Guide on Reporting EIA-EIS

8/10/2019 Guide on Reporting EIA-EIS

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HEALTH, SAFETY & ENVIRONMENT Z0000-GL-GEN -N-019-020

GUIDE ON REPORTING ENVIRONMENTALIMPACT ASSESSMENT AND ENVIRONMENTAL

IMPACT STATEMENT

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Date: 07-10-2008Page No .: 1/20

ZADCO

GUIDE ON REPORTING ENVIRONMENTAL IMPACT ASSESSMENT AND ENVIRONMENTAL IMPACT STATEMENT

Owner: HSE MANAGER

The only official version of any pr ocedure is th at published on the ZADCO Intranet

Z0000-GL-GEN-N-019-020

Revision A0

DATE: 07-OCT-2008

ISSUED FOR REVIEW


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HEALTH SAFETY ENVIRONMENTGUIDE ON REPORTING ENVIRONMENTAL

IMPACT ASSESSMENT AND ENVIRONMENTALIMPACT STATEMENT

I Numbering System I

If Controlled

Copy Number

D

lOOOO-GL-GEN -N-019-020

Rev.AO

Date: 07-10-2008

PaQe No.: 2/20

Revision Approval Status

ZAKUM DEVELOPMENT COMPANY This procedure applies to AllZADCO facilities

NameOriginator I Reviewer

Saeed Saleh Sa i AI I Yagoob AlrefaeiYafei

ApproverMousa AI Hajri

Endorsement

Date I 13.10.2008

Title

Unit

Signature

EnvironmentEngineer

HSE

HSE HE T

HSE

NHSE Manager


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Issue Record REV. NO DATE ORIGINATOR REVIEWER APPROVAL

A0 07.10.2008 Ian Burt Yagoob Alrefaei Eisa Al Sarkal

NOTES

1. Revision number shall start from 1 denoting the original Procedures. Numeric and Alphanumeric designation shall indicatedraft issue for review e.g. 1, 2, A1,A2 etc. Alphabetic letters shall indicate approved document endorsed for implementation

e.g. A, B, C etc The letters O and I shall not be used.2. The authority that has signed the original engineering procedure shall approve any revision to the engineering procedure.3. All technical enquiries, suggestions, clarifications, or change request shall be addressed in the first instance to the originator.

Subsequent approval shall be affected by the approver. Contractors and or Service providers should address such queries tothe person nominated in the contract or service order.


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Revision Record

DATE REV. NO PAGES REVISION (BRIEF DESCRIPTION)

07.10.2008 A0 All Compliance with ADNOC COPV2-01.

Compliance with ADNOC COPV1-02Meeting ZADCO Project HSE Review


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TABLE OF CONTENTS

1. Purpose 5

2. Scope 53. Responsibility 5

4. Procedure 5

4.1 Process of Conducting EIA 5

4.2 Elements of EIA and EIS 84.2.1 Description of The Project, The Affected Environment, and The Baseline Conditions. 84.2.2 Identification and Evaluation of Key Impacts 94.2.3 Alternatives, Mitigation Measures, and Recommendations 10

5. Communication of Results 126. Review and Evaluation of EIA and EIS 13

7. References 13

Appendix 1 14


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1. PurposeThis guide describes ZADCOs minimum requirements for conducting EnvironmentalImpact Assessments (EIA) and Environmental Impact Statements (EIS) for its new,substantially altered, or existing major facilities.This guide provides stakeholders with a format to communicate the outcomes of theEIA in an acceptable manner. It is also a vital tool to help in maintaining the quality ofEIS and EIA documents submitted to ADNOC.While additional requirements may be stipulated, this guide is prepared in accordanceto ADNOC-COPV2-01 on Environmental Impact Assessment, ADNOC-COPV1-02 onHSEIA Requirements, and ZADCO Project HSE Review (PHSER) procedure and doesnot deviate from their main requirements.

2. ScopeThis guide applies to all ZADCOs relevant projects, facilities, and operations listed inSection 2 of ADNOC Code of Practice Volume 1-02 on HSEIA Requirements.For ZADCOs projects, facilities, and operations not listed in Section 2 of ADNOCCOPV1-02 on HSEIA Requirements, EIA is deemed necessary upon therecommendation of HSE Line Manager, HSE-HE Team Leader, and/or EnvironmentalEngineer.

3. Responsibility

Line Managers, Team Leaders, and Corporate HSE-H&E shall be responsible forensuring:

- Compliance with the requirements of this Guide- Consultants and contractors awareness of the requirements of this Guide

4. Procedure

4.1 Process of Conducting EIAThe EIA must be conducted by suitably qualified, experienced and competent persons.It shall cover the following requirements:

a. Pre-set conditions/thresholds for projects, facilities and operations that requireEIA

b. Distinction between Site Operator and Contracting Company when definingresponsibilities for conducting an EIA

c. Recognition of EIA as a lifecycle process which must be performed eitherseparately or as part of the HSEIA, at each of the typical four lifecycle stages:

Phase 1: Conceptual design and Front End Engineering Phase 2: Engineering, Procurement and Construction (EPC) Phase 3: Operation Phase 4: Decommissioning/disposal

d. Distinction between planned, routine, non-routine and accidental environmentalimpacts and/or releases.

e. Distinction between significant environmental impacts and those of lesservalue.


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f. Requirement for an Environmental Impact Statement (EIS) for all plannedsignificant environmental impacts, if identified. The EIS must provide evidencethat full EIA process has been followed for these impacts and contain thedeliverables of the full EIA process

g. Requirement for a de minimis statement if no planned significantenvironmental impacts have been identified. Determining de minimis statusessentially means that the EIA process was stopped after its initial stages i.e.upon completing impact identification and assessment. The statement mustprovide the reasons for determining de minimis status.

h. Independent verification of the EIS or de minimis statement under certainconditions.

i. Consultation with stakeholders and submission of the EIS or de minimisstatement for approval by ADNOC, being the HSE regulator for the Abu DhabiOil & Gas industry.


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Figure 1. EIA Process Flowchart

Reference: A DNOC COP V2.01 on Environ mental Impact Assessment Section 2.2


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4.2 Elements of EIA and EIS

The following elements should be considered when preparing EIA and EIS. Unless clearlystated, they apply to both EIA and EIS.

4.2.1 Description of The Project, The Affected Environment, and The BaselineConditions.

A. Descr ip tion of the project

The report should include a section pertinent to the purpose of the project, its stage in theproject planning process and its main objectives and proposals.

The report should account for the following considerations:- Describing the purpose and lifetime of project while including aims and

objectives and clearly explaining the current stage in the project preparationprocess and any future changes

- Defining the scope and coverage of the EIA while including associateddevelopments, facilities, and infrastructure

- Describing the physical characteristics of the proposed project, including layout,footprint, and land/area use requirements during construction and operation

- Stating the overall objectives of the project and the justification for it, based onenvironmental, economic, and social considerations

- Identifying related programs and projects- Describing the main characteristics of the project including nature and quantities

of raw materials to be used

- Estimating the type and quantities of all expected residues and emissionsarising from the project, e.g. releases to air, water, and soil, wastegeneration/production, noise, vibration, etc.

For EIS, the above should be summarized properly.

B. Affected environment .

The effects of the projects should be defined clearly.

The extent of the local environment potentially affected by the project should be identifiedand described clearly, by narrative and/or by a map, including areas extending beyond theproject area. The description should include identification of the components of the widerenvironment likely to be affected by the project.

C. Baseline condit ions .

The report should include a description of the affected environment as it is currently, andas it could be expected to develop if the project were not to be adopted.

Baseline conditions should be presented while considering the following:- Describing local environmental capital .

Reference should be given to any key assets in addition to renewable and non-renewable resources


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The aspects of the environment likely to be affected by the project and anyinterrelationships between them should be clearly described including atminimum the following as a description of the baseline conditions, humanbeings, flora and fauna, soil, water, air, climate, landscape, material

assets and cult ural heritage.. - Describing the local environmental quality , i.e. existing environmental problems

and pressures on the environment, including estimates of waste production,pollut ion levels, other development pressures on the local environment

- Presenting new representative and accurate baseline data for the projectsgeographic locations with supporting documentation/references. Where applicable,project-specific data may be required per requirement of HSE Line Manager, HSE-HE Team Leader, and/or Environmental Engineer to supplement, support, andvalidate previously conducted baseline studies. In case EBS is deemedunnecessary for the particular project, consultant may request a waiver subject toHSE Line Manager, HSE-HE Team Leader, and/or Environmental Engineers

approval.

4.2.2 Identif ication and Evaluation of Key Impacts

A. Scoping of the environmental appraisal .

Policies and impacts should be scoped in a systematic and explicit manner to ensure thatall relevant issues are covered. While doing that, the following shall be considered:

- Using a systematic methodology in the identification of potentially significantenvironmental aspects, including those of alternatives

- Establishing and justifying environmental/sustainability indicators to assist in

impact identification- Describing the aspects of the environment likely to be significantly affected by the

project and any interrelationship between them, including at a minimum: humanbeings, flora and fauna, soil, water, air, climate, landscape, material assetsand cultural heritage .

- Describing the likely significant impacts of the projects including, direct, indirect,secondary, cumulative, short, and long term impacts resulting from:

Existence of the project

Use of natural resources

Emission of pollutants, creation of nuisance and generation/disposal ofwaste.

The assessment must also take into account associated facilities/developmentssuch as new transport infrastructure. Note: all emissions/discharges from thefacility must comply with relevant environmental standards.

- Describing the techniques used to predict significant impacts- Describing the mitigation measures proposed to prevent, reduce, and, where

possible, offset any significant adverse impacts on the environment

B. Describi ng key impacts .


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The likely key impacts of the project as identified in the scoping stage and those of itsalternatives should be described as precisely as possible while taking into consideration thefollowing:

- Type of project & the stage in its preparation- Type of impacts

Direct and indirect

Permanent and temporary- Extent of impacts

Short and long-term (quantified, where possible)

Impacts of the project on the local and wider environment- Referencing the predicted environmental impacts to the projects aspects giving

rise to them

- Assessing thoroughly cumulative impacts and whether they remain withinacceptable threshold (Refer to section C, Assessment of Impacts)- Describing the types of future changes to environmental media and receptors

C. Assessment of Impacts

The expected significance of the project impacts and its alternatives should be assessedbased, where appropriate, on their quantification. The rationale, assumptions and value

judgements used in prediction and assessing significance should be described whileconsidering the following:

- Predicting the impact magnitude in either quantitative or qualitative terms.- Assessing impact significance while taking into account where relevant:

Impact magnitude

Impact locations

Impact duration

Opinions of affected parties/experts

Environmental/sustainability criteria

The precautionary principle

International and national environmental protection objectives- Describing and justifying the method used to predict impact magnitude and

significance while explicitly stating any value judgements used.

D. Appraising t he sustainability of the project

The Report should review how sustainability considerations were taken into account in theproject as follows:

- Assessing the sustainability of the project in the local and wider context- Establishing and justifying specific criteria for evaluating the sustainability of the

project


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- Assessing the compliance of the project to Federal, Emirate of Abu Dhabi, or ADNOC/ZADCO sustainability strategies, e.g. Zero-Flaring, Waste Minimization,Clean Development Mechanism, or Green Procurement

4.2.3 Alternatives, Mitigation Measures, and Recommendations

A. Alternatives

The alternatives to the project, considered at previous and present stages of the projectmaking process, should be outlined, described and evaluated along with the environmentalimplications of each. Reasons for any final choices given, including reasons for rejection,should be discussed in detail in EIA and briefly in the EIS.

Where a do nothing alternative exists, an assessment should be made, and consequencesof not executing the project should be given.

When stating the main reasons for selection of the preferred option, environmental impacts

must be taken into account.B. Mitigation measures

Significant adverse impacts likely to result from the implementation of the project should beconsidered for mitigation while considering the following:

- Proposing mitigating measure to prevent, reduce, or offset the significant adverseimpacts of implementing the project on the environment.

- Describing the anticipated effectiveness of the proposed mitigation measuresindicated in terms of Pollution Prevention Control, BAT, BATNEEC, ALARP, CostBenefit, etc?

- Stating commitment to and responsibility for mitigation measures.

C. Monito ring and review

Effective arrangements should be made for monitoring and reviewing the project'simplementation, considering the following:

- Proposing monitoring arrangement to check the environmental impacts resultingfrom the implementation of the project, and their conformity with the predictionswithin the report.

- Including provisions to review the project on a regular basis to ensure that anyunexpected environmental impacts are identified and taken into account in projectrevisions.

- Stating commitment to and responsibilities for monitoring and review.

D. Recommendations

Based on the results of the environmental appraisal, the Report should presentrecommendations for consideration in subsequent decision-making relating to the projectand its implementation, considering the following:

- Including recommendation concerning the project, e.g. amending and introducingnew technologies or locations and/or on the final selection of alternatives.

- Cross referencing the recommendations for mitigation to other important projectsdesign documents in order to assist with tracking of their implementation throughthe project cycle.


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- Providing an Environmental Action Plan specifying how the recommendationsarising from the EIA will be carried forward, including the commitment tomonitoring and controlling any environmental pollution arising from the project.Note that this should include monitoring requirements that may be required to

manage long-term impacts after the decommissioning/abandonment phase.- If applicable, making recommendations for further investigation of activities arising

from the project within the project-level environmental awareness process.

5. Communication of Results

This element specifies the format that is to be followed by the consultants when reportingEIA and EIS.

A. Layout

The layout of the Report should enable the reader to find and assimilate data easily and

quickly. External data sources should be acknowledged. The following should beconsidered:- Arranging information logically.- For EIS, the following should be considered:

The structure should be indicated in a table of contents and summarizedin its introduction while considering the following:

The EIS must be structured in a clear and systematic manner inaccordance with the example contents shown in Appendix 5. Volume 1 must be a stand alone document which synthesises all the keyinformation obtained during the EIA as well as mitigation requirements;

conclusions and recommendations for follow up action. Volume 2 willcomprise the specialist technical reports/studies on which the EIA hasbeen based.

The extent and depth of coverage of specific environmental issues mustreflect the anticipated environmental risk and impact significance.

Provision of a clear and accessible Executive Summary, including detailsof the main conclusions and recommendations arising from the EIA thatcan be sued to present to stakeholders

Including summaries for chapters and other sections of the report, unlessvery short, outlining their main finding and conclusions.

- Acknowledging original external sources from which data or material areintroduced. Such data and material should be adequately referenced.

B. Presentation

For EIS, care should be taken in the presentation of information to make sure that it isaccessible to the non-specialist. The Report should ideally be a self-contained document.

C. Uncertainties

Uncertainties and other limitations in information and assessment methods should beacknowledged. The reasons for these and how they have been handled within theenvironmental appraisal should be explained.


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D. Emphasi s

Information should be presented without bias. Meaning, the report should not lobby for aparticular point of view toward the project and its likely environmental consequences. Thereport should give due emphasis, appropriate to its importance in the context of the Report,to both significant adverse and beneficial environmental impacts which should not bedisguised by empty or imprecise phrases.

E. Consult ation

It should be evident how interested parties have been consulted during the environmentalappraisal, with the local and federal environmental authorities and their opinions have beentaken into consideration and summarized in the Report.

F. Non-technical summary

This section is mainly for EIS. There should be a clearly written non-technical summary of

the main findings of the environmental appraisal and how they were reached in the Report,considering:- A brief description of the project, its main objectives and alternatives considered.- An Executive Summary with information easily accessible for presentation to

stakeholders- A summary for all major elements and issues in the Report and its principal

findings and recommendations

6. Review and Evaluation of EIA and EIS

EIA and EIS reports will be reviewed and evaluated against the aforementionedelements. Refer to Appendix 1 for a checklist.

Items that are not applicable to a particular project can be neglected.

The Consultant will be required to revisit any element that does not meet withaforementioned requirement and comply with what is required.

The evaluation result is final and is not subject for dispute.

7. References ZADCO PHSER Procedure(HSE.03.36) ADNOC Code of Practice on HSEIA Requirements (CoPV1-02) ADNOC Code of Practice on EIA Requirements (CoPV2-01)


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Appendix 1


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EIA / EIS Reporting Checklist

1 DESCRIPTION OF THE PROJECT, THE AFFECTED ENVIRONMENT AND THEBASELINE CONDITIONS.

A Descript ion of t he pro ject

I Description of:- Type, purpose (aims & objectives) and lifetime of the project- The current stage in the project preparation process and any future stages

II Definition of scope of the EIA Description of EIA coverage ( e.g. associated developments, facilities,transport requirements)

III Description of the projects physical characteristics (layout, footprint and land

use requirements during construction and operation). Statement on the projects overall objectives and justification (to be based onenvironmental, economic and social considerations).

IV Identification of related programs and projects

V Description of the projects main characteristics (e.g. nature and quantities ofraw materials to be used).

VI Estimation of the type and quantities of all expected residues and emissionsarising from the project ( e.g . releases to air, water and soil, wastegeneration/production, noise, vibration etc. )?

B Affected environment

I Identification of the local environment likely to be affected by the project. Description of the local environment likely to be affected by the project (bynarrative description and/or by a map).

Note : For both items, this could be by narrative description and/or by a mapand includes areas extending beyond the project area, such as catchmentsareas (for islands)?

II Identification of components of the wider environment likely to be affected byproject.

C Baseline condit ions

I Description of the local environmental capital.

Note: References should be provided for available key assets as well asrenewable/non-renewable resources. A CLEAR description must be providedfor those aspects of the environment likely to be significantly affected by theproject and any potential interrelationships between them. As a minimum,description of baseline condition should include the following:-human beings, flora and fauna, soil, water, air, climate, landscape,material assets and cultural heritage.


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II Description of the current local environmental quality. Note: Existing environmental problems and pressures on the environmentshould be described, including:-

Estimates of waste production, pollution levels, and other developmentpressures on the local environment.

III Baseline data for the projects geographic location is representative andaccurate (supporting documentation/references).

2 IDENTIFICATION AND EVALUATION OF KEY IMPACTS

A Scoping of the environmental apprai sal

I Identification of potentially significant environmental aspects of the project,including those of alternatives, using a systematic methodology .

II Establishment and justification of environmental/sustainability indicators to assist in impact identification.

III Description of environmental aspects likely to be significantly affected by theproject. Description of interrelationships between those aspects.

Note: As a minimum the following should be included:-human beings, flora and fauna, soil, water, air, climate, landscape,material assets and cul tural heritage

IV Description of the likely significant impacts of the project.Note: This includes direct, indirect, secondary, cumulative, short and long termimpacts resulting from:

a. Existence of the projectb. Use of natural resources

c. Emission of pollutants, creation of nuisances and generation/disposal ofwaste.

Assessment of associated facilities/developments.Note: All emissions/discharges from the facility must be in compliance withrelevant environmental standards.

V Description of the techniques used to predict significant impacts.

VI Description of the measures proposed to prevent, reduce and, wherepossible, offset any significant adverse impacts on the environment(mitigation measures ).

B Describ ing key impacts

I Provision of a description of the key impacts of the project, as identified at thescoping stage. Referencing the predicted environmental impacts to the project aspectsgiving rise to them.

Note: A clear description should be given of any:- direct and indirect;- permanent and temporary;- positive, negative or uncertain;- short and long-term (quantified, where possible);- impacts of the project on the local and wider environment.


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II A thorough assessment of any cumulative impacts and whether they remainwithin acceptable thresholds.

III Description of the types of future changes to environmental media andreceptors.

C Assessment of impacts

I Prediction of impact magnitude (quantitatively or qualitatively)

II Assessment of impact significance Note: This is by taking into consideration where relevant:

- impact magnitude;- impact locations;- impact duration;- opinions of affected parties/experts;- environmental/sustainability criteria;- the precautionary principle;

- international and national environmental protection objectives?III The method used to predict impact magnitude and significance

- Is it described?- Is it justified?

Note: Any value judgments used should be explicitly stated.

D Appraising the sustainability of the project

I Assessment of the sustainability of the project in the local and wider context.

II Establishment and justification of specific criteria for evaluating thesustainability of the project.

III Assessment of the compliance of the project to Federal, Emirate, or

ADNOC/ZADCO sustainability strategies, e.g. Zero-Flaring, WasteMinimization, Clean Development Mechanism, Green Procurement, etc.3 ALTERNATIVES, MITIGATION MEASURES, MONITORING AND

RECOMMENDATIONS

A Alternat ives

I Al ternat ives, considered at previous and present stages of the projectmaking process:

- Are they described?- Are they evaluated?

Note: This shall include the reasons for any final choices given, includingreasons for not adopting alternatives. An outline of the main alternativesstudied (if any), including an assessment of the do nothing alternative andconsequences of not executing the project should be given.

II Provision of a Statement on the main reasons for selection of the preferredoption, taking into account environmental impacts.

B Mitigation measures

I Proposition of mitigating measures to prevent, reduce or offset the significantadverse impacts of implementing the project on the environment.


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II Description of the anticipated effectiveness of the proposed mitigationmeasures indicated in terms of Pollution Prevention Control, BATNEEC,

ALARP, Cost Benefit, etc .

III Provision of a statement of commitment to, and responsibilities for, mitigationmeasures.

C Monitoring and review

I Proposition of monitoring arrangements to check the environmental impactsresulting from the implementation of the project, and their conformity with thepredictions within the Report.

II Provisions to review the project on a regular basis to ensure that anyunexpected environmental impacts are identified and taken into account inproject revisions.

III Provision of a statement of commitment to, and responsibilities for,monitoring and review.

D Recommendations

I Recommendations concerning the project, e.g. amending and introducingnew technologies or locations and/or on the final selection of alternatives.

II Cross reference of recommendations for mitigation to other important projectdesign documents in order to assist with tracking of their implementationthrough the project cycle.

III Provision of an Environmental Action Plan specifying how therecommendations arising from the EIA will be carried forward, including thecommitment to monitoring and controlling any environmental pollution arisingfrom the project.

Note: This should include monitoring requirements that may be required tomanage long-term impacts after the decommissioning/abandonment phase.

IV Recommendations for the further investigation of activities arising from theproject.

4 COMMUNICATION OF RESULTS

A Layout

I Logical arrangement of information in sections or chapters.Note: The structure of the EIS/EIA should be indicated in a table of contentsand summarized in its introduction.

Systematic and clear structuring of the EIS/EIA in accordance with thefollowing:

- Volume 1 must be a stand alone document highlighting all the keyinformation obtained during the EIA as well as mitigation requirements;conclusions and recommendations for follow up action.

- Volume 2 will comprise the specialist technical reports/studies on whichthe EIA has been based.

Note: The extent and depth of coverage of specific environmental issues mustreflect the anticipated environmental risk and impact significance.

II An executive summary including details of the main conclusions andrecommendations arising from the EIA.


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Guide on Reporting EIA-EIS