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H-GAC 2014 Disaster Debris Workshop Series
July 24, 2014
Workshop 3: FEMA Public Assistance Alternative Procedures
AGENDA:
UPDATES FROM THE FIELD
OVERVIEW OF THE SANDY
RECOVERY IMPROVEMENT ACT
POLICY CHANGES AND PROGRAM
IMPLEMENTATION
LOCATION: H-GAC CONFERENCE ROOM A 3555 TIMMONS LANE HOUSTON, TX
TIME: 8:30 A.M. TO 12:30 P.M.
REFRESHMENTS WILL BE PROVIDED.
AGENDA
• Introductions and Purpose
• In Debris News
• Changes to Federal Disaster Assistance Policies
• Break
• Changes to the FEMA Public Assistance Program
• Break
• Top Ten Take-Aways
• Questions/Adjourn
2
Part 1: Introduction and Purpose
FACILITATORS
Donald Kunish
– Most recently served on the Disaster Assistance Team in Boulder County,
Colorado for the front range floods in 2013
– Managed major debris removal projects and served as a technical advisor
on disaster assistance grants throughout the country for 15 years
– Lead the State of Florida Emergency Response Commission
4
John Buri
– Supported debris management operations in every BDR division disaster
response since 2004 throughout the country.
– Assisted municipalities throughout the state with debris management
programs during Hurricane Ike, Hurricane Alex, and the wildfires in
Bastrop, Texas.
– Serves as the debris program manager for H-GAC
PARTICIPANTS
5
• Name
• Agency
• Position/role in disaster
debris management
Remembering Hurricane Ike
CHANGES SINCE HURRICANE IKE
2008 • Everyone’s rollerball was
jammed in their Blackberry.
• Leona Lewis was at the top
of the charts with “Bleeding
Love”.
• LOST was creeping out
viewers during primetime.
• “Tebowing” became a verb.
7
8
2014 • What’s a Blackberry? • #OneDirection was
trending on twitter last night.
• Naked and Afraid is creeping out viewers during primetime.
• Tim Tebow is commentating for the SEC Network.
CHANGES SINCE HURRICANE IKE
PURPOSE • Discuss the changes to the federal
disaster assistance program.
• Discuss the impacts of the Sandy
Recovery Improvement Act.
• Discuss how to maximize the
benefits of the new program
options.
• Provide strategies to adapt to the
inevitable changes in disaster
debris program management.
9
Part 2: In Debris News
Where are we today?
Courtesy of Weather Underground
TCEQ REGULATORY GUIDANCE
• Recently released debris
guidance: • Disposing of debris
• Applicability
• Disaster declarations
• Sorting and staging
• Debris management sites
• Burning options
• Disposal of C&D
• Disposal of HHW
• Animal Carcasses
Handout 1
14
TCEQ REGULATORY GUIDANCE
• Guidance for debris
resulting from fire:
• www.tceq.texas.gov/
goto/wildfire-debris
15
TCEQ REGULATORY GUIDANCE
• Temporary Debris Management Sites Pre Approval Form • www.tceq.texas.gov/
goto/temp-debris-form
• http://www.tceq.texas.gov/assets/public/response/TCEQ-20660.pdf
16
TCEQ REGULATORY GUIDANCE
• Waste Type: Vegetative
• Example: Trees, brush
• Disposal or Burn Options:
• Preferred: Recycle
• Option: Outdoor burn using and
ACI, if possible
• Option: MSW Type I Landfill
• Option: MSW Type IV Landfill if
possible
17
TCEQ REGULATORY GUIDANCE • Waste Type: Clean Lumber
• Example: Lumber, and similar wood, materials
that have not been painted, stained or
chemically treated
• Disposal or Burn Options:
• Preferred: Recycle
• Option: Outdoor burn using and ACI, if possible
• Option: MSW Type I Landfill
• Option: MSW Type IV Landfill if possible
18
TCEQ REGULATORY GUIDANCE • Waste Type: Animal Carcasses
• Example: Non-diseased poultry, cattle, domestic animals
• Disposal or Burn Options: • Preferred: On-site burial or mounding
• Preferred: MSW Type I Landfill
• Option: Outdoor burn using an ACI, if possible
• Option: Off-site disposal using a renderer or a commercial waste incinerator
19
TCEQ REGULATORY GUIDANCE • Waste Type: Animal Carcasses
• Example: Diseased poultry, cattle
• Disposal or Burn Options: Contact the Texas
Animal Health Commission at
www.tahc.state.tx.us
20
TCEQ REGULATORY GUIDANCE
21
• Waste Type: Household or commercial waste
• Example: Putrescible waste, refuse, rubbish
• Disposal or Burn Options: MSW Type I Landfill
TCEQ REGULATORY GUIDANCE
22
• Waste Type: Construction & demolition
• Example: Painted, stained or treated wood
• Disposal or Burn Options:
• Preferred: MSW Type IV Landfill
• Option: MSW Type I Landfill
TCEQ REGULATORY GUIDANCE
23
• Waste Type: Construction &
demolition
• Example: Asbestos containing
debris shingles, siding,
insulation, tiles
• Disposal or Burn Options: MSW
Type I Landfill with Special
Waste Authorization
TCEQ REGULATORY GUIDANCE
24
• Waste Type: Construction & demolition
• Example: Non-asbestos roof shingles
• Disposal or Burn Options:
• Preferred: Fuel source for cement kilns
with appropriate air authorization
• Option: MSW Type IV Landfill
• Option: MSW Type I Landfill
TCEQ REGULATORY GUIDANCE
25
• Waste Type: Construction
and demolition
• Example: Drywall
• Disposal or Burn Options:
• Preferred: MSW Type IV
Landfill
• Option: MSW Type I
Landfill
TCEQ REGULATORY GUIDANCE
26
• Waste Type: White goods, appliances
• Example: Refrigerators, stoves, washers,
dryers, small appliances, etc.
• Disposal or Burn Options:
• Preferred: Recycle
• Option: MSW Type I Landfill
TCEQ REGULATORY GUIDANCE
27
• Waste Type: Household Hazardous Waste
• Example: Cleaning products/paints, solvents
• Disposal or Burn Options: • Preferred: HHW collection
• Option: MSW Type I Landfill
• Option: Permitted HW facility
TCEQ REGULATORY GUIDANCE
28
• Waste Type:
Household
Hazardous Waste
• Example:
Pesticides
• Disposal or Burn
Options: HHW
collection
TCEQ REGULATORY GUIDANCE
29
• Waste Type: Household Hazardous Waste
• Example: Automotive products: oil,
antifreeze, brake fluid, gasoline, etc
• Disposal or Burn Options:
• Preferred: HHW collection
• Option: Registered used oil collector
• Option: Permitted HW facility
TCEQ REGULATORY GUIDANCE
30
• Waste Type: Household
Hazardous Waste
• Example: Batteries
• Disposal or Burn Options:
• Preferred: Recycle (lead-
acid batteries are not
allowed in MSW landfills)
• Option: HHW collection
TCEQ REGULATORY GUIDANCE
31
• Waste Type: Household Hazardous Waste
• Example: Electronics: computers, TVs, etc.
• Disposal or Burn Options:
• Preferred: HHW collection
• Option: Recycle
• Option: MSW Type I Landfill
• Option: Permitted HW facility
TCEQ REGULATORY GUIDANCE
32
• Waste Type: Compressed Gas Containers
• Disposal or Burn Options: Recycle
TCEQ REGULATORY GUIDANCE
33
• Waste Type: Tires
• Disposal or Burn
Options:
• Preferred: Pick up by
authorized scrap-tire
transporter
• Option: Authorized
processing or end-use
facility
FEMA STRATEGIC PLAN • 2014-2018 Priorities:
Be survivor centric
Become an expeditionary
organization
Posture and capability for
catastrophic disasters
Enable disaster risk
reduction nationally
Strengthen FEMA’s
organizational foundation
34
OFFICE OF INSPECTOR GENERAL CAPPING
REPORT
• Department of Homeland
Security Office of
Inspector General (OIG)
Report
• June 2014
• Audit of HMGP and PA
funds
36
OFFICE OF INSPECTOR GENERAL CAPPING
REPORT • Department of Homeland
Security Office of Inspector General (OIG) Report
• June 2014
• Audit of HMGP and PA funds from FY 2009 to FY 2013
• $242,604,029 in question
37
PURPOSE
38
• Significant issues and noncompliance:
• Contracting practices
• Insufficient insurance
• Legal responsibility
• Other ineligible costs
OFFICE OF INSPECTOR GENERAL CAPPING
REPORT: RESULTS
PURPOSE
39
• Establishment of Procurement Disaster Assistance Team
• Provide training
• Develop guidance
• Review applicant procurement policies
• Review applicant procurement actions
• Advise applicants
• Revisit of FEMA policy on insurance
• Establishment of FEMA section dedicated to overseeing,
coordinating, implementing, responding to and
implementing OIG audits
OFFICE OF INSPECTOR GENERAL CAPPING
REPORT: RESULTS
CLOSEOUTS, AUDITS AND DEOBLIGATION
• City of Tampa, FL • Hurricane Frances,
2004
• Inconsistent or
inaccurate data
• Funding from FHWA
and FEMA
• $561,655
• Livingston Parrish, LA • Hurricane Gustav, 2008
• Lost their second
appeal
• 3-judge panel
• Denied 2nd appeal
• $59 million
BREAK
Part 3: Changes to Federal Disaster Assistance Policies
CHANGES TO FEMA POLICIES
44
• FEMA 9500 Recovery Policies
The FEMA 9500 Series Policy
Publications can be found at the
following link:
http://www.fema.gov/9500-series-
policy-publications
FEMA 9500 SERIES POLICY PUBLICATIONS
• Recent updates to the FEMA 9500 Series Recovery Policy 9525.2 Donated Resources
Recovery Fact Sheet 9580.212 Public Assistance Grant
Contracting
Recovery Fact Sheet 9580.214 Debris Removal on
Federal-Aid Highways
Recovery Fact Sheet 9580.215 Debris Removal Force
Account Labor Costs
45
FEMA 9500 SERIES POLICY PUBLICATIONS
• Recovery Policy 9525.2
Donated Resources
Credit for emergency work:
Volunteer labor
Donated equipment
Donated materials
46
FEMA 9500 SERIES POLICY PUBLICATIONS
• Donated resources are eligible to offset the
non-federal share of eligible Category A and
Category B costs if certain criteria is met.
47
FEMA 9500 SERIES POLICY PUBLICATIONS
• Donated resources must apply to emergency work that has been organized by an eligible applicant under the FEMA Public Assistance program. Donated resources include: • Removal of eligible debris • Filling and replacing sandbags • Donating equipment to raise or reinforce a levee • Donating materials such as rock or sand • Organized search and rescue operation • Professional safety inspections • Mass care and sheltering for disaster survivors
48
FEMA 9500 SERIES POLICY PUBLICATIONS
• Recovery Fact Sheet 9580.212 Public Assistance Grant Contracting Provides information on
frequently asked questions regarding: Procurement policies Contracts Compliance for receiving
grant funding
49
FEMA 9500 SERIES POLICY PUBLICATIONS • Recovery Fact Sheet 9580.212 Public
Assistance Grant Contracting
Applicants must:
Use their own procurement procedures.
Comply with local, state and federal applicable
laws.
Applicant may be subject to enforcement
actions for non-compliance.
50
FEMA 9500 SERIES POLICY PUBLICATIONS • Recovery Fact Sheet 9580.212 Public
Assistance Grant Contracting
Procurement action requirements:
Full and open competition
Cost or price analysis
Contractor ownership preferences
System for managing procurement
Required provisions in procurement actions
(Davis-Bacon Act)
Guarantees and bonds
51
FEMA 9500 SERIES POLICY PUBLICATIONS • Recovery Fact Sheet 9580.212 Public
Assistance Grant Contracting
FEMA recommended best practices:
Use sealed bids
Keep detailed records
Team up – intergovernmental agreements
Lease versus purchase
Use value engineering
Pre-qualify debris contractors
52
FEMA 9500 SERIES POLICY PUBLICATIONS • Recovery Fact Sheet 9580.212 Public
Assistance Grant Contracting
FEMA discouraged practices:
Time and materials contracts except for 70
hour push
Piggyback contracts
53
FEMA preferences pre-qualified
contractors rather than pre-positioned
contracts to ensure pricing is
determined at the time of the disaster.
FEMA 9500 SERIES POLICY PUBLICATIONS • Recovery Fact Sheet 9580.212 Public
Assistance Grant Contracting FEMA prohibited practices: Noncompetitive contracts Cost plus percentage contracts Debarred or suspended contractors Conflicts of interest Duplicating costs Contingency clauses Excessive costs Grantee or subgrantee profit
54
FEMA 9500 SERIES POLICY PUBLICATIONS • Recovery Fact Sheet 9580.212 Public
Assistance Grant Contracting Consequences for non-compliance: Temporarily withhold payment or take more
severe enforcement action Disallow all or part of the cost of the activity or
action not in compliance Wholly or partly suspend or terminate the
applicant’s current award Withhold future awards Take other remedies that may be legally
available
55
FEMA 9500 SERIES POLICY PUBLICATIONS
• Recovery Fact Sheet 9580.214 Debris Removal on Federal-Aid Highways Provides information on
debris removal from federal-aid highways under the FEMA Public Assistance program.
Explains recent changes to federal funding programs
56
Federal Highway Administration (FHWA)
• FHWA had the primary authority to remove
debris on federal-aid highways under its
Emergency Relief (ER) Program
• FHWA would only address first pass
• FEMA would reimburse for subsequent passes
• Moving Ahead for Progress in the 21st Century
Act (“MAP-21”) signed 7/6/12 changed this
process
57
FHWA ER PROGRAM • Conditions for Eligibility
• Governor declares emergency but does not receive a
Presidential declaration.
• The event receives a Presidential emergency
declaration, but FEMA has determined that debris
removal is not eligible for its assistance.
• A Governor’s emergency declaration includes more
counties than the Presidential declaration. FHWA can
participate in debris removal costs for the counties
not included in the Presidential declaration.
58
For additional information on changes as a result of
MAP-21:
http://www.fhwa.dot.gov/map21/qandas/qaer.cfm
For additional information on the FHWA ER Program:
http://www.fhwa.dot.gov/reports/erm/
FHWA MANUAL • Updated program
manual
• Annoted outline
• Provides guidance for
ER Program
59
http://www.fhwa.dot.gov/reports/erm/er.pdf
• Easy to read and use
• Basic elements of HMA
program
• Guidance for:
• Hazard Mitigation Grant
Program (HMGP)
• Pre-Disaster Mitigation (PDM)
• Flood Mitigation Assistance
Assistance (FMA)
HMGP DIGEST
60
http://www.fema.gov/media-
library/assets/documents/95109
Part 4: Changes to the FEMA Public Assistance Program
SANDY RECOVERY IMPROVEMENT ACT • Objectives: Reduce the cost of federal government
assistance Increase the administrative flexibility of the
FEMA Public Assistance program Expedite the process of providing and using the
assistance Create incentives for applicants to complete
projects in a timely and cost-effective manner
62
• Outcomes: Streamlines environmental review process Allows greater flexibility to reduce rebuilding
time and lower costs Reduces debris removal costs Provides flexibility for less expensive housing
options Improves dispute resolutions to avoid cost
overruns Recommendations for reducing costs of future
disasters
63
SANDY RECOVERY IMPROVEMENT ACT
• Robert T. Stafford Act as Amended April 2013
Defines the requirements for new alternative
procedures
Changes that apply to Section 406 – permanent
work
Addition of Section 428(e)(2) which applies to
Sections 403(a)(3)(A), 407, and 502(a)(5) – debris
removal assistance
Reauthorizes similar authorities to those granted
by the PA Pilot Program
64
SANDY RECOVERY IMPROVEMENT ACT
• Pilot Programs vs. Permanent Changes
• FEMA was given authority to implement some
changes permanently, and others as pilot
programs:
SANDY RECOVERY IMPROVEMENT ACT
SRIA Program Pilot or Permanent? End Date
PA Alternative Procedures PilotNo Fixed
End Date
Debris Management
Alternative ProceduresPilot June 27, 2015
Cost Recovery of RT
Emergency Work SalariesPermanent n/a
65
66
SANDY RECOVERY IMPROVEMENT ACT
PERMANENT
WORK
DEBRIS
MANAGEMENT
ALTERNATIVE PROCEDURES:
PERMANENT WORK • Alternative Procedures Program Features
Grants based on fixed estimates, with the Subgrantee accepting responsibility for costs above the estimate
Use of surplus funds for hazard mitigation and activities to improve future PA operations
Consolidation of multiple permanent work facilities into a single subgrant
Elimination of the penalty for alternate projects based on fixed-grant estimates
Acceptance of mutually agreed-upon cost estimates prepared by the Subgrantee’s licensed engineer
Use of an expert panel to validate cost estimates with a federal share of $5 million or more
67
• Applicable to state, tribal, and local
governments and private non-profit facilities
• Participation is voluntary for each facility
• Applicable to large projects only
• Subgrantee must agree to participate in the
grants based on fixed estimates procedure
before having access to other alternative
procedures.
68
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Relationship of elements of the alternative procedures for permanent work
69
Participation is required to access all other permanent project alternative
procedures
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Timeline for preparing permanent work fixed estimate subgrants
70
Agreement on the estimate must be reached within nine months.
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Subgrants based on fixed estimates
Subgrantee must agree with the Grantee and
FEMA to the following:
Alternate procedures
Fixed amount
Scope
All disputes must be settled before the subgrant
is considered.
Reimbursements are made on actual costs
71
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Subgrants based on fixed estimates
Cost estimates will be considered that comply
with the following:
Prepared by an agreed upon professionally
licensed engineer
Properly conducted and certified
Comply with regulations, policy and guidance
Cost estimates are eligible for funding.
Subgrants over $5 million are eligible to be
validated by a FEMA funded independent expert
panel.
72
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Consolidation of Fixed Subgrants
Subgrants with fixed estimates can be combined
for traditional recovery or for a “fundamentally
different concept.”
Must be consolidated within 12 months.
Section 406 funds can not be used if a facility is
replaced or relocated.
73
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Elimination of the Reduction in Eligible Costs
Under standard procedures, FEMA reduces
eligible costs for alternate projects.
Under the alternative procedures, FEMA will no
longer implement this reduction for subgrants
funded under the pilot program.
Subgrants approved and obligated under standard
procedures are not eligible.
74
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Use of Excess Funds
Hazard mitigation activities that will reduce the
risk of damage in future disasters including
facilities not damaged in the declared disaster.
Activities that improve future PA Program
permanent work operations, such as training and
planning for future disaster recovery operations.
Consolidated subgrants, otherwise-eligible PA
Program project activities, such as improved
projects, alternate projects, etc.
75
ALTERNATIVE PROCEDURES:
PERMANENT WORK
• Addition of Section 428 – Debris Removal
Assistance • Allows for the use of a sliding scale to determine
cost share based on time.
• Allows for the use of program income from recycled
debris.
• Allows for reimbursing base and overtime wages.
• Allows for incentives to have an approved debris
management plan and pre-qualified contractors.
76
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
Appendix A Public Assistance Alternative Procedures Pilot Program
Debris Removal Acknowledgement
77
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT Handout 2
• Recent changes to the Pilot Program
• Alternative procedures are available for both
large and small Category A - Debris Removal
projects
• Subgrantees must notify FEMA of intent to
participate in the alternative procedures for
debris removal before obligation of their first
subgrant for debris removal or within 60 days of
the subgrantee's Kickoff Meeting, whichever
occurs earlier.
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
78
• Sliding Scale • Increased federal cost share for collection, hauling, processing and
disposal within a specified timeline.
79
Debris Removal Completed*
(days from start of Incident
Period)
Federal Cost Share
0 – 30 85%
31 – 90 80%
91 – 180 75%
NO FEDERAL DOLLARS FOR DEBRIS REMOVAL AFTER 180 DAYS
(UNLESS EXTENSION GRANTED)
*Completed when accepted at final disposal site
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
• Sliding Scale Timeline
80
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
• Recycling Revenues Retain revenues received
through recycling eligible
disaster debris.
Must provide written
notification to the state
of the revenue.
Cost of recycling
program cannot be
claimed as direct project
cost.
81
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
• Recycling Revenues May use revenues from recycling to: Meet the cost sharing requirements of FEMA
Public Assistance for debris removal Develop comprehensive disaster preparedness
and assistance plans, programs and capabilities Activities that reduce the risk of future hardship
or suffering from a major disaster Activities to improve future debris removal
operations or planning
82
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
• Recycling Revenues Activities include:
Developing disaster debris management plans.
Updating or revising existing plans.
Enhancing landfill-management sites.
Installing mechanisms to control disaster debris.
Purchasing equipment that would facilitate sorting, volume
reduction, or removing disaster debris.
Purchasing debris recycling equipment.
Purchasing products to facilitate quantifying disaster debris.
Purchasing onboard weight measurement systems.
Purchasing software systems to assist in tracking trucks,
drivers and routes.
83
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
• Straight Time Force Account Labor • Reimbursement for base and overtime wages of
existing employees and extra hires.
• Costs calculated based on labor classifications.
• Must track and maintain accurate hourly labor records.
• Procedure can be used with any other alternative
procedure or on its own.
• Procedure can be applied to both large and small
projects.
84
FEMA Force Account Labor Summary Record form (pictured) can be
found at the following link:
http://www.fema.gov/library/viewRecord.do?id=2729
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
• Debris Management Plans • One-time incentive of a 2 percent
increased cost share.
• Applied to debris removal completed
within 90 days from the start of the
incident period.
• Must have a debris management plan
in place before the date of
declaration of the major disaster.
• Must be provided to FEMA for review
within 10 days from the date of
declaration.
• Feature can be used with any other
feature or on its own.
85
ALTERNATIVE PROCEDURES:
DEBRIS MANAGEMENT
• Debris Management Plans Should Include: • Debris management overview
• Events and assumptions
• Debris collection and removal plan
• Debris disposal locations and Debris Management Sites
• Debris removal on private property
• Use and procurement of contracted services
• Use of force account labor
• Monitoring of debris operations
• Health and safety requirements
• Environmental considerations and other regulatory
requirements
• Public information
86
ALTERNATIVE PROCEDURES:
DEBRIS REMOVAL
http://www.fema.gov/alternative-procedures 87
ALTERNATIVE PROCEDURES:
RESOURCE PAGE
NORMAL VS ALTERNATIVE PROCEDURES: EXAMPLES
• 75% Federal | 25% Local Cost Share
• 12 Week Response
• 72 Hour Weeks (12 hours a day for 6 days a
week)
• $25 per hour (including fringe)
88
Normal Procedures for One Responder
89
Hours Cost Local Share
Straight Time 480 $12,000 $12,000
Overtime 384 $14,400 $3,600
Total Cost $26,400
Cost After Federal Reimbursement $15,600
Hours Cost Local Share
Straight Time 480 $12,000 $3,000
Overtime 384 $14,400 $3,600
Total Cost $26,400
Cost After Federal Reimbursement $6,600
Alternative Procedures for One Responder
Total savings
of $9,000
Normal Procedures for 20 Responders
90
Hours Cost Local Share
Straight Time 9600 $240,000 $240,000
Overtime 7680 $288,000 $72,000
Total Cost $528,000
Cost After Federal Reimbursement $312,000
Hours Cost Local Share
Straight Time 9600 $240,000 $60,000
Overtime 7680 $288,000 $72,000
Total Cost $528,000
Cost After Federal Reimbursement $132,000
Alternative Procedures for 30 Responders
Total savings
of $180,000
Normal Procedures Using Sliding Scale
91
Hours Cost Local Share
Straight Time at 85% 5600 $140,000 $140,000
Straight Time at 80% 4000 $100,000 $100,000
Overtime at 85% 2560 $96,000 $24,000
Overtime at 80% 5120 $192,000 $48,000
Total Cost $528,000
Cost After Federal Reimbursement $312,000
NORMAL VS ALTERNATIVE PROCEDURES: EXAMPLES
Alternate Procedures Using Sliding Scale
92
Hours Cost Local Share
Straight Time at 85% 5600 $140,000 $21,000
Straight Time at 80% 4000 $100,000 $20,000
Overtime at 85% 2560 $96,000 $14,400
Overtime at 80% 5120 $192,000 $38,400
Total Cost $528,000
Cost After Federal Reimbursement $93,800
NORMAL VS ALTERNATIVE PROCEDURES: EXAMPLES
Total savings
of $218,200
BREAK
Part 5: Changes to Operations in the Field
TOP 10 END OF THE SEASON TAKE-
AWAYS
Engage the whole community in preparedness and recovery.
95
#10
TOP 10 END OF THE SEASON TAKE-
AWAYS
Keep good records in multiple formats in multiple locations.
96
#9
TOP 10 END OF THE SEASON TAKE-
AWAYS
Understand the financial benefits and program changes of the Public Assistance Alternative Procedures.
97
#8 Total savings
of
$$,$$$,$$$
TOP 10 END OF THE SEASON TAKE-
AWAYS
Know and understand federal procurement policies. Don’t rely on others to know.
98
#7
“…we observed instances where FEMA
personnel provided incomplete and,
at times, inaccurate information to
Public Assistance applicants regarding
Federal procurement standards.” – Office of Inspector General, Department of
Homeland Security, February 2014.
TOP 10 END OF THE SEASON TAKE-
AWAYS
Meet with your vendors before a disaster.
99
#6
TOP 10 END OF THE SEASON TAKE-
AWAYS
Identify and submit DMS sites to TCEQ.
100
#5
TOP 10 END OF THE SEASON TAKE-
AWAYS
Have a plan, train your staff, be prepared.
101
#4
TOP 10 END OF THE SEASON TAKE-
AWAYS
Anticipate staff turnover and changes with contractors.
102
#3
TOP 10 END OF THE SEASON TAKE-
AWAYS
Prepare for the unlikely scenario • West Texas Fertilizer Plant
• Bastrop Wildfire
• South Carolina Ice Storm
103
#2
TOP TEN END OF THE SEASON TAKE-
AWAYS
104
Things change.
#1
Part 6: Questions/Adjourn
Questions?
106
Participant Feedback Forms
107
Contact Information
John Buri Director of Post-Event Programs, Leidos
(713) 737-5763
Donald Kunish Client Services Manager, Leidos
(407) 790-9288 108