HOLFORD PARISH COUNCIL · 2018. 5. 22. · Holford resident Ali Butterworth was very upset with the Hunt a fortnight ago. Hunt followers – driving fast and being very rowdy by bowling

H Stanley, Clerk & RFO Page 1 of 24

HOLFORD PARISH COUNCIL Date, Time and Location: 12 March 2018, 7.30pm @ Holford & District Village Hall, Holford Holford Parish Council Initials (XX) Attendance Debbie Salvidge Chairman DS ✓ Chris Hayes Vice Chairman CH ✓ Hema Stanley Clerk/RFO HS ✓ Emma Cavendish EC ✓ Emma Prince EP ✓ Gareth Weed GW ✓ Maureen Young MY ✓ Terry Ayre TA ✓ West Somerset District Councillors Susan Goss SG Chris Morgan CM Somerset County Councillor Hugh Davies HD ✓ Police Community Support Officers Peter Bolton PB Sue Thompson ST Key Approvers (XX initials of member) Proposed P:XX Seconded S:XX MINUTES


Table of contents:

1. Minute 027/18: Apologies for absence. ............................................................................................. 4

2. Minute 028/18: Approve previous meeting minutes. .......................................................................... 4

3. Minute 029/18: Matters arising. ......................................................................................................... 4

4. Minute 030/18: Declarations of interest and requests for dispensations. .......................................... 4

5. Minute 031/18: Public comments on agenda items only. .................................................................. 4

6. Minute 032/18: Finance – Approve outstanding payments. ............................................................... 4

7. Minute 033/18: Chairman report – DS. .............................................................................................. 4

8. Minute 034/18: Somerset County Council report – HD. ..................................................................... 4

9. Minute 035/18: West Somerset District Council report – SG/CM. ..................................................... 4

10. Minute 036/18: Police Community Support Officer report – ST/PB. ................................................ 4

11. Minute 037/18: Planning – DS. ........................................................................................................ 5

11.1. Planning application 3/16/17/009. ...................................................................................... 5



12. Minute 038/18: Parish Maintenance. ............................................................................................... 5

12.1. Walkabout. ............................................................................................................................. 6

12.2. Tender/s and advertising for parish maintenance. ........................................................... 6

12.2.1. Decision on Lengthsman’s scheme ............................................................................ 6

12.2.2. Review & approve external contractor tender document ......................................... 6

12.3. Village ‘clear up’. ................................................................................................................... 6

13. Minute 039/18: Areas of Outstanding Natural Beauty / National Trust. ........................................... 6

14. Minute 040/18: Highway and Rights of Way. ................................................................................... 6

14.1. Parish Road signs. ................................................................................................................ 6

14.2. A39 Gorse. ............................................................................................................................. 7

14.3. No mans’ land layby ............................................................................................................. 8

15. Minute 041/18: Clerk – HS. ............................................................................................................ 10

16. Minute 042/18: Councillors – All. ................................................................................................... 10

16.1. MY – Hunt. ........................................................................................................................... 10


17. Minute 043/18: Requests via correspondence. ............................................................................. 12

17.1. David Talling – Lengthsman’s project decision. ............................................................. 12

17.2. Erl Plomgren – Memorial trees site maintenance. ......................................................... 15

17.3. Stephen Campbell – Barrier in village green. ................................................................. 16

17.4. Greg Glendell - Deer reflectors on A39 ........................................................................... 16

17.5. Speed Indicator Device (SID) ............................................................................................ 16

17.6. DS - Portway Lane parking issue. .................................................................................... 17

17.7. Alan Falkingham – HDVH Funding request. ................................................................... 20

17.8. Terry Ayre – Hinkley bus tour. ........................................................................................... 21

17.9. Martyn Cunningham - Military Movements Holford. ....................................................... 22

17.10. Nether Stowey Library. .................................................................................................... 22

17.11. Jenny Swash - Strawberry field building. ...................................................................... 23

17.12. Carol Watkins – Bowling Green seat. ........................................................................... 24

18. Minute 045/18: Open discussion at the discretion of the Chairman .............................................. 24


1. Minute 027/18: Apologies for absence. None received.

2. Minute 028/18: Approve previous meeting minutes. Meeting 08 January 2018 P: TA S: MY

3. Minute 029/18: Matters arising. None.

4. Minute 030/18: Declarations of interest and requests for dispensations. MY – Village Hall Committee

5. Minute 031/18: Public comments on agenda items only. None.

6. Minute 032/18: Finance – Approve outstanding payments. HS Salary/expenses £504.67 P: TA S: MY

7. Minute 033/18: Chairman report – DS. Chairman report http://holford-pc.gov.uk/wp-content/uploads/2018/03/20180312-Chaiman-report.pdf

8. Minute 034/18: Somerset County Council report – HD. Somerset County Council Newsroom https://somersetnewsroom.com

9. Minute 035/18: West Somerset District Council report – SG/CM. West Somerset District Council News & Press Releases https://www.westsomersetonline.gov.uk/Home.aspx

10. Minute 036/18: Police Community Support Officer report – ST/PB. None received.


11. Minute 037/18: Planning – DS. https://www.westsomerset.gov.uk/online-applications/

11.1. Planning application 3/16/17/009. 3/16/17/009 | Variation of Condition No. 01 (stationing of caravans) and No. 02 (occupation) of application 3/16/07/001 | Camping Site, Moorhouse Farm, Holford, Bridgwater, TA5 1SP

DS, CH, TA – Declared interest. GW – Handed paperwork.

20180119 Site visit – GW, EC, MY

20180119 Planning meeting

20180124 Comments sent to WSC

o Local economy will benefit. o No issue with the site operating 12 months a year. o EDF area needs to be defined and separated from Touring site. Only the EDF area will

allow stays longer than 28 days. o Recommend a review in 5 years if application is granted.

Decision: Withdrawn by applicant

11.2. Planning application 3/16/18/001. 3/16/18/001 | Conversion of barn to 1 No. residential dwelling, erection of double garage and associated works | Woodlands Farmhouse, Williton to Bridgwater Road, Holford, Bridgwater, TA5 1SE

20180309 Site visit – DS, TA, CH

20180312 Comments to be sent to WSC: No objections/issues raised, development is in keeping with the surroundings.

20180314 Comments sent to WSC.

11.3. Planning application 3/16/18/002. 3/16/18/002 | Conversion of barn to 1 No. residential dwelling, erection of double garage and associated works | Woodlands Farmhouse, Williton to Bridgwater Road, Holford, Bridgwater, TA5 1SE

20180309 Site visit – DS, TA, CH

20180312 Comments to be sent to WSC: No objections/issues raised, development is in keeping with the surroundings.

20180314 Comments sent to WSC.

12. Minute 038/18: Parish Maintenance. CH/HS – Send tender letters prior to next meeting.

20180111 – HS sent tender letter to councillors for review


20180131 – MY proposed/accepted to take over this task from CH

12.1. Walkabout. Proposed date – Monday April 09 2018. Meet @ Bowling Green car park. Time to be confirmed.

12.2. Tender/s and advertising for parish maintenance.

12.2.1. Decision on Lengthsman’s scheme After a lengthy discussion on the cost of training, equipment, machinery/chemical storage, machinery upkeep, insurance and retaining staff it was decided the parish council will not pursue the Lengthsman’s scheme this year. P: TA S: CH Majority Cllrs in favour.

12.2.2. Review & approve external contractor tender document http://holford-pc.gov.uk/wp-content/uploads/2018/03/2018-2019-Contractor-tender.pdf

P: EC S: CH All Cllrs in favour. Tender document to be advertised on village notice boards, website and West Somerset Free Press. Advertised Week beginning 12 March 2018.

12.3. Village ‘clear up’. MY – Lots of local people mentioned rubbish in ditches in the village. CH/MY – To organise village “clear up” days & equipment.

13. Minute 039/18: Areas of Outstanding Natural Beauty / National Trust. Cllr HD is a SCC representative on this board and will report back to Holford Parish Council.

14. Minute 040/18: Highway and Rights of Way.

14.1. Parish Road signs. Peter Grandfield to provide information to HS. 20171220 No progress to date. HS emailed Peter Grandfield requesting contact details of persons to chase the matter. 20180108 DS to contact PG. 20180131 DS emailed PG.


20180202 PG emailed DS/HS.

20180206 PG passed on paperwork for the signs to HS, subsequently forwarded to DS 20180312: TA declared an interest as road sign/s will go on his land. CH – Will review all information received and contact Highways.

14.2. A39 Gorse. HS to chase up & forward details to HD. 20171114 - HS emailed County roads & copied HD. 20171205 – HS emailed County roads for an update. 20171211 – Response from County roads.

20180108 DS to contact field owners to confirm.

20180115 DS confirmed only half the work was undertaken.

20180116 HS emailed County roads with comments from DS.


20180125 Email received from SCC

20180125 HS emailed SCC

20180312: Issue closed for the time being.

14.3. No mans’ land layby

20180108 Parish has reported fly tipping in the area numerous times and will continue to do so.

20180108 CH – Will stop by the site & report to WSC.

20180109 HS email to National Trust


20180112 Email from National Trust

20180226 HS emailed WSC

20180226 Email from WSC

20180227 HS email to National Trust


20180301

15. Minute 041/18: Clerk – HS. Refer to section 17 Requests via correspondence.

16. Minute 042/18: Councillors – All.

16.1. MY – Hunt. Public should be able to contact any Cllr in the absence of CH.

Holford resident Ali Butterworth was very upset with the Hunt a fortnight ago.

Hunt followers – driving fast and being very rowdy by bowling green.

Stuart Tavner (resident) – reported hearing a gun shot 06 November 2017 and with a lot of commotion & lots of hounds.

20171122 HS Emailed Police for their advise on the matter

20171123 Police advise saved on parish website & also shared with Ali Butterworth who reported the matter.

20171227 HS Contacted West Somerset Vale Hunt via their website

http://wsvh.co.uk and wrote the below:


I write on behalf of Holford Parish Council. I am not too sure how this issue has been dealt with in the past or if there has been any such incident before. It was brought to our attention in our last parish meeting by a number of our parishioners that during the early part of November there was a hunt party in the Holford area and that the followers on quad bikes were driving very fast and generally being very rowdy near our village green. Some of our residents felt quite threatened by this behaviour. Is there any rules or codes your followers should abide by? Has such an incident been raised with you before? If yes, how did you overcome it? Is there anything we can do as a council to help? I look forward to hearing from you. 20171229 Email response from West Somerset Vale Hunt

20171228 HS Contacted Quantock Staghounds and emailed the below:

20180105 No response received to date.

20180122 HS Emailed Mr.Gibbons.

20180130 Received email from Nick Gibbons


20180130 Emailed Nick Gibbons

20180226 HS emailed Nick Gibbons

20180312 No response received. 20180312 – CH/DS to arrange a visit.

17. Minute 043/18: Requests via correspondence.

17.1. David Talling – Lengthsman’s project decision. Matter was discussed in the meeting. 20171115 Email to David Talling: All Cllrs unanimously agreed that a number of key factors were considered in the selection process before a decision was taken.

20171120 Email to David Talling:

20180105 David Talling requesting response from Chairman

20180108 Matter discussed, All Cllrs except EC who was not a member of the council at the time, agreed on the decision Greenslades was the correct choice.

DS to contact David Talling

20180111 14:12 DS Email to David Talling


20180112 11:47 Email from David Talling

20180116 05:29PM Chair emailed David Talling together with letter from CH.


20180116 19:00 David Talling closed issue.

20180312 Correspondence shared with HPC; issue closed.


17.2. Erl Plomgren – Memorial trees site maintenance.

20180108 DS to speak with Nigel Garnsworthy - National Trust land. 20180108 DS to contact Kilve Parish Council for a joint meeting on how to resolve the matter. 20180301 Email from National Trust

20180301 DS informed Clerk site visit arranged for 20180314 with National Trust & Kilve. 20180312 – Cut logs should be out of sight. Some other tree branches still left unattended. Writing on stone still needs attention. Some trees are getting quite old, new trees should be planted


17.3. Stephen Campbell – Barrier in village green.

20180312 – Check missing posts TA to provide posts. CH to arrange maintenance.

17.4. Greg Glendell - Deer reflectors on A39

20180312 – Cllrs advised the reflectors were put up awhile back as an experiment. Advised maybe the Quantock Deer Management Group might be able to help.

20180220 – Damaged and reflective posts along the A39 in the village have been reported to SCC Roads and Transport team 0300 123 2224. Reference # 516348.

17.5. Speed Indicator Device (SID) Require decision from HPC on revised SID programme. 20171206 Email from SCC – Possible termination of SID programme. 20180125 Email from SCC – Confirmation of termination from 20180331 with options for a revised SID programme. 20180301 HS emailed SCC

20180307 Email from SCC


20180312 DS/CH to look into the scheme and liaise with Kilve Parish Council.

17.6. DS - Portway Lane parking issue. 20180108 DS reported cars parking on Portway Lane is still an issue. Requested the issue be reported again in the Holford News and Views newsletter.

20180111 HS emailed SCC roads & transport

20180226 Email from SCC roads & transport


20180226 HS emailed Avon&Somerset Police


20180305 Email from PCSO

20180306 HS email to DS who originally reported the problem.


20180307 DS to HS

20180312 DS to provide details of car registration numbers.

17.7. Alan Falkingham – HDVH Funding request. 20171113 DS, MY, GW declared an interest.

20171113 DS – Suggested a public meeting between Parish Council & Village hall in the next couple of weeks. Village hall clerk to advise after their meeting on 15/11/2017. 20171205 Received email from HDVH Chairman - Urgency on matter. 20171227 Village Hall request for funding to be discussed at next parish meeting on 08 Jan 2018 20171219 – SALC advise on Cllrs who are trustees too.

20180108 – There was no official parish/village hall meeting and no decisions made before today. Cllrs got together to inform themselves of how best to proceed at the next parish meeting. 20180108 DS, MY, GW declared an interest. CH - Taken chair to discuss matter. Alan Falkingham – Advised on the village hall funding arrangements. CH – Explained how the funding request could be met via a public works loan if the Parish Council decided to support the village hall. DS, GW, MY – Left the room Vote was taken to decide on whether the Parish Council would like to support this request. All remaining Cllrs (EC, CH) in favour P:TA, S:EP CH/EC – Write public consultation letter to raise precept to repay the public works loan. Week commencing 16th Jan – Public consultation letter sent out Week commencing 22nd Jan – Public meeting in the village hall postponed to 29th Jan. 20180122 – 2nd public consultation letter with additional information sent out. 20180129 – Extraordinary Parish Meeting held & decision taken to apply for public works loan. 20180206 – DCLG Completed application sent to SALC 20180306 – HS received approval email from DCLG.


20180307 Email from HDVH Chairman

20180312: Application made to DCLG was approved on the 06 March 2018. A final application to the Public Works Loan Board will be made a week prior to when the actual funds are needed.

Update from Alan Falkingham:

If all goes to plan, building works to start early June

17.8. Terry Ayre – Hinkley bus tour. TA – Bus tour of Hinkley for Parish Councillors. HS to contact [email protected] 20171114 HS emailed EDF Energy


20171129 Email received from Hinkley Point C, to be discussed at next parish meeting. https://www.edfenergy.com/energy/education/visitor-centres/hinkley-point-b-visitor-centre 20171205 Provisional date booked. Wednesday 07 March 2018 @ 10am -12.30pm for 30 persons from Visitor Center in Bridgwater. Details to provide before the tour for all persons – name, dob, nationality & country of residence. On the day persons to bring in a photo id – passport/driving license. To be discussed at next parish meeting 08/01/2018. 20180108 HS to advertise bus tour noticeboards & website. 20180110 HS advertised bus tour on noticeboards & website 20180201 HS Confirmed bus tour with EDF on March 07 2018. 20180307 Bus tour took place. 20180312: A number of persons from the village went on the bus tour on Wednesday 7th March 2018. It was a well received and informative tour.

17.9. Martyn Cunningham - Military Movements Holford.

20180312 DS to look into issue.

17.10. Nether Stowey Library.


http://holford-pc.gov.uk/wp-content/uploads/2018/03/20180216-Nether-Stowey-parish-library-ltr-1.pdf

20180312 – Cllrs advised to advertise in Holford News and Views.

17.11. Jenny Swash - Strawberry field building. Jenny Swash – Raised concerns about the storage building in the Strawberry field. Looking more like a house.

https://www.westsomerset.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=_WSC_DCAPR_22647

20180110 HS emailed WSC

20180226 HS requested status update

20180227 Email from WSC

20180302 HS received email/letter from WSC planning enforcement

http://holford-pc.gov.uk/wp-content/uploads/2018/03/20180302-Strawberry-fields-Planning-enforcement-letter.pdf


17.12. Carol Watkins – Bowling Green seat. 20180228 Email from Carol Watkins

20180312 – Plaque has been installed by the family.

18. Minute 045/18: Open discussion at the discretion of the Chairman Jenny Swash – Possibility of snow clearing by local residents with large machinery on the village roads. Some Cllrs advised this is high risk work and issues with insurance. Meeting closed 9.44pm. Date, Time and Location: 14 May 2018, 7:30pm @ Holford & District Village Hall, Holford.

Documents

HOLFORD PARISH COUNCIL · 2018. 5. 22. · Holford resident Ali Butterworth was very upset with the Hunt a fortnight ago. Hunt followers – driving fast and being very rowdy by bowling