Harry KlodowskiPittsburghAllegheny Mountain Section
[email protected]@klodowskilaw.com 724-940-4000
Slide 2
What You Need to Know to Run a Section or Chapter 1. What are
the rules? 2. What does the S&C Council do for you? 3. How does
A&WMA HQ help Local Units?
Slide 3
What Does the S&C Council Do for You? Operational Purpose
of the S&C Council: 1. Help Sections & Chapters Improve
Delivery of Benefits to Members 2. Communicate Local Unit Concerns
to/from BOARD and Staff 3. Help the Association Remain in
Business
Slide 4
S&CC ACTIVITES Train Volunteers to Manage Better Improve
Quality & Number of Programs Increase Membership Improve
Communications Among Volunteer Leaders
Slide 5
What Makes a Good Section or Chapter? Programs Communication
Membership
Slide 6
What We Offer Professional Education New Requirements or Skills
Continuing Education & News Live and Internet Programs
Information Networking Communication Career Services Personal,
Professional, & Community Improvement
Slide 7
Sections & Chapters Council Committees Annual Reports &
Awards Committee Section & Chapter Annual Reports due in Spring
every year. April 1, 2014 for 2013. 2013 Report login citation
http://annualreport.wcsawma.org/ Annual Minasian Award for Best
Performing Sections Annual Chapter Cup Award for Best Performing
Chapter Awards now go to top 20 th percentile Possibly 6 Sections
Possibly 12 Chapters
Slide 8
Why Annual Reports 1 Many Independent Volunteer Units (Sections
& Chapters) Major Means of Communication HQ to Locals (The
Questions) Coordinate Efforts between HQLocals Information Exchange
between Sections & Chapters Locals to Headquarters (The
Answers)
Slide 9
Why Annual Reports 2 Minasian Awards Chapter Cup Awards D&O
Insurance Evaluation of Health of Various Programs, and Local
Units
Slide 10
Why Annual Reports 3 Local Units Deliver Member Services! 6,667
People attended 230 Section or Chapter Programs in 2011, 279+ Local
Programs 18 Section Annual Meetings in 2012 (More than A&WMA?)
$124,900 in 40 Scholarships Awarded by Sections & Chapters in
2011, $183,430 in 2012 (Five times HQ Scholarship Awards)
Slide 11
If You Dont File The Annual Report Not Eligible for Section
& Chapter Performance Awards SectionsNo Section Fees No D&O
Insurance Not Part of the Volunteer Community! (Information is Used
by Other Sections & Chapters too)
Slide 12
2013 Annual Report Deadlines ChaptersApril 1, 2014
SectionsApril 1, 2014 We will be encouraging all Sections and
Chapters to file reports
Sections & Chapters Council Committees Communications
Committee The Conduit Newsletter Four times a year? Samples are in
your materials Help WantedEditor in Training (20 hours/year)Three
article writers (12 hours/year) AWMA Sections & Chapters
Council on Linkedin Keep up with the latest events! Subgroup for
webmasters and newsletter editors The Website Under Construction
New Committee Vice Chair wanted?
Slide 15
Sections & Chapters Council Committees Governance, Legal,
Finance Committee Provide Assistance to Local Units on
Organizational requirements Finance & accounting basics Legal
questions Interpret and update the S&C Council Manual of
Operations
Slide 16
Governance Model Bylaws Section Chapter Student Chapter Review
Petitions for New Sections, Chapters, Student Chapters
Slide 17
Sections & Chapters Council Committees Leadership Training
Leadership Academy POSS Volunteer Leadership Webinars (1-1.5 hours,
free) Member Benefits Orientation Project/Video
Slide 18
2013 & 2014 POSS Webinars Feb & MarchOnline Annual
Report System 3/20/13Membership Development 3/23/13Ethical
Decisions for Professionals 7/17/13Effective Meetings
9/18/13Continuing Education Credits for Programs 11/20/13Membership
Tools 2/11/14Online Annual Report System 3/13/14Local Unit Finance
101
Slide 19
Sections & Chapters Council Committees Vitality Committee
Monitoring Activity of Sections, Chapters & Student Chapters
Decharter Inactive Chapters (~4) Decharter Inactive Student
Chapters (~30) Fix the Local Unit List on the Website Move Chapters
to another Section or merge into a Section Help Establish Student
Chapters (about 5 in formation)
Slide 20
Other Sections & Chapters Council Committees and Groups
Membership Board Liaison Contacts Committee Local Associates Task
Group
Slide 21
Awards to Sections or Chapters MinasianSections Chapter Cup
Student Chapter Award??? Membership Performance Recognition
Award
Slide 22
Part 2 HOW DOES A&WMA HQ HELP SECTIONS AND CHAPTERS?
Slide 23
Membership Support Local Unit Lists in Member Reports Portal
Current, New, Lapsed, Renewed Lists/Spreadsheets For each S&C
For Specific Date Ranges Instructions Periodic Member Development
TrainingMarch & November 2013 (Webinar Recordings)
Slide 24
Membership Development Resources General Application & Half
Page Brochure One Page Benefits of Membership Flyer Three Times a
YearLocal Unit Membership Summaries (from HK) Student Student
Trifold 2012 Student/Faculty Recruiting PowerPoint Graduation Gift
10 Tips by S&CC Young Professionals YP Trifold YP Benefits on
USB How To Memo by YPAC
Slide 25
Membership Development Resources Part 2 Local Letters/Emails
New Lapsed Renewed ProspectAttended Program Newsletter/Website
Advertisements Membership Categories Overview Organizational
Membership Ad
Slide 26
Section Fees (Really Dues) $15 of $195 Individual Membership is
a Section Fee collected by HQ Sliding amount based on cost of
membership (E.g., Young Professional is $8, Organizational
Submember, Student is $5) Paid to Sections, (Not Chapters*) Paid
twice a year (October, April) Check goes to known Section Treasurer
(if annual report filed) If Section does not report for 2 years,
fee can go to Chapters who file reports
Slide 27
Local Event Price Differential A&WMA Members Must Get at
Least a 25% Discount on Local Events Local Members are not
A&WMA Members Do Not Give Away Member Benefits
Slide 28
The Member Directory MembersIncluding Local Officers
Change/Update Your Own Contact Information on Member Database Ad
for Newsletter/Website If you do not know how to use Member
Database, I can demo it Best PracticeEvery year, call or write to
Members & confirm email!
Slide 29
A&WMA Membership How to Update Your Contact Information The
A&WMA membership database allows you to update your contact
information, such as phone number, email address and employer, on a
self-service basis. The procedure is: 1. Go to awma.org 2. Select
the Log In button at the upper right 3. Enter your member number
and password (or follow the password help instructions) 4. Select
Membership from the menu at the top of the page 5. Select My
Account from the Member Services memo on the left of the page 6. To
update your address or email address, select Address and Edit at
the bottom of the Address page
Slide 30
Accounting Training/Support Treasurer 101
Slide 31
Program Assistance (Goes up to International Programs, Down to
Chapters) Efficient Event Registration Training Exchange of Program
Ideas, Speakers Program Development Task Force We Need
Webinars!
Slide 32
Marketing of Local Events Listing on AWMA.org calendar (for
example, Section Annual Meetings) Advertise Local Scholarship
Programs
Slide 33
Insurance for Section & Chapter Board, Officers and Members
Liability Directors & Officers
Slide 34
Local Elections HQ Can Support Your Local Election Survey
Monkey Format You Provide Ballot Information on Candidates HQ Will
Format, Send to Your Members by Email HQ Provides Results