HEALTH AND HUMAN SERVICES COMMISSION This Amendment …€¦ · THE TEXAS FACILITIES COMMISSION AND HEALTH AND HUMAN SERVICES COMMISSION This Amendment No. 1 is entered into by and

AMENDMENT NO. 1 TO THE

TFC Contract No. 16·016-00 I HHSC Contract No. 529-16-0047-00001

INTERAGENCY COOPERATION CONTRACT BETWEEN

THE TEXAS FACILITIES COMMISSION AND

HEALTH AND HUMAN SERVICES COMMISSION

This Amendment No. 1 is entered into by and between the Texas Facilities Commission (hereinafter referred to as "Owner,,), a state agency located at 1711 San Jacinto Blvd., Austin, Texas 78701 and the Health and Human Services Commission (hereinafter referred to as "Receiving Agency"), located at 4900 North Lamar, Austin, Texas 78751, to amend the original contract for property management services between the parties effective September 24, 2015 (hereinafter referred to as "Contract").

WHEREAS, the Parties agree to increase the contract amount by Eight Hundred Nine Thousand Four Hundred Three and No/100 Dollars ($809,403.00) to accommodate an increase in the costs for security services; and

WHEREAS, changed circumstances require mutually desirable alterations in the duration to the Contract; and

WHEREAS, the parties desire to amend certain tenns to their mutual benefit to reflect the changed circumstances;

NOW, THEREFORE, the parties agree to amend the Contract as follows:

1. The parties agree to modify ARTICLE I-STATEMENT OF WORK TO BE PERFORMED, SECTION 1.01 - PROPERTY MANAGEMENT SERVICES, by deleting the entire paragraph and replacing it with the following:

"TFC shall provide property management services for the Department of State Health Services Complex including the Robert Bernstein Building, the Robert D. Moreton Building, Building K, Building F, the Tower Building, the Old Plant, the Services Building, Building H and Building R (excluding the Laboratory Building and Laboratory chiJler plant) located at J I 00 West 49th Street Austin, Texas, 78756, the Department of State Health Services, including Building Band Building X, located at 909 West 45th Street, Austin, Texas, 78751, the John H. Winters Complex located at 701 West SI st Street Austin, Texas 78751, wtd the Brown Heatly Building, located at 4900 North Lamar Austin, Texas 78751, (hereinafter referred to as the "Building(s)") and the surrounding areas including the landscaped areas, parking lots, and/or garages (hereinafter referred to as the "Premises"). Property management services means all services, supplies and labor as set forth in Exhibit A - Statement of Work, attached hereto and incorporated herein for all purposes. The financial, procedural and operational roles and responsibilities associated with this Contract as further described in Exhibit B - Roles and Responsibilities, attached hereto and incorporated herein for all purposes. All service records, maintenance records or other records that result from work perfonned Wlder this Contract shall be maintained by TFC, following TFC's records retention policies. Most services are to be performed during regular business hours which are considered to be between 6:00 a.m. and 6:00 p.m. Monday through Friday, excluding holidays. Some operations will require work in the Building(s) after nonnal business hours, and TFC is responsible for property oversight on a twenty-four (24) hour basis."

TFC Contract No. 16·016-00 I HHSC Contract No. 529-16-0047-00001

2. The parties agree to modify ARTICLE Ill - CONSlDERA TION, SECTION 3.01 - CONTRACT AMOUNT deleting the entire paragraph and replacing it with the following:

"Receiving Agency agrees to pay TFC an amount not to exceed the swn of Eight Million Six Hundred Forty Two Thousand Four Hundred Three and No/100 Dollars ($8,642,403.00) for providing the services required to fulfill the tenns of this Contracl For Fiscal Year 2016, Receiving Agency agrees to pay TFC an amount not to exceed the sum of Three Million Nine Hundred Thirty Seven Thousand and No/100 Dollars ($3,937,000.00) and for Fiscal Year 2017, Receiving Agency agrees to pay TFC an amount not to exceed the sum of Four Million Seven Hundred Forty Six Thousand Four Hundred ~e and No/100 Dollars ($4,746,403.00).

3. The parties agree to modify ARTICLE V - TERM OF CONTRACT, SECTION 5.01 - TERM, by deleting the entire paragraph and replacing it with the following:

''This Contract shall be effective as of September l, 2016, and shall terminate on August 31, 2017, unless tenninated earlier by either party, as provided in Section 5.03."

4. Exhibits A- Statement of Work, B - Roles and Responsibilities and F - Contract Budgets to the Contract are deleted in their entirety and replaced with new Exhibits A- Statement of Work, B- Roles and Responsibilities and F- Contract Budgets attached hereto.

Except as expressly amended above, the Contract remains in full force and effect.

IN WITNESS WHEREOF, the parties hereto have made ond executed this Amendment No. I to this Contract to be effective as of September I, 2016.

COMMISSION SERVICES

By:.~----+~~.....-=~~-----------

Kay Molina/

By:.~~~~.._..------~~~~

Name:C1r=·t, ~stJ Title:~~ &ctukJ.< <hwcacWJ<<;f-

Date of Execution: tj I 4 /r? General Counsel /// ~ Date of Execution:._,_,_~ ~'/I_~ ~ ~.E.D.

2

TFC Contract No. 16-016-000

EXHIBIT A

TFC CONTRACT NO. 16-016-000

STATEMENT OF WORK·

TFC Contract No 16-016-000

-STATEMENT OF WORK PROPERTY MANAGEMENT SERVICES

DSHS CAMPUS & DHB/DHX

BUILDING OPERATION, MAINTENANCE AND PROPERTY SERVICES

TFC shall provide the following bui lding operation and maintenance services under this lnteragency Contract. Unless otherwise specified, these services shall be covered by the fees set forth in Exhibit F - Contract Budget to the Contract

I. MECHANICAL., ELECTRICAL, AND PL.LIMBING SYSTEMS. TFC shall provide for the following mechanical, electrical and plumbing system services:

(a.) DEMAND MEP MAINTENANCL PROGRAM. In addition to the preventative maintenance program, TFC shall maintain, operate and repair the following base building systems:

(i.) the distribution systems, which shall be adjusted, balanced, and monitored regularly;

(ii.) all HVAC systems, water systems, electrical. lighting systems. and nil other similar equipment in the Building(s) or on the Premises; and,

(iii.) pneumatic control systems including the associated air compressor, if applicable;

(iv.) electronic control (building automation) systems, including computer front end, communication panels and dedicated network (if applicable); and

(v.) the emergency back-up generator, if applicable.

(b.) OTHCR MEP SERVICCS. TFC shall provide the following MEP services:

(i.) twenty-four (24) hour coverage of central heating and cooling plants, with ofrsite monitoring where available and a tier-hour emergency response, and.

(ii.) perform the necessary chemical treatments for cooling towers.

2. PREVENTATIVE MAINTENANCE. TFC shall perform preventative maintenance, periodic testing and/or inspection as required by other state, local and federa l government agencies to include, but not limited to, the following:

(i.) all HY AC systems;

(ii.) the emergency backup generator;

g


(iii.) fire safety equipment;

(iv.) electrical systems;

(v.) plumbing systems; nnd

(vi.) elevators.

3. ELEVATOR AND LIFT SYSTEMS. (n) TFC will contract full preventative and routine maintenance, providing necessary systematic and periodic service and maintenance for specified elevator equipment for the building(s) listed in Attachment A-1 - Elevator Equipment List. attached hereto and incorporated herein for all purposes. TFC will provide a contract administrator, specializing in elevator repair to manage the contract.

(b.) TFC's elevator service contractor (hereinafter referred to as the ··Elevator Contractor'') shall maintnin all elevators under this Contract in optimal operating condition. Elevator Contractor shall furnish all material. parts, labor, necessary tools, lubricants and equipment to comply with all requirements of this Contract, as well as the latest revisions of the American National Standards Institute/American Society of Mechanical Engineers (hereinafter referred to as .. ANSl/ASME") 17.1 Safety Code for Elevators and Escalators. International Mechanical Code, National Electrical Code, Occupational Safety and Health Administration (OSHA) requirements, the Americans with Disabilities Act Accessibility Guidelines, as well the manufacturers standard recommendation manuals for service and repair. All annual and full-load test inspection and certification as required by the TDLR shall be performed as n pan of this Contract.

(c.) All service records, maintemmcc records or other records that result from work performed under this Contract become propeny of TFC, and shall be stored at each building. Most services are to be performed during regular business hours; however, there will be occasional operations requiring work in the buildings after normal business hours. Elevator Contractor will provide emergency response twenty four (24) hours per day, seven (7) days per week, three hundred sixty five (365) days per year. All repairs must be completed and elevator equipment returned to service within the lime frame agreed upon by TFC, unless the Elevator Contractor has received prior written approval from TFC for additional time.

4. GENERAL MAINTENANCE (CARPENTRY). TFC shall perform general maintenance as the Contract Budget allows to include, but not be limited to, the following:

(i.) repair and/or replace standard floor and wall coverings, as needed;

(ii.) repainting of wall surfaces every seven (7) years. or as needed;

(iii.) repair and/or replace standard window treatments, as needed;

'9


(iv.) repair andlor replace all doors and hardware. as needed, including restroom stall doors and partitions;

(v.) repair and/or replace ceiling tiles and suspension systems. as needed; and,

(vi.) repair andtor replace building and garage envelopes. including windows, exterior materials and finishes. roof, pavement. sidewalks and associated appurtenances.

5. FIRE PROTECTION S\ STEMS. TFC shall be responsible for, at a minimum, the following fire protection system services:

(i.) provide fire programming and maintain databases for fire computers, communication panels (including modems). and remote fire panels and include off-site monitoring. inspection, testing and maintenance of all fire systems;

(ii.) maintain tire system devices such as fire alarm systems. fire sprinklers. tire pumps, tire extinguishers per applicable National Fire Protection Association (hereinafter referred to as .. NFPA") standards;

(iii.) analyze and adopt appropriate requirements using NFPA guidelines for fire safety maintenance;

(iv.) provide twenty-four (24) hour support to fire and security systems;

(v.) establish emergency procedures for TFC staff, develop a TFC emergency response team, and conduct annual fire drills;

(vi.) perform preventive maintenance on all fire safety systems, as per manufacturer; and,

(vii.) compile and maintain a complete list of Material Safety Data Sheets (MS OS's) for materials stored or used by building tenants. This information shall be located at the Fire Control Center and in the TFC Property Manager's office.

6. SECURITY CONTROLS AND EOUIPMENT TFC shall provide, service and maintain the security controls and equipment at the building(s) as follows:

(i.) building access control system equipment to include all electronic door hardware, card readers. security panels, recording equipment and any other equipment to maintain a runctsoning system;

(ii.) management and issuing or access cards and the maintenance of the dau1base;

10


(iii.) management and issuing of parking permits and the maintenance of the database;

(iv.) building surveillance system equipment to include all cameras, recording equipment and any other equipment to maintain a functioning system;

(v.) coordination of locksmith requirements for the Building(s) per procedures developed by TFC with keys and cores to be provided by TFC: and.

(vi.) maintenance of the white noise system. which mny include nn emergency broadcast system.

7. EMERGENCY AND ON-CALL SERVICE. TFC shall provide twenty-four (24) hour emergency services, as well as have availability of on-call maintenance and custodial services. TFC's twenty-four (24) hour Emergency Maintenance Hotline 512-463-3600. Emergency services shall be perfonned by TFC and may include, but are not limited to. repairs to electrical, plumbing, HV AC, elevator, and exterior doors or windows and may result from building system failures, natural disaslers, vandalism, and other similar activities. An emergency is defined by TFC as "a reasonably unforeseen situation which presents an imminent peril to the public health, safety, or welfare, or presents an imminent peril to property. or which requires an immediate action to prevent n hazard to life, health. safety, welfare, or property." Emergency services shall be available on a twenty-four (24) hour basis with response by TFC staff or service provider within one (I) hour. When an Emergency occurs, TFC shall notify the Receiving Agency Contract Administrator within sixty (60) minutes.

8. GROUNDS MAINTENANCE. (a.) TFC shall maintain, either in-house or by contracted service, the total landscape area around the Building(s), and shall provide n "'Landscape Supervisor", specializing in landscape maintenance and an ··Irrigation Spccialisf' to oversee repairs to the irrigation system.

(b.) TFC shall provide the following landscape services.

(i .) All lawn areas shall to be mowed and trimmed bimonthly between March I 51h and November 15111 of each year and up to twice per month between November I 61h and March I 41h of each year, or as dctenn ined by the Contract Administrator. The irrigated areas will be aerated annually and fertilized twice per year.

(ii.) All debris including litter, leaves and acorns shall be removed and disposed of properly.

(iii.) All weeds and undesirable grass will be removed, as needed.

(iv.) TFC shall apply approximately one (I) inch of hardwood mulch to maintain approximately two (2) inches of mulch on all trees rings and mulched bed areas twice per year.


(v.) All shrub, perennial, and tree pruning, up to 8 feet, will be done, as needed.

(vi.) The irrigation systems will be inspected throughout the year and repaired as needed. TFC shall adjust the setting of the controllers for correct seasonal water application for optimal growth, reduction of water waste, and as approved by the Landscape Supervisor.

9. PEST CONTROL. TFC shall be responsible for pest control for the Building(s) and surrounding premises. including but not limited to. termite, tire ant, Africanized Bee, bat. rodent. wasp. hornet.. and pigeon control. The Principles of lntegmted Pest Management, as adopted by the Environmental Protection Agency, shall be used by TFC to determine the best methods for disease and pest control. TFC shall frequently inspect all plant materials to detect disease and/or pest infestation. All methods and application procedures shall comply with the rules and regulations of the Texas Department of Agriculture. Services shall include the following:

(i.) responses to tenant agency requests for pest management;

(ii.) quarterly exterior perimeter treatment;

(iii.) quarterly cafeteria treatment in dining areas only;

(iv.) trapping live animals and the removal of dead animals and birds; and.

(v.) monthly rodent control.

These services may be performed by in-house, licensed TFC staff or may be performed by a licensed contractor.

I 0. GRAFFITI SERVICES. Any graffiti on the Building(s) or surrounding premises shall be removed by TFC within forty-eight (48) hours of discovery. TFC shall use appropriate and acceptable standards approved by TFC prior to cleanup.

11. TRASH REMOVAL. (a.) TFC shall provide trash removal for the Building(s). Dumpster size may increase or decrease, depending on occupancy. traffic or other considerations and shall be approved in advance by the TFC Contract Administrator.

(b.) The TFC Property Manager and custodial manager will establish and maintain the miniMAX program, as further described in Attachment A-2 · miniMAX Information attached hereto and incorporated herein for all purposes, in all tenant space where it will be useful.

12. REC\'CLING. TFC shall established and maintain a building recycling program and work with TFC custodians or the current custodial contractor to collect recyclable waste from the building and place into the designated container.

12


13. CUSTODIAL SERVICES. TFC shall provide in-house or contract custodial service and ensure all custodial tasks are accomplished in accordance with the specifications set fonh in Attachment A-3 - Custodial Specifications, attached hereto and incorporated herein for all purposes. TFC shall provide custodial oversight and will inspect each building periodically to ensure quality control. This shall be part of the daily management duties of TFC Property Manager.

14. SECURITY GUARD SERVICES. TFC shall provide contract security personnel with post orders approved by the TFC Contract Administrator and TFC Office of Risk Management. TFC shall provide the following security services:

(i.) all personnel employed to perfonn security duties shall be licensed as commissioned or non~ommissioned security officers by the Texas Department of Public Safety;

(ii.) staff the guard station, centrally located in the Building(s} lobby, and oversee visitor sign-in and out;

(iii.) assistance with emergency evacuation;

(iv.) coordination with local life-safety and law enforcement officials;

(v.) parking lot and/or garage monitoring;

(vi.) building entrance monitoring;

(vii.) raising and lowering of flags on each business day per flag protocol as dictated by the Governor of Texas;

(viii.) monitoring of all CCTV cameras; and,

(ix.) additional guard service, as needed, for special events or as tenant services.

I 5. OTHER ADMINISTRATIVE SERVICES. TFC shall provide administrative services to include the following:

(i.) provide all TFC staff with cellular phones;

(ii.) provide office equipment and supplies for propeny management staff;

(iii.) enforce all applicable rules and regulations in TFC"s Tenant Manual;

(iv.) monitor and pay utility service; and,

(v .) as requested, TFC will be responsible for assisting with the scheduling of the conference rooms located in the Building(s), including key checkout.

13


16. EXCLUDED SERVICES. (a) The following services are specifically excluded from the specifications of this Contract:

(i.) telecom services. including data cabling;

(ii.) data centers/server rooms;

(iii.) uninterrupted power supply systems;

(iv.) major and minor construction projects;

(v.) catastrophic repairs;

(vi.) capitol expenses such ns major equipment replacement;

(vii.) deferred mnintennnce projects;

(viii.) repair or replacement of laboratory or other tenant agency specific equipment;

(ix.) modular furniture repair, moving and modification;

(x.) moving or repair of furni ture or other equipment;

(x.) renovation projects:

(xi.) other items not related to a building system;

(xii.) specialized security equipment:

(xiii.) specialized (critical) air conditioning units;

(xiv.) specialized tire protection equipment; and,

(xv.) specialized electrical redundancy equipment.

(b.) Some of the services may be added to the specifications individually, on an as needed basist and may require a budget increase and/or a contract amendment. Some of the services may be contracted through other TFC divisions, including the Departments of Minor Construction, Facility Design and Construction, State Surplus or Energy Management.

l4


STATEMENT OF WORK PROPERTY MANAGEMENT SERVICES

JOHN H. WINTERS

BUILDING OPERATION. MAINTENANCE AND PROPERTY SERVICES

TFC shall provide the following building operation and maintenance services under this lnteragency Contract. Unless otherwise specified, these services shall be covered by the fees set forth in Exhibit F - Contract Budget to the Contract.

I. SECURITY CONTROLS ANO EQUIPMENT. TFC shall provide. service and maintain the security controls and equipment at the building(s) as follows:

(i.) building access control system equipment to include all electronic door hardware. card renders. security panels, recording equipment and any other equipment to maintain a functioning system;

(ii.) management and issuing of access cards and the maintenance of the database;

{iii.) The management and issuing of parking permits and the maintenance of the database;

(iv.) building surveillance system equipment to include all cameras, recording equipment and any other equipment to maintain a functioning system; and

(v.) maintenance of the white noise system. which may include an emergency broadcast system.

2. CUSTODIAL SERVICES. TFC shall provide in-house or contract custodial service and ensure nil custodial tasks are accomplished in accordance with the specifications set fonh in Attachment A-2 - miniMAX Information and Attachment A-3 - Custodial Specifications, attached hereto nnd incorporated herein for all purposes. TFC shall provide custodial oversight and will inspect each building periodically to ensure quality control. This shall be part of the daily management duties ofTFC Property Manager.


(i.) all personnel employed to perform security duties shnll be licensed as commissioned or non-commissioned security officers by the Texas Department of Public Safety;

(it.) staff the guard slation. centrally located in the Building(s) lobby. and oversee visitor sign-in and out;

15



(iv.) coordination with local life-safety and law enforcement officials;

{v.) parking lot and/or garage monitoring:


(vii.) raising and lowering of nags on each business day per flag protocol as dictated by the Governor of Texas;

(viii.) monitoring of all CCTV cameras; and.


4. EXCLUDED SERVICES. (a.) The following services are specifically excluded from the specifications of this Contract:

(i.) telecom services, including data cabling:

(ii.) data centers/server rooms;

(iii.) uninterrupted power supply systems;

(iv.) major and minor construction projects;

(v.) catastrophic repairs;

(vi.) capital expenses such as major equipment replacement;

(vii.) deferred maintenance projects;

(viii.) repair or replacement of laboratory or other tenant agency specific equipment;

(ix.) modular furniture repair, moving and modification;

(x.) moving or repair of furniture or other equipment;

(xi.) renovation projects;

{xii.) other items not related to a building system;

{xiii.) specialized (critical) nir conditioning units;

(xiv.) specialized fire protection equipment; and,

(xv.) specialized electrical redundancy equipment.

16


(b.) Some of the services may be added to the specifications individually. on an as needed basis, and may require a budget increase and/or a contract amendment. Some of the services may be contracted through other TFC divisions, including the Departments of Minor Construction, Facility Design and Construction. State Surplus or Energy Management.

17


STATEMENT OF WORK PROPERTY MANAGEMENT SERVICES

BROWN HEATLY

TFC shall provide the following building operation and maintenance services under this lnteragency Contract. Unless otherwise specified, these services shall be covered by the fees set forth in Exhibit F - Contract Budget to the Contract.

I. GENERATOR SYSTEM. TFC shall provide for the following services.

(n.) TFC shall perform preventative maintenance, periodic testing andlor inspection as required by other state. local and federal government agencies.

(b.) In addition to the preventative maintenance program, TFC shall maintain, operate and repair the generator as required.

(c.) Monitoring of the SCADA system.

2. FIRE ·PROTECTION S\'STEMS. TFC shall be responsible for, at a minimum, the following fire protection system services for the gas tire suppression system and pre-action sprinkler system dedicated to the data room:

(i.) provide off-site monitoring. inspection, testing and maintenance of the gas fire suppression systems;

(ii.) maintain fire system devices s per applicable National Fire Protection Association (hereinafter referred to as "NFPA'') standards;

(iii.) provide twenty-four (24) hour support to tire systems; and,

(iv.) compile and maintain a complete list of Mnlerial Safety Data Sheets (MSDS's) for the gas suppression agent. This information shall be located at the Fire Control Cenler and in the TFC Property Manager·s office.

3. SECURITY CONTROLS AND EQUIPMEN.T TFC shall provide, service and maintain the security controls and equipment at the building(s) as follows:

(i.) building access control system equipment to include all electronic door hardware, card readers, security panels, recording equipment and any other equipment to maintain a functioning system:

(ii.) management and issuing of access cards and the maintenance of 1he database; and,


(iii) building surveillance system equipment to include all cameras, recording equipment and any other equipment 10 maintain a functioning system.


(i.) all personnel employed to perfonn security duties shall be licensed ns commissioned or non-commissioned security officers by the Texas Department of Public Safety;

(ii.) stntT the guard station, centrally located in the Building(s) lobby. nnd oversee visitor sign-in and out;


(iv.) coordination with local life-safety nnd law enforcement officials;

(v .) parking lot and/or garage monitoring;


(vii.) raising nnd lowering of flags on each business day per flag protocol as dictated by the Governor of Texas;

(viii.) monitoring of all CCTV cameras; and,


5. EXCLUDED SERVICES. (a.) The following services are specifically excluded from the specifications of this Contract:

(i.) tclecom services, including data cabling;

(ii.) major and minor construction projects;

(iii.) catastrophic repairs:

(iv.) capitol expenses such as major equipment replacement;

(v.) deferred maintenance projects;

(vi.) repoir or replacement of laboratory or other tenant agency specific equipment;

(vii.) renovation projects;

{viii.) specialized security equipment;

19

TFC Conlracl No 16-016-000

(ix.) specialized (critical) air conditioning units; and,

(x.) Maintenance, repair or replacement of the SCADA control system.

(b.) Some of the services may be added to the specifications individually. on an as needed basis, and may require a budget increase and/or n contract amendment. Some of the services may be contracted through other TFC divisions, including the Departments of Minor Construction. Facility Design and Construction, State Surplus or Energy Management.

20

TFC Contract No 16-016.000

ATTACHMENT A-1


EQUIPMENT LIST

21


Equipment List DSHSCampus

tlVAC Equipment

Eauloment Type Bulldlna Qty Make Year Model# Serial# Tonnaae

AHU3,4,5,6 OHR 4

Relleffans OHR 4

RTUPackaae OHR 1 10

Exh;iust F;in OHR 1

Air H.lndler Unit RBB I Aml!rlc.in Blower

AIT Handler Unit RBB 1 Thermal En11.

Air Compressor RBB 1 Atlas ICTSOHD12034 HOP250475

Outside Air Blower IUIB 2

Exhaust F;ms RBB 3

K·lOOAHU RBB 1

AHU OHT 2

Relief F;ins OHT 2

Exhaust fan DHT z Generalor DHT 1 Kallll!r

Chillers CHOP 2 Yark

Caalln11 Towers CHOP 2 York

Boller OHOP 1 Cleave & Brooks

Boller CHOP 1 Kewanee

Air Comcressor DffOP 1 Atlas KT10HC12034 204346

Condenser Water Pumps CHOP 2

Prlm:irvCWP CHOP 2

Second;irv CWP DHOP 2

Exllaust fans CHOP 4

Eauloment Type Bu lid Ing Qty Make Year Model# Serlal# Tonnaae

Clllllers DHNP 2 Trane

Coolln11 Towers DHNP 4 Trane

Bollen DHNP 2 Cleave & Brooks

Compressor DHNP 1 Quincy

CWSucply Pumps OHNP 2

CW Rerum Pumps OHNP 2

Rills 1,2,3,4 OHSB 4 Trane

Rnrs 7,8,9,10 DHSB 4 Weathermaster

RnfsS,6 OHSB 2 C;irrler

AHU Split Systems OHSB 4 RUDD

E.d111us1 fans OHSB 4 Loren Cook

AHlfs ROM 10 York

Chlllers ROM 2 York

Chllled Ware r Pu mos ROM 3

Condenser Pumps ROM 3

AIT Compressor ROM 2 NPSSmlth

Coolln11 Tower ROM 1

Exhaust Fans ROM 4

TFC Contract No I 6-016-000

fl1•valor f11u1pmcnt

Equipment 1\fpe Building Type• Make Year Model• ElBI• Bevator t R8B c=able Dover eevator 2 1188 Cablf ' Dover Buator l Otf T Cable Dever Bevator 2 OHT Cable Dever Bevator l DtfT Cable Dover Bev;:ttor 4 OHT Cable Dover Bevator l RON C>ble aevator 2 ROl>I C>bre Bevator 3 ROM Cable

Bevator 4 ROM Cable • cable, lractlon or hydRuflc

23


Equipment Ust DHB/DHX

HVAC Equipment

Equipment Tvoe Building Qty Make Year Model# Serial# Tonnage

Air Handler DHX 1 TDMHMR 655<XX)()87

Air Handler DHX 1 TDMHMR 655000095

AlrH3ndler OHX 1 Trane TDMHMR 655000100

Air Handler DttX 1 TDMHMR 65500>102

Exhaust Fan OHX 2

Air Compressor DHX 1

Condenser DHX 1 Trane TDMHMR 655000101

Chlller Air Cooled DtlB 1 Trane

Air Handler 111 DHB 1

Air H,,ndler 112 DHB 1

Air Handler #3 DtlB 1

Air Compressor DHB 1 SDeedAlre

Conditioned Fresh Air unit DHB 1

Exhaust fans DHB 4

Miltln1Boxes DHB 150Approx

Boilers DHB 2 Teledyne

Elevator Equipment

e Make Year Model# Serial# ELBJ#

• cable, traction or hydraulic

Equipment List BHB

Electrical Equipment

Make Year Model# Serial#

Generator BHB KohlerSOSkw 5M4027 7YR02518

Misc Equipment

Make Year Model# Serial#

Gas Fire Supp~sslon System NFPA12 Halon 1301


ATTACHMENT A-2


miniMAX INFORMATION

25

TFC Contract No 16·016-000

iniMAX$ M i n i m u m \\ J s t ~ • M.iximum r~cycling.

I low Doc--. lt Work?

"Employel?s use a self-serdi:e mini-tra5h bin und

standaru desk siJe re,yding bin.

Thi? mini·bin acts a' n \'isual yield sign for

employees disumting something.

Employees are re,ponsible for emptying tlwi r

mini·bin and req·ding bin al n mrnrhy "entrnl

i.:olledion point.

Why t,cit-"tcn 1n·'

" Ouilds a\\'areness around recyding

• Promotes personal responsibility for waste generation

• Allo\\'S custodians to redirect their collection efi1.1rts to more essential deaning tasks

Hcnctito;

• Increased state recyding re\'enue and reduced trash to the land till

• Anmrnl custo~fo1l labors.wings lo the state of $i00,000

• Reduced intnrsion in your \\'orkspace from contract custodial crews

A prcn•cn program ..

• Suc..:essfully implemented by numerous go\'ernment/priville organiz.ition5

• 5ubstantfolly increased recyding in other organizations

Who do I contact?

• Your TFC Property fl.fanager and agency Rei:yding C'oordim1tor can assist with any

questions or concerns

26


miniMAX©:1 _\;I ~ : ;1l ll 111 •.:~ ,l · • l 1 . .' ~.l ;t \ i 1t~ 1: 11) :" l'.' '". ~,; •.' !JI ~ !,!.

Single Stream . Re cling

Acceptable Materials Paper & .Junk Mall, Newspapor

Magazines & Phone Books Cardboards, Papor Bags & Food Boxe&

Metal & Aluminum Cans

Trash Glass

Plastic s •pt 11

ONE CONTAINER for your empty

and clean recyclables

Food Waste , Conl.'.lct: rccycic@tfc st.:11c .tx.u::. - (512) 475-2528 - w.vw.tfc stotc.b< u~m111imox

27


ATTACHMENT A-3


CUSTODIAL SPECIFICATIONS

28

TFC Contract No 16-0 I 6·000

ATTACHMENT A-3

SCOPE OF WORK 2 - MID SCOPE DAYTIME CLEANING

2.0 DAILY TASKS are services that are performed every day of the week that a building is in operation.

Nole: Collection of litter. trash and recycling shall be conducted at n minimum of once per day or as required.

A. Public Areus:

(

[

' ..

Collect litter and empty trash and recycling receptacles from designated central collection points only; Remove all waste & recycling from designated central collection points and transport to dock area dumpster sites; Clean and disinfect trash and recycling containers as needed; Replace all stained/used trash can liners in designated central collection point trash containers; Sweep/dust mop hard surface floors, all public areas; Vacuum carpeted floors (entrance areas of ground level foyers, lobbies and corridors) and building entrance mats; Sweep and remove litter and collect trash and recycling from containers for the outside entrances and steps leading to each building in the area twenty five (25) feet around the perimeter of the building and/or any concrete patio; Clean ash containers outside of the building as well ns the walk areas where cigarette butts may be scattered;

B. Restrooms & Drinking Fountains: Stock all dispensers at least two (2) times daily, or as required;

[ Collect litter and empty trash; [ Remove all waste and transport to dock area dumpster sites;

Replace all stained/used trash can liners in trash containers; Wipe clean & disinfect all counters, sinks, fixtures & equipment, doors, stalls, dividers, walls and light switches (which may have hand-contact) using gennicidal agent;

[ Clean and disinfect fountains, toilets, urinals, sinks, fixtures, walls, mirrors, partitions, glass surfaces, countertops, doors, and furnishings;

( Polish all stainless and nickel fixtures; [ Replace deodorant urinal screens. as necessary;

Damp mop non-carpeted noors with detergent and germicidal additive; [ Remove graffiti from any/all surfaces;

Annotate Restroom Service Cards at the conclusion of each cleaning service, and note the date and time that all services were checked and completed, with legible initials. Contractors should leave completed cards with the Property Manager and contact him/her for additional cards, or when door holders are not available or are unserviceable;

~: Restrooms should not be closed for these cleaning services, unless absolutely necessary (except

29


during mopping).

Note: Restrooms are considered properly cleaned when nil countertops and plumbing fixtures have been sanitized with an approved disinfectant and all toilets and urinals have been sanitized with an approved disinfectant and all urine or other stains have been removed. Contractor should routinely clean walls lo eliminate smudges, film and graffiti and noors should be regularly maintained to eliminate diny grout. dirt, and spills.

C. Office Areas (Includes Breakrooms Within Office Suites Only):

,-

Collect litter and empty trash and recycling receptacles from designated central collection poinls only; Remove all waste & recycling from designated central collection points and transport to dock area dumpster siles; Replace all stained/used trash can liners in designated central collection point trash containers; Wipe clean and disinfect brcakroom countertopslcabinels and exterior surfaces including conference rooms; Restock hand towel and soap dispensers (formal breakrooms only); Wipe down microwave ovens (exterior only}.

D. Utility Areas: Collect litter and empty trash and recycling receptacles from designated central collection points only; Remove all waste & recycling from designated centra' collection points and transport to dock area dumpster sites; Replace all stainedlused trash con liners in designated central collection point trash containers;

E. Cafeterias and Breakrooms

, ~

(

[

Collect litter and empty trash and recycling receptacles from designated central collection points only; Remove all waste & recycling from designated central collection points and transport to dock area dumpster sites; Replace all stained/used trash can liners in trash containers; Clean and disinfect trash and recycling containers as needed; Sweep or dust mop non-carpeted noors; Damp mop and disinfect non-carpeted noors; Vacuum carpet (spot clean and remove stains as needed); Spot clean furniture, fixtures, walls, partitions. glass, and doors, etc. (except areas & applinnces cleaned by food service personnel); Re-stage chairs and tables in cafeteria as needed, to standard arrangement;

L Wipe down microwave ovens (interior & exterior};

F. Elevators: Vacuum carpet (spot clean and remove stains as needed); Clean door tracks and crevices; Clean as required all cab walls. ceilings. fixtures, glass, and any horizontal surfaces;

30


Sweep or dust mop non-carpeted floors;

2.1 THREE TIMES WEEKLY TASKS are services that arc performed at a minimum of three (3) times a week, every week - in addition to above listed tnsks.

A. Public Arens: Vacuum all carpeted floors;

[ Clean entrance lobby doors and interior lobby glass.

B. Office Areas: Note: Below noted tasks apply to only interior common area hallways, common work spaces and conference rooms- 1101 i11c/11di11g intlivl1/11al 1ifjices and 111orkst111ions.

( ... .

Sweep/dust mop hard·surface floors; Spot clean fixtures, walls, partitions. glass surfaces, doors, and furnishings; Dust horizontal building surfaces, including book cases, tile cabinet tops. picture frames, wall-mounted fixtures, and furniture; Damp wipe (trays only) on Dry-Boards & Chalkboards; Vacuum carpet (spot clean and remove stains as needed); Remove trash and recycling as needed in conference rooms .

2.2 TWICE WEEKLY TASKS arc services that are performed at a minimum of twice a week, every week - in addition to above listed tasks.

A. Public Arens Damp/wet mop and spray burr hard surface floors; Dust horizontal building surfaces. including book cases. file cabinet tops. picture frames, wall·mountcd fixtures, equipment and furniture;

B. Locker Rooms and Showers Clean and disinfect walls, floors. drains and chrome fixtures; Wipe clean and disinfect horizontal surfaces including wall mounted fixtures and furniture.

C. Office Areas: ~: Below noted tasks apply to only interior common area hallways and common worJ.. spaces - n'11 lncl111/i11g i11divid11al tifjices at1d 111ork~1ations.

Vacuum all carpeted floors.

2.3 WEEKLY TASKS are services that are performed at a minimum of once a week, every week - in addition to above listed tasks.

A. Public Areas: Spot clean carpet stains as needed; Dust mop stairwells, dust stainvell rails, remove litter, debris, cobwebs, clean door push

31


plates, dust/clean wall mounted signs & fixtures;

B. Restrooms: Scrub bathroom floors with a detergent containing n germicidal additive using a lowspeed buffer with brush or scrubbing pad to scrub emulsified dirt. urine. mold nnd bacteria that has become embedded in the porous surfaces of the grout;

[ De-scale toilet bowls and urinals; ( Clean/vacuum all ceiling vents. HVAC ducts, grilles and register surfaces; ( Clean and sanitize all trash containers; [ Clean noor drains, where applicable, and pour counteractant and'or water down drains to

refill drain traps, preventing gas and odor entry; Spray buff tile floors;

NoCe: No restroom noor is to be left with a slippery surface. but should be lightly buffed.

C. Office Areas: Sweep or dust mop non-carpeted floors including INDIVIDUAL offices and workstations (on alternate days from dust mopping); Damp/wet mop and spray buff hard surface tloors, in all office spaces. including INDIVIDUAL offices and workstations, on alternate days from dust mopping: Vacuum all carpeted floors, including INDIVIDUAL offices and workstations; Clean and disinfect trash and recycling containers as needed.

D. Utility Areas: Sweep/dust mop hard surface floors; Spot clean furniture, fixtures, walls, partitions, glass surfaces and doors; Dust horizontal building surfaces, including book cases, file cabinet tops, picture frames, wall-mounted fixtures, and furniture; Remove litter & debris; Vacuum carpet.

2.4 MONTHLY TASKS are services that are performed at a minimum of once a month, every month - in addition to above listed tasks.

A. Public Areas: Clean all i11terior glass to n level of approximately six (6) feet, or the height of the main panel/wall glass, not to exceed eight (8) feet; Vacuum upholstered furniture, drapes, blinds and shades; Vacuum HV AC ducts, grills, air intake vents and register surfaces; Perform high-dusting of all surfaces not to exceed eight (8) feet.

B. Office Areas: Dust horizontnl surfaces & furnishings. including book cases, tile cabinet tops, picture frames, wall-mounted fixtures, and furniture ~ im:/11di11g imlivid11u/ tJ/fices a11d workstatio1ts;

~ Vacuum HVAC ducts, grills, air intake vents and register surfaces; Vacuum upholstered furniture, drapes, blinds and shades;

32

TFC Contract No 16-016.000

r Perform high-dusting of all surfaces not to exceed eight (8) feet.

C. Utility Areas: Damp/wet mop and spray buff hard surface noors: Vacuum exterior HVAC ducts. air vents and register and intake grill surfaces;

..... Perform high-dusting of all surfaces not to exceed eight (8) feet.

D. Cafeterias , Scrub cafeteria floors with a detergent containing a germicidal additive using a low-speed

buffer with brush or scrubbing pad to scrub emulsified dirt, mold and bacteria that has become embedded in the porous surfaces of the grout, where applicable.

2.5 ANNUAL TASKS are services that are performed at a minimum of once a year during the each year of the Contract

A. Hord Surface Floors in Public Arcus

For the cleaning of floors that do not require a floor finish as specified by the TFC Contract Administrator or histher designated rep('esentative, Contractor shall d1111p clea11 s11cll floors 11si11g a low-speed buffer with a brush or scrubbing pad to scrub dirt that has become embedded in the tile and grout. Strip and wax all hard surface floors with a minimum of 3 coats of wax and 2 coats of scaler.

REMAINDER OF Tll IS SPACE INTENTIONALL \' LEIT BLANK

33

TFC Contract No 16-0 I 6-000

EXHIBITB

TFC CONTRACT NO. 16-016'000

ROLES AND RESPONSIBLITIES


Roles and Responsibilities Bulldlng: ___ __.o ... s ... H .... s ... c .. o .. m.._p ... 1e ... x ...... __ _

TenantAgency: _____ _...H.H .. s~c _____ _

-

n. 1 ..'...r ~ .' · 1n;a,:. :::11 .1 •-• .• •.,. 11 ~1.;. ·1111111 1 i..· 1 1 1111111 -. ..• j"°;.r1T•....:r';i1fit:ii .J" I ' 1r: •••• • , , ..

' A. TFC Manaaem@nt Office/ LocatlonJHours I Sha1re.d TFC TFC I

B Hours of Bulldlna Ooeratlon n/a Shared TFC C. Bulldll\a Rules n/a TFC TFC D. Prohibited Weanons n/a TFC TFC

in .. ~··· · -A. Securltv Access ~vs.tems Tenant Shared I TFC B. Ke11 Cn...trol Tenant TFC TFC C. Bad.olna Emalovees Tenant TFC TFC 0 . Video Svstems Tenant Shared TFC C. After Hours Bulldlna Access n/a Shared TFC o. Parkl""' Related Tenant Shared TFC E. S•~rltv Guard Service Tenant TFC TFC F. Reoortina lncldents/Calllno Police n/a Shared Shared

rrnJ .f UI • •lt il •~ 1J :J~~· ·•• l1J: 1i1 . ... . ' l t M '-•·•I l~ I 1 ::1 ." • ·· •- l ""' - ·- .~ . I -A. Preventative Maintenance Tenant TFC TFC B. Heatlna. Ventilation and Air Condlttonlna (HVAC) Tenant TFC TFC C. Plumblnc Tenant TFC TFC o. Electrical Tenant TFC TFC E. E.levators. Stairwells So: t"nrrldors Tenant TFC TFC F. Palntlna Tenant TFC TFC G. Caroentrv Hardware & Floor Coverlna Tenant TFC TFC

I

H. Pest '""ntml Tenant TFC TFC I. Grounds Maintenance Tenant TFC TFC

I 1. Custodia! Services Tenant TFC Ti:t"

I. Fire ContrQI Svstems & Eculoment Tenant TFC TFC L'm. • , ........ . - . ••' ·''-""'., _ _ ... , ..... . trl:I.~ ;;i .- . .. r

A. Rec\rcllna Tenant TFC TFC B. Waste Removal Tenant TFC TFC C. Document Dlstructlon Tenant ' Tenant Tenant

l'J.rl:::1•r • ·· • flwt•l"12!11 11..·w·1h· • • ·:.. f l 7 J :;;;z:!!t1 1I • .. !Iii Ii '' - J

A. General Movlna Procedures n/a TFC Tenant S. McvlnQ/Oellverlna Eaulriment or Furniture Tenant Tenant Tenant

~:1 .:, 1:::1 • 1N:t." lW.n•J • ·~ .. ;;;iii tll • ~~-t I ~ . . -A. Genanl Guidelines nla_ TFC Snared B, Point of ~antact n/a Shared Shar11d C. Reoorttnn an Emeroencv n/a TFC Shar~

0. Are/Are Control Svstems n/ a TFC Shued E. Medlcal Emeroencles nJa Shared Shared F. Bomb Threatlletter SiJmb nJa TFC Shared

tTiil._,, ••l•l••••···· ... : ~'•f-~~':J·fetrt·.r • •,L..'"1

A. Buildlna Modlflcauon~ and c ....... Manaaement Tenant Shared TFC B. Minor Construction Prolects Tenant Share<! TFC C. Bulldlna Dlrectorv/Slonaae Tenant ~hared TFC o. Conference R~m ScheduUno Tenant Shared Tenant i:; , Stlilb! Surnlus Prooertv Tenant Tenant Shared F. Deferred Maln~nance!Caoltol Protern Shared TFC TFC I. ~Mra" Manaaement/Utllltfes Tenant TFC TFC

35

TFC Contract No I ~O 16-000

Roles and Responslbllltles Bullding: ______ D_H_s __ o_H""X'-------

TenantAgency:~---~--"-HS~c ...... __ ~-~

,1 • ' rl.r~r • •r •..-.i::t.~ l:l .· • "ll t .. •1:i'• 1! &•· •11111Ca1t.: r. ___

.... _ {i • T ...J ..-~Ul•ht; l l ·- ' .... . ,,, . . ,. .. • h•f - h 11;. II

A. TfC Manaaement Office/ Location/Hours Shared TFC TFC

B Hours of Bulldlna QnPratian n/a Shared TFC

C. Bulldlno Rules n/a TFC TFC

O. Prohibited Weaoons n/a TFC TFC ~:=I~· ~ .... -... ~ . . - - .,,.

A. Securltv Access Systems Tenant Shared TFC

8. Kev Control Tenant TFC TFC

C. Badalna Emolovees Tenant TFC TFC

D. Video Svstems Tenant Shared TFC

C. After Hours Bulldlno Access n/a Shared TFC

0 . Parklno Related Tenant Shared TFC

E. Securltv Guard Service Tenant TFC TFC

F. Reoortlno Incldents/Calllna Police n/a Shared Shared

rfi"l:l.!llt••>t l'"1111. tJ:J!t • ' · .. • C•J ."• 1 .• 1i tw ... r ••:1 •!'11.' ' • ·· r-::::11 -A. Preventative Maintenance Tenant TFC TFC

S. Heatlno Ventllatlon and Air Condlt lonlna (HVAC) Tenant TFC TFC

C . Plumblna Tenant TFC TFC

O. Electrical Tenant TFC TFC

E. Elevators. Stalrwells & Corridors Tenant TFC TFC

F. Palntlna Tenant TFC TFC

G. Caroentrv Hardware & Roor Caverlno Tenant TFC TFC

H. Pest Control Tenant TFC TFC

l. Grounds Maintenance Tenant TFC TFC

J. Custodial Services Tenant TFC TFC

I. Fire Control Svstems & Eauloment Tenant TFC TFC

rlT1.. • 1~ .. .. -- · -• ~ PV • ; I t••··· .... , • .-.1(i:,_l• 1i111."f ~· -......... ,. ,

A. Recvclltv1 Tenant TFC TFC

B. Waste Removal Tenant TFC TFC

c. Document Dlstructlon Tenant Tenant Tenant

l"A.'l • ;;;m .• I · • •' I Fl .:. I• • • 111 ....c:::.il h ' U~1.-.l•l'I~ 1 11 • t -- I

A. General Movlni> PrOCJ!d_ures n/a TFC Tenant

B. Movlno/Dellverlna EQuloment or Furniture Tenant Tenant Tenant

C'il.1 :1 .·~ 1 :1 • lr-t .!:111" t .... u :J :Ct! .. :1 •JI l '"•.:.i.. l L ']

A. General Guldellnes n/a TFC Shared

B. Point of Contact n/11 Shared Shared

C. Rennrtlno an Emeroencv n/a TFC Shared

D. Fire/Fire Control Svstems n/a TFC Shared

E. Medical Emeraem:les n/a Shared Shared

F. Bomb Threat/Letter Bomb n/a TfC Shared llji:~•ll t)t)•• • ll.1 •I.I.:' :::1 • 1.:•.1( .. :1_~ '" l ~l• lf"t " I • . L. ....

- - I

A. Bulldlno Modlncatlons and Snace Manaaement Tenant Shared TFC

B. Minor Construction Protects Ten31\t Shared TFC

C. A11fldlna Dlrectarv/S~_o_an" Tenant Shared TFC

O. Conference Room Schedullno Tenant Shared Tenant

e. State Suralus Prooertv Tenant Tenant Shared

F. Deferred Malntenance/CaDltol Prolects Shared TFC TFC

I. Enerov Manaoement/Utilltles Tenant TFC TFC

36

TFC Contract No 16-016·000

Roles and ResponslblllUu Bulldlng: _____ .... wi ....... n .... te ... r ... s,__ ___ _

TenantAgency: _______ H_H_s_c,__ ____ _

I I

rL.J!'Y •~· r 1n:::1 .:1;mt'w,..1~·1:11 1 • • ::., ';i I- - -••Uh~, ..... r:. ~:.. "' .. ....... -'•I •T'1rolt r.-i1r.1 I

A. TFr Mana...,.me.nt Offlce/~ .. atlon/Hours Sh11r!!d TFC TFC B Houn of Blilldtna O~ratlon n/11 Shared TFC C. Bulldlna Rules n/11 TFC TFC D. Prohibited Weaoons n/a TFC '

TFC

ITJJ::f::i:-· : .... - , ... - -~-

A. Securltv Access Svstems Tenant Sh11r•d TFC 8. K@v r'.oottol TFC TFC TFC C. Badotno Emolovees Tenant TFC TFC O. Video Svstems Tenant Shared TFC C_. Afte_r Hours Bulldlna Access Tenant Shared TR: 0 . Parklna Related TFC TFC TFC E. Securft\I Guard Service Tenant TFC TFC F. Reoorttna Jnt'.frlAnt"CJI'" 311fina Pollce n/a Shared Shared

rtt1..a:t1U• •llt."rrm1]~J:1111 • .-.•• •1l ... U~'N '·' ·•1t·1t::l ... , _ .. h ' l•;i l - - - i ll - -A . Preventative Maintenance TFC TFC TFC B. Heatlnn Ventilation and Air Condltlonlna CHVAC) TFC TFC TFC

I c. Plumbtna TFC TFC TFC o. Electrical TFC TFC TFC E. Elevators Stairwells Bl CorrJd',ors TFC nc: TFC F. Palntlna TFC TFC TFC G. Caroentrv. Hardware &. Floor CoverfnQ TfC TfC TFC H. Pest Control TFC TFC TFC I. Grounds M_alntenaoce Ti=L TFC TFC: J. Custodial Servk:es Tenant TFC TFC [. Fire Control Svstems & Fnutoment TFC TFC TFC

I I -··~:·~- ·-- · -- .. ··-···· -- .'. , ... ~ . - ....

A. RecvcNna Tenant TFC TFC B. Waste Removal Tenant TF~ TFC C. Document Dlstruct10:n Tenant Tenant Tenant

[YJ.L,. ::i:.·• ... , n.:.111•i:r11.: • · 1;10lmH•i=11• ~ r • , I' . A. c,,.oer.111 Ml'lvlN'I Procedures n/a TFC Tenant a. Mo11lna/O•ll11MI,.,. i;aulomll!"nt or Furniture Tenant Tenant Tenant

rm..1:t :.l:li ~n•,;1,'U~·,. .. • e '•!'lftl • l!I...__'""-- -

A. G.!'N!!ral Guldellnes nl• TFC Shared B. Point of Cnntact nla Shared I Shar"'~

I

C. Re1:1ortlna an Emeraencv n/111 TFC Shared D. Fire/Fire Control Svstems n/a TFC Shared E. Medical Emeraencles n/a Shared Shared F. Bomb ThreatJLeltl!r Bomb n/a TFC Shared -_.,,._ , 11)1)•• fl1<"• · •H., __ .._. . • l• le"'ll~~ft ;n• 1 11 .'.L,. I

A. Bulldlno Madlflcatlon!! and !inace Manaaement Tenant Shar!ld TFC B. Minor Construction Prolects Tenant SM~ TFC C . Butldlnn Olrec..,,...,/~1anan"' Tenant Shared TFC o. Conference Room SCh""uttna TFC TFC: TFC E. Sb!~ Surnfus Prooertv n/a Tenant Tenant F. Deferred M11lnt------ ~aoltol Prolects TFC TFC TFC [. enerav Manaaement/Utllltles TS:: TFC TFC

37


Roles and ResponslbllJtles Bulldlng: _____ -=B:.:.;H:.:B:...._ ____ _

TenantAgency: __________ ......;H~H~S~C;:... ________ ___

lirirri, .M...;:;, .. :;:,;;,,..,!ilJ .... :f1 ...• ~"'' ";.r l!tii. ,:;;; i.•· ,;;; " "'~:-1 •;;;:,.,,;;:,,, ; .,.;:;,:;:;;", ... -------~--_. 1 , :i ,r:, ~n.."""'·""'--1-...... -11 ....... , ... _,. A. TFC Manaaement Office/L.oc:atlon/Haurs n/a TFC TFC

8 Hours of Bulldlna Ooeratton n/a TFC: TFC

C. BuildlnCJ Rules n/a TFC TFC

O. Prohibited Weaoons n/a TFC TFC

m ,:I .. . ~- --.·~ ' ,,

A. ~ecurUv Access Svsttlms Tenant Shared TFC

B. Kev Control TFC TFC TFC

c. Badnlnn Em olovees Tenant TFC TFC

D. Video Svstems Tenant Shared TFC

C. After Hours Bulldlnn Access nla ~hared TFC

D . Parklna Related TFC TFC TFC

E. Securltv Guard Service Tl!nant TFC TFC

F. Rennrtlna lncldents/Calllna Pollce n/a Shared Shared

A. Preventative Maintenance fGenerator Onlv\ Tenant Shared TFC

B. Heatlna Ventllatlon and Air Condltlonlnci fHVAC) TFC TFC TFC

C. Plumblno TFC TFC TFC

D. Elttctrlcal CGenerator Onlv ~ Tenant Shared TFC

E. Elevators Stairwells & Corridors TFC TFC TFC

F. Palntlna TFC TFC TFC

G. Caroentrv. Hardware & Floor Coverlna TFC TFC TFC

H. Pest Control TFC TFC TFC

I. Grounds Maintenance TFC TFC TFC

J. Custodial Services TFC TFC TFC

I. Fire Control Svstems & Eaulament TFC TFC TFC

J. Gas Fire Sunnresslon Svstem Tenant TFC TFC

A. Recvcllna TFC TFC TFC

B. Waste Removal TFC TFC TFC

C .Document Dlstruction TFC TFC TFC l"A'ii ;I,••••· ' • Iii I•. f e\.J J ....... . ~· - .. ,• 1111,•, 1tl' J .._.,a • • --- - '• le

A. General Movlna Procedures n/a TFC Tenant

e. Movlno/Oellverlna Eouloment or Furniture n/a Shared Tenant lo

A. General GuldeHnes TFC TFC Shared

B. Point of Contact TFC TFC Shared

C . Re....,rtlna an Emeraencv TFC TFC Shared

D. Fire/Fire Control Svstems TFC TFC TFC

E. Medical Emeraencles TFC Shared Shared

F. Bomb Tht"eaVLl!tte.r Bomb TFC TFC Shared

A. Bulldlnn Modlncatlons and Soace Manaaement Tenant Shared TFC

8. Minor Construction Prolects Tenant TFC TFC

C. Bulldlnn Dlrectorv/Slanaoe Tenant TFC TFC

D. Conference Room Schedullna TFC TFC TFC

E. State Surolus Pronertv Tenant TFC TFC

F. Deferred Malntenance/Canltol Prolects TFC TFC TFC

I . Enerav Manaoement/Utilitles TFC TFC TFC

38

.. TFC Contract No 16-016-000

EXHIBIT F


CONTRACT BUDGETS

48

BHB Contract Budget FY16/FY17

T l'lftMle -Security

Generator Maintenance

Gas Fire Suppress on System

In· House Labor

Parts

FY16 Budget

FY17 Budget

Biennium 16/17 Total

s

$

$

$

$

$

s

$

-e~"'"'d lllnfgitt

376,798.00

12,000.00

12,000.00

8 ,000.00

3,000.00

285,000.00

411,798.00

696,798.00

DARS Administration Building Budget FY16

--Tra~ -

Security Systems

Custodia I

Grounds

Security

Utllltles

In-House Labor

Parts

FY16 Budget

DHB/DHX Budget FY16/FY17

l 1'fr!d• -Maintenance

Custodlal

Grounds

Security

Utllltles

In-House Labor

Parts

FY16 eudget

FY17 Budget


$

s

$

$

s

s $

s $

s $

$

s

s

&tlmated Buclgtt

4,000.00

n/a

n/a

36,000.00

n/a

1,000.00

1,000.00

42,000.00

Estimated ~get>

150,000.00

100,000.00

In-house

268,548.00

120,000.00

100,000.00

10,000.00

600,000.00

748,548.00

1,348,548.00

I

I

I

49

.. TFC Contract No 16-016-000

DSHS Campus Budget FY16/FY17

Trade

Maintenance

CustDdial

Grounds

Secur ity

Utll1bes

In-House Labor

Parts

fYl6 Budget

FY17 Budget

B e'1nlum 16/ l 7 Total

-btlnwtid ... t

$

$

$

$

$

$

s

s

$

$

375,000.00

200,000.00

25,000.00

639,031.00

725,000,00 I

500,000.00

65,000.00

2,190,000.00

2,529,031.00

4,719,031.00

John H Winters Budget FY16/FV17

~Tnide

Maintenance

Custodia I

Grounds

Security

Utilities

In-House Labor

Parts

FY16 Budget

FY17 Budget


FY '16Total

FY '17Total

Contract Total

$

$

s

s

s

$

$

Estimat11d audvet n/a

445,000.00

ri/a

577,026.00

n/a

30,000.00

5,000.00

820,000.00

1,057,026.00

1,877,026.00

3,937,000

4,746,403

8,642,403

Documents

HEALTH AND HUMAN SERVICES COMMISSION This Amendment …€¦ · THE TEXAS FACILITIES COMMISSION AND HEALTH AND HUMAN SERVICES COMMISSION This Amendment No. 1 is entered into by and