Guidelines for Auditing of Technical

Activities of CIPMCs

भारत सरकार/Government of India

कृषि एवं ककसान कल्याण मंत्रालय / Ministry of Agriculture & Farmers Welfare

कृषि, सहकाररता एवं ककसान कल्याण षवभाग / Department of Agriculture, Cooperation & Farmers Welfare

वनस्पतत संरक्षण, संगरोध एवं संग्रह तनदेशालय / Directorate of Plant Protection, Quarantine & Storage

एन एच - IV, फरीदाबाद (हररयाणा )/N.H.-IV, Faridabad (Haryana) – 121001

July, 2018

Endorsement

The “Guidelines for Auditing of Technical Activities of CIPMCs” has been prepared by

IPM Division, Directorate of Plant Protection, Quarantine & Storage, Faridabad – 121001

(Haryana), to provide guidance for auditing various activities performed by Central

Integrated Pest Management centres (CIPMC). This document will enable the auditors to

closely monitors various activities, targets achieved and production of bio-control agents,

procedures and SOP followed by CIPMCs.

This guideline is approved for adoption and shall come into force from 1st July, 2018.

Dr DDK Sharma

Plant Protection Adviser

Directorate of Plant Protection, Quarantine & Storage,

NH-IV., Faridabad-121001

Introduction

Adoption of modern agricultural technology comprising of introduction of high yielding crop

varieties, use of chemical fertilizers, assured irrigation and improved agronomic practices during late

60s and 70s has enabled the Indian farmers in increasing the crop production 2 to 3 folds. However,

such an intensive cropping system has also paved the way for emergence of various pest problems. To

overcome serious pest outbreak, farmers were motivated to adopt prophylactic control measures with

more emphasis on application of chemical pesticides. However, indiscriminate and injudicious use of

pesticides for the control of various pests has resulted in several adverse effects viz., development of

resistance in pests to pesticides, resurgence in pests, depletion of beneficial insects, outbreak of

secondary pests, pesticide residues in food, fodder, soil, water, pesticides poisoning and health hazards

to human beings, wild-life and live-stocks. It has been observed that pests which were of minor

importance hitherto now have attained major pest status causing considerable economic loss to the

farmers. This is because the natural enemies of these pests (parasitoids, predators and pathogens)

which were maintaining pest population under economic threshold level have either been completely

destroyed or their population has been considerably reduced by indiscriminate and injudicious use of

chemical pesticides.

Central IPM Centres were established in 1990 to cater to the plant protection needs of different

states of the country and to disseminate the eco-friendly integrated pest management (IPM) practices,

creating awareness on judicious and need based use of pesticides as a last resort. These Centres are

working under Directorate of Plant protection, Quarantine & Storage, Department of Agriculture,

Cooperation & Farmers Welfare, Govt. of India. Presently 35 CIPMCs are working in different states

to take on the challenges of plant protection in the country in a harmonized manner with objectives to

conduct survey/surveillance on different crop pests & diseases; augmentation, conservation & release

of bio-control agents and imparting trainings to extension functionaries and farmers.

The CIPMCs are involved in implementation of various eco-friendly plant protection approaches approved

by Government of India. The CIPMC carryout various tasks assigned from time to time to promote

sustainable plant protection approaches. There is a need for evaluation of various activities to ensure the

objectives of the IPM scheme are being implemented uniformly, systematically and effectively. The

“Guidelines for auditing of technical activities of CIPMCs” will help to ensure

Uniformity in implementation of various activities

Monitor the effectiveness of implementation and to

Identify any gaps for improvement.

Economic impact made on farmers and agro-ecosystem

About the Sub Scheme “Strengthening and Modernization of Pest Management

Approach in India”

Plant protection is very important for crop production and for sustainable agriculture. Plant

protection activities encompass plant quarantine, regulation of pesticides, minimizing crop loss due to pests

including locust control in desert areas and training and capacity building for plant protection.

Under the Green Revolution (Krishonnati Yojana), one of the scheme is “Sub Mission on Plant

Protection and Plant Quarantine (SMPPQ)”. One of the components of SMPPQ is “Strengthening and

Modernization of Pest Management Approach in India (SMPMA)” which includes Integrated Pest

management as one of the sub components.

Integrated Pest Management is environment friendly ecological approach for managing pest

problems. It encompasses pest management techniques, such as cultural, mechanical and biological with

minimum dependence on chemical pesticides. IPM related activities are being implemented through 35

Central Integrated Pest Management Centres (CIPMCs) established in 29 States and one Union Territory.

The mandate, objectives and activities objectives of Integrated Pest management are as follows:

Mandate The mandate of the Centres is to minimize crop loss due to pest & disease, pest/disease monitoring for

timely advisory to forewarn farmers, production and release of bio-control agents/ bio-pesticides,

conservation of bio-control agents and popularizing IPM in by imparting training to Agriculture /

Horticulture Extension Functionaries through Human Resource Development (2 days & 5 days training

programme and Season Long Training programme) and Farmers at Grass Root Level at by organizing

Farmers Field Schools (FFSs) in farmers’ fields. Basic aim of FFS is to train the farmers on the latest IPM

technology so that they are able to take decision in pest management operations. In FFSs the farmers are

also trained about the judicious use of pesticides on their crops so that the crop can be grown with barest

minimum use of chemical pesticides. These activities are conducted as per the Standard Operating

procedures for Integrated Pest Management published during 2014 by Dte.PPQ&S.

Objectives

Minimize the crop losses caused by pests and diseases.

Encourage farmers to use various ecologically sustainable integrated pest management approaches

rather than relying only on chemical pesticides.

Promote use of bio-pesticides & bio-control agents in plant pest management.

Conserve the diverse Agro-ecosystem for build-up of various natural enemies for plant pests.

Create awareness among farmers on.

(i) Safe and judicious use of chemical pesticides,

(ii) To follow the label claims and instructions on dose and use as approves by CIBR&C.

Carry our survey and surveillance for pests and diseases with main emphasis to forewarn the

farmers on the potential epidemics of plant pests.

Imparting training to Agriculture/ Horticulture Extension Functionaries and Farmers at Grass Root

Level by organizing Farmers Field Schools/ 2 days/ 5 days HRD programmes and Season Long

Training programmes of 30 days on IPM and popularizing IPM among farming community.

Activities The 35 Central Integrated Pest Management Centers (CIPMCs) located in 29 States and one Union

Territory undertakes the programme with following activities:

Surveillance & Monitoring of insect-pest & diseases.

Augmentation and Conservation of Natural enemies.

Production and releases of bio-control agents.

Human Resources Development (HRD) through Farmers’ Field Schools (FFSs), Season-long

training programmes, orientation training programme and refresher courses.

I. Audit of CIPMCs

To ensure the proper working of CIPMCs, an audit to check the maintenance of CIPMCs offices will

be conducted by Directorate of Plant Protection, Quarantine & Storage (PPQ&S) once in a year. The audit

covers verification of various records on technical activities in CIPMCs. This inspection will be made by

officers/ officials of Directorate of PPQ&S authorized by Plant Protection Adviser with prior intimation to

concerned CIPMCs. Authorised officers/ officials will inspect the working of CIPMCs in all respects and

submit the report in prescribed format (Annexure-I).

During the audit check, the following record will be checked by the nominated teams.

1. Targets fixed on (i) survey area (ii) HRD programmes (iii) Bio-control production

2. Attendance register of staff

3. Stock register of equipment.

4. Record of servicing of equipment.

5. Stock register of bio-agent’s production and their utilization.

6. Record of trainings imparted to farmers/other organization.

7. Trainings of staff (In-house/ External Institutes)

8. Details of items purchased (both consumable & non-consumable).

9. Availability of literature, posters/banners

10. Participation in Kishan mela etc.

11. Details of advisories issued by states

12. Profiling of pests/diseases of concern region

13. Details of meetings attended with concern state government officers/KVKs/SAUs

14. Details of Farmer field schools (crop wise, farmers’ details, records of activities done during

FFSs, data of IPM vs. non-IPM plot)

15. Data related to farm gate samples drawn for PRA

16. Details of HRD programmes (participant’s details, records of activities done during HRD

programmes, curriculum of HRD programme)

17. Maps of survey routes and FFS places

18. Details of pest & diseases above “Moderate level” and management measures suggested.

19. Availability of survey kits

20. Records related to augmentation & conservation

21. Documentation of Success stories, if any

22. New records (pests, diseases, predators, parasitoids etc.

23. Maintaining of Publication materials like Posters and Awareness literature for Farmers

Annexure-I

Audit Proforma (General information)

S. No. Particulars

01. Name of CIPMC to be inspected

02. Date of Inspection

03. Name of auditor (s) authorised by HQ/PPA for inspection

04. Name of officer In-charge

05. Activity Status

Whether the ready-reckoner of concern CIPMC is prepared

mentioning the role of each staff, history of pests in that area, major

activities (Auditors are advised to submit a copy along with audit

report)

Yes/ No

Whether Station has prepared the list of stakeholders & progressive

farmers, their contact number, mail id (Auditors are advised to submit a

copy along with audit report)

Yes/ No

Maintaining of attendance register of staff / installation of Biometric

Attendance System

Yes/ No

Whether Station has maintained breakup of C:B ratio, baseline data

related to input, pesticide residue analysis data, yield parameters,

pesticide spray related data for FFS during in IPM & non-IPM plots

Yes/ No

Whether Station has maintained FFS book in respect of earlier

conducted FFSs.

Yes/ No

Whether Stations are using any questioner /format for getting pre &

post FFS data related to cost, benefit, input etc. (Auditors are advised

to submit a copy along with audit report)

Yes/ No

Whether Station is maintaining stock register of equipment Yes/ No

Whether Stations are conducting the FFS under Sansad Adarsh Gram

Yogna and intimation in this regard is communicated to Honourable

MP or not

Yes/ No

Maintaining of record of servicing of equipment Yes/ No

Maintaining of record of trainings imparted to farmers/other

organization

Yes/ No

In-house skill enhancement training of technical staff

Yes/ No

Trainings of staff through external institutes etc. Yes/ No

Maintaining of details of items purchased stock register (both

consumable & non-consumable)

Yes/ No

Records of bio-control agents produced Yes/ No

Record of bio-control agents released in farmer fields, name of the

farmer, contact number, village, crop grown etc.

Yes/ No

whether Stations are submitting technical report periodically to HQ

through e-mail

Yes/ No

Maintaining of register for details of meetings attended with concern

state government officers/KVKs/SAUs

Yes/ No

Maps of survey routes prepared

Yes/ No

Maintaining of register for data with respective to farm gate samples

Yes/ No

Availability of Survey kits (Auditors may verify the status of available

kits)

Yes/ No

Compilation of Success stories Yes/ No

Whether advance field survey of the areas with past history of pests /

diseases attack are being conducted or not for precautionary and

remedial actions.

Yes/ No

Whether data related to major pesticides including molecule name

(chemical and trade name) MRP, Sale price are being compiled in both

Kharif & Rabi season.

Yes/ No

Whether the CIPMCs are compiling the details of pesticide dealer having

valid license or not and whether designated CII are drawing samples as

per the target allotted by PPA

Yes/ No

Whether the CIPMCs are carrying out the Video recording for CIPMC

activities undertaken in their respective States along with interaction

with farmers for telecast on Kisan Channel

Yes/ No

Whether the CIPMCs have maintained crop wise predator, parasitoid,

pest and diseases photographs

Yes/ No

06. SBCL under CIPMC jurisdiction Status

If any, State Bio-control laboratory under jurisdiction (Attach list) Yes/No

Audit of all SBCL done (Month & year) along with remarks

Yes/No

07. Remarks of the authorised auditor (s), if any

08. Name & Signature of Officer-In-Charge, CIPMC/ Auditee with date

and stamp

09. Name & Signature of the authorised auditor (s) with date and stamp

II. Audit of Bio-control Laboratories at various CIPMCs

The IPM centres are responsible for production and field release of various bio-control agents. Targets for

various bio-control agents production are assigned to each CIPMC., To ensure the proper working of

Biocontrol labs at CIPMCs, an audit of laboratories will be conducted. The audit will cover maintenance

& records/registers of Bio-control Laboratory, mass production of bio-agents parasitoids (like

Trichogramma sp., Chelonus blackburnni, Bracon sp., Epiricania melanoleuca etc.), Predators (like

Chrysoperla sp.), bacteria (like Pseudomonas sp.), Fungus (like Trichoderma sp., Beauveria sp.),

Entomopathogenic (insect-parasitic) nematodes (like Steinernema and Heterorhabditis), Nuclear

Polyhedrosis Virus (NPV) etc. in CIPMCs. Authorised officers/ officials will inspect the working of

CIPMCs in all respects and submit the report in prescribed format (Annexure- II).

Maintenance of Host culture

Mass rearing of bio control agents for augmentation & field releases is the most important activity

of the CIPMCs. For mass production of many predators and parasitoids (like egg parasitoids –

Trichogramma spp., egg-larval parasitoids- Chelonus spp., larval parasitoid- Bracon spp., Goniozus spp.,

Cotesia spp., insect predators- Chysoperla carnea, predatory spiders and Reduviids., Corcyra cephalonica

has been the most suitable host insect. Besides some entomophagous nematodes such as Steinernema spp.,

is also reared on Corcyra cephalonica.

The audit team will verify the followings items/ documents for each Host culture maintained:

1. Mother culture (Quantity)

2. Record of daily activities like (collection of moths/ egg production/date of egg

infestation/expected date of adult emergence etc.in case of Corcyra)

3. Register of Items purchased

4. Stock register for purchase of feed and other required items

Appendix-II

Proforma for Technical Audit of Bio-labs run by CIPMCs

S. No. Particulars Details

01. Name of CIPMC to be

inspected

02. Date of Inspection

03. Name of Officer

authorised by HQ/PPA

for inspection

04. Name of lab in-charge

05. Staff deployed in laboratory Skilled to handle lab work

Name Designati

on

Qualification &

training

undertaking

Experie

nce

Status

(i) Yes/ No

(ii) Yes/ No

(iii) Yes/ No

(iv) Yes/ No

(v) Yes/ No

06. Necessary equipment available in the lab Yes/No

List of equipment

(separate sheet may be

attached), if yes

Log Book for each equipment

maintained

Maintenance of equipment/

calibration (if any)

Yes/No

Yes/No

07. Host insect produced Status

Name of the host Production methods with facilities in

lab

Yes/ No

(i) Separate sheet may be attached

Yes/ No

(ii) Yes/ No

(iii) Yes/ No

(iv) Yes/ No

(v) Yes/ No

08. Bio-agent production

Name of the bio-

agents

Annual

target

Monthly target achieved Remarks

Quantity Yes/

No

(i)

(ii)

(iii)

(iv)

(v)

09. Whether the number/ quantity mentioned in the bio-control agent

production register justified as per the available infrastructure of

laboratory (details of major equipment with number)

Yes/ No

10. Utilization of bio-agents (as per Stock Register)

List of beneficiary farmers (name, Contact number etc.) may be attached

Name of the bio-

agents/bio-

pesticides

Target

pests

Quantity Released

(Nos./Kg.)

Crops on

which

released

Area covered in Ha

Monthly Progressive Monthly Progressive

11. Whether weekly/ monthly progressive report is being submitted to Dte.

PPQS Faridabad. If not, reasons thereof?

Yes/ No

12. Whether the laboratories are maintaining/ producing/multiplying any

other bio-agents besides the target given by Dte. PPQS, if yes, attached

list.

Yes/ No

13. Other activities being undertaken by Laboratories (If yes, provide details) Yes/ No

14. Whether the purchase of consumables justified as per the production of

bio-control agents (If yes, provide purchase details of consumables items)

Yes/ No

15. Whether any mechanism/ testing facility available for measuring the

quality of bio-control agents (If yes, details about the technique)

Yes/ No

16. Remarks of the authorised auditor (s), if any

17. Name & Signature of Officer-In-Charge, CIPMC/ Auditee with date and stamp

18. Name & Signature of the authorised auditor (s) with date and stamp

Annexure-III

Audit of trainings conducted (FFS/HRD programmes/SLTPs/surveys etc.)

(Onsight audit may be conducted, if programmes are running)

S. No. Particulars

Status

1. Whether formal work distribution is done for different technical

activities

Yes/ No

2. Availability of resources (Vehicle/ Kits, literature, posters, banners,

technical staff etc.)

Yes/ No

3. Whether an employee has been assigned as IPM coordinator to

provide day-to-day oversight of the program in each season.

Yes/ No

4. Criteria of selecting of FFS village Yes/ No

5. Conduct a thorough inspection of FFS plots and FFS village to

assess IPM-FFS

Yes/ No

6. Mapping of FFS Yes/ No

7. Availability of IPM literature in local language Yes/ No

8. Details of other inputs being distributed among farmers during FFS Yes/ No

9. Timely distribution of IPM Kits/literature/bio-pesticides to farmers Yes/ No

10. Details of trainee along with phone number Yes/ No

11. List of FFS farmers maintained (year wise/ season wise) Yes/ No

12. List of master trainer maintained (year wise/ season wise) Yes/ No

13. Records of activities done during FFSs/ data of IPM vs. non-IPM plot

are being maintained/ compiled

Yes/ No

14. Follow up action and impact assessments Yes/ No

15. Profiling of pests/diseases of concern region

Yes/ No

16. Details of HRD programmes (No. of 2 & 5 days HRD programme /

participant’s details, records of activities done during HRD

programmes, curriculum of HRD programme)

Yes/ No

17. SLTP conducted during Kharif/ Rabi Yes/No

18. If yes, Details of SLTPs (participant’s details, curriculum of SLTP in

accordance with title of SLTP)

Yes/No

19. Maps of survey routes Yes/No

20. Records related to augmentation

Yes/ No

21. Records related to conservation

Yes/ No

22. New records (pests, diseases, predators, parasitoids etc.)

Yes/ No

23. Constraints (if any)

24. Remarks of the authorised auditor (s), if any

25. Name & Signature of Officer-In-Charge, CIPMC/ Auditee with date

and stamp

26. Name & Signature of the authorised auditor (s) with date and stamp