GUIDELINES FOR LICENSING TO MANUFACTURE, TO OPERATE AS WHOLESALE … · 2020. 9. 22. · Guidelines for Licensing to Manufacture, to Operate As Wholesale And Retail Seller of Medical

Guidelines for Licensing to Manufacture, to Operate As Wholesale And Retail Seller of Medical

Products

SEPTEMBER 2020

Doc. No.: DIS/GDL/031 Revision Date: 02/09/2020 Review Due Date: 21/09/2023

Revision No.: 0 Effective Date: 21/09/2020

GUIDELINES FOR LICENSING TO MANUFACTURE, TO

OPERATE AS WHOLESALE AND RETAIL SELLER OF

MEDICAL PRODUCTS


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REGULATION DEVELOPMENT HISTORY

DRAFT ZERO 17th August 2020

ADOPTION BY RWANDA FDA 24th August 2020

STAKEHOLDERS CONSULTATION 26th August 2020

ADOPTION OF STAKEHOLDERS`COMMENTS 28th August /2020

DATE FOR COMING INTO EFFECT 21th September 2020




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FOREWORD

Rwanda Food and Drugs Authority is a regulatory body established by the Law N° 003/2018 of

09/02/2018. One of the functions of Rwanda FDA formulate regulations and guidelines for

regulating the manufacture, import and export, distribution, sale and use of regulated products

under this Law.

Considering the provisions of the regulations No CBD/TRG/001 Rev. No 1, governing

authorization to manufacture, to operate as wholesale and retail seller of medical products. The

authority has to issue these Guidelines for licensing to manufacture, to operate as wholesale and

retail seller of medical products.

These guidelines provide guidance to applicants to make sure that they comply with the

prescribed requirements.

Applicants are encouraged to familiarize with the guidelines and follow them when preparing

and submitting applications for licensing of their establishments dealing with manufacturing,

wholesale and retail of medical products.

Adherence to these guidelines will ensure that all relevant information is provided for licensing

of establishments. This will facilitate efficient and effective analysis of the applications and speed

up the approval processes.

The Authority acknowledges all the efforts of stakeholders who participated in development and

validation of these guidelines.




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TABLE OF CONTENT

REGULATION DEVELOPMENT HISTORY .................................................................................... 2

FOREWORD ........................................................................................................................................ 3

TABLE OF CONTENT ........................................................................................................................ 4

ABBREVIATION AND ACRONYMS .................................................................................................... 7

CHAPTER I: INTRODUCTION .......................................................................................................... 8

1.0 Purpose of these Guidelines .......................................................................................................... 8

2.0 Scope ............................................................................................................................................. 8

3.0 Interpretation ................................................................................................................................. 8

CHAPTER II: LICENSING REQUIREMENTS ................................................................................ 10

2.1. AUTHORIZATION TO OPERATE AS A MANUFACTURE OF MEDICAL PRODUCTS.10

2.1.1. Authorization ..................................................................................................................................... 10

2.1.2. Inspection of premises for suitability ................................................................................................ 11

2.1.3. Location of premises for medical products manufacturing ............................................................... 11

2.1.4. Standards of construction .................................................................................................................. 11

2.1.5. Suitability of Production areas ......................................................................................................... 12

2.1.6. Regular water supply ......................................................................................................................... 13

2.1.7. Storage areas and environmental controls ......................................................................................... 13

2.1.8.: Containers to be cleaned ................................................................................................................... 14

2.1.9. Descriptive materials to be kept secure ............................................................................................. 14

2.1.10. Design, construction, location and maintenance of equipment ........................................................ 14

2.1.11. Fire-fighting equipment ................................................................................................................... 15

2.1.12. Compliance with the Law on Occupational Health and Safety ....................................................... 15

2.1.13. Weighing, measuring, testing and recording equipment to be checked........................................... 16

2.1.14. Quality Control Areas ...................................................................................................................... 16

2.1.15. Documentation ................................................................................................................................. 16

2.2. AUTHORIZATION FOR SMALL SCALE MANUFACTURING .......................................... 17

2.2.1. Application for authorization for Small Scale Manufacturing ........................................................... 17





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2.2.3. Location of premises for small scale manufacturing/compounding .................................................. 17


2.2.5. Regular water supply .............................................................................................................................. 18

2.2.6. Production areas to be suitable .......................................................................................................... 19

2.2.7. Storage areas and environmental controls ......................................................................................... 19

2.2.8. Containers to be cleaned .................................................................................................................... 20

2.2.9. Design, construction, location and maintenance of equipment ......................................................... 20

2.2.10. Fire-fighting equipment ................................................................................................................... 20

2.2.11. Compliance with the Law on Occupational Health and Safety ....................................................... 20

2.2.12. Weighing, measuring, testing and recording equipment to be checked........................................... 21

2.3. AUTHORIZATION TO OPERATE A WHOLESALE OF MEDICAL PRODUCTS ............. 21

2.3.1. Application for a Wholesale Authorization ....................................................................................... 21


2.3.3. Location of premises for wholesale of medical products .................................................................. 22


2.3.5. Premises shall be in good state of repair, maintenance and sanitation .............................................. 22

2.3.6. Storage areas ...................................................................................................................................... 23

2.3.7. Minimum floor space and height ....................................................................................................... 23

2.3.8. Documentation and related controls .................................................................................................. 23

2.3.9. Staffing requirements ......................................................................................................................... 24

2.3.10. Management of controlled substances ............................................................................................. 24

2.3.11. Good Distribution Practice .............................................................................................................. 24

2.3.12. Good Manufacturing Practice ......................................................................................................... 24

2.3.13. Good Dispensing Practice............................................................................................................... 24

2.4. AUTHORIZATION TO OPERATE A RETAIL SELL OF MEDICAL PRODUCTS ....................... 25

2.4.1. Application for Authorization .......................................................................................................... 25


2.4.3. Location of premises for retail establishment .................................................................................... 26


2.4.5. Premises shall be in good state of repair, maintenance, and sanitation ............................................. 26

2.4.6. Storage areas ...................................................................................................................................... 26




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2.4.9. Other support staff that can work in retail establishment (optional) ................................................. 28

2.5. AUTHORIZATION TO OPERATE A VETERINARY DRUG SHOP .................................... 28

2.5.1. Application for Authorization ........................................................................................................... 28

2.5.2. Inspection of premises suitability ...................................................................................................... 29

2.5.3. Location of premises for veterinary drug shop .................................................................................. 29


2.5.5. Premises shall be in good state of repair, maintenance, and sanitation ............................................ 29

2.5.6. Storage areas ...................................................................................................................................... 30



2.6. Transportation requirements ...................................................................................................... 31

CHAPTER III: REFUSAL AND VALIDITY OF AN AUTHORIZATION ............................................ 32

3.1. Refusal to grant an Authorization ........................................................................................... 32

3.2. Validity of an Authorization ................................................................................................... 32

CHAPTER IV: RENEWAL AND VARIATION OF AN AUTHORIZATION ................................ 33

4.1. Renewal of an authorization .............................................................................................. 33

4.2. Variation of an authorization ............................................................................................. 33

4.3. Notification of change in ownership .................................................................................. 33

3) ANNEX I: LIST OF REQUIRMENTS FOR APPLICATION FOR VARIATION ................... 33

List of Forms for use with these guidelines ........................................................................................ 34




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ABBREVIATION AND ACRONYMS



FDA

GDP

GDP

GMP

HVAC

Food and Drugs Authority

Good Dispensing Practice

Good Distribution Practice

Good Manufacturing Practice

Heating, Ventilation, and Air Conditioning


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CHAPTER I: INTRODUCTION

1.0 Purpose of these Guidelines

The “Guidelines for licensing to manufacture, to operate as wholesale or retail seller of medical

products” First Edition’ is a Rwanda Food and Drugs Authority publication which sets out

procedures and requirements for the licensing of premises selling regulated products. They are

issued in pursuance of Article 3 of Law No. 003/2018 of 09/02/2018 establishing the Rwanda FDA

and determining its mission, organization and functioning and Articles 1 and 3 of Law No. 47/2012

of 14/01/2013 Relating to the regulation and inspection of food and pharmaceutical products and

in terms of the Regulations CBD/TRG/001 Rev. No 1, Governing licensing to manufacture, to

operate as wholesale or retail seller of medical products.

The purpose of these guidelines for licensing to manufacture, to operate as wholesale or retail seller

of medical products is to give guidance on the requirements for the licensing premises that

manufacture, store, and distribute regulated products as the licensing of such premises forms an

integral part of ensuring that regulated products maintain their integrity throughout their shelf life.

Adherence to the guidelines by applicants will facilitate timely review and processing of

applications.

2.0 Scope

These guidelines apply to any person, institution, business company engaging in the manufacturing

and sale of medical products.

3.1 Interpretation

In these Guidelines,

“sale” means sell by wholesale or retail and includes

a) advertise, label, prepare, expose, offer or posess for sale;

b) smuggle, adminiter, hawk, supply, barter, or dispose of to any person;

c) distribute, deliver or transmit, by way of gift or sample or in any other way whatsoever

“Authority” means Rwanda Food and Drugs Authority or its acronym “Rwanda FDA”,

established under Article 2 of the Law;

“Authorization” means a legal document granted by Rwanda Food and Drugs Authority to an

applicant under the Law No 003/2018 of 09/02/2018 establishing Rwanda FDA and determining

its mission, organization and functioning; it includes licenses, permits, and certificates.

“Fee” means the income prescribed in the Fees Regulations in accordance with Article 9 and Article

32 of the Law No 003/2018 of 09/02/2018.

“Good Manufacturing Practice” means that part of Quality Management which ensures that




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products are consistently produced and controlled to the quality standards appropriate to their

intended use and as required by the Marketing Authorization, Clinical Trial Authorization or

product specification. Good Manufacturing Practice is concerned with both production and quality

control.

“Law No 003/2018” means Law No 003/2018 of 09/02/2018 establishing Rwanda FDA and

determining its mission, organization and functioning;

“Law No. 47/2012” means Law No 47/2012 of 14/01/2013 relating to the regulations and inspection

of food and pharmaceutical products;

“Manufacturer” means a person or corporation, or other entity engaged in the business of

manufacturing medical products;

“Pharmaceutical product” means any substance capable of preventing, treating human or animal

diseases and any other substance intended for administration to a human being or an animal in

order to diagnose diseases, restore, correct or carry out modification of organic or mental functions.

It also means products used in disinfecting premises where food and drugs are manufactured,

prepared or stored, cleaning hospitals, equipment and farm houses;

“Medical product” includes medicines, vaccines, diagnostics and medical devices.

“Magistral preparation” any medicinal product prepared in a pharmacy in accordance with a medical

prescription for an individual patient.

Qualified personnel: means an individual who by possession of a recognized degree who by

extensive knowledge, training and experience, has successfully demonstrated his ability to solve

or resolve problems relating to the subject matter.

“Premises” means any plot of land, buildings or boats, aircrafts, vehicles, a part of a building,

channels, yards, a place of storage, annexed to a building, or part of that building, carriage or

receptacle of any kind, whether open or closed.

In these Regulations, the following verbal forms are used:

“shall” indicates a requirement;

“should” indicates a recommendation;

“may” indicates a permission; and

“can” indicates a possibility or a capability.




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CHAPTER II: LICENSING REQUIREMENTS

A person, company or institution who intends to;

1) carry out the business of manufacturing, operate wholesale or retail of medical products,

2) operate as an authorized seller or import or export of medical products or medical

representatives;

Shall request for an authorization issued by the Authority in accordance with the Law and

Regulations.

2.1. AUTHORIZATION TO OPERATE AS A MANUFACTURE OF MEDICAL

PRODUCTS

2.1.1. Authorization

1) The applicant shall submit the following documents:

a) Letter of intent to manufacture medical products;

b) Certificate of registration of domestic company

c) Completed application for manufacture of medical products, in the standard form (Doc.

No DIS/FOM/017-Application for medical products manufacturing authorization;

d) Architectural plan of the site; and

e) Environment impact assessment report.

f) Notarized degree of the qualified personnel

g) Notarized license of the qualified personnel issued by respective professional council,

where applicable

h) Copy of Identity card/passport of owner/managing director and qualified personnel

i) Payment proof of the prescribed fees.

j) Professional agreement between company and qualified personnel

2) After satisfactory review of the preliminary documentation, the company is given approval to start

construction.

3) Preliminary inspections shall be carried out at various stages of construction and setting up the site.

These may include:

a) Site inspection before construction;

b) Site inspection at completion of construction of the premises;




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c) Site inspection at the completion of installation of equipment and utilities, e.g. HVAC,

water, compressed gases, etc.;

2.1.2. Inspection of premises for suitability

1) The Authority shall inspect the premises to determine their suitability for manufacturing of

medical products.

2) Premises that do not comply with the requirements for suitability shall not be eligible for

consideration for Manufacturing Authorization.

2.1.3. Location of premises for medical products manufacturing

The premises shall be located in a place where they cannot be contaminated by the external

environment or other activities or contaminating the neighboring environment .

2.1.4. Standards of construction

The premises shall:

1) be of a permanent nature;

2) be protected against, adverse weather conditions including dust, ground water seepage,

vermin and pest infestation;

3) have sufficient space for the carrying out and supervision of the necessary operations;

4) have air intakes, exhausts, and associated pipe work and trucking sited so as to avoid

contamination;

5) have the plumbing, electrical and other services in the manufacturing and processing areas

sited in a way that creates ease of cleaning and shall for this purpose run outside the processing

and manufacturing areas and be well sealed in place;

6) have drains that are of an adequate size and that are provided

7) with sufficient traps and proper ventilation;

8) have well marked fire exits and the access to the fire exits kept clear at all times;

9) have floors and walls made of a washable and impervious material with a flat surface free of

cracks and a ceiling covered with a non-flaking finish that allows easy cleaning; and




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10) be well lit, ventilated and have appropriate air-control facilities including temperature,

humidity, and filtration for the operations to be undertaken.

11) The premises shall have appropriate toilet facilities, soap, and hand washing facilities with

single-use towels or hand air drier. Toilets should not directly communicate with production

or storage areas.

12) Facilities for changing clothes and street shoes should be easily accessible and appropriate for

the number of users.

13) Eating and drinking areas or rooms should be separate from other areas.

14) Maintenance workshops should as far as possible be separated from production areas.

15) Whenever parts and tools are stored in the production area, they should be kept in rooms or

lockers reserved for that use.

16) The premises including the external surroundings shall be maintained in a clean and tidy

condition with regular and adequate clearance of waste materials.

2.1.5. Suitability of Production areas

1) Premises shall be laid out in such a way as to allow the production to take place in areas

connected in a logical order corresponding to the sequence of the operations and to the

requisite cleanliness levels.

2) The adequacy of the working and in-process storage space should permit the orderly and

logical positioning of equipment and materials so as to minimize the risk of confusion between

different medicinal products or their components, to avoid cross-contamination and to

minimize the risk of omission or wrong application of any of the manufacturing or control

steps.

3) Weighing of starting materials shall be carried out in a separate weighing room designed for

that use.

4) Where starting and primary packaging materials, intermediate or bulk products are exposed

to the environment, interior surfaces (walls, floors and ceilings) should be smooth, free from

cracks and open joints, and should not shed particulate matter and should permit easy and

effective cleaning and, if necessary, disinfection.

5) Pipe work, light fittings, ventilation points and other services should be designed and sited to

avoid the creation of recesses which are difficult to clean. As far as possible, for maintenance

purposes, they should be accessible from outside the manufacturing areas.

6) Drains should be of adequate size, and have trapped gullies. Open channels should be avoided

where possible, but if necessary, they should be shallow to facilitate cleaning and disinfection.




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7) Production areas should be effectively ventilated, with air control facilities (including

temperature and, where necessary, humidity and filtration) appropriate both to the products

handled, to the operations undertaken within them and to the external environment.

8) In cases where dust is generated (e.g. during sampling, weighing, mixing and processing

operations, packaging of dry products), specific provisions shall be taken to avoid cross-

contamination and facilitate cleaning.

9) Premises for the packaging of medical products should be specifically designed and laid out

so as to avoid mix-ups or cross-contamination.

10) Production areas should be well lit, particularly where visual on-line controls are carried out.

11) Hand washing facilities with single-use towels or hand air drier; hand sanitizing facilities; and

appropriate protective garments prior to entering controlled areas should be available.

2.1.6. Regular water supply

1) The premises shall have a regular and sufficient supply of water.

2) Water treatment plants and distribution systems should be designed, constructed and

maintained so as to ensure a reliable source of water of an appropriate quality.

3) The chemical and microbiological quality of water used in production should be specified

and monitored.

4) Water for injections should be produced, stored and distributed in a manner which prevents

microbial growth, for example by constant circulation at a temperature above 70°C.

2.1.7. Storage areas and environmental controls

Storage areas shall:

1) be designed or adapted to ensure good storage conditions;

2) be secure and with segregated areas for the storage of rejected, recalled or returned materials

or products;

3) have access to the materials and goods restricted to authorized personnel only;

4) have sufficient capacity to allow orderly storage of the various categories of materials and

products; starting and packaging materials, intermediate, bulk and finished products,

products in quarantine, released, rejected, returned or recalled;




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5) be clean, dry and maintained within acceptable temperature limits; where special storage

conditions are required (e.g. temperature, humidity) these should be provided, checked and

monitored;

6) be provided with receiving and dispatch bays to protect materials and products from the

weather;

7) be provided with receptions areas which shall be designed and equipped to allow containers

of incoming materials to be cleaned where necessary before storage;

8) where quarantine status is ensured by storage in separate areas, these areas shall be clearly

marked and their access restricted to authorized personnel; any system replacing the physical

quarantine should give equivalent security;

9) have provisions where the starting materials and finished goods are stored under cover and

off the floor;

10) have a separate sampling area for starting materials; if sampling is performed in the storage

area, it should be conducted in such a way as to prevent contamination or cross-

contamination;

11) Have provisions where highly active materials or products are stored in safe and secure areas;

12) have safe and secure storage of printed packaging material

2.1.8.: Containers to be cleaned

All processing containers, vessels and utensils shall be cleaned and labelled as such before they are

stored and shall be rechecked for cleanliness before being issued out to the manufacturing areas.

2.1.9. Descriptive materials to be kept secure

1) All product labels, printed packaging and descriptive materials shall:

(a) Be stored in a secure manner; and

(b) Be accessed by only authorized personnel.

2) Proper records shall be kept for the labels, printed packaging and descriptive materials

issued, to avoid any mix-up.

2.1.10. Design, construction, location and maintenance of equipment




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1) Manufacturing equipment shall be designed, located and maintained to suit its intended

purpose.

2) Repair and maintenance operations shall not present any hazard to the quality of the products.

3) Manufacturing equipment shall be designed so that it can be easily and thoroughly cleaned.

It shall be cleaned according to detailed and written procedures and stored only in a clean

and dry condition.

4) Washing and cleaning equipment shall be chosen and used in order not to be a source of

contamination.

5) Equipment shall be installed in such a way as to prevent any risk of error or of contamination.

6) Production equipment shall not present any hazard to the products. The parts of the

production equipment that come into contact with the product must not be reactive, additive

or absorptive to such an extent that it will affect the quality of the product and thus present

any hazard.

7) Balances and measuring equipment of an appropriate range and precision shall be available

for production and control operations.

8) Measuring, weighing, recording and control equipment shall be calibrated and checked at

defined intervals by appropriate methods. Adequate records of such tests shall be

maintained.

9) Fixed pipework shall be clearly labelled to indicate the contents and, where applicable, the

direction of flow.

10) Distilled, deionized and, where appropriate, other water pipes shall be sanitized according

to written procedures that detail the action limits for microbiological contamination and the

measures to be taken.

11) Defective equipment shall, if possible, be removed from production and quality control

areas, or at least be clearly labeled as defective.

2.1.11. Fire-fighting equipment

The premises shall have sufficient fire-fighting equipment which shall, at all times, be in good

condition and readily accessible.

2.1.12. Compliance with the Law on Occupational Health and Safety

The premises shall comply with the requirements of the Law N° 66/2018 of 30/08/2018

Regulating Labour in Rwanda, which elaborates the requirements for Occupational Health and




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Safety in Chapter V.

2.1.13. Weighing, measuring, testing and recording equipment to be checked

The equipment used for weighing, measuring, testing and recording shall be subjected to recorded

checks for accuracy in accordance with a regular set schedule.

2.1.14. Quality Control Areas

1) Quality Control laboratories shall be separated from production areas. This is particularly

important for laboratories for the control of biologicals, microbiological and radioisotopes,

which shall also be separated from each other.

2) Quality Control laboratories shall be designed to suit the operations to be carried out in them.

Sufficient space shall be given to avoid mix-ups and cross- contamination. There shall be

adequate suitable storage space for samples and records.

3) Separate rooms may be necessary to protect sensitive instruments from vibration, electrical

interference, humidity, etc.

2.1.15. Documentation

The manufacturing premises shall keep the following records

i. Manufacturing records

ii. Medical examination records

iii. Distribution records

iv. Suppliers records

v. Recall records

vi. Compliant records

vii. Maintenance and calibration records

viii. Cleaning and disinfection records

ix. Quality Control Records



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2.2. AUTHORIZATION FOR SMALL SCALE MANUFACTURING

2.2.1. Application for authorization for Small Scale Manufacturing

The small scale manufacturing will deal with limited number of products in appropriate

designated area on small scale basis. These products will be for external use only.

An application for authorization for small scale manufacturing/compounding shall be made using

the standard form (Doc. No DIS/FOM/017-Application for medical products small scale

manufacturing authorization), and shall be accompanied by the following:

1) Certificate of registration and a full registration information of domestic company;

2) Lease contract of the location, if applicable;

3) Evidence of payment of prescribed fees,

4) Notarized bachelor’s degree of qualified personnel

5) Notarized valid license to practice profession of the qualified personnel;

6) Professional agreement between the company and the qualified personnel in charge

where the owner is not the qualified personnel;

7) Copy of the identity card or passport of both the owner managing director and the

qualified personnel;

8) The minimum floor area acceptable is 120 square meters.


1) The Authority shall inspect the premises to determine the suitability of premises for

small scale manufacturing/compounding.

2) Premises that do not comply with the requirements for suitability shall not be eligible

for consideration for a small scale manufacturing/compounding.

2.2.3. Location of premises for small scale manufacturing/compounding


environment or other activities.




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The premises shall:

1) Be of a permanent nature;

2) be protected against, adverse weather conditions including dust, ground water seepage,


3) have sufficient space for the carrying out and supervision of the necessary operations;

4) have the plumbing, electrical and other services in the manufacturing and processing areas

sited in a way that creates ease of cleaning and shall for this purpose run outside the

processing and manufacturing areas and be well sealed in place;

5) have drains that are of an adequate size and that are provided with sufficient traps and

proper ventilation;

6) have well marked fire exits and the access to the fire exists kept clear at all times;

7) have floors and walls made of a washable and impervious material with a flat surface free

of cracks and a ceiling covered with a non-flaking finish that allows easy cleaning; and



9) The premises shall have appropriate toilet facilities, soap, hand washing facilities with

single-use towels or hand air drier. Toilets should not directly communicate with

production or storage areas.

10) Facilities for changing clothes and street shoes should be easily accessible and appropriate

for the number of users.

11) Eating and drinking areas or rooms should be separate from other areas.

12) Maintenance workshops should be as far as possible separated from production areas.

13) Whenever parts and tools are stored in the production area, they should be kept in rooms

or lockers reserved for that use.

14) The premises including the external surroundings shall be maintained in a clean and tidy

condition with regular and adequate clearance of waste materials.

2.2.5. Regular water supply

1) The premises shall have a regular and sufficient supply of water.

2) Water treatment plants and distribution systems should be designed, constructed and

maintained so as to ensure a reliable source of water of an appropriate quality.

3) The chemical and microbiological quality of water used in production should be

specified and monitored.



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2.2.6. Production areas to be suitable

1) Premises shall be laid out in such a way as to allow the production to take place in areas

connected in a logical order corresponding to the sequence of the operations;

2) The adequacy of the working and in-process storage space should permit the orderly and

logical positioning of equipment and materials so as to minimize the risk of confusion

between different medicinal products or their components, to avoid cross-contamination

and to minimize the risk of omission or wrong application of any of the manufacturing or

control steps.

3) Weighing of raw materials shall be carried out in a separate weighing room designed for

that use as prescribed in the related guideline.

4) In case where dust is generated (e.g. during sampling, weighing, mixing and processing

operations, packaging of dry products), specific precautions should be taken to avoid

cross-contamination and facilitate cleaning.

5) Premises for the packaging of medicinal products should be specifically designed and laid

out so as to avoid mix-ups or cross-contamination.

6) Production areas should be well lit, particularly where visual on-line controls are carried

out.

7) Hand washing facilities should be equipped with single-use towels or hand air drier; hand

sanitizing facilities; and appropriate protective garments prior to entering controlled areas.

2.2.7. Storage areas and environmental controls

Storage areas shall:

1) be designed or adapted to ensure good storage conditions;

2) be secure and with segregated areas for the storage of rejected, recalled or returned

materials or products;

3) have access to the materials and goods restricted to authorized personnel only;

4) have sufficient capacity to allow orderly storage of the various categories of materials and

products; raw and packaging materials, bulk and finished products, products in

quarantine, released, rejected, returned or recalled;

5) be clean and dry and maintained within acceptable temperature limits; where special

storage conditions are required (e.g. temperature, humidity) these should be provided,

checked and recorded;

6) be provided with receiving and dispatch bays to protect materials and products from the

weather




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7) have quarantine area clearly marked and their access restricted to authorized personnel;

any system replacing the physical quarantine should give equivalent security; and

8) have safe and secure storage of printed packaging materials.

2.2.8. Containers to be cleaned

All processing containers, vessels and utensils shall be cleaned and labelled as such before they

are stored and shall be rechecked for cleanliness before being issued out to the manufacturing areas.

2.2.9. Design, construction, location and maintenance of equipment

1) Manufacturing equipment shall be designed, located and maintained to suit its intended

purpose.

2) Repair and maintenance operations shall not present any hazard to the quality of the

products.

3) Manufacturing equipment shall be designed so that it can be easily and thoroughly cleaned.

It shall be cleaned according to detailed and written procedures and stored only in a clean

and dry condition.

4) Washing and cleaning equipment/ detergents shall be chosen and used in order not to be a

source of contamination.

5) Equipment shall be installed in such a way as to prevent any risk of error or of

contamination.

6) Production equipment shall not present any hazard to the products. The parts of the

production equipment that come into contact with the product must not be reactive, additive

or absorptive to such an extent that it will affect the quality of the product and thus present

any hazard.

7) Balances and measuring equipment of an appropriate range and precision shall be available

for production and control operations.

8) Measuring, weighing, recording and control equipment shall be calibrated and checked at

defined intervals by appropriate methods. Adequate records of such shall be maintained.

9) Defective equipment shall be removed from production areas, or at least be clearly labelled

as defective.

2.2.10. Fire-fighting equipment

The premises shall have fire-fighting equipment which shall, at all times, be in good condition and

readily accessible.

2.2.11. Compliance with the Law on Occupational Health and Safety




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The premises shall comply with the requirements of the Law N° 66/2018 of 30/08/2018 Regulating

Labor in Rwanda, which elaborates the requirements for Occupational Health and Safety in

Chapter V.

2.2.12. Weighing, measuring, testing and recording equipment to be checked

The equipment used for weighing, measuring, testing and recording shall be subjected to

calibration for accuracy in accordance with a regular set schedule.

2.3. AUTHORIZATION TO OPERATE A WHOLESALE OF MEDICAL PRODUCTS

2.3.1. Application for a Wholesale Authorization

A wholesale authorization can be granted to an establishment dealing with human medicines,

Veterinary medicines, Medical devices.

The supervising personnel of authorized wholesale establishments shall,

for wholesale pharmacy be a pharmacist,

for wholesale veterinary pharmacy be a veterinary doctor/pharmacist,

for wholesale of medical devices and diagnostics be biomedical engineer/pharmacist or

any other relevant qualification,

for wholesale of optical products be optician, or any other relevant qualification,

for wholesale orthopedic products be orthopedist or any other relevant qualification,

An application to operate a wholesale establishment shall be accompanied by the following:

1) Completed application form;

2) Business registration certificate and a full registration information of domestic company;


4) Evidence of payment of prescribed fees;

5) Notarized degree of the qualified personnel;

6) Notarized valid license to practice profession of the responsible qualified personnel where

applicable;

7) Professional agreement between the company and the qualified personnel in charge where

the Owner is not the responsible qualified personnel;




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8) Copy of the identity card or passport of both the owner and the responsible qualified

personnel;


1) The Authority shall inspect the premises to determine their suitability for wholesale of

medical products.

2) Premises that do not comply with the requirements for suitability shall not be eligible for

consideration for medical products Wholesale Authorization.

2.3.3. Location of premises for wholesale of medical products

The premises shall be located in a place where they cannot be contaminated from the external



The premises shall:

1) be of a permanent nature

2) being meant for commercial purposes or warehousing;

3) be protected against adverse weather conditions including dust, ground water seepage,


4) have adequate space for the carrying out and supervision of the necessary operations;

5) have floors and walls made of a washable and impervious material with a flat surface free

of cracks and a ceiling covered with a non-flaking finish that allows easy cleaning; and



2.3.5. Premises shall be in good state of repair, maintenance and sanitation

1) The process of maintenance and repair shall not, while being carried out, cause any

contamination of ingredients or products.

2) The external surroundings shall be maintained in a clean and tidy condition with regular

and adequate clearance of waste materials.

3) The premises shall have a regular and sufficient supply of water of suitable quality.

4) The premises shall have appropriate toilet facilities and hand washing facilities with single-

use towels or hand air drier.




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5) The premises shall have sufficient fire-fighting equipment which shall, at all times, be in

good condition and accessible.

2.3.6. Storage areas

The storage areas for medical products shall be well covered and off the floor in an area:

1) that is secure and has adequate space;

2) that is laid out to allow clear separation of different materials and products to minimize

the risk of mix-up;

3) Access to the materials and goods is restricted to authorized personnel only;

4) Medical Products that are temperature sensitive shall be kept in a temperature-controlled

storage facility; and

5) with separate area in the storage facility where recalled, expired or rejected drugs shall be

stored under lock and key.

2.3.7. Minimum floor space and height

1) For an establishment dealing with human medicines or medical devices, the sales and

administrative area shall have minimum continuous floor space of 30 square meters.

Within the 30 square meters, there shall be a separate office or administrative area, with

a full view of the sales area, for the responsible technician; and records shall be maintained

in this office or area. The storage areas shall have minimum floor area of 60 square meters;

and minimum height of 2.5 meters from the floor to the ceiling.

2) For an establishment dealing with veterinary medicines, the sales and administrative area

shall have minimum continuous floor space of 25 square meters. Within the 25 square

meters, there shall be a separate office or administrative area, with a full view of the sales

area, for the responsible technician; and records shall be maintained in this office or area.

The storage areas shall have minimum floor area of 45 square meters; and minimum

height of 2.5 meters from the floor to the ceiling.

3) The sales and storage areas shall be orderly, have adequate space, and protected from

direct sunlight, heat and moisture.

2.3.8. Documentation and related controls

1) All records (including but not limited to invoices, purchase orders, import authorizations,

sales and distribution records, in the Wholesale premise, etc.) for all medical products and

administrative records of the staff shall be properly kept in the medical products

establishment and be readily available to the inspection service when requested for or

needed.




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2) All entry and exit of medical products must be approved by the responsible qualified

personnel.

3) Availability of certified copy of license to practice of the qualified personnel in charge

where applicable.

4) Quarterly Reports on the distribution of controlled substances to be submitted to the

Authority.

5) A copy of the guideline on Good Distribution Practice (GDP), approved by the Authority.

6) Identify the establishment by a readable sign board with the number of authorization,

names and contacts of the qualified personnel in charge.

7) A copy of authorization, license to practice for the responsible qualified personnel shall

be conspicuously displayed in the retail establishment.

2.3.9. Staffing requirements

1) Qualified personnel (must); and

2) Support Staff: Assistant Pharmacist, Pharmacy Technician, Medical Assistant, Veterinary

Technician or Nurse (optional) depending on the category of the establishment.

2.3.10. Management of controlled substances

Controlled substances shall be kept in a secure, fixed separate and lockable storage place.

2.3.11. Good Distribution Practice

The medical products distributors shall have systems, facilities and operations that comply with

the Good Distribution Practice Guidelines, as adopted by the Authority.

2.3.12. Good Manufacturing Practice

The medical products Manufacturer shall have systems, facilities and operations that comply

with the Good Manufacturing Practice Guidelines, as adopted by the Authority.

2.3.13. Good Dispensing Practice

The medical products retail seller/dispenser shall have systems, facilities and operations that

comply with the Good Dispensing Practice Guidelines, as adopted by the Authority.




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2.4. AUTHORIZATION TO OPERATE A RETAIL SELL OF MEDICAL PRODUCTS

2.4.1. Application for Authorization

A retail authorization can be granted to an establishment dealing with human medicines, Veterinary

medicines, Medical devices.

The supervising personnel of authorized retail establishments shall,

for retail pharmacy be a pharmacist,

for retail veterinary pharmacy be a veterinary doctor/pharmacist,

for retail of medical devices and diagnostics be biomedical engineer or pharmacist or any

other relevant qualification,

for retail of optical products be optician or any other relevant qualification,

for retail orthopedic products be orthopedist or any other relevant qualification,

An application for an authorization to operate a retail establishment shall be accompanied by the

following:

1) Completed application form;

2) Business registration certificate and a full registration information of domestic company;




6) Notarized valid license to practice profession of the responsible qualified personnel where

applicable;

7) Professional agreement between the company and the qualified personnel in charge where


8) Copy of the identity card or passport of both the owner and the responsible qualified

personnel;


1) The Authority shall inspect the premises with respect to Regulations, to determine that

they are suitable for retail of medical products.

2) Premises that do not comply with the requirements for suitability as laid down in the

Regulations shall not be eligible for consideration for a Retail Authorization.




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2.4.3. Location of premises for retail establishment




The premises shall:

1) be of a permanent nature;

2) be protected against adverse weather conditions including dust, ground water seepage,


3) have adequate space for the carrying out and supervision of the necessary operations;

4) have floors and walls made with impervious material with a flat surface free of cracks and

a ceiling covered with a non-flaking finish that allows easy cleaning; and



2.4.5. Premises shall be in good state of repair, maintenance, and sanitation

1) The external surroundings shall be maintained in a clean and tidy condition with regular


2) The premises shall have a regular supply of water of suitable quality.

3) The premises shall have appropriate toilet facilities and hand washing facilities with single-

use towels.

4) The premises shall have fire-fighting equipment which shall, at all times be in good

condition and accessible.


The storage areas for medical products shall:

1) be secure and have adequate space;

2) have restricted access to unauthorized personnel;

3) keep products that are temperature sensitive in a temperature-controlled storage facility;

4) keep products that are light sensitive in area protected from light; and

5) have a separate area for recalled, expired or rejected medical products




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1) For an establishment dealing with human medicines, the retail pharmacy shall have a

minimum space of 40 square meters as whole that can be separated into minimum sales

area of 30 square meters and a storage room for Kigali City and secondary cities. The

minimum height shall be 2.5 meters from the floor to the ceiling.

2) For an establishment dealing with human medicines, the retail pharmacy shall have a


area of 25 square meters and a storage room for the rest of the country. The minimum

height shall be 2.5 meters from the floor to the ceiling.

Note: For human retail pharmacy that shall apply for magistral preparation, the

minimum additional space of 10 square meters in the same establishment

shall be dedicated to accommodate magisterial preparation activities.

3) For an establishment dealing with veterinary medicines, the retail pharmacy shall have a


area of 25 square meters and a storage room for Kigali City and secondary cities. The

minimum height shall be 2.5 meters from the floor to the ceiling.

4) For an establishment dealing with veterinary medicines, the retail pharmacy shall have a


area and a storage room for the rest of the country. The minimum height shall be 2.5

meters from the floor to the ceiling.

5) For an establishment dealing with optical or orthopedic products, the retail of optical and

orthopedic shop shall have a minimum space of 30 square meters as whole that can be

separated into minimum sales area of 25 square meters and a storage room everywhere in

the country. The minimum height shall be 2.5 meters from the floor to the ceiling.

6) The sales areas shall be orderly, have adequate space, and protected from direct sunlight,

heat and moisture.

1. The dispensing area shall:

a) be a separate lockable area with no access for the public;

b) have benches and working surfaces with impervious washable tops;

c) be fitted with a sink with running water, soap, single-use towels; and hand sanitizing

facility.

d) have provision for staff to put on appropriate protective garments.

2. The premises shall not be shared with any medical clinic, veterinary surgery or any other

business.




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1) All records (including but not limited to invoices, purchase orders, sales and dispensing

records, in the retail establishment), for all medical products and administrative records

of the staff shall be properly kept in the medical products establishment and be readily

available to the inspection service when requested for or needed.

2) All entries and dispensing of medical products must be approved by the responsible

qualified personnel.

3) Quarterly Report on the dispensed controlled substances (Narcotics and psychotropic

substances) to be submitted to the Authority.

4) A copy of the Good Dispensing Practice (GDP), approved by the Authority.

5) Authorized establishment shall be identified by a clearly displayed sign post containing

the name of establishment, names and telephone number of the qualified personnel.

6) The license to practice and the license to operate shall be conspicuously displayed in the

establishment.

2.4.9. Other support staff that can work in retail establishment (optional)

Support Staff: Assistant Pharmacist, Pharmacy Technician, Medical Assistant, Nurse, or

veterinary technician (optional) depending on the category of the establishment.

2.5. AUTHORIZATION TO OPERATE A VETERINARY DRUG SHOP

2.5.1. Application for Authorization

An authorization can be granted to company dealing with veterinary medicines in veterinary drug

shops. The supervising personnel shall be a veterinary technician.

An application for an authorization to operate a veterinary drug shop shall be accompanied by the

following:

1. Completed application form;

2. Business registration certificate and a full registration information of domestic company;

3. Lease contract of the location, if applicable;




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4. Evidence of payment of prescribed fees;

5. Notarized certificate/degree of the qualified personnel;

6. Notarized valid license to practice profession of the responsible qualified personnel where

applicable;

7. Professional agreement between the company and the qualified personnel in charge where


8. Copy of the identity card or passport of both the owner and the responsible qualified

personnel;

2.5.2. Inspection of premises suitability

1. The Authority shall inspect the premises with respect to Regulations, to determine that

they are suitable for veterinary drug shop.

2. Premises that do not comply with the requirements for suitability as laid down in the

Regulations shall not be eligible for consideration for a veterinary drug shop Authorization.

2.5.3. Location of premises for veterinary drug shop

The premises shall be located in a place where they cannot be contaminated from the external



The premises shall:

1. be of a permanent nature;

2. be protected against adverse weather conditions including dust, ground water seepage,


3. have adequate space for the carrying out and supervision of the necessary operations;

4. have floors and walls made with impervious material with a flat surface free of cracks and

a ceiling covered with a non-flaking finish that allows easy cleaning; and

5. be well lit, ventilated and have appropriate air-control facilities including temperature,


2.5.5. Premises shall be in good state of repair, maintenance, and sanitation




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1. The external surroundings shall be maintained in a clean and tidy condition with regular


2. The premises shall have a regular supply of water of suitable quality.

3. The premises shall have appropriate toilet facilities and hand washing facilities with single-

use towels.

4. The premises shall have fire-fighting equipment which shall, at all times be in good

condition and accessible.


The storage areas for medical products shall:

1. be secure and have adequate space;

2. have restricted access to unauthorized personnel;

3. keep products that are temperature sensitive in a temperature-controlled storage facility;

4. keep products that are light sensitive in area protected from light; and

5. have a separate area for recalled, expired or rejected veterinary drugs


For an establishment dealing with veterinary medicines, the veterinary drug shop shall have a

minimum space of 20 square meters as whole that can be separated into minimum sales area of 15

square meters and a storage room for Kigali City and secondary cities. The minimum height shall

be 2.5 meters from the floor to the ceiling.

For an establishment dealing with veterinary medicines, the veterinary drug shop shall have a

minimum space of 15 square meters as whole that can be separated into minimum sales area and a

storage room for the rest of the country. The minimum height shall be 2.5 meters from the floor to

the ceiling.

The dispensing area shall:

i. be a separate lockable area with no access for the public;

ii. have benches and working surfaces with impervious washable tops;

iii. be fitted with a sink with running water, soap, single-use towels; and hand sanitizing

facility.

iv. have provision for staff to put on appropriate protective garments.


1. All records (including but not limited to invoices, purchase orders, sales and dispensing

records, in the veterinary drug shop), for all veterinary medicines and administrative




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records of the staff shall be properly kept in the establishment and be readily available to

the inspection service when requested for or needed.

2. All entries and dispensing of veterinary medicines must be approved by the responsible

qualified personnel.

3. Authorized establishment shall be identified by a clearly displayed sign post containing

the name of establishment, names and telephone number of the qualified personnel.

4. The license to practice and the license to operate shall be conspicuously displayed in the

establishment.

2.6. Transportation requirements

Vehicles used to transport medical products should be properly designed and equipped to ensure protection

from different environmental and weather conditions in which it operates.

The use of vehicles with defects that could affect the quality of the medical products should be avoided.




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CHAPTER III: REFUSAL AND VALIDITY OF AN AUTHORIZATION

3.1. Refusal to grant an Authorization



An authorization to manufacture medical products, or to operate a wholesale establishment; or to

operate a retail establishment or to perform small scale manufacturing of any medical product,

operate veterinary drug shop; shall not be granted where the Authority finds the applicant not

complying with the minimum requirements prescribed in these guidelines.

3.2. Validity of an Authorization

1) An authorization shall be valid for one-year renewable from the date it is issued, but may be

suspended or withdrawn, if any of the conditions under which it was granted, is violated.

2) An authorization is issued to an applicant and shall not be transferable to another applicant without

approval of the Authority.


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CHAPTER IV: RENEWAL AND VARIATION OF AN AUTHORIZATION

4.1.Renewal of an authorization

An authorization shall be renewed after one year from the date it was issued, upon submission of

an application for renewal and after meeting all prescribed requirements. The application for

renewal of authorization shall be done one month before its expiration.

1) An authorization shall be valid for one-year renewable from the date it is issued, but may

be suspended or withdrawn, if any of the conditions under which it was granted, is

violated.

2) Application for renewal of an authorization shall be made to the Authority within the

validity period of the authorization.

3) A grace period of 6 months after expiry of the license shall be given to an establishment

that has failed to comply with renewal requirements; after the grace period the application

shall be considered as new application. The establishment shall remain closed after the

expiry of the license.

4) An authorization is issued to an applicant and shall not be transferable to another applicant

without approval of the Authority.

5) Any change to the authorization information shall be notified to the Authority through an

application.

4.2.Variation of an authorization

An application shall be made to the Authority for review and approval of any variation made on

the details of the issued authorization.

4.3.Notification of change in ownership

1) Where there is a change in the ownership of the business, the person to whom an

authorization was issued under these guidelines shall immediately notify to the Authority

the change.

2) The person to whom an ownership has been transferred to shall apply to the Authority

within thirty days.




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List of Forms for use with these guidelines



1) Doc. No. DIS/FOM/017-Application for medical products manufacturing authorization;

2) Doc. No. DIS/FOM/018-Application for medical products wholesale authorization;

3) Doc. No. DIS/FOM/019-Application for medical products retail authorization.

4) Doc. No. DIS/FOM/020-Application for veterinary drug shop authorization.


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ENDORSEMENT OF THE GUIDELINES

Author Authorized by Approved by

Title

Division Manager of

Drugs, Food Inspections &

Compliance

Head of Department of

Food and Drugs

Inspection and Safety

Monitoring

Director General

Names

Mr Munyangaju Jose

Edouard

Mr Gisagara Alex Dr. Charles KARANGWA

Signature

Digitally signed by Rwanda FDA (HoD FDISM) Date: 2020.09.11 13:37:12 +02'00'

Date

9 September 2020

11/09/2020

21/09/2020




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ANNEXES


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Page 37 of 49

3) ANNEX I: LIST OF REQUIRMENTS FOR APPLICATION FOR VARIATION

VARIATION CONDITION DOCUMENTS REQUIRED

Change of

ownership

If there is change

of ownership of

the facility

licensed

1) Application letter

2) Original authorization of the establishment

3) Notarized sales agreement

4) New Business registration certificate and a full

registration information of domestic company;



7) Notarized valid license to practice profession of the

responsible qualified personnel where applicable;

8) Professional agreement between the company and

the qualified personnel in charge where the Owner

is not the responsible qualified personnel;

9) Copy of the identity card or passport of both the

owner and the responsible qualified personnel;

Change of

location or

additional

warehouse

If the location of

the facility has

been physically

transferred with

changes in

previously

approved address















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Page 38 of 49

Change of

qualified

personnel

If the entity

engages in

additional

activities. It also

refers to a change

in the initial

license activity

1. Application letter

2. Original authorization of the establishment

3. Business registration certificate;

4. Evidence of payment of prescribed fees;

5. Notarized degree of the qualified personnel;

6. Notarized valid license to practice profession of the


7. Professional agreement between the company and



8. Copy of the identity card or passport of the

responsible qualified personnel;

Change of

business name

Change of

business name

without change in

location of

business owner












Closure of

activity

Closure of any

approved/added

activity

1. Application letter

2. Original authorization of the establishment

3. Copy of signed agreement with another related

establishment for acceptance of remaining products

if any.



Page 39 of 49

Rwanda Food and Drugs Authority

Rue. KN 3rd Boulevard de L’Union Africaine

P.O. Box 84, Kigali, Rwanda.

email: [email protected]; website:

www.rwandafda.gov.rw

Tel: +250 789 193 529

1. Particulars of the Applicant

2. Particulars of Pharmaceutical Manufacturing Premises

3. Contact Person on the premises

4. Dosage form of pharmaceutical products to be manufactured at the premises

Application for a Pharmaceutical Manufacturing Authorization

In accordance with Regulations No DIS/TRG/001 Rev. No 1 governing authorization to operate as manufacturer or

wholesaler or small scale manufacturing / compounding or retail seller of pharmaceutical products.

Name

Designation

Plot No

Street Name

Telephone Number(s)

E-mail number

Name of premises

Plot No

Street Name

(if different from 1 above)

Global Positioning System (GPS) Coordinates

Telephone Number(s)

E-mail number

Name

Designation

Telephone Number(s)

E-mail number

Check applicable box by double clicking on it:



Page 40 of 49

Tablets Capsules

Creams/Ointments/Lotions

Oral Liquids

Eye drops

Oral Powders

Parenteral Products

Other (specify) ………………………………………………………………………… 5. Particulars of Key Personnel

6. Documents submitted along with the application

a)

b)

c)

d)

e)

f)

g)

h)

Letter of intent to manufacture a pharmaceutical product;

certified copies of the Memorandum and Articles of Association;

Architectural plan of the site;

Environment impact assessment report;

Proof of payment of the appropriate fee;

Site master file;

List of products to be manufactured;

Certified copy of the certificate of registration of the pharmacist

manufacturing process;

Copies of certificates of the qualification of the key personnel

manufacturing process, quality control and quality assurance; and

Proof of payment of the prescribed fees.

to be in charge of the

i) to be involved in the

j)

7. Declaration






Tel: +250 789 193 529


a) Name and registration number of the

pharmacist in charge of the manufacturing

b) Name and registration number of pharmacist or

name of the chemist to be in charge of quality

control

c) Name and registration number of pharmacist or


assurance

d) Names, qualifications and registration number

of other pharmacists employed

e) Names of other chemists employed

I certify that the above information is correct and hereby apply for a Pharmaceutical Manufacturing



http://www.rwandafda.gov.rw/

https://rwandafda.gov.rw/web/index.php?id=53

Page 41 of 49






Tel: +250 789 193 529


Authorization for the above-named premises.

Signature of applicant Date

Name Designation






email: [email protected];

website: www.rwandafda.gov.rw

Tel: +250 789 193 529

Page 42 of 49

Application for a Pharmaceutical Wholesale Authorization




Name

Designation

Plot No

Street Name

Telephone Number(s)

E-mail number

9. Particulars of Pharmaceutical Wholesale Premises

Name of premises

Plot No

Street Name



Telephone Number(s)

E-mail number


Name

Designation

Telephone Number(s)

E-mail number



Page 43 of 49






Tel: +250 789 193 529


11. Particulars of Key Personnel

f) Name and registration number of the pharmacist

g) Name and registration number of support staff:

Assistant Pharmacist, Pharmacy Technician,

Medical Assistant or Nurse. (optional)


k) Company profile;

l) Business registration certificate and a full registration information of domestic company;

m) Lease contract of the location;

n) Evidence of payment of prescribed fees;

o) Valid license to practice pharmacy profession;

p) Commitment letter from the pharmacist to respect the laws and regulations relating to the

pharmacy practices;

q) Valid contract between the owner and the pharmacist in charge (where the Owner is not the

responsible pharmacist);

r) The professional agreement;

s) Degree and curriculum vitae of the pharmacist;

t) Copy of the identity card or passport of both the owner and the pharmacist; and

u) Two recent passport-size photographs of the owner and the pharmacist; and

v) Sketch plan of the premise, taking into consideration the minimum floor area for sales and

storage rooms. The minimum floor area acceptable is 120 square meters (at least 30 square

meters for sales room and 90 square meters for storage room, which may be in the same or

different location).

13. Declaration

I certify that the above information is correct and hereby apply for a Pharmaceutical Wholesale






Page 44 of 49






Tel: +250 789 193 529



Name Designation



Page 45 of 49





Tel: +250 789 193 529

Application for a Pharmaceutical Small Scale Manufacturing Authorization




Name

Designation

Plot No

Street Name

Telephone Number(s)

E-mail number

15. Particulars of Pharmaceutical Small Scale Manufacturing Premises

Name of premises

Plot No

Street Name



Telephone Number(s)

E-mail number


Name

Designation

Telephone Number(s)

E-mail number

17. Dosage form of pharmaceutical products to be manufactured at the premises

Check applicable box by double clicking on it:



Page 46 of 49





Tel: +250 789 193 529


Oral Liquids Oral Powders . Creams/Ointments/Lotions

Other (specify) ………………………………………………………………………


h) Name and registration number of the pharmacist

in charge of the manufacturing

i) Name and registration number of pharmacist or


control

j) Name and registration number of pharmacist or


assurance

k) Names, qualifications and registration number

of other pharmacists employed

l) Names of other chemists employed


w) Company profile;

x) Letter of intent to manufacture a pharmaceutical product;

y) certified copies of the Memorandum and Articles of Association;

z) Architectural plan of the site;

aa) Site master file;

bb) List of products to be manufactured;

cc) Certified copy of the certificate of registration of the pharmacist to be in charge of the

manufacturing process;

dd) Copies of certificates of the qualification of the key personnel to be involved in the

manufacturing process, quality control and quality assurance; and

ee) Proof of payment of the prescribed fees.





Page 47 of 49





Tel: +250 789 193 529


20. Declaration

I certify that the above information is correct and hereby apply for a Pharmaceutical Small Scale

Manufacturing Authorization for the above-named premises.


Name Designation



Page 48 of 49






Tel: +250 789 193 529

Application for a Pharmaceutical Retail Authorization




Name

Designation

Plot No

Street Name

Telephone Number(s)

E-mail number

22. Particulars of Pharmaceutical Retail Premises

Name of premises

Plot No

Street Name



Telephone Number(s)

E-mail number


Name

Designation

Telephone Number(s)

E-mail number






Page 49 of 49






Tel: +250 789 193 529

Application for a Pharmaceutical Retail Authorization

m) Name and registration number of the pharmacist

n) Name and registration number of support staff:

Assistant Pharmacist, Pharmacy Technician,

Medical Assistant or Nurse. (optional)


ff) Company profile;

gg) Business registration certificate;

hh) Lease contract of the location;

ii) Evidence of payment of prescribed fees;

jj) Valid license of the responsible Pharmacist to practice pharmacy profession;

kk) Commitment letter from the responsible pharmacist to respect the laws and regulations relating

to the pharmacy practices;

ll) Valid contract between the owner and the responsible pharmacist in charge (where the owner

is not the responsible pharmacist);

mm) The professional agreement;

nn) Degree and curriculum vitae of the responsible pharmacist;

oo) Copy of the identity card or passport of both the owner and the responsible pharmacist; and

pp) Two recent passport-size photographs of the owner and the responsible pharmacist.

26. Declaration

I certify that the above information is correct and hereby apply for a Pharmaceutical Retail



Name Designation



