HEALTH, SAFETY AND ENVIRONMENT Page 2 of 18 Rev… - HSE Management Syst… · HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEM MANUAL Doc No: PRSB-HSE-L2-001 Page 3 of 18 Rev. 02

HEALTH, SAFETY AND ENVIRONMENTMANAGEMENT SYSTEM MANUAL

Doc No: PRSB-HSE-L2-001

Page 2 of 18

Rev. 02 27-08-2010

This is controlled document. No part of this document may be reproduced in any form by print, photocopy, microfilm orany other means without written permission from PRSB Quality Management Representative.

DISTRIBUTION CONTROL

Distribution of this document is controlled by the Document Custodian (Senior Quality Assurance Engineer).

REVISION RECORD

REV REVISION DESCRIPTION DATE

00 QMS Scope Extension To MPO Business Unit And Transition Of ISO9001:2008

01-07-2009

01 To add in Appendix II HSE Engineer’s Roles and Responsibilities 27-07-2010

021. Replace Health, Safety & Environment Policy Statement to revision

August 2010.2. Rename of item 7.4 HSSE-MS Review to 8.0 Performance Review

27-08-2010



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INTRODUCTION

This Health, Safety, Security and Environment Management System (HSSE-MS) Manual has beenprepared in an effort to assist PETRA Resources Sdn Bhd (PETRA) project management team inmanaging HSSE for Client in a more effective manner.

This HSSE-MS manual is a part of a continuing program for providing safety information to project keymanagement personnel and be shared with employees, contractors, and visitors.

Purpose

The purpose of this project HSSE-MS Manual is to provide Project Management HSSE Committee(PMC) with general guidelines for managing and stewarding HSSE activities/program withinproject/activities undertaken by them.

The manual brings together information that will assist the PMC carry out their responsibility in ensuringa safe environment for visitors, contractors, and employees.

Scope

The information and requirements given in this HSSE-MS manual are applicable to all areas of theproject and represent only general minimum standards. They do not substitute for special operationmanuals used in certain work sites to meet specific situations.

Development, Maintenance, and Revision Process

All materials in this project HSSE-MS manual have been developed and maintained under thesupervision of the Document Owner i.e. Project Manager. The PMC has provided guidance for all policyissuances, and the site HSSE Committee (SHC) has reviewed all non-policy material. Existing safetypolicy still in affect at the time of publication has been reviewed and updated if needed.

Additional material for inclusion in this HSSE-MS manual should be submitted to the HSSE Department.HSSE Department will then submit it to either the PMC if it is new policy or to the SHC for non-policyissues. The material may be submitted to the Document Owner i.e. the Senior HSE Engineer forapproval as well.



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TABLE OF CONTENTS

1.0 LEADERSHIP AND COMMITMENT

2.0 POLICY AND STRATEGIC OBJECTIVES

2.1 HSSE POLICY AND ADMINISTRATION

2.2 STRATEGIC OBJECTIVES

3.0 ORGANISATION, RESOURCES AND DOCUMENTATION

3.1 ORGANISATIONAL STRUCTURE AND RESPONSIBILITIES

3.2 TRAINING AND COMPETENCY

3.3 COMMUNICATION

3.4 DOCUMENTATION AND CONTROL

4.0 EVALUATION AND RISK MANAGEMENT

4.1 IDENTIFICATION OF HAZARDS AND EFFECTS

4.2 EVALUATION

4.3 RECORDING OF HAZARDS AND EFFECTS

4.4 RISK REDUCTION MEASURES

5.0 PLANNING

5.1 GENERAL

5.2 ASSET INTEGRITY

5.3 PROCEDURES AND WORK INSTRUCTIONS

5.4 MANAGEMENT OF CHANGE

5.5 CONTINGENCY AND EMERGENCY PLANNING

6.0 IMPLEMENTATION AND MONITORING

6.1 ACTIVITIES AND TASKS

6.2 MONITORING

6.3 RECORDS

6.4 NON-COMPLIANCE AND CORRECTIVE ACTION



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6.5 INCIDENT REPORTING AND FOLLOW UP

7.0 AUDITING AND REVIEWING

7.1 AUDITING

7.2 AUDIT PLAN

7.3 AUDIT PROCEDURE

8.0 PERFORMANCE REVIEW

APPENDICES

APPENDIX I HSSE POLICY

APPENDIX II HSSE ROLES AND RESPONSIBILITIES

APPENDIX III HSSE COMMITTEE ORGANISATIONS

APPENDIX IV HSSE TERM OF REFERENCE

APPENDIX V LIST OF HSSE MANUALS AND PROCEDURES

APPENDIX VI KEY PERFORMANCE INDICES



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1.0 LEADERSHIP AND COMMITMENT

PETRA places the greatest importance on the safety and health of its employees and employees ofits subcontractors and will do its utmost to provide a safe and healthy working environment at alltimes, to provide proper safety equipment required for the job, to safeguard the natural environmentby taking into account of any statutory requirement.

PETRA management and the project management personnel shall provide strong and visibleleadership and demonstrate commitment by:

i. Ensuring HSSE performance and compliance are essential criteria of all its operations.

ii. Actively participating in all project management HSSE meetings, visits, and all other HSSErelated activities within the project.

iii. Reviewing HSSE performance of the project against agreed targets, findings from highpotential incident and audits.

iv. Actively promoting safety consciousness among its employees and its subcontractoremployees to prevent accidents and injuries.

v. Allocating resources for the implementation of HSSE activities.

vi. Communicating HSSE expectations to all staff, suppliers and contractors.

vii. Engaging project management personnel, employees and contractors to determine relevantHSSE targets and objectives.

2.0 POLICY AND STRATEGIC OBJECTIVES

2.1 HSSE POLICY AND ADMINISTRATION

The PMC shall communicate the content of PETRA HSSE policy to all project employees,suppliers and contractors. Methods of communication shall be as per item 3.3.

Refer to Appendix I for HSSE Policy.

2.2 STRATEGIC OBJECTIVES

The PMC shall set the project HSSE strategic objectives, which are to be captured in theproject HSSE Plan. The committee shall steward the objectives in term of actualperformance and changing expectations from all parties involved.

Refer to Project HSSE Plan (PRSB-HSE-L2-002) for details on objectives setting,monitoring and stewardship.



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3.0 ORGANISATION, RESOURCES AND DOCUMENTATION

Successful handlings of project HSSE matters require active participation of all levels of the projectmanagement and supervision. It should be reflected in the project organizational structure andallocation of resources.

3.1 ORGANISATIONAL STRUCTURE AND RESPONSIBILITIES

PMC should define, document and communicate the roles, responsibilities andaccountabilities necessary to implement this HSSE-MS. PMC should also ensure that projectpersonnel are competent and have the necessary authority and resources to perform theirduties effectively.

The summary of the responsibility and accountability within the project are defined below:

3.1.1 Senior Management

PETRA senior management has ultimate responsibility and accountability for thedevelopment, implementation and effectiveness of the HSSE management system.

3.1.2 Project Management Team

Project management team is responsible and accountable for project HSSEplanning, ensuring compliance with policies and objectives, and for communicatingHSSE matters with all project employees.

3.1.3 Site/Line Supervisory Personnel

Site and line supervisory personnel have the responsibility and accountability toensure that employees work according to the guidelines of the HSSE managementsystem. They are also responsible and accountable for maintaining the work place ina healthy, safe and environmentally sound condition.

3.1.4 Employees

Employees are responsible and accountable for working in a safe manner and inaccordance to the local HSSE management system.

3.1.5 HSSE Personnel

HSSE Personnel are responsible and accountable to facilitate the local HSSE Planand to provide assistance to project management team, site/line supervisorypersonnel and employees.

3.1.6 Project Management HSSE Committee

PMC has the responsibility and accountability to enact the project HSSE Plan.

Refer to Appendix II for individual HSSE roles, responsibilities and activitiesinterrelations.



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3.2 Training and Competency

HSSE-MS requires all personnel to posses the necessary knowledge and skills to safelyperform their assigned tasks. Personnel who are involved in critical activities are subjectedto a competence assurance process, which requires recording formal assessment of actualcompetency against a documented standard.

Training may be provided through formal courses and/or through structured development(on-the-job training) in the work place. The extent and nature of the training should besufficient to ensure achievement of the company’s policies and project objectives.

Refer to Project HSSE Plan (PRSB-HSE-L2-002) for details on HSSE trainingrequirement including schedule.

Appropriate training records should be maintained including refresher training as required.System should also be developed to monitor the effectiveness of the training program.

3.3 COMMUNICATION

Project HSSE issues are to be communicated to all employees, suppliers and contractors tomake them aware of:

i. Roles and responsibilities in complying with the policies and objectives.

ii. Risks and hazards of their work activities and the preventive/mitigation measures

iii. Potential consequences for deviating from agreed procedures.

iv. Lesson learned from incidents or other work deviations.

Methods of communication should not be limited to:

i. Trade toolbox meetings

ii. HSSE Committee meetings

iii. Induction and safety trainings

iv. Notice boards and HSSE key performance indices

v. Safety alerts from other locations

vi. HSSE campaigns and other related activities

Refer to Appendix III for PMC and SHC organization charts, functions andcharters.



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3.4 DOCUMENTATION AND CONTROL

PMC should maintain a controlled documentation of:

i. HSSE policy, objectives and plans

ii. HSSE roles and responsibilities

iii. HSSE risks management evaluation

iv. Relevant statutory and legislative requirements

v. Safe work procedures and work instructions

vi. Emergency response plans including organization and responses

Refer to Appendix IV for list of available HSSE term of reference currentlyapplicable for the project activities.

Procedures are to be maintained to ensure:

i. They are periodically reviewed, revised as necessary and distributed to all relevantparties.

ii. Current versions are available at those locations specified.

iii. When obsolete, they are promptly removed and replaced as necessary.

Refer to PETRA Quality Assurance Manual on guidelines for document review andrevision.



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4.0 EVALUATION AND RISK MANAGEMENT

4.1 IDENTIFICATION OF HAZARDS AND EFFECTS

PMC should maintain procedures to identify systematically the hazards and effects, whichmay affect or arise from project activities, and from the materials, which are used orencountered in them. The scope of the identification should cover activities from design tocommissioning phase.

Refer to Project Generic HSSE Case (PRSB-HSE-L3-003) and Job HazardAnalyses Guidelines (PRSB-HSE-L3-006) for details on hazard/risk identificationand management.

Personnel at all project levels should be appropriately involved in the identification ofhazards and effects.

4.2 EVALUATION

The procedures should be able to evaluate (assess) risks and effects from identified hazardsagainst screening criteria, taking account of probabilities of occurrence and severity ofconsequences to people, property and the environment.

Risk evaluation should:

include effects of activities, products and services;

address effects and risks arising from both human and hardware factors;

solicit input from personnel directly involved with the risk area;

be conducted by qualified and competent personnel;

be conducted according to appropriate and documented methods;

be updated at specified intervals.

4.3 RECORDING OF HAZARDS AND EFFECTS

The procedures should document those hazards and effects (chronic and acute) identifiedas significant in relation to health, safety and the environment, outlining the measures inplace to reduce them (see section 4.4) and identifying the relevant HSSE-critical systemsand procedures.

PMC should maintain records of statutory requirements and codes applicable to the HSSEaspects of its operations, products and services and to ensure compliance with suchrequirements.

Refer to statutory requirements log of the applicable legislation with respect toproject’s operations.



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4.4 RISK REDUCTION MEASURES

PMC should maintain procedures to reduce risks and its effects. Risk reduction measuresshould include both those to prevent incidents (i.e. reducing the probability of occurrence)and to mitigate chronic and acute effects (i.e. reducing the consequences). Preventativemeasures such as ensuring asset integrity (see section 5.2) should be emphasized whereverpracticable. Mitigation measures should include steps to prevent escalation of developingabnormal situations and to lessen adverse effects on health, safety and the environmentand, ultimately, emergency response measures to recover (see section 5.5). Effective riskreduction measures and follow-up require visible commitment of management and on-sitesupervision, as well as the understanding and ownership of operations personnel.

In all cases consideration should be given to reducing risk to a level deemed ‘as low asreasonably practicable’ reflecting amongst other factors local conditions and circumstances,the balance of cost and benefits and the current state of scientific and technical knowledge.

Refer to hazard management tools in the Project HSSE Plan (PRSB-HSE-L2-002).



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5.0 PLANNING

5.1 GENERAL

PMC should maintain, within its overall work program, plans for achieving HSSE objectivesand performance criteria. These plans should include:

clear description of the objectives, targets and performance measures; defined roles and responsibility for all level of employees; supporting action plans and trainings including required resources; implementation schedule; programs for personnel motivation and recognition; mechanism for communication and getting feedback; mechanism for evaluation and initiatives for improvements.

Refer to project HSSE Plan (PRSB-HSE-L2-002) for details on HSSE planning andmonitoring.

5.2 ASSET INTEGRITY

PMC, through the respective departmental heads, should maintain procedures to ensure thatHSSE-critical facilities and equipment, which it designs, constructs, procures, operates,maintains and/or inspects, are suitable for the required purpose and comply with definedcriteria.

5.3 PROCEDURES AND WORK INSTRUCTIONS

5.3.1 Developing Procedures

All activities undertaken by the project should be documented with writtenprocedures defining how they should be conducted.

All written procedures should be stated simply, unambiguously and understandably,and should indicate the persons responsible, the methods to be used and, whereappropriate, performance standards and criteria to be satisfied.

Procedures are required for procurement and contracted activities, to ensure thatsuppliers and those acting on the project’s behalf comply with project requirementsthat relate to them.

Refer to Appendix V for list of available HSSE Manuals and procedurescurrently implemented within the company.

5.3.2 Issuing Work Instructions

Work instructions define the manner of conducting tasks at the work-site level,whether conducted by the project management team or by others acting on itsbehalf. In the case of HSSE-critical tasks, which have the potential for adverseHSSE consequences if incorrectly performed, these work instructions should bedocumented and communicated to relevant personnel.



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5.4 MANAGEMENT OF CHANGE

PMC should maintain procedures for planning and controlling changes, both permanent andtemporary, in people, plant, processes and procedures, to avoid adverse HSSEconsequences.

Refer to PETRA PRSB-CAD-L3-001 – Management of Change Order Procedure forguidelines.

The procedures should be suitable to address the HSSE issues involved, according to thenature of the changes and their potential consequences.

5.5 CONTINGENCY AND EMERGENCY PLANNING

PMC should maintain and implement procedures to identify foreseeable emergencies bysystematic review and analysis. A record of such identified potential emergencies should bemade, and updated at appropriate intervals in order to ensure effective response to them.PMC should develop, document and maintain plans for responding to such potentialemergencies, and communicate such plans to:

command and control personnel;

emergency services;

employees and contractors who may be affected;

others likely to be impacted.

To assess the effectiveness of response plans, PMC should maintain procedures to testemergency plans by scenario drills and other suitable means, at appropriate intervals, and torevise them as necessary in the light of the experience gained.

Refer to Project Emergency Response Procedure (PRSB-HSE-L3-001) foremergency management guidelines.



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6.0 IMPLEMENTATION AND MONITORING

6.1 ACTIVITIES AND TASKS

Activities and tasks should be conducted according to procedures and work instructionsdeveloped earlier, and in accordance with HSSE policy:

At project management level, the development of strategic objectives and high-levelplanning activities should be conducted with due regard for the HSSE policy.

At supervisory and management level, written directions regarding activities (whichtypically involve many tasks) will normally take the form of plans and procedures.

At the work-site level, written directions regarding tasks will normally be in the form ofwork instructions, issued in accordance with defined safe systems of work (e.g. permitsto work, simultaneous operations procedures, lock-off procedures, manuals of permittedoperations).

PMC should ensure, and be responsible for, the conduct and verification of activities andtasks according to relevant procedures by ensuring that HSSE objectives are met and thatperformance criteria and control limits are not breached.

6.2 MONITORING

PMC should maintain procedures for monitoring relevant aspects of HSSE performance andfor establishing and maintaining records of the results.

Procedures should not only provide information on incidents (including near-miss incidents,ill-health or environmental damage) that have occurred and its preventive measures, butalso on HSSE program effectiveness, HSSE-MS requirements compliance and objectiveachievement.

Refer to Appendix VI for list of key performance indices to be monitored.

6.3 RECORDS

PMC should maintain a system of records in order to demonstrate the extent of compliancewith its HSSE policy and its requirements, and to record the extent to which plannedobjectives and performance criteria have been met.

Procedures should be maintained with proper retention times to ensure the integrity,accessibility and control of such records – which should include relevant contractor andprocurement records, the results of audits and reviews (see section 7.0), training records(see section 3.2) and employee medical records.



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6.4 NON-COMPLIANCE AND CORRECTIVE ACTION

PMC should maintain procedures that define the responsibility and authority for initiatinginvestigation and corrective action in the event of non-compliance with specifiedrequirements relating to the HSSE-MS, its operation or its results. Situations of non-compliance may be identified by the monitoring program, through communications fromproject management team, contractors, Client representatives, government agencies or thepublic, or from investigations of incidents (see sections 6.5).

Refer to PETRA PRSB-QA-L2-004 – Corrective and Preventive Action Procedure fornon-compliance corrective action guidelines.

6.5 INCIDENT REPORTING AND FOLLOW-UP

PMC should maintain procedures for the internal recording and reporting of incidents, whichaffected, or could have affected, HSSE performance, so that the relevant lessons can belearned and appropriate actions taken.

There should be a defined mechanism for the reporting of incidents to regulatory bodies, tothe extent required by law or to such greater extent as the policy of the company on externalcommunication may require.

Both the immediate circumstances of the incident, and the underlying HSSE-MSweaknesses which caused it, should be identified to enable judgments to be made by thoseresponsible for authorising the necessary follow-up action.

The mechanism and responsibilities for follow-up of incidents should be clearly defined. Themechanism should be broadly similar to the procedures for implementing corrective action incases of non-compliance with the HSSE-MS (see section 6.4).

Refer to Project Incident Reporting and Investigation Procedure (PRSB-HSE-L3-002) for incident management guidelines.



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7.0 AUDITING AND REVIEWING

7.1 AUDITING

PMC should maintain procedures for audits to be carried out, as a normal part of businesscontrol, in order determine:

Whether or not HSSE-MS elements and activities conform to planned arrangements,and are implemented effectively.

The effective functioning of the HSSE-MS in fulfilling the company’s HSSE policy, andproject objectives and performance criteria.

Compliance with relevant legislative requirements.

Identification of areas for improvement, leading to progressively better HSSEmanagement.

7.2 AUDIT PLAN

PMC should maintain an audit plan, dealing with the following:

Specific activities and areas to be audited. Audits should cover the operation of theHSSE-MS and the extent of its integration into line activities, and should specificallyaddress the elements of the HSSE-MS.

Frequency of auditing specific activities/areas. Audits should be scheduled on the basisof the contribution or potential contribution of the activity concerned to HSSEperformance, and the results of previous audits.

Responsibilities for auditing specific activities/areas.

Refer to Project HSSE Plan (PRSB-HSE-L2-002) for details on HSSE-MS auditschedule.

7.3 AUDIT PROCEDURES

Audit protocols and procedures should be established and maintained. The following pointsshould be covered:

Allocation of resources to the auditing process.

Personnel requirements and specifically that the audit teams.

Methodologies for conducting and documenting the audits, which may involve the use ofquestionnaires, checklists, interviews, measurements and direct observations,depending on the nature of the function being audited.

Procedures for reporting audit findings in a controlled manner to those responsible forthe activity/area audited, who should take timely action on reported corrective actionsand opportunities for improvement (see section 6.4).



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System for auditing and tracking implementation status of audit recommendations.

Distribution and control of audit reports.

Refer to Project HSSE Manual (PRSB-HSE-L2-002) for HSSE auditing guidelines.

8.0 PERFORMANCE REVIEW

PMC should, at appropriate intervals, review the HSSE-MS and its performance, to ensureits continuing suitability and effectiveness. The review should specifically, but notexclusively, address:

The possible need for changes to the policy and objectives, in the light of changingcircumstances and the commitment to strive for continual improvement.

Resource allocation for HSSE-MS implementation and maintenance.

Sites and/or situations on the basis of evaluated hazards and risks, and emergencyplanning.

The review process should be documented, and its results recorded, to facilitateimplementation of consequent changes.

Reviews should be used to reinforce continuous efforts to improve HSSE performance.

Refer to Project HSSE Plan (PRSB-HSE-L2-002) for details on HSSE-MS reviewschedule.



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APPENDICES

Appendix I HSSE Policy

Appendix II HSSE Roles And Responsibilities

Appendix III HSSE Committee Organisations

Appendix IV HSSE Term Of Reference

Appendix V List Of HSSE Manuals And Procedures

Appendix VI Key Performance Indices

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ROLES AND RESPONSIBILITY

It is true that HSSE is everybody's business but the level of responsibility differs. If we are to comprehendthe importance of HSSE, it is necessary that the responsibility of management and employees in thecompany be clearly defined as below. This is in addition to the compliance of the relevant statutoryrequirements.

Work Group Responsibilities

1. Senior Management

HSSE policy works best by management initiating and taking an active part in its implementation. Itis the responsibility of management to set high standards of HSSE to carry out its operation with thehighest regard for the welfare and health of all its employees. This responsibility extends to providinga safe working environment for all employees. This can be achieved through proper maintenance ofplant, tools and equipment, inspection and training where necessary to ensure the safety and healthof employee and by providing adequate facilities for employee welfare at work.

It should be management commitment to excel over the OSHA (1994) or EQA (1974) and not tobase it as a minimum requirement for the Company.

2. Managers

Departmental heads or site managers are responsible for prevention of accidents in theirdepartments or work sites through:

a. Providing a safe working environment and ensuring equipment is safe for use.

b. Providing stable ground support conditions.

c. Investigating all accidents in their departments and submit recommendations to prevent similarfuture mishaps.

d. Ensuring HSSE procedures and safe work practices are adhered to.

3. Lower Management (Line Supervisors)

a. Line supervisors are responsible for enforcing all statutory and company's health, safety andenvironment rules and regulations.

b. They are responsible for the safe working training of employees reporting to them. Job hazardsand safety procedures should be fully explained to employees at the beginning of work.

c. Supervisors should rectify immediately any unsafe condition found in their work areas andreprimand employees if they are working in an unsafe manner that is unacceptable to normalworking practices.

d. They must see that all accidents and incidents involving the men under their control areinvestigated and reported.

4. Employees

a. Carry out their duties in a safe manner and with due regards to health and safety.

b. Work according to the instructions of their supervisors and always comply with safety rules, safeoperating procedures and practices.

c. Maintain tools and equipment issued to them in a safe operating condition and report defect totheir immediate supervisors without delay.

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d. Wear protective clothing and equipment correctly as and when required and maintains these ingood order.

e. Report hazards or incidents to their immediate supervisors without delay.

5. Health, Safety, Security and Environment Department

The Health, Safety, Security and Environment Department in the Company shall be charged toprovide specialist advice and assistance in health, safety, security and environment matters at allstages of the Company's operations. These include on design and project work, constructionactivities, technical audit and the formulation of company health, safety, security and environmentenhancement program.

6. Contractors

Contractors, regardless under project or operational agreements with the Company, shall take all thenecessary precautions in connection with the work in order to ensure the safety and health of thepersonnel of the Company, contractors and third parties. Contractors shall in the execution of thework comply with the relevant statutory and Company HSSE regulations.

Individual Responsibilities

1. Senior Management [Executive Chairman, Executive Director, Senior General Manager]

i) Understand the PETRA HSSE policy and the HSSE responsibility allocated to his position and levelof supervision;

ii)Set a personal example, by observing site HSSE regulations, especially by wearing appropriateprotective clothing and equipment at all times, communicating HSSE issues with projectpersonnel, assisting in maintaining a blame-free culture for HSSE, fulfilling his project HSSEobligations and objectives;

iii) Provide resources for the implementation of HSSE Program.

iv) Taking overall responsibility towards Company and project HSSE performance;

2. Project Manager

i) Understand the PETRA HSSE policy and the HSSE responsibility allocated to his position andlevel of supervision;

ii) Set a personal example, by observing site HSSE regulations, especially by wearing appropriateprotective clothing and equipment at all times, communicating HSSE issues with projectpersonnel, assisting in maintaining a blame-free culture for HSSE, fulfilling his project HSSEobligations and objectives;

v) Provide resources for the implementation of HSSE Program;

iii) Coordinate health, safety and environment activities between the project staff, client, sub-contractors, vendors, suppliers and any others who may be working on the same site or sites;

iv) Implement the PETRA HSSE system for reporting, investigating and estimating the cost of injury,damage and fire. Promote action to prevent incident/accident/loss event recurrence and initiateanalysis to discover trends;

v) Ensure that all discipline supervisors are aware of the PETRA standards of suitability, from asafety viewpoint, for new or hired equipment, as measured by the certification standards setduring the reassessment of the HSSE objectives.

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3. Departmental Head


ii) Set a personal example, by observing site HSSE regulations, especially by wearing appropriateprotective clothing and equipment at all times, communicating HSSE issues with his/herdepartmental personnel, assisting in maintaining a blame-free culture for HSSE, fulfilling hisproject HSSE obligations and objectives;

iii) Provide resources for the implementation of HSSE Program;

iv) Coordinate health, safety and environment activities between the department staff, client, sub-contractors, vendors, suppliers and any others who may be working on the same site or sites;

v) Implement the PETRA HSSE system for reporting, investigating and estimating the cost of injury,damage and fire. Promote action to prevent incident/accident/loss event recurrence and initiateanalysis to discover trends;

vi) Ensure that all discipline supervisors are aware of the PETRA standards of suitability, from asafety viewpoint, for new or hired equipment, as measured by the certification standards setduring the reassessment of the HSSE objectives.

4. Senior HSSE Engineer



iii) Provide resources for the implementation of HSSE Program;

iv) Coordinate health, safety and environment activities between the project staff, client, sub-contractors, vendors, suppliers and any others who may be working on the same site or sites;

v) Implement the PETRA HSSE system for reporting, investigating and estimating the cost of injury,damage and fire. Promote action to prevent incident/accident/loss event recurrence and initiateanalysis to discover trends;

vi) Ensure that all discipline supervisors are aware of the PETRA standards of suitability, from asafety viewpoint, for new or hired equipment, as measured by the certification standards setduring the reassessment of the HSSE objectives;

vii) Review the latest version of the PETRA HSSE document (check any changes from previousversion);

viii) Implement the PETRA HSSE policy, starting with the reassessment of the received version,designing a loss control program using existing PETRA HSSE procedures to prevent or minimizethe probability and potential severity of identified hazards and risks. Administer the reassessedHSSE Policy himself;

ix) Determine the audit and inspection sequence necessary for the monitoring of the HSSE manualimplementation;

x) Along with the members of the project management team, determine at the tender (or earlier)phase:

The order and method of working most appropriate to minimize the potential exposure torisks to health, safety and the environment; and identify the hazards arising from themethods and order of work, such as cranage, transport, excavation, work-at-height, NDThazards, etc.

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Risk identification and analysis: identify the potential risk exposure during the phases of theproject and its potential impact on project HSSE, scheduling, and successful completion.

Hazards, which might arise from overhead, adjacent or underground utilities and/or servicesin a “live” site.

Hazards, which might arise from the physical or natural environment, in a “green”, or “no-previous-Construction” site.

Allocation of HSSE responsibilities with the client, sub-contractors, sub-sub-contractorssuppliers and other contractors.

Preliminary concepts for site layout, accommodation, facilities, catering, first aid andsanitation/waste management.

Client, or local authority Work Permit procedures, if any.

Basic fire precautions, site or off-site emergency response procedures.

xi) Make sure that throughout the contract; that is, in the pre-qualification, tendering, planning andmobilization/execution stages, allowance is made for hazard identification and risk assessment,so that sufficient resources and time to enable the project to be done with minimum risk, as apart of the reassessment in Objective II.

xii) Ensure that tenders for sub-contract work are in keeping with the PETRA Health, Safety andEnvironment Policy and Manual.

xiii) Set a personal example, by observing HSSE site regulations, communicating HSSE issues withproject personnel, assisting in maintaining a blame-free culture for HSSE, fulfilling his projectHSSE obligations and objectives.

5. HSE Engineer




iv) Implement the PETRA HSSE system for reporting, investigating and estimating the cost ofinjury, damage and fire. Promote action to prevent incident/accident/loss event recurrence andinitiate analysis to discover trends;

v) Ensure that all discipline supervisors are aware of the PETRA standards of suitability, from asafety viewpoint, for new or hired equipment, as measured by the certification standards setduring the reassessment of the HSSE objectives;

vi) Implement the PETRA HSSE policy, starting with the reassessment of the received version,designing a loss control program using existing PETRA HSSE procedures to prevent orminimize the probability and potential severity of identified hazards and risks. Administer thereassessed HSSE Policy himself;

vii) Determine the audit and inspection sequence necessary for the monitoring of the HSSE manualimplementation;

viii) Along with the members of the project management team, determine at the tender (or earlier)phase:

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Risk identification and analysis: identify the potential risk exposure during the phases of theproject and its potential impact on project HSSE, scheduling, and successful completion.

Hazards, which might arise from overhead, adjacent or underground utilities and/or servicesin a “live” site.

Hazards, which might arise from the physical or natural environment, in a “green”, or “no-previous-Construction” site.





ix) Make sure that throughout the contract; that is, in the pre-qualification, tendering, planning andmobilization/execution stages, allowance is made for hazard identification and risk assessment,so that sufficient resources and time to enable the project to be done with minimum risk, as apart of the reassessment in Objective II.

x) Ensure that tenders for sub-contract work are in keeping with the PETRA Health, Safety andEnvironment Policy and Manual.

xi) Set a personal example, by observing HSSE site regulations, communicating HSSE issues withproject personnel, assisting in maintaining a blame-free culture for HSSE, fulfilling his projectHSSE obligations and objectives.

6. Operation Engineers/ Construction Superintendents/ Construction Engineers




iv) Implement the PETRA HSSE system for reporting, investigating and estimating the cost of injury,damage and fire. Promote action to prevent incident/accident/loss event recurrence and initiateanalysis to discover trends;

v) Ensure that all discipline supervisors are aware of the PETRA standards of suitability, from asafety viewpoint, for new or hired equipment, as measured by the certification standards setduring the reassessment of the HSSE objectives;

vi) Carry out site surveys to see that safe work practices are in operation, that health and safetyrequirements are being observed, and that welfare and first aid facilities are adequate andproperly maintained

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vii) Provide written safe work practices; instructions to establish safe work methods, and explain thesequence of operations, with an outline of the identified potential hazards at each stage, andindicate precautions to be adopted.

viii) Check over work methods and precautions with discipline supervision before work starts.

ix) Create HSSE awareness by promoting safety meetings, toolbox meetings, encouraging safetytraining, and including special HSSE aspects of concern in all job instructions.

x) Organize site to that work is carried out to the required standard with minimum risk to men,equipment, the environment and materials.

xi) Knew the requirements of the project, and incorporate the appropriate HSSE concerns in all jobinstructions.

xii) Be familiar with Work Permit procedures, if any.

xiii) Give precise instructions on responsibilities for safe work practices.

xiv) Plan and provide for good housekeeping.

xv) Coordinate with sub-contractors and other contractors on site to avoid any confusion aboutareas of responsibility.

xvi) Position equipment effectively and securely. Ensure that electricity supply is installed, used andmaintained correctly.

xvii) Check that equipment and tools, both power and hand tools, are maintained in good condition,to the relevant inspection standard.

xviii) Ensure that verbal instructions are fully understood and check back to see that they are carriedout as intended. As much as is practicable, ensure that written safe work practices areemployed on the project.

xix) Make sure that all men know how to obtain first aid and that proper care is taken of all injuries.Know how to summon assistance in case of emergency and nominate others to act in absence.

xx) Make sure that suitable personal protective equipment is available prior to starting a job and thatit is used.

xxi) Release supervisors and men when necessary for HSSE training.

xxii) Cooperate with the Safety Engineer and the local authorities, and act on their recommendations.

xxiii) Set a personal example to PETRA Health, Safety and Environment Policy.

7. HSSE Coordinators

i) Understand the PETRA HSSE policy and the HSSE responsibility allocated to his position andlevel of supervision.

ii) Set a personal example, by observing site HSSE regulations, especially by wearing appropriateprotective clothing and equipment at all times, communicating HSSE issues with projectpersonnel, assisting in maintaining a blame-free culture for HSSE, fulfilling his project HSSEobligations and objectives.

iii) Coordinate health, safety and environment activities between the project staff, client, sub-contractors, vendors, suppliers and any others who may be working on the same site or sites.

iv) Implement the PETRA HSSE system for reporting, investigating and estimating the cost ofinjury, damage and fire. Promote action to prevent incident/accident/loss event recurrence andinitiate analysis to discover trends.

v) Ensure that all discipline supervisors are aware of the PETRA standards of suitability, from asafety viewpoint, for new or hired equipment, as measured by the certification standards setduring the reassessment of the HSSE objectives.

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vi) Carry out site surveys to see that safe work practices are in operation, that health and safetyrequirements are being observed, and that welfare and first aid facilities are adequate andproperly maintained.

vii) Provide written safe work practices; instructions to establish safe work methods, and explain thesequence of operations, with an outline of the identified potential hazards at each stage, andindicate precautions to be adopted.

viii) Check over work methods and precautions with discipline supervision before work starts.

ix) Create HSSE awareness by promoting safety meetings, toolbox meetings, encouraging safetytraining, and including special HSSE aspects of concern in all job instructions.

x) Review the latest version of the PETRA HSSE document (check any changes from previousversion).

xi) Implement the PETRA HSSE policy, starting with the reassessment of the received version,designing a loss control program using existing PETRA HSSE procedures to prevent orminimize the probability and potential severity of identified hazards and risks. Administer thereassessed HSSE Policy himself.

xii) Determine the audit and inspection sequence necessary for the monitoring of the HSSE manualimplementation.

xiii) Along with the members of the project management team, determine at the tender (or earlier)phase:


Risk identification and analysis: identify the potential risk exposure during the phases ofthe project and its potential impact on project HSSE, scheduling, and successfulcompletion.

Hazards, which might arise from overhead, adjacent or underground utilities and/orservices in a “live” site.

Hazards, which might arise from the physical or natural environment, in a “green”, or“no-previous-Construction” site.





xiv) Know the HSSE requirements of the particular project contract and the relevant parts of localauthority or government Worker's Regulations, and ensure that they have been factored into thereassessment of the HSSE Policy as outlined in HSSE Objectives II & III.

xv) Ensure that all levels of project management and supervision are qualified and receive adequateand appropriate HSSE training, whether on-the-job or specialized.

xvi) Set a personal example, by observing HSSE site regulations, communicating HSSE issues withproject personnel, assisting in maintaining a blame-free culture for HSSE, fulfilling his projectHSSE obligations and objectives.

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6. General Supervisors/ Foreman/ Technician/ Inspectors



iii) Carry out site surveys to see that safe work practices are in operation, that health and safetyrequirements are being observed, and that welfare and first aid facilities are adequate andproperly maintained.

iv) Create HSSE awareness by promoting safety meetings, toolbox meetings, encouraging safetytraining, and including special HSSE aspects of concern in all job instructions.

v) Assist in determining the cause of any accident or dangerous occurrence and recommendmeans of preventing recurrence.

vi) Organize site to that work is carried out to the required standard with minimum risk to men,equipment, the environment and materials.

vii) Knew the requirements of the project, and incorporate the appropriate HSSE concerns in all jobinstructions.

viii) Be familiar with Work Permit procedures, if any.

ix) Give precise instructions on responsibilities for safe work practices.

x) Plan and provide for good housekeeping.

xi) Coordinate with sub-contractors and other contractors on site to avoid any confusion aboutareas of responsibility.

xii) Position equipment effectively and securely. Ensure that electricity supply is installed, used andmaintained correctly.

xiii) Check that equipment and tools, both power and hand tools, are maintained in good condition,to the relevant inspection standard.

xiv) Ensure that verbal instructions are fully understood and check back to see that they are carriedout as intended. As much as is practicable, ensure that written safe work practices areemployed on the project.

xv) Make sure that all men know how to obtain first aid and that proper care is taken of all injuries.Know how to summon assistance in case of emergency and nominate others to act in absence.

xvi) Make sure that suitable personal protective equipment is available prior to starting a job and thatit is used.

xvii) Release supervisors and men when necessary for HSSE training.

xviii) Cooperate with the Safety Engineer and the local authorities, and act on their recommendations.

xix) Set a personal example to PETRA Health, Safety and Environment Policy.

7. Safety Officers



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iii) Carry out site surveys to see that safe work practices are in operation, that health and safetyrequirements are being observed, and that welfare and first aid facilities are adequate andproperly maintained.

iv) Create HSSE awareness by promoting safety meetings, toolbox meetings, encouraging safetytraining, and including special HSSE aspects of concern in all job instructions.

v) Assist in determining the cause of any accident or dangerous occurrence and recommendmeans of preventing recurrence.

vi) Understand the requirements of the client and the PETRA HSSE policy and manual.

vii) Inspect the worksites daily, report and correct unsafe acts and conditions

viii) Keep a permanent record of all injuries, incidents and damage at the site.

vii) Keep a record of weekly safety meetings on site with subject, attendance and program properlyrecorded.

viii) Assist with HSSE training including on all related HSSE Program for employees at all levels:managers, supervisors, foreman and workers.

ix) Take part in discussions on injury, damage, loss control and HSSE program feedback.

x) Keep up-to-date with recommended codes of practice and safety literature. Distribute HSSEinformation relevant to each level of employee.

xi) Foster an understanding that injury prevention and damage control are an integral part ofbusiness and operational efficiency.

xii) Attend job progress meetings where safety is an item on the agenda. Report on job safetyperformance.

xiii) Set a personal example, by observing HSSE site regulations, communicating HSSE issues withproject personnel, assisting in maintaining a blame-free culture for HSSE, fulfilling his projectHSSE obligations and objectives.

8. Tradesmen


ii) Use the correct tools and equipment for the job. Use the protective clothing and equipmentprovided

iii) Do nothing to endanger self or workmates.

iv) Keep tools in good and return defective tools to foreman.

v) Refrain from horseplay and abuse of safety devices, equipment and welfare facilities.

vi) Participate In PETRA safety measures, such as induction, safety meetings, and toolboxmeetings.

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PROJECT'S HSSE COMMITTEES

Objective

The main objective of the HSSE Committees is to promote and establish a safe and healthyworking condition in the project.

Project Management HSSE Committee

The Project Management HSSE Committee (PMC) will preside over all safety, health andenvironment matters concerning the entire work force of the project. Although HSSE mattersare also discussed on shop floor and discipline levels, the PMC would endorse such matters.Decisions undertaken by PMC will be formulated as HSSE rules and regulations of the project.

Members for the PMC shall be the representative heads of discipline and work site headed bythe Project Manager. The secretary of the Committee shall be the Senior HSSE Engineer. Tworepresentatives (on rotation basis) from each site Committees will be required to attend thismeeting.

PMC will investigate all accidents and incidents that take place within the project. An immediatemeeting shall be held after any serious accident. The PMC chairman shall officially informPETRA senior management in less than two (2) days the investigation results and rectificationactions. Preventive measures shall be discussed by PMC to avoid a similar accident.

PMC shall carry out at minimum a monthly safety inspection of the work site/workshop beforethe safety meeting. Observations and comments of the inspection shall be discussed at themeeting.

PMC shall organize safety incentive program and other activities to promote safe conduct ofwork in the project.

Site HSSE Committee

The Site HSSE Committee (SHC) would review operating procedures, identify and resolvingwork related problems and make recommendations for PMC approval on any new rules andregulations pertaining to work hazards and safety. These include developing programsdesigned to publish, educate, train and initiating and enhancing safety awareness of employees.

The Committee shall investigate all accidents and incidents that take place within the work site.An immediate meeting shall be held after serious accident and preventive measures shall bediscussed by the Committee to avoid similar accident.

The Committee shall carry out a weekly safety inspection on the work site/workshop before theweekly meeting. Observations and comments of the inspection shall be discussed at themeeting and the PMC meeting.

Members of this Committee shall be representatives of each work section at the work sites,normally the front line supervisors. The Committee meeting will be held weekly and chaired bythe supervisor-in-charge of the site or one of the PMC members. The secretary of theCommittee shall be the HSSE Officer.

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HSSE TERM OF REFERENCE

OCCUPATIONAL SAFETY AND HEALTH ACT AND REGULATIONS

1. Occupational Safety and Health Act, 19942. Safety and Health Committee Regulations, 19963. Use and Standards of Exposure of Chemical Hazardous to Health, 20004. Classification, Packaging and Labeling of Hazardous Chemical Regulations 19975. Control of Industrial Major Accident Hazards (CIMAH) Regulations, 19966. Safety and Health Officer Regulations, 1997

FACTORIES AND MACHINERY ACT AND REGULATIONS

1. Factories and Machinery Act, 19672. Factories and Machinery (Steam Boiler and Unfired Pressure Vessel) Regulations,

19703. Factories and Machinery (Electric Passenger and Goods Lift) Regulations, 19704. Factories and Machinery (Fencing of Machinery and Safety) Regulations, 19705. Factories and Machinery (Safety Health and Welfare) Regulations, 19706. Factories and Machinery (Certificates of Competency - Examinations) Regulations,

19707. Factories and Machinery (Notification, Certificate of Fitness and Inspection)

Regulations, 19708. Factories and Machinery (Building Operations and Works of Engineering

Construction) (Safety) Regulations, 19869. Factories and Machinery (Noise Exposure) Regulations, 198910. Factories and Machinery (Mineral Dust) Regulations, 1989

ENVIRONMENTAL QUALITY ACT AND REGULATIONS

1. Environmental Quality Act, 19742. Environmental Quality (Sewage and Industrial Effluents) Regulations, 19793. Environment Quality (Clean Air) Regulations, 19784. Environmental Quality (Scheduled Wastes) Regulations, 1989

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LIST OF HSSE MANUALS AND PROCEDURES

No Description Revision

001 HSSE Management System Manual 00

002 HSSE Plan 00

003 Operations Safety Manual 00

004 Emergency Response Procedure 00

005 Incident Investigation Procedure 00

006 HSSE Case 00

007 Equipment Inspection Guidelines 00

008 Hazardous Material and Waste Control Guidelines 00

009 Job Hazard Analysis Guidelines 00

010 HSE Induction Guidelines 00

011-01 2009 HSE Incentives 00

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A. Incident Performance Index

Statistic shall include accident/incident rates by work as defined below:

a) Fatality

Death due to work related injury regardless of the time between injury and death.

b) Lost Time Incident (LTI)

Any injury that renders the injured person unable to perform his normal duties for a period beyondthe day on which the injury was received.

c) First Aid

A work related injury or illness which requires minor treatment by a nurse or medic or medicallyuntrained person, whereby the injured is able to resume the total scope of his normal job functionimmediately after treatment.

d) Medical Treatment Case

A work related injury that involves neither Lost Workdays nor Restricted Workdays but whichrequires the injured to be treated by or under the specific orders of a physician or could beconsidered as being in the province of a physician.

e) Restricted Work Case

A work related injury which requires the injured to be treated by doctor and is declared fit to return todo part of his normal work on restricted or light duties on any day after the day on which the injurywas received.

f) Property Loss/Damage

Any accident, which involves property loss or damage other than a fire or explosion.

g) Environmental Pollution

Any accident involving spillage or release of oil and chemicals which cause pollution of air, water orground.

h) Near Miss

Any event or condition that whilst not resulting in injury to person or loss damage to equipment, plantor property, is recognized as having the potential to cause injury and/or property damage.

i) LTI Frequency Rate

The number of injuries per million manhours worked.

LTI Frequency = Number of LTI X 1,000,000Total of Manhours Worked

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j) LTI Severity

The number of mandays lost per million manhours worked

Severity Rate = No. of Lost Work Days X 1,000,000Total Manhours Worked

B. HSSE Program Performance Index

HSSE Program statistics shall include activities as defined below:

i. Drug and Alcohol

The numbers of pre-assess, random, and suspicion tests conducted for the work.

ii. Hazard Identification

The numbers of unsafe acts and unsafe conditions by categories for the work.

iii. Pro-active tools

The numbers of incident prevention tools conducted for the work.

iv. Program Schedule

A bar chart of plan versus actual of overall HSSE Plan. Bar charts to include management activities,training/competency program, inspection and audits, and incentives program.

Documents

HEALTH, SAFETY AND ENVIRONMENT Page 2 of 18 Rev… - HSE Management Syst… · HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEM MANUAL Doc No: PRSB-HSE-L2-001 Page 3 of 18 Rev. 02