Harmony 1111

HARMONY

AN E-MAGAZINE ON CSIR/GOI SERVICE & RELATED ISSUES

Founder-Editor, Compiling & Publishing

Ch. Srinivasa RaoCh. Srinivasa RaoCh. Srinivasa RaoCh. Srinivasa Rao Formerly COA, CSIR-NGRI, Hyderabad

Vol. XVIII November 2011 No. 202

CounsellingCounsellingCounsellingCounselling & Review & Review & Review & Review:::: B.J.B.J.B.J.B.J. Acharyulu, Head, FAcharyulu, Head, FAcharyulu, Head, FAcharyulu, Head, F&A&A&A&A, CDFD, Hyderabad , CDFD, Hyderabad , CDFD, Hyderabad , CDFD, Hyderabad Data transferData transferData transferData transfer:::: D.D.D.D. Shanmuga Sundar, Jr. Shanmuga Sundar, Jr. Shanmuga Sundar, Jr. Shanmuga Sundar, Jr. Steno., NGRI, Hyderabad Steno., NGRI, Hyderabad Steno., NGRI, Hyderabad Steno., NGRI, Hyderabad _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Orders of Central Govt. which are reproduced in "HARMONY" whether duly endorsed by the CSIR or not, are applicable to its employees to a large extent unless and otherwise such Orders involve financial implications. Articles on Service issues, Management, Motivation, Material Science, Supply Chain Management, Attitudinal Behaviour and related issues are welcome through E-mail or other means. Material published in “HARMONY” can be used purely in academic interest with due acknowledgement. The opinions expressed or inferences drawn in the material published in “HARMONY” do not necessarily reflect the views of Editor nor CSIR/Swamy Publishers (P) Ltd., Chennai shall take any responsibility whatsoever for any inaccuracies or claims. “HARMONY” is transmitted through E-mail free of cost. For a free copy, send your E-mail ID

“[email protected]” or “[email protected] Res: 040-2715 0736 -- Mobile: 91-94904 62583

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CSIR/GOI ORDERS

VERIFICATION OF CHARACTER AND ANTECEDENTS

As per the procedure contained in the Department of Personnel & Administrative

Reforms (Cabinet Secretariat) O.M. No. 18011/13/75-Estt.(B) dated 5-4-1976 for detailed

Verification/Record check in case of candidates who have stayed abroad for some years

or living abroad, particularly during the five years preceding the date of initiating

verification of character and antecedents (C&A).

Apart from the usual verification of C&A through the respective District

Authorities in India, a reference should also be made by the appointing authorities to the

Intelligence Bureau, New Delhi together with all the particulars as contained in the

attestation form in respect of period of such stay abroad, if such stay is for more than a

year.

[CSIR Lr. No. 4-28(38)/2011-E.II dt. 19-9-2011]

ADDITIONAL RESPONSIBILITY TO SHRI A.K. MUKHERJEE, DS, CSIR

The Joint Secretary (Admn.) has approved that Shri A.K. Mukherjee, Deputy

Secretary will also look after the work in respect of Common Cadre Officers under

Establishment–I of CSIR HQs. in addition to the work of Central Office (Admn.) till

further orders.

[CSIR O.M. No.6-3(76)/2010-E.III dt. 23.09.2011

SCF PENDING FOR MATCHING & BOOKING UNDER NEW PENSION SCHEME

CSIR have endorsed a copy of letter No.AS/KV/RG/RS/RP/201129929 dated

9-9-2011 regarding Subscribers' Contribution File (SCF) Pending for Matching & Booking

(New Pension Scheme) received from the National Securities Depository Ltd., Central

Record-Keeping Agency, Mumbai for information, guidance and compliance.

The most critical part in NPS is the transfer of subscriber contribution into the CRP

System. The PAO uploads the SCF in the CRA system for the associated Subscribers.

Subsequently the PAO transfers the corresponding contribution to Trustee Bank, which

provides confirmation of the funds receipt to CRA and accordingly matching and

booking of SCF is initiated in CRA system. As the process completes, subscriber's account

is credited as per the SCF details.

3

12 SCF(s) uploaded by the PAOs under CSIR jurisdiction is/are pending for

matching and booking. As informed by the Trustee Bank. it is not in a position to

confirm the funds credited in the NPS Trust Account, as the PAO registration number and

the Transaction ID has not been provided at the time of remittance of funds or due to

discrepancy observed in the details of fund transfer provided in the Fund Transfer details

window of NPSCAN. This has already been communicated through email to the

concerned PAOs. CSIR is therefore required to take necessary steps to enable the Trustee

Bank to confirm the receipt of funds. (Details of the pending SCPs are provided in the

Annexure and details procedure of fund transfer has been given in the Annexure)

As you are all aware, we correspond through e-mail with PAOs and PrAOs. It

reduces the time-lag and facilitates faster action at both CRA as well as at the PAO/PrAO

Offices. The e-mails are sent at their registered e-mail address with CRA. However, some

of the mails remain undelivered. The list of such invalid e-mail addresses of the PAOs

under CSIR jurisdiction has been provided. The PAOs concerned should be advised to

check the status of their e-mail ids and get it updated with CRA, if required.

It may be mentioned that along with the regular views and reports, 'Dashboard' is

also made available in the CRA system to provide extensive and comprehensive

information on status of SCRs uploaded. Subscribers' Credit analysis, Exceptional reports,

etc. You can login to CRA system site (www.cra-nsdl.com) using the Pr.AO User ID) and

Password and monitor the status of the SCIs uploaded.

For any further assistance or clarification, CSIR may contact:

Ms. Rashmi Sabbanwar (Tel. 022-24994887. email id, rashmi.insdl.co.in) or

Mr. Rahul Goyal (Tel. 022-24994851, email id, goyalr.insdl.co.in)

Process of Submission of Contribution and the Most Likely Error

In case of Cheque/DD transfer

1. Take print out of Contribution Submission Form (CSF) after successful upload of

Subscriber Contribution File (SCF ).

2. Cheque should be Issued in favor of NPS Trust a/c. (refer point number 2 of

important note in the CSF).

3. Cheque amount and CSF amount should be the same. 4. Submit the cheque as well as CSF to nearest Bank of India (BoI) Branch.

5. Instruct the Bank to remit the amount through specific transaction named as

"PFRDA TR"

6. Ask for the acknowledgement.

7. Fund transfer details are to be provided online through login facility available in

NPSCAN

Important Points

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1. CSF should be attached with the cheque while visiting Bol Branch.

2. A/c Number mentioned in the cheque must be verified with the a/c number

mentioned in the CSF.

3. Amount appearing on the cheque and CSF should be the same.

4. Insist for acknowledgement.

5. Fund remittance details must be provided online immediately after remittance.

6. Always check the status of transaction id on T+3 (except on a holiday).

7. Follow-up with Bol Branch as well as Bol Bandra Kuria Branch for the reason of

pending transaction i.d.

In case of Electronic transfer

1. Take print out of Contribution Submission Form after successful upload of SCF.

2. Cheque amount and CSF amount should be the same.

3. Instruct your bank to write PAOFIN I PAO Registration No. I Transaction id in the

7495 field of RTGS or in the field 7002 of NEFT.

4. Instruct your bank to remit the amount to the NPS Trust a/c as mentioned in the

CSF at the important note.

5. Ask for the remittance details e.g. UTR/Ref No.

6. Fund details are to be provided online through login facility available in NPSCAN.

Important Point

1. Ensure correct a/c number has been mentioned by your accredited bank.

2. Ensure there is no mismatch in the remittance and CSF amount.

3. Ensure PAOFIN + PAOReg (7 digit Registration No., allotted by CRA I

Transaction i.d. (13 digit No. generated after successful upload of SCF) correctly

entered by your accredited bank.

4. Insist for UTR/Ref no. and acknowledgement.

5. Fund remittance details must be provided online immediately after remittance.

6. Always check the status of transaction id on T+3 (except on a holiday).

7. Follow-up with the remitting bank whether the remittance was successful as well

as with the BoI BKC for the reason of mismatch.

All the Labs./Instt. are requested to rectify the anomalies as well as problems of email servers in consultation with respective I.T. Divisions as detailed above, and send

their follow-up report by 15th October, 2011 for the information of FA, CSIR.

[CSIR Lr. No. 34-2(5)/CSIR-NPS/2011-12 dt. 27-9-2011]

REVISED QUALIFICATIONS OF TECHNICAL STAFF (GR. III (3) TO GR. III (7)

In order to attract and encourage induction of quality workforce into CSIR system,

the Governing Body of CSIR, in its 178th meeting held on 28th June, 2011 has approved

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enhancement of lateral level entry qualifications for Technical Officers, i.e. from

Technical Officer to Principal Technical Officer as detailed hereunder. Accordingly, all

recruitments to the aforesaid positions may henceforth be made as per revised

qualifications.

Group/Grade Qualifications Experience Age

Technical Officer

Group III (3)

M. Lib. Sc. with 55% marks after 1st Class B.Sc.(Sc)

OR MCA*/MCM/MBA with 55% marks after 1st

Class B.Sc./BCA

OR Post Graduate Diploma in Intellectual Property

Law after 1st Class B.Sc.

OR BE/B.Tech or equivalent with 55% marks

Five@

Six@

Three@

Three@

30

Sr. Technical

Officer (1)

Gr. III (4)

M. Lib. Sc. with 55% marks after 1st Class B.Sc.

(Science)


Class B.Sc./BCA


Law after M.Sc. with 55% marks

OR MBBS with 55% marks (only for medical

services in CSIR Dispensary )/B.V.Sc. & AH with

55% marks with registration with VCI (for Animal

House)

OR BE/B.Tech or equivalent with 55% marks.

Two

Two

Six@

Six@

Two

35

Sr. Technical

Officer (2)

Gr.III (5)

M. Lib. Sc. with 55% marks after 1st Class B.Sc. (Sc.)


Class B.Sc./BCA,



OR MBBS with 55% marks

OR MBBS with MD or equivalent (only for Medical

Services in CSIR Dispensary)

OR BE/B.Tech or equivalent with 55% marks

Five

Three

Three

Three

---

Five

40

Senior Technical

Officer (3)

Gr. III (6)

M. Lib. Sc. with 55% marks after 1st Class B.Sc. (Sc.)


Class B.Sc./BCA




OR MBBS and MD or equivalent (for Medical

services only)

OR BE/B.Tech or equivalent with 55 % marks.

Seven

Five

Five

Five

Three

Seven

40

Principal M. Lib. Sc. with 55% after 1st Class B.Sc. Eleven 45

6

Technical Officer

Gr. III (7)


Class B.Sc./BCA


Law after M .Sc with 55% marks


OR MBBS and MD or equivalent (for Medical

Services only)

OR BE/B.Tech or equivalent with 55% marks,

Nine

Nine

Nine

Seven

Eleven

* Including Integrated MCA degree

@ Not revised

[CSIR Lr. No. 5-1(88)/2010-PD dt. 28-9-2011]

PRELIMINARY NOTIFICATION OF LIMITED DEPARTMENTAL

COMPETITIVE EXAMINATION: 2011 UNDER CSIR

CSIR have notified the Limited Departmental Competitive Examination (LDCE):

2011 for the posts of (i) Section Officers (General/F&A/S&P) (PB-2: Rs. 9300-34800 GP

Rs. 4800/-) (ii) Private Secretary (Pay Band-2: Rs. 9300-34800 Grade Pay Rs. 4800/-

); and (iii) Assistant Gr. I (General/Finance & Accounts/Stores & Purchase cadres (PB-2:

Rs. 9300-34800 GP Rs. 4200/-).

All the Departmental Candidates who are desirous of appearing in the

examination and fulfill the eligibility criteria as on 1-1-.2011 may submit the applications

in the prescribed proforma to their respective Heads of Office for onward transmission to CSIR by 17-10-2011.

Candidates who desire to apply for more than one post may fill only one form

indicating the Post(s) for which application is made at appropriate place in the

application form.

Applications received after the due date will not be entertained. Requests for any

kind of relaxation may not be forwarded to this Office. Any period of ad hoc/officiating

appointment in the grade will not be considered for reckoning approved service for

determining the eligibility. The Centre of Examination will be allocated by CSIR strictly

based on the Lab./Instt. where the candidate is presently posted. However, candidates

posted in the Extension Centre(s) of a Lab./Instt. will be allotted Examination Center

nearest to their place of working.

Eligibility criteria

Section Officer (G/F&A/S&P): Assistants Gr. I (G/F&A/S&P cadres) and Senior

Stenographers possessing a University Degree in any discipline and have completed not

less than three years of approved service in their respective grades as on 1-1-2011

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Private Secretary: Senior Stenographers who have a University degree in any discipline

with three years approved service as on 1-1-2011

Assistants (G/F&A/S&P): Assistants Gr. II (G/F&A/S&P cadres) and Junior Stenographers

possessing a University Degree in any discipline and have completed not less than 3 years

of approved service in their respective grades as on 1-1-2011

Examination Centres

Candidates belonging to the following CSIR Labs./Instts. will have to appear for

written examination at the Centres under which the Labs./Instts. Are listed. However,

candidates posted in Extension Centre(s) of a Lab./Instt. will be allotted Examination

Centre nearest to their place of posting.

NEW DELHI Centre

CBRI (Roorkee), CDRI, CIMAP, ITRC & NBRI (Lucknow), CEERI (Pilani), IIIM (Jammu),

AMPRI (Bhopal), CSIO, IMT (Chandigarh), IHBT (Palampur), IIP (Dehradun), IGIB,

NISCAIR, NISTADS, NPL, CRRI, CSIR HQs. including CSIR Complex (New Delhi) and

HRDC (Ghaziabad)

HYDERABAD Centre

CFTRI (Mysore), CLRI, SERC, CSIR Madras Complex (Chennai), CECRI (Karaikudi),

CS&MCRI (Bhavnagar), NCL (Pune), NEERI (Nagpur), NIST (Thiruvananthapuram), NIO

(Goa), NAL (Bengaluru), CCMB, IICT & NGRI (Hyderabad)

KOLKATA Centre

CMIFR (Dhanbad), CMERI (Durgapur), CGCRI, IICB (Kolkata), NEIST (Jorhat), NML

(Jamshedpur), IMMT (Bhubaneshwar)

Scheme of Examination & Syllabus

Section Officer (G/F&A/S&P) and Private Secretary:

Common paper:

Paper I: Marks: 100 -- 2 ½ hrs.

Noting, Drafting and Precis Writing (Conventional Type)

Paper II: Marks 100 -- 1 ½ hrs. General Knowledge and Constitution of India (Objective Type)

Section Officer (G) and Private Secretary

Paper III: Marks: 100 -- 3 hrs (including Part A & B)

Office Procedure, Rules & Regulations and CSIR Rules, Regulations and Bye-Laws, etc.

(Conventional Type)

Part-A (Conventional Type) -- Marks: 40 out of 100

This part will consist of Office Procedure and some guidance in the subject can be

obtained from: 1. Latest edition of Manual of Office Procedure; 2. Notes on Office

8

Procedure issued by the Institute of Secretariat Training & Management, New Delhi; 3.

Hand Book of Personnel Officers, etc.

Part-B (Conventional Type) -- Marks: 60 out of 100

This part will consist of Rules & Regulations including FRs, SRs, GFRs, DFPRs (also see

CSIR compilation. Ed.), CCS (Leave) Rules, CCS (Pension) Rules, CCS (CCA) Rules, CCS

(Conduct) Rules; and CSIR Rules, Regulations and Bye-Laws, etc.

NB: For the post of Private Secretary, in addition to the above examination,

candidates have to appear in a qualifying test in English/Hindi Shorthand at a

speed of 100 w.p.m.

Section Officer (F&A)

Paper III -- Marks: 100 - 3 hrs. including Part A, B & C

Part-A (Conventional Type): Marks: 30 (out of 100)

Accounts including Works Accounts, short or medium type questions (Theory and/or

Practical) on the following topics: Book Keeping & Accountancy; Works Accounts

Part-B (Conventional Type): Marks: 40 (out of 100)

Questions (Theory and/or Practical) on the following topics: Pay fixation; Pension Rules;

GFR including FR, SR, LTC, Leave Rules, etc.

Part-C (Conventional Type): Marks: 30 (out of 100)

Short Notes/Questions on CSIR Rules, Regulations & Bye-Laws; Purchase procedure;

Budget; Project costing; CSIR Instructions on Financial Management; Auditing;

Delegation of Financial Powers Rules; IMPACT - Accounting package in CSIR, etc.

Section Officer (S&P)

Paper III (Conventional type) -- Marks: 100 -- 3 hrs.

Materials Management and CSIR Rules, Regulations & Bye-Laws; Organizational

structure of Stores & Purchase Department; Objective, roles and scope of functioning of

Stores & Purchase Department; Procedure for issue and dispatch of material; Physical

verification; Procedure for identification of obsolete and surplus stores and their disposal

and procedure for write off; Rationalized Stores & Purchase Procedure of CSIR;

Procedure for purchase of Capital and Non-Capital items; Clearance of consignment

including Customs clearance; Price preference; Selective approaches: ABC, FNS, VED & XYZ Analysis; Costs associated with Inventory Management; Economic Order

Quantity and its role and significance for Inventory Management; Lead Time Analysis;

Value Analysis; Determination of various levels of stocks; and 18 Inventory Turnover

Ratio

Assistant Gr. I (General/Finance & Accounts/Stores & Purchase cadres)

Common Paper

Paper I -- Marks: 100 -- 3 hrs.

Part A (Objective type) -- 40 marks out of 100

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General English/General Hindi -- 20 marks

Precis writing -- 20 marks

Part B (Subjective type) -- 60 marks out of 100

Computer Awareness/Office Automation -- 25 marks

General Awareness -- 20 marks

CSIR Rules, Regulations & Bye-Laws -- 15 marks

Assistant (G) Gr. I

Specialized paper

Paper II: Marks 100 -- 3 hrs.

FRs & SRs; CCS (Leave) Rules; CCS (CCA) Rules; CCS (Conduct) Rules; CCS (Pension)

Rules; Manual of Office Procedure, etc.

Assistant (F&A) Gr. I

Paper II -- Marks: 100 -- 3 hrs.

50 Short answer questions -- 2 marks each -- Marks: 100 -- 3 hrs

FRs & SRs; CCS (Pension) Rules; Manual of Office Procedure; General Financial Rules;

Treasury Rules; CSIR Rationalized Purchase Procedure; Civil Works

Assistant (S&P) Gr. I

Paper II -- Marks: 100 -- 3 hrs

CSIR Purchase Procedure; Objectives, role and scope of functioning of Purchase

Department: Procedure for purchase of Capital and Non-Capital items; Customs

clearance; Objectives, role and scope of functioning of Stores Department; Procedure

for issue of materials -- Methods and Processes of Materials Accounting System;

Procedure for verification -- Periodic and Perpetual -- Distinction between periodic and

perpetual stock verification system; Procedure for write-off; Preservation and up-keep

of hazardous, poisonous and sensitive chemicals, in Stores; Economic Order Quantity;

Inventory Carrying Cost; Selective approaches -- ABC, VED, analysis, etc.

Medium: The candidates will have an option to write the examination either in Hindi

or in English. It is clarified that medium of examination once exercised shall be final and

all papers (i.e. Paper I/II/III in respect of SOs and PSs and Paper I/II in respect of Assistant

Gr. I examination) will have to be written only in the opted medium.

Schedule of Examination: 12th & 13th November, 2011

Last date for receipt of applications: 17-10-2011

The Detailed Time Table, vacancies at each Lab./Instt., reservations, along with a

copy of prescribed application form have also been provided. However, for full

information, the original circular may be referred.

[CSIR Lr. No.3-2/b/LDCE-2011/El dt. 30-9-2011]

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PROVISION FOR DIRECTOR-IN-CHARGE FOR RAB

IN ADDITION TO THE POST OF HEAD, RAB

The performance of Recruitment & Assessment Board (RAB) since its inception in

the year 2002 and the various measures that can be taken to improve its current working

was discussed at length and it was felt that in order to make it a truly HR Division

responsible for understanding the needs of CSIR in terms of manpower recruitment,

management, training, career planning and monitoring the performance assessment of

Scientists through progressive policy direction and succession planning including selection

of Outstanding Scientist (STIO), etc., in future, requires a senior Official of the rank of the

Director of CSIR Lab./Instt. who in addition to his current responsibilities can he assigned

the work as Director-in-Charge, RAB.

Accordingly the following amendments to CSIR Notifications No.7/l(4)/ 2002-

R&A dated 12-6-2002 and No.7-14(2)/2006-R&A dated 13-3-2007 are made with the

approval of the Competent Authority.

"There shall he a Director-in-Charge, RAB to be decided by the Director-General,

CSIR from amongst the existing Directors of CSIR Labs./lnstts. Such a Director will carry

out the responsibilities of Director-in-Charge, RAB, in addition to his duties as Director of CSIR Lab./Instt., without any additional remuneration. The functions of Director-in-

Charge, RAB will be to plan, implement and execute the complete HR profile of

Scientific Staff of CSIR which would inter alia include re-fixing Lab.-wise sanctioned strength with reference to emerging areas of R&D in Scientific and Engineering CSIR

Labs./Instts., reservation roster provisions, devising recruitment and assessment schedules,

career profile of Scientists and their training, etc. The Lab.-wise sanctioned strength will

be re-fixed in consultation with Head, PPD, CSIR.

The position of Head, RAB will also continue, however, henceforth the Director-

in-Charge, RAB will exercise all the powers of Head, RAB w.e.f. 7-10-2011.

[CSIR Lr. No. 5-1(117)/2011-PD dt. 7/12-10-2011]

DELEGATION OF POWERS TO DIRECTOR (EC/ESD)

The Governing Body, CSIR in its 178th meeting held on 28-7-2011 ratified the proposal for delegation of powers to the Director (EC/ESD) that he shall approve

projects duly approved by the Management Council of respective CSIR Labs./Instts. as

circulated vide CSIR circular No. 30-2(1)/94-Finance dated 15-2-2011.

[CSIR Lr. F. No. 11-2 (1)/1/2006-Engg. dt. 10-10-2011]

RENEWAL OF EXEMPTION OF CSIR UNDER INCOME TAX ACT, 1961

11

CSIR has been exempted from the operation of Income Tax under Section 35 (1)

(ii) of Income Tax Act, 1961 from the Assessment Year 2010-2011 onwards by the Central

Board of Direct Taxes, Department of Revenue, Ministry of Finance, GOI vide their

Notification No.53/2011 (F.No.203/73/2011-ITA.II dated 30-9-2011.

[CSIR Lr.No.30-1(5)/2011-Finance dt. 10-10-2011]

CREATION OF DATA BANK OF CSIR PENSIONERS/FAMILY PENSIONERS

As you may be aware that the Central Pension Accounting Office (CPAO)

[Trikoot-Il, Bhikaji Cama Place], New Delhi, DOE, MOF, GOI has issued a Notification in

leading National dailies requesting to furnish the information like name of the Pensioner,

date of birth for self, spouse and other family members, PPO No., name of the Bank and

Paying Branch, postal address of Branch, A/c. No., etc., by a stipulated date in prescribed

proforma. Accordingly, the competent authority in CSIR has decided to create a Data

Bank of all CSIR Pensioners/Family Pensioners. All the Pension Sanctioning Authorities

(COFA/FAO's) are requested to obtain the information from the respective Pensioners

/Family Pensioners in the prescribed proforma and forward a copy along with soft copy

of the same to the Pension Disbursing Office as well as to CSIR HQs. on or before 15th

November, 2011.

[CSIR Lr. No.34-1(11)/CSIR/Pen/2011-12 dt. 24-10-2011]

REVISION OF PENSION/FAMILY PENSION ON IMPLEMENTATIO N OF 6TH CPC

It has come to the notice of CSIR that a few Labs/Instts have not revised the

Pension/family pension and the Revised Pension Payment Authorities (RPPA) not been

forwarded to the disbursing authority as well as Pensioner/Family Pensioner. FA, CSIR

has reviewed the situation and instructed to seek confirmation from all the Nodal

Officers/Pension Sanctioning Offices (COFA/FAO's) to the effect that "No case is pending

for Revision due to 6th CPC implementation and all the Revised Pension Payment

Authorities have been forwarded to the concerned Paying Branch/Nodal

Office/Pensioner/Family Pensioner etc." The confirmation certificate must reach to CSIR

HQs. on or before 8th November, 2011. In case there are cases pending for revision on

account of 6th CPC implementation , a report of the same in the enclosed proforma also

be sent with detailed reasons for non-revision of pension /family pension.

[CSIR Lr. No.34-1(11)/CSIR/Pen/2011-12 dt. 24-10-2011]

REVISION OF PENSION OF PRE-2006 PENSIONERS/FAMILY PENSIONERS

Revision of pension/family pension of pre-2006 Pensioners/Family Pensioners is

being implemented in terms of GOI O.M.F.No.38/37/08-P&PW(A) dated 1-9-2008 and

No.38/37/ 08-P&PW (A) Pt.1 dated 14-10-2008. In order to facilitate the above, the

above pensioners/family pensioners are requested to provide the information as sought

12

by the Department to the Head of the Department/Office from where the Govt. servant

retired as soon as possible, preferably within a month.

[Swamysnews, Oct. 2011, 1]

AMENDMENT TO CCS (LEAVE) RULES, 1972

The President made the following rules further to amend the Central Civil Services

(Leave) Rules, 1972:

In the CCS (Leave) Rules, 1972, in Rule 50, in sub-rule (5):

(a) in Clause (ii), for the words “three years from”, the words and brackets “three

years (five years in the case of Central Health Service Officer who has been

granted thirty-six months’ Study Leave under sub-rule (2) of Rule 51) from” shall

be substituted.

(b) in Clause (iii), for the words “three years after”, the words and brackets “three

years (five years in the case of Central Health Service Officer who has been

granted thirty-six months’ Study Leave under sub-rule (2) of Rule 51) after” shall

be substituted.

In the said rules, in Rule 63, in sub-rule (1) for the words “three years after”, the

words and brackets “three years (five years in the case of Central Health Service Officer

who has been granted thirty-six months leave under sub-rule (2) of Rule 51) after” shall

be substituted.

In the said rules, in the Second Schedule, in Form 7, 8, 9 and 10 for the words

“within a period of three years after” the words “within a period of three years/five

years after” shall be respectively be substituted.

[GOI DOPT Notfn.F.No.13026/5/2010-Estt.(L) dt. 5-8-2011; Swamysnews, Oct. 2011, 9-

10]

AMENDMENT TO CCS (LEAVE) RULES, 1972



For Rule 38-A of the Central Civil Services (Leave) Rules, 1972, the following rule

shall be substituted, namely:

“38-A. Encashment of Earned Leave along with Leave Travel Concession while in

service.--

13

(1) A Government servant may be permitted to encash Earned Leave up to ten days

at the time of availing of Leave Travel Concession while in service, subject to the

conditions that –

(a) a balance of at least thirty days of earned leave is available to his credit

after taking into account the period of encashment as well as leave being

availed of;

(b) the total leave so encashed during the entire career does not exceed sixty

days in the aggregate;

(2) The cash equivalent for encashment of leave under sub-rule (1) shall be calculated

as follows, namely:

Pay admissible on the date of availing of

the LTC plus DA admissible on that

--------------------------------------------- X

Cash

equivalent

= 30

Number of days of EL

being encashed subject to

the maximum of ten days

at one time

No HRA shall be included in the cash equivalent calculated under sub-rule (2);

The period of EL encashed shall not be deducted from the quantum of leave that

can normally be encashed by the Govt. servant under Rules 6, 39, 39-A, 39-B and 39-D.

If the Govt. servant fails to avail the LTC within the time prescribed under the CCS

(LTC) Rules, 1988, then he shall be required to refund the entire amount of leave so

encashed along with interest at the rate of two per cent above the rate of interest

allowed by the Govt. as applicable to PF balances and shall also be entitled for credit

back of leave so debited for leave encashment.

[GOI DOPT Notfn. F.No.14038/1/2010-Estt.(L) dt. 26-8-2011; Swamysnews, Oct. 2011,

10-11]

AMENDMENTS TO CCS (LEAVE) RULES, 1972



For Rule 43-C of the CCS (Leave) Rules, 1972, the following rule shall be

substituted, namely:

“43-C (1) Subject to the provisions of this rule, a woman Govt. servant may be

granted Child Care Leave (CCL) by an authority competent to grant leave for a

maximum period of 730 days during her entire service for taking care of her two eldest

14

surviving children, whether for rearing or for looking after any of their needs, such as

education, sickness and the like.

For the purpose of sub-rule (1), “child” means –

(a) a child below the age of eighteen years; or

(b) a child below the age of twenty-two years with a minimum disability of

forty per cent as specified in the GOI MOSJ&E Notification No.16-18/97-N

dated 1-6-2001.

Grant of CCL to a woman Govt. servant under sub-rule (1) shall be subject to the

following conditions, namely:

(i) it shall not be granted for more than three spells in a calendar year;

(ii) it shall not be granted for a period less than fifteen days at a time; and

(iii) it shall not ordinarily be granted during the probation period except in case

of certain extreme situations where the leave sanctioning authority is

satisfied about the need of child care leave to the probationer, provided

that the period for which such leave is sanctioned is minimal.

During the period of CCL, the woman Govt. servant shall be paid leave salary

equal to the pay drawn immediate before proceeding on leave.

Child Care Leave may be combined with leave of any other kind.

Notwithstanding the requirement of production of medical certificate contained in

sub-rule (1) of Rule 30 or sub-rule (1) of Rule 31, leave of the kind due and admissible

(including Commuted Leave not exceeding sixty days) and Leave Not Due up to a

maximum of one year, if applied for, be granted in continuation with CCL granted under

sub-rule (1).

Child Care Leave shall not be debited against the leave account.

[GOI DOPT Notfn. F.No.13018/4/2011-Estt.(L) dt. 27-8-2011; Swamysnews, Oct. 2011, 11-13]

STUDY LEAVE FOR FELLOWSHIPS OFFERED BY REPUTED INSTITUTES

On the basis of the inputs from various Ministries/Departments regarding

fellowships offered by reputed Institutions and in consultation with Department of

Expenditure, it has been decided to include the Fellowships offered by (i) K.K. Birla

Foundation, (ii) Indian Institutes of Management, (iii) Management Development

Institute, Gurgaon; and (iv) Lok Nayak Jayaprakash Narayan National Institute of

15

Criminology and Forensic Science on the same terms as that of the Fellowship offered by

Jawaharlal Nehru Memorial Fellowships at present, effective from 1-9-2011. The

following terms will be offered to CG employees who are awarded the said Fellowship

in relaxation of Rules 51, 57 and 59 of CCS (Leave) Rules, 1972:

i) They will be granted Study Leave for the entire period of the Fellowship;

ii) They will be entitled to the benefits admissible to them in accordance with the

Fellowship and in addition, entitled to draw Leave Salary only (without

allowance) equal to the pay that they drew while on duty with the Govt.

immediately before proceeding on such leave. However, they will be entitled to

DA at the CG rates on the leave salary admissible to them;

iii) Where considered necessary, the official may be allowed during the period of the

Fellowship, the continued use of the facility of the residential telephone officially

allotted to him, subject to payment by him of the bills for the rental and call

charges of the telephone.

[GOI DOPT O.M.No.13023/2/2008-Estt.(L) dt. 1-9-2011; Swamysnews, Oct. 2011, 13]

EMPANELMENT OF EXCLUSIVE CANCER HOSPITALS/UNITS UNDER CGHS

It has been decided to clarify that the rates applicable for Cancer treatment are as

per the details given below. The duration of treatment for different Categories of

Surgery will be as follows:

Category-I: … 1-2 days;

Category-II … 3-5 days; and

Operations involving

abdominal/thoracic cavity … 7-0 days

The surgical procedures are enlisted under Categories I, II, III, IV & V (not printed

here).

The entitlement of accommodation and the rates applicable for room rent are

given below:

S.No. Basic pay (without the inclusion of Category pay) Ward Charge per day

1. Up to Rs.13,950/- General Rs.1000/-

2. Between Rs.13,951/- and Rs.19,530 Semi-private Rs.2000/-

3. Rs.19,540/- and above Private Rs.3000/-

For other details, the original circular may be referred.

16

[GOI MOH O.M. No.REC-1/2008/JD(Gr.)/CGHS(P) dt. 12-9-2011; Swamysnews, Oct.

2011, 21-35]

GRANT OF FAMILY PENSION IN CASE OF MISSING EMPLOYEE/PENSIONER

While providing that the family pension to the family of the missing employee/

pensioner may be sanctioned after a period of six months from the date of registration of

an FIR with the Police vide DOP&PW O.M. dated 2-7-2010, it was also made clear that

the earlier instructions did not make any distinction between the Govt. servant and the

pensioner and cover both of them for the purpose of grant of family pension. However,

doubts have been raised to the effect as to whether family pension will accrue from the

date of lodging the FIR in the case of missing pensioners as well.

It is clarified that as the previous instructions did not make any distinction

between the Govt. servant and the pensioner, the family pension to the family of a

missing pensioner would accrue w.e.f. the date of lodging the FIR or from the date

immediately succeeding the day till pension had been last paid to the pensioner

whichever is later. Accordingly arrears in past cases would also be admissible.

[GOI DOP&PW O.M. F.No.1/17/2011-P&PW(E) dt. 14-9-2011; Swamysnews, Oct. 2011,

38-39]

REVISION OF SPECIAL ALLOWANCE AND CASH HANDLING ALLOWANCE

Vide DOPT O.M. No.4/6/2008-Estt(Pay II) dated 1-10-2008, it was notified that

the rates of Special allowances and Cash Handling Allowance will be automatically

increased by 25% every time the DA payable on revised pay scales goes up by 50%.

Accordingly, all Ministries/Departments are advised to take necessary action.

[GOI DOPT O.M. No.4/6/2008-Estt.(Pay II) dt. 13-9-2011; Swamysnews, Oct. 2011, 36]

COMMON CENTRAL LIST OF OBC IN R/O 26 STATES AND UNION TERRIROTIES

The National Commission for Backward Classes was set up as per the provisions of the National Commission for Backward Classes Act, 1993 (27 of 1993) to entertain,

examine and recommend upon requests for inclusion and complaints of over-inclusion

and under-inclusion in the Central List of OBCs. Accordingly, the common Central List of

OBCs in respect of 26 States and Union Territories were notified by the Ministry of

Welfare now (not printed here).

[GOI MOSJ&E Resln. F.No.12015/15/2008-BCC dt. 16-6-2011; Swamysnews, Oct. 2011,

39-56]

17

RELAXATION FOR TRAVEL BY AIR ON LTC TO VISIT J&K

The MOF, DOE, GOI have clarified that the term “Entitled Class” mentioned in

Para 1 (ii) of the above quoted O.M. refers to “Economy Class” only. All LTC claims for

travel by air may accordingly be restricted to LTC-80 Economy class air fare of Air India

w.e.f. 25-8-2011.

Past cases already settled will not be re-opened.

[GOI DOPT O.M.No.31011/2/2003-Estt.(A) dt. 25-8-2011; Swamysnews, Oct. 2011, 56]

QUALIFICATION PAY CANNOT BE ADDED TO PAY IN THE PB AND GP

TO COMPUTE 3% INCREMENT ON PROMOTION

In terms Rule 3 (8) of CCS (Revised Pay) Rules, 2008, Basic pay to the Revised

Pay Structure means the pay drawn in the prescribed Pay Band plus the Grade Pay but

does not include any other type of pay like Special Pay, etc.

FR 9 (21) (a) (i) defines the pay as the pay drawn by a Govt. servant other than

Special Pay or pay granted in view of his personal qualifications. So, Qualification Pay

cannot be added to the pay in the PB and GP to compute 3% increment on promotion.

It can be added finally with the amount which is arrived at after adding 3% on the pay

in the PB and GP.

[Swamysnews, Oct. 2011, 102-103]

.o.

18

A REVIEW ON STATUS AND FUNCTIONAL ASPECTS OF DEPARTMENTAL CANTEENS IN CSIR LABS./INSTTS.

Ch. Srinivasa Rao Founder-Editor, “HARMONY” &

Formerly COA, CSIR-NGRI Hyderabad

Background

The Office of the Director of Canteens in the Department of Personnel & Training

is the Nodal Office in respect of Non-Statutory Departmental (NSD) Canteens and Tiffin

Rooms located in various Ministries/Departments/Attached & Subordinate Offices of the

Govt. of India.

Sometime during the year 1983, a section of the employees of Canteen/Tiffin

Room filed Writ Petitions before the Hon’ble Supreme Court of India seeking parity with

the Central Govt. employees. In compliance with the Interim Order of the Hon’ble

Supreme Court dated 26-9-1983, the employees of the NSD Canteens/Co-Op. Canteens

located in the Ministries/ Departments, Subordinate and Attached Offices under Govt. of

India are being paid at the same rate and on par with the Govt. employees of equal

status.

In pursuance of the Supreme Court Judgement, and in pursuance of the approval

accorded by the CSIR Governing Body at its meeting held on 6-5-1992, the employees of

NSD Canteens/Tiffin Rooms were declared as Council employees w.e.f. 1-10-1991. They

were extended with all the benefits as are available to other Council employees of

comparable status.

The Director (Canteens) has also brought out a publication entitled

“Administrative Instructions on Departmental Canteens in Govt./Council Offices and

Industrial Establishments” which is called "Green Book” which contains administrative

instructions for the proper running of the Canteens and the administration of the

Canteen personnel.

With a view to achieve efficient functioning and rationalization of manpower in

the NSD Canteens located in various Establishments of the Govt./Council, the Staff

Inspection Unit (SIU) of the Department of Expenditure, Ministry of Finance had

undertaken a study to review the staffing norms, etc. After conducting a detailed study

for review of norms, the SIU submitted its recommendations with regard to the revised

norms in Canteens. As these recommendations had far-reaching implications, further in-

depth study was undertaken.

19

Accordingly, certain aspects of the recommendation of SIU such as categorisation

of Canteens, staffing pattern, upgradation of pay scales of certain posts, out-sourcing the

activity of setting up of Canteens in Govt./Council Offices, maintaining proper liaisoning

with the Director (Canteen) and the Departmental Canteens were reviewed and

implemented.

As per instructions contained in DOPT O.M. dated 9-4-1992, no financial support

is being provided in the form of Capital Grants/Replacement Grants, Grants for repairing

of main equipment, loan or advance by the CSIR in respect of the registered

Canteens/Tiffin Rooms where 100% payment of Pay & Allowances of their employees is

borne by CSIR.

Un-Registered Canteens

The employees working in NSD Canteens/Tiffin Rooms which were registered

with the Director (Canteen) were allowed to be brought over to regular establishment in

CSIR Labs./Instts. w.e.f. 1-10-1991. This was later extended to unregistered

Canteens/Tiffin Rooms also w.e.f. 4-11-1992.

Those Canteens which were opened before 1-10-1991 but could not be registered

by the cut-off date due to various reasons were allowed to continue to function as

before and the employees working in such Canteens have also been declared as Council

employees w.e.f. 1-10-1991, subject to the condition that (i) such Canteen should

have set up before 1-10-1991; and (ii) the employees were recruited in a proper manner

on regular basis.

Definition of a NSD Canteen

In accordance with the Green Book issued by the DOPT, the Departmental

Canteen has been defined as follows:

“Departmental Canteen is a Canteen set up at Govt./Council cost, inside a Govt. Department/Office/Establishment to meet the refreshment needs of the employees, as a welfare measure to prepare coffee, snacks, lunch, etc. as per the local requirements of the beneficiaries at reasonable rates at "No-Profit No-Loss" basis by employing the authorised number of Canteen workers on salary subsidised by the Govt./Council whose affairs are controlled by a Managing Committee constituted by the Department/Office concerned and such a Canteen/Tiffin Room is duly registered with the Director of Canteens.”

Categorization of Canteens

The NSD Canteens are categorized into different types on the basis of the staff

strength of a particular organization as given hereunder. The type of Canteen/Tiffin

Room determines the corresponding Canteen/Tiffin Room staff strength:

20

S.No. Nature of facility Type Staff strength

1. Tiffin Room “B” 0025-0049

2. Tiffin Room “A” 0050-0099

3. Canteen “D” 0100-0500

4. Canteen “C” 0501-1000

5. Canteen “B” 1001-1500

6. Canteen “A” 1501-2000

7. Canteen “2-A” 2001-2500

8. Canteen “3-A” 2501-3000

9. Canteen “4-A” 3001-3500

10. Canteen “5-A” 3501-4000

11. Canteen “6-A 4001-4500

12. Canteen “7-A” 4501-5000

13. Canteen “8-A” 5001-5500

14. Canteen “9-A” 5501-6000

15. Canteen “10-A” 6001-6500

Conforming to Green Book

In order to conform with the stipulations provided in the “Green Book”, the

following conditions have to be fulfilled as on 1-10-1991:

i) Whether grant of subsidy towards salary bills of the employees was met by the

Lab./Instt.;

ii) Whether the duly constituted Management Committee controls the affairs of the

Canteen/Tiffin Room;

iii) Whether there are authorised number of Canteen workers, as per status/type of

Canteen/Tiffin Room in the prescribed pay scale, working on salary subsidised by

the Lab./Instt. while indicating the type of the Canteen, as on 1-10-1991;

iv) Whether the Canteen/Tiffin Room is running at "No-Profit-No-Loss" basis.

v) Whether the Canteen/Tiffin Room is established inside the Office premises; and

vi) Whether the Director (Canteens), DOPT was approached for registration of the

Canteen/Tiffin Room.

Sale proceeds of such Canteens/Tiffin Rooms should continue to be deposited in a

Nationalised Bank as hitherto, and accounts are operated as per instructions contained in

21

the Green Book and should not be mixed with CSIR accounts. Detailed instructions, for

the proper maintenance of Accounts by the Departmental Canteens have been issued

vide O.M. dated 24-11-1999.

No casual workers should be engaged in Canteens/Tiffin Rooms even by utilizing

the sale proceeds. If emergent nature of work demands deployment of casual workers,

the concerned Department/Office may provide the labour after proper sanction of

the competent authority as per rules and the expenditure on such engagement should

be incurred out of contingencies.

Procurement of Health Licence

Appropriate action to comply with the local Municipal Laws such as procuring

Health Licence for running the Canteens, etc. should be initiated by the concerned

Labs./Instts. wherever such laws are applicable to the Canteen. All the Labs./Instts. are

required to take adequate precautions for running the Canteen in hygienic and sanitary

condition and should also ensure the personal hygiene of its staff, if necessary by

referring them for medical check up at regular intervals.

Revised Pay & Allowances

It is clarified that granting the revised pay scales to the existing incumbents need

not be withheld till the Modification of the Recruitment Rules. The Canteen staff

belongs to “General Service; Non-Gazetted; and Non-Ministerial staff. The

categorization of Canteen staff and corresponding pay scales is detailed hereunder:

S.No. Post Classification

Pay Band + Grade Pay with

Pre-revised scale provided in

parenthesis

1. Safaiwala Gr. C PB-1: 5200-20200 + GP 1800

(Rs.2550-3200

2. Canteen Attendant

[Re-designated posts of Bearer/

Tea/Coffee-Maker/Wash Boy]

Gr. C PB-1: 5200-20200 + GP 1800

(Rs.2550-3200

3. Assistant Halwai-cum-Cook Gr. C PB-1: 5200-20200 + GP 1900

(3050-4590)

4. Clerk/Salesman Gr. C PB-1: 5200-20200 + GP 1900

(3050-4590)

5. Halwai-cum-Cook Gr. C PB-1: 5200-20200 + GP 2000

(3200-4900)

6. Asst. Manager-cum-Store Keeper Gr. C PB-1: 5200-20200 + GP 2400

(4000-6000)

7. Manager-cum-Accountant Gr. B PB-2: 9300-34800 + GP 4200

(5000-8000)

22

8. Manager Gr. II Gr. B PB-2: 9300-34800 + GP 4200

(5000-8000)

9. Dy. General Manager Gr. B PB-2: 9300-34800 + GP 4200

(5000-8000)

10. General Manager Gr. B PB-2: 9300-34800 + GP 4200

(5500-9000)

Special Pay

The Special pay admissible to certain categories of Canteen employees is replaced

by a fixed monthly amount called Special Allowance at the following rates per month

under Above Type 2-A and Type 4-A only w.e.f. 1-1-1996:

Category of Departmental Canteen S.No. Category of staff

Above Type 2-A Type 4-A

1. Cashier/Store-Keeper Rs.125 Rs.250

2. Account/Dy. General Manager Rs.150 Rs.300

3. General Manager Rs.175 Rs.350

Application of CCS Rules

Consequent upon declaration of employees serving in NSD Canteens/Tiffin Rooms

as Govt./Council employees w.e.f. 1-10-1991 and the consequential change in their status

from "holders of Civil Posts" to "full-fledged Govt./Council Employees", these employees

have automatically come under the purview of various Central Civil Services (CCS) Rules applicable to other Govt./Council employees of comparable status. All orders issued by

the Govt./Council in respect of their employees from time to time will automatically be

applicable to the staff engaged in NSD Canteens/Tiffin Rooms.

Annual Performance & Appraisal Reports

As per the Revised Annual Performance & Appraisal Reports, numerical grading

has to be awarded by the Reporting and Reviewing authorities for the quality of work

output, personal attributes and work competence of the employee being reported upon

on a scale of “1-10” where “1” represents the lowest grade while “10” being the highest

grade. The guidelines on the subject have to be borne in mind while exercising the APAR

grading. Format for the purpose of numerical grading in the area of work output,

assessment of personal attributes and assessment of functional competency was provided

in the APAR. The overall grading on a score of “1-10” will have 40% weightage on

assessment of work output, and 30% each for assessment of personal attributes and

functional competency. The overall grading will be based on addition of the mean value

of each grade of indicators in the proportion to the weightage assigned.

23

The prescribed schedule for completion of the above exercise has to be strictly

adhered.

Recognition of Association/Union

Separate Associations for Canteen employees are found to be neither practicable

nor feasible keeping in view the very small strength of these employees in a particular

unit of Office/Department. It has been decided that there may not be separate

Associations exclusively of Canteen employees. They may be represented through

Associations formed by other comparable categories of employees in the respective

Labs./Instts.

Further, the Canteen employees should get appropriate forum for settlement of

their grievances at the Lab./Instt. level either through Joint Consultative Mechanism or

through the process of consultations with the recognized Associations/Unions.

Counting of Service rendered prior to 26-9-1983

In the case of Canteen employees who had retired between 1-10-1991 and 25-9-

1993, the service rendered prior to 26-9-1983 will be taken into account as qualifying

service to the extent of actual shortfall of the minimum service required for grant of

superannuation pension in terms of Rule 49 (2) (b) read with Rule 49 (3) of the CCS

(Pension) Rules, 1972. This is subject to refund of employer's share of contribution to

the EPF for the period of service taken into account for pensionary benefits,

including the interest received by them along with simple interest @ 6% p.a. from the

date of receipt/withdrawal to the date of refund. Accordingly they should be allowed

to exercise an irrevocable option as per the prescribed pro forma within 6 months. If no option is exercised, it would be deemed that the employee is not interested in the

Pension Scheme.

Retirement age

In pursuance of the decision taken by the GB, CSIR at its meeting held on 4-11-

1992, the Canteen employees shall continue to superannuate on attaining the age of 60

years as per provision of the Green Book, irrespective of their belonging to Gr. C/D

(Non-Technical) category. However, earlier a decision was taken that a person recruited

in a registered Departmental Canteen/Tiffin Room on or after 1-10-1991 up to 17-2-1992,

if any, shall retire on attaining the age of 58 years only in the case of Gr. C (Non-

Technical) employees at par with an employee borne on the regular establishment of a

Lab./lnstt.

Entitlement of Gratuity

24

Canteen employees who retired or died before 1-10-1991, gratuity shall be

regulated by Rule 15 of the Departmental Canteen Employees (Recruitment and Terms &

Conditions of Service) Rules, 1980.

In case of temporary/quasi-permanent employees who retired/died on or after

1-10-1991, their gratuity shall be regulated by CCS (Temporary Services) Rules, 1965 and

CCS (Pension) Rules, 1972, as the case may be. For the purpose of reckoning gratuity,

they shall be entitled to get the service counted from the date of their actual

appointment in the Canteen on regular basis. Pension will be settled as per orders of

DOPT O.M. dated 16-11-1992 and 16-12-1993.

Credit of Leave

Under the Departmental Canteen Employees (Terms & Conditions of Recruitment

and Service) Rules, 1980 and as per the guidelines issued in Rule 5 (B) and para (B) of its

Appendix-l of CCS (Leave) Rules, 1972, permission has been accorded to carry forward

the leave to be credited in the account of Canteen employees up to the limit prescribed

under Leave Rules with effect from the actual date of entering into Council Service, i.e.,

1-10-1991.

The leave at credit of employees of NSD Canteens as on the date of their going

over to regular establishment i.e., 1-10-1991 has to be allowed to be carried forward

subject to the limits laid down under Rule 26 of Leave Rules.

However in the case of those Canteen employees who have been granted status

of Council employees w.e.f. 4-11-1992, it would be applicable from 4-11-1992 only.

Adjustment of EPF/CPF accumulation

Consequent upon declaration of Canteen employees as Govt./Council employees

w.e.f. 1-10-1991, the concerned departments were required to withdraw the Employees’

and Employer’s share of contributions made to the Provident Fund Commissioners after

Sept. 1983 and deposit the employees’ share of contribution together with interest

thereon in the newly opened GPF accounts of the employees and the employer’s share

of contribution to be resumed in the Council account.

Revised Model Recruitment Rules

Revised Model Recruitment Rules for NSD Canteens have been notified for

various categories of Gr. B and C posts. Recruitment Rules for recruitment of Canteen

staff has to be undertaken particularly in view of the recommendations of the 6th Pay

Commission by the concerned Administrative Authority.

The posts of Wash Boy, Bearer and Tea/Coffee-Maker have been re-designated as

Canteen Attendant. The Pay Band, Grade Pay and Special Allowance, applicable to

certain categories of posts have also been provided in the Model Rules.

25

Filling up of vacancies

On the recommendations of a duly constituted Committee under the

Chairmanship of Dr. P.V. Sane, Director, NBRI, the GB, CSIR at its meeting held on 28-4-

1994 approved that no new posts should be created and no vacancy be filled up in the

Departmental Canteens; work should be contracted out in the event of creation of new

Canteen facilities; vacancies arising due to resignation, death, retirement, dismissal and

removal, etc. should not be filled up. Wherever it becomes absolutely necessary,

vacancies be filled up by redeployment of existing Canteen staff in other CSIR

Labs./Instts. However, if such adjustment is not possible, Labs./Instt. should give the

work on contract while ensuring that existing Canteen staff is not rendered redundant.

Nomination of Hony. Secretary

Officers from outside the Administrative Wing should be given a chance to act as

Hony. Secretary of NSD Canteens by nomination who is considered to be suitable and

who fulfils the basic criteria and eligibility. This issue should be reviewed after a period

of two years.

Representation of women

As a measure of staff welfare, Departmental Canteens/Tiffin Rooms have been set

up in CSIR Labs./Instts. for providing hygienically prepared beverages, snacks and meals

to employees during working hours at reasonable rates. The Departmental Canteen

Committee with a view to provide representation from among women may consider co-

opting a suitable lady employee.

Revised Group Insurance Scheme

Consequent upon according the status of Council employees to the employees of

NSD Canteens of CSIR Labs./Instts. registered with the Director (Canteens), the benefit of

revised Group Insurance Scheme has been extended to such employees w.e.f. 1-5-1994.

Such of those Departmental Canteens which were not registered were required to

contribute towards only risk coverage premium till December 1994, i.e., savings fund

element of the total premium will not be payable by such employees till 31-12-1994, on exercising an option by 20-4-1994.

All other operational terms and conditions will be as per the existing scheme

notified vide CSIR circular letters No.3(17)/Misc.184-E.II dated 18-12-1986 and 14-12-1989

respectively.

Career advancement of Gr. C & D Staff

26

The Career Advancement Scheme is applicable to the Canteen employees w.e.f.

1-10-1991, if they fulfill that:

i) at the time of Direct Recruitment, the affected employee's pay should have been

fixed at the minimum of the then existing pay scale; and

ii) the employee should be stagnating at the maximum of the scale of the same post

to which he was initially recruited and not another post in the scale of pay.

However, the above Scheme had become redundant on introduction of

“Modified Assured Career Progression Scheme”.

Modified Assured Career Progression Scheme

The service rendered by a Canteen employee will be reckonable w.e.f. 26-9-1983

or the actual appointment in regular pay scales whichever is later. In view of this, the

financial up-gradation of any of the Canteen employees, if already done, by reckoning

the residency service for the purpose of any other manner or from an earlier date has to

be reviewed by counting their service from 26-9-1983 or the actual date of appointment

in regular pay scale whichever is later. The hierarchy of posts and pay scales attached

thereto for the purpose of MACPS in the NSD Canteens are given hereunder:

S.No

.

Designation and pay

scale

1st MACP scale

2nd MACP scale

1. Safaiwala

Rs.2550-3200

Rs.2610-3540 Rs.2750-4400

(for non-matriculates)

Rs.3050-4590

(for matriculates)

2. Wash Boy

Rs.2550-3200

Rs.2610-3540 Rs.2750-4400


Rs.3050-4590

(for matriculates)

3. Bearer

Rs.2610-3540

Rs.2750-4400

(for non-

matriculates)

Rs.3050-4590

(for matriculates)

Rs.3200-4900


Rs.4000-6000

(for matriculates)

4. Tea/Coffee Maker

Rs.2610-3540

Rs.3050-4590 Rs.3200-4900


Rs.4000-6000

(for matriculates)

5. Asst. Halwai-cum-Cook Rs.3050-4590

Rs.4000-6000 Rs.5000-8000

27

6. Clerk – Rs.3050-4590 Rs.4000-6000 Rs.5000-8000

7. Halwai-cum-Cook

Rs.3200-4900

Rs.4000-6000 Rs.5000-8000

8. Assistant Manager-cum-

Store Keeper

Rs.4000-6000

Rs.5000-8000 Rs.5500-9000

9. Manager-cum-

Accountant Rs.5000-8000

Rs.5500-9000 Since the post has to be filled

by way of promotion only, there is no element of Direct

Recruitment for the post.

Hence 2nd MACP scale has not

been specified.

10. Manager Gr. II

Rs.5000-8000

Rs.5500-9000 -do-

11. Dy. General Manager

Rs.5000-8000

Rs.5500-9000 -do-

12. General Manager

Rs.5500-9000

Since the post will be occupied by any individual only

after availing two promotions, there is no need to

specify any MACP scale for this post

While considering under MACPS, service rendered as well as the promotion(s)

earned by the Canteen employees prior to 26-9-1983 has to be ignored.

In situ promotions allowed after 26-9-1983 may be set-off against MACPS, if such in situ promotion is in the defined hierarchy. Otherwise such promotions may be ignored and entitlement under MACPS may be decided with reference to grade held as

on 26-9-1983.

Clarifications on MACPS

In respect of Canteen employees who were declared as Govt./Council employees w.e.f. 1-10-1991, the benefits of MACPS shall be extended to the Canteen employees by

reckoning from the date of their initial appointment as direct recruit on regular basis as

the crucial date of granting the 1st/2nd up-gradation. Up-gradation shall be allowed only

in those cases where promotions have not been made even after putting in 12/24 years

of regular service counted in the manner indicated above.

1. While the Screening Committees for financial up-gradation up to the scale of

Rs.5500-9000 can be constituted at Lab. level, the cases of the employees in the

scale of Rs.5500-9000 for financial up-gradation to the scale of Rs.6500-10500

will be considered only by CSIR HQs.

2. The Scheme shall be operational w.e.f. 9-8-1999. As regards fixation of pay on

up-gradation under the Scheme, pay of an employee shall be fixed under the

28

provisions of FR 22(I)(a)(1) subject to a minimum financial benefit of Rs.100/-,

which subsequently got revised to be 3% of the basic pay on the

recommendations of the 6th CPC. The financial benefit allowed under the Scheme

shall be final and no further pay fixation shall be made at the time of regular

promotion on functional basis.

3. Ad hoc service cannot be counted for the financial up-gradation.

4. The service rendered by an employee who is promoted to a post in the Lab./Instt.

seeks transfer to another Lab./Instt. on personal grounds against a lower post in

Canteen cadre shall be eligible for counting of the service rendered in the lower as

well as higher grade under MACP.

5. The scales at S-4 (Rs.2750-4400) and S-8 (Rs.4500-7000) are not operational for

Cadre based non-technical posts.

6. The financial benefits shall be granted with effect from the date of completion of

the eligibility period prescribed or w.e.f. 9-8-1999 whichever is later.

7. In cases where the Selection Grade was given to some employees under the then

Selection Grade Scheme on completion of 11 years of service and where the

benefit of FR 22 (C) has been allowed while fixing the pay on placement in the

special grade, shall be treated as promotion for the purpose of MACPS.

9. An employee who has been given the benefit under the scheme shall continue to

be shown in the seniority list of lower post and his name shall be considered for

promotion in the higher grade on occurrence of vacancies.

10. On up-gradation, the term "MACP" has to be written after the original designation

e.g., Halwai-cum-Cook (MACP).

a) In the pre-revised scale, the scale of Sweeper, Wash Boy, Bearer and Tea/

Coffee Maker was placed in the same pre-revised scale of pay of Rs.750-940 but

in the revised scale, Sweeper and Wash Boy are placed in the pre-revised scale of

Rs.2550-3200 and Bearer, Tea/Coffee Maker are placed in the higher scale of pay

of Rs.2610-3540. Nevertheless, the Bearer and Tea/Coffee Maker should not be deemed to have availed of a financial up-gradation for the purpose of

adjustment against benefits prescribed under MACP Scheme.

b) Even if the Recruitment Rules are required to be framed by the concerned

Department in accordance with the sanctioned posts in that Canteen/Tiffin

Room, if the incumbent of the higher post in a Canteen/Tiffin Room has not

already availed of two promotions, he may be allowed benefits under MACP

Scheme in the overall hierarchy of Canteen/Tiffin Room in terms of

29

clarification to point of doubt No. 32 in O.M. No.35034/I/97-Estt.(D) (Vol.

IV) dt. 10-2-2000

c) The above clarification is equally applicable to persons who are holding the

highest post of Canteen existing in that Department Canteen, the scale as has been

given in Annexure-II to O.M. No. 35034/1/97-Estt. (D) dt. 9-8-1999 at the time

of extending the MACP benefit to the Canteen employees.

Quality control

The Directorate-General of Health Services, New Delhi in a communication

addressed to the Director of Canteens requested to ensure that no Departmental Canteen

uses mustard oil in any of its food preparation. All other edible oils/Vanaspati used in

the preparation of food articles in the Canteens should be got pre-tested by the

appropriate authority.

It should also be ensured that the price structure of eatables should be on “No-

Profit-No-Loss” basis, the reasonability of rates of eatable items sold in the Canteens and

their quality control have to be ensured.

CSIR (Residence Allotment) Rules, 1997

The matter relating to service rendered prior to 1-10-1991 for eligibility of

Govt./Council accommodation was revised to be 26-9-1983 in respect of employees of

NSD/Co-Op. Canteens/Tiffin Rooms since the benefit of services rendered by such

employees is reckoned w.e.f. 26-9-1983 for the purpose of commutation of qualifying

service for pension, etc.

For the purpose of allotment of accommodation from General Pool, the date of

priority of the employees of the NSD Canteens/Co-Op. Canteens/Tiffin Rooms shall be

reckoned from the date of their appointment in service instead of 26-9-1983 as notified

earlier.

The following rule has been incorporated to CSIR (Residence Allotment) Rules,

1997 under 2.0 (j) (i) A, below Rule 2.0 (j) (i) but above the proviso to this rule:

“Rule 2.0(j)(i)A: The priority date in case of Canteen employees for determining their entitlement for Council accommodation shall be counted from 26-9-1983 or the date of joining Canteen service whichever is later.”

Departmental Competitive Examinations

The NSD Canteen/Tiffin Room staff will continue to be eligible to apply and seek

appointment to posts which are to be filled up on Direct Recruitment basis and will also

be eligible for the provision relating to age concession. However, Gr. C (now that the

30

Group D does not exist) Canteen employees cannot be permitted to take the

Departmental Competitive Examinations for promotion to the posts of LDC as such

schemes have been evolved to primarily provide accelerated promotions for qualified

candidates within their own cadre/stream.

Pensionary benefits

Grant of pensionary benefits to the employees of NSD Canteens for entire past

service is sub judice. Pending disposal of the case by the Delhi High Court, it has been decided to implement the directions of the CAT as under:

"The entire past service rendered on regular basis by the NSD Canteen employees

will be reckoned as "Qualifying Service" for the purpose of calculation of pension in

accordance with the relevant provisions contained in CCS (Pension) Rules, 1972 and

related Orders."

In the event of a decision in favour of the Govt./Council the enhanced

amount of pension/any other benefit arising from the implementation of this order will

have to be refunded along with the interest at the rate applicable to the GPF

accumulation as prescribed in the DPPW O.M. No.7/1/93-Dir.(C)-P&PW(F) dt. 31-10-

1995. An Undertaking to this effect shall be obtained from each individual Canteen

employee/retired employee by the concerned Offices before implementation of this

order.

Uniforms & Liveries

In the light of the judgment pronounced by the Hon’ble CAT (OA

No.1943/2002), in addition to the existing pattern of summer/winter uniforms

prescribed in O.M. date 21-1-2002, the employees of NSD Canteens will be entitled to a

woolen pant (white/grey) for male and Woolen Salwar or appropriate Woolens for

female employees once in two years.

Cloth for the uniforms as prescribed will be purchased from the outlets of

National Textile Corporation and also from other approved authorized agencies like

Khadi Gramodyog/Kendriya Bhandar/Co-Op. Stores approved by the Central/State Govt.

The Canvas Shoes/Chappals/Gum Boots need to be purchased from M/s Bata

India Ltd. or manufactures of similar standard material, subject to the prescribed cost

ceilings.

Procurement of Uniforms (Summer/Winter) for employees of NSD Canteens/Tiffin

Rooms located in Council Offices may be undertaken by following the Purchase

Procedures in the light of Rule 137, 144, 145, 146, 148, 160 and 161 GFR-2005.

In the case of Canteen employees retiring on superannuation pension:

31

i) No uniforms be issued to those employees who are due to retire within three

months from the date they become eligible for issue of uniforms.

ii) One set of uniforms be issued to such of those employees who are due to retire

within one year (not less than three months) from the date they become eligible

for the issue of uniforms.

iii) Complete set of uniforms may be issued to such of those employees who are due

to retire after one year from the date they become eligible for the issue of

uniforms.

Stitching charges and Washing Allowance: Reimbursement of stitching charges at

the prescribed rate should be done only after the stitched uniforms are produced which

are duly stamped with an indelible ink at an appropriate place on the wrong side of the

stitched dress for identification. A proper record and procedure should be followed as is

done in the case of other common category of employees like Peons, Sweepers, in the

Labs./Instts.

For comparison and information, the revised rates of stitching charges for other

staff are reproduced hereunder:

In partial modification of DOPT O.M. No.14/3/2006-JCA dated 28-9-2006, the

Stitching Charges of Uniforms, supplied to Common Categories of employees (Multi-

Tasking Staff - erstwhile Gr. D posts of Peon, Daftry, Jamadar, Junior Gestetner Operator, Farash, Chowkidar, Safaiwala, Mali, etc. and Staff Car Drivers, Despatch Riders etc.) in the Central Secretariat and its Attached and Subordinate Offices have been

enhanced w.e.f. 1-4-2011 as follows:

S.No. Season and description of

uniform

Reimbursable

charges

1. WINTER

Buttoned-up-coat and pant

Rs.750/-

2. Over-Coat for Staff Car Drivers Rs.600/-

3. Ladies half-coat Rs.600/-

4. SUMMER

Pant (Terricot)

Rs.135/-

5. Bush shirt (Polyvastra) Rs. 60/-

6. Blouse Rs. 45/-

32

7. Petticoat Rs. 30/-

8. Salwar Kameez Rs. 90/-

9. PROTECTIVE CLOTHING FOR

MALIS/BHISTIES

Pyjama

Rs. 24/-

10. Short (half-pant) Rs. 60/-

11. Shirt (Cotton) Rs. 45/-

They would also be eligible to draw Washing Allowance at prescribed rates from

time to time.

It should be ensured that the Canteen employees being provided with the uniforms wear the same regularly.

Over Time/Extra Duty Allowance

The NSD Canteen employees who are observing the normal working hours

coinciding with the Office would be eligible to draw Over Time/Extra Duty Allowance

as applicable on par with the Office staff of comparable level. However, in order to

effect utmost economy, the Canteens are required to fix the normal duty hours.

Scholarships

The Scheme for grant of Scholarship for the children of NSD Canteens has been

introduced to encourage higher studies by those children whose past performance had

been meritorious. Certain concessions are available for SC/ST/Handicapped/Girls, subject

to fulfilment of certain conditions. Duly filled in applications in prescribed form have to

be forwarded through proper channel. The Category-wise details of the Scholarships of

the revised Scheme are given hereunder:

S.No. Name of Scholarship/

Class of Study

Number of

Scholarships

Amount of each

Scholarship p.a.

1. Class IX, X or Matriculation Eight (Four per class) Rs. 750/-

2. Class XI, XII or Intermediate or

PUC - for Science stream

Four (Two per class) Rs. 750/-

3. Class XI, XII or Intermediate or

PUC

- for Non-Science stream

Four (Two per class) Rs. 750/-

4. Under Graduate studies of three

years duration

- for Science stream

Three (One per

class)

Rs.1200/- for each

stream

5. Under Graduate studies of three

years duration

Three (One per

class)

Rs.1000/- for each

stream

33

- for non-Science stream

6. Post-Graduate studies of two

years duration -- for Science

stream

Two (One per class) Rs.1200/-

7. Post-Graduate studies of two

years’ duration -- for non-Science

stream

Three (One per

class)

Rs.1200/-

8. ITI Course/Diploma Courses in Engg. /Architecture

One only Rs.1000/-

9. B.E./B.Tech. …

Bachelor of Architecture …

M.B.,B.S.,/Medical Courses …

Financial Courses …

One for each course Rs.2500/- for each

course

CSIR Foundation Day

As in the case of regular employees, Mementos will be given to NSD Canteen

employees who will be on rolls as on CSIR Foundation Day, i.e. 26th September every

year and completing 25 years of continuous and unblemished service. For this purpose,

regular service rendered by Canteen employees before October 1991 shall also count for

eligibility.

Solar heating systems

Using Solar Water heating system is mandatory for certain Industries, Nursing

Homes, Hotels, Corporate Offices, Residential Schools, large size Canteens which are

required to serve more than 100 employees in a day.

References

1. GOI MOPPG&P DOPT O.M. No.12/5/91-Dir(C) dt. 29-1-1992

2. GOI MOPPG&P DOPT O.M. No.2/5/91-Dir.(C) dt. 9-4-1992

3. CSIR Lr. No. 17(202)/92-E.II(U-3) dt. 1-7-1992

4. CSIR Lr.No.17(202)/92-E.II (U-3) dt. 20-7-1992

5. GOI MOF O.M. F.1(14)-E.II(A)/93 dt. 16-11-1992; Swamysnews, Jan. 1994, 18

6. CSIR Lr. No. 17(202)1/92-E.II dt. 14-1-1993

7. CSIR Lr. No.17(202)1192-E.II dt. 21-5-1993

34

8. GOI DOP&PW O.M. No. 12/3/92-Dir(C) dt. 16-12-1993; Swamysnews, Feb.

1994, 81-82

9. GOI DOPT O.M. No.3/3/93-Dir.(C) dt. 31-1-1994; Swamysnews, Mar. 1994, 147

10. CSIR Lr. No.17(202)/1/92-E-II, dt. 28-2-1994

11. CSIR Lr. No.17(202)1/IICT/92-E.II dt. 5-4-1994

12. CSIR Lr. No.17(202)/1/92-E.H. dt. 4-7-1994

13. GOI MPPG&P DOPT O.M. No.15/3/92-Dir(C) dt.9-2-1995; CSIR Endt.

No.17(202)/92-E.II dt. 21-2-1995

14. GOI MPPG&P DOPT O.M. No.3/4/94-Dir(C) dt. 14-3-1995; CSIR Endt.

No.17(202)1/92-E.II dt. 15-5-1995

15. GOI MPPG&P (DOPT) O.M.No. S/1/96-Dir.(C) dt. 5-6-1995; CSIR Lr. No.17

(202)/1/92-E.II dt. 6-7-1995

16. GOI DOPT O.M. No. 12-3/92-Dir.(C) dt. 10-5-1996; Swamysnews, Sept. 1996

17. GOI Dte. of Estates O.M. No.12035/6/87-Pol.II dt. 1-1-1997;CSIR Lr.

No.17(202)/1/92-E.II (Vol.I) dt. 31-1-1997

18. GOI MPPG&P DOPT O.M. No. 3/2/95-R(C) dt. 9-1-1997; CSIR Lr. No.

17(202)/92-E.II dt. 8-2-1997 & 28-4-1997

19. GOI DOPT O.M.No.3/2/95-Dir.(C) dt. 26-2-1997; Swamysnews, April, 1997, 21-

22

20. GOI, MPPG&P, DOPT O.M. No.2/1/96-Dir(C) dt. 3-3-1997; CSIR Lr. No.

17(202)1/92-E.II dt. 16-5-1997

21. GOI Dte. of Estates O.M. No.12035/6/87-Pol.II dt. 18-11-1997; CSIR Endt.

No.31/11/97-Gen. dt.18/20-3-98

22. CSIR Lr. No. 17(202)1/92-E.II dt. 25-11-1997

23. CSIR Lr. No.CSIR/FNDAY/98 dt. 8-6-1998

24. CSIR Lr. No.CSIR (Resi. Allot) 97-Estate dt. 11-8-1998

35

25. GOI MPPG&P DOPT O.M. No.15/2/98-Dir(C) dt. 7-9-1998 read with DGHS (PFA

Unit) Lr. No. P.15025/69/98-PH(Food)CPFA dt. 4-9-1998; CSIR Endt. No.

31(6)/98-Gen dt. 23-9-01998

26. GOI MPPG&P DOPT O.M. No. 3/1(IV)/97-Dir(C) dt. 24-9-1998; 24-12-1998; 21-

10-1998 and 5-2-1999; CSIR Lr. No. 17(202)1/92-E.II dt.15-6-1999 and 12/13-7-

1999

27. GOI MPPG&P DOPT O.M.No.20/1/88-Dir(c) dt. 3-12-1998; CSIR Lr.

No.17(202)/1/92-E.II dt. 8-3-2000

28. GOI MOPPG&P DOPT O.M. No. 3-10-90-Dir.(C) dt. 24-11-1999

29. GOI MPPG&P DOPT O.M. No.15/1/96-Dir.(C) dt. 9-2-2000; CSIR Endt. No.17

(202)1/92-EII dt. 13-3-2000

30. GOI MPPG&P DOPT O.M. No.15/1/96-Dir.(C) dt. 9-2-2000; CSIR Endt. No.17

(202)1/92-EII dt. 13-3-2000

31. GOI DOPT O.M. No.35034/1/97-Estt.(D) (Vol.IV) dt. 10-2-2000; CSIR Lr. No.

17(68)/97-PPS dt. 10-2-2000 and 1-3-2000

32. CSIR Lr. No.17(202)1/92-E.II dt. 4-8-2000

33. GOI MPPG&P DOPT O.M. No.12/9/2000-Dir.(C) dt. 8-11-2000; CSIR Endt.

No.17 (202)/ 91-E.II dt. 3-4-2001

34. GOI DOPT O.M.No.36035/21/2000-Estt.(Res.) dt. 15-5-2001; Swamysnews, July

2001, 53-4

35. GOI MOPPG&P DOPT O.M. No18/1/2000-Dir(C) dt. 29-6-2001

36. GOI DOPT O.M.No.3/4/99-Dir.(C) dt. 24-9-2001; Swamysnews, March 2002, 7-

8


38. GOI MOPPG&P DOPT O.M. No. 27/2/96-Dir.(C) dt. 20-2-2003 & 27-2-2005-

Dir.(C) dt. 13-7-2007



36

41. GOI DOPT O.M. No.10/1/2004-Dir.(C) dt. 11-8-2004; Swamysnews, Oct. 2004,

3-4

42. GOI MOPPG&P DOPT O.M.No. 13/10/2001-Dir.(C) dt. 22-12-2004

43. GOI DOPT O.M. No. 3/4/2005-Dir.(C) dt. 10-4-2006; CSIR Lr. No.17(202)/1/92-

E.II dt.

29-12-2006

44. GOI MOPPG&P DOPT O.M. No. No. 27-2-2005-Dir.(C) dt. 13-7-2007

45. GOI MOPPG&P DOPT O.M.No.3/2/07-Dir.(C) dt. 1-2-2008

46. GOI MOPPG&P DOPT O.M.No.11012/7/2008/Estt.A dt. 17-4-2009





51. GOI MOPPG&P DOPT O.M. F.No.1411/2010-JCA-2 dt. 18-4-2011


53. GOI MOPPG&P DOPT O.M. No.20/1/29\011-Dir.(C) dt. 2-9-2011

.o.

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