HOBSONS BAY CITY COUNCIL · 2019-07-10 · HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 28 June 2016 2 Minutes of the Council Meeting Held on Tuesday 28 June 2016 at

HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 28 June 2016

Ordinary Council Meeting Minutes

Tuesday 28 June 2016

HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 28 June 2016

THE COUNCIL’S MISSION

Working with our community to plan, deliver and advocate for the services and infrastructure that will achieve a healthy, connected and sustainable future in Hobsons Bay.

OUR VALUES

Honesty

Trust

Integrity

Collaboration

Respect

Accountability

Council acknowledges the people of Yalukit Willam of the Boon Wurrung Country that makes up the Greater Kulin Nation as the traditional owner of these municipal lands.

Chairperson: Cr Peter Hemphill (Mayor) Strand Ward

Councillors: Cr Sandra Wilson Cherry Lake Ward

Cr Angela Altair Strand Ward

Cr Paul Morgan Strand Ward

Cr Jason Price Cherry Lake Ward

Cr Colleen Gates Wetlands Ward

Cr Carl Marsich Wetlands Ward

Chris Eddy Chief Executive Officer Hobsons Bay City Council

HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 28 June 2016

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CONTENTS

Agenda ................................................................................................................................. 3 1 Council Welcome .......................................................................................................... 3 2 Apologies ...................................................................................................................... 3 3 Disclosure of Interests ................................................................................................. 3 4 Minutes Confirmation ................................................................................................... 3

4.1 Ordinary Council Meeting ................................................................................. 3 5 Councillors’ Questions ................................................................................................. 4 6 Public Question Time ................................................................................................... 4 7 Petitions/Joint Letters .................................................................................................. 4 8 Business ....................................................................................................................... 5

8.1 Office of the Chief Executive ............................................................................ 5 8.1.1 Service Report – Office of the Chief Executive .................................................... 5

8.2 Community Wellbeing ....................................................................................... 7 8.2.1 Newport Youth Library Seniors Project – Selection of Name ............................... 7

8.2.2 Safe Schools ....................................................................................................... 9

8.2.3 Service Report - Community Wellbeing ............................................................. 12

8.3 Corporate Services.......................................................................................... 15 8.3.1 Annual Budget 2016-17 ..................................................................................... 15

8.3.2 Strategic Resource Plan 2016-17 to 2019-20 .................................................... 19

8.3.3 Service Report – Corporate Services ................................................................ 20

8.4 Infrastructure and City Services ..................................................................... 23 8.4.1 Service Report – Infrastructure and City Services ............................................. 23

8.5 Strategic Development .................................................................................... 25 8.5.1 Accessible Beaches Trial .................................................................................. 25

8.5.2 Target 2265: A Four Year Emissions Reduction Plan ........................................ 28

8.5.3 Service Report – Strategic Development ........................................................... 32

9 Delegates Report ........................................................................................................ 34 9.1 Chief Executive Officer Performance Review ................................................ 34 9.2 Delegates Report ............................................................................................. 36

10 Supplementary Public Question Time ....................................................................... 39 11 Urgent and Other Business........................................................................................ 39

HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 28 June 2016

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Minutes of the Council Meeting Held on Tuesday 28 June 2016 at 7.00pm in the Council Chamber, Hobsons Bay Civic Centre, 115 Civic Parade, Altona.

PRESENT

CHAIRPERSON:

Cr Peter Hemphill (Mayor) Strand Ward

COUNCILLORS: Cr Sandra Wilson Cherry Lake Ward

Cr Colleen Gates Wetlands Ward

Cr Jason Price Cherry Lake Ward

Cr Angela Altair Strand Ward

Cr Paul Morgan Strand Ward

Cr Carl Marsich Wetlands Ward

OFFICERS Mr C Eddy Chief Executive Officer

Ms T Rose Director Corporate Services

Mr B Millard Director Strategic Development

Ms S Clarke Director Infrastructure and City Services

Mr P Hunt Director Community Wellbeing

Ms D Eyckens Manager Governance and Local Laws

Mr Stephen Zelez Manager Communications and Community Relations

M Simkin Governance Coordinator/Minute Secretary

Hobsons Bay City Council 28 June 2016 Ordinary Council Meeting Minutes

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Agenda

1 Council Welcome The Chairperson welcomed members of the gallery and acknowledged the people of the Kulin Nation as the traditional owners of this land.

2 Apologies Nil.

3 Disclosure of Interests In accordance with Sections 77A, 77B, 78 and 79 of the Local Government Act 1989 Councillors are required to disclose a "conflict of interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.

In accordance with Section 79B of the Local Government Act 1989 Councillors who consider that they have a personal interest that is in conflict with their public duty in relation to a matter may, if they do not have a conflict of interest as described above, apply to Council to be exempted from voting on the matter.

Disclosure must occur immediately before the matter is considered or discussed.

Nil.

4 Minutes Confirmation

4.1 Ordinary Council Meeting Confirmation of the minutes of the Special Council meeting of the Hobsons Bay City Council held on 7 June 2016 and the Ordinary Council meeting held on 14 June 2016 (copy previously circulated).

Motion Moved Cr Sandra Wilson, seconded Carl Marsich: That the minutes of the Special Council Meeting of the Hobsons Bay City Council held on 7 June 2016 and Ordinary Council Meeting of the Hobsons Bay City Council held on 14 June 2016, be confirmed.

Carried


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5 Councillors’ Questions Cr Colleen Gates noted the recent break in and fire at the Altona Meadows Community Centre, and asked when the building will be reinstated so activities can resume at the centre?

Peter Hunt, Director Community Wellbeing, advised that there has been considerable smoke damage to the building and cleaning work and repainting has commenced. The Altona Meadows Library and other community centres have offered their spaces to relocate programs if required, although they have not been approached to do so. It is anticipated that the works to reinstate the building should be completed just after the school holidays.

Cr Sandra Wilson referred to the land at the mouth of Laverton creek and the important advocacy work being undertaken in relation to the environmental significance of the area, particularly in relation to migratory shorebirds, and the encroachment of kite surfers and dogs. Cr Wilson requested an update on discussions with Parks Victoria, Melbourne Water and the Department of Environment, Land, Water and Planning (DELWP) in relation to management of the area.

Bill Millard, Director Strategic Development, advised that there has been a meeting with DELWP. Staff from the directorates of Strategic Development and Infrastructure and City Services are working together to consider the issues associated with management of the site. Council is sharing advice with DELWP regarding species and bird numbers, and a time series of photographs to see the extent of the spit. DELWP is also seeking advice from Land Victoria as to whether the land is new land and not part of the bay. To date there have been good discussions as the various agencies work toward a practical and strategic approach to management of the land. Council is awaiting a time frame for further meetings, and it is expected that the agencies and Council will meet and workshop a plan for the future management of the area.

6 Public Question Time Nil.

7 Petitions/Joint Letters Nil.


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8 Business

8.1 Office of the Chief Executive

8.1.1 Service Report – Office of the Chief Executive Office of the Chief Executive Appendix: 1 1st Pink

Purpose

To inform Council of the recent issues, initiatives and projects undertaken by the office of the Chief Executive from 20 May to 23 June 2016.

Motion

Moved Cr Sandra Wilson, seconded Cr Angela Altair: That Council receive and note the Office of the Chief Executive Service Report including details of recent issues and initiatives undertaken.

Carried

Local Government Act Review Taskforce The MAV has formed a Local Government Act Review Taskforce, comprising 11 Councillors and six Chief Executives. Membership is spread across metropolitan, regional and rural interests. The CEO has been appointed to the taskforce, which will begin meeting soon to review the directions paper recently issued by the State Government. The directions paper outlines key reforms proposed to develop a new legislative framework for local government in Victoria.

Resilient Melbourne Strategy Launch The CEO attended the official launch on 1 June of the Resilient Melbourne Strategy which is a result of work across metropolitan Melbourne’s 32 councils as part of the Rockefeller Foundation’s 100 Resilient Cities program. The strategy has since been formally presented to Hobsons Bay City Council for endorsement, and the resulting actions will be referred to future strategies and plans. The CEO was one of five local government chief executives to lead a focus area to inform the development of strategy over the past 12 months.

Automotive Transition Taskforce The first meeting of the Automotive Transition Taskforce for Western Melbourne has been held with attendance from the CEO and representatives of other western region councils, State and Federal Government departments. The purpose of the first meeting was to review the terms of reference and determine required information and resources. The taskforce was established by the Minister for Industry, and will meet quarterly to review the implementation and local take up of initiatives such as the Local Industry Fund for Transition, and the Automotive Supply Chain Transition Program.

MAV CEO Forum The CEO was a participant in a forum of local government Chief Executives convened by the MAV. Victorian Ombudsman Deborah Glass was a guest speaker, outlining her work in dealing with local government complaints and her upcoming transparency review. The CEOs of the Lost Dogs Home and RSCPA Victoria provided a joint presentation on trends in animal


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welfare and opportunities for local government to work most cost effectively with their organisations.

Infrastructure Victoria 30 year Strategy An options paper for the development of a 30 year infrastructure strategy for Victoria was recently released. The western region CEOs participated in a special briefing with Infrastructure Victoria representatives to provide input and inform the development of individual and regional submissions to the options paper, which were due by 17 June.

National General Assembly, Canberra The annual National General Assembly of local government was held in Canberra, 20 to 22 June 2016. Hobsons Bay was represented by Councillors Angela Altair and Colleen Gates, and the Chief Executive Officer. The assembly voted on 78 strategic motions submitted by local governments from across Australia. Motions that were passed will now become part of the strategic work of the Australian Local Government Association.

100 Services in 100 Days campaign update Hobsons Bay’s 100 Services in 100 Days campaign continues to perform strongly, reaching over 100,000 people by midway point. The majority of the engagement is occurring through Facebook and Twitter. Posts are also being made to Council’s Linkedin and Flickr accounts. The campaign materials have been made available to other councils in Victoria, with at least one other Council (East Gippsland Shire) now running their own 100 Services campaign.


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8.2 Community Wellbeing

8.2.1 Newport Youth Library Seniors Project – Selection of Name Directorate: Community Wellbeing Appendix: 2 1st Green

Purpose

To assign the name of the new facility at Mason Street Newport, currently named the Newport Youth Library and Seniors Project as the Newport Community Hub.

Motion

Moved Cr Paul Morgan, seconded Cr Colleen Gates: That Council: 1. Confirm the intention to name the new facility at Mason Street Newport as the

Newport Community Hub.

2. Proceed with registering the name on the Geographical Names Database with the Department of Sustainability and Environment.

Amendment

Moved Cr Angela Altair, seconded Cr Jason Price: That Council: 1. Confirm the intention to name the new facility at Mason Street Newport as the

Newport Library and Community Hub.

2. Proceed with registering the name on the Geographical Names Database with the Department of Sustability and Environemnt.

The amendment was put to the vote and lost.

Division:

For – Cr Angela Altair, Cr Jason Price.

Against – Cr Sandra Wilson, Cr Paul Morgan, Cr Peter Hemphill, Cr Carl Marsich and Cr Colleen Gates.

The motion was put to the vote and carried.

Report Summary Construction of the new facility at Mason Street Newport will be completed and the building open to the community in September 2016. This new facility will house a number of seniors groups, the Newport Library, Newport Maternal and Child Health Service and the Youth Services team.

In line with Council’s Naming Policy community consultation was undertaken eliciting a strong response with 29 names submitted.


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As part of the Newport Youth Library and Seniors Project a Community Reference Group had been established to contribute to the design of the building. This group reviewed the names submitted through the public process and three preferred names have been shortlisted for consideration by Council.

1. Newport Hub

2. Newport Community Hub

3. Newport Community Junction

Background Council as a Naming Authority under the Geographic Place Names Act 1998, is required to resolve all geographic place names (including buildings) in the municipality, with the exception of geographic places of State significance.

The Hobsons Bay City Council Naming Policy outlines a naming process that is in line with the State Government Guidelines for Geographic Names.

Discussion The naming process for the Newport Youth Library Seniors Project was open to public submissions for a period of six weeks from late January 2016. Advertisements were placed through Newport Community Groups, the Newport Traders and the existing community contact list, which was established through previous consultation events. The broader community was made aware via a media release, social media, Council’s website, flyers at all libraries and community centres and Council owned kindergartens.

The names submitted were assessed by officers against the principles outlined in Council’s Naming Policy. The list of names was taken to the Newport Youth Library Seniors Project Community Reference Group comprising of interested residents and key community stakeholders.

The group was provided with the State Government Guidelines for Geographic Names and the Hobsons Bay City Council Naming Policy as explanation to the decision making process. These guidelines do stipulate naming conventions that restrict latitude in terms of creativity and nuance. For example only 25 characters are permitted and the name must include references that contribute to the geographical location and ease of navigation to the facility particularly for emergency services.

The Community Reference Group members individually named their preferred short list names, with a clear top three emerging.

These names were in order of preferred votes:

1. Newport Hub

2. Newport Community Hub and Newport Community Junction in equal second place.

The Newport Hub was defined as the preferred option, however it is noted that the other named community facility Council manages, the Laverton Community Hub, has community in its full name.


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8.2.2 Safe Schools Directorate: Community Wellbeing Appendix: 3 1st Yellow

Purpose

To inform Council of the Safe Schools Coalition Australia and recommend that Hobsons Bay City Council join the Coalition as a Supporter Organisation.

Motion

Moved Cr Paul Morgan, seconded Cr Sandra Wilson. That Council join the Safe Schools Coalition Australia as a Supporter Organisation.

Carried

Cr Angela Altair left the Council Chamber at 7.49pm and was absent for the vote on item 8.2.2.

Report Summary

Safe Schools Coalition Australia is a coalition of young people, teachers, principals, schools, service delivery partners, youth organisations, parents and governments working together to create safe and inclusive school environments for same sex attracted, intersex and gender diverse students, staff and families. It is funded by the Australian Government and in Victoria, by the Victorian Government through the Department of Education and Training. The national coalition builds upon the work undertaken by the Safe Schools Coalition Victoria which has been funded by the Victorian Government since 2010. Schools which are signed up to the Safe Schools Coalition receive both support and guidance to provide accepting and safe environments for same sex attracted and gender diverse students

It is recommended that Council build upon the advocacy and direct service provision work it has undertaken for GLBTIQ residents and register with the Safe Schools Coalition Australia as a Supporter Organisation.

Supporter Organisations are required to formally pledge their support for Safe Schools Coalition Australia and to promote messages promoting safe and inclusive school environments for all. As a Supporter Organisation Council would be required to have a link on the Council website to the Safe Schools Coalition Australia website. Council’s logo would also appear on the Safe Schools website recognising Council as a supporter organisation.

Background Safe Schools Coalition Victoria was founded in 2010 as part of Gay and Lesbian Health Victoria and was the first initiative of its kind in Australia. It receives continued financial support by the Victorian Department of Education and Training and is based at La Trobe University. The work of the Safe Schools Coalition Victoria has led to the formation of Safe Schools Coalition Australia and the subsequent national rollout across all states and territories by early to mid 2016. With government and community support, hundreds of schools across the country are being assisted in their efforts to actively promote safety, diversity, inclusion and respect for the whole school community.

Schools are invited to join as Member Organisations. Membership is voluntary and provides principals and their schools access to a range of free supports and services which will assist


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them respond to homophobic and transphobic behaviour and to actively create inclusive school policies and practices both within and outside of the classroom. Support is made available to schools through the provision of free professional development, training, expert advice, written materials, needs analysis and identification and individual consultations.

Organisations/services other than schools are also invited to support the Safe Schools Coalition Australia by becoming a Supporter Organisation. Supporter organisations, such as local government, are required to formally pledge their support for Safe Schools Coalition Australia and promote messages in regard to the need for safe and inclusive school environments for all.

The Safe Schools Coalition Australia’s pledge is the same for all Supporter Organisations and reads:

‘We believe that schools should provide a safe and inclusive environment for all students, so that they can learn, grow, and reach their full potential – free from bullying and discrimination. We pledge to stand up against homophobia and transphobia whenever we see or hear it. We are proud to support Safe Schools Coalition Australia and its work to create positive change for same sex attracted, intersex and gender diverse students, school staff and families’.

Discussion Research indicates thousands of young people across Australia experience homophobic and transphobic behaviour, discrimination and isolation in schools. These experiences have serious consequences for their health and wellbeing, their attendance at school and their academic achievement. Research however has also established that a supportive and inclusive school environment is essential for all students to be healthy and happy and achieve their potential (Safe School Coalition Australia 2016).

The Safe Schools Coalition Australia offers free professional development for school staff and free resources, advice and support to students and the school community to help build safe, supportive and welcoming spaces. They undertake staff and student surveys in regard to perceptions, knowledge and experience in order to gain a clear picture of individual school culture and to enable the measurement of change over time within a school community. Guidance and consultations are also provided to individual students, teachers and parents.

Support is growing for the Safe Schools Coalition Australia, with organisations, government ministers and high profile individuals committed to creating safe and inclusive schools free from homophobic and transphobic bullying.

Organisations across Australia, other than schools, are also being invited to pledge their support for the Safe Schools Coalition Australia by becoming a Supporter organisation.

While becoming a Supporter Organisation is symbolic in many ways, Supporter Organisations are required to formally pledge their support for the Safe Schools Coalition Australia by joining as a member and by promoting messages of safe and inclusive school environments for all. As a Supporter Organisation Council would also be required to have a link from the Council website to the Safe Schools website and Council’s logo would appear on the Safe Schools Coalition Australia website acknowledging Council as a Supporter Organisation.

Current Victorian supporter organisations include the Victorian Equal Opportunity and Human Rights Commission, Family Planning Victoria, Frankston City Council, Mornington Peninsula Shire, Transgender Victoria and Swan Hill District Health. The only local schools currently registered as a member of the Safe Schools Coalition Australia are; Altona Green,


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Altona, Newport Lakes and Williamstown Primary Schools. No secondary colleges are currently members.

Should Council choose to become a Supporter Organisation an opportunity exists for Council’s Early Years and Youth Services teams to partner with the Safe Schools Coalition Victoria in assisting to increase the reach of this initiative across the municipality.

The aims of the Safe Schools Coalition Australia is well aligned with the intent of Council’s Gender Equity Policy Statement and the advocacy and service provision role Council has undertaken for our GLBTIQ community.

In February 2016, the Commonwealth Government announced a review into the “appropriateness” of the Safe Schools Coalition Australia resources, and the extent to which parents and school communities are consulted about the use of these resources. The review was undertaken by Emeritus Professor Bill Louden and Professor Donna Cross. The Federal Government’s independent review found that the program’s resources are consistent with the Safe Schools’ aims to reduce bullying and increase support for Lesbian Gay Bisexual Transgender and Intersex (LGBTI) students, families and staff. The review also found that Safe Schools’ resources are in line with the national curriculum, are age-appropriate and enable teacher choice about materials to use: “these choices fall within the range of reasonable teacher judgement and school policy”.

There has been some political debate surrounding the merits of the program and specific elements of the program. In response to concerns raised the Victorian Government responded by reaffirming its support for Safe Schools Coalition Victoria’s work and that there will be no alterations to the program. A fact sheet was also issued by the Department of Education and Training to clarify the intent of the program and to dispel any misconceptions and is attached in the appendix.

In Hobsons Bay the following schools have signed up as part of the program:

Altona Green Primary School

Altona Primary School

Newport Lakes Primary School

Williamstown Primary School


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8.2.3 Service Report - Community Wellbeing Directorate: Community Wellbeing Appendix: 4 1st Blue

Purpose To inform Council of issues, initiatives and projects undertaken by the Community Wellbeing Directorate from 20 May to 23 June 2016.

Motion Moved Cr Colleen Gates, seconded Cr Carl Marsich: That Council receive and note the Community Wellbeing Service Report including details of recent issues and initiatives undertaken by the directorate.

Carried

Cr Angela Altair returned to the Council Chamber at 7.54pm and was present for the vote on item 8.2.3. Family, Youth and Children’s Services The Cooraminta North (Laverton) kindergarten has been successful in gaining a $192,000 grant from the (DET) to increase the licensed capacity of the service to 33. This will increase overall capacity by eight childrens places which will meet expected demand. Council’s contribution to the project will be $64,000. The building works are expected to commence late June 2016 and be completed for term four.

There are currently 827 families indicating their intention to enrol in a four year old kindergarten program through the central enrolment scheme which is consistent with last year’s enrolment numbers.

In the month of May 119 birth notices were received. Altona, Laverton and Williamstown areas were the busiest centre’s this month. The Immunisation team gave 1,033 immunisations to 474 clients. The team is extremely busy helping families affected by the “No Jab No Play” and No Jab No Pay” State and Federal legislation changes.

Throughout May, 24 young people were engaged in counselling service’s with 87 counselling sessions being provided. There were 35 secondary consultations delivered and emergency relief was provided to 24 young people and their families. The main presenting issues for young people over the month were mental health issues including depression, anxiety, eating disorders and psychosis (58 per cent), and grief and loss (11 per cent).

The 2016 Hobsons Bay City Council Youth Parliament team attended a compulsory training camp from Friday 27 to Sunday 29 May. They will now attend a week-long residential camp, which includes three days debate in Parliament House. Date and times participants will be in Parliament are Monday 27 June, 2.25pm-3.15pm v Horsham Secondary College and Thursday 30tJune, 1.45pm-2.45pm v Horsham College.

Youth Services continued its participation in the Wyndham Hobsons Bay Region Career Association Career Expo, an estimated 4,000 people visited the Expo over the two days. The Expo included coordinated year 10, 11 and 12 student groups from schools across Wyndham and Hobsons Bay.


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Teen Mental Health First Aid (teen MHFA), a new initiative of Mental Health First Aid International, is a classroom based training program for students aged 15 to18 years. 75 students across four classes from Mount St. Josephs College participated in the TEEN MHFA program.

On Friday 20 May 2016, two cyber bullying and digital citizenship workshops were delivered to students in Hobsons Bay. Over 80 students participated from Altona P- 9 and Laverton P-12 College.

Learning Communities There were 13,239 visits to the Laverton Community Hub during May and 340 activities held including a Hobsons Bay Citizenship Ceremony and video conferences for the Hindu Council of Australia. A new part time administrator has been appointed at the Hub who started her pathway to employment through the Brotherhood of St Laurence Transition to Work program and completed her work placement at the Hub. Seabrook Community Centre hosted 177 programs including a celebration morning tea for neighbourhood house week, and two job search workshops. New groups, Little Star Soccer and Reading Bees have proved popular with three soccer groups now running weekly and Saturday morning preschool and prep reading groups filled. During May 8,752 people visited the centre. In partnership with the resident-based Brooklyn Community Network and ISIS Primary Care, a movie night was held on Friday 20 May at Annunciation Primary School. Many residents came to socialise at the free BBQ and approximately 50 people stayed to watch the movie. This event was part of the place-based community development work being done in Brooklyn.

On Thursday 26 May National Sorry Day was observed. A community event was held at the Civic Centre which was attended by approximately 40 people, including members of the Aboriginal Community. This event heralded the beginning of Reconciliation Week which ran from 27 May to 3 June. During National Volunteer Week 2016 and World Environment Day 2016, over 80 volunteers from 14 friends groups attended a recognition event to celebrate their wonderful contribution to life in Hobsons Bay. The 2017 Community Grants Program closed on 10 June. 116 applications were received and are currently being processed. Twenty organisations have received funding via the Quick Response Grants 2016. In partnership with Williamstown High School, Libraries have commenced ‘drop-in’ technology sessions for the community. Two year nine students are available each Wednesday afternoon during school term at Williamstown Library to field basic IT queries in an informal and welcoming environment. Other key library activities held during Library and Information Week included, National Simultaneous Story time, 309 people across four library branches enjoyed “I Got This Hat” by Jol and Kate Temple. A community poll was conducted to find out “what is Hobsons Bay’s favourite book?” 506 votes were received to determine Charlotte’s web and The outsiders as the finalists. Over 70 short films capturing the history of Altona have been digitised in recent months, with 36 films uploaded so far to Hobsons Bay Libraries’ YouTube channel. And in the lead up to the Williamstown Literary Festival, a panel of Home-grown Hobsons Bay writers spoke about the pivotal moments and books that shaped their lives and writing at Williamstown Library on Thursday 16 June. More than 40 writers and community members were in attendance.


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Community Care Aged Care reforms are progressively being implemented over a number of years to ensure a sustainable and affordable service system for older adults. Community Care Assessment staff have been attending extra training in preparation for implementation of My Aged Care on 1 July 2016.


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8.3 Corporate Services

8.3.1 Annual Budget 2016-17 Directorate: Corporate Services Appendix: Separate Cover

Purpose

To adopt the Annual Budget and declare rates and charges for the year ending 30 June 2017.

Motion

Moved Cr Sandra Wilson, seconded Cr Carl Marsich: That Council, having given public notice of the preparation of a proposed annual budget and considered submissions received pursuant to section 223 of the Local Government Act 1989 (the Act) resolves to:

1. Adopt the Annual Budget 2016-17 annexed to this report as an appendix, in accordance with section 130 of the Act.

2. Authorise the Chief Executive Officer to give public notice of the decision to adopt the Annual Budget in accordance with section 130(2) of the Act.

3. Declare Rates and Services Charges totalling $97,880,958 (refer to section 7 of Annual Budget) for the year ending 30 June 2017 in accordance with section 158(1) of the Act as follows:

a) A general rate to be declared in respect of the 2016-17 financial year, raised by the application of differential rates as follows: i) A general rate of 0.2509 cents in the dollar on Capital Improved Value

(CIV) of all rateable residential properties; ii) A general rate of 0.3764 cents in the dollar on CIV of all rateable

vacant residential properties; iii) A general rate of 0.6272 cents in the dollar on CIV of all rateable

commercial properties; iv) A general rate of 0.8456 cents in the dollar on CIV of all rateable

industrial properties; v) A general rate of 1.0038 cents in the dollar on CIV of all rateable petro

chemical properties; vi) A rating concession of 0.1128 cents in the dollar on CIV of all rateable

recreational properties.

b) Under section 171(1)(a) of the Act, provide a waiver of: i) $70 for all residential properties occupied by a ratepayer who is an

eligible Department of Veteran Affairs Gold card recipient; OR ii) $50 for all residential properties occupied by a ratepayer who is an

eligible Centrelink pension card recipient (excluding healthcare).

c) Declare an annual service charge on properties, in accordance with section 158(1) of the Act for the collection, disposal and processing of garbage,


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recycling, garden waste and hard waste for the year ending 30 June 2016 to be raised as follows:

$177.20 (group A includes 240L green waste collection). $175.05 (group B includes 120L green waste collection). $166.40 (groups C and D excludes green waste collection). $131.65 (group E additional 120L garbage bin). $68.50 (groups F & G additional 240L green or recycle bin). $57.85 (group H additional private green waste bin).

4. In accordance with section 158(4) of the Act require that general rates and annual service charge must be paid by four instalments made on or before the following dates.

Instalment 1 30 September 2016 Instalment 2 30 November 2016 Instalment 3 28 February 2017 Instalment 4 31 May 2017

5. In accordance with section 172 of the Act, require persons to pay interest on any general rate or annual service charge, which that person is liable to pay and has not been paid by the date specified for payment.

6. Authorise the Revenue Administrator of Council to levy and recover the general rates, annual service charges and interest where applicable in accordance with the Act.

7. Respond to all submitters to the budget.

Carried

Report Summary

Council’s recommended Annual Budget 2016-17 is provided as an appendix under separate cover to this report and presented for adoption.

The budget as presented has been amended since it was proposed and advertised for public comment. Changes have been made as a result of the March 2016 forecast review, some minor adjustments to operating items and also in response to submissions made by the community where required.

The budget is premised on an operational surplus of $15.619 million based on total income of $127.994 million and expenses of $112.374 million. Operating surpluses are required to ensure that Council remains financially viable and able to fund current and future commitments including the capital works program, budgeted to be $34.119 million in 2016-17.

The average general rate increase recommended to be adopted is 2.5 per cent in accordance with The Fair Go Rates System, which commences in this 2016-17 financial year. The average rate increase has been reduced from four per cent previously included in Council’s Strategic Resource Plan. This has been possible as a result of an efficiency and cost saving program that commenced in 2014-15 with a forensic review of Council’s operational budget resulting in a $3 million underspend. The program continued in 2015-16,


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where savings of $1.3 million have so far been identified. Further reviews will be conducted to determine efficiency and cost savings that could continue on an ongoing basis. Despite this review service levels have generally been maintained in 2016-17.

Background The annual budget process commenced in December 2015. A number of key elements influenced the development of the proposed annual budget including the community consultation process, strategic priorities, capital works program, borrowing strategy, rating strategy and rate modelling, operational budget and fees and charges.

The rating and borrowing strategies were both adopted by Council on 26 April 2016. The proposed annual budget was also adopted on 26 April. Submissions were invited from the public and Council received seven submissions in relation to the proposed budget. The submissions were presented to Council on 14 June 2016 and submitters who requested to do so, spoke in support of their submissions.

Discussion Since that date Council has also identified a number of adjustments required, all of which are summarised in the following table:

The budget as presented has been changed since it was proposed and advertised for public comment. These changes are a result of the March 2016 forecast review, some minor adjustments to operating items and also in response to submissions made by the community if required. The changes are summarised as follows:

• an increase in Victorian Grants Commission funding of $19,000 as a result of new advice received. This additional amount is offset against an increase in the transfer to the infrastructure reserve

• a net increase to capital works of $979,000 as a result of the March 2016 forecast review. The additional amount is offset against an increase in the transfer from the capital carryover reserve

• adjustments to capital works grants, including an additional $650,000 in relation to Kororoit Creek trail and a reduction of $284,000 in road to recovery funding. These amounts are offset against transfers to the infrastructure reserve

No changes have been required as a result of the legislated public comment process in relation to in the 2016-17 annual budget. In summary seven responses received through the process have been considered and the following recommended:

• general building maintenance works at the Williamstown Swimming and Lifesaving Club’s toilets and change rooms is supported and will be considered as part of the existing building renewal budget. Further discussions will be held with the club in relation to longer term needs.

• the continuation of the existing footpath located at the southern end of Merton Street, Altona is supported in principle and further discussions will be held with the State Baseball and Softball Centre to determine the scope of work required

• three submissions to expand the Altona Sports Centre feasibility study were supported and will be funded within the current budget allocation

• whilst Council acknowledge the work of Project Respect, a budget allocation is not supported. The organisation is encouraged to consider applying under Council’s grant program.


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• the submission to extend the Market Street Pedestrian Way/Bike Path to Kororoit Creek Road (Hobsons Bay Coastal Trail) via Market Street, Railway Parade and Maddox Road is not supported at this stage.

Cr Carl Marsich left the Council meeting at 8.35pm.

Cr Paul Morgan left the Council Chamber at 8.35pm and returned at 8.38pm, and was present for the vote on item 8.3.2.


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8.3.2 Strategic Resource Plan 2016-17 to 2019-20 Directorate: Corporate Services Appendix: 5 2nd Pink

Purpose

To adopt the Strategic Resource Plan for the period of four years ended 30 June 2020.

Motion

Moved Cr Colleen Gates, seconded Cr Angela Altair: That Council adopt the Strategic Resource Plan for the period of four years ending 30 June 2020 as attached and in accordance with any changes made by Council when adopting the Annual Budget 2016-17.

Carried

Report Summary The Strategic Resource Plan for the four year period ending 30 June 2020 (SRP) is attached and presented to Council for adoption.

The SRP includes financial and non-financial resources (including human resources) for the next four financial years to achieve the strategic objectives in the Council Plan. The SRP is reviewed annually in line with the annual budget processes. Any changes made by Council in regard to the adoption of the Annual Budget 2016-17 will also need to be reflected in the SRP.

Background The SRP, annual budget and long term financial plan are updated annually through a process of consultation with the community, Councillors and staff.

The information contained in the attached SRP is based on Council’s Annual Budget 2016-17. A number of key elements influenced the development of these documents including the community consultation process, strategic priorities, capital works program, borrowing strategy, rating strategy and rate modelling, operational budget and fees and charges.

Discussion The key objective of the SRP is financial sustainability in the medium to long term, whilst achieving Council’s strategic objectives as specified in the Council Plan. The key financial objectives that underpin the SRP are: • generally maintaining existing service levels • achieve operational surpluses each year • maintain a robust capital works program with a focus on asset renewal • generally achieve a balanced financial (rate determination) result • increases are required to cash reserves to take into account increasing future

commitments


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8.3.3 Service Report – Corporate Services Directorate: Corporate Services Appendix: 6 2nd Green

Purpose

To inform Council of issues, initiatives and projects undertaken by the Corporate Services Directorate from the period of 20 May to 23 June 2016.

Motion

Moved Cr Angela Altair, seconded Cr Paul Morgan: That Council:

1. Receive and note the Corporate Services service report, including details of recent issues and initiatives undertaken by the directorate; and

2. In accordance with section 80A(2) of the Local Government Act 1989 incorporate into the minutes of this meeting the written records of Assemblies of Councillors held on 24, 30 May, 7, 14, 21 June 2016.

Carried

The Corporate Services Directorate delivers a range of functions to internal and external customers. Below is a brief summary of highlights for the month of May across the directorate.

Governance and Local Laws

Governance

A Junior Council meeting was held on 15 June 2016. The guest speaker was David Perkins from Scienceworks. David has developed programs and exhibitions at Melbourne Museum, the Immigration Museum and Scienceworks for the past seven years. David spoke to the students about two new exhibitions at Scienceworks, a short term interactive space and a longer term exhibition about science and technology. The next Junior Council meeting will be held on 3 August 2016.

Council adopted the Councillor Code of Conduct at a Special Council Meeting on 7 June 2016. All Councillors have signed the Code of Conduct.

OH&S/Risk

A number of external OHS training sessions have been held for Managers and Supervisors and training has been arranged for a recently elected Health & Safety Representative.

The biennial JMAPP insurance property, asset protection and business continuity risk audit was conducted and Council received a final score was 88 per cent, an excellent result. The audit criteria has been changed since the previous audit, making the score even more significant.

Local Laws There were 372 local law CHARM assignments logged, four vehicles were impounded as derelict/abandoned, 1,107 parking permits and 164 disabled parking permits were issued. There were 270 animal management CHARM assignments logged, 43 animals were


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impounded by Animal Management Officers and 25 animal fines were issued under the Domestic Animals Act 1994.

Cat and dog registration renewal notices were sent during March in preparation for the new registration year, commencing 10 April 2016. Renewal notices were sent for 10,185 dogs and 3,497 cats. 10,055 animals were registered as at the end of April. Follow up will occur for all outstanding registrations.

Emergency Management A North West Metropolitan Region (NWMR) Collaboration Strategic Planning Workshop was undertaken to determine the future priorities of the collaboration moving forward following the conclusion of the Pilot Project. The strategic plan has since been presented to the Western Region and North Region CEOs for consideration.

The Recovery Partners Network (Hobsons Bay, Wyndham and Melton) have been meeting to develop the Draft Children in Emergencies Sub-Plan. The sub-plan will embed the Child Safe Standards into its emergency management arrangements. The Municipal Emergency Management Plan (MEMP) Committee reviewed the draft plan at its Committee Meeting on 15 June 2016. It was decided to enable the Committee to provide feedback by 30 June 2016. The draft plan will be tested at Exercise Blockade scheduled in July.

Finance Council’s Audit Committee met in May where the main items discussed were: • legislative compliance • Chief Executive Officer’s update • action items and audit recommendations • internal audit program, including the Strategic Audit Plan July 2016 – June 2019, Internal

audit Progress Report and Recent Reports and Publications • risk management update • quarterly financial report for period ended 31 March 2016 • cash and investment balances at 31 March 2016

The Council report on the general revaluations of all rateable and non-rateable leviable (for the Fire Services Property Levy - FSPL) properties within the municipality was prepared during May. This report was presented and the valuations returned to Council on 14 June 2016. The valuations will be used for rating and FSPL purposes in 2016-17 and 2017-18.

Preparation has commenced for the end of financial year financial report and the associated audit. The shell statements have been prepared and provided to the auditors. In addition, asset revaluations are under way in relation to roads, land, buildings and associated assets. A number of issues are being addressed in relation to changes to useful lives used for depreciation purposes and discovery of assets not currently included on Council’s asset system.

The proposed Annual Budget 2016-17 was placed on public display until 1 June 2016. A total of seven public comments in relation to the proposed budget were received by the due date with Council considering submitters comments and formalising position when it gives final consideration to budget on 28 June 2016.

The Annual Budget 2016-17 requires a small number of adjustments since it was proposed and advertised for public comment. The changes are being tracked and are mainly a result of additional information received in relation to grants commission funding and adjustments to capital carryovers from 2015-16 that were identified during the March forecast review.

Council’s Strategic Resource Plan for the four years ended 30 June 2020 (SRP) has been updated. The SRP will be revised again in June to ensure that it reconciles with the Annual Budget and will be formally considered by Council on 28 June 2016.


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Customer Service Council’s contact centre received 9,832 phone calls (71 percent), 2,018 Counter visits (14 percent), 1,808 emails (13 percent) and 242 web chats (2 percent) during the month of May.

Monthly call volume continues to remain quite constant and phone remains the most preferred contact method for our customers. The top seven reasons for calls were related to Town Planning, Rates, Waste (including hard waste bookings), Community Care, Animals, Local Laws and City Services.

Emails received by the Customer Service Inbox include traditional emails, Snap Send Solve reports and online request forms submitted from Council’s website. The monthly email volumes continue to steadily trend upwards, as does the volume of Snap Send Solve reports.

The Snap Send Solve application provides customers with an easy way of interacting with Council, to report a range of issues across the municipality. There were 240 reports received via Snap Send Solve in May. This number continues to increase each month and has more than tripled since this time last year.

There were 2,018 customers who chose to visit in person at the Civic Centre. Most of these customers were making payments due to rates being due.

There were 242 customers who connected with Council via the online web chat option. This contact channel is continuing to prove an efficient and highly satisfying means of contacting council for quick enquiries.

There were 3,548 payments processed both at the counter and via the mail and 3,459 CHARM requests entered for the month.

The Customer Service team provided 339 hours of backfill across the organisation during May. The Backfill Program continues to provide opportunities for skilled customer service staff to assist with short term position vacancies across the wide range of departments in Council.

Information Services Council’s telecommunication billing system has been replaced with a new solution called ‘T Analyst’. T Analyst is Telstra’s online billing and reporting tool that removes the need to receive paper bills, automates reporting and cost allocation to various departments, saves time, and improves staff productivity.

Successful software upgrades this month include IMPS (Immunisation System), RiskWare (Risk Management System), and the Childcare Enrolment System (including an online portal). Preparations are being made for upgrades to Cashlink (with EFTPOS integration at the front counter), CareLink (Age Care Management System), and Confirm (Assets and Customer Service Management System).

Significant ICT projects that have been continuing over the recent months include the ICT infrastructure fit-out for the new Newport Library, replacement of the IT Service Desk System, an upgrade to Microsoft Office 2013 across all staff PCs, procurement of a new Events Management System, and the implementation of a Telstra SMS gateway to reduce costs and reliance on Australia Post’s physical mailing services.


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8.4 Infrastructure and City Services

8.4.1 Service Report – Infrastructure and City Services Directorate: Infrastructure and City Services Appendix: 7 2nd Yellow

Purpose

To inform Council of the recent issues, initiatives and projects undertaken by Infrastructure and City Services from 20 May to 23 June 2016.

Motion

Moved Cr Paul Morgan, seconded Cr Jason Price: That Council receive and note the Infrastructure and City Services Report including details of recent issues and initiatives undertaken.

Carried

As the 2015-16 financial year is drawing to a close, the Infrastructure and City Services Directorate currently has more than 70 projects underway during this May to June reporting period. A number of these projects are in the design and consultation phase and are due to be delivered in 2016-17. Completing this initial stage in 2015-16 ensures that time intensive projects are off to a flying start and can be delivered by the end of the next financial year. This is the case for several master plan projects and improvements mooted for streetscapes, traffic treatments and parking. And in the sporting arena the final designs, inclusive of construction documentation, have been completed for the redevelopment of both Paisley Park soccer and Fearon Reserve sportsfields.

On the building renewal front, projects currently being planned for 2016-17 include various sporting and recreation pavilions, with works ranging from extensions to the installation of specific elements for improved function and sustainability. Early childhood amenities will benefit from the addition of a new early years centre and an extension to another.

Over the last month, approximately 16 projects have recently been completed including: building renewal works at early childhood facilities, community facilities and numerous sporting pavilions. Security has been upgraded at several public amenities including the installation of new solar powered public lighting, while an extension to a junior skate park is aimed at increasing recreational opportunities for local youth. A major project culminating by June’s end is the meticulous restoration of the Williamstown Town Hall comprising: structural works, the supper room, the ballroom, new air-conditioning, restoration of the civic building and the plant room upgrade.

Most of the road rehabilitation and road resurfacing projects have been completed and those remaining are close to finalisation. Among the traffic led projects, works have commenced at one site and are about to start at two significant intersections in Williamstown to address driving behaviour.

Winter marks the mid point of Council’s tree planting season with the scheduled planting program of 1,800 trees - complemented by the conservation team’s collaborative planting programs with a number of friends groups. In the month of May, the conservation team organised and facilitated community planting day events at Cherry Lake buffer mound and Paisley Challis Wetlands. The team is currently spreading the word about National Tree Day which takes place on 31 July. This year, Council’s official National Tree Day event is scheduled to take place at Truganina Park in Altona Meadows.


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The importance of proactive community engagement was attested by the recent Epsom Street drop-in session held on 8 June. Council has also been advocating on behalf of the community to develop a response to the Western Distributor Project. Hobsons Bay City Council’s Western Distributor project team has been working intensively in an extremely narrow timeframe to put together a position on what is a very complex project. A set of draft principles that embody the preferred Project outcomes and specific recommendations (“Interim Hobsons Bay Project Requirements - Principles, Objectives and Performance Measures”) have been prepared and were adopted by Council on 14 June. Council’s interim position is now on public exhibition for comment prior to final consideration, adoption and submission to the State in August.


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8.5 Strategic Development

8.5.1 Accessible Beaches Trial Directorate: Strategic Development Appendix: 8 2nd Blue

Purpose To advise Council of the results of the Accessible Beaches Trial and the recommended next steps.

Motion

Moved Cr Colleen Gates, seconded Cr Paul Morgan: That Council: 1. Note the outcomes of the Accessible Beaches Trial Evaluation Report.

2. Conduct further exploration into funding for implementing the matters requiring further investigation.

Carried

Report Summary From 5 December 2015 to 28 March 2016 Council implemented its first ever Accessible Beaches Trial, with an accessible beach wheelchair located at Altona Beach, and beach matting located at Williamstown Beach. The findings from the trial indicated that these two pieces of accessible equipment were able to support some community members to access the beach for the very first time.

To continue to increase access to the beach for all ages and abilities the report recommends that additional equipment and infrastructure is required such as matting at Altona, an online booking system and additional beach wheelchairs.

The Accessible Beaches Trial Evaluation Report provides a list of matters requiring further investigation as well as a staged approach to implementation, with the aim of creating two fully accessible beaches by 2020.

Background People with a disability represent approximately 17 per cent (15,656 people) of the total Hobsons Bay population. One of the key barriers that people with a disability face are physical barriers within the community which restricts their ability to conduct their lives in a spontaneous and unplanned manner as well as restricting their integration into mainstream community activities.

The vision of Council’s Disability Access and Inclusion Strategy 2013-17 articulates that “Council is working towards achieving a fully accessible and inclusive municipality where all residents, regardless of their ability can reach their full potential and lead fulfilling lives”. One way in which Council is working towards this was via the Accessible Beaches Trial.

On 5 December 2015 Council launched the Accessible Beach Trial at Altona and Williamstown beaches. The trial set out to support beach access with a beach wheelchair (the Sandcruiser) at Altona and beach matting at Williamstown. In keeping with Life Saving


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Victoria’s beach patrolling schedule, the trial was implemented during patrol hours and on weekends until Sunday 28 March 2016.

Altona and Williamstown beaches are key destination points for many people who live, work, study and visit Hobsons Bay. Due to the changing natural environment and uneven soft surfaces beaches can be extremely difficult for people with mobility needs to access and enjoy however, if accessible, can provide great opportunities for inclusion and recreational activities.

To understand how Altona and Williamstown beaches could be more accessible and ensure environment impacts were minimised, Council developed an Inclusive Beaches Discussion Paper. This paper outlined a range of matters requiring further consideration including the accessible beach trial.

Altona Beach was selected to trial the beach wheelchair due to the level of sand movement and instability while the beach matting trial was selected for Williamstown Beach as the beach is more stable and has a sheltered environment.

Discussion Overall the trial proved to be effective, providing access to Altona and Williamstown beaches for community members with a disability as well as their families and friends. For some, this included being able to be on the beach and in the water for the very first time. The Sandcruiser beach wheelchair delivered the opportunity for 16 community members and their families with access to Altona Beach. The location of the beach wheelchair, directly in front of the Altona Life Saving Club, allowed for a safe and accessible entry onto the beach as well as being able to link with the accessible parking, accessible toilets, the Norfolk Café, and the life saving club amenities. The majority of the bookings for the beach wheelchair were made through Council, however if the project was to expand, it is recommended that an online system be established. The evaluation indicated that the beach wheelchair worked well for some of our community members, however those that require support to transfer into the wheelchair found it difficult without a hoist. There are currently no facilities within Altona that have a hoist to support transfer. Therefore it is recommended that a feasibility study of including a Changing Places toilet be established when upgrades occur to the Weaver Reserve toilets, which are in close proximity to the Altona Life Saving Club. In addition the beach wheelchair required people to change wheelchairs as well as ensure they had a carer to push them onto and along the beach. To further support access for all the evaluation report recommends that beach matting also be implemented at Altona as well as the addition of a variety of accessible beach wheelchairs such as an independent chair, water chair, and a children’s chair over the next few years. In relation to the beach matting at Williamstown, the trial found that this provided access opportunities for a range of community members including supported, independent, and electric wheelchair users; people with mobility aids, frames and sticks; as well as prams, bikes, scooters, children, and older people. The location of the matting, directly in front of Williamstown Swimming and Life Saving Club, worked well. It allowed for a continuous step free path of travel to the hard sand, and depending on the tide, sometimes into the water. The location was also in close proximity to accessible parking, accessible toilets, The Kiosk Cafe and the life saving club amenities. The matting was put out by Council on Saturdays and brought in by the life saving volunteers on Sunday. Findings from the evaluation indicated that while weekends were effective, people wanted to use the matting during the week and outside of patrol hours. The matting


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wear and tear, while overall was minimal, would be further reduced if it was moved on and off the beach less. Therefore the recommendation of the evaluation report is to place the matting out for seven days a week (if weather permits) with structural checks performed regularly.

While the matting provided greater access to the hard sand for all wheelchair types, not everyone was able to access the water. To improve this access it is recommended that accessible wheelchairs also be placed at Williamstown Beach, along with a Changing Places toilet to support those that require assistance to transfer.

Overall the trial resulted in a strong collaborative approach across Council, life saving clubs, and local business, drawing attention to the daily access needs of people with a disability and showcasing what real access looks like. In addition Council have been contacted by other Victorian beachside Councils as well as those interstate to find out how they can also become more accessible.

Below is a summary of matters requiring further investigation in order for Council to continue to improve access on Altona and Williamstown Beach. These matters have been staged for implementation over the next four years and more detail is provided in the appendix. As these matters are outside the current budget parameters further investigation is required in relation to funding opportunities to support implementation, these may including alternative funding sources, grant money and partnerships within the community. Matters Requiring Further Investigation - Altona Beach

• explore the feasibility and funding available to provide a Changing Places toilet when upgrading the Weaver Reserve toilets in Altona

• explore funding opportunities to provide beach matting to the hard sand at Altona Beach seven days a week and storage opportunities when matting is not in use

• explore funding and storage space to provide a range of beach wheelchairs at Altona Beach over the next four years

• explore the possibility of hiring the beach wheelchair seven days a week by working with local traders and other stakeholders

• explore the feasibility of developing an online booking system to support the hiring of beach wheelchairs

• review the access appraisal of Altona Beach and explore the opportunity to incorporate these works within future budgets for upgrades

Williamstown Beach

• explore the opportunity to extend the availability of the matting to seven days a week at Williamstown Beach over summer

• explore the opportunity to provide and store a range of beach wheelchairs at Williamstown Beach for hire

• explore the feasibility and funding opportunity to provide a Changing Places toilet when upgrading the public toilets next to the Williamstown life saving club

• strengthen communication processes with community members, both online and off, to ensure community members are aware when equipment is available and when it might not be available, for example due to bad weather or repairs

• review access appraisal of Williamstown Beach and explore the opportunity to incorporate these works within future budgets for upgrades


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8.5.2 Target 2265: A Four Year Emissions Reduction Plan Directorate: Strategic Development Appendix: 9 3rd Pink

Purpose To inform Council of the current status of the implementation of Council’s Corporate Greenhouse Strategy 2013-20 retrofit works and propose an accelerated approach to achieving Council’s 2020 zero net emissions target.

Motion

Moved Cr Angela Altair, seconded Cr Paul Morgan: That Council:

1. Receive and note the Target 2265: a four year emissions reduction plan.

2. Endorse the priority actions detailed in the Target 2265: a four year emissions reduction plan to be funded out of the existing Corporate Greenhouse Strategy capital works budget program.

3. As a founding partner, lodge a pledge comprising the priority actions of Target 2265, to the Victorian Government’s Take2 program.

Carried

Cr Colleen Gates left the Council Chamber at 8.55pm and returned at 857pm, and was present for the vote on item 8.5.2. Summary The Target 2265: a four year emissions reduction plan (Target 2265 plan) identifies that the current approach to implementing the Corporate Greenhouse Strategy 2013-20 will not achieve Council’s zero net emissions by 2020 target. A new approach, including installing solar photovoltaic systems in seven Council buildings, undertaking lighting upgrades and increasing the fuel efficiency of our corporate vehicle fleet is recommended. It is projected that undertaking these actions would reduce Council’s emissions substantially. It will also be fiscally responsible as it will use existing allocated Corporate Greenhouse Strategy 2013-20 funding and save money on utilities costs. The solar photovoltaic works have an estimated payback of around eight years through cost savings from not paying for electricity. Annual electricity cost savings are estimated to be approximately $180,000 per annum.

Council’s Target 2265 plan aligns with the Victorian Government’s 9 June 2016 commitment to legislating a long-term target for Victoria of net zero greenhouse gas emissions by 2050. This was a key recommendation of the Independent Review of the Climate Change Act 2010. The Target 2265 plan also aligns with another State Government program, Take2, which Council is a founding partner. Take2 enables all Victorians including; businesses, local councils, community and educational organisations and individuals, to be part of Victoria’s action on climate change, and contribute to the first Victorian state-wide interim emissions reduction target for 2020. Take2 requires individuals and organisations to pledge to:

• contribute to Victoria’s leadership on climate change • be part of the first State Government-led climate change pledging initiative in Australia,

and one of the most comprehensive climate change pledging program in the world • contribute to the first Victorian state-wide interim target to 2020


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• drive innovation and technology to address climate change • showcase how you are making a difference and inspire others to do the same • be part of the solution

The Take2 pledges align with work that Council has commenced since adoption of the Corporate Greenhouse Strategy 2013-20 and the Community Greenhouse Strategy 2013-30. Further, the state-wide interim target of 2020 aligns with the Corporate Greenhouse Strategy, where Council will have net zero emissions through completed works and offsets. From an advocacy perspective, the Victorian Government’s Take2 program shows a clear direction on climate change, which was a key priority area in Council’s Advocacy Strategy 2014-2018.

Background In November 2007 Council committed to reducing greenhouse gas emissions from its own operations to become carbon neutral (zero net emissions) by 2020. This undertaking was with the knowledge that Hobsons Bay was vulnerable to climate change in particular from sea level rise and the effects of a hotter, drier climate on our vulnerable communities.

In March 2013 Council adopted the Corporate Greenhouse Strategy 2013-20 which identified that half of these emissions reductions could be achieved through works or actions relating to council buildings and fleet. The remaining 50 per cent would be achieved by purchasing carbon offsets in 2020. Emissions reduction works started in 2013-14 with a focus on Altona Library and, to a much lesser extent, the Civic Centre building. The works to the Altona Library since 2013 will result in an emissions saving of approximately 170 tonnes of greenhouse emissions, reducing the Altona Library’s greenhouse emissions by 95 per cent and annual electricity bill savings of $28,000 per annum.

Works to date have taken advantage of major heating and cooling asset renewal actions and solar photovoltaic (PV) panels resulting in reducing overall corporate emissions by 7.5 per cent at a total cost of $1,029,000. Whilst these actions have been progressed in alignment with and have taken advantage of periodic building maintenance and renewal needs, the current path will not enable Council to reach its targets.

Council’s annual environmental sustainability report provides an analysis of key environmental undertakings including corporate greenhouse emissions. The 2014-15 report indicates a small reduction in emissions since 2013-14.

Discussion The Target 2265 plan proposes that Council undertake works in five priority areas consisting of six cost-effective actions. As Table 1 demonstrates, these works, in addition to completed works, would result in an estimated emissions reduction of 1,355 tonnes or 59.8 per cent of the target of reducing greenhouse emissions by 2,265 tonnes. Priority works include:

a) installing Solar PV on seven Council buildings b) completing the Altona Library and undertaking the Civic Centre lighting upgrades c) undertaking lighting upgrade works on other council buildings d) continue to improve the fuel efficiency of the council vehicle fleet

Table 1 identifies these priority works with their respective abatement, percentage influence on the 2020 target and existing or estimated costs.

It should be noted that a major benefit of Solar PV systems are that they are de-mountable, removable, and re-usable. Should any major works to a building that has a Solar PV system installed be necessary, they can either be stored for later use or re-used on another Council building to retain their greenhouse reduction benefits.


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Once all priority works have been undertaken it is estimated that Council’s greenhouse gas emissions will have been reduced by 1,355 tonnes per year leaving an estimated shortfall of 910 tonnes from the buildings and fleet target of 2,265 tonnes.

It is recommended in the Target 2265 plan that this shortfall is included in the offsets to be generated or purchased in 2020 that will be required to meet Council’s target of zero net emissions.

In order to mitigate this additional financial burden, in addition to implementing the priority actions, Council will investigate and develop a range of cost effective minor works to buildings. For example, installing wall insulation to large buildings and installing Solar PV to small buildings and progress these in the medium to longer term. Council will also undertake efficiency works as part of the annual building renewal and maintenance program ensuring that energy efficient upgrades are undertaken as part of business-as-usual and in compliance with the Sustainable Design in Council Facilities Policy.

Works Abatement (tCO2-e)

Percentage of 2020 target

(Target = 2,265 tCO2-e)

Cost (‘000)

Corporate Greenhouse

Strategy budget

Other

Budget

Completed Works1 170 7.5 1,029

1 Solar PV on four buildings2 294 12.9 294

2 Altona Library lighting upgrade 10 0.4 100

2016-17 Total 304 13.3 394

3 Solar PV on three buildings1 350 15.5 350

2017-18 Total 350 15.5 350

4 Civic Centre lighting upgrade 70 3.1 151

5 Other council buildings lighting upgrade works 362 16 300

2018-19 Total 432 19.1 451

6 Fleet management – to 2020 99 4.4 - 1253

Total less Completed Works 1,185 52.3 1,195 125

Total cost (Target 2,265) 1,320

1. Completed works included heating and cooling system renewal at Altona Library at a cost of approximately $500,000.

2. Refer to Table 10 in Appendix 2 for detail on proposed buildings and associated abatement. In 16/17 it is proposed to put solar PV on four buildings with a combined roof space of 1242m2 and 17/18 it is proposed to put solar PV on three buildings with a combined roof space of 1636m2 which is the key difference in savings.

3. Fleet management budget (estimated).


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The outcome of the approach proposed in the Target 2265 plan is that Council will have achieved its zero net emissions target and simultaneously improved energy efficiency while lowering the running costs of its buildings and vehicle fleet.

Enacting these recommendations has several advantages including:

• demonstrating leadership from Council in the form of a tangible approach to emissions reductions

• guaranteed return on investments beyond the average life of the buildings • annual utilities cost savings to Council of approximately $182,000. It should be noted that

savings are likely to be higher due to the annual trend of increasing electricity prices


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8.5.3 Service Report – Strategic Development Directorate: Strategic Development Appendix: 10 3rd Green

Purpose

To inform Council of issues, initiatives and projects undertaken by the Strategic Development Directorate from 20 May to 23 June 2016.

Motion

Moved Cr Angela Altair, seconded Cr Sandra Wilson: That Council receive and note the Strategic Development Service Report, including details of recent issues and initiatives undertaken by the directorate.

Carried

Summary

Cultural and Economic Development Council has three sister city friendship alliances. They are with the international commercial and agricultural city of Anjo in Japan, the Victorian rural shire of Buloke and the Aboriginal community of Yarrabah in Queensland. The Buloke and Hobsons Bay friendship alliance marks ten years in 2016. A group including Councillors and community representatives active in the relationship over that period visited Buloke on 27 and 28 May with a focus on community and economic development. Council’s Reconciliation Week program featured talks, workshops, and cultural programming with an evening of short films at the Altona Theatre preceding a screening of the documentary Redfern Story. The theme of Reconciliation Week which is book ended by Sorry Day and Mabo Day is Our History, Our Story, Our Future. Details were confirmed for Council’s community flag raising ceremony, which is held at Hobsons Bay Civic Centre on Monday 4 July as part of NAIDOC Week celebrations. Work progressed on the 2016 Mayoral program cultural heritage street signs project with research, criteria and street suggestions agreed for Williamstown with the assistance of local historians and representatives of the Williamstown Historical Society. Research is now under way for street signs in Newport, Altona Meadows around the Old Laverton School, and Altona with the assistance of the Altona Laverton Historical Society. The program will see tranches of installations continue through July and August. Strategy and Advocacy As part of Council’s adopted Corporate Greenhouse Strategy 2013-20, works have been completed at Altona Library that should reduce the building’s emissions by a minimum of 95 per cent. These works have included: renewal of the heating and cooling system, natural ventilation, LED lighting to the book collection area, a 63.22kW solar power system and accessible desks to the EnviroCentre. These works are estimated to save over $25,000 per year, mainly from the solar power system, which has a guaranteed power output warranty of 25 years. Future works as part of Target 2265 include the upgrade of the remaining lights at the library which are estimated to make the building carbon neutral.


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So far over 1,800 responses and ideas have been gathered from the community in relation to Hobsons Bay 2030. This has been through a range of methods such as the online and postcard survey, pop-ups at train stations, mobile customer service sessions, mini film competition with young people, book cubby with school children, and via Council Advisory Committees.

This first round of consultation closes on the 30 June 2016. The next phase in the development of Hobsons Bay 2030 will be Community Workshops. Up to 60 randomly selected people living within Hobsons Bay will be asked to become community representatives. Community Representatives will review all the currently feedback and data for Hobsons Bay and collectively develop the vision and key themes for Hobsons Bay 2030. Planning, Building and Health Services The first of a series of applications relating to four double storey dwelling developments on single blocks in Corrigan Avenue Brooklyn has been partially heard by VCAT. The first hearing is critically important in that it will set the scene for the subsequent applications all of which are due to be heard by VCAT. The first hearing was originally listed for a half day but has been amended, prior to the hearing, to one and a half days, in order to complete the hearing. There has been a rise in the number of incidents of illegal dumping of soil at various locations within the municipality. All of the incidents are being followed up by the planning investigations team and where sufficient evidence can be gathered, fines and prosecution are likely to ensue. After about 14 years on the drawing board an application has been received for a 96 bed nursing home on land in Power Street Williamstown, adjacent to Williamstown North Station. After a protracted negotiating process, the land in question was transferred from Public Transport Victoria to the Department of Human Services. The applicant for the nursing home application is Southern Cross Care (Vic).


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9 Delegates Report

9.1 Chief Executive Officer Performance Review

Purpose

To report on the outcome of the Chief Executive Officer Performance Review Committee.

Motion

Moved Cr Paul Morgan, seconded Cr Sandra Wilson: That Council note and accept the outcomes of the 2015-16 annual performance review of the Chief Executive Officer, Mr Chris Eddy.

Carried Background The CEO Performance Review Committee was established as part of the review of Council and Community Committees and Groups at the Ordinary Council meeting on 1 December 2015.

The committee delegates appointed were Cr Peter Hemphill (Mayor), Cr Sandra Wilson (Deputy Mayor), Cr Colleen Gates and Cr Paul Morgan.

Discussion Meetings of the CEO Performance Review Committee were held on

• 26 April 2016 • 12 May 2016 • 15 June 2016

The meetings were attended by all delegates for the purpose of reviewing the CEO Key Performance Objectives and Critical Leadership Behaviours covering the period 1 May 2015 to 30 April 2016.

The Performance Review process included:

• a review of the CEO’s achievements against the 2015-16 performance criteria • interview of the CEO (12 May 2016) to discuss the year under review and scope

performance objectives for the next 12 months • establishing performance objectives for the 2016-17 period.

The Key Performance Objectives and Critical Leadership Behaviours for 2016-17 have been developed and are being reviewed by the Performance Review Committee and the CEO, and are aligned with the Council Plan and Community Health and Wellbeing Plan.

In accordance with the CEO’s employment contract, Council must also review the remuneration package within one month following the Performance Review. The Performance Review Committee agreed to grant a 2 per cent increase to the CEO’s base salary having considered the performance criteria, the CPI index (All Groups, Melbourne = 1.7 per cent), market rates for comparable positions and any news skills acquired during the previous 12 months.


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Mr Chris Eddy is congratulated for his ongoing commitment, professionalism and leadership of the organisation and working collaboratively with Councillors to achieve the best outcomes for the City of Hobsons Bay.


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9.2 Delegates Report Directorate: Corporate Services

Purpose To consider reports by Councillors who have been appointed as delegates to Council and community committees.

Motion

Moved Cr Jason Price, seconded Cr Colleen Gates. That Council receive and note the recent Delegates Report.

Carried

Roadsafe Westgate Community Road Safety Council Inc. 18 May 2016 Councillor Delegate: Cr Sandra Wilson

The meeting was well attended by all the participant groups, including Hobsons Bay, Maribyrnong, Melton, Wyndham Councils and representative groups including Victoria Police, Road Trauma Families Victoria (RTFV).

Looking After Our Mates (LAOM) A media release for the LOAM program was distributed in addition to letters to the four representative councils and to sporting clubs. The program has been successful in attracting participation by schools but less-so for sporting clubs. Some ideas put forward were to:

• consider the placement of an advertisement in sporting clubs’ newsletters • create a gmail (email account) for distribution of letters

Fit to Drive (F2D) The Secretary wrote to six schools seeking interest in participating in the program. Representations were made to the Minister for Roads on the issue of penalties for ‘drink driving’. Margaret Markovic of RTFV wrote to the Royal Australian College of Surgeons and received a ‘thoughtful’ response.

Multicultural Advisory Group 30 May 2016 Councillor Delegates: Cr Carl Marsich and Cr Jason Price

In response to Cr Marsich’s request, a representative from AMES was invited and presented to the MAG members about AMES employment and English programs for migrants and refugees living in Hobsons Bay.

It was announced that Mirella Giles has resigned from the MAG. The Councillors and the Council Officer acknowledged Mirella Giles for her significant contributions to the MAG and the Council. She has been an active MAG member since 2012 and the President of the Italian Book Club for many years.


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An update on the Multicultural Policy was provided. Following the Policy adoption by the Council, it will be launched as part of the Refugee Week event on 21 June at the Laverton Community Hub.

Feedback from the Cultural Diversity Week events was provided. It was another successful year, with a total of 24 events hosted across 15 locations and attended by approximately 1,600 people. The Refugee Week events were promoted to the MAG members and everyone was encouraged to attend and promote to their communities. Members were encouraged to provide feedback on th

Documents

HOBSONS BAY CITY COUNCIL · 2019-07-10 · HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 28 June 2016 2 Minutes of the Council Meeting Held on Tuesday 28 June 2016 at