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7/9/2020
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Elections TrainingElection Day ClerksElections TrainingElection Day ClerksJuly 14, 2020, Primary Runoff Election
Elections TrainingElection Day Clerks
Part 1:Election Procedures
Part 2:Americans with Disabilities Act
Election Procedures
What’s New for This Election
Primary Runoff Rules
Health & Safety Precautions
New setup for DAUs
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Election Procedures
Responsibilities of Clerks
Processing voters
When to send voter to Judge
Elections Division Mission Statement
The mission of the Harris County Clerk Elections Division is to conduct free and fair elections, uniformly execute elections according to statutes, and provide accurate and timely election results.
We firmly believe it is our duty to treat every voter with respect and dignity. We create polling locations that provide a “safe haven” for voters so they may exercise their right to vote in a non-intimidating, supportive environment.
Elections Division Mission Statement
We believe in making all polling places fully accessible and seek community input to assure that accessibility.
Most importantly, we believe that all voters have the right to cast their ballot independently and in secret. To meet this mission, we pledge our continuing efforts and resources.
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Current Election: Primary Runoff
Election Day: July 14, 2020
Early Voting: Monday, June 29 –Friday, July 10, 2020
Current Election: Primary Runoff
July 14, 2020Voting Hours:
7:00 a.m. to 7:00 p.m.
Staff Hours:
6:00 a.m. until dismissed
What’s NewPrimary Runoff Election
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Primary Runoff ElectionAs a continuation of the March Primary Election, the July Primary Runoff Election has the same rules as the primary.
Primary Runoff ElectionMajor differences between primary and runoff:
1. The voter must vote in the same party they voted in originally.
2. If an individual did not vote in the primary, they can vote in either party during the runoff.
Primary Runoff Election
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KEEP CALM
AND
SHOWRESPECT
Primary Runoff Election
If the voter believes that the information in the ePollBook is wrong:
Vote Provisional Ballot
Primary Runoff Election
The Texas Election Code (§§162.012, 162.013) dictates that once a voter has “affiliated” with one party, the voter must continue with that party throughout the primary process, including the runoff.
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What’s NewCOVID-19
COVID-19Polling locations will be set up to
maintain social distancing and protect
the health of voters and poll workers.
COVID-19: Protecting Voters & Poll Workers
•Providing and requiring face masks for all poll workers.
•Providing face shields for all workers
•Providing sneeze guards for qualifying tables.
•Requiring temperature checks for workers
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COVID-19: Protecting Voters & Poll Workers
•Providing hand sanitizer for both voters and workers.
•Offering face masks and gloves to voters.
•Providing sanitizer for ePollBooksand eSlates.
•Setting up eSlate booths at least six feet apart
•Marking six-foot intervals for voters
•Keeping distance from other election workers
COVID-19: Protecting Voters & Poll Workers
COVID-19: Protecting Voters & Poll Workers
Have you tested positive (or awaiting test results) for COVID-19 or knowingly had direct exposure to anyone that has tested positive for COVID-19 in the past 14 days?
Do you currently have a fever greater than 100.4 degrees Fahrenheit, a cough, shortness of breath, trouble breathing, or any respiratory symptoms?
Have you had any of the above symptoms within the last 14 days?
Have you traveled outside the United States within the last 14 days?
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COVID-19: Protecting Voters & Poll Workers
If any poll worker answers YES to any of the four questions:
Must be sent home
PJ will call Judges’ line and Public Health Task Force Employee Hotline.
COVID-19: Protecting Voters & Poll Workers
•Poll workers will be provided with face masks and face shields
•Wash hands or use alcohol-based sanitizer, both priorto putting on masks or glovesand after taking them off.
COVID-19: Protecting Voters & Poll Workers
•Ensure your mask covers nose and mouth
•Mark your face shield for identification
•Do not share face shields
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•Each location will have a sanitizing station for voters
COVID-19: Protecting Voters & Poll Workers
COVID-19: Protecting Voters & Poll Workers
COVID-19: Protecting Voters & Poll Workers
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COVID-19: Protecting Voters & Poll Workers
•Each location is different.
•Apply the requirements in the best way possible for your location.
•Set up eSlatebooths six feet apart.
COVID-19: Protecting Voters & Poll Workers
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•Utilize additional space
COVID-19: Protecting Voters & Poll Workers
•If possible, run cords behind eSlates
COVID-19: Protecting Voters & Poll Workers
•Anticipated increase in curbside voting
COVID-19: Protecting Voters & Poll Workers
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Use gaffer tape (found in your supplies) to mark floors for social distancing.
COVID-19: Protecting Voters & Poll Workers
•Mark line 12” in front of table to remind voters to provide a little space.
COVID-19: Protecting Voters & Poll Workers
COVID-19
Mark six-foot intervals with a large “X”
X12”
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•If possible, use Xs and signs to designate 6 ft intervals out to the 100 ft mark.
COVID-19: Protecting Voters & Poll Workers
•Welcome Voter
•Provide ID Requirements
•Notify that electronic devices cannot be used in voting area
•Encourage Masks
COVID-19: Protecting Voters & Poll Workers
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COVID-19: Protecting Voters & Poll Workers
•When providing masks or gloves to voters, minimize contamination
Regardless of whether a voter is or is not wearing a mask, if the individual is an eligible voter, they must be allowed to vote.
COVID-19: Protecting Voters & Poll Workers
•Direct voters to the sanitizing station and to the next available X in line.
COVID-19: Protecting Voters & Poll Workers
X
X6 ft
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•Sneeze guards are provided.
•Poll workers will wipe the eSlate machines and tablesevery two hours.
COVID-19: Protecting Voters & Poll Workers
List A
(1) Texas Driver License issued by the Department of Public Safety
(2) Texas Election Identification Certificate issued by DPS
(3) Texas Personal Identification Card issued by DPS
(4) Texas Handgun License issued by DPS
(5) United States Military Identification Card containing the person’s photograph
(6) United States Citizenship Certificate containing the person’s photograph
(7) United States Passport (book or card).
Acceptable Forms of Identification
•The Qualifying Clerk should not specifically ask for a Texas driver’s license or Texas ID.
•When you ask for those specifically, it can imply that those are the only options to vote.
Acceptable Forms of Identification
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•Instruct the voter to hold their ID so that you can see the type of ID
•Ask them to place on the ePollBook stand
Acceptable Forms of Identification
• Ask the voter to move their mask so that you can confirm ID
Processing Voters
A transgender person’s gender identity is different than the gender that was recorded on their birth certificate.
Transgender Voters
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As long as the relevant voter data — name — matches one of the acceptable forms of ID, the voter has the right to vote.
Transgender Voters
Scan/Search Process
Scan/Search Process
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Scan/Search Process
Signature
• The JBC Clerk will instruct the voter to use a finger cover to sign and use eSlate
Scan the Bar Code
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Hand the voter:
•Access Code
• Individually wrapped sanitizing wipe for the eSlate machine
• “I Voted” sticker
Health & Safety
•As the voter leaves, they can use the touch-free hand sanitizing station on the way out & dispose of used PPEs
•Poll workers will wipe the eSlate machines and tables every two hours.
Health & Safety
•Wearing PPEs are for your safety and protection
•All poll workers must keep masks on at all times in the voting area.
Health & Safety
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QUESTIONS
Setting up Disabled Access Units (DAUs)
“If a voter is physically unable to enter the polling place without personal assistance or likelihood of injuring the voter’s health …” the voter is eligible for curbside voting.
Setting up DAUs
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Setting up DAUs
Setting up DAUs
Responsibilities of Election Day Workers
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Presiding JudgeResponsible for everything that happens in the
Vote Center location.
Alternate Judge Serves as a back-up to the Presiding Judge
Qualifying Clerks•Process voters in an accurate and
efficient manner
•Provide a non-intimidating, supportive
environment for all voters.
•Arrive by 6:00 a.m.
Bilingual Clerks
• English is the language spoken at the polls, but
bilingual clerks are available to assist voters
who may need help in Chinese, Spanish, or
Vietnamese. Bilingual clerks are expected to
fulfill the same duties as all other clerks
assigned to the location.
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Greeters
Welcome voters as they approach the polling location.
Let voters know that they cannot utilize an electronic device inside the voting location
Greeters
• Tell the voters exactly this:
• “Voters possessing a photo ID should have it
ready, and voters not possessing a photo ID
and not reasonably able to obtain one should
have a supporting document ready to execute
a Reasonable Impediment Declaration.”
Processing VotersVoter provides an ID from List A.
STEP 1: Scan the TDL or TID card or Search manually
STEP 2: Select Voter from the list
STEP 3: Process Voter by answering the questions
STEP 4: Voter provides Signature
STEP 5: Select Accept Signature button
STEP 6: Scan the Barcode using the JBC scanner
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STEP 1: SCAN/SEARCH
STEP 1: Scan/Search
STEP 1: Scan/Search
XXXXXX
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STEP 2: SELECT VOTER
STEP 2: Select Voter
STEP 3: PROCESS VOTER
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STEP 3: Process Voter
STEP 3: Process Voter
STEP 4: SIGNATURE
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STEP 4: Signature
STEP 5: ACCEPT SIGNATURE
STEP 5: Accept Signature
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STEP 6: BARCODE
STEP 6: Barcode
Review
Voter provides an ID from List A.
STEP 1: Scan the TDL or TID card or Search manually
STEP 2: Select Voter from the list
STEP 3: Process Voter by answering the questions
STEP 4: Voter provides Signature
STEP 5: Select Accept Signature button
STEP 6: Scan the Barcode using the JBC scanner
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STEP 6: BARCODE
QUESTIONS
Election Procedures TrainingJuly 14, 2020 Primary Runoff Election