Henry Soelistyo, SH., LL.MHenry Soelistyo, SH., LL.M

December 2008December 2008

BUREAUCRATIC REFORM OF STATE BUREAUCRATIC REFORM OF STATE SECRETARIATSECRETARIAT

STATE SECRETARIAT OF THE REPUBLIC OF INDONESIASTATE SECRETARIAT OF THE REPUBLIC OF INDONESIA

CONTENT OF PRESENTATIONCONTENT OF PRESENTATION

VISION AND MISSIONVISION AND MISSION DUTY AND FUNCTION OF STATE DUTY AND FUNCTION OF STATE

SECRETARIATSECRETARIAT OVERALL STATUS OF BUREAUCRATIC OVERALL STATUS OF BUREAUCRATIC

REFORMREFORM PROGRESSPROGRESS

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VISION OF STATE SECRETARIATVISION OF STATE SECRETARIAT

TO BE THE STATE SECRETARIATTO BE THE STATE SECRETARIAT

THAT IS PROFESSIONAL, TRANSPARENT THAT IS PROFESSIONAL, TRANSPARENT AND ACCOUNTABLE IN PROVIDING AND ACCOUNTABLE IN PROVIDING

OPTIMUM OPTIMUM SERVICES TO THE PRESIDENT ANDSERVICES TO THE PRESIDENT AND

THE VICE PRESIDENTTHE VICE PRESIDENT

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MISSION OF STATE SECRETARIATMISSION OF STATE SECRETARIAT

1.1. Providing optimum technical and administrative support to Providing optimum technical and administrative support to the President and the Vice President in constituting policies the President and the Vice President in constituting policies for the execution of the State Power / Authority;for the execution of the State Power / Authority;

2.2. Providing optimum household and protocol services to the Providing optimum household and protocol services to the President and the Vice President;President and the Vice President;

3.3. Providing effective technical and administrative support to Providing effective technical and administrative support to the President in executing his supreme authority over the the President in executing his supreme authority over the Army, Naval and Air Forces;Army, Naval and Air Forces;

4.4. Carrying out effective and efficient services in the field of Carrying out effective and efficient services in the field of supervision, general administration, information and supervision, general administration, information and institutional relations;institutional relations;

5.5. Improving the quality of the human resources, facilities, Improving the quality of the human resources, facilities, and infrastructure.and infrastructure.

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DUTIES AND FUNCTION OFDUTIES AND FUNCTION OFSTATE SECRETARIATSTATE SECRETARIAT

Duties:Duties:Carrying out the provision of technical and administrative support Carrying out the provision of technical and administrative support to the President and the Vice President in executing the State to the President and the Vice President in executing the State Power/AuthorityPower/Authority

Function:Function: Preparing texts for the President and the Vice President.Preparing texts for the President and the Vice President.

Coordinating household and protocol services provided Coordinating household and protocol services provided for the President and the Vice President.for the President and the Vice President.

Coordinating technical and administrative support for the Coordinating technical and administrative support for the President in carrying out the highest authority over the President in carrying out the highest authority over the Army, the Navy, and the Air Force.Army, the Navy, and the Air Force.

Carrying out Administrative Affairs on appointment, Carrying out Administrative Affairs on appointment, mutation, and retirement of civil servant within the State mutation, and retirement of civil servant within the State Secretariat.Secretariat.

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BUREAUCRATIC REFORM POLICY:BUREAUCRATIC REFORM POLICY:REFORM DRIVERREFORM DRIVER

Ministerial Leadership:Ministerial Leadership:Minister State Secretariat’s Strong Will to Minister State Secretariat’s Strong Will to

Reform;Reform;Establishing Special Working Group to Speed Establishing Special Working Group to Speed

up Bureaucratic Reform (2007);up Bureaucratic Reform (2007);Bureaucratic Reform Road map.Bureaucratic Reform Road map.

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OVERAL STATUS OFOVERAL STATUS OFBUREAUCRATIC REFORMBUREAUCRATIC REFORM

Focus and Scope:Focus and Scope:High job performance and excellent services; high competence; High job performance and excellent services; high competence; high responsibility; high loyalty; full concentration; high discipline; high responsibility; high loyalty; full concentration; high discipline; hard work; appropriate, accurate and accountable services.hard work; appropriate, accurate and accountable services.

Implementation:Implementation:Since 2005 State Secretariat have commenced to reform Since 2005 State Secretariat have commenced to reform bureaucracy in the field of:bureaucracy in the field of:1.1. Institutional System: re-evaluating organization;Institutional System: re-evaluating organization;

2.2. Management System: Setting up Business Process; such as an Management System: Setting up Business Process; such as an applicable system and standard operating procedure for all jobs and applicable system and standard operating procedure for all jobs and assignments;assignments;

3.3. Human Resources Development: Improving the Quality of HR;Human Resources Development: Improving the Quality of HR;

4.4. Developing E- Government based on Information Technology.Developing E- Government based on Information Technology.

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PROGRESS OFPROGRESS OFBUREAUCRATIC REFORMBUREAUCRATIC REFORM

Institutional SystemInstitutional System1.1. Implementing Regulation of Ministry of State Secretariat of Implementing Regulation of Ministry of State Secretariat of

2005 concerning Organization and Management System of 2005 concerning Organization and Management System of State SecretariatState Secretariat

2.2. Re-evaluating Organization:Re-evaluating Organization: Identifying duty and function of every part of organization, Identifying duty and function of every part of organization,

developed mainly on those providing direct or indirect support developed mainly on those providing direct or indirect support on administrative and technical services to the President and on administrative and technical services to the President and the Vice President;the Vice President;

Identifying overlapping duty and function in the organization;Identifying overlapping duty and function in the organization;

Identifying load of duty and scope of function of the Identifying load of duty and scope of function of the organization.organization.

3.3. Figuring out a new shape of organizationFiguring out a new shape of organization Redesigning and Restructuring duty and function of Redesigning and Restructuring duty and function of

organizationorganization

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BUREAUCRATIC REFORM PROGRESSBUREAUCRATIC REFORM PROGRESS

Management System : Business Proces Management System : Business Proces

Implementing Business Process in the management system Implementing Business Process in the management system and working procedure.and working procedure.

Establishing legal and administrative instruments : such as Establishing legal and administrative instruments : such as Directive , Guideline, Standard Operating Procedure to Directive , Guideline, Standard Operating Procedure to change the way the staffs work.change the way the staffs work.

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BUREAUCRATIC REFORM PROGRESSBUREAUCRATIC REFORM PROGRESS

Human ResourcesHuman Resources

1. Designing Program in Managing Human Resources.1. Designing Program in Managing Human Resources. - Applying job analysis through job mapping, job description, and job - Applying job analysis through job mapping, job description, and job specification;specification; -- Recruiting Staffs in an objective, transparent and accountable Recruiting Staffs in an objective, transparent and accountable process;process; - Posting staffs for functional position.- Posting staffs for functional position.

2. Enhancing carrier development program and professionalism 2. Enhancing carrier development program and professionalism of of human resources.human resources. - Creating competency standard and structural position;- Creating competency standard and structural position; - Creating guideline for evaluating candidate for structural position;- Creating guideline for evaluating candidate for structural position; - Applying education and training based on competency;- Applying education and training based on competency; - Improving infrastructure of Education and Training Unit;- Improving infrastructure of Education and Training Unit; - Holding a competence test for staff before being promoted in - Holding a competence test for staff before being promoted in certain certain position;position;

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BUREAUCRATIC REFORM PROGRESSBUREAUCRATIC REFORM PROGRESS

- Creating career system for staff;- Creating career system for staff; - Designing model of education and training staffs;- Designing model of education and training staffs; - Creating system for job performance.- Creating system for job performance.

3. Constituting Program to Enhance Discipline.3. Constituting Program to Enhance Discipline. - Applying electronic attendance system (Hand Key);- Applying electronic attendance system (Hand Key); - Applying Reward and Punishment;- Applying Reward and Punishment; - Providing training program such as Emotional Quotient (EQ),- Providing training program such as Emotional Quotient (EQ), Emotional Spiritual Quotient (ESQ);Emotional Spiritual Quotient (ESQ); - Applying ethics of employee.- Applying ethics of employee.

4. Holding a program to Enhance Employee’s capability in 4. Holding a program to Enhance Employee’s capability in administrative services.administrative services.

5. Holding a program to Enhance Employee’s capability in 5. Holding a program to Enhance Employee’s capability in Information Technology SystemInformation Technology System..

6. Enhancing a system to pass the requirement of remuneration 6. Enhancing a system to pass the requirement of remuneration by by evaluating job position (creating Job Value, Job Grade, and Job evaluating job position (creating Job Value, Job Grade, and Job Price).Price). 11

BUREAUCRATIC REFORM PROGRESSBUREAUCRATIC REFORM PROGRESS

Management Information SystemManagement Information System1. Information Policy System: 1. Information Policy System:

• System information for national development;System information for national development;• System information for staff reporting;System information for staff reporting;• System information for cabinet meeting;System information for cabinet meeting;• System information for laws and regulation.System information for laws and regulation.

2. System Information for HR Management (Personnel, Job Grade, 2. System Information for HR Management (Personnel, Job Grade, Finance, Internal Control)Finance, Internal Control)

3. Automatic Office System.3. Automatic Office System.• Developing on line system for Library;Developing on line system for Library;• Applying Electronic Attendance System with Hand Key;Applying Electronic Attendance System with Hand Key;• Using email and Internet System.Using email and Internet System.

4. E-Government4. E-Government• Developing website: Developing website: www.setneq.go.id,www.setneq.go.id, www.indonesia.go.id.www.indonesia.go.id.

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thank youthank you