amended/updated resolution.
SECTION 11. COMMITTEE ON RACIAL JUSTICE POLICIES
a. The Committee shall meet at least twice annually.
b. The responsibilities of the Committee will be:
1. to develop and recommend to the Mission team plans for implementation of the CHARTER.
2. to monitor Conference approved plans to implement actions related to WE BELIEVE and
WE WILL commitments in the CHARTER.
3. to evaluate progress made on the approved conference plans on a regular basis.
Page 33
Conference Committees Procedural Policies Continued
SECTION 12. SISTERS IN SERVICE RETREAT COMMITTEE
a. The Committee meets at the call of the Chair.
b. The Committee selects the program guests.
c. The Committee selects the format for the Retreat.
d. The Committee designates job responsibilities to care for the total programming of the Retreat.
e. The Committee establishes honoraria for program guests. If a speaker at a Conference event also
serves as Communion Celebrant, he/she shall receive the combined honoraria for both.
f. The Committee ensures the preparation and printing of event program.
SECTION 13. MISSION ACTION COMMITTEE
The Committee will encourage Districts, with the Executive Committee, to promote Mission Action
units and incorporate elements of Mission Action into the ongoing programs of the Conference.
SECTION 14. ADMINISTRATIVE COMMITTEE
The Committee shall meet at the call of the President to transact only emergency business in the
interim between meetings of the Executive Committee. It shall not change declared policy, the
budget or incur indebtedness.
STANDING RULES OF THE HOLSTON CONFERENCE
UNITED METHODIST WOMEN
CONFERENCE DIRECTORY
1. There shall be a Conference Directory which shall include the names and addresses of the elected
officers of the Conference and Districts, Standing Committees, a list of the Church and
Community Workers and their addresses, the names and addresses of all National Division
Projects in Holston Conference, and the names and addresses of District Superintendents.
2. The Directory shall also include Conference and District procedural policies and standing rules,
Conference Annual Financial Reports, and a Calendar giving meeting dates.
3. It shall be the responsibility of the Conference Communications Coordinator, with the assistance
of the Secretary, to compile, have printed, and mail the directory. The outgoing Communications
Coordinator is responsible for the Directory the year following the completion of her term.
4. Copies of the Conference Directory shall be mailed to elected officers of the Conference and
Districts, Conference Committee on Nominations members, ex-officio members of the Executive
Committee, Local Unit Presidents and District Superintendents.
5. As needed, the Communication Coordinator shall keep copies for new units, etc.
ELECTIONS
6. To be elected at the Annual Meeting of the Organization in EVEN YEARS: President, Secretary,
Secretary of Program Resources, Mission Coordinator for Spiritual Growth, Mission Coordinator
for Membership Nurture and Outreach, and Chair of Committee on Nominations.
7. To be elected at the Annual Meeting of the Organization in ODD YEARS: Vice-President,
Treasurer, Mission Coordinator for Social Action, Mission Coordinator for Education and
Interpretation, and Communications Coordinator.
8. Newly elected officers will assume office January 1, following the Annual Meeting at which they
were elected.
9. Service of six (6) months or more in an office year by an interim or acting officer will be counted
as one (1) year of tenure. If she serves one (1) full year of a two (2) year term, it will count as a
full term.
Conference Committees Procedural Policies Continued and Conference UMW Standing Rules
Page 34
10. No elected officer shall hold the same office for more than a total of four (4) years except the
treasurer who can serve six (6) years.
11. No elected leader of the Conference organization shall hold any other office beyond the local unit of
United Methodist Women.
12. United Methodist Women is a laity organization; therefore clergywomen and lay women under
appointment are not eligible to serve as elected leaders. A lay woman serving as a pastor of a
church, but not under appointment, is eligible to serve as an officer of United Methodist Women.
13. Elected delegates to membership in Jurisdiction United Methodist Women shall be from the
Conference Officers. There shall be three (3) chosen, one (1) of whom shall be the President. In
addition to the three (3) delegates, two (2) alternates shall be elected. Nominations shall
come from the Committee on Nominations.
14. At the Annual Meeting of the Conference organization prior to the Quadrennial meeting of the
Jurisdiction organization, the Conference organization shall nominate two (2) women and an
alternate for membership with the National United Methodist Women Organization. The names of the
two (2) nominees shall be sent to the Jurisdiction organization and the alternate retained on file by
the Secretary.
FINANCE
15. Stationery shall be furnished for Conference officers. Only the Conference name shall be printed on
the paper and envelopes. A team member who needs stationery should request it from the
Secretary.
16. The Conference Secretary shall be responsible for having Conference stationery printed.
17. The Conference Vice-President shall be responsible for having the Conference Annual Meeting
program printed.
18. The Conference Executive Committee and Conference Committee on Nominations shall attend the
Conference Mission u at Conference expense.
19. Two (2) delegates from a new unit, organized since the prior Annual Meeting, can attend Annual
Meeting at Conference expense. Two (2) persons from a church which does not have a unit may
attend at Conference expense for one year only. Expenses will be prorated if more than one new unit
is represented, as budgeted funds will not cover all expenses.
20. All orders on the Treasury (invoices and vouchers) shall be signed by the Conference
President or Secretary. If the President or Secretary are not available, the Vice-President
shall sign in her place.
21. New plans and projects requiring funding in excess of $200 and not included in the current budget
shall be presented to the Committee on Finance for recommendation to the Executive Committee.
22. The conference organization shall purchase, annually, copies of the Conference Calendar. The
calendar will be distributed to the Conference Executive Committee, District Presidents, District
Treasurers, the Conference Committee on Nominations, Archivist/Historian, Assistant Treasurer,
Language Coordinators, and Webmaster.
23. Expense for travel by personal vehicle for Conference/District Officers shall be thirty-five (35) cents
per mile. Car pools are recommended unless it is less expensive (than lodging and meals) to travel
separately.
24. The Conference organization shall pay expenses of the Conference Committee members while
attending committee meetings within the Conference.
25. In case of the death of a member of the Conference Executive Committee or a member of her
immediate family (husband, parent, child) or a former Conference officer, except a former
Conference President, a Gift in memory of $10 shall be sent by the Conference to the National United
Methodist Women’s Organization. District Presidents will have the responsibility of notifying the
Conference President of a death of a former conference team member. Upon the death of a former
Conference President, a Gift in Memory of $100 will be sent to National UMW in her memory. Page 35
Conference UMW Standing Rules Continued
26. A Program Book, if needed, and a Conference Directory shall be supplied by the Conference
organization to each local unit.
27. Each Conference Officer shall be placed on the Mission Resource Center “Subscription to New
Materials” list. The Conference Treasurer shall be responsible for compiling the list.
28. Members of the Conference Executive Committee and the Conference Committee on Nominations
shall attend Conference Spiritual Enrichment Experience at Conference expense.
29. Members of the Sisters in Service Committee, along with the Nominations Committee,
shall attend Sisters in Service at Conference expense.
30. Expenses of the two (2) nominees for the National United Methodist Women’s Organization, and the
three (3) Conference voting delegates shall be paid by the Conference for the Southeast Jurisdiction
Quadrennial Meeting. Alternate delegates attend at their own expense. Hotel reservations, event
registrations and bus transportation, if provided, shall be paid by Conference. Meals, mileage, and
related expenses will be submitted for reimbursement. Other Conference officers and district
presidents attending will be reimbursed on a prorated basis with remaining funds.
31. Expenses shall be paid by the Conference for eleven (11) conference officers to attend the Assembly
of United Methodist Women. Hotel reservations, event registrations and bus transportation, if
provided, shall be paid by the Conference. Meals, tips, mileage, if driving, can be submitted for
reimbursement. Other Executive Team members, including appointed leaders and district presidents
attending, will be reimbursed on a prorated basis with remaining funds.
32. The Conference will pay up to $30 per day for necessary care of a child, spouse, invalid or elderly
parent living in the home (if other arrangements cannot be made) when members of the Conference
team or members of a Conference Committee attend regular or called meetings.
33. All approved expenses, except phone costs, of the Executive Committee and the District Officers
shall be submitted to the Conference Treasurer within thirty (30) days from the final date of the
event or meeting. If not received by this time, expenses may not be reimbursed. Phone bills
should be submitted within thirty (30) days of their receipt.
34. The price limit for meals (which are not served meals) is: Breakfast $6.50, Lunch $8.00 and Dinner
$13.00.
35. Receipts for meals and other reimbursable expenditures “must” be attached to the expense voucher
before reimbursement is processed.
36. Members of the Executive Committee shall share a room with another member of the Executive
Committee. A member of the Executive Committee who requests a private room for a meeting or
event will be reimbursed at one-half (1/2) the double-occupancy rate. If a member has requested
a reservation and does not attend without cancelling, she will be responsible for her share of the
room and meals. Reservation deadlines will be published in the Event Brochure and The Holstonian
and will be strictly enforced.
37. The Conference shall hold an Annual Training Event for District Officers. All incoming, current and
outgoing District Officers may attend at Conference expense. No substitutions permitted.
38. The Conference UMW shall make a $200 donation annually to Emory and Henry College. This is for
the preservation of United Methodist Women archival materials stored in the Conference Archives at
Emory and Henry.
39. In order to receive reimbursement at a Conference event, District and Conference officers shall
attend all sessions, and at the end of the event, expense vouchers for District and Conference
officers will be distributed to the attendees.
40. Childcare workers for all Conference events shall be procured for pre-registered children for the time
the events are in session. Compensation includes an hourly rate of $10.00 per safe sanctuary
trained person, and transportation, lodging and meals.
Page 36
Conference UMW Standing Rules Continued
41. Each Conference Officer and District President attending any event must register for each session and
pay appropriate registration fee for each. Any registration fees paid by District and Conference offic-
ers
for Conference events shall not be a reimbursable item.
42. Honoraria for all Conference events will be determined by the event chair and Conference Treasurer
provided the expenses do not exceed set budget for each event.
POLICY
43. All motions in an Annual meeting or in an Executive Committee meeting shall be in writing to the
Secretary at the time the motion is made. All recommendations from officers and committees shall
be given in writing to the President and Secretary prior to presentation to the Executive Committee.
44. Copies of all correspondence and reproduced materials used by the Conference in promotion of the
work of the
organization shall be sent to the Conference President and the District Presidents and copies given to
other Conference
Officers at Executive Committee meetings if the information is necessary for their office.
45. When an officer terminates her service on the Conference Executive Committee, she shall be replaced
on committees
according to the provisions of the Procedural Policies.
46. A District President, if unable to attend the Conference Executive Committee meeting or Conference
Annual Meeting, may be represented by the District Vice-President, if possible, or another member of
the District Executive Committee, with voting privileges, at Conference expense.
47. All members of the District’s Nominations Committee may attend Officer Training, including the
outgoing Chair, at Conference expense.
48. All expenses at District Officer Training shall be paid by the Conference Treasurer.
49. All approved expenses for Annual Meeting, including District Officer Training, shall be paid by the
Conference Treasurer for Executive Committee members, Committee on Nominations, and
Conference nominees. Car pools are recommended. In order to be good financial stewards,
consideration must be given to the costs of lodging and meals in determining which is less costly to
the Conference.
50. The Conference President, in consultation with the Treasurer, shall determine and arrange the dates
and places of all Executive Committee meetings.
51. Conference Officers, Chair of Committee on Nominations, Appointed Leaders, Dean of the Mission u,
members of the
Committee on Nominations, and Directors of National United Methodist Women residing within Hol-
ston Conference
boundaries, who are completing their term of service in one office, shall be presented a $100 Special
Mission Recognition Pin. Officers serving less than a full term shall receive a Special Mission
Recognition Pin in the amount of $60. This shall be an expression of appreciation from the local
women and also a way of Mission Giving.
52. The Secretary shall be designated as the third signature on the checking account in the event that
the Treasurer or President is unable to function.
53. Robert’s Rules of Order (revised) shall prevail at all times unless otherwise stated.
54. A Conference officer from outside that District shall be assigned by the Conference President to
District Annual Meetings where a Conference Officer has not been invited. This purpose is to get
acquainted with a Conference Officer living outside the District’s boundaries. District Presidents are
to give the Conference President the District Annual Meeting date and program information at the
July Executive Committee Meeting.
55. Non-UMW information on email signatures should be excluded, if at all possible, in UMW emails.
Page 37
Conference UMW Standing Rules Continued
Page 38
STANDING RULES — DISTRICT UNITED METHODIST WOMEN
1. Each district shall invite (annually) one Conference Officer from outside its District to attend the
District Annual Meeting. The Conference President and Treasurer must be informed of all
invitations. Travel expenses shall be reimbursed by the Conference, meals and lodging by the
District. Districts should plan requests so that all phases of the work will be represented.
2. District Officers, the District Archivist/Historian and members of the District Nominating Committee
shall attend the Conference Mission u, the Conference Annual Meeting and the Spiritual Enrichment
Experience at Conference expense.
District Presidents will follow rules of the Conference Executive Committee. District Officers shall
make their own room reservations, and their expenses will be paid to the respective officers by the
Conference Treasurer on presentation of an expense voucher. Reimbursement for events at Lake
Junaluska will not exceed rates charged by Terrace Hotel and shall be for one night’s stay unless
the person needs to be there for Conference Committee meetings.
3. Receipts for meals and other reimbursable expenditures “must” be attached to the expense voucher
before reimbursement is processed.
4. Expenses incurred by District Officers within the District shall be paid from the District A&MD Fund.
5. Leadership Development shall be no more than $100 per year. This is to cover a yearly planning
meeting that might include a meal and any supplies (such as copies of plans, agendas, etc.). No
expenses, such as meals, at regular District Executive Committee meetings are to be paid with
A&MD Funds.
6. Each District shall provide one scholarship for one Conference event for a first-time attendee. The
recipient is selected by the District Team and expenses are handled as a reimbursement. The
scholarship will reimburse registration, lodging, meals and mileage (per district rate). No
reimbursement without receipts. If there are no first-timers, the scholarship may be awarded to
another attendee.
7. Offerings taken at all District meetings shall go to Mission Giving.
8. Each District shall supply the following items to each United Methodist Women’s unit when orga-
nized:
a. One copy of the Handbook b. One Prayer Calendar
c. One Program Book d. One UMW Directory
9. The District shall elect a Communications Coordinator. She shall serve as editor of the District
newsletter and District event mailings. She shall be a voting member of the Executive Committee,
Committee on Program, and Committee on Finance. If a District is approved use of the Holston
Conference UMW Bulk Mail Permit, it is required that a “Postage Due Account” be opened (prior to
any USPS mailing) at a local post office. For more information about this and other established
requirements, please refer to Conference Policy, Section 10, item d, page 33 of the UMW
Conference Directory. This policy will be adhered to by all Districts/Communication Coordinators
who are approved the use of Conference Bulk Mail Permit #87.
10. Throughout the year, the District Secretary shall report immediately any change in District Officers
to the Conference
President, Conference Secretary, Conference Communications Coordinator, and corresponding
officers.
11. In case of the death of a Conference Officer, or a member of her immediate family (husband,
parent, child), the President of the district in which she lived shall notify the Conference President.
12. In the event of the death of a District Officer, or a member of her immediate family (husband, par-
ent, and child), the District President or Vice-President shall notify the corresponding Conference
Officer.
13. On Monday following the District Annual Meeting the District Secretary shall send a complete list of
District Officers to the Conference Secretary, even if the slate is not complete.
Standing Rules District UMW continued
14. The District Secretary shall send a complete list of Unit Presidents and newly-installed District Team
Officers (with addresses, etc.) to the Conference Communications Coordinator by the first Monday
following the District Annual Meeting, even if the slate is not complete.
REPRESENTATION
15. Each unit of up to 99 members or more may have two voting delegates attending Conference Annual
Meeting. Units of 100 or more may have three voting delegates. District officers shall be slated with
local delegates and shall have voting privileges.
ELECTIONS
16. Service of six months or more in an office year by an interim or acting officer will be counted as one
year of tenure. If she serves one year of a two-year term, it is counted as a full term.
17. No elected officer shall hold the same office for more than a total of four (4) years except the
treasurer who can serve six (6) years.
18. After being out of office for four (4) years, a former District Officer who has completed all tenure in
the District, may be re-elected to a two-year term of an office she has not served in.
19. A District Archivist/Historian is to be appointed by the District President with the approval of the
District Executive Committee and shall serve a term not to exceed four (4) years. All expenses
incurred will be reimbursed. Time served does not count toward tenure.
Page 39
Page 40
Notes from 2016 Annual Conference
1. Holston Conference share (15 conferences) of budget for Southeastern Jurisdiction Administration and Membership Development
2. Conference subsidy for Mission u
3. Training and education for Dean, Assistant Dean and study leaders
4. Expenses for delegates and other persons to jurisdictional United Methodist Women meetings (held every four years; funds accumulate)
5. Expenses for Conference Officers and District Presidents to attend Assembly (held every four years; funds accumulate)
6. Conference subsidy for Spiritual Enrichment Experience
Conference subsidy for Annual Meeting and Officers Training
Conference subsidy for Sisters in Service Retreat
7. Program Development:
HCUMW Social Action and Virginia Legislative Event
Archives and History - Archives kept at Emory & Henry College & any expenses Archivist may incur Language Coordinator expenses to develop programs
8. Committee meetings: travel, supplies, etc.
9. Postage, copies, supplies, travel not categorized elsewhere
Expenses for UMW Display for Annual Conference
10. Registration and travel for District Officers to Spiritual Enrichment Experience, Mission u, and Annual Meeting
11. Shipping, shortages, supplies for program resource sales
12. A program book for each local unit provided yearly.
13. Directory printed and provided to each unit, district officer, and conference officer
14. Bulk mailing of registration leaflets for UMW events
15. Mission Resource Center subscription of new materials sent to each conference officer
16. Conference letterhead and envelopes
17. Calendars for Conference Executive Committee, District Presidents and Treasurers, and Conference Committee on Nominations
18. Contributions to Tennessee and Virginia State Organizations
19. Audit by person with 4-year accounting degree of Conference and District accounting records
20. To honor with mission giving those who have served
21. To publish and mail The Holstonian
22. Expenses of two delegates from each new unit and two guests from each District from a church without an organized unit to attend UMW Conference Annual Meeting
23. Leaders’ expenses for Conference UMW mission trip
24. Expenses for delegates to National Seminar (every 4 years)
25. Contingency Fund
26. District Administration and Membership Development Fund Budgets
27. UMW 150th Anniversary (2019) & Legacy Fund
Administration and Membership Development (A&MD) Fund includes the following:
Projected Receipts from District Pledges $437,800
Projected Expenses:
A. Pledge to Mission Giving $275,000
B. Conference A & M D Fund:
1. Southeastern Jurisdiction (1%) 2,750
2. Mission u 7,000
3. Mission u Training / LDD 4,000
4. Jurisdictional Meeting (Quad) 1,500
5. Assembly (Quad) 4,000
6. Conference Events:
a Spiritual Enrichment Experience 2,500
b Annual Meeting/Officer Training 8,500
c Sisters in Service 3,750
7. Program Development:
a Social Action Event 750
b Archives and History 200
c Mujeres en Accion 1,000
8. Executive Committee Meetings 12,000
9. Conference Officer Expenses:
a Misc. & General Fund 3,700
b Annual Conference Display 100
10. Dist. Officers: SEE, Mission u & Annual Meeting 24,000
11. Program Resource Expenses 300
12. Program Books for Local Units 4,000
13. Directory Printing/Mailing 1,500
14. Bulk Mail Printing/Mailing 5,500
15. Annual Sample Subscriptions for Executive Committee 880
16. Stationery (Letterhead and Envelopes) -
17. Holston Conference Calendars 500
18. Church Women United (TN and VA) 250
19. Audit Expense 5,000
20. Recognition of Outgoing Officers 1,000
21. The Holstonian 4,200
22. Two Local Women Delegates 700
23. Mission Trip Leader Expense 500
24. National Seminar (Quad) 300
25. Contingency 100
26. District A & M D Fund 62,070
27. UMW 150th Anniversary (2019) & Legacy Fund 250
Total Conference A & M D Fund $162,800
Total Projected Expenses $437,800
HOLSTON CONFERENCE UNITED METHODIST WOMEN
2017 Organizational Budget
Page 41
Page 42
Holston Conference United Methodist Women
Pledge and A&MD Budget Report
For the Quarter Ended December 31, 2016
Yearly Budget Quarter 4 Year to Date Percent Remains
Pledge to Mission Giving $274,037.00 61,569.69 274,962.98 100% -925.98
CONFERENCE A&MD FUNDS:
Southeast Jurisdiction 2,740.00 0.00 2,758.00 101% -18.00
Mission u Event 7,000.00 4,426.77 4,426.77 14,249.99 8,067.99 115% -1,067.99
LESS: Registration/Rooms Income 0.00 6,182.00
Regional Mission u 4,000.00 0.00 3,394.60 85% 605.40
Jurisdictional UMW Meeting (Quad) 6,000.00 0.00 4,834.57 81% 1,165.43
Assembly (Quad) $4,000/yr for 4 years 4,000.00 0.00 - 0% 4,000.00
Spiritual Enrichment Event (Subsidy) 0.00 ** 12,451.16
LESS: Registration Income 2,500.00 0.00 0.00 5,125.00 7,326.16 293% -4,826.16
Annual Meeting/Officer Training (Subsidy) 8,500.00 9,504.79 ** 10,937.56
LESS: Registration Income 0.00 9,504.79 3,650.00 7,287.56 86% 1,212.44
Sisters in Service Retreat (Subsidy) 3,750.00 0.00 ** 5,169.00
LESS: Registration/Rooms Income 0.00 0.00 2,959.00 2,210.00 59% 1,540.00
Program Development:
Social Action Events 750.00 0.00 0.00 1,209.05 (1,670.95) 2,420.95
LESS: Registration Income 0.00 2,880.00
Archives and History 200.00 0.00 200.00 100% 0.00
Multicultural Events 1,000.00 -404.05 (404.05) -40% 600.00
Committee Meetings 12,000.00 3,092.77 10,489.15 87% 1,510.85
Miscellaneous and General Fund Expenses 4,000.00 551.46 2,643.81 66% 1,356.19
Annual Conference Expense 100.00 - 0% 125.00
District Officers - SEE, MEE, Annual Meeting 24,000.00 4,422.83 21,485.19 90% 2,514.81
Program Resource Expenses 300.00 15.02 15.02 32.51 32.51 11% 267.49
Program Resource Sales 0.00 -
Program Books for Local Units 4,000.00 0.00 3,325.40 83% 674.60
Conference Directory Printing/Mailing 1,500.00 0.00 1,387.59 93% 112.41
Bulk Mail Printing/Mailing 5,500.00 0.00 2,872.50 52% 2,627.50
Subscription for UMW Samplers for Officers 880.00 0.00 880.00 100% 0.00
Stationery 0.00 - 0.00
Holston Conference Calendars 500.00 495.00 495.00 99% 5.00
Church Women United - TN & VA 250.00 0.00 250.00 100% 0.00
Audit of Treasurers Books 5,000.00 0.00 3,900.00 78% 1,100.00
Recognition of Outgoing Conf Officers 1,000.00 700.00 70% 300.00
The Holstonian 4,200.00 393.48 378.48 2,459.91 2,264.91 54% 1,935.09
LESS: Paid Subscriptions 15.00 195.00
Delegates/guests from new/no units 700.00 0.00 - 0% 700.00
Mission Trip 500.00 0.00 0.00 - - 0% 500.00
LESS: Income 0.00 -
National Seminar 300.00 0.00 - 300.00
Contingency 100.00 0.00 - 0% 100.00
UMW 150th Anniversary & Legacy Fund 28.00 0.00 - 0% 28.00
Leadership Development Days 0.00 582.85
District A&MD Funds 67,915.00 0.00 67,915.00 100% 0.00
TOTAL Conference A&MD Funds $173,213.00 $22,483.07 $153,227.79 88% 19,985.21
** For 2017
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Page 44
2016 MEMBERSHIP REPORT Holston Conference UMW 2/1/2017
Approximately 28 units lost in 2016 according to data available. Submitted by 2016 Membership Nurture & Outreach Mission Coordinator, Peggy Dalton
Ending
Members Members Reported Number Number Units No Report
Number Units
District Name 2015 Added Removed Ending 2016
of Units Disbanded
Abingdon 763 21 229 555 31 ? 3 Disbanded 1
Inactive?
Big Stone Gap 530 23 137 416 20 10
Chattanooga 842 29 47 824 25 ? 1
Cleveland 686
18 85 619 17 2 1 (No Mem-
bers)
Johnson City 919 50 165 804 27 - -
Kingsport 977 20 74 923 28 - -
Knoxville 1207 105 88 1224 28 - 1 (Faith)
Maryville 828 23 72 779 25 9 1 + 9 inactive
Morristown 1102 66 108 1060 44 7 1 (Bethel)
Oak Ridge 961 51 111 901 25 1 0
Tazewell 317 No
Report 317 ? ? ?
Wytheville 942 28 95 875 35 2 0
Total Holston 10,074 434 1,211 9,297
2017 Calendar of Events Holston Conference United Methodist Women
January 27 - 29 Leadership Development Days, (LDD), Airport Sheraton, Charlotte, NC
January 14 Finance, Membership Nurture & Outreach, and Nominations
Holston Conference Center, 217 S Rankin Rd., Alcoa, TN
February 3 – 4 Committee Meetings, and Conference Executive Committee
Holston Conference Center, 217 S Rankin Rd., Alcoa, TN
March 11 - 12 Sisters in Service Retreat, The ConneXion, Sevierville, TN
May 19-20, 20-21 Retreat 1/Retreat 2 - Spiritual Enrichment Experience
Lake Junaluska, NC
June 3 Finance Committee Meeting
Holston Conference Center, 217 S Rankin Rd., Alcoa, TN
June 11 – 14 Holston Annual Conference, Lake Junaluska, NC
July 7 – 8 Committee Meetings and Conference Executive Committee
Holston Conference Center, 217 S Rankin Rd., Alcoa, TN
July 20 – 22 Holston Conference Mission u, Central UMC, Lenoir City, TN
August 12 Social Action Day – Fairview UMC, Maryville, TN (to be confirmed)
September 15 Committee Meetings and Conference Executive Committee
President/Treasurer Officer Training
The ConneXion, Sevierville, TN
September 16 Conference Alumnae Meeting, The ConneXion, Sevierville, TN
September 16 – 17 Conference UMW Annual Meeting
District Officer Training
The ConneXion, Sevierville, TN
October 7 Mujeres en Accion Event (Location to be determined)
October 13 – 14 Committee Meetings and Conference Executive Committee
Holston Conference Center, 217 S Rankin Rd., Alcoa, TN
October 22 – 28 Holston Conference UMW Mission Trip to Rural Mission Inc.,
Johns Island, SC (near Charleston, SC)
United Methodist Women’s Day should be observed on a Sunday selected by the local unit in consultation
with the church’s pastor.
Revised July 18, 2016
The Structure United Methodist Women, like the United Methodist Church, is connectional. The major
relationships of United Methodist Women are through: the local organization, the district
organization, the conference organization, the jurisdiction organization, the national
organization. Every level of the organization is involved in mission as they live out the
PURPOSE of United Methodist Women. (UMW Handbook 2013-2016)
Purpose
United Methodist Women shall be a community of women whose
purpose is to know God and to experience freedom as whole persons through Jesus Christ; to
develop a creative, supportive fellowship; and to expand concepts of mission through
participation in the global ministries of the church.
The Emblem
The official emblem for United Methodist Women combines the cross and flame. The cross and
flame are ancient symbols of Christ and Pentecost. The shape of the emblem is fluid and free
flowing, suggesting change and mobility. “I now remind you to stir into flame the gift of God
which is within you.” 2nd Timothy 1:6 (NEB)
Membership
United Methodist Women is the official women’s organization of The United Methodist Church.
Its membership is voluntary and open to all women committed to and engaged in mission who
affirm the PURPOSE. Membership in The United Methodist Church is not required.
“Membership shall be open to any woman who indicates her desire to belong and to
participate in the global mission of the Church through United Methodist Women. The
pastor(s) shall be an un-officio member of the local unit and of its executive committee” (The
Book of Discipline of the United Methodist Church, 2012 ¶256.5).
United Methodist Women
Page 46
Plan to attend Assembly 2018
Columbus OH
May 18-19-20, 2018 Greater Columbus Convention Center
WHEN WOMEN UNITE BOLD AND COURAGEOUS ACTIONS HAPPEN.
United Methodist Women is celebrating its 150th anniversary of women putting their faith into action by donating their money and time to help women, children and youth nationally and worldwide. “The Power of Bold” will be the Assembly theme. Throughout this inspirational and educational weekend, participants will revisit the journey of Mary, who boldly risked safety and security to answer yes to God’s call to service.
The 2018 Assembly is particularly momentous in that it marks both the official celebration of the organi-zation’s 150th anniversary and a return to the location of the first Assembly in 1942. St. Louis was the original site for that first Assembly, but the women moved their meeting to Columbus because St. Louis would not allow white women and black women to congregate in the same space. They boldly united and switched to a location where ALL women could meet, worship and stay together.
Past keynote speakers at Assembly have included former Secretary of State Hillary Clinton, PBS News-Hour host Judy Woodruff, Worldwide YWCA General Secretary Nyaradzayi Gumbonzvanda, Grammy-award winner CeCe Winans and more.
When women unite, bold and courageous actions happen. In 1869, eight women came together to send a woman doctor and woman teacher to India and formed the Woman’s Foreign Missionary Society. One hundred and fifty years later, that society is the largest faith-based women’s mission organization in the world. United Methodist Women has, is and will be a unique movement for transformation in our church and our world.
Assembly 2018 is a time for fellowship and opportunity to empower faithful women to be stronger disci-pleship leaders in their communities. Through moving worship services, inspiring speakers, immersion experience exhibits and riveting workshops and town hall style meetings. You will leave Assembly with the knowledge, courage and determination to change the world as part of this daring and compassionate 150-year-old movement.
Press Release :Jay Rollins, Communications Producer for Assembly 2018 at https://umwassembly.org/news/
You are a BOLD woman and you will want to attend this life changing event. Early Registration starts Sept 1st through November 30, 2017. Early Registration fee is $295.00.
www.UMWAssembly
In the Branding Guidelines the following is stated: “The emblem of United Methodist Women, the cross and the flame, symbolizes our organization. The cross and flame are ancient symbols of the church and appear on the United Methodist Church emblem. Both symbols remind us of the opportunities and obligations of discipleship. Paul’s words to Timothy have fresh and contemporary meanings, ‘I remind you to stir into flame the gift of God which is within you.’ (2 Timothy 1:6). As United Methodist Women, we give our gift of God with others through mission. As parts of our emblem, the cross and flame remind us of our PURPOSE of growing in our understanding of and willingness to participate in the global ministries of the church. They remind us of our heritage of women who pioneer in service for the church at home and in other countries. The overall shape of the emblem is also symbolic. Fluid and free flowing, the shape suggests change and mobility. The women who came before us were at the forefront of movements for change. Always aware of the times, we move with ever changing circumstances rather than feeling overwhelmed by them. We are a group of Christian women with many gifts who are unified by one Spirit. We participate in God’s mission in all areas of life.”
UNITED METHODIST LOGOS—As a part of the National Organization of United Methodist Women, we have been asked to use the guidelines for branding, so others will recognize our organization at all times. The following logos are approved and can be downloaded from the website www.nationalunitedmethodist.org/logos.
LOGO OF UNITED METHODIST WOMEN
PRAYERFULLY CONSIDER OUR NEXT 150 YEARS.
HOW WILL THE WORK CONTINUE?
WILL OUR NATIONAL AND INTERNATIONAL MISSIONARIES BE CARED FOR?
WILL SOMEONE STAND UP FOR THE WOMEN, CHILDREN AND YOUTH?
HOW WILL IT BE FUNDED?
LET US CELEBRATE TOGETHER THE FIRST 150 YEARS.
LET US PREPARE FOR THE SECOND 150 YEARS.
PRAYERFULLY CONSIDER YOUR CONTRIBUTION TO THIS FUND.
Non-Profit Org. US Postage
PAID Jefferson City, TN
Permit No. 87
United Methodist Women
Holston Conference
2017 DIRECTORY
Amy Thomas
Communications Coordinator
80 Splatter Creek Road
Limestone, TN 37681
Return Address Requested
