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Using Google Drive for all things Leona

Google Drive

TPWBATIdentify the capabilities of Google DriveNavigate the homepage of Google DriveCreate Google Docs including Documents,

forms, and more!Share Google Docs with othersView answers from Docs and share

informationIdentify ways that Google Docs could

streamline processes

KWL- Take a moment to complete the ‘K’ and ‘W’ portions

What is Google Drive?GoogleDrive is available with any Gmail

account (Gmail.com)Originally called GoogleDocs, now Google

DriveCan store just about any type of file in

GoogleDrive (Microsoft, image files, PDF, etc.)

Navigating Google Drive HomepageBlack Tool bar across the top with option

‘Drive’

Once in drive, options down the left-hand side‘Activity’ or ‘My Drive’

• Upload button allows you to upload files or foldersCan upload, maintain, and download documents OR convert to GoogleDocs format for editing

Creating Google DocsServes as a Word Processing suiteCreate

Document, Presentation, Spreadsheet, Form, Drawing

Tool bar across the top similar to Microsoft wordAuto save feature

Title your documents!Insert comments into word documentUnder File

Make a copy Revision HistoryDownload as…

Practice Time!!!Practice creating either a document,

presentation, or spreadsheetTry to make sure you feel comfortable with

each of the steps we have coveredAdvanced Google doc’ers, please assist

your neighbors

Sharing with fellow Google Doc User

In the Activity screen, Right click anywhere on the document line, click share and share again

Sharing settings allows you to choose who the document is being shared with and their editing privilege

Can send email alert as well as message regarding document

Notice that document now says ‘shared’

Sharing through email with non-Google Doc user

In the Activity screen, Right click anywhere on the document line, click share and email as attachment

Document convertingYou can change the document type to allow

recipient to edit document (Attach as…select file type)

Document conversion issues

• Email Collaborators In the Activity screen, Right click anywhere on the

document line, click share and email collaborators

How could you use this?List three ways you could use Google docs

1. 2. 3. Share your ideas with a neighbor

File Organization & ManagementActivity area: sorted by ‘Last Modified’

Activity area only shows documents, not folders

Can take items out of this area, but save them in All items

All items area: sorted by ‘Last Modified’, can be changed using sort drop down• All items shows all documents, folders, etc.• Use folder creation to organize documents

Search bar can assist locating items

Creating FormsCan use for quizzes, surveys, info

gathering…Create (Big, Red button), Title, DirectionsSelect Question type and decide if requiredSelect pencil icon to edit questionsAdd item: allows you to add question,

section header, or page breakTheme button allows you to make it pretty

Sending FormsUse Share/Send Form button at top of screen

to send to fellow Google Doc or Gmail usersUse email this form to email to others

May find it easier to send to self and distributeNote include form in email checkbox

From Activity screenclick on form (in spread sheet view)click on send form and input names of

recipientssend to multiple recipients, select embed form

in webpage, copy form address and paste into email-allows you to send to anyone

Viewing Forms and AnswersIn activity section, click on form-(may be in

spreadsheet form)To view form, click on Form drop down at top

and select ‘live form’You can edit form in this same area by

clicking the Form drop down at top and selecting ‘edit form’

Notification: Under tools, you can select when you are notified (as user submits form)

Google Docs for WalkthroughsData compiled into spreadsheet from

walkthrough informationThen what?

Viewing data: Forms drop down-Show summary of responses

How do you share results?Copy and paste spreadsheet info into

emails?The fabulous Ms. Amanda Bachler http://goo.gl/Vn0B7

How could you use Google Forms?SPED CensusCognitive Coaching Pre and post

conferenceWalk through tools (will discuss next)?????????

TPWBATIdentify the capabilities of Google DriveNavigate the homepage of Google DriveCreate Google Docs including Documents,

forms, and more!Share Google Docs with othersView answers from Docs and share

informationIdentify ways that Google Docs could

streamline processes

Practice Time!!!Look through the QSI website and/or think

through forms and documents used on your campus.

Take the next ____ minutes to complete one form for your campus.

Wrap upThink through the presentation, look over

your KWL chart…What questions are remaining?What do you need in place before you can

unveil Google Docs to your students? Teachers?1. 2. 3. Share your ideas with a neighbor