Hcc Rules for Agm

8/4/2019 Hcc Rules for Agm

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HALVERSTOWN CRICKET CLUB

CONSTITUTION and RULES

1. NAME of the CLUB

1.1 The name of the Club is Halverstown Cricket Club.

2. PURPOSE

2.1 The purpose of the Club is the promotion of the amateur sport of cricketin Halverstown and the surrounding areas.

3. RULES of CRICKET

3.1 The Club shall be affiliated to the Leinster Cricket Union or any othergoverning body appointed in its place.

3.2 The rules of the game of cricket as adopted from time to time by LeinsterCricket Union, except insofar as they are modified by the local rules or bye-laws of the Club, shall be observed.

3.3 The Club has Codes of Conduct and Disciplinary Procedures to which all

members must adhere.

3.4 The Club has a Junior Policy for the protection and well-being of itsyounger members to which all members must adhere.

4. MEMBERSHIP

4.1 The Club shall consist of members in the following categories:

(a) Senior members- aged 18 and over, not being student members.(b) Student members- members aged between 18 and 25 years who

are whole time students of a recognised third level educationalestablishment.

(c) Youth members- members aged under 18 years of age.

4.2 The Committee has the authority to decline any application formembership or, following disciplinary action, to revoke any membership

without reimbursement of membership fees.


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4.3 Senior and Student members shall alone be entitled to vote or to holdoffice. In these Rules ,Member, unless otherwise stated shall refer to Senior

and Student Members only.

4.4 The Secretary shall ensure that a copy of these Rules are on display in aroom of the Clubhouse and shall ensure that Captains will bring these Rules

to the attention of all new Members.

4.5 When a new Member has either asked or been asked to join the Club andhas paid his/her first subscription (either annual or match-related fee) such

person shall be deemed to be a Member of the Club and to have agreed to bebound by these Rules.

4.6 If a Member has not paid the annual portion of his/her Membership by

the end of the calendar year, the Committee may, at its discretion, annulsuch Membership.

5. SUBSCRIPTION AND LEVIES

5.1 The Committee will recommend both the annual portion and the match-related element of Membership fees to the Annual General meeting eachyear.

5.2 Should a levy of Members be required this shall be recommended by theCommittee to the Annual General Meeting (AGM) or to any Emergency

General Meeting (EGM) which may be convened.

6. OFFICERS of the CLUB

6.1 The Officers of the Club shall be:

Chairman, Secretary, Treasurer and Fixture SecretaryNo person shall hold more than one Office. The Officers shall be proposed,

seconded and duly elected by ballot at each AGM and shall hold Office untilthe next AGM when they shall retire, but shall be eligible for re-election.

6.2 The Club shall have a President, who shall be elected at the AGM by amajority of Members. The President may attend Committee meetings at theinvitation of the Chairman but shall not have a vote.

6.3 The Club may have any number of Honorary Vice-Presidents, whose

appointments by a majority of Members at an AGM shall be until resignationor death or unless they are removed from their position by a vote of a

majority of Members at a General Meeting.


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7. COMMITTEE

7.1 The management of the Club (except as otherwise provided by theseRules) shall be deputed to a Committee of not more than eleven persons whoshall be elected at the AGM.

7.2 The Committee shall comprise the following:Officers of the Club (Four in total)

Captains of the Senior Cricket TeamsYouth Officer

GroundsmanMember(s) of the Club, as proposed , seconded and voted at the AGM up

to a maximium total Committee membership of 11.

7.3 The Committee shall have the power to co-opt a Member to fill anycasual vacancy arising on the Committee, such person retaining office until

the following AGM.

7.4 The Committee shall meet a minimum of twice in the year and fivemembers shall form a quorum. The Chairman, in the event of a tied vote ,

shall have a casting vote in addition to his/her ordinary vote.

7.5 A member of the Committee who misses two consecutive meetingswithout what is considered, in the view of the Committee, to be reasonable

cause shall be deemed to have resigned from the Committee.

7.6 Minutes shall be taken of the proceedings of the Committee and, if signedby the Chairman, shall be considered conclusive evidence without further

proof of the facts stated therein.

7.7 From time to time the Committee may appoint from among the Memberssuch other sub-committees as they deem necessary and depute to them such

powers and duties of the Committee as it may determine. Any such sub-committees shall report their proceedings to the Committee and shall

conduct their business in conformity with the direction of the Committee.

7.8 The Chairman or the Secretary shall convene meetings of the Committeeat their discretion, provided due notice is given. However, a meeting can alsobe convened upon written request of at least six members of the Committeestating the nature of the business to be transacted. If such be refused or

neglected within seven days then said meeting can be convened by a noticesigned by six members of the Committee.

8. ROLES

8.1 The Secretary shall conduct the correspondence of the Club and shallhave custody of the documents of the Club. He/ she shall keep full andcorrect minutes of all proceedings of the Committee and General Meetings.


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8.2 The Treasurer shall keep correct accounts and books of the financial

affairs of the Club and submit same to each meeting of the Committee and tothe AGM, as well as to any EGM as appropriate. All accounts and books shallbe open to inspection by another Officer at all reasonable times. All cheques,withdrawal slips or other negotiable instruments shall be signed by the

Treasurer and one other Officer. Any cheque, withdrawal slip or negotiableinstrument exceeding 2500 must be signed by the Chairman.

9. GENERAL MEETINGS

9.1 The AGM of the Club shall be held no later than the last day of March in

each year upon a date and time set by the Committee for the followingpurposes:

(a) To receive Officers and Senior Team Captains reports and a balance sheet

and statement of account for the previous year.(b) To elect Officers and Committee members(c) To decide on any other resolution which may be submitted to the Meeting

9.2 Fourteen days notice of the AGM shall be given to Members of the Clubas well as notice of any special resolution, which must be submitted to theSecretary within seven days of such AGM.

9.3 An EGM may be called at the request of the Committee or on a request to

the Secretary signed by a minimum of 20 Members. Such meeting will alsoreceive fourteen days notice.

9.4 All General Meetings will be chaired by the Chairman. In the Chairmansabsence the President or another Officer of the Club shall act as Chairman.The Chairman shall have a casting vote in addition to a normal vote.

9.5 No Member may be entitled to vote at an Annual General Meeting unless

the full previous years subscription has been paid. For an EGM this must bethe current years subscription.

9.6 All votes shall be by show of hands unless a secret ballot is demanded bya majority of Members present.

9.7 No Rule of the Club may be repealed or altered except at a GeneralMeeting. Any changes or additions to Rules must be by two-thirds majority.

10. PROPERTY


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10.1 Members shall not incur any debts to the Club, borrow from Club fundsnor, except for professional services rendered at the request of the

Committee, receive any profit, salary or emoluments from the Club.

10.2 No Member may take away nor permit to be taken away from theClubhouse or grounds any property of the Club except as directed by a

member of the Committee.

10.3 All personal belongings of Members, visitors or others on or in the Clubproperty shall be at the sole risk of the owner and the Club or the Committee

shall not be responsible for any loss or damage thereto.

11. COMPLAINTS

11.1 All complaints must be made in the first instance to the Chairman, who,

if unable to resolve the matter, shall refer the matter to the Committee. If

the unresolved complaint concerns the conduct or action of a Member orMembers then the Chairman must refer it to a Disciplinary Sub-committeewhich shall be formed from Committee members. This Sub- committee shall

comprise three members, including at least one Team Captain, and shallreport its findings and recommendations to the Committee. The Committeemay then, by a majority of those present, vote to either suspend the Memberfor such period as the Committee may determine or terminate membership

of the Club. Voting shall be by secret ballot and the Chairman shall not havea casting vote.

11.2 A Member may appeal to the Committee against suspension or

termination of membership but must do so in writing within fourteen days ofnotification of the decision. This appeal will be heard by the President and thedetermination of this Appeal will be final.

11.3 The Member shall be deprived of all rights and privileges of membershipduring the Appeal process and shall not enter Club property or use Club

facilities.

12. DISSOLUTION

12.1 The members may vote to wind up the Club if not less than three-quarters of those present at a properly convened General meeting vote for

dissolution.

12.2 In such event the Committee shall be responsible for the orderlywinding-up of the Clubs affairs. After settling the liabilities of the Club, the

Committee shall dispose of any net assets remaining to one or more of thefollowing:(a) To another club with similar sports purposes.


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(b) To the Clubs governing body for use by them for related communitysports

(c) To a registered charity.

13.OPERATIVE DATE

13.1 These Rules supersede all or any previous rules and shall come into

effect on

Adopted at a meeting on.. at .

Signed..

Title

Witnessed..

Title

Witnessed..

Title

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Hcc Rules for Agm