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GUJARAT POWER CORPORATION LIMITED [CIN: CIN: U40100GJ1990SGC013961;
E-mail: [email protected]; website: www. gpcl.gujarat.gov.in
Tel. No.: 079 – 23251255-60; Fax: 079-23251254]
26TH
ANNUAL REPORT – 2015-16
Chairman & Managing Director : Shri Sujit Gulati, IAS (w.e.f. 19.07.2016)
Shri L. Chuaungo, IAS (upto 19.07.2016)
Directors : Shri Indrajeet Prasad Gautam, IAS (Retd.) Shri Prakash S. Shah, IAS (Retd.) Shri Praful H. Rana Smt. Shobhana B. Desai Dr. Bharatkumar Modi Shri Dipak Erda (upto 11.08.2016)
Chief Financial Officer
: Shri Mehul J. Danayak
Company Secretary : Ms. Krupa N. Joshi (w.e.f. 09.05.2016) Shri Nayan S. Chokshi (upto 31.07.2015)
Statutory Auditors : M/s. Suresh R. Shah & Associates, Chartered Accountants, Ahmedabad.
Secretarial Auditors : M/s. K. K. Patel & Associates, Practicing Company Secretaries, Gandhinagar
Cost Auditors : M/s. V. H. Savalia & Co., Cost Accountants, Ahmedabad
Bankers : Axis Bank Ltd. State Bank of India
Registered Office : 6th Floor, Block Nos. 6 & 8 Udhyog Bhavan, Sector – 11, Gandhinagar – 382 011
CIN: U40100GJ1990SGC013961
Page 1 of 3
NOTICE
Notice is hereby given that 26th Annual General Meeting of Members of Gujarat Power Corporation Limited
will be held on Thursday, 24th
day of November, 2016, at 11:00 A.M. at registered office located at 6th
Floor, Block nos. 6 & 8,Udyog Bhavan, Gandhinagar, to transact following business:
ORDINARY BUSINESS
1. To receive, consider and adopt the Audited Balance Sheet as at 31st March, 2016, and Statement of
Profit & Loss for the year ended 31st March, 2016, together with the Reports of the Board of Directors
and Auditors’ thereon and comments of the Comptroller & Auditor General of India in terms of Section
143 (6) of the Companies Act, 2013.
2. To appoint a Director in place of Shri I. P. Gautam, IAS (DIN: 00260908), who retires by rotation and
being eligible offers himself for reappointment.
3. To authorize Managing Director to fix remuneration payable to Statutory Auditors of the Company viz;
Suresh R Shah & Associates, Chartered Accountants (FRN: 110691W), Ahmedabad, appointed by the
Comptroller and Auditor General of India (C&AG), New Delhi, for the Financial Year 2016-17, vide
their letter NO. /CA. V/ COY/ GUJARAT, GPOWER(1)/1085 DATED 22.08.2016 in terms of the
provisions of section 139(5) read with Section 142 of the Companies Act, 2013 and if though fit, to pass,
with or without modification, the following resolution as Ordinary Resolution.
“RESOLVED THAT pursuant to provisions of section 142 of the Companies Act, 2013, the Managing
Director of the Company be and is hereby authorized to decide and fix the remuneration including out of
pocket expenses incurred during the course of Audit, to the Statutory Auditors, M/s. Suresh R Shah &
Associates, Chartered Accountants (FRN: 110691W), Ahmedabad appointed by the Comptroller and
Auditor General of India, (C&AG), New Delhi, for the financial year 2016-17.”
SPECIAL BUSINESS
4. To approve the remuneration of Cost Auditors for financial year ending on 31st March, 2017 and in this
regard to consider and if thought fit, to pass, with or without modification (s), the following resolution as
an Ordinary Resolution.
RESOLVED THAT
(i) Pursuant to the Section 148 and all other applicable provisions of the Companies Act, 2013 and the
Companies (Audit and Auditors) Rules), 2014 ( including any statutory modification (s) or re-
enactment thereof, for the time being in force) M/s V. H .Savaliya & Co., Cost Accountants,
Ahmedabad, the Cost Accountants appointed by Board of the Company to conduct the audit of the
cost records of the Company for financial year ending on 31st March, 2017, be paid the remuneration
of Rs.29,000/- p.a. plus out of pocket expenses to the limit of 20% of remuneration plus service tax as applicable for cost audit work.
(ii) The Board of the company is authorised to do all acts and take all such steps as may be necessary,
proper or expedient to give effect to this resolution including .
For Gujarat Power Corporation Ltd.
Sd/-
Company Secretary
Date: 19.11.2016.
Place: Gandhinagar
Registered Office Block Nos. 6& 8, 6th Floor, Sector-11, Gandhinagar-382010
Tel: 079- 23251255 - 60
Website: www.gpcl.gujarat.gov.in
Notes:
CIN: U40100GJ1990SGC013961
Page 2 of 3
1. A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote on a
poll instead of himself. A proxy need not be a member of the Company. Proxy to be effective must reach
the registered office of the Company not later than 48 hours before the time fixed for holding the
meeting.
As per the provisions of the Companies act 2013, a person can act as proxy on behalf of the members
not exceeding fifty and holding in the aggregate not more than ten percent of the total Share Capital of
the Company. A member holding more than ten percent of the share capital of the Company may
appoint a single person as proxy and such person shall not act as a proxy for any other person or
member.
2. Wherein member (s) are body corporate (viz companies etc) authorisation is to be done by the board of
that body corporate in favour of any person as per the provisions of Section 113 of the Companies Act,
2013 who shall act as the representative of that body corporate and shall have same right and powers on behalf of body corporate as if it were an individual. The authorised representative shall send the certified
true copy of the resolution at the registered office of the company to reach before the date of annual
general meeting.
3. The Explanatory Statement pursuant to Section 102 of Companies Act, 2013 in respect of special
business is annexed hereto.
4. Any member desiring any information pertaining to accounts is requested to send queries in advance so
that the satisfactory information can be furnished.
5. Route map of venue of Annual General Meeting is given below:
CIN: U40100GJ1990SGC013961
Page 3 of 3
ANNEXURE TO NOTICE (EXPLANATORY STATEMENT U/S 102 OF COMPANIES ACT 2013)
The following Statement sets out all material facts relating to the Special Business mentioned in the
accompanying Notice:
Item No.4
The Board, on the recommendations of Audit Committee, has approved the appointment and remuneration
of M/s. V. H. Savaliya & Co., as Cost Auditors of the Company to conduct the audit of the cost records of
the Company for the financial year 2016-2017.
Section 148 of the Companies Act, 2013 read with the Companies (Audit and Auditors) Rules, 2014,
mandated that the remuneration payable to the Cost Auditor has to be ratified by the members of the
Company. Accordingly, consent of the members is sought for passing an Ordinary Resolution as set out at
Item No.4 of the Notice for ratification of the remuneration payable to the Cost Auditor for the financial year ending on 31st March, 2016.
None of the Directors / Key Managerial Personnel of the Company / their relatives are, in any way,
concerned or interested, financially or otherwise, in the resolution set out at Item No.4 of the Notice.
The Board recommends the Ordinary Resolution set out at Item No.4 of the Notice for approval by the
members.
For Gujarat Power Corporation Ltd.
Sd/-
Company Secretary Date: 19.11.2016
Place: Gandhinagar
Registered Office Block Nos. 6& 8, 6th Floor, Sector-11, Gandhinagar-382010
Tel: 079- 23251255 - 60
Website: www.gpcl.gujarat.gov.in