HMA Construction ProgramHMA Construction Program

Module 2 - Project Organization Module 2 - Project Organization and Communicationand Communication

Module 2 ObjectivesModule 2 Objectives

• CommunicationCommunication

• Project OrganizationProject Organization

• Four Components of Project Documents Four Components of Project Documents

• Pre-Construction Conference Pre-Construction Conference

• Pre-Paving Conference Pre-Paving Conference

• Project RecordsProject Records

CommunicationCommunication

Most important part of project planning Most important part of project planning and organizationand organization

Means “Sharing Information” Means “Sharing Information”

Communication Communication

Improving CommunicationsImproving Communications

• Speak clearly Speak clearly

• Listen carefully Listen carefully

• Summarize the conversation Summarize the conversation

• Make notes Make notes

The Construction TeamThe Construction Team

• Partnering Partnering

• Decision-making authority Decision-making authority

• Response time Response time

Conflict Resolution TreeConflict Resolution Tree

Lead Inspector

Resident Engineer

Project Manager

Chief ConstructionEngineer

District Engineer

Paving Crew Chief

Project Superintendent

Project Manager

Vice President

Owner

Project Documents Project Documents

• Special ProvisionsSpecial Provisions

• Plans Plans

• Supplemental SpecificationsSupplemental Specifications

• Standard Specifications Standard Specifications

Project Documents Project Documents

• Special ProvisionsSpecial Provisions– Additions or revisions to the standard or Additions or revisions to the standard or

supplemental specifications that are supplemental specifications that are applicable only to an individual projectapplicable only to an individual project

• Plans Plans – The drawings that show the location, The drawings that show the location,

character, dimensions, and details of the character, dimensions, and details of the work to be donework to be done

Project Documents Project Documents

• Supplemental SpecificationsSupplemental Specifications– Approved additions and/or revisions to the Approved additions and/or revisions to the

standard specificationsstandard specifications– Typos are issued as errataTypos are issued as errata

Project DocumentsProject Documents

• Standard Specifications Standard Specifications – The directions, provisions, and requirements The directions, provisions, and requirements

for performing the work illustrated and for performing the work illustrated and described in the plansdescribed in the plans

– The items in the standard specifications The items in the standard specifications relate to or illustrate the method and relate to or illustrate the method and manner of performing the work or describe manner of performing the work or describe the qualities and quantities of materials and the qualities and quantities of materials and labor to be furnished under the contractlabor to be furnished under the contract

Project Records Project Records

• Diaries Diaries • Reports Reports • Pay Estimates Pay Estimates • Traffic Control Plan Traffic Control Plan • Change Orders Change Orders • Force AccountsForce Accounts• As-Built PlansAs-Built Plans• Environmental DocumentsEnvironmental Documents

FORM 2-1 DAILY HMA PRODUCTION REPORT Date:_____________ Time started:______________ Time Finished:______________Project #: ________________________________ Project: ______________________________________HMA Facility: ___________________________________________

Air temp.______C; Sunny/ Partly Cloudy/ Mostly Cloudy; Wind________Precipitation: Time started:_________ Time ended:__________ Remarks:__________________________________________________________________________________________________________________________________________

Types & Sources of Materials Used: Mix Type: _____________________________

Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;

Gradation Test Results

Sieve (mm) JMF Toler. Test 1 Test 2 Test 3 Test 4 Average 3.0" (75.0) _______ _______ _______ _______ _______ _______ _______ 2.5" (63.0) _______ _______ _______ _______ _______ _______ _______ 2.0" (50.0) _______ _______ _______ _______ _______ _______ _______ 1.5" (37.5) _______ _______ _______ _______ _______ _______ _______ 1.0" (25.0) _______ _______ _______ _______ _______ _______ _______ 3/4" (19.0) _______ _______ _______ _______ _______ _______ _______ 1/2" (12.5) _______ _______ _______ _______ _______ _______ _______ 3/8" (9.5) _______ _______ _______ _______ _______ _______ _______ #4 (4.75) _______ _______ _______ _______ _______ _______ _______ #8 (2.36) /#10 (2.00) _______ _______ _______ _______ _______ _______ _______ #16 (1.18) /#20 (0.850) _______ _______ _______ _______ _______ _______ _______ #30 (0.600) /#40 (0.425) _______ _______ _______ _______ _______ _______ _______ #50 (0.300) /#80 (0.180) _______ _______ _______ _______ _______ _______ _______ #100 (0.150) _______ _______ _______ _______ _______ _______ _______ #200 (0.075) _______ _______ _______ _______ _______ _______ _______Sample Time: ============== _______ _______ _______ _______ ======= Sample Location: ============== _______ _______ _______ _______ ======= Sample Temperature: ============== _______ _______ _______ _______ =======

Random Temperature Checks:High:__________; Low:__________; Range:__________; Average:__________; Std. Deviation:__________;

Mix Property Test Results

AC Content: Ext./ Nuc. _______ _______ _______ _______ _______ _______ _______Avg. Voids / Density _______ _______ _______ _______ _______ _______ _______Avg. Stability _______ _______ _______ _______ _______ _______ _______Avg. Flow _______ _______ _______ _______ _______ _______ __________________________ _______ _______ _______ _______ _______ _______ __________________________ _______ _______ _______ _______ _______ _______ __________________________ _______ _______ _______ _______ _______ _______ _______

Tonnes Made __________; Tonnes Shipped __________; Agg. Tonnes __________; AC Tonnes __________;

REMARKS:___________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

FORM 2-2 DAILY HMA CONSTRUCTION REPORT_ Date:____________ Time started:______________ Time Finished:______________Project #: ________________________________ Project: ______________________________________

Air temp.:______C; Surface temp.:______C; Sunny/ Partly Cloudy/ Mostly Cloudy; Wind______Precipitation: Time started:_________ Time ended:__________ Remarks:__________________________________________________________________________________________________________________________________________

Summary of Work Completed This DateItem Location Tonnes/

Sq MTonnes/daySq M/day

Total toDate

Calculations

Field Test Results

Equipment Type: _________________ ID #:_____________ Calibration Information:________________________________ OK to Use?___

Time/Test#/Sample ID #

Location (Station: Offset) Data Final Results

Spec.Limits

Calculations

REMARKS: _______________________________________________________________________________________________________

_________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________

Submitted by: __________________________________________________ Date: _________________________________

The first 90% of a job takes the first 90% of the time

The last 10% of a job takes 90% of the time

THE 90/90 LAW OF WORK SCHEDULES:

“Well, now that the plans are finished, we’re 90% done; all we have left to do is build it and fly it.”

Pre-Construction Conference Pre-Construction Conference

• Agency Input Agency Input • Contractor Input Contractor Input • Project Personnel Project Personnel • Testing Testing • Safety Safety • UtilitiesUtilities• Cities or MunicipalitiesCities or Municipalities• SuppliersSuppliers

Pre-Paving Conference Pre-Paving Conference

• Key Personnel Key Personnel

• Contractor Input Contractor Input

• Agency Input Agency Input

• Discussion Discussion

• Meeting Minutes Meeting Minutes

• Action Items Action Items

Key Project Key Project Personnel Personnel

Contractor Input Contractor Input

• Roles and responsibilitiesRoles and responsibilities

• Review paving plan Review paving plan

• Discuss paving methodologies Discuss paving methodologies

• Other Other

Agency Input Agency Input

• Unusual aspects Unusual aspects

• Roles and responsibilities Roles and responsibilities

• Review QC/QAReview QC/QA

• Other Other

Pre-Paving Conference (Cont’d)Pre-Paving Conference (Cont’d)

• Key Personnel Key Personnel

• Contractor Input Contractor Input

• Agency Input Agency Input

• Discussion Discussion

• Meeting Minutes Meeting Minutes

• Action Items Action Items

On-Going Communication On-Going Communication

• Weekly updatesWeekly updates

• Major events Major events

SafetySafety

Safety Is Everyone’s Business!Safety Is Everyone’s Business!

Communication Communication Problem SessionProblem Session

Review Objectives Review Objectives

• CommunicationCommunication• Project organizationProject organization• Project documents and order of authorityProject documents and order of authority• Pre-construction conferencePre-construction conference• Pre-paving conferencePre-paving conference• Who is responsible for what informationWho is responsible for what information• Retain project records with pertinent Retain project records with pertinent

informationinformation