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13.01.2016Dr. Marco Brückner – EU03
HERZLICH WILLKOMMEN
ZUM WEBINAR
„Kapazitätsaufbau im Hochschulbereich
- Hinweise zur Antragstellung“
Wo finde ich Informationen? (1)
2
Webseite mit allen wichtigen Infos zum aktuellen Aufruf:
http://eacea.ec.europa.eu/erasmus-plus/funding/capacity-building-in-field-higher-
education-eaca042015_en
Erasmus+ Programme Guide, Budget allocation, regional/national/cross-cutting
priorities, Information on priorities, Instructions for completing the Application
Package, Table of projects 2015, Erasmus charter holder‘s list, Link zur eForm,
Annexes (Detailed description of the project, Budget tables, Declaration of
honours, mandates), Legal entity form, Financial identification form, Model Grant
Agreement, Model Grant Agreement including Special mobility strand, List of
organisations with PICs validated, Distance calculator, e-mail contact to EACEA
Datenbank mit früheren Projekten (u.a. Tempus):
http://ec.europa.eu/programmes/erasmus-plus/projects/
Wo finde ich Informationen? (2)
3
Präsentationen Antragstellerseminar zur Internationalen Dimension von Erasmus+
https://eu.daad.de/veranstaltungen/aktuell/uebersicht/de/37832-
antragstellerseminare-zur-internationalen-dimension-von-erasmus/
Präsentationen Netzwerkseminar Westlicher Balkan (insbesondere EACAE
Präsentation „How to write a competitive proposal?“)
https://eu.daad.de/veranstaltungen/aktuell/uebersicht/de/37653-programme-and-
presentations/
Förderfähigkeitskriterien
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Eligibility criteria
Most of eligibility criteria (see E+ Programme Guide) are integrated
into in the e-form.
Following criteria are double checked by the Agency staff:
Formal submission requirements
Grant size (and duration)
Applicant, Partners and Partnership requirements (number of
partners, status of the grant applicant & partners, etc.)
Application form
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When? How? Where?
One deadline - One-phase submission - on-line to EACEA
Application form = unique reference information for the
submission deadline.
What?
Specific application form:
eForm: project data – parts A, B, C
+ compulsory annexes:
Detailed project description (Word doc) – parts D, E, F, G, H, I, J
Budget tables (Excel doc)
Declaration of Honour+ Mandates (in one single PDF doc)
Vergabekriterien – Relevanz (30 Punkte)
6
Vergabekriterien – Qualität des Projektdesigns und
Implementation (30 Punkte)
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Vergabekriterien – Qualität des Projektteams und der
Kooperationsvereinbarungen (20 Punkte)
8
Vergabekriterien – Wirkung und Nachhaltigkeit (20
Punkte)
9
Dissemination
10
Sustainability at three levels
11
Vergabekriterien – Spezielle Mobilitätskomponente
(Beantragung nur für Regionen 1,2,3 – optional)
12
eForm - Inhalte
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Part A: Identification of the applicant and other organisations participating in the
project (administrative information)A.1 OrganisationA.2 Person responsible for the management of the application (contact person)A.3 Person authorised to represent the organisation in legally binding agreements (legal representative)
Part B: Description of the project (general information)B.1 Summary of the projectB.2 Priorities of the E+ Programme B.3 Dates and languages
Part C: Specific information related to CBHE projectsC.1 Aims and objectives addressed
C.2 Specific objectives of the project as indicated in the Logical Framework Matrix
C.3 Project themes and priorities addressed by the application
C.4 Partner countries and regions involved in the project
C.5 Project history
C.6 Special Mobility Strand
C.7 Grant requested
eForm – Attachments 1
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1. Detailed description of the project (MS Word document)
D - Quality of the project team and the cooperation arrangements
E - Project characteristics and relevance
F - Quality of the project design and implementation
G - Impact, dissemination and exploitation, sustainability
Logical Framework Matrix
Workplan
H - Work packages
I – Special Mobility Strand (where applicable)
J - Other EU Grants
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2. Detailed Budget (Excel tables)
Overview
Staff costs
Travel Costs and Costs of Stay
Equipment Costs
Sub-contracting Costs
Special Mobility Strand - Students
Special Mobility Strand - Staff
Co-financing
Breakdown and project funding (automatically fully filled in)
Indicative rates (informative)
eForm – Attachments 2
Budgetplanung – 5 Budgetlinien
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Staff costs (max 40%) 4 Staff Categories (Manager, Researcher/
Teacher/Trainer, Technician, Administrator)
Travel costsStudents/staff from partners in countries involved in
the project from their place of origin to the venue of the
activity and return.
Costs of stay Subsistence, accommodation, local and public
transport, personal or optional health insurance.
Equipment (max 30%) Purchased exclusively for the benefit of HEIs in the
Partner Countries
Sub-contracting (max 10%) Exceptional for services related to competences that
can't be found in the consortia
Unit costs & real costs I
17
5 BudgetCategories
Staff - UC
Travel – UC
Cost of Stay – UC
Equipment – RC
Sub-contracting – RC
2 Methods
Real Costs
(RC)Unit Costs
(UC)
Other types of costs
(ex.: dissemination, publishing,
overheads costs) are not considered for the calculation of the grant>>> Expected to be covered by
co-funding
Unit costs & real costs II
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Real costs: How did you use the grant ?
=> input based
=> Expenses incurred, supporting documents (bills)
Unit costs: what did you achieve with the grant ?
=> output based
=> No need to prove the actual expenditure but you need to show the
"triggering event", the fact the activity was implemented (e.g.
teaching programme, attendance list for training)
eForm – Attachments 3
19
3. Declaration of Honours + Mandates (PDF)
Declaration of Honours – only from the Applicant organisation
Mandates – from all partners (except for P1 – Applicant)
- not required for Associated Partners (if applicable)
- must be scanned and attached in one single document, with Mandates
keeping the order as in List of Partners (P1-Pn)
1. Aufruf – Lessons learned I
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Eligible 452
Ineligible 63
Minimum number of higher education institutions required not
respected 44
Missing Ministries for higher education in Structural Project12
Wrong / missing mandates related to partners; applicants contacted
for correction and no reply received 3
Applicant not having the profile required for eligible organisations2
Incomplete applications2
TOTAL (Eligible + Ineligible 515
1. Aufruf – Lessons learned II
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Limited number of applications in Asia and South Africa;
National/regional priorities established for the Partner Country
need to be respected and matched with the local needs
(assessed in award criterion 'relevance');
A need to mobilise new institutions (not the usual suspects)
both in Programme and Partner Countries, as grant holders
and/or partners;
Outreach beyond the capital cities to institutions in the regions
and the periphery;
Lack of innovative approaches (new content and
methodologies);
1. Aufruf – Lessons learned III
22
Innovation?
30% of resubmissions rejected for lack of innovation
Need to analyse results of past projects > refine the target
New content and new methodologies
Involve different /new partner institutions
Mobilise Partner institutions in the regions, not only in the
capitals
Roadmap 2. Aufruf
23
Steps Date
Publication of the Call for Proposals Oct. 2015
Deadline for submission of applications 10 February 2016
Expert assessment March-April 2016
Consultation of local/regional stakeholders May-June 2016
Award Decision July 2016
Notification of applicants and Publication of
results on EACEA web siteJuly-August 2016
Preparation and signature of grant agreements August-September 2016
Start of Eligibility Period 15 October 2016
Indikatives Budget – 2. Aufruf
24
Instrument financier
Indicative total amount
published in the 1st call
€
Indicative total amount to
be published for
the 2nd Call €
Indicative number of
projects to be funded
under the 2nd Call
IPA Western Balkans 12,67 13,17 16
EN
I
South 28,0628,57 36Special window
Jordan5,00
East 13,66 13,86 17
Russia 6,72 6,89 8
DC
I
Asia 33,46 35,38 45
Central Asia 8,68 9,2 11
Iran, Iraq, Yemen 1,85 1,9 2
Special window Iran - 0,69 1
Latin America 12,26 13,1 16
South Africa 3,42 3,42 4
ED
F
ACP Countries - 5,29 8
TOTAL 125,78 131,47 164
Ergebnisse des Erasmus+ 2015 Aufrufs
25
RegionsReceived
applications
Eligible
proposals
Above the
60%
threshold
Proposals
sent for
consultation
Recommende
d for funding
Success rate
% of the
received
applications
Region 1 - Western Balkans 65 57 38 26 15 23%
Region 2 - Eastern Partnership
Countries169 151 116 55 23 14%
Region 3 - South Mediterranean
Countries143 123 93 69 40 28%
Region 4 - Russian Federation 57 55 34 23 13 23%
Region 6 - Asia 36 30 27 27 27 75%
Region 7 - Central Asia 80 78 58 39 23 29%
Region 8 - Latin America 65 52 36 31 19 30%
Region 9 – Iran, Iraq, Yemen 2 2 2 2 2 100%
Region 10 - South Africa 5 5 5 5 4 80%
Was macht einen erfolgreichen Antrag aus?
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A successful proposal …
demonstrates that the combination of all its elements will produce
concrete and sustainable results for the benefit of all the parties
concerned.
Has been prepared and agreed jointly by the partnership-> a joint
institutional commitment
Has received the full commitment and support of the participating
institutions.
Is ready to start immediately after the selection decision.
Einen guten Antrag schreiben …
27
COHERENT: in its entirety; avoid contradictions; avoid "patchwork"
SIMPLE: better a few well-chosen words than long/vague explanations
CONCRETE: down to the point, justify your statements, bring proofs
CLEAR: Follow the questions and answer them in the right order
EXPLICIT: do not take anything for granted, don't assume: expertscannot read your mind; avoid abbreviations or explain them
RIGOROUS: the application is the basis on which your project will beimplemented; it is also the cornerstone of your partnership commitment
FOCUSED: stick to what is asked
COMPLETE: ensure (twice!) you have followed all the instructions andthat the proposal fulfils all the mandatory requirements.
Einen guten Antrag gemeinsam schreiben …
28
Drafting the proposal is a shared exercise
It reflects the partners shared responsibilities at project
implementation stage
It requires regular revisions/rewriting in order to ensure
Consistency and coherence
Comprehensiveness
Fulfilment of all the E+ Action requirements
- Choose the language common/comfortable to all project partners
- Have your final draft proofread by a colleague not involved in the proposal
Kapazitätsaufbauprojekte – Ansprechpartner
E-Mail: [email protected]
Leitung: Beate Körner, [email protected]
Yvonne Schnocks, [email protected]; 0228 – 882 477
Christoph Jüngst, [email protected]; 0228 – 882 717
ElisabethTauch, [email protected]; 0228 – 882 8651
29
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Nationale Agentur für EU-Hochschulzusammenarbeit
Erasmus+ Hochschulbildung
Deutscher Akademischer Austauschdienst (DAAD)
Kennedyallee 50
53175 Bonn
www.eu.daad.de
Servicenummer: 0800 2014 020
© M
ichael Jord
an