GUAM EDUCATION BOARD

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Public Notices

JOSE Q. CRtiZ, Ed. D. Chairman

VOTING MEM6ERS

Jose Q. Cruz. Ed. D .. Char Mana A Gutienez, V<&Chalr

Paler Alocx~ D Ada Ronad A Ayuyu

Lourdes M. Bena'ente Kenneth P Cha~gualaf

Charlene D. Concepoion Albert T. San Agusln

EX-OFFICIO MEMBERS

Janay Masga (T ~an HS) !BOGS Repre;entalve

Doos A T E<i'l" (OMS I GFT Repre;entalve

Mayor. Rudy M Matroane lvi:OG Represenlai'"

EXECUTIVE SECRETARY

Joo J. P Fernandez GDOE Supoonlendenl

GUAM EDUCATION BOARD 500 Mariner Avenue

Barrigada, Guam 96913-1608 Telephone Number: (671) 300-1627 Facsimile Number: (671) 472-5001

Website Address: "''')'J!,4''"-''"l

Guam Education Board REGULAR MONTHLY MEETING VVednesday,November26,2014

6PM GDOE Conference Room, Building B

AGENDA

I. Meeting Call to Order

II. Roll Call of Members

Ill. Public Participation

N. Approval of Minutes

MARIA A. GlJTIERREZ Vice-Cbairverson

1 ) Minutes of October 27, 2014 Regular Meeting

V. Receipt of Communication and Reports 1) Superintendent's Report and Communication 2) Head Start Program Directors Report

VI. Unfinished Business 1) NASBE, Up::late 2) Collective Bargaining 3) Financial High Risk, Up::late 4) Earty Learning, Up::late

VII. New Business 1) Superintendent Evaluation Prooess and Timeline 2) Committee Reports

a) Executive Committee b) Instructional and Academic Support Committee c) Safe and Healthy Schools Committee d) Organizational Efficiency and Cllvelopment Committee

VIII. Executive Session

IX. Announcement and Adjournment

St;s fixing hobbl b;Hh";;,'";,;r.l;yl"8;.~-en announces Ridgell 13

soSTON (AI') - The ""'' , I as PNC assistant news director that served as a template for . : President Barack Obama's "' ' · I HAG . .\ TNA (SMG) - coworkers and colleagues. r Affordable Care Act had so , Sorensen Med111 CEO Rex believe that the move was long much trouble coordinating wiih j Sorensen and COO Jay Shedd overdue and C!ynt has more the federal government that ) confirmed Cfynt Ridgell as than proven he was ready for tt became_ a model of another

1

. ll'lsistant news director for the challenge. Clynt Ridge!! sort ineptrtude. The M!ISSOChu- Pacific News Center. IS a core member of the team ~tts website, designed by the \ "I'm particularly pleased to making that happen," said :>arne cootrnctor that worked ) formallyappointCiyntRidgel! Travis Coffman, Pacific News on lhe troubled federal website, ' as assistant news director, He Center director performed so poorly it prompted j has done an outstanding job "It's an honor to Ill! the role a public apology from Gov. ; holding that same role in an of assistant news director I Deval Pat:rici= and forced health i acting capacity. Clynt provides too!.:: fof'W"ard to helping our careoffic~alstoadoptasetiesof I bolh the le!dership and matu~ news director, Travis Coff~ manual workaround's, creating • nttws . tity needed tooverscethedally man, realize h.ls vision for the a btlcldog of more than 50,000 tSat~ I' gathering presentatton of the PNC News team Under his paper applications rn . News Now prodtK:t, as we!! as leadership, PNC has already

Massachusetts was one- of &eo:~M 1 reporting and anchoring our unveiled a new and much several states where the arnb1· slgrHip- period lor lhe fed8tal Ma!th Clflt t•w. M> _ l rughtly newscast Clynt 1s also tmproved look. You can expect t10n ofrunrung thetrown health was incompatible with some period dosed. MNsure officials 1: an exceptional team player b.tg things to come from this insurance marketp!ate inside a browsers and was riddled \Vith are promising a better experi· i that recognizes and helps news team. We arc just getting r1ew federal system ran into a error messages and navigational ence this. time- with more call I to develop the talents of his started," Ridgell said harsh reality problems. the problems were so center workers and n '1\-ebsite

Some, like Ore-gon and b-ad, fedeml officials gave the that's 75 percent fll'iter But they Ne¥-ada, foWed <ID::I decided to state three extra months to meet also acknowkdge the system go '.\ith the fe-derni e:-;change the requirements of the Afford· won't be perfect for the second round of open able Care Act California's exchange also enrollment, which began Satur· Patrick said the-re won't be a was. iU·prcpared to handle the day Others, like Maryland repeat of the disastrous ro!l·out high "'olume of calls, triggering and Massachusetts, fired their thistimearound,sayingthestate long wait times at help centets technology comrnctors and are has "been testing a-nd retesting" and forcing the state to extend hoping for better results t!us the revamped website open enrollment for t"I\'O wee-ks ttme Minnesota's state-run beyond the original March 31

h hasn't been cheap exchange, ?vfl\lsure, \vasn't deadline The original cost of Massa- r~ady for prime time whe-n ll "Itswampedus,"saidCovered

chuselts' webstte wa..o; estt- lallnched m lOll Some of the Califomi::t Executh'e Director mated at $174 mdlron Thm technical glitches that frustrated Peter Lee, promising increased has jumped to $254 mdhon consu~rsremainedunresolved website capacity and e:ctra call When lauw;;hed, the website: by the time the open C-fliO!hnent center staff

Spotlight falls on Europe's stuttering economy LONDON (Reutt!rs) - As large parts of Europe's economy grind almost to a hall, atten-tion will focus th1s week on the latest assessments of business confidence in the euro zone and Germany, wtuch has JUSt ruurowfy avoided a rec-~sion_

While the United States economy has occe!ernted und China holds a slower hut ste-ady cowse, euro zone countries h:we rtma.ined sluggish, with overall growth in output slo\\ing to 11

trickle "The euro zone is the best

part of 20 percent of the global economy," James K.nightley, an economist with lNG, said. "The longer the stagnation goes on the more Japan·! ike it becomes.'"'

Thee:wu:rone 's: problems have rnised expectations that the European Central Bank~ pTq)aring to loosen it! ptmie strings further to lly to rekindle growth

Against this backdrop,

rebels tn that regton launch a new offensi-ve in a conflict that has killed IT\()re than 4,000 peopfe

G20summlt German Chancellor Angela

Merkel said at !he G20 leaders' stunmit on Saturday tn ErisOO.ne that the European Union was cormdenng further firmnciaJ ~om against Russioo indt. viduals because of the crisis

Fallout from the Ukraine conilict ts exacerbating the euro zone's problems, with European sanctions squeezing Russia's banks and companies and having knock--on effects

plllticulart:y on Germany A company purdmsing rnanag·

ers' survey oo Nov. 20 'Hill offer a snapshot of 'whether cmnparues are expanding in Germany, France and across the euro zone

That follows new monthly information on international trade, due out on Monday, which will shov,.· the e>.1enl of fulls in exports to Russia

The bfook picture in Elliope contrasts v.ith brighter prospects for the Unit<d S....,s, where an update on the how the country's roonufacturm are faring is also out on Monday

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monthly barometer of sentiment, due on Nov. l S., "'ill provide more insight into busiress confi· deuce levels

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The Ukraine crists ts il majOf drag on business and investor sentiment, especially as ~ ha-..-e been new reports of Russian troops pourins into east· em lJli:raine

Russia has dellied sending rru/itary forces to help sepamtlst

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~~~w~ ' Public Notice Announcement I The Guam \llsltOIS Bureau wllll1okl a Regula! Meelkli! of the Board ot

Oirllc!Dr.loo W-ay. llov<!n1btr 26, 2014 at 4:00p.m.~ GV!I's I Main Conlerooca Room. /.rrf - needlrlii Sj)llt!al ac<:ommoda-

I !Ions are requested ID cooiBtt GVB at 646-5278 tar assfsooce.

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~~ GUAM EDUCATION BOARD () I

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SOOMcrinrtlr\JMti~ i!arrigoda, G<.r4m 1169'1 .H 608

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PUBLIC NOTICE i Gu>m Educaliro .... d

REGUlAR MONTHLY MEEilNtJ

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w~.-21i,2llt4 6f'M

liDO£~ Room, Building B, Tlym I AGENDA I L Meeting can to Ortier I '

'

IL Roll Call of Mombors

Ill. Public f'artlcl!latloo

i IV. Approvlll .. _

I

1) Mlr\Uies of OCiob<lr 27, 2014 R"'!Uiar Mealing

I V. Re<elpt ol Gommlllriclltloll and Reports

11 Supatlntl!lldenfa Report aoo communk:atloo 2} Head Start Pr'l!ram Dlrettors Report

VL ll!!flnlslledBusfoess 1 I NASBE. lJp<late 2} COll-e Baroalnlng J) Rnancfal H!g, Risk, Update 4) Early laamlng, Update

Vli.Newllusfoess 1) Supertntendarrt Evaluation Process and Timaffne 2J Committee Repo<1s

a) Executtve Commfttee b) lnstructJooal ami Aca<Jemtc Support Commlttse c) Safe and Healthy Schools Committee d) Organl1lrtlooal Efficiency end Development

Commlttse

Vlll. El<ecuttve-

IX.-and A<ljOurnmel1l

1--"""" """"""""· oudlo<y aids or"""" may contact lellaol eruz. AdflWllstrati'lt otllaif. ar soo~ 16V Clt ny email. lfl"bcruzC:!!OOe.rtel.

ll'lr.! ad'tortiaemel1t WM i>a/d t1y GOOf klcal It«~$.

JOSE Q. CRUZ, Ed. D. Chairman

VOTING MEMBERS

Jose Q Cruz, Ed. D., Chair Maria A Gutierrez, Vice~Chair

Peter Alecxis D Ada Ronald A Ayuyu

Lourdes M, Benavente Kenneth P. Chargualaf

Chanene D. Concepcion Albert T. San Agustin

EX-QFFICIO MEMBER

Angel Ch1gU1na (Okkodo HS) IBOGS Representative

Doris Terlaje (OMS) GFT Representative

Rudy M. Mantanane MCOG Representative

EXECUTIVE SECRETARY

Jon J. P. Fernandez GDOE Superintendent

Minutes of October 27, 2014

GUAM EDUCATION BOARD 500 Mariner Avenue

Barrigada, Guam %913-1608 Telephone Number: (671) :l(Xl-1627 Facsimile Number: (671) 472-5001

Wehsite Address: www.gdoc.nct 11-IARJA A. GlJTIERREZ

Vkr~Chairoerson

REGULAR MONTHLY MEETING Monday, October 27, 2014

6PM GDOE CONFERENCE ROOM, BUILDING B, TIY AN

MINUTES

I. MEETING CALL TO ORDER

Dr. Jose Q. Cruz, Chairman, called the meeting to order at 6:05 PM.

II. ROLL CALL OF MEMBERS

Mr. Jon J. P. Fernandez, superintendent and executive secretary. tock roll call. The following members were present for the meeting:

Voting Members: Ada, Peter Alecxis D. Ayuyu. Ronald A Chargualaf, Kenneth P. Concepcton, Charlene D. Cruz, Dr. Jose Q.- Chairman San Agustin, Albert T.

Non· Voting Members: Tm1aje, Doris (OMS)· GFT Representative Mantanane. Rudy M.- Yigo Mayor and MCOG education liaison• Chiguina, Angel (Okkodo) · IBOGS Rep., SY 2014-2015

Absent: Gutierrez, Maria A · Vice Chair Benavente. Lourdes M.- Member (Off-Island)

The DOE legal counsel, Ms. Rebecca Perez, was present tor the meeting.

The Supenntendent announced that there ts a quorum. (By law. five votmg members constitute a quorum. Six (6) votmg members were present for this meetmg.)

Ill. PUBLIC PARTICIPATION No public participation

Page 1 Pending Rcvievv artd Approval of the Board

IV. APPROVAL OF MINUTES 1) Minutes of the September 10, 2014 Special Meeting

2) Minutes of the September 23, 2014 Regular Monthly Meeting

De Cruz wanted clarification on the September 23"' minutes, Page 7 Head Start Program out of seven job applicants on the list this moming, four showed up and we interviewed them. Only two of the applicants were qualified for Head Start How can they be referred lor interviews without clearing the application and those qualifications?

Ms. Schroeder responded that they did have seven applicants, four showed up but only two met the qualifications. When they looked at the credentials of the applicants, they did have some early childhood continuing education but his requirement is that they have a credit force so they did not meet the specifications.

Mr. Ada moved, seconded by Mr. Ayuyu, to approve the Minutes of September 10,2014 and September 23, 2014. There was no objection. The motion carried.

V. RECEIPT OF COMMUNICATIONS AND REPORTS 1) Superintendent's Report and Communication

Tile Superintendent mentioned that there a scheduled Special meeting on October 6, 2014 that had to be cancelled due to the typhoon.

In addition to his written report to the Board, the Superintendent provided the highlights of his report of October 2014.

the Board

• 2"" Annual fun run GDOE Be Healthy Be Safe 5kl2k- We held our annual fun run, the 5kl2k on September 27111 (34) Thirty-Four of our schools participated in raising money lor instructional supplies. We're finalizing the numbers, more than $10,000 was raised and the money will be distributed back to the schools that participated. The top (3) three schools who fundraised are Tamuning Elementary School at $1235.00, AsTumbo Elementary School at $1015.00, and Southern High School at $535.00.

• Bag Your School Contest- lfs a partnership with Payless to promote recycling. Many of the school participated and the winner was allotted $5000.00. The top 5 schools going !rom the 5" place down. S'h place C.L Tai!ano Elementary School, 41"

place Southern High School, 3•d place Simon Sancl1ez High School, 2"" place John. F. Kennedy High School and 1" place George Washington High School.

• IIAAG Football Championship I Ribbon Cutting for George Washington Track- Prior to the session the IIAAG met and voted on the location !or the championship game and that was at Okkodo High School. What happened during last week on Friday, there was a concern expressed by one of the teams regarding their ability to place seats and tents at the Okkodo track because they're some limitations based on our lease agreement So both George Washington High School and Father Duenas requested !or a different venue and agreed to have it at

Minutes of Oct<lber 2014 Review and Pmoro•val of the Board

George Washington Field, if it was availabiR As you know, we were doing a renovation that was supported by $355,000 set aside in appropriations act by the fate Senator Benjamin Pangelinan for that project and so we completed that renovation, It was available on Friday afternoon when IIAAG made their official vote to rapidly switch venues and set up a brief Ribbon Cutting just to be able to open the track and field officially prior to the game and we like to report that George Washington came out victorious as the 201411AAG Football Champion.

• Professional Development Half-Day September 24, 2014 1" Professional Development Hall-Day and the next one is scheduled tor Wednesday, October 2014 as promised we facilitated a stakeholders survey to collect feedback on the 1 '1 half day and use the student performance to determine how to proceed forward, The survey had a little over 60 % on respondents indicated they would like to see an early release schedule as opposed to a late start schedule and the remaining 40% preferred the late start, It wasn't an overwhelming consensus but many of the comments were related to bus transportation and drop off We have decided to proceed with another late start on October 29, 2014 but this time, we need to work with Department of Public Works (DPW) to put out a bus schedule to parents and ensure the information regarding the buses are handled more smoothly this time, Student attendance on that day was the highest for that week and breakfast participation as welL

• NASBE (National Association of State Boards of Education) October 2014 vice chair Mrs, Maria Gutierrez, Ms, Lourdes Be11av'enlte, and Deputy Superintendent, Mr. Robert Malay were at the NASBE Annual Conference to present progress on the stipend that the board received in February.

• Teacher Vacancies 9 elementary and 23 teacl1ing vacancies with 14 referrals in progress,

• Pre-kindergarten We held (3) three village meetings and there is one more scheduled for October 30, 2014 6pm at Wettengel Elementary SchooL Those are the (4) four regional meeting to introduce the Pre-Kindergarten expansion to plan our preparation for the expansion to take place next school year.

• Dr, Robert Maranzo Nationally reknowned Education Researcher is on island for the next 3 days. The following 3 days he's been continuing to work with our teachers and administrators to provide them some training on Standard-based Formative Assessment and Standard Based Grading, These workshops will lake place till Thursday, October 2014 at Sheraton Laguna Resort beginning Sam.

• 2014 Annual State of Public Education Address The Annual State of Public Education Address is scheduled for WEidnesclay, October 2014 at Southern High School Auditorium. The Annual Address is titled the Course for Student's Success''. Both Annual reports and school

cards are scheduled to be released on October 30, 2014 as required by law and will be ready for the review of the board prior to being posted.

3

Minutes of October cvtttmt~ Hovi<:w ;md 11m woval

• 2014 MagPro Award The MagPro award was held earlier this month. We had 12 nominees and we came out with 6 individual award recipients. They included: Yovez Bias, School Aide I at Simon Sanchez High School, who was recognized !or "Behind the Scenes" award, Rose Castro, Teacher at Southern High School, who was recognized for "Inspiration and Encouragement" award, Jine Han, Teacher at Simon Sanchez High School, who was recognized for "Male Athlete of the Yea.r" award, Marivic Schrage, Instructor, National recognition award for the back to back championships tor the "ProStart Class", Juliette Quinene, Administrator for Community Health and Nursing Services was awarded the " Supervisor of the Year" award, Vince Reyes, Teacher at Southern High School, was recognized for " Employee of the Year" for the entire Government of Guam. This year's large agency of the year is the Guam Department of Education.

Questions and concerns from the Board members (Mrs. Concepcion, Dr. Cruz, Mr. Chargualaf, Mr. Ada, Ms. Ayuyu, and Mr. San Agustin) with regard to the Superintendent's report included but are not limited to the following:

• How many teacher vacancies are there in secondary?

The Superintendent responded that as of today there are 23 vacancies in the secondary. The largest is Washington Higll Schcol with 4 vacancies.

• Who is teaching these courses and what happened to special contract?

Tl1e Superintendent responded that those vacancies reflect the already making those efforts to fill those positions with contract teachers and limited term teachers. We have allowed teachers to teach during their prep time and to try and cover those classes. There are 14 referrals on their way for these positions. We continue to receive resignations and retirements, it's a number that's typically hovered around 45 in the beginning of the school year, every yeaL I would like to have a sit down, every year we run into this struggle trying to fill the secondary science and math classes and that's an ongoing shortage, the rest is trying to up with the retirees and resignation trends.

ML Chairman recommended that Legal Counsel look into that because it's part of the 14 points and certified teachers are a requirement by law. If we only have temporary then what's the status?

• Late arrival for busing

Deputy Superintendent, Erika Cruz responded that DPW doesn"t have enough bus drivers. Bus drivers are either out sick or recently retired. Merizo School has a lot to do with Southern High School and rt at 1:20pm and the traffic due to construction.

• Status of Retro pay for non-teaching employees

The Superintendent stated that the checks are being processed.

Boan:l

of October 2014

• Elevator and access to the 2"• floor at George Washington High School

The Superintendent responded that the elevator packet went out twice for bid without getting any response !rom bidders, That means we need to find a way to get bids on the elevators. We tried twice to procure the repair services and still have not received any interested vendors.

Dr. Cruz recommended that we roach out to the military and see if we can get some of their people who are elevator experts

5 minute break requested by Ms. Concepcion 6:49pm-6:54pm

Tile Board and the Superintendent took the time to recognize the following:

Student representative, Angel Chiguina from Okkodo High SchooL

2014 Boys and Girls cross country team from John F Kennedy High School for taking the championship in their respective sports,

The Board also presented certificates of commendation and appreciation to GDOE employees who retired in September 20i 4, They included the following retirees:

Division of Special Education Martinez, Sara Flores, School Aide Ill, 25 years

Facilities & Maintenance Camacho, Danny C., Carpenter II, 29 years 6 months

Adacao Elementary School Reyes, Katherine M., Elementary Scl·rool Principal, 31 years 8 months

Finegayan Elementary School Lim, Isabel T,, School Aide Ill, 31 years 1 montl1

Price Elementary School Manibusan, Barbara L, School Aide Ill, 22 years 2 months

Upi Elementary School Basa, Reynold R, Maintenance Custodian, 31 years 8 months Cruz, Isabel School Aide Ill, 24 years 9 months Cruz, Maria C., library Technician I, 33 i mcnth

J.P. Torres Alternative School Sanchez, Magdaline M,

AsTumbo Middle School Lim, Elena D., School Health Ccunselor Ill, 4 years 1 month

F.B. Leon Guerrero Middle School Garcia, Antonita L, Administrative Officer, 43 Quiroz, School Aide Ill, 35 years I

lnarajan Middle School

2 montr1s months

5 PcrtdirwRevicw and Annrc,val ofthc Board

Duenas, Emilia A., Clerk Typist I, 22 years 2 months

V.S.A. Benavente Middle School De Rosas, Elena V, Teacher, 17 years 1 month

George Washington High School Borden, Rozzana M., Teacher, 21 years 1 month

Okkodo High School Lorenzo. Frances. Cook I. 25 years

RepresentatiVes from the respecttve schools were present to recetve the certificates. Photos were also taken.

Mayor, Rudy Matanane commended the Superintendent and Guam Department of Education Staff for doing a fantastic JOb trying to get the best education for our students. He wanted to clarify regard to kids being bullied. intimidated, and llarassed at the school sites.

The Superintendent thanked Mayor Matanane for his words of support Employee's staff appreciates that knowing that it is a challenge and one of the most rmportant challenges that we have is to improve education. Recognizrng that there is a lot of effort going into that work. On page 9 bullying has been a challenge that we've been trying to address and it was good to report that we've seen a significant drop in bullying incidents in our scl1ools. The data shows 82% drop in bullyrng incidents over the past few years.

Status of staffing profile for Tiyan High School

The Superintendent suggested havrng a sit down. It's very clear from this report that the positions that are being occupied in an acting capacity are not being reflected here so we know there is an Acting Principal of Tiyan High School but may be reflected elsewt1ere in the staffing pattern.

Status of the hiring of Administrators

Tl1e Superintendent responded that the clmllenge is ensuring that they have a good pull of applicants and that we are not pulling from the classrooms. We've gone through interviews to try to finalize decisions on the Elementary Principal position to free up somebody's acting FTE's. I would suggest that we see this in a comprehensive way and JUSt sit down and go over rt rn a work session,

Dr. Cruz stated that the clarifications seem to be really helpful to better understanding and move forward. He thanked tile Superintendent for hrs work.

Mr. Cllargualaf requested from Deputy Supenntendent, Joe Sanchez for data on dual enrollment for UOG

Motion was made to accept the Superintendent's report. Mr. Ada moved, seconded by Ms. Concepcion, The Board voted by show of hands and approved the motion with a vote of 6 - 0 in favor,

Minutesof0ctobcr27.2014 6 Revicvv and of the Boanl

2) Head Start Program Director's Report

Ms. Schroeder provided updates. October is Head Start awareness month. Parent conference held on Saturday and I would to thank Dr Cruz, Mr. Chargualaf and Mr Superintendent for their support Tl1e parents really appreciated having your presence. We did have 99 parents present at that training. We had chrld care for 58 children and the reviews that we got from the parents were really good. We had breakout sessions, financial budgetrng, and career planning for our families. These are all parent interest activities and the one we always had was on child abuse and neglect so that families are always aware of what the public lawls.

Ms. Schroeder mentioned that the common activity for the month rs OPEN HOUSE. The centers and central house will be having open house on Halloween and everyone is invited.

Ms. Schroeder reported that they had a work session with the facilities commrttee. With Mr. Ada we reviewed the conditions of the grant The 2"'1 condition is that we do a health and safety check list of all our classrooms. It was completed wrthin 45 days of the time the children started schooL We also completed the checklist and reported our findings and we are in compliance.

Ms. Schroeder explained to the board of the 3'" condition of the grant and the deadline is on Wednesday. December 31. 2014.

Ms. Schroeder reported that they had their 1''' policy council meetrng this month. We have a new officer in the policy council and they are itemizing on my reports to who they are. The first action is to review our constitutional by-laws and start looking at our policy and procedures.

Ms. Schroeder asked the board to look over the information memorandum. attachment D. It goes over what the expectation of the governing body is when it comes to the audits of the program.

Mr. Ada requested for a specral meeting for 6pm Monday. November 10, 2014 for the approval on health and safety screener.

Mr. San Agustin moved and seconded by Mr. Ayuyu, to accept the Head Start Program Director's Report. The Board voted by show of hands and approved the motion with a vote of 6 - 0.

VI. UNFINISHED BUSINESS

Mimrtnc. of October 2014

1l Fiscal Year 2015 Spending Plan

Dr. Cruz added for the record that the main discussron that we did l1ave was reflected of the concern attout support for personnel servrces. That will be a ccntrnuecl drscussron as we get into determinrng how we're able to support the schools and providing them sufficient number of teacl1ers and support staff as well as hiring in the central office to support those functions So we that issue that it will be a issue over the fiscal year.

7 Revievv ;.md J\onnnnl nfth1.:: Bonrd

Mr. San Agustin moved, seconded by Mr. Ayuyu, to approve the resolution. The Board voted by show of hands and passed the motion with a vote of 6..() in favor.

2) Collective Bargaining

The Superintendent responded that there are two separate contracts that we've been discussing. One is the teachers' contract which negotiations have commenced and 2rn1 is the support staff contract which they asked the board to proceed with action on the contract that was negotiated several years ago prior to it expiring. We reserved those discussions for executive session.

3) Proposed Review of the 600-Series Board Policy, Plant and Equipment Management

a) BP 625 - Request to Name a School in honor of the late Manuel T. Charfauros (Ref: Marbh 11, 2014 letter from Dennis Zenneno)

Mr. Ada moved, seconded by Mr. Ayuyu, to approve BP 625. The Board voted by show of hands and passed the motion with a vote of 6·0 in favor.

VII. NEW BUSINESS

Resolution for the approval of the June to July EFSC Financial Recovery Plan

Mr. San Agustin moved, seconded by Mr. Ayuyu, to approve the resolution. The Board voted by show of hands and passed the motion with a vote of 6·0 in favor.

VIII. EXECUTIVE SESSION

Minutes ofOctohcr 2014

1) Update, Collective Bargaining

The Superintendent responded that the motion is in reference to a public letter that was sent to the board on May 7, 2014 from the Department of Administration with regard to the status of negotiations lor the teacher and support staff contract

The board moves to request the Attorney General for an opinion regarding the direction provided by the Department of Administration's May 7, 2014 letter regarding Guam Federation of Teachers as the exclusive recognition party for the support staff contract in light of the requirements of PERMA.

Mr. San Agustin moved, seconded by Ms. Concepcion to approve. The Board voted by show of hands and passed the motion with a vote of 6·0 in favor.

Dr. Cruz tile contract negotiation the items that are going to be talked about negotiations would be a closed session.

rules and some of board concurs to the

Review and Amn·m.•"lnfthc Board

Motion to approve as understood by the chairman, Mr. Ada moved, seconded by Mr. Ayuyu. The Board voted by show of hands and passed the motion with a vote of 6..() in favor.

IX. ANNOUCEMENTS AND ADJOURNMENT·None

Mr. Ada moved to adjourn the meeting at 9:05pm.

MINUTES SUBMITTED BY:

LEILANI M. B. CRUZ Administrative Officer

MINUTES OF October 27,2014 REGULAR MEETING: ( ) Approved as submitted ( ) Approved subject to corrections { ) Other:

JOSE CRUZ, Ed. D. GEB Chairman

Date:

Minutes

Date: --------

JON J. P. FERNANDEZ Executive Secretary/GDOE Superintendent

9

.s" . d "' R N b upennten en. s eport: ovem er

A.l. All Guam Department of Education students will graduate from high school prepared to pursue postsecondary education on or off-island or to assume gainful employment with the private or public sector.

201S Graduation Dates 11

c~h· ,, Date Time

v~v• 5~ Washington HS June 09, 2015 2:00PM University of Guam Fieldhouse

Simon Sanchez HS June 10, 2015 To Be ·~·~· To Be Determined

Tiyan HS June 11, 2015 To BeD"'""' To Be Determined

John F. Kennedy HS June 12, 2015 JFKHS- Main Parking Lot

Okkodo HS June 14, 2015 To Be Dererm 1 To Be Determined

Southern HS June 15, 2015 3:00 SHS Gymnasium

A1..1. Adopt and implement high academic standards for all students aligned with college and career readiness expectations.

disabilities aged 16 and above have Transition plans

13). IDEA requirement for disabiliti•es age 16 and above to have IEPs that ,.,c,uu•e:

transition plan outlining to college or career readiness.

(377/453) students with disabilities aged 16 and have IEPs that meet the IDEA requirements under

with disabilities 16 years and transition plans outlining ac<lde,mic

post-secondary goals.

of remaining 76 students: 61 students have IEPs that are not current, but all have Transition Plans. 15 students have current IEPs, but do not have current Transition Plans.

Activities: During the month of October 2014, the Early Childhood Education Planning Committee addressed the various ECE initiatives to include Bill 274-32, the Ready to Learn Project. The focus for this month was the proposed budget for FY2015.

• During the month of October, the ECE Planning Committee facilitated four regional village meetings on the Pre-Kindergarten Program Initiatives. A total of approximately 75 participated at the village meetings:

Ordot-Chalan Pago Elementary School--

Report November 2014 Page 1

Report: November

TEXTBOOKS

Tamuning Elementary School-18 participants HS Truman Elementary School- 9 participants Wettengel Elementary School-17 participants

• During the month of October 2014, the Early Childhood Education Video Series lnfom1ational meeting was held with the thirty {30) participants who will be involved in the ECE Video Series.

PL 32-181 appropriated the ordering of

textbooks and instructional materials. Three percent / (3%) held in Reserves pursuant to the Governor's Executive Order. As of September 30, 2014, the Official Student Enrollment for the 41 public schools is 30,620; 5,582 for the 22 Guam private schools participating in the Textbook Program. The Per Student Ratio is $28.69. The equitable distribution amount after the shipping/handling and price increase is $1,038,779; $878,610 for the public schools, $160,169 for the

-·-·----------------·----·12']~~----··-·--·-·---··------·----~ PARENT FAMILY COMMUNITY OUTREACH PROGRAM (PFCOP) Referrals completed for the month on (attendance, 445 Referrals completed. behavior, interpreter/translator, medical, parent conference, registration and support services

to 10/24/14: Program Team coordinated a student empower students to be productive and successful.

Participate in Parents/Students Activities to promote program services available.

presentation by the DYA: School Children Out-Reach Empowerment (SCORE) Program by Gregory Artero, PC. {44 participants)

10/28/14: The UMS Team assisted with a Red Ribbon Student Activity at Adacao ES. (52 participants)

11/5 - 7/14: Program personnel also provided program information to students during the PTCs. {249 Elem, 471 Middle and 392 High)

10/18/14: Eight program personnel participated in the Red Ribbon: Just Say No to Drugs Outreach Activity at the Micronesia Mall, showcasing a Program display table and distribution of program information. {87 participants)

10/24/14: Two program CPAs and the Interim Project Director SUIJPC>rtE:d the Red Ribbon: Say No to Wave at the Chief Kapuha f.l~<mtrr~

from 4 ·- 6 pm,

L

•• ,,. Superintendent's Report: November

PRUGRAMAN INAGOFLI'E' ACTIVITIES Participate in Parents/Students Activities to promote program services available.

and SHS) supported the C&l Pre-K Town meetings and I EDC Video Series planning meetings. 10/31/14: Six program personnel participated in the Red I Ribbon: Say Boo to Drugs Activity at the Agana Shopping Center from 6-8

11/5-7/14: Teams set-up a program display tables and distributed program information during the Elementary (376), Middle (504) and High School (258) ParentTeacher Conference.

10/18/14: Three program personnel participated in the Red Ribbon: Just Say No to Drugs Outreach Activity at the Micronesia Mali, showcasing a Program display table and distribution of program information (46 parents/25 students)

10/22/14: Two PBIS Coaches PTO meeting.

10/24/14: One PBIS Coach and the Interim Project , Director supported the Red Ribbon: Say No to Drug ! Wave Campaign at the Chief Kapuha Park in Hagatna I

lfrom4-6pm. I

0/31/14: One PBIS Coach participated in the Red f

bbon: Say Boo to Drugs Activity at the Agana Shopping I _____ enter from 6- 8'-p'-m_. ---------------1

A1.2. Provide all students with equitable access through a variety of programs and opportunities to achieve the standards in 1..1.

ASPIRE (AFTER SCHOOL PROGRAM FOR INSTRUCTIONAL REMEDIATION & ENRICHMENT)

The program is currently ongoing in schools. There are currently 1,346 student enrolled in the ASPIRE Program for 2"d quarter, with 476 students just for

---~a~f~te~r~s~ch~o~o~l~~~~,-c~~-----~~--~------~·~c~ f---------·--------·-··------STEM Training for K-2 & 3-5 elementary teachers was STEM on November 4, 5, & 6 with approximately 140 teachers in attendance. Teachers were trained on STEM principles and how to develop lesson plans utilizing those principles. Special emphasis was also given to address the Next Generation Science Standards (NGSS) which the teachers are currently

The Division of Curriculum and Instruction is partnering with the GCA Trades Academy to provide 25 students from George Washington High School and Tiyan High School the to attend the GCA Trades

Page 3

• Superintendent's Report: November

Academy and complete the Core curriculum which is required of all specialties. The opportunity is worth $1,500 per student and is open to all students in their 4'" year in HS and beyond. Priority will be given to struggling and at-risk students who are interested in getting training in a nortirubr trade.

---~--------------~---------------- J-''L~E:'' .. TI_l:_"_":':.£'."':'~':.-----·------·--------··-------1 CHAMORU STUDIES AND SPECIAl PROJECTS lOCAl

---------7:7.::==c:-===:-;;;~-:-::-;:-------

STR!VING READERS liTERACY PROGRAM

The Division conducted a General Meeting for all Chamoru language teachers on November 14, 2014.

The Division was invited and attended meetings with the Workshops, Forum and Seminar Committee for FestPac 2016 on November 1 & 7, 2014.

The Division continues to conduct Informal observations of Chamoru language teachers who possess Initial Educator certificates.

FEDERAl: GIHA (Guiding Instruction for Higher Achievement) Mils Mo'na (Further Ahead) Twiddles production team arrived on October 10, 2014. GMM conducted a cultural excursion with Twiddles Production on October 11, 2014. Production Team and GMM conducted student auditions at JFKHS, GWHS, SSHS, FBlGMS and SHS. Students were "· " and recordings for the DVD were conducted on October 18-19, 2014. On October 15, 2014 Twiddles met with Joe Sanchez and Eloise Sanchez in reference to Chamorro DVD Project. GMM and Twiddles conducted work session/production meetings on October 31 and November 6, 2014 via Skype.

Final revisions on the supplementary books are ongoing and will be sent to printers as soon as they are completed. Ninety-five percent (9S%) of the illustrations for Middle school Chamoru supplemental materials are completed. 2nd grade supplementary material/book was sent to printers on November 4, 2014. Supporting Technology- A total162 iPads (27 per school) and 6 tablet mobile carts were distributed to participating SRCL middle and high school teachers. These teachers will be using the IPAD on a regular basis with their studer>ts

/ and will be compiling lessons and best practices to share with Other teachers tl1 the W>U n,.c~ Pa< w C~aChc< >

will also be responsible lor v'- a protocol for the use of tablets in classroom instruction to other

,, who wish to '" . '" , """ the use of tablet comp"t"'r< in the -'-

Page4

tfuperintendent's Report: November

LITERACY PROGRAM

PERSONAL RESPONSIBILITY EDUCATION PROGRAM (PREP}

Supporting Technology- A total 162 iPads (27 per school) and 6 tablet mobile carts were distributed to participating SRCL middle and high school teachers. These teachers will be using the !PAD on a regular basis with their students and will be compiling lessons and best practices to share with other teachers in the district. Participating teachers will also be responsible for developing a protocol for the use of tablets in classroom instruction to help other teachers who wish to incorporate the use of tablet

in As October 30, 2014, the following data represents the number of the potential graduates from the 2015 Graduating Cohort Students that have acquired at least 60 Service Learning hours:

No. High School 2015 Potential Number of Graduating Cohort

!-=1. __ 1-G=-e=-~,ge Washington High School 217/384 or 57% 2. John F. Kennedy High School 235/293 or 3. Okkodo High School 143/211 or 68% 4. Simon Sanchez High School 166/211 or 65%

Schools are aggressively working with the graduating seniors to ensure that they earn their required service learning hours.

language, Uteracy and Math Program recently distributed approximately $SOOK worth of supplemental resource materials for elementary teachers in Reading, Writing and Math to be used to support the implementation of the Common Core State Standards. These supplemental materials can be used by teachers to integrate directly into their daily lessons or can be used to support tutoring or other intervention efforts.

Based on a review and comments from these teatch<~rs, program will determine if more of these reS<uurces

purchased. As of October 30, the scn:em.nes Choice" Program implementation at all

t'tuperintendent's Report: November

collecting the parent perm1sS1on forms and preparing their lesson plans on the level 1 component of the program to be taught to most of the 9'" grade students. We anticipate approximately 4,000 plus freshmen high school students participating on the Level 1 component

t~a~n~d~th~e~sa~m~e;if~~~~f;oar~Le~v~eil2~·~sprui$-Pt~grnnn--~~rl -~-~~~-----~----·---·----·-·

INTERSCHOLASTIC SPORTS PROGRAM The 2nct quarter '""' Sports Program will 2"d Quarter High School Sports: provide students both males and females the opportunity

quarter High School sports are half way into their to showcase their athletic talents. Other positive season competing In the following sports; Girls Basketball, outcomes anticipated from participating would be Boys' Soccer, Baseball, Boys and Girls Wrestling. physical fitness, improved motor and fine motor skills,

increased attendance, higher GPA, time management and self-discipline.

1'' Quarter Middle School Sports: 1'' Quarter Middle School Cross Country and Boys' Volleyball season have just concluded. FB Leon Guerrero Middle School collected a 7th straight Championship for the Boy's Cross Country while Untafan Middle School earned the Girls title for the znd year In a row. Untalan Middle School also captured the Boys' volleyball title for the 2"" straight year as welL Practices for 2nd quarter sports will begin on October 24, 2014.

2014-lS 1" Quarter Interscholastic Champions: The following GDOE schools captured IIAAG championships in their respective sports; George Washington High for Football and Girls' Volleyball while John F. Kennedy High collected the title for Boys and Girls Cross Country. '----...C.-'--·---·-·-----------~-''

As with high schoo I the 2"d quarter interscholastic sports program for middle school will also provide middle school students both males and females the opportunity to showcase their athletic talents. Other positive outcomes anticipated from participating would be physical fitness, improved motor and fine motor skills, increased attendance, higher GPA, time management and self~

discipline.

Approximately 370 middle school students participated in two 1." quarter sports.

All five (5) of our high schools and approximately 535 students were involved in four 1" quarter sports. This has resulted in GDOE high schools winning 4 out of 6 possible titles.

Develop and implement frameworks to collect stakeholder input (students, parents, teachers, etc.) to establish district-wide goals and objectives.

Annual dissemination of Parent Survey to parents of students with disabilities for purposes of compiling and reporting data for Guam Part B SPP/APR Indicator 8.

ACCREDITATION TRAINING November 18 and 19, 20111

Training Or. Marilyn orcwicled to the following schools for their upcoming ac<:re,ctit<3tic>n visits in Spring 2015:

6

., ' ~uperintendent's Report: November

*BP Carbullido Elementary School *MA Ulloa Elementary School *Ordot- Chalan Pago Elementary School *Tlyan High School

In addition, scheduled dates have been set forth for Initial Accreditation Team to meet with Board Members and Senior Management:

*BP Carbullido Elementary School December 04, 2014 2:30p.m. Room 14, BPCES

* MA Ulloa Elementary School December 05, 2014 2:30p.m. Room 19, MAUES

*Ordot-Chalan Pago Elementary School December 12, 2014 2:30p.m. Library, OCPES

*Tiyan High School TBA

A.2. All students in the Guam Department of Education will successfully progress from grade to grade and from one level of schooling to another in order to maximize opportunities to successfully graduate from high school.

A2.1. Develop a system-wide curriculum framework to guide schools with the on-going improvement of their programs.

COMPLIANCE MONITORING OFFICE (CMO) DISPUTES

2014

#2014-02 (Agana Heights ES) Filed on June

Issue: Occupational Therapy services and tracking academic performance through data collection,

Status: Meeting with school and Division to prepare for hearing is scheduled on November 12, 2014

Due Process Hearing scheduled on November 17, 2014

Case #2015-01 (GW and Tiyan High) -Filed on August 11,

2014 and amended due process request on August 2014,

• Issue: Student has a 504

Page 7

~

uperintendent's Report: November

CMO MONITORING Follow up on Area of Concern for Regional Emotional Disabilities (ED) Program.

JS,,ru;1p,.e:·:r :if1:"tende11t' >S Report November 2014

wants special education services, including 1:1 aide and other accommodations.

• Proposed Resolution agreement sent to fJa< ""' ,

attorney on September 16, 2014. • Status: Resolution agreement is still pending of

November 12, 2014. GDOE has made "'"' '"''" to contact Parent's attorney.

COMPLAINTS Case #2015-003 (CL Taitano and MU Lujan) on September 26, 2014

• Issue: written response to parents is being reviewed by Deputy Superintendent

Case #2015-004 (Truman)- filed on October 24, 2014

• Issues: IEP dated March 17, 2014 lists a Dynamic display voice output system insta lied on a touchscreen tablet with slim tablet case with built-in amplification under Assistive Technology needs. As of October 18, 2014, the tablet was not provided as required by the IEP.

• Status: pending investigation as of November 12, 2014.

Case #2015-005 (GW)- filed on October 31, 2014

• Issues: Suspended student for 2 without a meeting with parent. Student not provided modifications as per IEP. All teachers claim they don't have student's IEP. Teacher in class that student is sitting next to teacher because he is special. Child is frustrated in class because teachers are not providing specialized instruction modifications.

• Status: pending investigation as of November 12, 2014.

Concern regarding academics in the ED program and the educational supports and interventions for the ED teacher. Status: No response from the Division as of November

2014:

• Pending: Sign in sheets of ED teachers participation during workshops offered on the cess and Classroom Instruction that Works Institute held

during summer 2014.

• Pending: Specific examples interventions/ supports within the child agencies and n

Page 8

of additional totality of the

that IEP

41tuperlntendent's Report: November

CMO ONSITE MONITORING

CMO ONSITE VERIFICATION

CMO SECONDARY FILE REVIEW VERIFICATION

teams can take into consideration. And how the Division disseminated this information to IEP teams.

• Pending: Written process of ensuring that all teachers involved are aware of the transition of an ED student to the general education classroom and how this process is disseminated to the appropriate people.

HS Truman Elementary School • Status: pending written report as of November 12,

2014. Astumbo Elementary School • Orientation Meeting scheduled on November 14,

2014

Untalan Middle School - On October 20 and 22, 2014, the CMO conducted verification activities to examine and verify the effect/evidence in the school's corrective action plan, and improvement plan.

The following are still pending: child specific noncompliance, subsequent files to review correct implementation of compliance requirement, technical assistance and training, and improvement activities. One year 2015.

On October 10 and 13, the CMO conducted subsequent file reviews to verify correct implementation of secondary transition compliance requirements.

Meetings were held with the following high schools to provide TA and clarify verification on subsequent files reviewed: • Simon Sanchez High School on October 22, 2014 -

met requirement beyond the one year tlmeline (August 12, 2014}

• Okkodo High School on October 2014 - met requirement beyond the one year timellne (August 12, 2014)

• Southern High School on October 30, 2014 - met requirement beyond the one year timeline '"''gu:sc

2014) • George Washington High School on October 30,

2014 - did not meet demonstrate correct implementation of setconda1rv

transition requirements through files. CMO be conducting anolrhPr verification

Page9

\llfuperintendent's Report: November

CMO OFFITE VERIFICATION

OFFICER DATA month from the beginning of the school year, SAOs cornpiiled data on the number of Referrals,

Violations Condition of Advis<Jrv Council

• John F. Kennedy High School on October 31, 2014-did not meet requirement. School failed to demonstrate correct implementation of secondary transition requirements through subsequent files .

• The CMO will be conducting another verification on December 1, 2014.

Division • Pending Noncompliance for Child Find - 60 day timeline, and conducting Reevaluations. • The CMO verified correct implementation of

compliance requirements through subsequent files by reviewing school data reports dated October 7, 2014.

• Status Reports reflect that Division failed to demonstrate correct implementation of compliance requirements for Child Find - 60 day timeline, and Conducting Reevaluations.

·One year timeline: January 15, 2015. • CMO will be conducting another verification on

December 1, 2014.

John F. Kennedy High School· Pending Noncompliance for Conducting Reevaluations (beyond one year timeline} • The CMO verified correct implementation of

compliance requirements through subsequent files by reviewing school data reports dated October 7, 2014.

• Status Reports reflected that JFK failed to demonstrate correct implementation of compliance requirements for Conducting Reevaluations. One year timeline: January 2014.

• The CMO met with the Assistant Principal and CRTs on October 31, 2014 to discuss what they need to do to correct this pending noncompliance.

• CMO will be conducting another verification on December 1, 2014.

See Table AZ.l.l

10

tltuperintendent's Report: November 201,

Table A2.1.1

**Compared to SY13-14, there is an increase of approximately forty-four (44) Truancy.

Referrals, an Increase of approximately twenty-nine (29} Truancy Petitions, twenty-two (22) more Truancy Violations, as compared to last school year, and sixty-one (61) less students who have gone through DAC process as compared to

5 Lockdown (Cleared)

Southern High 10/30-10/31 7 Possible Riot (Cleared)

STUDENT ASSISTANCE An important manual schools used to respond to student

related.

REP/SCHOOL ADMINISTRATOR TRAINING Intent Is to increase the central office representative pool to ease the burden on the SSSD staff as well as train principals on DAC intent and issues with the goal of

Superintendent's Report November 2014

The SPAM Chair, Administrator, SSSD PC I continue to meet on a consistent and frequent basis. Completion is targeted for December 31, 2014. The plan is to consolidate and finalize all subcommittee input/changes Into one finalized document and post on the website for committee members to review and respond to Google survey regarding the final document and approval thereof. The agenda, sign-In and other related documents can be viewed at https://sites.google.com/a/gdoe.net/studentsupportserv

No training period. Training for all Assistant Principals on DAC protocols as well as other discipline related Issues is scheduled for December 30, 2014.

The first Professional Development Day as on the approved GOOE Calendar was scheduled on Wednesday, October 29, 2014: Provided below are some topics that was discussed: • 504 Awareness and Policy

•

Page 11

4tuperintendent's Report: November

• • • • • • • • • • • • • • • • • • • •

• • • • •

REFLECTION and ACTION PlANS

CENTERS: Modifications vs. Accommodations

Classroom instruction that Works

lesson Plans Hidden Curriculum

Class Tiers

Classroom Instruction That Works {CITW) Professional learning Communities

Common Formative Assessments (CFAs)

Vertical Team Planning & Presentations

1" Quarter Data Analysis and Reporting Findings

School Action Plan Five District Expectations

Refining Curriculum Maps

Guaranteed and Viable Curriculum

SMART Goals

Assessment (AIMS Web) Overview Instructional Binders

Common Core State Standards Merge of School Improvement Plan and District Action Plan

PBIS

Language Assessment Rubric

New GDOE State"""<"~>'~ Plan Expectations when handling a class

Literacy Strategies Power School Parent Portal

Student Attendance Rates and School Meals Participation are included as well. See Tables A2.1.3 and A2.1.4

Page 12

Table A2.1.3

Table A2.1.4

91 W5

00 89.5

89 sa.s

gg 875

S7 865

1!!000 16000 14000 12000 10000 aooo 6000 4000 2000

G

tltuperlntendent's Report: November 201'fl'

Student Attendance Rates 10/27-31

School Meals Participation 10/27-31

• Sre<O;fa>t • lunch

A2.2. Implement dlstrlct·wlde assessment processes ta monitor student progress and implement intervention systems to support the range of students' abiHtles.

This training is a major component of the department's Research laboratory on Classroom Assessment and Student Assessment which were held at the

Superintendent's Report November 2014 Page 13

"tuperintendent' s Report: November

the use of classroom formative assessments and Guam laguna Resort. the eventual transition to a Standards-Based Grading system. The sessions consisted of Standards-based record

keeping and grading, Learning sequences and proficiency scales, and a preview on electronic grading. Elementary and Secondary Administrators, Curriculum Leadership Teams, Curriculum Coordinators, District Personnel, as well as Teacher leaders schools attended the (4) four day training sessions.

The following is the total of participants attended for each day of training: October 27, 2014: 171 participants October 28, 2014: 167 participants October 29, 2014: 155 participants October 30, 2014: 167 participants

~~~~~~~~~~~=·---·~~~-+·~~~~~.~~~~~--~--~~~-4 POWERSCHOOL CUSTOMIZATION ENHANCEMENTS FOR Customization project is still ongoing. SSSD and FSAIS SCHOOL GUIDANCE COUNSELORS are currently finalizing the service agreement. The

enhancements will help the district in the page setup that schools will see when they input data into the different log reports (discipline, truancy, incident reporting, and counseling).

POWERSCHOOl PARENT /STUDENT ACCESS During the period of October 1 - 31, 2014, students PowerSchool allows parents and students to access and parents used the mobile application 28,299 times st"d~"' on and so that students to access student on PowerSchooL Over and parents can monitor progress. the same period, there were 63,592 sign ins to the

web portal accessing 5,566 student records. Additionally, 1,833 parents are signed up to receive progress reports via email. See Attachment A2.2·1 for

L--·------ ····---------- more details. ··- -·---......L.-----..C.....--·-----·-------·---·--'

A2.3. Implement a student data collection framework for monitoring progress.

CMO- MONITORING As of November 12, 2014, the following schools have not As part of the monitoring process to ensure that we submitted the required information: Okkodo High School prepare students with disabilities for life after they leave and Tiyan High School. high school, including participation in postsecondary education or training, employment, and community living, the schools were to submit secondary tral'lSition information for IEPs ages 19, 20

this year, to status transition

and number of

14

PTC Parent

Adacao ES

Agana Heights ES

AsTumboES

BP

Report: November

Middle Schools

George Washington High School F. Kennedy High School

Okkodo High School Simon Sanchez High School Tiyan High School

Torres Alternative School

are as

See Tables A2.3.1, A2.3.2, A2.3.3 provided below will show the total number of parents in attendance of each school

their scheduled Parent Teacher Conference.

15

llltuperintendent's Report: November

CL Taitano ES

Chief Brodie ES

DL Perez ES

Finegayan ES

HDTruman ES

lnarajan ES

JM GueiTero

Page 16

~uperlntendent's Report: November

JQ San Miguel ES 84 39 46%

3rd 41 50%

LB. Johnson F.S

1st 5: 2nd 31

Liguan ES 93 41 117 1)0 8U¥o

lSI 1 6 51 3'") 2nd 1:6 '

MAUIIoaES h ·~ )%

2nd ~ M.U .. lu)an

4th Yo

1-------~•,z ); ,:~=~P~ ~i~sF=t--------4---~~---4---~4~--~~~~~

2nc 5 r~

Machananao ES 3ro ~ 4th 81 34 42%

r-------- --·---------·------+~~J:L·•·····•;,<.•···• lr.• '+';'I','•'·~ .. ;D ?~i ist i6 1%. 2nc i9 ~

Marcial Sablan ES 31 ~

41

2nd 4 57% Merizo 3rd 3 4 5%

4th 4 ~ 5%

lsi 101 1 769

· 2014 Page 17

Superintendent's Report: November

2nd 96 64 67% 3rd 95 65 68% ---4th 85 71 84% 5th 90 63 . 700~-T 543 385. 71'31> __

55 39 71% 1st 67 49 73% 2nd 73 50 68%

P.C. Lujan ES 3rd 86 83 97% 4th 63 37 59% 5th 74 56 I~ .· 418 . 3.14 ·--·-

; -~25"£-L Name of . Att~en~ %

Kinder 107 63 59:;,1: 1st 109 56 51% 2nd 121 59 49%

Price ES 3rd 106 57 54% 4th 105 56 53% -5th 107 47 44% T .. 655 . 338 52"1!!_ Kinder 31 19 61% 1st 52 39 75%

····--2m 41 35 85'i'O

Talofofo ES 3rd l9 34 87% 4th ~9 43 88% 5th ~9 17 59%

.. .. . 24t 18'?:_- -~ __Blo/~ -2nd 152 80 53% 3rd 159 100 63%

Tamuning ES 4th 140 70 50% ;th 14!) 75 52% -

5!16. 325 __ -~5% __ -~inder 120 66 55%

1st 151 82 54% 2nd 151 83 55%

Upi ES 3rd 151 64 42% 4th 147 75 51% 5th 150 72 48% ,, 870 442 5.1% Kinder 104 49 -4?~ 1st 136 60 44% -2nd 115 51 44%

Wettengel ES 3rd 118 52 44% -4th 112 49 44%

. 5th 130 82 . 63°/~-715 343 ~~~--

(;r"l'l"' Attendance % Kinder 2,082

···-·~·· .. 1. 182- -Summary 57%

1st 2,245 1,383 62% -------- ------2nd 2,310 1,327 57%

·--~-

Report November 2014 Page 18

• Superintendent's Report: November 2014

....... ·.ll-'3~rd~-----+---=2:e,2o:::9~3 ---f-~1 ,=:28~6~-+_::::_56~'Y<~o . . . 4th 2,264 1 ,272 56%

. 5th 2,371 1 ,270 54% .. · .. · .... •· .. ·· .. -----~----+-----'="'~--·--+---'-!.::::....:-. __

•· - · Total>>>>>>>» 13,565 7,720 57"k A2.3.2- Middle PTC Parent Attendance Results

~.2014 . ;:;- . .. • % .. ·

261 fis 44% :h 254 i03 41%

Agueda Johnston MS h 277 128 46%

7$2 . . 311W.· 44% .· 6th 202 78 39%

Astumbo MS 7th 185 60 32%

-6th 370 128 35%

FB Leon Guerrero MS 8th 3% 57 14%

. . f/28 . . 310 . 21% 6th 185 74 40%

lnarajan MS 7th 187 66 35%

L_ ______ _j_~:;~~=·=····.j .. ==J~~l1~lo·==1·==J~~· -.--~.-.. ·~=···~· ~ Jose L.G. Rios MS

LP Untalan MS

Oceanview MS

Vicente Benavente MS

Alternative School (November 07, 2014)

7th 294 107 36% 3th 287 114 40%

.$91. * . 41% I 6th 368 166 45% 7th 3:37 134 40%

7th 163 69 40% 8th 165 70 32%

453 163 . 36%-6th 373 154 41% 7th 437 152 35'

6th 0 0 #DIV/0! 7th 14 2 14%



. .... •.·.·· ... · .. < ' .. ··.· j Total>»»» l 6,722 I 2,904 I .UO/b A2.3.3 - High Schools PTC Parent Attendance Results

Southern High School: October 03,2014 .fl."le.(lf . l .· • · ~rlfoll~t _.Att~odllnCe &ttoot .. ~l"ade . · ... · .. {Qf~Q/14) . .·· . ' ' ..

9th 399 163 41%

Southern High 10th 454 126 28% 11th 370 121 33%

School 12th 252 129 51% Total>>> '' 1,475 . 53&

--- -- ..... • ·a?'% -----

High Schools: November 07, 2014 'Name. of .·.. -

.. Enroll~ot ·. ... Atten(fance· I % schoat Grade ..•. _,. .... · .··32% <~

9th 554 178

George 1Oth 506 174 34% 11th 397 130 33%

Washington 12th 385 107 28%

f---···· . Total>>> .. .· .· .. _1,~ 5a!L .- ···~··· 9th 639 163 26%

John F. 10th 526 148 28% 1th 521 138 26%

Kennedy 12th 272 104 38% Total>>> . ·

------- 1,958· 553 '· .· 2S"A. . 9th 451 123 27% 10th 503 151 30"k

Okkodo 11th 434 188 43% 12th 305 151 50% Tataf>>> 1,693 . .613. 38"/b .. ·

-----9th 437 153 35% ---- ------- ---- ---"- ·-·-1Oth 693 210 30% .. "-- ...

Simon Sanchez 1 th 462 130 28% ... ··- ---------12th 265 83 31% TotliJ>>> 1,857 ... · .. 576 31% 9th 578 188 33% 10th 302 99 33%

Tiyan HS 11th 185 64 35% 12th 93 33 35% Total>>> . 1,158 . 384 33%. 9th 26 1 4% f1oth• . ---- -"- - .

Alternative 14 0 0%

11th 7 1 14% School

12th 2 0 0% Total»> 49 2 4%

Grade Enrollment Attendance %

j Summary 9th 2,208 806 37% 10th 2,530 782 31%


• ~>>Superintendent's Report: November

< > > ' >>.>>.> .. >.<>>> 11th 1,999 651 33%

•

12th 1,320 478 36% --> • > > • Total>» 8,057 2,717 34%

A.3. All Guam Department of Education personnel will meet high standards for qualifications and on-going professional development and will be held accountable for all assigned responsibilities.

A3.1. Implement performance evaluation programs for all employees.

Increased use of Planned Performance Development Programs that include mentorship, training and increased managerial guidance and oversight as an alternative to discipline when performance deficiencies are observed.

DISTRICT ACCREDITATION

BTl (BRIEF TOBACCO INTERVENTION)

Plans have been developed at the accordance with the instructions Superintendent. Implementation in progress this school year.

Initial meeting held with Dr. Marilyn George, WASC Associate Executive Director to develop timeline and District Evaluation template.

October 22, 2014 a meeting with the admin team of OHS, DSESCL, and SSSD. The purpose was to review the requirements of the pilot program and to review their data.

SSSD personnel met with OHS counselors and Mr. Mark to review the BTl program objectives and review counselor/administrative responsibilities and expectations.

COMMUNITY HEALTH & NURSING SERVICES The CH&NSA attended the NASN conference in San ADMINISTRATOR (CH&NSA) - School Health Counselors Antonio, Texas from June 25 - July 1, 2014. (SHC) Information gained from the training will be


incorporated into the final evaluation program for SHCs.

The GDOE will be adopting new SHC evaluation tool, based on the National Association of School Nurses (NASN) 16 standards for SY 2014-15. CH&NSA will be conducting SHCs evaluations.

Human resources and Legal reviewed the options for implementation of the SHC evaluation structure and proposed one supervisor versus dual supervision.

The GDOE is moving forward with SHCs being moved directly under the supervision of the CH&NSA. The details are still being finalized.

Page 21

., Superintendent's Report: November

HEALTH & PHYSICAL EDUCATION Development (PO} Courses Offered

Professional Professional Development Classes are scheduled for December 2014, UOG with funding from HFF will be offering PD courses to all PE/Health and interested elementary teachers. The purpose of the course is to provide research-based models of various "best practices" instructional programs for teachers in Increasing Physical Activities and Reducing Obesity at all grade levels. Additionally HFF will pay for all recordation fees so that teachers completing this course will earn three (3) graduate credits towards recertification. -------------···--------+-=- ------- ·-----

FIRST AID/CPR CLASS OFFERED TO GDOE ATHLETIC The purpose of this training course is to teach our DIRECTORS AND COACHES athletic directors and coaches the knowledge and skills First Aid/ CPR class was offered on August 12, September 22 and October 13, 2014 by ESCL and Student Support Divisions free of charge.

necessary to respond to both life-threatening and common first aid emergencies.

A3.1. Establish system-wide professional development programs based on results of student achievement and results of employee evaluations.

PFC OUTREACH PROGRAM PROFESSIONAL DEVELOPMENT An official PBIS Training Schedule was created for the School Year and disseminated by the Program Manager, Deputy Superintendent, ESCL on Oct. 22, 2014.

10/24/14: Team members attended the Sleep Presentation Training conducted by Rose Mafnas (UMS SW) and a Cultural Sensitivity Presentation by Simeon Perez, Juan Martin, Steve Pangelinan and Allan Jasmin during the PFCOP Bi-monthly Meeting.

10/29 & 30/14: Program Personnel attended the Governor's Conference STOP Violence Against Women Act at the Hilton Hotel Resort & Spa.

11/4/14: Team members attended an In Service Training conducted by the Social Service Supervisor on the 1. Code of Ethics, 2. Time Distribution Report and 3. Fixed Assets Inventory Reports in the ESCL Conference Room from 9:00- 1:30 p.m.

PRUGRAMAN INAGOFLI'E' PROFESSIONAl DEVELOPMENT Coaches attended the monthly OAT Team meeting.


Coaches will be advising Discipline Data Entry clerks (SWIS and Powerschool) of discrepancies and possible corrections.

School Climate Cadre members were provided training on

Page 22


PBIS Implementation and the use of the School Wide Information System (SWIS).

I 10/23/14: A SWIS Data Integrity Training was conducted J

for participating PBIS schools by the SWIS Facilitator and I assisted by three PBIS Coaches. i 10/29 - 30/14: Three Coaches and the Interim Project I Director attended the 2014 PBIS Leadership Forum in '1

Rosemont, IL. Program personnel will utilize the ,

f knowledge and skills learned to provide technical assistance to participating PBIS schools and community stakeholders.

DISTRICT DATA. --~-. The integrity rate for discipline data as of November 17,

· Student Support Services Division (SSSD) personnel 2014 in PULSE was 98.81% and for truancy data 98.81%. J monitor the number of discrepancies schools have with Note: The discipline and truancy rate meets the 95%

I their PowerSchool discipline and truancy data. Each school 1 requirement. is required to ensure that the integrity of their data is 95%

or higher. ···-·····---POWERSCHOOL CUSTOMIZATION PROJECT -f-;S:-:cSS-:-:D::---p-e-rs_o_n-ne""'l~m~et~·w--cit7h~F::-:S:-:A-;IS:-;/c:::C&::-:cl/::cPo_w_e_r-::sc""'h_o_o7'11

1 Customization team to work on requested changes. (1) Discipline/Truancy logs respectfully, only have drop down data relevant to the log. Currently, you see codes for all log reports, (2) Page layout in PowerSchool matches the , flow of the ODR/OTRF, (3} Teachers are able to view in II,

I Power Teacher all actions taken by administrators on

~~~~~~~~~~~=-~~~~~~~·-------t~re~f~e~rr~a~ls~s~u~b~m~i~tt~e~d~.--::--~

I MONTHLY DISTRICT STUDENT CONDUCT REPORT The Monthly District Student Conduct Annual Report for Each month, SSSD personnel publishes a district student September 2014 is currently posted. The report for the

I. conduct report for the Superintendent that indicates the period Aug 18 - October 31, 2014 is being finalized &

different student conduct violations to date since the start I' pending signature and will be posted upon signature and I

1 of the school year. can be viewed at the following link· https:/ /sites.google .com/a/gdoe.netjstudentsupportservi I res/home/ district -discip!ine·report/ disci pi i ne·reports-sy· )

~:-:c-::~c~~~c::::-:c~-::-:-:~:-:c::c~~~==~~~-~~·~2~0~13~-~14~.~~~~~~~~~~~~·~~~.~ DISCIPliNE STUDENT CONDUCT COMMITTEE (DSC2) The DSC2 met on November 13, 2014 in the DSESCL I Discipline Student Conduct Committee (DSC2) The DSC2 is Conference Room. In an effort to address fight videos the

a committee comprised of school administrators for DSC2 decided to modify definition for Reckless Conduct: I elementary, middle, and high school. Their responsibility is Engages in serious behavior with disregard to one's or .

1

i to review protocols, procedures, and policies relative to other's safety or involving conduct where injury may student conduct and safety. The memo, membership and occur; may include gathering for the primary purpose of 1

meeting schedule can be viewed at: organizing, observing, encouraging, recording or ! https://sites.google.com/a/gdoe.net/studentsupportservic individuals identified as bystanders by written statements, ) es/home/data-dictionary-committee. of potentially criminal behavior; continued review of the ,

400 series policies/SOPs; Approved AsTumbo Middle j

School's version of the ODR revision. The next meeting is II

scheduled for December 11, 2014. Documents can be viewed on the SSSD website at the following link 1


• ,,Superintendent's Report: November

https://sites,google,com/a/gdoe,net/studentsupportservi cesjdsc2,

DISCIPLINE AND ATTENDANCE TEAM (DATEAM) TRAINING DATeam Training took place on November 13 & 14, 2014. Monthly, SSSD personnel facilitate continuous support and Total elementary personnel attendance was 30% (25/83) updates and foster accurate data inputting. Each school and Secondary personnel attendance was 25% (14/55), has a team consisting of three (3) school-level personnel Main issues addressed were as follows: ODR- Function of who represent their respective schools; a school Behavior and minor new LV3 and excluded codes, OTRF administrator assigned to Discipline, school personnel reporting Non Compulsory Aged Students, and New assigned to input incident reporting, discipline and truancy Definitions in the ODD (Inappropriate Touch to and one alternate from each school. Inappropriate Physical Contact. A detailed agenda can be

accessed at the link below: https :/I sites.google. com/ a/ gdoe .net/ studentsupportservi ces/disicipline-attendance-team/dat-sy-2014-2015.

- --

A3.3. Implement internal training programs for all personnel on requirements and expectations in policy, procedure and mandate both locally and federally.

Overview training on NCSC Pilot 2 on-line assessment for teachers (Test Coordinators and Test Administrators) of students with disabilities participating in an alternate assessment based on alternate achievement standards (AA-AAS) as per their IEPs.

Project Karlnu: Early Childhood Literacy, Social-Emotional training with Dr. Robert Corso (off-island consultant). The training focused on how literacy could improve the socialemotional relationship in children and their families.

Autism Interventions District Wide Training on October 16-17, 2014.

Secondary CRTs & CRT-TAs training on October 10, 2014 at Okkodo High School.

Twenty (20) teachers who act as Test Coordinators and/or Test Administrators attended this training session held on October 1, 2014.

October 2-3, 2014: Five (5) CRT/TAs from the Autism Program attended this session. Two (2) Preschool Teachers attended this session. Two (2) personnel from the ED Program attended this session.

Forty-two (42) participants were trained on social, behavior, and communication strategies for students with disabilities on 10/16/14. Thirty-five (35) participants were trained on social, behavior, and communication strategies for students with disabilities on 10/17/14. Twenty-six (26) participants reviewed requirements for the Review of Existing Data (form and process) for eligibility determination purposes (initial evaluations and tri-annual evaluations).

Picture Communication Systems and other hands-on Seven (7) preschool teachers attended this session held manipulatives (Make and Take session) for service on October 10, 2014. providers in the preschool program.


6l Superintendent's Report: November

Additional trainings provided to parents: Training from the DHH Program on Sign-language and Deaf October 16, 2014: No parents attended this session. Culture. I

' i Training from the pre-School Program on Promoting Early I Literacy through Books and Stories.

II Training from the Vision Program on Vision Interventions

and AT Devices for Vision.

'

I October 17, 2014: Twelve (12) parents attended this I session.

October 23, 2014: Nine (9) parents attended this session.

I Training from the Autism Program on Behavior October 30, 2014: Twelve (12) parents attended this Interventions. session. I

lPRINCIPAlS' MONTHlY MEETING -----1--"'M::.:oc::n:.:t.:.::hly. Principals' Meeting for the month of Novemberl

I November 05, 2014 2014 was held on November 05, 2014; 3:30p.m. at GDOE I I Conference Room, Building B.

LEADERSHIP ACADEMY. November 2014 -Elementary School Principals

1 November 12, 2014 ! 2:30p.m. j Venue: BP Carbullido Elementary School

I

/

-Middle School Principals November 13, 2014

14:00 p.m. j Venue: GDOE Conference Room, Building B

' ' 1 -High School Principals

I November 20, 2014 3:30p.m.

0tenue: GDOE Conference Room i BOARD POLICY 409 AND SOP 1200-0022 ' [ PREVENTION TRAINING FOR STUDENTS I


BUllYING

Presenters Erika Cruz, Deputy Superintendent, ESCL Joseph Sanchez, Deputy Superintendent, Cll GDOE Counselors: Frances Balleros, (JFKHS), Margie leon : Guerrero-Artero, (GWHS), Billie Jo Marzan (Mach ES), ! Estella Collada (Ulloa ES) I Agenda Items *Curriculum Matters *Professional School Counselor Evaluation Training 1

Provided below is the agenda items that was presented at I the November 2014 leadership Academy for Principals ;

I and Teacher Team leaders: i

! Agenda Items i -Expectations for SY 2014-2015

I a. Curriculum Focus b. Professional Development Schedule

' I -Professional Development Cadres

I a. Guide questions lor cadres

~~-School Professional Development Plans a. Summaries

-Sharing and Frequently Asked Q~estions

October 16 & 17, 2014 Certified Bullying Prevention i trainer conducted training at VSABMS for approximately !,

80 students and 5 teachers. The focus of the training was ! on definition/ laws and strategies to prevent bullyingr I cyber bullying sexting. The training also provided the i students with district-wide data trends for the offenses at ! the school levels.

Page 25

Report: November

SOP 1200-021 On Wednesday, November 5, 2014, the Counselor Monthly Principal's Meeting Leaders (Frances Ballares, Margie Artero, Estel a Calata, I

1 and Dr. Marzan presented the Counselor Evaluation 1

1 Program as it is articulated in SOP 1200-021 to all school i

1 I principals. The PPT used for the training can be accessed J

I at the following link: 1

I https://site.s.google.com/a/gdoe.net/studentsupportservi j.

. ciNTHLv scHooi:Guloi\NcecouNsEtcms (sGc) J ~~:h~~~:~~;o;:~:;;::~r~:::;:~~:~-s~~~o~:~!~!~~r~i EETINGS for SY 14-1.5 (Calendar is posted at the following

1 during this reporting period was on October 23, 2014. A I

1 k: https://sites.google.com/a/gdoe.nt/sgc total of 54 School Counselors attended the monthly

1

I meeting. Agenda items included: I • A presentation on the Professional Growth Plan from J

1 the Executive Director for the Guam Commission on \ Educator Certification, Leah Santos & 1

I I SCHOOL HEALTH COUNSELOR (SHC) MONTHLy MEETING

I PEACE OFFICERS STANDARDS TRAINING (POST) COMMISSION MEETING

EMRO November 4, 2014 1 · was to all Upi


Chairperson, Guam Commission for Educator I Certification, Ms. Margie Ann Leon Guerrero-Artero

1

• Review and revision updates from: o Review and Revision SOP 1200-021: Guidance ,

Counselor School Comprehensive Program K-12 I I Committee

o Review and Revision team for SOP 1200-012: I Section 504 Procedural Manual :

Review and Revision Committee for PowerSchool I • Dashboard and YOU

The next 2hr counselor professional development I meeting will be on November 25, 2014. .

November 13, 2014 provided training to ALL SHCs (38) 1! that attended the monthly meeting. The following agenda

I items were addressed: Professionalism, Monthly reports, ~ .. quarterly reports, Legal updates on reporting, input for 1

' 1 suspected alcohol and drug cases, Ebola updates, Cancer :

I conference feedback, and Upcoming trainings (Diabetes -I Nov 16 2014 and GNA Nov 2? ?014) i -'

_,_ Ms. Liza Garcia (SAO Supervisor) represents GDOE on the commission. On October 30, 2014 the POST Commission met at the Guam Community College Campus in Mangilao. The purpose of the ongoing commission meeting is to ensure all Peace Officer's meet the standard requirements to become POST certified to include specialized training, physical fitness and education. This will include the School Attendance Officers who are sworn in as Special Deputy Marshals. latest Update: POST Director will be retiring on

November 30, 2014. Updates on POST proposal that was

" at the Guam 1 ,.,ife.

-c n~•v 90 employees attended and received the training, Positive Feedback received.

Page 26

tt "w~Superintendent' s Report: November

I employees pertaining to employee violations of board policy 409 and 300 SAFTEY ADMINISTRATOR'S OFFICE (SAO) Active shooter full scale exercise (FSE)/final

. conference

Orientations were held during Faculty meetings for AIJMS

planning 1. & Tiyan HS in preparation for FSE in January 2015" FPC for 1!'

1 November has been rescheduled, TBA .

1 FEDERAL PROGRAMS 1 The State Agency continues to provide Guidance and 1 The State Agency provides Guidance and Technical I Technical Assistance to Districts and Local Educational 1 Assistance to Program Recipients in Program Development, 1 Authorities (LEA's). They will have an increased

Implementation, Improvement and Evaluation to I knowledge relating to the Program Development, encourage responsive and innovative approaches to , Implementation, Improvement and Evaluation of various Federally Funded Programs. In addition, Federal Programs, I Programs being implemented for the School Year. In as the State Agency provides Training, Technical Assistance, addition, the LEA's are provided the Training, Technical and Guidance to the all Program Recipients regarding the Assistance, and Guidance in relation to the Rules,

I Rules & Regulations of Program Requirements and Regulations and Requirements of Activities associated to Expectations set forth by both Local and Federal Regulatory the Program's Goals and Objectives.

I Agencies. 1

I The State Agency distributed the Civil Rights Poster, "And j The State Agency provides the Guidance to all Federally Justice For All ... " to all Federally Funded Program

1

: Funded Program Recipients regarding Civil Rights and the Recipients to be displayed at each respective site for all Non-Discriminatory Statement. recipients to see. The poster reflects the Civil Rights Non

Discriminatory Statement and provides contact information should any reader have questions or comments relating to Civil Rights violations.

PROMETHEAN BOARD TRAINING Promethean's Level 1 Training covers the foundational Training sessions for teachers who have received interactive whiteboards (IWB) have been scheduled for various dates in October through December 2014. Registration for classes is accomplished on-line. The sessions are required for teachers who have received interactive whiteboards purchased through the Consolidated Grant but are open to all interested teachers.


skills to use the Activ\nspire software and its many functions. Additionally, teachers will gain strategies and learn how to integrate the software, implement skills, and further develop methods to create educational lesson plans for class. Topics covered in this course include but are not limited to:

• Connecting, calibrating, maintenance of the board e Using resources

• Working with text, images, pages

• Working with software tools

• Settings and customization

• Desktop annotation & using with other applications

• lntro to using properties

• Intra to using containers

• Intra to using restrictors

• Intra to using actions

• Using sound & screen recorder

• Utilizing multimedia for instruction

The Promethean level 2 training course wiil use the software features that the teachers have learned and apply them into building activities and flipcharts for their class. This course aims to get teachers ; why and

Page 27


how to use the IWB most effectively during lessons. This requires having them learn to build and learn to create flipcharts.

Under promethean guidelines, topics covered in this course include but are not limited to: • Build and use presentation tools and advanced

features of the software

• Understand a range of ways in which the ActivCiassroom can enhance teaching and learning

• Recognize good practice and how it can improve the quality of learning

• Produce well-designed and pedagogically sound flipcharts and assess the quality of other flipcharts

• Plan, teach and evaluate a lesson using a flipchart and any other features of the ActivCiassroom available to you

• Reflect on your own use of the ActivCiassroom • Activlnspire Flipchart Software features to cover:

• Using media, links into the flipchart reviewed

• Using Layers revisited

• Properties revisited

• Containers revisited • Restrictors revisited

• Actions revisited Promethean Accessories Training will focus on the fundamentals of Promethean's Learner Response Systems, using Promethean's ActiView Document Camera and integrating both accessories with the Activlnspire Software. Learners will be introduced to the component parts, software features and classroom applications for personalized instruction, assessment for learning, selfpaced functionality and more.

A.4. All Guam Department of Education school facilities wi/1 meet high standards for health and safety and provide optimal conditions for learning objectives.

A4.1. Monitor district data base of work orders and citations ta ensure schools are appropriately maintained and are able to pass regulatory inspections .

. · A~ivity/A~i()riltem

GUAM DEPARTMENT OF EDUCATION (GDOE)- NATIONAL

1 ;cHOOL LUNCH & BREAKFAST PROGRAM (NSLP/SBP);

L~~~~~~~~~ ~~1~;~0

~r:~~;~ ~:~~~:~ f~~~~~E~s~hool Superintendent's Report November 2014

Outcomes

Findings, Observations, Recommendations, Suggestions, and Technical Assistance based on reviews will be provided to the School District by the State

Agency -~o_ ensur_e_~ompli~nce to ;31~ est<J_blished RuJ<;.s_IS<

Page 28

• Superintendent's Report: November

District by the State Agency to ensure compliance with Regulations. Observations of Meal Services at various Health & Safety Requirements of the School Meals Program GDOE School Sites proved that additional Technical and Rules & Regulations set forth by the Child Nutrition Assistance and Guidance to the Local Educational Programs. Throughout the School Year 2014-2015 for Authority (LEA) is necessary to ensure compliance to GDOE, monitoring by the State Agency will be conducted to the established Rules & Regulations to each of the Child ensure compliance and to promote participation with the Nutrition Programs. Child Nutrition Program. ---.. -~- -.. -~---------c---------~----.. ------------~---· GUAHAN ACADEMY CHARTER SCHOOL (GACS) - Observation and inspection resulted in the SA advising NATIONAL SCHOOL LUNCH & BREAKFAST PROGRAM GACS that the institution is ready and should prepare to Preoperational site review of Cafeteria and Administrative operate the National School Lunch Program. Training Operations conducted to ensure readiness of School Food and Technical Assistance to GACS personnel regarding Authority's ability to administer Food Services under the the New Meal Pattern Requirement, Menu Planning, National School Lunch and Breakfast Program. Certifications, Eligibility Application Approvals, Meal

Counting and Reimbursement Claims. Although there has been a change in leadership within the GACS, the State continues to provide Technical Assistance and Guidance to GACS on Program Requirements and Regulations of the Child Nutrition Program. Presently, GACS is working with their Food Service Management Contractor to ensure compliance to the New Meal Pattern Requirements.

WORK ORDERS For the month of October 2014, the following work The MUNIS has a work order module that is used to track orders were processed: requests made by the schools and divisions for assistance Discipline Pending Completed Total

from the Facilities and Maintenance Division. ' .... 12!'> 12 1$$ •carpentry . . ·.·•·

CIP 49 10 59

El!!etrical • §ti .. .. ''· 16

:,-- 82

General 1 2 3

Maintenance .. ···. 3. : s ·. 8 HeaJIY .··

· Eqlllpme!'!t . . · . I' ..•... ···

Air Conditioning 103 16 119

J.ocksmith · 67 4 11

Plumbing 41 101 142

watehotlse . 5 3 B .

Welding 10 10

--·- ____ ...... ______ , __ --------~ J Totals 411 .159 640

---------~

A4.2. Assess school facilities and prioritize areas of concern in order to meet the mandates of PL 28-45.


A • izx;-£il0!%>

"<~uperlntendent's Report: November 2014

Meeting with Guam Fire Department inspectors per Department of Education's Emergency Response Plan compliance issues with initial fire code (IFC).

School ns_

AIR CONDITIONING INSTALLATION PO 2013-3589 was issued for the purchase, installation, and preventive maintenance of air conditioning units throughout the school system.

SOUTHERN HIGH AUDITORIUM AIR CONDITIONERS An assessment at the time the renovation of the Fine Arts Auditorium indicated that the air conditioners were working. In October 2014, it became apparent that the compressors were failing and needed to be replaced.


mnntn of October 2014, 26 air conditioning units were installed. From the inception of this purchase order, 2,145 units were installed. A total of 2,151 units have been ordered.

Finegayan Elementary

• 12K BTU 1 • 7.5 Ton Package 2 George Washington High

• 10 Ton Package 1 lnarajan Middle

• 12K BTU 1 JLG Rios Middle

• 10 Ton Package 1 Ordot-Chalan Pago Elementary

• 5 Ton Spilt Ducted 1

Simon Sanchez High

• 18K BTU 2

• 5 Ton Split Ducted 13

Southern High

• 5 Ton Split Ducted 2

• 10 Ton Package 1

V Benavente Middle

• 12K BTU 1

TOTAL ACs INSTALLED 26 It was determined that compressors from recently surveyed air conditioners located at GSA could be used to replace the failing compressors in the SHS auditorium; new compressors were not available on island. Emails, letters and phone calls were made to GSA to obtain approval to swap the working compressors with the failing compressors.

Because of the delay in approval and due to the strain on the remaining compressors, additional compressors failed. Ultimately, GSA provided approval to swap the compressors but because of the timing of the approvals, scheduled performances at SHS had to be cancelled.

Page 30

«<tuperintendent's Report: November

Maintenance staff worked with the air conditioner vendor to replace the compressors. It is anticipated that the air conditioner should be back up by November 20, 2014. Funding to replace the air conditioning unit is being identified.

AIR CONDITIONING SURVEY Surveyed air conditioners must be transferred to GSA. The current contract for installation of air conditioners GSA stopped receiving surveyed equipment October 3, includes disposal of surveyed air conditioners. 2014 and is not scheduled to be reopened until early

December 2014. DEPARTMENT OF PUBLIC WORKS RFP FOR GDOE SCHOOL On November 14, 2014, Department of Public Works CONSTRUCTION, RENOVATION AND REPAIR sent out a cancellation notice of RFP 730-5-1054-L-YIG GDOE is working with DPW and GEDA on the RFP for the noting that it is the best interest of the Territory to construction of a new school and renovation of existing reject all proposals as recent amendments to Guam law facilities. have materially changed certain factors directly related

to the solicitation. . -

A4.3. Review and update Board policies and procedures that relate to student health and safety . ..

A~M:~~~~t~

EMRO has requested that board policy 409 prohibiting Proposed. Approval pending. sexual harassment be amended to prohibit employees from engaging in sexual or romantic relationships with students.

Board policy for a Drug Free Work Place may need to be revisited to take into account legalization of medical marijuana.

EMRO proposes a memorandum or modification to sick Proposed. Approval pending. leave policy to clarify that "stress" is not a covered medical

A4.4. Implement and maintain programs that promote safe and healthy school environments.

CHILD NUTRITION PROGRAM: TEAM NUTRITION Media Campaign: is necessary to assist the team in Local Media Publications and Printed Materials will be providing community outreach with the promotion of utilized to assist the Team in providing community Physical Fitness and Nutritional Education through Local outreach for the promotion of Physical Fitness and Media Publications and Printed Materials. The contract for Nutritional Education. The three (3) Commercials are the Media Campaign is presently with the Governor's Office complete and have begun being aired on local television for review and approval. Once approved, a purchase order stations by KUAM. In addition, Radio Commercials have will be finalized and Media Publications and services will been created and will be aired on Local Radio Stations


• ~~~'Superintendent's Report: November

begin. shortly.

, Team Nutrition: Nutrition Guide - the State Agency, in The Nutrition Guide will provide a supplemental guide to \ collaboration with the Curriculum & Instruction Division and 1 assist teachers in the promotion of Physical Fitness and i the Guam Department of Public Health and Social Services, j Proper Nutrition. Printing of the Nutrition Guide has I to create a supplemental guide the teachers may use during I started. Once completed, the Nutritional Guide will be I Health and PE classes to promote proper nutrition and I disseminated to each respective Health and PE class I physical activity. A purchase order has been processed for 1 teachers to assist in promoting Physical Fitness and

I the printing services. Once the combined Focus Group has 1 Proper Nutrition.

1 finalized the supplemental guide, printing has begun.

Team Nutrition School Gardens: Program will provide teachers and students a School Garden Kit. The first set of kits have been purchased and delivered to various schools. Additional kits will be purchased and distributed.

The School Gardens will assist teachers to promote Proper Nutrition and by incorporating the gardens into Science and Health Classes. Kits for the gardens have been purchased and distributed to the respective schools.

Team Nutrition Super Chef and Physical Activities Super Chef Promotional Items are continuously provided Promotional. The Super Chef promotes Health and Well ness, to students and parents during Community Outreach Proper Nutrition and Physical Activity through community I and School Events to promote the Health and Wellness, outreach and school events. The Super Chef and Physical Proper Nutrition, and Physical Activity.

I Activities Promotional will work in collaboration with the Nutrition Guide's distribution to schools. PRUGRAMAN INAGOFli'E'

COMMUNITY HEALTH & NURSING ADMINISTRATOR (CH&NSA) School Health Counselor (SHC) Evaluation SOP.

RE-BUDGETING OF HFF FUNDS


PBIS Coaches conducted meetings with participating , school administrators or School Climate Cadres this

month to discuss PBIS Implementation. SERVICES The GDOE will be adopting new SHC evaluation tool,

based on the National Association of School Nurses {NASN) 16 standards for SY 2014-15. CH&NSA will be conducting SHCs evaluations. The CHNSA continues to work with all SHCs to develop the SOP and have it ready

1 for the Superintendent to sign. The plan is to fully execute the evaluation instrument for SY 14-15

Human resources and Legal reviewed the options for implementation of the SHC evaluation structure and proposed one supervisor versus dual supervision.

The GDOE is moving forward with SHCs being moved directly under the supervision of the CH&NSA. The details are still being finalized but the DSESCL will be informing school principals of the change once approved for SY14·15.

A ~riv·it, .b meeting was conducted with the DSESCL, Budget Analyst Mr. Jeremy Rojas, SPC Interscholastic, and SSSD. FY 15 HFF funds are in effect, however, the requested amount was not approved. The budget only $279,000 ·· same as previous Y<2il~

Page 32

(I , Superintendent's Report: November

I CPR TRAINING

rccc-~·==cc--ccc:=c:ccc-----~~-·~-·~--· . IMMUNIZATION OUTREACH

I WORKSITE WELLNESS

I \

RED RIBBON WEEK (RRW)

Supenntendent's Report November 2014

which will adversely affect the implementation of , programs for the upcoming school year. I For SY 2013-14 218 employees have been certified in CPR & First Aid. :

' 11/04/2014 First Aid training was conducted to 9 PCLES J

staff by CH&NSA. 1

1

11/05/2014: CPR for adults and children was conducted ~. for 8 PCLES staff by CH&NSA. J

: ' . 11/05/2014 First Aid & CPR training conducted to 12 LBJ I & Tamuning ES staff by therespectiv~_SHCs. __j 10/30/2014 Ebola update meeting at Governor's office. I CH&NSA is part of the GovGuam taskforce that have to I create a management plan for possible Ebola cases on j

Guam. :

I Meeting with DPHSS regarding EO 2014 -12: Measles I campaign; DPHSS requesting from DOE SHCs support to 1

I help vaccinate projected 70,000 people. All SHCs are encouraged to host MMR clinics at school.

October 08, 2014 SHCs administered 26 MMR at Liguan ES for their staff.

Host another dinic on October 21, 2014 administered 23 i ' MMRs at Adacao ES;

I October 26, 2014 Immunization updates were offered at ! JPTAS for 10 students; MMR was administered to 5 staff. I

! November 5, 2014 Immunize 48 staff, parents and j'

, children at Upi ES. The GDOE . Worksite Wellness Program (WWP) -::j continues to promote and encourage all DOE employees I to participate in the GovGuam WWP, inclusive of 3 i

working hours per week. For this reporting period I approximately 135 personnel attended one or more of I the 3 authorized hours.

2014 -2015 Theme: love Yourself Be Drug Free from October 23- 31, 2014. October 18, 2014 - Saturday: CH&NSA hosted a community outreach at Micronesian Mall with the RRW team. More than 80 parents visited the SHCs table for more health related information.

October 18, 2014, eight (8) SAO's provided support at the Micronesian Mall's Drug Free Red Ribbon Activities

Page 33

• ¥«Superintendent's Report: November

October 24, 2014 Had a RRW at Hagatna. Multiple high school students joined in the wave and pledged to be \

drug and alcohol free. I / October 31, 2014 Final Red Ribbon Week activity- Boo /

I, for Drugs. CH&NSA, SSSD, and PFCOP were able to I

distribute more than 30 pounds of candy with ! 1 I toothpaste and brushes. Simon Sanchez HS {SSHS) won I 'II / the first place gate competition followed by Tamuning ES I , ' and Anderson ES. Governor Calvo will sign RRW 1

I: / proclamation and Resolution for 2015 RRW at SSHS next [

THE 3•o ANNUAL URBANINDIVIDUAL AND SSSD SCHOOL I ~i!~~nt Support Services Division partnered with Urba~ j_

1

TOUR IN SUPPORT OF BULLYING PREVENTION MONTH Individual dance crew to promote Unity and love i (UNITY) AND RED RIBBON WEEK (lOVE YOURSElF; BE Yourself Be Drug Free initiative. The focus on the school I DRUG FREE) tour was to provide students with a creative and j

I I

I I DOE PHYSICAl ACTIVITY GROUP COLLABORATION


I' innovative presentation germane to bullying prevention I

and drug prevention. A group of 10 local professional ! I dancers performed hip-hop dance, conducted I

I motivational speeches and encouraged student /

. participation within the presentation. The following !

i SCHOOL DATEs NUMBER OF

STUDENTS -~ JRMS

\ 10/12/14 310 I ' ' OCPES 450

FES 10/22/14

900 I AsTEs 540

~-

JFKHS 10/24/14

1,000 .=J -~~--

1,800 GWHS 17 100 --l I AIJMS ~- 10/27/14

400 VSABMS I MAUES-~ 10/29/14 l 700 I MMMES 10/30/14 270

I OMS /31/ 450 I I SHS 10 14 j 400 ~~--1

! I 12 I 7,320 '

I chart provides additional information regarding the tour.

I GDOE Physical activity group (CH&NSA; C&l; Food i

. &Nutrition and ESCL) in collaboration with DPHSS I I presented proposal to the Superintendent to promote I I physical activities in the elementary school. DPHSS, via I I I I P.L. 32-179, would allocate $300,000 to support this ; I project Spending plan presented and awaits approval /

i from DPHSS Director. -······ . ~ Flu update: All SHCs are aggressively screening students ! precipitating with cold & flu symptoms. Educational I material distributed to all schools re: Ebola, Flu, and I

Page 34

.f 0 "'Superintendent's Report: November

scabies. Recommend all staff to receive flu vaccine. DPHSS does NOT have flu vaccines available for our students at this time. Scabies: Dr. R. Haddock (DPHSS Epidemiologist) has reported an increase in scabies cases on island (14). All

are aware. All suspected 5 cases have been "~"' ~~ after treatment for school attendance.

School Attendance Officers - GDOE FOOD COVERAGE

~., .. ·~· Every Tuesdays and Thursdays of the month we have one (1) SAO assigned to serve as deterrence at GDOE Food Services in Pili. This is done on a rotational basis.

FY 16 BUDGET SUBMISSION SSSD completed and submitted its FY 16 budget to the DSESCL and the DSFAS. The budget is based on the input of all SSSD personnel and is a reasonable estimation of what is needed for us to reach our goals and objectives. Total amount requested is $1,659,387.00

Staffing pattern for FY15. Carl Bias was transferred to CIP effective November 17, 2014. For FY16, both the CHNSA and PCIII will be reflected directly under DESCL

DISTRICT PSYCHOLOGIST There are 44 students that schools reported as being 504 District Section 504 Coordinator and Assistant Section 504 eligible for SY 14-15. However, there are only 29 EAPs on Coordinator compiled data from schools and function as the depository for all Education Accommodation Plans from all GDOE schools.

EMRO

file. The District Coordinator and Assistant Coordinator continue to audit school records to reconcile the discrepancies. Schools need to ensure an EAP for all students identified as eligible for an accommodation,

Both the District Coordinator and the Assistant Coordinator responded to a parent grievance dated on October 7, 2014.

November 4, 2014: Section 504 training was conducted at LES during their professional development day. A total of 45 school personnel attended. The presentation was geared towards the school faculty, answering many of their questions, concerning this civil rights law. The next school level training is scheduled for eight (8) GWHS counselors is scheduled on November 17, 2014.

November 17, 2014: Section 504 training was conducted by both the District and Assistant Coordinator at GWHS from 8:00am- 11:00am. The training focused on SOP 1200-012: Section 504 Procedural Manual Seven

{7) school counselors from GWHS and IMS attended.

The intent was for them to then provide training for :school ' 1

ap1orova'!l and release of the survey is pending at this Survey to identify all employee's that require reasonable time.


«t,perlntendent's Report: November

SCHOOl BREAK-INS SCHOOl YEAR 2013-2014 See Table A4.4.1 There were three break-ins for the month of October and three for the month of November (to date).

Three-year comparison of break-ins at all of the GDOE See Table A4.4.2 school sites. >--------- ---------~--------- -- ... ----Table A4.4.1

location Date

Untalan MS August 1 0, 2014

FB Leon Guerrero MS August 15, 2014 --· CL Taitano ES September 28, 2014

Fineqayan ES October 9, 2014

r-9arbullido ES October 15, 2014

MU Lujan ES October 17, 2014

GWHS November 6, 2014 '

FBLG MS November 9, 2014

SSHS November 10, 2014

Table A4.4.2

---' ..

Nt!mberofBreak,im ..

Name of SchoQI ' Total--·. . . 2012-2013 2013-2014 2014-2015 .·

Elementary Schools

I 1 Adacao ES 0 0 0

2 Agana Heights 0 0 0 I ---3 Astumbo ES 0 0 0

4 B.P. Carbullido ES 0 1 1 2 --- -- ------------ --------- '" ___

-----~----- "-------~~~--

5 C.L. Taitano ES 0 1 1 2

6 Chief Brodie ES 0 0 0 -------- ---------~--~--------- -- ···------ --------7 D.L. Perez ES 2 1 3 I --· --- r---8 Finegay~-~ Elem. 4 3 1 8

I ---" . ----···

_______ " _____ .

9 Harry S. Truman 1 0 1

10 lnarajan ES 0 0 0 --~--~--- ------------ -----~----- --------

11 J.M. Guerrero ES 3 2 5

12 JQSM Elementary r··--

0 0 ---~ f------

0 r-- .... --------------- .. .

13 LBJ Elem. 0 0 0

14 LigtJ_an Elem. _S_t:hool __ 0 0 0 -~- ----- -------- ---------- -~------ - ---------~-- -----

15 M.U. Lujan ES 2 0 1 3

16 Machananao ES ____ !.__ t __ ()_ ___ 1 r·- ........ -----------~ ~-------·····-- --------- --------

17 Marcial Sablan ES 0 4 4 ----

0 i 18 Maria Ulloa Elem. 2 2 ----------------- -------- ·······---- 6~-t ---- - --·--··--····----- - -----~ ----------19 Merizo ES 1 1


Ct "'Superintendent's Report: November

I 20 Ordot"Chalan Pago ES 0 0 0

I f-~l+P.C Lujan Elementary "

I 0 "l __ 1_,,, 1

··-- ..... --~;--.... ----·~

22 . Price ES 0 1 I 1

I 23 I Talofofo Elementary 0 2 2

24 Tamuning E~. 0 0 0

25 Upi Elementary 2 1 3

26 1 Wettengel Elementary I 3 I 5 I I 8

Middle Schools

' 27 Agueda Johnson MS 2 2 4

28 Astumbo Middle School 1 0 1

29 FB Leon Guerrero MS 3 4 2 9 30 lnarajan MS 0 2 2

31 Jose LG. Rios MS 3 I 0 3

32 LP Untalan MS 1 I

~--i-. 1 I 2

I . 33 Oceanview MS 1 i I 1

f--· I -~-+· --~·-

34 Vicente Benavente MS 5 1 i i 6

High Schools

35 (jeorge Washington H~. 0 5 1 6 --"-- ...

36 John F. Kennedy HS 0 0 0

37 Okkodo HS 1 0 1

38 Simon Sanchez HS 2 1 1 4

39 "' •b HS 3 1 4

Alternative School

I I I -~

40 JP Torres Alternative School 0 1 I 1

TOTAL>>>>>>>>>>>>>>>>>>>>>>> 40 I 42 I 9 91 I

POliCE BLOTTER See Table A4.4.3 below A review of the police reporting for the month of October shows that of the fifty-seven reports rnade to the Guam Police Department, forty-three (75%) have come from our secondary schools (both middle and high school combined inclusive of JPTAS). The top three (3) reported incidents were: Confiscated Contraband (14 reports), Assault/Aggravated Assault (7 reports) and Theft of Property (7 reports each). Please note the ten (10) incidents in the Other category reported in October included two (2) reports of Underage Drinking and one (1) report each of Family Violence, Found Property, Injured Person, Motor Vehicle

Theft, n and Te, v11w15 .

A4.4.3


Cllperintendent' s Report: November

14 -1

Pollee Blotter for GDOE October 2014

14

---~,-~, ----~----~---

12 -V

30 --

25

20

15

10

5

0

Police Blotter for GDOE October 2014

------- ------

Elementary High

A.S. All Guam Department of Education operations will maximize the critical uses of limited resources and meet high standards of accountability.

For the month of October, 2014, 109 employees were hired_ A summary of the actions is listed below:


Below is a summary of new hires by positions_ Please note that school aide positions that are federally funded are used to support an IEP (Individualized Education Program), i.e., they are one to one aides or aides supporting a special education resource room_

Position Count

Page 38

flltuperintendent' s Report: November

Total New Hires 109

SCHOOL BASED POSITIONS AND STAFFING Of the 3,844 filled positions, 3,191 were assigned to the schools. See ATTACHMENT A.S-2 for a summary by position by school and ATTACHMENT A.S-3 for a summary of all filled positions. Also see ATTACHMENT A.S-4 for percentage of substitutes per school.

!------···~-~·········-~ ······~~ '"---~~~" ____ , __ "_.

Teacher- High School 4

Total New Hires 109

See ATTACHMENT A.S-1 for new hires details. There were 2,957 locally funded employees and 887 federally funded employees for a total of 3,844 employees, part time and full time, at October 31, 2014. School based positions included the following:

Category Count

Administrative Support

tustod!al/ Maintenllflee

Health

150

50

45

Soeial Workers . l .CommunitY ·• 16 Aides School Aides I One to One Aides

lnst~fi- & Support

Librarians

Gl!idanee COUI'I$el(lts

cafeteria

425

33

85 .•

43

. 3;.191.

While the percentage of substitutes I teachers varies from school to school, the overall percentage is 10%.

Teachers Subs %

Elementary 835 75 9%

Middle 453 47 10"/o

Alternative 12 2 17%

High 466 47 10%

Totals 1,766 171 10"/o

TEACHER VACANCIES Teacher vacancies details are found in Attachment As of November 17, 2014, there were 50 teacher vacancies. A.S-5 and summarized below:


Category Vacancle Referrals s

11 4

Secondary 24 6

15 0

Page 39

41tuperintendent's Report: November

NON-TEACHER VACANOES At October 31, 2014, there were 48 non-teacher vacancies.

COMPETITIVE WAGE ACT (CWA) The FY15 Budget Act makes provision for both retroactive pay as well as 100% of CWA pay for eligible non-teacher positions. All employees under the Educator, Attorney and Nurse Pay Plans have already received 100% of the CWA pay since February of this year. TPFA UPDATE The TPFA Status Reports for September 15, 2014 and October 15, 2014 are attached, ATTACHMENT A.S-7 and ATTACHMENT A.S-8. The TPFA contract renewal was signed by the Governor on October 31, 2014, renewing the contract through October

. 31, 2Q_l~_· ---· -~--·--··~-··-········--·--~·-··


Total

The following schools and divisions had locally funded non-teacher vacancies:

l . Non-teacher

ocatton V . acanctes Agana Heights Elem 2 Marcial Sablan Elem 1

BP Carbullido Elem 1

JQ San Miguel Elem 3

MA Ulloa Elem 1

MU Lujan Elem 1

Ordot Chalan Pago Elem 2

PC Lujan Elem 1

Upi Elem 1

DL Perez Elem 3

Astumbo Elem 1

Adacao Elem 1

VAS Benavente Middle 1

LP Untalan Middle 2

Astumbo Middle 1

GWHigh 2

Southern High 1

Okkodo High 8

Chamorro Studies 1

Human Resources 1

Facilities & Maintenance 8

Food & Nutrition 2 Supply Management 3

Total 48

See ATTACHMENT A.S-6 for details.

Retroactive CWA payments for 1,466 active employees were made on Monday, November 17, 2014. Payroll is working to address any overtime payment as well as payments to former employees before the end of November.

Training on the fixed asset inventory procedures were kicked off on November 5, with regional sessions for

th .. e .. schools and .. separate s. e ... ssions for d. ivisions and theJ private schools. Make up sessions will be scheduled for those schools and divisions who were not able to attend. The training is conducted by a team consisting

_of §_QOE and_IP_FA staff, Additionally, completio_f)_C>f

Page 40

• ~~-Superintendent's Report: November 2014

------------------------"--------~-"---

MANAGEMENT INTERNAL CONTROLS (MIC) The MIC is a tool for improving accountability and effectiveness of GDOE programs, functions, and operations by establishing, assessing, correcting, and reporting on internal controls in their areas of responsibility. The GDOE Superintendent has identified Control Self-Assessment as

the upload of the fixed asset listing on the MUNIS system should occur before the inventory begins.

TPFA is waiting for approval of the Consolidated Grant application before loading budgets for this fiscal year. I A request for approval of pre-award costs has been

[ submitted so that payroll reimbursement can occur 1

: while the application is being reviewed. I

I A copy of the scope of work for the contract renewal is I I attached as ATTACHMENT A 5-9 I I

As of November 20, 2014, 37 ~ivisions and Schools I within the Guam Department of Education have I completed the assessment. Of the 37, five (5) divisions and nine schools were rated as high risk. The Internal Audit Office (lAO) will review, assess, and analyze high risk divisions and schools to determine if

the preferred method of evaluation to promote an audit should be initiated. If an audit is warranted, management responsibility within the organization. The MIC [lAO will then report the audit findings and make assessment report is currently being drafted by the lAO. I recommendations to reduce DOE's risk exposure. The

target date for completion of the MIC report is scheduled for end of December.

AUDIT SUMMARY REPORT The goal for lAO is to issue the report before the end The Internal Audit Office had conducted research on GDOE's of the year, and to continue to track repeat audit audit findings over the last 13 years and the key areas of findings that need to be address as well as key audit

I weaknesses in conjunction with the High Risk designation. improvements. The Audit summary report will The goal of the summary report for DOE is to maintain a highlight where DOE is today in terms of our audit running database of all audit findings and GDOE's performance and what are our expectations moving I disposition on taking corrective action. The information can forward.

' be used in conjunction with CCAP to ensure that it is strategically aligned to address critical high risk areas. FY14 FINANCIAL AUDIT UPDATE The accounting office was able to perform a soft close A meeting to kick off the audit was held on November 10, of FY14 on November 9, 2014. A kick off meeting with 2014. the auditors was held on November 10, 2014. Work

has already begun to provide documentation needed to support the audit.

, iLEARN CHARTER SCHOOl BUDGET lACS has requested $1,969,000 for 358 students at I The iLearn Academy Charter School (lACS) submitted its i $5,500 per student. The school will be located in Yigo I FY15 budget to the Guam Academy Charter School Council I (GACSC). In turn, the GACSC has transmitted the budget to

and will consist of kindergarten through 5'h grade.

[ the Superintendent of Education. 17 GCA Chapter 12 Section The GASCS has recommended that the lACS budget be I 12116 requires the Superintendent of Education to submit prorated for the remaining nine months of the fiscal I the budget to the Board for submission to the f Lihesfatura year to $1,476,750. I as part of the Fiscal Year Budget. See ATTACHMENT A.S-10 for the transmitted budget.

I With regard to GDOE's local appropriations, at the end FY15 FINANCIAl$

I Attached is a summary of Revenues, Expenditures, and of the first month of FY15, BBMR released $30 million Encumbrances as of October31, 2014, ATTACHMENT A.S- of which DOA provided $15 million. Related

i 11. expenditures and encumbrances total $16 million.


Report: November

expenditures and encumbrances total $16 million. I Funding for retroactive payment for the Competitive . Wage Act of $1 million was provided by DOA. I

FY16 BUDGET FY16 Budget submissions were due November 17, I I Per 17 GCA Section 3121, the GDOE budget shall be 1 2014. The budget submissions will be reviewed with I I transmitted to I Uheslaturan Guahan no later than January I the Superintendent in preparation for presentation to .

1 30, 2015. the Board. Board presentations are scheduled to begin

b ___ ... ___ ' December 15, 2014c~-.. ··--···----· I ::~·LD NUTRITION PROGRAM r 1 Direct Certification Continuous Improvement Plan (DC-CIP) ,

I Funds ' The DC Improvement Grant provides funds to State Agency's The funding provided will be utilized to improve and

for the planning & improvement of the State's Direct maximize the District's use of current State

Certification (DC) process to reach the 90% matching rate 'I Administrative resources in the Direct Certification of benchmark mandated by the Healthy, Hunger-Free Kids Act the Eligibility of students for Free Priced Meals under (HHFKA) of 2010. DC determines student eligibility for

1

, the National School Lunch Program. The improvement National School Lunch Program (NSLP) benefits based on of the matching automation of student information Supplemental Nutrition Assistance Program (SNAP) or and certifications will identify and implement Temporary Assistance for Needy Families (TANF) eligibility. mechanisms to improve automatic access to free

school meals for eligible children, as well as increase I Direct Certification accuracy and save valuable time . and resources for the participating local education agencies (LEAs).

/ ART Method !!Implementation Grant 1 The State Agency is presently reviewing the current I 1 The ART Method II provides funds to decrease administrative process of the Child Nutrition I ' Administrative Errors in Local Educational Agencies (LEA's) Programs. Areas such as Student Information,

and Schools identified by the State Agency that are Eligibility Certification, Verification, and Data I experiencing Program Administrative Errors. The ART Collection are being reviewed and outlined to assist in I

i Method II Grant Funds will help support the State Agency in 1 determining the desired design of a technology system 1 1 assessing the Child Nutrition Program operations and needed to automate the administrative process. 1

1 identifying solutions for improvement in developing a data 1

I driven integrated system approach that will address and The State Agency has initiated the process to hire a enhance the State Agency's certification, verification, meal Program Coordinator Ill with a selective factor in

I counting and claiming, performance benchmarks in key technology for the Administrative Review Training

I, areas .such as financial management and the school meals (ART) Method II Implementation Grant. The . initiative. coordinator will assess the current Administrative

Review Process and determine the desired design of

The Emergency Food Assistance Program (TEFAP) Program Funds provided for the State Administration and Distribution of Food commodities eligible households by the GDOE's Food and Nutrition Services Management Division.


the technology system needed to automate the administrative process.

During the month of November 2014, the TEFAP program and its food distribution continues to address the needs of eligible households. items of distribution include: macaroni elbow and spaghetti noodles, rice, spaghetti sauce, vegetarian beans, spinach, apple and cranberry juices, and rice crisp cereal, grapefruit juice

Page 42

., ~uperintendent's Report: November

CONSOLIDATED GRANT

1 FY 2013 Consolidated Grant Funds

I SCHOOL CRIME STOPPER PROGRAM

I

POWER ANNOUNCEMENT ACTIVATION

DOE CENTRAL OFFICE MOVEMENT

and dried potatoes expected delivery later this month. GDOE submits a request to USEd re-program

1 remaming funds of about $5,500,000.00 toward

1 ' Salaries, Benefits, and Contracts pending receipt of the ~

FY 2014 Grant Award Notification (GAN). Crime Stoppers training was completed on October .. ]

20, 2014. Eight schools that were pending are now I I complete. [

II Data from GPO (Officer Tapao) is submitted to GDOE I

quarterly. The 4'" Quarter report is posted on SSSD ' website. https:/ /sites.google.com/ a/gdoe. net/school· crime-stoppers-quarterly-reports/.

Crime Stoppers program presentations are regularly being scheduled at schools with Crime Stopper 1

' Coordinator Officer Tapao. . . I S has confirmed that Power Announce~

p rational for all schools with the exception of THS 1

I for SY 14-15. FSAIS is working on setup for THS ... no estabiished date identified for it to be operational.

' Later this year, FSAIS will provide follow on training for ' school administrators and Computer Operators on the other features (blast announcements to

I students/parents, etc.) of the service.

As of September 22, 2014, GDOE is completely cleared ~-J from Hagatna. Vince Arriola from the Legislature 1 confirmed that all abandoned items kept in the

I consolidated area can be left behind. He will have

li them removed when the building is demolished. He is

also making coordination for Island Girl Power and Ayuda Foundation to Sf'lect from these abandoned li

I rtems. .

t DOETIYAN OFFICES/CIP::-:-Ac:-SS:c:!-:cST-::A:-:NccC=E=---------+-:cC-ar-:ci-B::-:1-as""""""'f-ro-m--:S:-cS-:cS::-D-ch:-a-s-,-be_e_n_m_e_e_t,-in_g_w-:-it'""h""CR:-,a-n-.d:-y-!l

Romero, THS admin, CORETECH, and the Governor's I


Office to review the progress of THS and the central I office buildings. Notes from these meetings are I emailed out by THS admin. SSSD has assigned Carl Bias as a collateral duty to assist CIP with Central !

Office and THS work orders and utility consumption. A I website has been established to manage the work I flow: https:/ /sites,google,com/a/gdoe.net/cip· J

tiyan/?pli= 1.

Randy Romero is the lead representative for gDOE and I oversees the work orders and monitoring of sentices 1

provided by CORETECH. Currently, they are meeting I every two weeks. The THS Gym has been the main i

Page 43

ffuperlntendent's Report: November

I point of discussion.

A5.1. Utilize technology to maximize accountability, communications and operational effectiveness.

The State Agency is responsible for the Reporting of Programmatic & Fiscal Reports. The reports are presently posted online via the internet through the various Federal Reporting Websites, such as, FPRS (USDA FNS) or federalreporting.gov (ARRA). The type of reports vary from providing information on the Total Meals Served within the National School Lunch Program, as reflected on the FPRS for USDA, to the Financial Activities of a Grant as reflected on federal reporting.gov.

CONSOUDATED GRANT FY 2014 Consolidated Grant Application

TERRITORIES AND FREELY ASSOCIATED STATES EDUCATION GRANT (T&FASEG) (Discretionary) T&FASEG Team to regularly survey participating teachers, administrators, and cadre members pertaining to methods for improving future T&FASEG activities and resource

su STRIVING READERS COMPREHENSIVE LEADERSHIP (SRCL) (Discretionary) SRCL Team to survey participating teachers and administrators regularly pertaining to methods for improving future SRCL activities and resource support.

PERSONAL RESPONSIBILITY EDUCATION PROGRAM (PREP) (Discretionary) PREP Team to be surveyed regularly pertaining to methods for improving future PREP activities or future discretionary


Programmatic and Financial I online via the internet to the various Granting Agencies to ensure account maximization and operational effectiveness. The Fourth Quarter Federal Programs Compliance Report, which reflects the Quarterly Activities of each respective Federal Program, has been posted to the GDOE Website. In addition, all required USDA Funded Program and Fiscal Reports have been successfully posted to USDA's ,pn,-.rtino wPh<il·p FPRS.

• GDOE Federal Programs Division Team submits the revised FY 2014 working files on November 04, 2014 to USEd for final review based on the guidance and technical assistance received.

• The State Agency requested a tele-conference with USEd on the status of the FY 2014 CG (GAN) on November 05, 2014. Based on this tele· conference USEd recommends GDOE request for Pre-Award Costs in anticipation of receiving the GAN sometime in December 2014.

GDOE submits the request for Pre-Award Costs on November 07 2014 to USEd for With the anticipated grant award, survey results will help to further improve the services and activities being provided in order to maximize funds and resources, such as technology tools, and meet goals and objectives.

With the new grant award received, survey results be used to further improve the services and activities being provided in order to maximize funds and resources, and meet goals and objectives.

SRCL to pilot the implementation on the use of I Pads with select schools and teachers, integrating

in the classroom.

In the planning of future activities, PREP team members will ensure survey results are used to design services and activities that align to the needs of GDOE's participating/impacted population.

Page 44

Report: November

I SAFTEY ADMINISTRATOR'S OFFICE (SAO) I I

1 lntro to MLRIN (Mariana Law Enforcement Intelligence . In progress

1 Network) -School Secunty I Track mc:dents. ,.

' I I Meeting at Speaker Won Pat's office for Secure Our Schools I Collaborating with GSA for finalization of IFB. Ne~t I' \ Act IFB with GSA. 1 meeting to be announced at Adelup. r DIRECT DEPOSIT--"''"'"'·--····---~--· ·~tNovembe~i9,'2o14, oft he 3,891 GDOE st~ff and 8

: Employees are encouraged to sign up for direct deposits to 1

board members, 3,137 or 79.51% have received 1

I reduce the number of paper checks, the need to pick up J payment via direct deposit for pay period ending checks, and for individual employees to deposit checks.

1

. November 15, 2014. Note that some of the divisions

I Employees on direct deposit do not receive hard copies of show more than 100% of employees on direct deposit

, their payment advices but use Employee Self·Serve to look This is because the system tracks where checks are ' up payment details. I delivered not where the employee is funded.

Because schools are short staffed, some schools are I Of the 3, 789 employees and board members who requiring employees who continue to receive a paper check were paid, 82.79% received payment via direct

II to pick up the check at Tiyan Central. · deposit. See ATTACHMENT A5.1·1 for a breakdown by

location.

I I' We continue to work with Department of

Administration to ensure we have sufficient cash to ' enable the timely transfer of funds for direct deposits.

FSAIS HELPDESK The online video tutorials include:

To track requests for assistance, FSAIS has established on • How to log into GDOEGuest wireless 8.1 1 online helpdesk at https://helpdesk.gdoe.net Additionally, 1 • How to connect to GDOEStaff wireless on . / FAQs (frequently asked questions) and online tutorials have I Windows 8.1

been developed to assist staff with routine requests. I• How to attach using TightVNC


I. • How to reset password for ESS Employee Self

Service

• •

I· ' .

Properly setup the wireless router Acer Cart

How to log on to the GDOEStaff with an iPad, iPhone or iT ouch

How to log into GDOEStaff wireless Windows 7 How to log into GDOEGuest wireless Windows 7

Posted FAQs include:

• How to setup GDOE Wireless Access

• How to Reset your GDOE ESS Password

• How to Logon to GDOE Munis Employee Self Service

• Mobile Apps set up instructions e How to install Avast Antivirus & remove AVG

• How to attach listening viewer TightVNC

• How to view TightVNC IP address Google Chrome: Delete your cache and other browser data.

45

It +§Superintendent's Report: November 2014

A risk assessment of our network was performed by outside vendor.

an ~~A~re~a~------------I~R~i~sk~A~ss~e~s~sm~e~n~t----1 Software flaws Medium

~~P~as=s~w=o=r~d~r~is~k~----~L=o~w~------------1 Configuration error Low

In all categories our assessed risk was lower than industry standards. The report provides I

i recommendations for cost-effective targeted i mitigation for the risks identified. Many of those

recommendations have already been put in place.

BUDGET SURVEY A survey document is part of the FY16 Budget procedures and was distributed with the budget call. See Attachment A5.2-1 for a copy of the survey.

SPEAK-UP Speak Up is a national education research project that provides a voice for stakeholders in national education policy. Separate surveys are tailored to administrators, teachers, parents and students. Age appropriate surveys are designed for students. The survey is found at

The surveys are targeted at stakeholders and have been made available online as well as in hard copy. Results collected online will be made available to schools and divisions to consider as they develop their budgets. The survey is open until December 19, 2014 and data will be available February, 2015. ATTACHMENT A5.2-2 is a summary of the number of responses as of November 14, 2014.

http://wwvv:speakup4schools.org/speakup2014/. ········---~-+----~-------·-------·-------------------------------........j GDOE SMS MASS ALERT See Table AS.l.l below

I GDOE has started using the SMS Mass Alert System made available by Pacific Daily News. Below is a breakdown of membership _ _f()r_each category as ()!November 21, 201_4, ____ ......... _________________________________________ --1 Table AS.l.l

SMSAiert Subscribers as of

Type ...

12/13 1/14 2/14 3/14 4/14 5/14 6/14 7/14 T 8/14 i I I

GDOE 1608 1 1759 I

I

1475 1540 1692 1795 1826 1985 2185 I Announcements

GDOE 1547 1615 1694 1777 1846 1884 1925 2090 2297

Emergencies i I

GDOE 1319 1376 I 1437 1507 1569 1602 1630 1755 1923

I Remlnders ----------GDOE School

1579 1648 1724 1810 1880 1902 1 1953 2125 2340 Closures

FACEBOOK I During the month of October 2014, the GDOE Face book See Table A5.1.2, Table A5.1.3 1

page increased the total number of hkes by 44 The top 25 I posts by reach are provided for the month of October as well.

1 Table A5.1.2


-------9/14 10/14 ll/21

2237 2473 2520

2354 I 2589 2637

1965 2160 I 2207 . ........... -

2395 2653 2207

Page 46

HR FS.AJS the

Ycsi GDO£ i:.

Bringing on the Red <V d L;vinz

Un cy FSA!S

A5.1.3


405

405

407

429

434

482

509

520

567

590

660

662

794

831

Page47

1041

109S

• '*Superintendent's Report: November

Total Likes October 2014

780

773

no

759 760

752 752 751 751 750 750

740 740

730

720

710

"' ;!; '7 ~ ~ " "' " ., ;!; " ~ ;!; ;!; "' :": ., "' " "' "' ;!; "' "' "' "' "' "' "' "' "' ~ rl rl rl ~- rl rl rl rl ~ rl ~ rl rl rl ,rl rl ,, .~ rl ~ rl rl

c,- ·~ ~ ~ ~ -- - -- ·~ ~ -- ·~ ~ -- ~ ~- -- ~-

~ ·- -- ~ N ·- ~ -- -- ::0 ~ 0 rl r' "' "' '~ "' ~ ""' m 0 rl N "' "' :.r, •D " "' 0 rl "' ., ~. ·.o ~ '"' m ~ ~ ~ ~ -- ~ ~ -- -- rl rl rl rl rl rl rl ::: rl N N N N N N N N N N "' -- 0 0 0 0 0 0 s 0 s ~ ·- " --- - --- -- ~ ·- ·- '· ·- 0 s - ~ - -- -- ~

m rl rl rl rl rl rl rl 0 0 0 0 2 0 0 0 0 s 0 s 2 0 0 0 0 0 rl rl rl rl rl rl rl rl rl rl .~ rl rl rl rl rl

----------------~----------~----------~---------------~--"---~------------- ----~- "------- ---~--- ---~-~-"

A5.2. Regularly survey stakeholders to identify areas that should be targeted for improvement and implement strategies to address those areas.

·. · .. , ..... ·. ' .. ·.······ ....... .. ..· ·.

·.··•···· ·•- .. ·.·._ .. ·

. ···•· .. · A~htityfAaiO!'J l~m • O~tc;Qmes .

.•.

CHILD NUTRITION PROGRAM Cost Study Analysis of the District's School Meals Program The Cost Study Analysis will provide the State Agency for supporting information of a Meal Reimbursement with essential information for the State's petition for an Increase and the Program's Operational Effectiveness. increase in Federal Reimbursements of Meals Served Delay of completion of the reports was due to several within the Child Nutrition Program. In addition, the factors from the loss of project staff and delay of critical Cost Study's Analysis of the School Meals Program's data sets. The UOG Team and the GDOE State Agency for Operational Effectiveness will assist the State and Child Nutrition and Food Distribution Programs have been School Districts in the planning and implementation of working diligently to ensure that the data reflected on the future programs. The GDOE State Agency continues to report is accurate and sound. communicate with the UOG Team on a daily basis to

L-ensure that all project deliverables are completed and

-- -- _" ________ ---· ----- -- ---- -the study is on track_ to mee_! the deadline -------

Superintendent's Report November 2014 Page48

• ~uperintendent's Report: November

National School Lunch Program (NSLP) Equipment Assistance Grant provided to School Districts to assist in improving school cafeteria facilities for Food Service Operations.

Implementation of Community Eligibility Provision (CEP) as required by Section 104(a) of the Healthy Hunger-Free Kids Act of 2010 (HHFKA) to provide an alternative to household application review & approval in the National School Lunch and School Breakfast Programs.

CONSOLIDATED GRANT APPLICATION FY 2015 Consolidated Grant Application Consultative Workshop

EMRO Preparing a survey to identify all employees that that are not performing work in their job descriptions for any reason (e.g. military leave, details ... ). Each employee identified will be investigated in order to determine what action, if any, should be taken to maximize limited staffing and accountability.

NSLP Equipment Assistance Grant Funds have been awarded to the Guam Department of Education and will be utilized to purchase necessary kitchen equipment to address the Health and Safety of Food Service Operations within the School District. Technical Assistance and Guidance has been provided by the State Agency to the School Food Authority to ensure the program's regulations are adhered to and that the equipment intended to be procured is in line with the program's Goals and Objectives. GDOE is presently procuring necessary cafeteria equipment with the available funds, via a Purchase Order, to improve the operations of cafeteria meal services.

GDOE has implemented CEP for SY 2014-2015 at twenty-one (21) schools. CEP is intended to improve access for students to school meals, at no cost, in eligible high poverty schools and to eliminate the administrative burden of collecting household applications. The State Agency will be holding a Consultative workshop for the FY 2015 CG Application tentatively for December 11, & 12, 2014.

The approval and release of the survey is pending at this time.

A5.3. Implement conservation measures for eoch school and district offices and actively review alternative processes that maximize the use of resources.

EMRO Active Cases: Pending Adverse Action Appeals at Civil Service Commission (CSC)

• Principal, demotion from Principal to AP. appealed DOE • Merit hearing pending. Case No. AA13-037

• Teacher, suspension appeal. DOE case No. AA13-038 • Merit hearing pending.

• Supervisor, demotion form refrigeration supervisor to • Discovery, motions and merit hearing pending. refrigeration mechanic II appealed. DOE case No. AA14-02::S _________ _


t8 S\f£0:Superintendent's Report: November

• School Aide I termination appeal for gross misconduct • and AWOL DOE case No. AA13-012

I Pending Grievance Appeals at esc I 1

1

• Adacao Elem. School Aide I grievance appeal pertaining i • to classification and compensation. ' I• VBMS AP grievance appeal pertaining to classification /•

· and compensation. I • SHS Teacher grievance appeal pertaining to above step 1 •

recruitment (compensation). / ' • Parental grievance alleges disrespectful treatment by 1· •

CLTES ad min team. 1

• Inventory Manager grieving assignment, classification I • and compensation. I

Under Investigation • I• Teacher at IES accused by parent of not being caring I and compassionate.

• Sped Bus Driver alleging he was not compensated for I· all hours worked. I •

• GWHS Custodian accused of sexual harassment of a I female TA.

I • UMS Teacher accused of sexually harassment of a I

• female student

• School Aide I accused of sexually harassing a female student.

• Talofofo Elem teacher is accused of sexually harassing a 3'd grade male student.

I •

•

• Price ES custodian accused of harassment of S'" grade • boy,

Collective Bargaining and report

Merit hearing pending

11,2014 I Motion to dismiss scheduled for hearing on Dec. 1

11,2014 1

Motion Hearing schedule pending at esc I At step 3 of parental grievance process pending I meeting with Deputy and Principal for resolution,

At step 3 of the grievance process. 1

No findings of violation, employee was cleared.

1

.

Case re-opened based on new information submitted by the complainant Pending, 1

Under investigation in order to determine accuracy of employee's assertion and liability, if any,

Allegation likely occurred as alleged but DOE is currently unable to meets its burden of proof . Employee is assigned to duties where he will have no contact with students.

Allegation likely occurred as alleged but DOE is

1

1

currently unable to meets its burden of proof. Employee is assigned to duties where he will have ' no contact with students. Associated Criminal proceedings remain pending, Employee is

temporarily assigned to no student contact duties. I Allegation likely occurred as alleged but DOE is currently unable to meets its burden of proof. / Employee is assigned to duties where he will have no contact with students. Associated Criminal 1

proceedings remain pending, Employee is temporarily assigned to have no student contact duties.

Matter is under investigation. Employee is temporarily assigned to have no student contact duties.

Matter is under investigation. Employee is temporarily assigned to have no student contact duties.

POWER SAVING MEASURES and divisions were reminded that conservation

A list of power saving guidelines accompanied transmission of the FY15 Plan to the schools


• "d~uperintendent's Report: November

efforts must be taken to reduce utility expenditures. and divisions. Among the guidelines were:

• Setting air conditioning units at 78 degrees

• Shutting off air conditioners in the evenings and on weekends

• Shutting off lights in rooms not in use

• Putting computers in sleep mode or hibernate during periods of inactivity

• Shutting off computers at the end of the day

SOLAR ENERGY GDOE ·,sin the last stages of contract review so that we GDOE is working with GEFF and CapFa to put solar panels can move forward with installation of solar panels at and other energy saving devices in the leased schools. By the GEFF schools. CapFa is in the process of developing

law, GSA is mandated to develop an RFP for solar power at a proposal and has been meeting with various parties GDOE schools. to finalize their pian. information has been provided to

GSA as they have requested. --- .. -

A5.4. Identify benchmarks to measure efficiencies and determine appropriate staffing levels.

For the month of October 2014, 24 work tickets Pacific Data Systems (PDS) is the GDOE vendor for our issued and 23 were closed. Of the 24 work tickets, phone system as well as internet access. ATIACHMENT were for internet, 4 were for phone, and 7 were for both A5.4-1 is a report of work tickets issued for the month of internet and phone issues. October, 2014


04!11!2014 Parent/Student A.ccess Stalls tics

ParenUStudent Access Statistics10/01/2014- 10/31/2014 District Office

Total sign ins by p;:mmts·

Toted sign ins by students·

Parent!Student Mob He App Stats

Total sign ins by parents and students combined:

Number of students whose records were accessed:

Avg number of parent sign ins per day;

Avg number of student sign ins per day:

Avg numrwr of parent and student sign ins per day combined

To tat sign ins by parents·

T ota1 sign ins by students

Parent/Student Web Porta! Stats

Total sign ins by parents and students combined:

Number of students whose records were accessed:

Avg !ength of parent visit !minutes}:

Avg length of stud-ent visit (minutes):

Avg number of parent sign ins per day:

Avg number of student sign ins per day:

Avg number of parent and student sign ins per day combined

NtnTiOH of parents signed

Progress Reports Ernailed to Pare;1ts

receive progress reports via email:

Number of reports sent out during specified period:

nttps :jpc;werschool gdotc nei!adm;njreports:parentalace:es5i:>tats2 hirni

!;_j

Guam Departrnent of Education New Hires Report

For the Month of October 2014

Location Employee Position Description Grade I Hourly

Annual Salary Funding Step Rate

PERMANENT RE-EMPlOYMENT

GW HIGH LAGUANA, LAWRENCE TEACHER ED2-8 $ 21.32 $ 44,343.00 LOCAL

TOTAL PERMANENT RE-EMPlOYMENT 1

PERMANENT TRANSFER INTER GOVERNMENT

ASTIJMBO MIDDLE QUIAOIT, CHERYLL JOYCE HUH COUNSLR Ill N-M-6 $ 25.36 $ 52,742.00 LOCAL

PERMANENT TRANSFER INTER GOVERNMENT 1

PROBATIONAL APPOINTMENT

GW HIGH CHERRY, CARLA TEACHER II ED2 1 $ 16.53 $ 34,383.00 LOCAL

JLG RIOS MIDDLE PECKICH, JEANETTE CLERK TYPIST II E-HP-1 $ 10.14 $ 21,095.00 LOCAL

MACHANANO ELEMENTARY PALACIOS. BONNIE SCH AIDE I E-HP-1 $ 10.14 $ 21,095.00 LOCAL

OR DOT CHALAN PAGO ELEMENTARY PEREZ, MARLENE MARIE COMP OPER I H-HP-1 $ 12.75 $ 26,520.00 LOCAL

TALOFOFO ELEMENTARY AGUSTIN, ANTHONY CLERK TYPIST I D-HP-1 $ 9.15 $ 19,040.00 lOCAL

TAMUNING ELEMENTARY CAASI, DADOLINA TEACHER II ED21 $ 16.53 $ 34,383.00 LOCAL

UPI ELEMENTARY rAITANO, TANYA BETH CLERK TYPIST I D-HP 1 $ 9.15 $ 19,040.00 LOCAl

PROBATIONAL APPOINTMENT 7

RETIRED FULL TIME

AI JOHNS TON MIDDLE TAITAGUE, LOURDES TEACHER Ill ED3-1 $ 21.46 $ 36,057.00 LOCAL

CHIEF BRODIE ELEMENT,\RY GUMATAOTAO, NATIVIDAD TEACHER V FD5·1 ¢ ~ 24.23 $ 40,699.00 LOCAl

FB LEON GUERRERO MIDDLE fABILAS, HILDA TEACHER Ill ED3-l $ 21.46 $ 36,057.00 LOCAL

JQ SAN MIGUEl ELEMENTARY TROPEL, MONSERRAT TEACHER Ill ED3-1 $ 21.46 $ 36,057.00 LOCAL

LP UNTALAN MIDDLE CARBULLIDO, FHANCES TEACHER Ill ED3-1 $ 21.46 $ 36,057.00 LOCAL

SANCHEZ HIGH TOVES, YVONNE FP TEACHER II ED2·1 $ 20.47 $ 34,383.00 LOCAl

SPECIAL EDUCATION CAMACHO. MAY SPCH LANG PATHOLOGIST N-HP-4 $ 24.20 $ 50,328.00 FEDERAL

LP UNTALAN MIDDLE LAYGO, MARY TEACHER II (OCS) K-HP-1 $ 16.30 ;, 33,91107 LOCAL

RETIRED FULL TIME 8

LIMITED TERM PART TIME

CHIEF BRODIE ELEMENTARY FLORES, EARL JAMES TCHI\ ASST (Tl,OCS) F-HP-1 s 11.14 $ 23,170.99 FEDERAL

CURRICULUM & INSTRUCTION DAYDAY, JESSICA TCHR ASST (Tl-OCS) F-HP-1 $ 11.14 $ 23,170.99 FEDERAL

CURRICULUM & INSTRUCTION ICHIOS, LEI TCHR ASST (TlOCS) F HP-J $ 11.14 $ 23,170.99

Guam Department of Education New H1res Report

for the Month of October 2014

location Employee Position Description Grade I Hourly


GW HIGH SANCHEZ, NADINE TCH R ASST (Tl -OCS) F-HP-1 $ 11.14 $ 23,170.99 FEDERAL HB PRICE ELEMENTARY BLAS, LUTANYA TCHR ASST (Tl-OCS) F-HP- $ 11 14 $ 2.3, 170,99 fEDERAL LBJ ELEMENTARY HARA, MAHIA TCHR ASST (Tl-OCS) F-HP- I $ 11.14 $ 23,170.99 FEDERAL LP UNTALAN MIDDLF SABLADA, JERICO JOHN TEACHER II (OCS) K-HP· 1 $ 16.30 $ 33,911.07 LOCAL MA SABLAN ELEMENTARY BORJA, RONA fCHR ASST (Tl·OCS) F-HP-1 $ 11.14 $ 23,170.99 FEDERAL MA SABLAN ELEMENTAHY MANIBUSAN, SHARLYNA I'CHR ASST (Tl·OCS) F-HP-1 $ 11.14 $ 23,170.99 FEDERAL MACHANANO ELEMENTARY LETEWASIYAL, BEAUTY TEACHER II (OCS) K·HP·l $ 16.30 $ 33,911 07 LOCAL PC LUJAN ELEMENTARY EVARISTO, CONNIE FRANCES TCHR ASST (Tl-OCS) F-HP-1 $ 11.14 $ 23,170.99 FEDERAL PC LUJAN ELEMENTARY HAYES, BRITTANY TCHR 1\SST (Tl-OCS) F-HP-1 $ ll.l4 $ 2.3,170.99 FEDERAL CHIEF BRODIE ELEMENTARY CRUZ, ANJOENELI TCHR ASST (Tl·OCS) F-HP- 1 $ 1114 $ 23,170.99 FEDERAL CURRICULUM & INSTRUCTION BAYONA, JCJLEEN fCHR ASST (Tl·OCS) F HP-1 $ 11.14 $ 23,170.99 FEDERAL CURRICULUM & INSTRUCTION BLAS, BRANDON fCHR ASST (Tl-OCS) F-HP·l $ 11.14 $ 23,170.99 FEDERAL CURRICULUM & INSTilUCTION DAUGHERTY, REME ICHR ASST (TlOCS) f-HP·l $ 11.14 ( , 170.99 FEDERAL CURRICULUM & INSTRUCTION MAANAO, CARINA TCHR ASST (TlOCS) F HP-1 $ ll.14 $ 23,170.99 FEDERAL HS TRUMAN ELEMENTARY OMAR, JAEUSHA RAE TCHR ASST (TJOCS) F HP-1 $ 11.14

,, _, 23,170.99 FEDERAL PC LUJAN ELEMENTARY LIMO. TATIANA TCHR ASST (TUJCS) F-HP 1 $ 1114 $ 23,170.99 FEDERAL TIYAN HIGH MENGIDAB, NANCY fFACHER IV (OCS) K-HP 1 $ 16.30 $ 33,91107 LOCAL HEADSTART ALDAN, PATTY HEAD START AIDE G-HP 1 $ 11.89 $ 24,728.91 FEDERAL MA ULLOA EUMENTAHY JOSEPH, ANOHUN TCHR ASST (Tl -OCS) f -HP-1 $ 11.14 $ 23,170.99 FEDERAL JQ SAN MIGUEL ELEMENTARY FRAZIER, DEVIN TCHR ASST (Tl-OCS) f·HP-1 $ 11.14 $ 23,170.99 FEDERAL LBJ ELEMENTARY EVANGEUSTA, MASON JOSEPH TCHR ASST (Tl·OCS) f -HP· 1 $ 11.14 $ 23,170.99 FEDERAL MACHANANO ELEMENTARY DEE, DANIEL TCHR ASST (rJOCS) f·HP- 1 $ 11.14

,, ~ 23,170.99 FEDERAL

MACHANANO ELEMENTARY MANGLONA, RICHARD TCHH ASST (THXS) F·HP1 $ 11.14 $ 23,170.99 FEDERAL MACHANANO ELEMENTARY MESA, JOLYN lCHR ASST (Tl OCS) F-HP-1 $ 1114 $ 23,170.99 FEDERAL PC LUJAN ELEMENTARY OSBORN, DANIEl fCHR ASST (THlCS) F-HP-1 $ 1.14 $ 170.99 FEDERAL UPI ELEMENTARY OGO, ELINA fCHR ASST (Tl ·OCS) F-HP-1 $ 1.14 $ 23,170.99 FEDERAl CL TAITANO ELEMENTARY CABOT, CARMEN TCHR ASST (T10CS) F ·HP- 1 $ 11.14 $ 23,170.99 FEDERAL DL PEREZ ElEMENTARY FEJERAN, CAVINA SCH AIDE I E-HP-1 $ 10.14 $ 21,094.94 FEDERAL DL PEREZ ELEMENTARY QUICHOCHO, VELINA MARIE SCH AIDE I E-HP 1

,, > 10.14 $ 21,094.94 FEDERAL

FINEGAYAN ELEMENTARY CASTRO, KISHA SCH AIDE I E HP-1 $ 10.14 $ 21,094.94 FEDERAl GWHIGH SAN NICOLAS, REGINALYNN SCH AIDE I E-HP 1 $ !0.14 $ 21,094.94 FEDERAL LP UNTALAN MIDDLE KERR, MICHELLE SCH AIDE I E-HP 1 $ 10.14 $ 21,()94 94 FEDERAL TALOFOFO ELEMENTARY BLAS, MARK TCHR ASST (Tl -OCS) f-HP-1 $ 11.14 $ 2.3,170.99 FEDERAL

Page 2 of 4

location

OKKODO HIGH

VSA BENAVENTE MIDDLE

VSA BENAVENTE MIDDLE

CURRICULUM & INSTRUCTION

AGANA HEIGHTS ELEMENTARY

MACHANANO ELEMENTARY


IWAN HIGH

TALOFOFO ELEMENTARY

BP CARBULLIDO ELEMENTARY


FB LEON GUERRERO MIDDLE

HS TRUMAN ELEMENTARY

OKKODO HIGH

TIYAN HIGH

ADACAO ELEMENTARY

ADACAO ELEMENTARY

ASTUMBO ELEMENTARY

CL TAITANO ELEMENTARY

HS TRUMAN ELEMENTARY

INARAJAN ELEMENTARY

LP UNTALAN MIDDLE

SOUTHERN HIGH

SPECIAL EDUCATION

SPECIAL EDUCATION

SPECIAL EDUCATION

SPECIAL EDUCATION

SPECIAL EDUCATION

TAMUNING ELEMENTARY

VSA BENAVENTE MIDDLF

AI JOHNSTON MIDDLE



Guam Department of Education-- New Hires Report


Employee

SAN NICOLAS, PETER·JOSEPH

CRISOSTOMO, THERESE

O'CONNOR, JOHN

YOSHIDA, ROSA

ORTIOLA·SANDOVAL, MYLENE

FAJARDO, JOSE M.D.

CASTRO, FRANKLIN

PEREDO, STACYLYNN

CRUZ, ELAINE

UZAMA. DERECK

DHA CRUZ. JOSEPH

SANTOS, NELLY

lEON GUERRERO, EILEEN

MAILLOUX, CHRISTIAN

TULAGAN, RICK

REBAMONTAN, BILLY

ONZA, ALISA

SANTOS, JAMES

MERFALEN, PAUL

FLORES, ELEANOR

ATIVIE, CHRISTINE ANN

CRUZ, KEITH

SOLIVA, NELSON

IBANEZ, NICHOLAS

SIMINA, BINASTO

TERRY, KEMSKY

fUDELA, PEDRO

VILLA, JOHNAVIN

CRUZ, LUIS JUNIOR

FRENO, SAMUEL

BENAVENTE, RITA MARIE

BABAUTA, NOREEN AlJXIS

BAZA, TINA IVIARIF

Position Description

SUBSTITUTE

CLERK TYPIST II

TEACHER I·C (OCS)

TCHR ASST (Tl ·OCS)

TEACHER II (OCS)

SUBSTITUTE

TCHR ASST (Tl·OCS)

TCHR ASST (THJCS)

SUBSTITUTE

TCHR ASSI (Tl ·OCS)

TCHR ASST (Tl·OCS)

SUBSTITUTE

SUBSTITUTE

fEACHER II (OCS)

TEACHER II (OCS)

SCH AIDE I

SUBSTITUTE

SCH AIDE I

SCH AIDE I

SCH AIDE I

SCH AIDE I

SCH AIDE I

TEACHER I·C (OCS)

SCH AIDE I

SCH AIDE I

SCH AIDE I

SCH AIDE I

SCH AIDF I

SCH AIDE I

SCH AIDE I

TCHR ASST (THJCS)

TCHR ASST (11 OCS)

TCHR ,~SST (TlOCS)

Grade I Step

F·HP-1

E·HP·l

GHP-1

F-HP· 1

K·HP· 1

F·HP 1

F-HP· 1

F·HP 1

F·HP·1

F ·HP· 1

F·HP·l

f·HP· 1

F HP 1

K·HP 1

K-HP·1

E·HP I

F·HP·l

E·HP·l

E·HP· 1

E·HP-1

E HP·1

E·HP·1

G HP·l

E -50· 1

E·HP· l

E·HP·1

E·HP·l

E·HP· 1

E·HP·l

E HP· 1

f·HP 1

F HP·l

F·HP·l

Hourly

Rate Annual Salary Funding

$ 11.14 $ $ 10.14 $ $ 1L89 $ $ 11.14 $ $ 16.30 $ $ 11.14 $ $ 11.14 $

$ 11.14 $

$ 11.14 $ $ 11.14 $ :~ 11.14 $ $ 1114 $ $ 11.14 $ $ 16.30 ~>

s 16.30 $ $ 10.14 $ $ 11.14 $ $ 10.14 $ $ 10.14 $ $ 10.14

$ l0.14

$ 10 14

$ 1.189

$ $

$ $

$ 10.14 $ $ 10.14

$ 10.14

$ $

$ 10.14 $ $ 10.14 $

$ 10.14 $ $ 10.14 $ $ 114 $ $ 11 14 $ $ 1114 $

23,170.99 lOCAL

21,094.94 LOCAL

24,728.91 LOCAL

23,170.99 FEDERAL

33,911.07 LOCAl

23,170.99 LOCAL

23,170.99 FEDERAL

23,170 99 LOCAL

23,170.99 LOCAL

23,170.99 FEDERAl

23,170.99 FEDERAL

23,170.99 lOCAl

23,170.99 LOCAL

33,911.07 LOCAL

33,911.07 LOCAL

21,094.94 FEDERAL

170.99 LOCAL

21,094.94 FEDERAL

21,094.94 FEDERAL

21,094.94 FEDERAL

21,094.94 FEDERAL

21,094.94 FEDERAL

24,728.91 LOCAL

21,091.20 FEDERAl

21,094.94 FEDERAl

21,094.94 FEDERAl

21,094.94 FEDERAL

21,094.94 FEDERAL

21,094.94 FEDERAL

21,094.94 FEDERAL

23,170.99 LOCAL

23,170.99 FEDERAL

23,170.99 FEDERAL

Page 3 of 4

Guam Department of Education- New Hires Report

lor the Month of October 2014

Location Employee Position Description Grade I Hourly


CURRICULUM & INSTRUCTION MANIBUSAN, JOMAYNE ICHR ASST (Tl -OCS) F HP-1 $ 11.14 $ 23,170.99 FEDERAL CURRICULUM & INSTRUCTION OGO, CODY TCH R ASST (T 1 -OCS) F-HP 1 $ 11.14 $ 23,170.99 FEDERAL CURRICULUM & INSTRUCTION QUINATA, JERRI TCHR ASST (Tl-OCS) F·HP-1 $ 11.14 $ 23,170.99 FEDERAL INARAJAN ElEMENTARY DUENAS, BRITTNEY JEAN SUBSTITUTE F-HP-1 $ 11.14 $ 23,170.99 LOCAL MACHANANO ELEMENTARY LUKAN, PAULISA SUBSTITUTE 1-HP-1 $ 11.14 $ 23,170.99 LOCAl MU LUJAN ELEMENT,;RY CRUZ, CHRISTINA LYNN SUBSTITUTE F·HP1 $ 11.14 $ 23,170.99 LOCAL OR DOT C:HALAN PAGO ELEMENTARY CHARGUALAF, ASHAE SUBSTITUTE F HP-J $ 11.14 $ 23,170.99 LOCAL OR DOT CHALAN PAGO ELEMENTARY HUNT, JULENE SUBSTITUTE F-HP-1 $1 11.14 $ 23,170.99 LOCAL TIYAN HIGH LUKAS, LUCINA fEACHER II (OCS) K-HP-1 $ 16.30 $ 33,91107 LOCAL ASTUMBO MIDDLE CHACO, ANTHONY SCH AIDE I E-HP-1 $ 10.14 $ 21,094.94 FEDERAL CURRICULUM & INSTRUCTION TENORIO, THERESE fCHR ASST (fHXS) F-HP-1 $ 11.14 $ 23,170.99 FEDERAL MU LUJAN ELEMENTARY ULLOA, SERINA SUBSTITUTE F·HP 1 $ 11.14 $ 23,170.99 LOCAL JQ SAN MIGUEL ELEMENTARY CASTRO, MIARA SUBSTITUTE F·HP 1 $ 11.14 $ 23,170.99 LOCAL HEADS TART FEJERAN, BERTINA HEAD STAHT AIDE G-HP· 1 $ 11.89 $ 24,728.91 FEDERAL JFK HIGH QUIDACHAY, AMANDA MARIE SUBSTITUTE F-HP 1 $ 11.14 $ 23,170.99 LOCAL SANCHEZ HIGH CRUZ, JANELLE SUBSTITUTE F-HP-1 $ 11.14 $ 23,170.99 LOCAL TAMUNING ELEMENTARY LORENZO, C:ERENA MAY SUBSTITUTE F-HP-1 $ 11.14 $ 23,170.99 lOCAl WETTENGEL ELEMENTARY SEBAY, JENNIFER SUBSTITUTE F ·HP- 1 $ 1114 $ 23,170.99 LOCAL WETTENGEL ELEMENTARY IORRES, JOYCE SUBSTITUTE F-HP-1 $ 11.14 $ 23,170.99 LOCAl HEADSTARl FEJERAN, JESSICA HEAD START AIDE G-HP 1 $ 11.89 $ 24,728.91 FEDERAL TOTAl liMITED TERM PART TIME 89

LIMITED TERM FUll TIME

AI JOHNSTON MIDDLE SANTOS·BILLANY, JANIYA TEACHER 1-C ED1C· 1 $ 18.69 $ 31,395.00 LOCAL SOUJHERN HIGH CRUZ, PHILLIP VICTOR lEACHER IV ED4-1 $ 23.07 $ 38,762.00 LOCAL liMITED TERM FULL TIME 2

STIPEND

JFK HIGH PEREZ, JESSE COACH $ $ 100.00 LOCAL TOTAl STIPEND 1

TOTAl NEW HIRES 109

Page 4 of 4

Location I Positions

301 - AGANA HEIGHTS ELEMENTARY

Principal {Acting)

Assistant Principal

Administrative Assistant I Officer

Building I Maintenance Custodian

Computer Operator I Data Control Clerk

Guidance Counselor

Llbrari.an

Library Tech

Nurse / LPN

School Aide

Substitute

Teacher

Teacher Assistant

302 -M.A. SABLAN ELEMENTARY

Principal {Acting)



Clerk I Clerk Typist


Guidance Counselor

Instruction Coordinator

Librarian

Nurse I LPN

One to One Aide

School Aide

Substitute

Teacher

Teacher AsSistant

303 - B.P. CARBULLIDO ELEMENTARY

Pnnupal

Ass1stant Principal

Admin Secretary I Secretary Typist



Computer Operator/ Data Control Clerk

Guidance Counselor


Nurse I LPN

One to One A1de

School Aide

Substitute

of Education - Employee

As of October 31, 2014

Federally locally

Funded Funded

9 42

1

1

1

1

1

1

1

1

1

3

3

1 27

8

14 41

' " 1

1

1

1

1

1

1

' l 3

5

2

1 26

9

15 44

1

1

1

1

1

1

1

1

' l 3

4

3

Grand Enrollment

Students

Total I Staff

51 413 8

1

1

1

1

1

1 1

1

1

3

3

28 8

I 55 436 8

1

1

1

1

1

1

1

1

1

3

5 , L

27

9

59 531 9

1

1

1

1

1

1

1

1

1

3

4

3

Page 1 of 19

rtnner1t of Education - Employee


location I Positions Federally Locally

Funded Funded

Teacher 1 29

Teacher Assistant 10

304 - C.L TAITANO ELEMENTARY 20 52

Principal 1

Assistant Principal 1 •

Administratrve Assistant I Officer 1

Building I Maintenance Custodian 2

Clerk I Clerk Typist 1

Computer Operator I Data Control Clerk 1

Guidance Counselor 1

Instruction Coordinator 1

Nurse I LPN 1

One to One Aide 6

School Aide 6

Substitute 1

Teacher 1 36


306 FINEGAYAN ELEMENTARY 19 75

Principal 1

Assistant Principal 1

Admin Secretary I Secretary 1

Administrative Assistant I Officer 1

Building I Maintenance Custodian , L




Librarian 1

Nurse I LPN 2

One to One Aide 6

School Aide 6

Socral Worker 1

Substitute 5

Teacher 1 52


307 - H.S. TRUMAN ElEMENTARY 15 42

Pnncipal 1






Grand Enrollment

Students

Total I Staff

30

10

72 648 9

1 1

' 1

2

1

1

1

1

1

6

6

1

37

12

94 906 10

1

1

1

2

1

2

1

1

2

6

6

1

5

53

10

57 393 7

1

1

' ' 1

1

1

Page 2 of 19



Librarian

Nurse /LPN

One to One Aide

School Aide

Substitute

Teacher

Teacher Assistant

308 • J.M. GUERRERO ELEMENTARY

Principal





Guidance Counselor

Librarian

Multi Media Tech

Nurse I LPN

One to One Arde

School Aide

Substitute

Teacher Teacher Assistant

309 · INARAJAN ELEMENTARY

Principal

Administratrve Assistant I Officer

Building I Maintenance Custodran


Comptuter Operator

Guidance Counselor


Librarian

Nurse/ LPN

One to One Arde

School Aide

Substitute

Teacher

Teacher Assistant

311 J.Q. SAN MIGUEL ELEMENTARY

Principal

Assistant Prrncrpal

of Education ·Employee


Federally locally

Funded Funded

1

1

1

4

5

4

25

10

17 56 1

1

1

1

1

1

1

1

1

3

4

4

2 39

12

8 29

1

1

1

1

1

1

1

1

1

2

3

1

17

5

15 52

1

1

Grand Enrollment

Students

Total I Staff

1

1

1

4

5

4

25

10

73 778 11

1

1

1

1 1

1

1

1

1

3

4

4

41

12

37 257 7

1

1

1

1

1

1

1

1

' L

2

3

1 17 "'

5

67 506 8

1

1

Page 3 of 19





Community Program Aide


Cook's Assistant

Guidance Counselor


Librarian

Nurse /LPN

One to One Arde

School Aide

Substitute

Teacher

Teacher Assistant

312 LB. JOHNSON ELEMENTARY

Assistant Pdncipa!

Admmistrative Assistant I Officer



Guidance Counselor

Librarian

Nurse I LPN

One to One Aide

School Arde I Substitute

Teacher

Teacher Assistant

313 - M.A. ULLOA ELEMENTARY

Assistant Principa!

Buildrng I Marntenance Custodran


Guidance Counselor


Librarian

Nurse/ LPN

One to One Arde

Principal

School Aide

Substitute

Teacher

Teacher Assrstant



Federally Locally

Funded Funded

1

1

1

1

1

5

1

1

1

1

2 4

2

1 32

10

14 30

1

1

1

1

1

1

1

4

3

1

19

10

19 57

1

2

1

2

1

1

1

5

1

6

3

1 39

12

Grand Enrollment

Students

Total I Staff

1

1

1

1

1

5

1

1

1

1

2

4

2

33

10

44 311 7

1

1

1

1

1

l

' ,, 3

1

19

10

76 776 10

1

2

1

2

' " 1

1

5

1

5

3

40

12

Page 4 of 19

')p,,,,tment of Education -Employee


Location I Positions Federally Locally

Funded Funded

314 - M.U. LUJAN ElEMENTARY 17 53

Principal 1






Librarian 1

Library Tech 1

Nurse I LPN 1

One to One Aide 3

School Aide 4

Substitute 4

Teacher 3 36


315 · MERIZO MARTYRS ELEMENTARY 8 28

Principal 1






Nurse/ LPN

One to One Arde 2

School Aide 2

Substitute 4

Teacher 16

Teacher Assistant 5

316 - ORDOT/CHALAN PAGO ElEMENTARY 12 61

Principal 1





Cook I Baker 2

Cook's Assistant 12


instruction Coordinator 1

Librarian 1

Nurse/ LPN 1

One to One Aide 2 -------·---·---··~-·-·-----·-··~~---------·---

Grand Enrollment

Students

Total I Staff

70 644 9

1

1

1

1

2

1

1

1

1

3

4

4

39 10

36 271 8

' L

1

1

1

1

1

1

2

2

4

16

5

73 543 7

1

1

2

1

1

2

12 1

1

1

1

2

Page 5 of 19

rtn'P''' of Education -Employee



Funded Funded

School Aide 3

Substitute 1

Teacher 34 Teacher Assistant 9

317 - P.C LUJAN ELEMENTARY 19 41 Principal 1


Building I Maintenance Custodran 1




Librarian ' ' Nurse /LPN 1

One to One Aide 7

School Aide 3

Subst>tute 3

Teacher 1 28 Teacher Assistant 10

318 H.B. PRICE ELEMENTARY 21 59 Principal 1



Buriding I Mamtenance Custodran 1


Community Program Aide 1


Librarian 1

Library Tech 1

Nurse I LPN 1 One to One Arde 7

School Aide 7

Substitute 2

Teacher 41


319 · TALOFOFO ELEMENTARY 8 33 PnnCipal (Actingi 1

Admmistrat1ve AsSIStant I Officer 1

Bui!ding I fV1aintenance Custodian 1



Gurdance Counselor 1

Grand Enrollment

Students

Total I Staff

3

1

34

9

60 438 7

l

1

1

1

1

1

' ' 1

7

3

3

29 10

80 693 9

1

1

1

1

1

1

1

1

1

1

7

" ' 2

41

13

41 257 6

1

1

1

1

1

1

Page 6 of 19

I



Librarian

Library Tech

Nurse/ LPN

One to One Aide

School Aide

Substitute

Teacher

Teacher Assistant

320 - TAMUNING ELEMENTARY

Principal


Administraf!ve Assistant j Officer



c'"' 0 '" of Education - Employee


Federally Locally

Funded Funded

1

1

1

1

1

4

2

18

6

16 49

1

1

1

1

1


Cook (Baker 1



Librarian 1

Nurse I LPN 1

One to One Aide 4

School Aide 4

Substitute 3

Teacher 2 33

Teacher Assistant 8

321 - UPI ELEMENTARY 22 62

Principal 1


Ad ministrat!ve Assistant/ Officer 1


Community Program A1de 1

Computer Operator j Data Control Clerk 1



Librarian 1

Nurse I LPN 1

One to One A1de 6

School Aide 2

SoCial Worker 1

Substitute 7

44

Grand Enrollment

Students

Total I Staff

1

1 1

1

1

4

2

18

6

65 596 9

1

1

1

1

1 , L

1

1

1

1

1

4

4

3

35

8

84 888 11

1

1

1

2 1

1

1

1

1

1

6

2

1

7

44 Teacher ----~--····--~··-····--·--·-··~--- --~-·-·-·------·----~----·--·--~---------~-------·-

Page 7 of 19

'fl<moctcn~'"' of Education ·Employee



Funded Funded


322 -WETTENGEl ElEMENTARY 18 56

Principal 1







Librarian 1

Nurse /LPN 1

One to One Aide 3

School Aide 4

Social Worker 1

Substitute 1

Teacher 43


323 - D,L PEREZ ELEMENTARY 22 61

Principal 1

Assistant PrinCipal 1

Building I Maintenance Custod1an 2

Clerk I Clerk Typrst 1

Computer Operator I Data Control Oerk ' ' Cook's Assistant 6


librarian 1

Nurse I LPN 2

One to One Aide 9

School Aide 3

Substitute 3

Teacher 39

Teacher AssiStant 13

324 -CHIEF BRODIE ELEMENTARY 12 31

Principal 1

Administrative Assistant j Officer 1


Computer Operator/ Data Control Clerk 1


Librarian 1

Nurse/ LPN 1

One to One A1de 3

Grand Students

Total Enrollment I Staff

13

74 754 10

1

1

1

1

1

1

2 1

1

3

4

1

1

43 12

83 752 9

1

1

2

1

' l

6

1

1 1 L

9

3

3

39

13

43 343 8

1

1

1

1

I

1

1

3

Page 8 of 19


School Aide

Substitute

Teacher

Teacher Assistant

325 · ASTUMBO ELEMENTARY

Principal




Guidance Counselor


Librarian

Nurse I LPN

One to One Aide

School Aide

Substitute

Teacher

Teacher Assistant

327 · MACHANANAO ELEMENTARY

Principal

Adminrstratlve Ass:stant I Officer



Computer Operator/ Data Control Clerk

Guidance Counselor


Librarian

Nurse I LPN

One to One Arde

School Arde

Substitute

Teacher

Teacher Assistant

328 • LIGUAN ELEMENTARY

Principal

Assistant Principal



Gurdance Counselor


Librarian

of Education· Employee


Federally Locally

Funded Funded

2

3

2 19

7

17 49

1

1

1

2

1

1

1

1

5

5

3

1 33

10

13 40

1

1

1

1

1

1

1

1

1

2

3

4

26 9

18 47 1

1

1

1

1

1

1

Grand Enrollment

Students

Total I Staff

2 3

21

7

66 547 8

1

1

1

2

1

1

1

1

5

5

3

34

10

53 548 10

1

1

1

1

1

1

1

1

1

2 3

4

26 9

65 587 9

1

1

1

1

1

1

1

Page 9 of 19


Nurse I LPN

One to One Aide

School Aide

Substitute

Teacher

Teacher Assistant

329 · ADACAO ELEMENTARY

Principal (Acting)



Guidance Counselor

Nurse/ LPN

One to One Aide

School Aide

Substitute

Teacher

Teacher Assistant

430 A. I. JOHNSTON MIDDLE

Pnncipal

Assistant Principal


Buildmg I Marntenance Custodian



Computer Operator i Data Control Clerk

Guidance Counselor


Librarian

Library Tech

Nurse /LPN

One to One Aide

School Aide

Substitute

Teacher

431 · V.S.A. BENAVENTE MIDDLE

Principa!

Assistant PrinCipal

Admrn Secretary I Secretary Typist



Clerk I Clerk Typrst

of Education· Employee


Federally Locally

Funded Funded

1

3

5

2

2 33

12

10 41

1

1

1

1

1

2

2

4

1 30

7

8 82

1

3

1

3

1

1

1

3

1

1

1

1

6

7 4

1 54

13 109

1

3

1

1

2

4

Grand Enrollment

Students

Total I Staff

1

3

5

2

35

12

51 540 11

1

1

1

1

1

2

2

4

31 7

90 792 9

1

3

1

3

1

1

1

3

1

1

1

1

6

7

4

55

122 1,228 10

1

3

1

1

2

4

Page 10 of 19

location I Positions



Guidance Counselor


Librarian

Nurse I LPN

One to One Aide

School Aide

Social Worker

Substitute

Teacher

Teacher Assistant

432 · F.B. LEON GUERRERO MIDDLE

Principal

Assistant Principal




Guidance Counselor

Librarian

Nurse I LPN

I One to One Aide

I School Aide

Substitute

Teacher

1433 · INARAJAN MIDDLE

Principal (Acting)

Assistant Pnncipal

Admimstrative Assrstant I Officer



Guidance Counselor

Librarian

Nurse! LPN

One to One Aide

School Aide

Substitute

Teacher

434 ·JOSE LG. RIDS MIDDLE

Principal

Assistant Principal

of Education . Employee


Federally Locally

Funded Funded

1

1

4

1 1

1

9

7

1

7

76

1

8 101 1

3

2

4

1

3

1

1

7

3

9

1 73

3 63 1

2

1

2

1

2

1

1

3 5

4

43

8 87

1

3

Grand Enrollment

Students

Total I Staff

1

1

4

1

1

1

9

7

1

7

76

1

109 1,128 10

1

3

2

4

l

3

l

1

7

3

9

74

66 556 8

1

2

1

2

1

2 1

1

3

5

4

43

95 891 9

1

3

Page 11 of 19






Guidance Counselor


Librarian

Nurse /LPN

One to One Aide

School Aide

Substitute

Teacher

435 - L.P. UNTAlAN MIDDLE

Principal

Assistant Principal




Community Program Arde


Guidance Counselor

instruction Coordinator

Librarian

Nurse /LPN

One to One Aide

School Aide

Social Worker

Substitute

Teacher

436 - OCEANVIEW MIDDLE

Prrncipal

Assrstant Principal


Administratrve Assistant I Officer




Guidance Counselor


Librarian

Nurse I LPN

One to One Aide



Federally locally

Funded Funded

1

1

2

1

3

2

1

1

8 6

6

59

15 lOZ 1

2

1

2

3

1

1

4

1

1

1

12 5

1 7

1 73

6 58

1

1

1

1

2

2

1

2

2 4

1

1

4

Grand Students

Total Enrollment I Staff

1

1

2

1

3

2

1

1

8 6

6

59

117 1,065 9

1

2 1

2

3

1

1

4

1

1

1

12

5 1

7

74

64 469 7

1

1

1

1

2

2

1

2 6

1

1

4

Page 12 of 19


School Aide

Substitute

Teacher

437 - ASTUMBO MIDDLE

Principal (Acting)

Assistant Principal



Clerk 1 Clerk Typist


Guidance Counselor


Librarian

Nurse I LPN

One to One Aide

School Aide

Substitute

Teacher

438 -J.P. TORRES ALTERNATIVE

Principal



Guidance Counselor


Nurse I LPN

One to One Aide

Program Coordinator

Psychologist

School Aide

Social Worker

Substitute

Teacher

Teacher Assistant

471 GEORGE WASHINGTON HIGH

Principal (Acting)

Assistant Principal

Admin Secretary I Secretary Typrst


Building /IV1amtenance Custodian



of Education- Employee


Federally Locally

Funded Funded

4

5

32

2 64

1

2 1

1

1

1

3

1

1

1

2

6

5

40

24 17

1

2

1

3

1

1 4

1

' L

7

1 2 1 1

9 3

2

12 136

1

4

1

' L

2

4

1

Grand Enrollment

Students

Total I Staff

4

5

32

66 593 9

1

2 1

1

1

1

3

1

1

1

2

b

5

40

41 83 2

1

2

1

3

1

1

4

1

1

7

3

2

12 2

148 1,842 12 1

4

1

1

2

4

1

Page 13 of 19


Guidance Counselor


JROTC

Librarian

Library Tech

Nurse I LPN

One to One Aide

Schoo! Aide

Substitute

Teacher

Teacher Assistant

472 -JOHN F. KENNEDY HIGH

Pr!ncipa!

Assistant Principal

Admm Secretary I Secretary Typrst

Administrative Assistant Officer



Guidance Counselor

JROTC

Librarian

Library Tech

Nurse I LPN

One to One Arde

School Aide

Substitute

Teacher

473 -SIMON A. SANCHEZ HIGH

Principal (Acting)

Assistant Prrncrpal


Building i Marntenance Custodian



Guidance Counselor

JROTC

Library Tech

Nurse/ LPN

One to One Arde

School Aide

Substitute

Teacher



Federally locally

Funded Funded

5

3

3

1

1

1

10 14

8

1 86

1

2 138

1 3

1

1

3

1 7

3

1

1

1

2

15 5

95

16 131 1

4

1 4

4

1

5

3

1

1

16

12 6

87

Grand Students Enrollment

Total I Staff

5

3

3

1

1

1

10

14 8

87 1

140 1,958 14

1

3

1

1

3

1

7

3

1

1

1

2

15 5

95

147 1,857 13

1

4

1

4

4

1

6

3

1

1

16

12 6

87

Page 14 of 19


474 -SOUTHERN HIGH

Principal

Assistant Principal


Adminrstratrve Assrstant I Officer



Guidance Counselor


JROTC

Nurse/ LPN

One to One Aide

School Aide

Substitute

Teacher

475 - OKKODO HIGH

Principal

Assistant Princrpal


Cafeteria Manager


rtnno,,t of Education -Employee


Federally locally

Funded Funded

8 121

1

3

2

1

2

3

4

2 3

3

2

6

16

7

74

5 124

1

4

1

1

3

Computer Operator I Data Controi Clerk 1

Cook I Baker l

Cook's Assistant 15



JROTC 1

Librarian 1

Nurse/ LPN 1

One to One Aide 5

School Arde 9

Substitute 11

Teacher 66

476 - TIYAN HIGH 12 87

Principal (Acting) 1


Administrative Assistant/ Officer 1

Clerk I Clerk Typrst 3




Grand Enrollment

Students

Total I Staff

129 1,475 11

1

3

2

1

2

3

4

5

3

2

6

16 7

74

129 1,693 13

1

4

1

1

3

1

1

15

5

3

1

1

1

5

9

11

66

99 1,158 12

1

3

1

3

1

5

1

Page 15 of 19

I I

"~nortn'~''' of Education- Employee



Funded Funded

Nurse I LPN 1

One to One Aide 12

School Arde 4

Substitute 10

Teacher 57

811 -SUPERINTENDENT OF EDUCATION 21

Superintendent 1

Deputy 4

Admin Secretary I Secretary Typist 1


Attorney 3

Auditor 1


Chief Auditor 1

EEO I EMRO 2

Messenger Clerk ' ~ Paralegal 1

Safety Administrator 1

812 -FEDERAL PROGRAMS 14

Division Head 1


Program Coordinator 10

815 -RESEARCH, PLANNING & EVAL 1

Division Head 1

816 - FIN, STUDENT & ADM INFO SYS 2 9

Division Head 1


Computer Analyst 4

Computer Tech 2

Program Coordinator 2 ' ~

819 -LEARNING RESOURCE CENTER 2

Admmistratrve Assrstant I Officer 1


820 -CURRICULUM & INSTRUCTION 31 8

Admmistratrve Assistant I Officer 1



Program Coordinator 13 4

Grand Enrollment

Students

Total I Staff

1

12 4

10 57

21

1

4

1

4

3

1

1

1

2

1

1

1

14

1

3

10

1

1

11

1

1

4

2

3

2

1

1

39

1

1

3

17

Page 16 of 19

~e'"'"tment of Education- Employee



School Program Consultant

Teacher Assistant

821 - CHAMORRO STUDIES

Division Head

Chamorro Language Specialist


Graphic Artist


822 -FINANCIAL AFFAIRS

Division Head

Accountant I Accounting Tech

Chief Payroll Officer


Management Analyst

Payroll Clerk

823 -HUMAN RESOURCES

Dfv!sion Head



Personnel Assistant

Personnel Specialist

824 - FACILITIES & MAINTENANCE

Division Head

Administrative AsSIStant I Officer


Building Maintenance Superintendent

Building Maintenance Supervisor

Carpenter


Electrician

Equipment Operator

Mechanic

Painter

Plumber

Program Coordinator

Refrigeration Mechamc

Storekeeper

Trades Helper I Maintenance \'\/orker

Warehouse Supervisor

Federally locally

Funded Funded

3

14

1 4

1

1

1

1

1

26

1

13

' L

1

5

5

7 14

1

1

6

1

1 11

64

1

1

2

1

5

9

1

6

2

1

2

6

4

6

1

15

1

Grand Enrollment

Students

Total I Staff

3 14

5

1 1

1

1

1

26

1

13

1

1

5

5

21

1

1

6

1

12

64

l

1

2

1

5

9

1

6

2

1

2

6

4

6

1

15

1

Page 17 of 19


825 ·STUDENT SUPPORT SERVICES

Division Head


Attendance Officer

Clerk/ Clerk Typist

Community Health Nurse Admin


Program Coordinator

Psychologist

Social Worker

826 -FOOD NUTRITION SERVICE*

Division Head


Cafeteria Manager

Examiner

Program Coord!nator

828 -SUPPLY MANAGEMENT

Division Head (Acting)


Buyer


Inventory Management Officer

Program Coordinator

Property Control Officer

Storekeeper

831 - HEADSTART

Division Head



Clerk 1 Clerk Typist

Community Program Arde

Head Start Aide

Nurse I LPN

Parent Volunteer Coordinator

Program Coordinator


Social Worker

Teacher

Trades Helper I Marntenance Worker

840 ·EDUCATION SUPP & COMM LEARN

of Education • Employee


Federally Locally

Funded Funded

15 20

1

1

11

1

1

4

4 4

1

7

8 4

1

1 1

1

6 2

14

1

1

6

1

1

1

1

2

55 19

1

1

1

1

5 2

25 1

1 1

1

2 1

3

13 14

1

6

Grand Enrollment

Students

Total I Staff

35

1

1

11

1

1

4

8

1

7

12

1

1

1

1

8

14

1

1

6

1

1

1

1

2

74

1

1

1

1 7

26 2

1

2

1

3

27

1

6

Page 18 of 19

JerBrtment of Education- Employee



Funded Funded



JROTC 2 School Aide 1

School Program Consultant 1

850 -SPECIAL EDUCATION 214 83 Assistant Superintendent 1

Admin Secretary I Secretary Typist 3


Audiologist I Audiometrist 1 3

Bus Driver 15 6

Clerk I Clerk Typist 3 Computer Operator I Data Control Clerk 1

Instruction Coordinator 29 41 Nurse I LPN 1

Occupational Therapist I Assistant 3

One to One Arde 99 Program Coordinator 26

Psychologist 1

School Aide 23 School Program Consultant 6

Social Worker 10

Speech Language Olimcran 6 2 Speech language Pathologist 4 1

Teacher 3 6

998 -MILITARY LEAVE OF ABSENCE 10 Graphic Artist 1 Guidance Counselor ' " Program Coordrnator 1 Teacher 7

999 - LONG TERM DISABILITY 1

Trades Helper I Maintenance \'Vorker 1

Grand Total 887 2,957

Grand Students Enrollment

Total I Staff

1

1

2

1

1

297

1 3

3

4

21 3

1

70 1

3

99 26

1

23

6

10

8

5

9

10 1

1

1

7

1 1

3,844

Page 19 of 19

LOCATION/POSITION Pnne~pal

301 AGANA HEIG TS ELrMl:NTARV 1 302 MA SABLAN ELEMENTARY 1 ---303 - B.P. CARBULUDO ELEMENTARY 1 304 .. CL. TAITANO ELEMENTARY 1

306 - FINEGAYAN ELEMENTARY 1 301 H.S. TRUMAN ELEMENTARY 1 - -"-308 -1M. GUERRERO ELEMENTARY 1 309 INARAJAN ELEMENTARY 1 311 - J.Q, SAN MIGUEL ELEMENTARY 1

312 ·LB. JOHNSON ELEMENTARY

313 -M.A. ULLOA ELEMENTARY 1 314 M.U LUJAN ELEMENTARY 1 ~-MERIZO MARTYRS ElEMENTARY 1

316 OROOT/CHALAN PAGO ELEMENTARY l

317 - P.C. LUJAN ELEMENTARY 1 318 · H.B. PRICE ELEMENTARY l

319 - TALOFOFO ELEMENTARY 1 320 - TAMUNING CEEMENTARY 1 321 - UPI ELEMENTARY 1 122 · WETTENGEL ILLMENTARY I 323 - D.L PEREZ 1 124 · CHILL BRODIE ELEMENTARY 1

325 - ASTUMBO ELEMENTARY 1 32/ MACHANANAO ELEMENTARY 1 328 - LIGUAN ELEMENTARY 1 -329 - AOACAO ELEMENTARY 1

430 -A. I. JOHNSTON MIDDLE 1 431 · VSA BENAVENTE MIDDLE 1

---·-~~--

432 - F.B, LEON GUERRERO MIDDLE 1 433 · INARAIAN MIDDI.E 1

434 -JOSE LG, RIOS MIDDLE 1 ---43S ·· LP UNTALAN MIDDLE 1 436 - OCEANVIEW MIDDLE 1 43) ASTIJMBO MIDDI.E l

438 -J.P. TORRES ALTERNATIVE I

471 GEORGE WASHINGTON HIGH 1

472 -JOHN f. KENNEDY HIGH 1 4 73 · SIMON A SANC HLZ HIGH 1 474 -SOUTHERN HIGH 1 ffis OKKODO HIGH 1 --

76 - TIYAN HIGH 1 Grand 1 otal 40

()uarn IJepnrtnw·nt uf LducatltYI Schocl! Staffing

Octobe1 3l, 20111

Admm ASSIStant

Ass1stant I Program Computer Admm Sec/

Pnnc1pal Officer

Coord Operator Sec Typist

1 1 1 1 1 ---

1 1 1 1 1 1 1 --1 1 1 1

l l

1 -1 1 l

1 1 1 ---- ·-1 l 1

1 1

1 l 1 1

1 1

1 1

l I 1 -1 1 r---~--·~-

l 1 l 1 1 1 1 I 1 - - ·- ' [-- ..

1 1

1 1

l -- f.--------l 1 i c----1 1

l l

3 1 1 3 1 1 1

3 1

2 1 1

3 1 1 ---·-2 1 1

1 1 1 1 2 I 1 1 --·

1 1 4 1 1 I

3 l 1 1 4 I l

~--~

3 l 2 --4 l 1

--"· 3 1 1

~)3 ll l 38 10

Clerk I Clerk Mult1 Med1a Bu!ldmg I

Typ1st library Tech

Tech Mamt

Custod1an

1 1 1 _ _2_

1 1 2

2. 1 1

1 1 1 1 1

1 __ _!_ -1

2 2 1 1 --·---

1 1 2

1 l 1 l

1 1 1 l

2 1 -

1 2 1

2 1 1

1 1 3 4 2

4 2 2

2 1 3 )

2 2 1

2 4 1 2 -- ----····· 3 1 4 l 4

3 2

' 3

55 8 1 50

Page 1

LOCATION/POSITION Nurse /LPN

301 - AGANA HEIGHTS ElEMENTARY 1 302 . MA SABLAN LLEMENIARY 1

303 - B.P. CARBULLIDO ELEMENTARY 1

304 · CLTAITANO ELEMENTARY I

306 ··· FINEGAYAN ELEMENTARY 2 -107 H.S TRUMAN EllMlNTARY 1 _,_,_._ .... _. 308 - J.M. GUERRERO ELEMENTARY 1

309 lNAHAJAN Ef .. EMENTARY 1

311 - J.Q. SAN MIGUEL ELEMENTARY 1 312 ·· l.B. JOHNSON EI.LMENTARY 1

313 · M.A. ULLOA ELEMENTARY 1 314 M.U.LUJAN ELEMENTARY 1

':J:i5-~ MERIZO MARTYRS ELEMENTARY 1 516 - ORDOT/CHALAN PAGO ELEMENTARY I

317 - P.C.LUJAN ElEMENTARY 1

.ll8 H.B. PR!CE. U.tME.NTARY 1 -319 · TALOFOFO ELEMENTARY 1 320 fAMUN!NG CLIMENTARY J

321 - UPI ElEMENTARY 1 322 WETTENGEL ELEMENTAHY 1

323 - D.E. PEREZ ELEMENTARY 2 124 .. CHIEf BRODIE ELEMENTARY 1

325 - ASTUMBO ELEMENTARY 1 .. f---· 327 ·· MA(HANANAO ELEMENTARY 1 328 · LICiUAN ELEMENTARY 1

--···-329 ADACAO ELEMENTARY 1

430 .. A.l. JOHNSTON MIDDLE I 431 V.SA BENAVENTE MlDDCE 1

f-432 - F.B. LEON GUERRERO MIDDLE 1 433 !NARAJAN M!DOLE. l

434 -JOSE l.G .. RIOS MIDDLE 1 433 L.P. UNTALAN MiDDLE 1 436 - OCEANVIEW MIDDLE 1 437 AS JUMBO MIDDLE 1 438 -J.P. TORRES ALTERNATIVE 1

471 GE.ORGF WASHINGTON HIGH 1 472 ··JOHN F. HIGH 1 473 SIMON A. SANCHEZ HIGH 1

474 -SOUTHERN HIGH 2 ·---~- -

47S · OKKODO HKiH l

476 ·· TIYAN HIGH 1 (,rand Total 44

Ciuam Depdrtlnent of f:clucattOI1 'ichool Stattmg

October 31, 2Jrl4

Comm

Psycholog1st Soc tal

Program One to One

Schoof A1de Worker

At de A1de

3 l 5

-3 4 6 6

l 6 6 - -4 s 3 4

2 3

l 2, 4 4 3

s 6 3 4

2 2

2 3

7 3 -1 7 7 --r--

1 4 ··--·----'"- f-..·

1 4 4 r-- -1 1 6 2

1 3 4 - r------ ---9 3

3 2 5 5 - ....

1 2 3 -·

3 5 ----2 2

1 6 7

1 1 9 7 -7 3 3 5

8 6 -

1 1 12 s 4 4

2 6

1 3 4 7 -1()_ 14 r--

15 2 16 12 -6 1-·-- 16 .. ·~-t 9

··--· 12 4

I 3 8 203 222

Teacher Teacher Subst1tute

Instruct

ASSIStant Coord

8 28 3 9 n 2 I

10 30 3 1 12 37 l l

l.O 53 s 1 10 25 4 1 . -12 41 4

:l 17 1 1

10 33 2 1 --· ]() 19 1

12 40 3 1 10 39 4 l

-·--5 16 4 1

9 34 1 I

10 29 3 1 13 11 2

6 18 2 ----"- 1 8 33 J 1

13 44 I 1 12 4' ' 1 2 -13 39 3

7 21 3 10 34 3 1

9 26 4 1 12 35 2 1 -

7 31 4

55 4 1 I 76 7 1 --

74 9 43 4

59 6 2

74 7 1

32 5 6 40 s 1

2 12 2 1 1 87 8 .3

95 5

87 G

74 7 5 ---66 11 3

57 10 ]

256 1,766 171 4')

Page 2 of 3

LOCATION/POSITION JROTC

'

301 -AGA H I H NA EG TS ELEM NTARY 302 MA SABLAN ElEMENTARY

303 - B.P. CARBULLIDO ELEMENTARY 104 · Cl TAITANO ELEMENTARY 306 - FINEGAYAN ELEMENTARY 307 FtS_ TRUMAN ELEMENTARY

308 - J.M. GUERRERO ELEMENTARY 309 · INARAJAN ELEMENTARY

311 • J.Q, SAN MIGUEL ELEMENTARY ll2 ·· UJ. JOHNSON ElEMENTARY

313 ·· MA ULLOA ELEMENTARY 314 M U. LUJAN llEMENTARY

--· 315 - MERIZO MARTYRS ElEMENTARY

316 ORDOl/LHAlAN PAGO El.EMENTARY

317 · P.C. LUJAN ElEMENTARY 318 H$ I)R!Cl ELEMENTARY

319 • TALOFOFO ElEMENTARY -·-·---

320 fAMUN!NG ELEMENTARY

321 ·UP! ELEMENTARY 322 WE HENGEL ELEMENTARY . 323 • D.L PEREZ ELEMENTARY 324 ·CHIEF BRODIE EI.EMENTARY

325 • ASTUMSO ELEMENTARY 327 · MACHANANAO ElEMENTARY

328 - LIGUAN ELEMENTARY 329 · ADACAO ElEMENTARY

430 - A.L JOHNSTON MIDDLE 431 V.SA BENAVENTE M!ODLf

432 • F.B. LEON GUERRERO MIDDLE 433 · INARAJAN MIDDLE 434 -JOSE LG. RIOS MIDDLE 433 · l P UNTAEAN MIDDLE 436 • OCEANVIEW MIDDLE 437 · ASTUMBO MIDDLE

438 ·J.P. TORRES ALTERNATIVE 471 - GEt?RGE WASHINGTON HIGH 3

472 ··JOHN F. KENNEDY HIGH 3 473 SIMON A SANCHEZ HIGH 3 474 ·SOUTHERN HIGH 3 475 - OKKODO H~GH l

476 · TIYAN HIGH Grand Tott~l l3

Cuam Department of Lducat1on School Stafling

October 3.1., 2014

Gu1dance Cafetena Cook's

Counselor L1branan

Manager Cook I Baker

ASSIStant

1 1 1 1

1 1

2 1 J 1 .,,_,, __ ., __ 1 1 I l - . . 1 1 5 -l 1

·-· 2 1

l .• 1 l j 2 12

-···~· -· 1 l

I 1 1 ·------ . 1 l l

1 1 1 1

'" ---1 1 6 1 l

1 1 . 1 I 1 1 1 3 1 4 1

3 1 2 1 3 1 4 I

'2 ~--- 1 ---

1 J "3 1---'- -_.s_ l .. _,, ___

7 1

b ! .

-~ -----::-!---·-· . :; 1 1 I E)

5 83 l3 I 4 38

Grand Total

51 55

59 72

94 ~) 7

73 37

67 44 76 70 36 ?3 60

80

41 GS 84 74 83 43 66 ---tr 65 31 90

122 109

6G 95

112 64 66

41

143

140 14 7

129 129 99

3,191

Page 3 of :~

SCHOOL NAMES KINDER

C.l. TAITANO

J.M. GUERRERO

J.Q. SAN MIGUEl

M.U. LUJAN 1

~.PRI'!__ - --UPI

-ADACAO ~---------- r------GRAND TOTAl: 1

ElEMENTARY TEACHER VACANCIES FOR SCHOOL YEAR 2014-2015

November 17, 2014

-1ST 3RD 4TH CHAMORRO SPECIAl ED GATE

--1 1 ------·

l l . ---1

-~·· ··--·~·- ··---------1

1----- 1 --~-

------I-- 1 -- -· 1--- ..

1 1 1 3 1 1

liB GC GRAND

TOTAl

2

2

--· 1_ 2

1 2

1

1 1 1 1 11

NOTE: Please note that thiS data IS subject to change as the Human Resources contmues to accept reSignattons and rettrements as well as ftll

positions with certified teachers. 9~Classroom instruction

2 "'Non·instructional

REFERRAl IN !'ROGRESS 4 (classroom instruction)

3

r---------------·--Agueda

F.B.LG. SUBJECT/ AREA Johnston

Middle Middle

-·-·· .. ----·· ---~::s.s Fducotion Cha rn;;;:~;-1 a nP. ;,;:;r>---.. -... - .... _

·-~-

Health r--- --

·--· OPPORTUNITY ROOM language Arts

Readmg 1 -Math

Music Se~ence ---------Social Studie'., ----------ESI _lc_

---~---

ern School Cou nse!o(

Sci'1oo! Libranan

'GfiAND TOTAl: -·~-----

1 1

SECONDARY TEACHER VACANCIES FOR SCHOOL YEAR 2014-2015 November 17,2014

----·- --,------Simon

lnarajan Jose LG. Rios Astumbo G.W. Middle Middle Middle High

J.F.K. High Sanchez High -- ----------- ----- -·-·---

- --·--·· -l ----- -···-·-·---··- --

1 -· 1 l

l

1---- . . 1 l --l --1-------~---------

1 l -1 1 l l l -J -- -

J -

4 3 1 4 2 3

J.P. Tiyan Southern GRAND

High Alternative High

School School TOTAL

l 1 ,--- --1 --1

2 1 2

1

1 3

1 2

5

2 -1

1 1 l 1 ------- ---3 1 1 24

NOTE: Please note that thiS--data is <uhiN·t to as the >n Ro<n• "' continues to accept resignations and retirements as well as fill poSitions with certified

teachers.

2'1 Ciassccorn 1nstruct1on

3 Non·lnstructlonal

li!IIBI.Rallllll£1tll!~\l~~\~8.Jllf:llill!l•.llll''tlli1~J~·~;t:;v• LIMITED TERM (FT) ONLY Coverage for Long Term leave

Page 2 of 3

SPECIAL PROGRAMS TEACHER VACANCIES fOR SCHOOl YEAR 2014·2015

November 17,2014

LOCALLY FUNDED Program No. of Vacancies

SPECIAL EDUCATION 1

TOTAl 1

FEDERALLY FUNDED Program No. of Vacancies

JP TORRES AlT ED (FEDERAL) 4

TEACHER MENTOR PROGRAM 1 C&l CURRICULUM COORDINATORS 1

SPECIAL EDUCATION ·-·--.. -·~-·-·-· \TF--....... ·-~~·- ..

8 HP;lwlfi & !eisunc Ed

FmotionaiUt>dbled

TOTAL 14

TOTAL COMBINED 15

NOTE: Please note that this data fs subject to change as the Human Resources

continues to accept resignations and retirements as wei! as fBI positions with certified teachers.

LOCATION

AC,ANA f RY

AGANA HEIGHTS [I

. SABLAN ELEMENTARY

BP I

[SAN MIGUEL ElEMENT ART

!SAN MIGUEl I

! SAN MIGUEl

MA fARI

MU LUJAN

llROCf CHACAN PAGO El

IPAGO EU

PC LUJAN ElfMENTARY

UPI EU.

DL PEREZ!

DL PEREZ EIEMENTAfiY

Dl PERE<

T EI.EMENTARY

ADA<

VSA RCNAVCNTC MIDDlE

LP DNTAlAN MIDDLE

I P UNT ALAN MI.DDU

I .JMIDDil

GW HIGH

GW HIGH

I HIGH

OKKODO HIGH

OKKODO HIGH

OKKODD HIGH

OKKODO HIGH

THIGH

OKKOOO HIGH

OKKOOO HIGH

OKKODC

JSTUDIES

HUMAN I

EACil TIES & I I I&

EACIL TIES ~C FACil TIES & . .. CE

'l !'>&

EACIL TIES &

FACIUFI I & I&

FOOD&

FOOD & NUTRifiON

SUPPLY

SUP PI Y

SUPPLY

'rmM [GROUNDS WKR

CLEM

Cll.RK TYPIST

TAFE!ERIA

OOK I

oos•s, [ADMIN ASST

COMP OPER I

COOKS ASS1

[llEMASST

BlDG< I

CLCRK EYPIST Ill

COOKS ASS I

CH AI DEl

COMP OPCR II

IELEM

POSITION Tilt£

I BLOC I lSPVR

[sCH AIDE!

mON ASSF

SECIJN I .. MID

CH AIDE

CHOOL

IH II

COimASS: COOKSASST

COOKS ASS•

COOKS ASS 1

COOKSA>ST

COOKS ASS I COOKS AOS

CH AIDE!

CHAM. LANO Cut·. SPEC

I. SPEC ll(lc 1 Dl PI >NI ASS:. II)

Ul

Ul

CARPENTE"' I

I

Ill

EIEClRiliAN II

PLUMBER

WEI OCR I

ADMIN OfCCR

PROG lll

ONTROL OFFICER

TNJROI

Cuam Ot>piHtment of tdu(Jtion Non l eacher VafJfKie"

Octobet }L 2014

NAM£ OF INCUMBENT

I VACANT VICC SAN NICOI.AS, EVAN~IDetoiled Giitlecec, H'mnh)

[VACANT E. I · · , GRI.GORY 12./2: 13 [VACANT VICC CAMACHO, AGNES I ,

IVACANI VICE CRUZ~ (06/01/141

VACANT VICE PEREZ, BERNADETTE E.[RE :06/14/131

VACANT VICE PARKE, . I l R£1 OS 3114

,VACANT VICE BIAS, I IIRC 10.22L )VACANT ViCE I , JESSIE( /T4[

,VACANT VICE QUINATA, VERONICA

VACANT VICE P<REZ, /ESS~26 141

[VACANT VII . : MENO, RUT~lll31

[VACANT VICE DUENAS, JANE.l

[VACANT VICE IAGMAN, DAMASO (RE /21 141

VICE! I 17/14

)VACANT JR/22114)

iVACANl VICE BLAS, KRISTINE

lAC · CLIMACO, ECEAI

VACANT VICC REYES, D<'i"ltd , ''"'"I

:VACANT VICE OSING, JULIAN I RET 9/00/J 31

.. QUINATA, ANTHONY (RES /10j14l

1VACANT VICE , MII.AfLOR

, ROBERT

[VACANT VICE PAULING I MARIE i0/T41

[VACANT VICE FLORES, BfGONA

IACANT VICC DUENAS, I l(RES 3/28/141

/ACANL VICESAN' OS, MAl )/0 B [NEW POSITION

[NEW POSITION

I PC

fNEW POSITION

[NEW POSITION

[NEW PC I ON

IACANl VICE SANFOS, JERRY VIC10R (6; /141

If. RIA, liMMY

[VACANT VICE BORJA, £RANKIN· c r E 6/2/20T4

I I I IE 9/19/2014

[VAC ROMERO, MIKE· Retlced ( 1 IE I

, EMOTH\ 1

IACANT VICE , KEN 9/B/2013 I L,N I I 1[6/2/2014

IACANJVICE BABAUTA, ROQUE l. 1 B

1 VICE PERE<, IOSlPH lin tiRo of AntoL

[NEW POSITION

IACANEVICC \8/21/13

. PEREO, PETER· SRo<noted (111\ GM T<ochfecl

[VACANT VICC CASTRO, JESSE P · Tcoc;lec to GSA E 8/22/2014

ICHIHARA I l 8

STATUS

!Not Fu .Jm 1 1

I I ) I

I Pendmp SOP

~ I filled I

I I 2014

2014

2014

I filled 1 c 2014

I L<lled I 2014

I filled c 2014

1 no To bo' filled pm Pl

I filled 2014

I Filled ' wg

To do hlltd PRI PI

:SOP

I I

I 1014

; to be w<Idiottd m No"mbPI 2014

Oo"<lod · So<~ Nicoli<;, K<th;yo

Deta1led . 1 1

Filled <14

Pending Interview

Pending lnterv1ew

Eillod No"mbm 2014

il , Yoldnda

Not fn<~dod m Sprod<<IP Poooty

[IOIRillfW

Not fmoded m Specrdmg Poollty

Not Funded 111 Spending Priority

Not Eo,;dod m Spe11diLTg Poooty

Not Fn,;dpd liT SI>OCTdiLTg Poonty

Not Fm1dod m Spe11dmg Poohty

1m Spend<ng P<iohty

Not fll<~dod m Spending Pnm<ty

; Spondi<rg Pcio;lty

Po11dmg SOP

ii<Idod <; Now HOIPIOIO

1 I "'ted

1 Spendmg Pnonty

Page 1

11· . •

fhird Party Fiducrary Agent

Guam Department of Education

In partial fulfillment of Contract 011-2010

Monthly Project Status Report

Report 48

September 15. 2014

1

/l

fh1s Page Blank

2

A Overview of Accomplishments and Activities, September 15, 2014

A&M officially started performance on the Thrrd Party Frducrary Agent (TPFA) contract on September 15, 2010 based upon final signatures (the Notice to Proceed was issued on September 13. 2010) lnrtiation of progress tracking is based upon milia! mobilization and officral kick-off with the US Department of Education (USDOE) on September 20. 2010

The highlights for the month ending September 15. 2014rnclude the following

• TPFA continues work on the local implementatron plan activrtres report mcluding human caprtal assessment and the rnternal control activities for GDOE to support getting off high nsk status.

fPFA continues to review and make recommendatrons for rmprovement on GDOE's drafts of standard operating procedures (SOPs)

• TPFA furnishes GDOE with a weekly cash flow report which categonzes both source and uses of cash as well as shows varrance of weekly cash. Weekly cash reports thru week ending 9/12 have been distributed.

• TPFA continues to conduct meetings with GDOE schools/divrsions to revrew evaluations, provrde support on fixed asset management and obtain a status on mrssrng/pending assets.

3

/l Grant Status Highlights and Activity Data

c_;uam Depa1iment of E:ducatton

Grant Status Report Executive Summary

Crant Status Report as of9/23/2014 7 :.lC\'58 AM

Gran! grant Na.l~. Budge.! Encumbrances Requisition§ Actual Expen~jtures .Available_~!:!Q..9.~ Avaii!IJ>!e %, Oblig~!~<:!Jly F121:l F:Y12 Stri\Ang Readers Compreh Lit 246,932,00 105,687,00 140,532,88 712 12 0.29%) 713112014 F1282 2012 Consolidated Grant TttleV 20,663,597.00 2.587.695.85 518,608 68 14,327 606 33 3,229,68614 15.63% 913012014 F1295 FY2012 SPED Part B 14,098,659,00 113,085,97 13,911.493,93 74,079,10 0.5TYo 913012014 F1200 FY12 Pro(ect TFASEG 908,222,00 104,900,52 243,390 11 380,551,74 179,373,57 19.75% 913012014 F'\313 Stn~Ang Headers Cornpreh L.tl 212.346 00 6.507.00 1.470 00 2~).327 73 1l9.041 27 84 32%, 7!31/20'15

r· '!382 2013 C.~onsoltdated Grant - Title V 19.917.123 00 1_1315.553 18 fl70.102 00 10.665.300.85 6A66. 166.9'7 32.47'% 9!3012015 F1:l94 FY2012 Special Education Part 1,448,962.00 25.831.84 1.242,68964 180.440.52 12.45% 9/3012014 F:1395 FY2013 SPED Part B 13.962A02 00 882 042 03 143.175 00 4.647.008.42 8.290.176 55 59.38'% 9!30!2015 F1396 FY13 Project TFASEG 948.262 00 160.45E1 25 275.913 00 148.410 81 363.482 94 38 33'% 9/30/2015 F-1494 FY20'13 Speua! r::ducatwn Part 1.448.962 00 51 753 50 227.629 24 1.169.579 26 80.72°/cl 9!3012015

$73,85M6?,oo $5,853,518,14 $2,152,658,85 $45, 716,55U7 $20,132,738,44 27.26(1/n

2014J:xwing Grants For grants that expire on September 30, 2014, there 1s $'160K to be obligated followmg successful completion of the procurement process. For FY2012 Title V. Part A and Spec1al Education grants, remaming available funds will be utilized by 1) moving applicable transactions from FY 2013 grants to FY2012 grants (First-in, First-out) and 2) resolution and reimbursement of outstanding payroll errors. GDOE Federal Programs will submit a request to U S Department of Education to allow for reprogramming of funds

Statistics for Current Fiscal Year

4th Quarter Total for FY14

'='---:-:---,--------_;:.i Au=gOL:u;o:s;,;t __ _.:t~o.:D;;.;a:;t;;;;e~---J.:' t;;;;o.:d;,;a;,;t,;;e~. ____ _ ReqUISitions Created 10 92 634 Purchase Orders Issued 66 309 722 Funds drawn for Payments Receipt of Fixed Assets

$ 4.327.626 $ 8.077.346 $ 39.072 368 153 199 2084

4

A Performance Plan Evidence of Completion Achievement 2013-14 activities will focus on building collaborative processes with GDOE, advancing the CCAP and controls supporting an overall obJective of resolving high risk desrgnation

Performance

Installation and Management

Compliance Management

all necessary data from the 3'0 party FMIS to GDOE's FMIS, communicating information to GDOE's FMIS contractor and providing feedback to GDOE and the USDOE on GDOE's rmplementation of the FMIS,

Develop a compliance roadmap equivalent to a Comprehensive Corrective Action Plan

Final Evidence of

report confirming complete and accurate transfer of party fmancial records to GDOE's FMIS

2013-14 Automated transfer of party financial records to GDOE's FMIS

Developed and Approved Comprehensive Corrective Action Plan

Based upon Updated Performance

month after the first drawdown transaction,

Continued quarterly submission of the CCAP

2013-14 Update CCAP as necessary based upon changes to GDOE's administrative structure and/or due to audit or management findings related to the controls

Accomplishments To

2013-14 With the go-live of GDOE's FMIS, there is a new focus on creating capability of automated sharing information from

party system, Details regarding what will be shared (detailed vs, summary data) and frequency of data transfer are under discussion,

CCAP officially accepted by USDOE on Dec 15, 2011.

2013-14 submissions and reconciliation of comments provided by US DOE

External Audit Support

Valuation Processes

Support for external audits and facilitating tnformation requests, etc,

Determme the

sharing and matching funds

Final Evidence of

Documented tracking of progress against Plan and incorporation of any requrred changes based upon new process and/or compliance

Provide responses to rnformation requests and meetings set with external auditors

Assrst wrth rnternal audit department with identification of risk areas

Schedule upon Updated Performance

manage the coordination of tracking and preparation of the CCAP for review

3-14 A-133 audit support when scheduled with external auditors by the Deputy Superintendent

Revrew standard operating procedures (SOPs) and department policies to assist in development of audit plan

J\ssrst with internal audit department with rdentification of rrsk areas,

Accomplishments To

201 the submission of quarterly reports by GDOE.

TPFA provided audit support for all audits performed during our engagement with GDOE, TPFA also responds to follow-up requests re prior year audit findings as requested,

2013-14 TPFA has provided audit support materials for the FY2013 audit and will continue to provide support for external audit activities as

as needed.

Performance Area

Transactional Support/Daily Operations

Perform rnventory management

Payroll

Final Evidence of

reports

drawdown request payroll expenses

Daily transactions listing support each request for a draw of grant funds by the Busrness Office

Monthly summary of completed purchases and

Schedule Based upon Updated Performance

On-going

after release of funds by the US DOE And continuing to monitor for effectiveness.

Feb 5. 2011 Ancl continuing to monitor

Accomplishments To and

2013-14 TPFA provided updated guidance for physical inventory of locally purchased assets.

For the period of August 1611

' thru September 15th. TPFA reimbursed approximately $1.0M for payroll for consolidated and discretionary grants

for SPED.

On-going

.......... lgr~OSJJr~rl1erltaacc:ttr,go.nn~s;·.... ............ ·.·c··· ....... 1 ~Qr\3f!~cl~~e.~e£;s_ .... .............. +·:cc········ 2010 On-going

On-going

Performance Area

systems Detarled specification of rnternal control standards and process rmprovement actrons reqUired by CCAP

Implement compliant payroll processes and system setup

Document and mamtain records appropriately

Final Evidence of Schedule Based upon Updated Performance Accomplishments To

i;;(pjj;;;1i:>niP~I<atrnt ........................................ ftir.ri~~~f~1~~~~~~~~·1 Checklist of payroll procedure Jan 31. 2011 Updated changes to be rmplemented And continuing to monitor updated processes and

Bi-weekly report of payroll exceptions

,~uun<;<'n>on and external auditor verification of compliance wrth SOPs

8

for effectiveness FMIS capabilities by GDOE personnel

Dec 15. 2010 And continuing to monitor for effectiveness

.Jan 31,2011 And continuing to monitor for effectiveness

2014 SOPs wrll be updated to integrate with

to improve GDOE payroll and personnel processes are currently underway

2013-14 Improvements to the general ledger/labor cost analysis and creation of inter-department

uses a three way match to reimburse payroll costs. GDOE is improving therr match error rate as a result of the error report reconciliatrons and emphasis on payroll system rmprovements at the school and division levels. Federal Roster and TDR is

Schedule Based upon Performance Final Evidence of Updated Performance Accomplishments To

Area ,.., -·· Plan Date and Planned •....

continuing to be the focus on payroll reimbursement

Cash Implement a system of cash Monthly bank Management management that provides for Daily bank balance reports Complete. Monitoring is reconciliations are

cash - neutral or limited use and completion of test draws on-going. provided to GDOE. of general funds for federal amvmg m appropriate bank

account

Confirm that reimbur ~c"'"'" Monthly report showing Complete ~ w:;v ">!

requests are supported by grant status by organrzation. appropriate documentation school or program and documentation is maintarned for an appropnate period of time. Cor""", that account Grant award status report and Initial Jan 10. 2011 On-going balances are monrtored to monthly reporting And continumg to monitor prevent the failure to timely for effectiveness obligate and liquidate funds and prevent the lapsmg of funds. p;;,, ···················· ···.

lCUo "" '"'"' Detailed specification of Checklist of procurement Initial- Jan 31. 2011 On-going operatrons and rnternal control standards procedure changes to be And continurng to monitor

systems and process Improvement implemented lor effectiveness 2013-14 Update internal actions required by CCAP control associated with

2012-13 Work CCAP and other policies collaboratively with GDOE and procedures. Supply Management to 1mprove procurement

Establish contacts and Review of an "' Initial - Nov 15. 2010 Have

9

11 Performance Final Evidence of

"""'"""'"'.""""c'""""""""""""""""""" i;;w,ro;rrkktr•"~nog 'ff,~~~;'~~;:~hj~-;; ·wwiitthh""""""""""" "-! 'vendors and monthly

Fixed Assets !Inventory systems

prospective vendors that can tracking of procurement provrde goods and services actions that GDOE needs under the grants" Enter rnto contracts wrth vendors on behalf of GDOE, and. in d01ng so" must comply will< the provisions tor procurement

Establish procurement processes and system functrons

Detarled specification of internal control standards and process improvement actions required by CCAP

Publication and external auditor verification of compliance with SOPs

of fixed assets procedure changes to be tmplemented" (Note grven the lack of power to support computers at the warehouse. receivrng will continue of

10


Continuing to monitor tor effectrveness

2012-13 Assrst GDOE rn Improving overall supplier management processes

Accomplishments To

numerous with technology and other key vendors based upon planned procurements in grants" Participate in vendor management activities as appropriate

2013-14 Identify and document improved practices related to

Initial- Jan 31" 2011 """ """ +s,~u-pplrer management

Complete

1. 2011

2013-14 Support enhancements in procurement activrties through updates to SOPs based upon organrzational, systems and potential compliance requirements.

On-going. Scanner workshops and training sessions via webconferencing were conducted by GDOE's Supply Management

A Performance

Activities

Contrnued oversrght of federal funded procurement and inventory, oversee the management of all tangible personal property procured under the grants by the GDOE rn accordance wrth the requirements

Transition to decentralized warehouse management and recerving

Final Evidence of

receiving until FMIS automated receiving is rmplemented,)

Frxed assets rnventory reconciliation report

Trainrng and operational procedures at school level

11


Plan

2013-14 Work with GDOE to align FA approaches and provide integration with the FMIS FA module,

August- Jan 31 2014


Technologies, and BMI Training included all GDOE warehouse and property management personnel with attendance and assistance from A&M,

2013-14 A&M's continued use of scanners in support of rnventory and fixed assets

2013-14 Provrde ongoing management through the FA module and coordinate with GDOE's FMIS and FA management approach to support transition of data and technical approach,

Review of receiving operations at school level

2013-14 Procedures, training and operational practices will be rntroduced and implemented across GOO E.

11 Performance

f~ =···~····~·~·A~,,rea Records Management

Reporting

Detailed Internal control standards and process Improvement actions required by CCAP

Appropnate records management in compliance wtth EDGAR requuements and that supporting documentation is matntamed for an appropnate period of t1me This tncludes the entry of electrontc copies of all supportmg documentation tnto the integrated software system so that it is readily avatlable for audit and or mqUiry by various parties including GDOE executive

basts

Final Evidence of

Checklist of records management procedure changes to be Implemented

Compliant financtal transaction files

Heconciliation Reports

Define other custom reports Special reports and analyses as necessary to support ogerat1pns ~~~~~~ ~ ~ ~~ ~~··· ,

1 Program management : Issue memos or emails Standard monthly I monthly pr_OJ;)[13_m

12


2013-14 Internal Audit team to improve internal controls and identify risk areas.

Dec 31 in the training materials for GDOE MUNIS users and continuing to monitor lor effectiveness.

Complete

Initial- Sep 15. 2011 Continutng to monitor tor effectiveness Monthly

Accomplishments To

Ongoing population of TPF A deliverables repository Materials are updated as standard operating procedures. traimng documents and other materials are

or revised. Electronic record storage will be implemented as part ot the FMIS system

On-going

On-going.

2013-14 Continue to status

A Performance Final Evidence of

Pertormance I mprovernents

Support as an added function

reportrng will track status of management reports performance results as wei! as operating inforrnatron on draw downs, procurement status and other pre-defined status indicators, Reporting will also identify any performance risks and issues Informal, timely information exchange will also occur to share tnformalion, resolve rssues and address

Identified opportunities to streamline processes and tncrease operational efficiency and improve rnternal controls,

leadershtp and support to update all SOPs based upon process changes as part of the FMIS tmplernentation effort

Draft procurement documentrl;~r:;:;;,:,i;;;llb;;,y; i'iiir'lF C: of templates that comply with Supply Management ARRA and other federal requtrements


Plan

2013-February

Complete

Programs and management

Review controls and update SOPs to reflect changes associated with FMIS implementation and identify opportunities to tmprove performance and compliance,

Providing additional procurement support and templateupdating as necessary

2013-14 Review requtred updates and set forth an

schedule

/1 Performance

Area

Local I mplementallon Support

Augment supply management staff as needed to ensure obligation of exp1nng grants funds

and prov1de project management and technrcal support to address operational risk areas rn support of trans1t1onrng off high risk status witll the U.S Department of Education.

Rev1ew ot GDOE organizational structure to 1nclude human capital assessment

Support development of the rndirect cost package for submiSSion to U S Dept ot

Final Evidence of Based upon

Updated Performance

...................... CO•Illf'leti()n ......................... ··i············ _________ Pf>lan

Provide additional for surge support for end of year processing

tracking (activities reports) and support for managing development of a bus1ness case.

Act1v1t1es report to 1nclude recommendations of best

practices on organrzational structure. financ1al operations and staff development

Package for submission and analytical cost model as well as tra1nrng tor GDOE

14

Summer 2014 increased staffing as needed to support increased procurement activities.

leadership to support goal setting. tracking. and project management

Spring 2014 Complete restricted and unrestricted applications for FY 13-14

Accomplishments To

3-14 Review opportunities to improve small procurement and services contracts to increase efficiency ot

reports per functional area identifying target capabilities and gaps

2013-2014 Continue to expand activities reports and perform tracking based upon GDOE

performance aga1nst targeted capabilities

Received U.S. approvals for restricted and unrestricted

11

Internal Audit Support development and

lntenm Support application of the

Management Internal Control

(MIC) Plan and Identification.

evaluation and

Implementation of appropnate internal controls m SOPs

Facilittes

Management Plannlftg and

Operational

Support

be

Provtde leadership support

from a Supenntendenfs viewpomt

ongomg

support. SOP revtew and

development support. and involvement 1n other tnternal

audit responsibilities as

agreed

requirements.

Operational performance

measures and facilities management gutdance

Budget

Diagnostic

Conduct a Department wide Budget presentation. budget

budget analysts to determine financial model. draft policies

opportunities for cost control. and procedures

tmplernent budget polictes &

practices to support sustamed

management & control.

15

applications FY10-12

schools and warehouse

to assess current

facilities. Subsequently. he met wtth

Superintendent

Fernandez to discuss

long-range facilities plannmg.

per direction of the Superintendent

Immediate Areas Requiring GDOE/A&M Attention

The followrng critical activities and actions require attention

• Contrnue to work toward finalizrng the remamrng implementation actron items for the FMIS including: Finalizrng and testing reports such as the staffrng pattern, personnel action forms and time distribution reports, Automation of the information transfer between TPFA and GDOE MUNIS systems Adopting new standard operating procedures (SOPs) that support the FMIS,

• Contrnue work on the local rmplementatron plan for getting off hrgh risk tncluding feedback to GDOE on progress of standard operatrng procedures Local implementation activities include a comprehensive human capital assessment for GDOE rn order to make recommendations about best practices and identify risk areas

• Contrnue to work with GDOE and Tyler Tech to complete !he upload of US DOE LocaL and Non-USDOE fixed assets into the GDOE MUNIS system before the upcoming school semester, and address security concerns at both the warehouse and school sites,

• GDOE and TPFA are consrdenng modifications to payroll rermbursement-related processes with the objective of achreving quicker reimbursement turnaround times

• GDOE federal programs team and program directors continue to rev1ew FY12, FY13 and FY14 payroll error reports in order to resolve errors

• Complete and submit rndirect cost rate proposals tor FY2013 and FY2014.

• Continue procurement efforts to obligate remarning funds on grants that expire in September.

• Seek approval from US Department of Education for reprogramming of FY2012 Title V, Part A grant funds

16

A

Third Party Fiducrary Agent


In partial fulfillment of Contract 011-2010

Monthly ProJect Status Report

Report 49

October 15. 2014

11

Tills Page Blank

Overview of Accomplishments and Activities, October 15, 2014

A&M officially started performance on the Th1rd Party Fiduciary Agent (TPFA) contract on September 15, 2010 based upon final signatures (the Notice to Proceed was 1ssued on September 13, 2010) lnrtiation of progress tracking IS based upon initial mobilization and official kick-off with the US Department of Education (USDOE) on September 20, 2010

The h1ghl1ghts for the month ending October 15, 2014 Include the following,

• TPFA contrnues work on the local Implementation plan act1v1t1es report rncluding human capital assessment and the Internal control act1vit1es for GDOE to support gettrng off high nsk status

rPFA continues to rev1ew and make recommendations for improvement on GOOF's drafts of standard operating procedures (SOPs)

• TPFA continues to furnish GDOE with a weekly cash flow report which categorizes both source and uses of cash as well as shows variance of weekly cash

• TPFA is conduct1ng meetings with GDOE schools/divisions to review evaluations, provide support on fixed asset management and obtam a status on rniss1ng/pending assets

• Submitted Indirect cost rate proposals for FY2013 and FY2014 and recerved approval of provisional restricted rates. • GDOE Federal Programs received approval of request for programming of FY2012 Title V, Part A grant funds. • On October 14'" GDOE submitted the Comprehensive Corrective ,1\ction Plan (CCAP) Quarterly Progress Report to

US DOE

3

Grant Status Highlights and .Activity Data nunm Department ot Education

Grant Status Report Executive Summary

Grant F1213 F1282 F1295 F1296

Grant Name _Budge~ !Lfl<;umbrances Reguisltions Actual Expenditures Available Budge~ Available% Obligated By FY12 Stri\.1ng Readers Compreh L1t 2012 Consolidated Grant rit!e V FY2012 SPED Part B

246.932.00 105.687 00 141.245 00 0 ()()% 713'il2014 20.663.~;97 00 2.962,071 81 14.098.659.00 i09 094.98

FY'12 Project TFASEG 908,222.00 341258 07 13 Stn\1\ng Readeno i.:::ompreh Ltl 212.346.00 10.106.85

F 1382 2013 Consolidated Grant Title V !9.917 123_00 165.254.48 67.20000 F1394 FY2012 Special Fducat'lon Part C 1.448,962.00 21.31843 F139R f:-Y2013 SPFD F>art B Ll962A02 00 880.398 71

1396 F'Yrl Project TFASEC; 948.262 00 :-197 476 80 21.1.1300 00--V 1494 F Y:2013 SpeC!itl EducatiOn F.]-art 1.448.962 00 ~)1.857 10

$73,855,467.00 $7,044,524.23 $96,000.00

Statistics for Current Fiscal Year

4th Quarter Total for FY14 ,seetember to Date ,to date

Requisitions Created Purchase Orders Issued Funds drawn for Payments Receipt of Fixed Assets

$

1 51

5.339.239 63

108 339

$ 13.416.585 262

647 751

$ 44.411.606 2147

4

17.701.525.19 13.989,564.02

566.963 93 21.939.57

7.958.10567"

1.427.643.57 4 754.122 68

13.286 57' 133.17026

$46,706,854.34

180.299 58 3.344.500 25"

8.327.880 61 357.064 39''

1.263.934 04 $13,473,679.47'

0.00°/o 9130/2014 o.ooa;,) 9130/2014 0.00\X) 9/:J0/2014

84 91% 713112015 1G 79'% 913012015

o.oon;<) 9/3012014 59 65()(1 9130/2015 37 65'% 9/30/2015 8'! 23%, 9130/2015

18.24'%

A Performance Plan Evidence of Completion Achievement 2013-14 activitres will focus on building collaboratrve processes with GDOE advancmg the CCAP and controls supporting an overall objective of resolving high nsk designation

Installation and Management

Compliance Management

all necessary data from the 3" party FM IS to GOOFs FMIS. comrnumcating information to GDOE's FMIS contractor and providing feedback to GDOE and the USDOE on GDOE's 1mplementat1on of the FMIS.

Develop a compliance road map equivalent to a Comprel1ens1ve Corrective Action Plan

Final Evidence of

report confirming complete and accurate transfer of 3"1 party financial records to GDOE's FMIS

2013-14 Automated transfer of party financial records to GDOE s FMIS

Developed and Approved Comprehensive Corrective Act1on Plan


the first drawdown transaction.

Continued quarterly submission of the CCAP

2013-14 Update CCAP as necessary based upon changes to GDOE's administrative structure and/or due to audit or management findings related to the controls environments

Accomplishments To

2013-14 With the go-live of GDOE's FMIS, there is a new focus on creating capability of automated sharing information from 3"' party system. Details regarding what will be shared (detailed vs. summary data) and frequency of data transfer are under discussion

CCAP officially accepted by USDOE on Dec 15. 2011

2013-14 submissions and reconciliation of comments provided by US DOE

11 Final Evidence of

Schedule Based upon Updated Performance Accomplishments To

A~~a,,,,,,,,,, ,+~i~,~n,;n,,~q;fu~a~rt~e~rl~y~t~ra,;c;~k:~in~;g~'noTt J'i[)),on~ct,.l,,m,,,,,,,,e,,,n<~te~d1~1tr1a~~ck~i~n~g,ot' ,_, 1-:cc-c::,: ,,,~~~~tn,,,,,,~,,,,,,,,,,,, __ ,j,2'o'~1~a~~~!~,~~~~l~<l ___ i

External Audit Support

In Valuation Processes

CCAP

Support for external audits and facilitating tnformalion requests, etc,

valuations related to cost sharing and matching funds for

progress against Plan and mcorporation of any required changes based upon new process and/or compliance

Provide responses to 1nformat1on requests and meetings set with external auditors

Assist wtth Internal audit department with identtficatron of nsk areas,

of records sufficient to document the basis of rn kind valuations

6

manage the coordination of tracking and preparation of the CCAP for review

2013-14 A-133 audit support when scheduled with external auditors by the Deputy Superintendent

Revtew standard operatmg procedures (SOPs) and department policies to assist in development of audit plan

Assist with Internal audit department with identification of nsk areas,

TPFA provided support for all audits pertormed dunng our engagement with GDOE TPF A also responds to follow-up requests re. pnor year audit findings as requested

2013-14 TPFA has begun preparation of audit support matenals for the FY2014 audit and will continue to provide support for external audtt

On-going, as needed.

A Performance

Area Transactional Support/Daily Operatrons

Payroll

Payables

Records management

Clean drawdown request for payroll expenses

support each request for a draw of grant funds by the Busrness Office

Monthly summary of completed purchases and

I


Plan

Immediately release of funds by the US DOE And continurng to monitor for effectiveness.

Feb 5. 2011 And continuing to monrtor for Dec 2010

Accomplishments To

2013-14 TPF A provided updated guidance for physical rnventory of locally purchased assets.

the period September 16" thru October 15th. TPFA rermbursed approximately $866K for payroll for consolidated and discretionary grants and

for

On-gorng.

On-gorng

lie Based upon Performance Final Evidence of Updated Performance Accomplishments To

Area A Com, Plan Date imd ""' ~ I t:!JVI t:>

"' 1 of "''""""~'of payroll"'' Jan 31, 2011 I i SOPs,, :~ systems internal control standards and changes to be implemented And continuing to monitor updated processes and

process improvement actions for effectiveness FMIS capabilities by required by CCAP GDOE personnel.

2014 SOPs will be to integrate with

FMIS Implement compliant payroll Bi-weekly report of payroll Dec 15, 2010 !1, to improve processes and system setup exceptions And continuing to monitor '~~r payroll and

for effectiveness personnel processes are currently underway.

2013•14 IH,I!Jiv

the general HOVVI

cost analysis and "'""'"v" of inter-department

ICI<I and II IOU HOH I p, '"n and external Jan 31, 2011 A&M uses a three way

records appropriately auditor verification of And continuing to monitor match to reimburse compliance with SOPs for effectiveness payroll costs. GDOE is

improving their match error rate as a result of the error report reconciliations and emphasis on payroll system improvements at the school and division levels. Federal

,,,,,,,,,,,,,,,-

/l

Management

operations and systems

Final Evidence of

.................... .. /J•ctir_viti~s........................... ;..................... . (;Oft1Jll.~tj()n

Implement a system cash management that provides for cash ··· neutral or limited use of general funds for federal

Confirm that reimbursement requests are supported by appropriate documentation and documentation is maintained for an appropriate

t1me. Confirm that account balances are monitored to prevent the failure to timely obligate and liquidate funds and prevent the lapsing of

of mternal control standards and process Improvement act1ons reqlllled by CCAP

Da1ly bank balance reports and completion of test draws amving 1r1 appropnate bank account

Monthly report showing grant status by organization. school or program

award status report and rnonU1Iy reporting

procurement procedure changes to be Implemented

9


Complete. Monitoring is on-going

Initial- Jan 10. 2011 And continuing to monitor for effectiveness

Initial Jan31. 1 And continuing to momtor for effectiveness

2012-13 Work collaboratively with GDOE Supply Management to improve procurement

Accomplishments To

processing is continuing to be the focus on payroll reimbursement

reconciliations are provided to GDOE

On-going.

On-going

On-go1ng

2013-14 Update internal control associated with CCAP and other policies and procedures

A Performance

Area

Assets /Inventory systems

Establish contacts and working relationships with prospecttve vendors that can provide goods and servtces that GDOE needs under the grants Enter into contracts with vendors on behalf of GDOE, and, in doing so, must comply with the provisions for procurement

procurement processes and system tunclions

Detailed specification of internal control standards and process improvement actions required by CCAP

Final Evidence of

of an authorized vendors list and monthly tracking of procurement actions

external auditor verification of compliance with SOPs


Plan Initial Nov 15, 2010

Continuing to monttor tor effectiveness

2012-13 Assist GDOE in improving overall supplier management processes

Initial- 31.2011

Checklist of fixed assets Jan procedure changes to be Implemented (Note gtven the lack of power to support computers at the

10


Have established numerous relationships with technology and other key vendors based upon planned procurements in grants Participate in vendor management activities as appropriate.

2013-14 Identify and document improved practices related to

2013-14 Support enhancements in procurement activities through updates to SOPs based upon organizational, systems and potential compliance requirements.

On-going. BMI Scanner workshops and traming sessions vta webconferencing were conducted by GDOE's

A

Continued oversight federal funded procurement and inventory. oversee the management of all tangible personal property procured under the grants by the GDOE in accordance with the reqUirements

Final Evidence of Schedule Based upon Updated Performance Accomplishments To

Plan continue with paper copies,,o;;lf; ]-,,,~,,,,, , ,,, __ ,: __ :::::c,,___ - ,_,,t,i;(i~~~[J;:~~~,:,lT:~y;tlre;;r:=:,,,,,,, l receiving information until Technologies, and BMI. FMIS automated receiving is Trainmg included all implemented.) GDOE warehouse and

property management personnel with attendance and assistance from A&M,

2013-14 A&M's continued use of scanners in support of inventory and fixed assets

assets inventory,, .... ,,,,,,,,.,.,.,,.. '1:2iioii11~3i:.1144\wilinorr~k;w;.;iitthh finriF 1 2o 1:1:1;1.:. Pr ;:,;,,(i~;, , reconcilialion report to align FA approaches

and provide integration with the FMIS FA module.

ongoing management through the FA module and coordinate with GDOE's FMIS and FA management approach to support transition of data and technical approach.

fr~;:,;~~;:,;:,itonrd~e~c~e•;:,nit;r;a,liiz;,e;_;d~'-'tir~r.a~•i,;:,n.~,n~g~;a;:,n•driro;rp~er·aarttlioonnaail ,,,,,., ''iiA~u)(gnu1;srtt-:Jia~nn33~1,,22o01144 __ ,,., .. 1,F~v;iel;cJnreerc;e;iivvlilnn:ag , ____ i warehouse management and procedures at school level operations at school level. receiving

11

2013-14 Procedures. training and operational practices will be introduced and

11 Schedule Based upon

Performance Final Evidence of Updated Performance Accomplishments To Area A «. '"' "· Plan Date and P' "

Reccn u~ of ~~·~·-~"~'of records 2013-14 Work with uuvt: v':l:'v" ·~ Jlation of Management internal control standards and management procedure Internal Audit team to TPFA deliverables

process improvement actions changes to be Implemented improve rnternal controls repository. Materials are required by CCAP and identify risk areas. updated as standard

operating procedures. training documents and other materials are

or revised. Appropriate records Compliant financial Dec 31. 2010. as rnclus1on Elbuu v• Hu record storage management in compliance transaction files 1n the training materials for will be implemented as with EDGAR requrrements GDOE MUNIS users part of the FM IS system and that supporting and continuing to monitor documentation IS marntarnecl for effectiveness for an appropnate perrod of time. This includes the entry of electronic cop1es of all supporting documentation into the integrated software system so that it IS readily available for audit and or 1nquiry by various parties Including GDOE executive and

-6: '~f-'VO W O>oj Cvnduct , ~uv" .. ~ on a Reconciliatron , '~f:''" '" '--"--'" 'f-''v <u On-gorng.

thr. and "' '" basis. " and Quarterly Define other custom reports reports and analyses Initial- Sep 15. 2011 o .. -,vn '" as necessary to support Continuing to monitor for

-, v:o• '"" "'"-" Issue"'"'' 1u~ or "'"'""b, Monthly 2013-14 Continue to

l2

11 Performance

Improvements

Procurement Support as an added functton

Final Evidence of Acti\{iti~l; _ ...... , . . ... C:e>f!1Bietion

reporting . Standard monthly 1 monthly program reporting will track status of l management reports performance results as well as operating mformation on draw downs. procurement status and other pre·defined status mdicators. Reporting will also rdentify any performance risks and rssues Informal. trmely informatron exchange will also occur to share tnformation resolve issues and address

concerns. opportunities to

streamline processes and increase operational efficiency and improve rnternal controls.

Draft procurement document templates that comply with ARRA and other federal requrrements

Provtde leadership and support to update all SOPs based upon process changes as part of the FMIS tmplementation effort

Accepted by Supply Management

Based upon Updated Performance Accomplishments To

produce status reports and review with Federal Programs and management

3-14 Review controls and update SOPs to reflect changes associated with FMIS implementation and identify opportunities to improve performance and compliance.

Complete additional procurement support and template· updating as necessary

2013-14 Revtew reqUired forth an

11

L.ocal Implementation Support

Augment supply management staff as needed to ensure obligation of exprnng grants funds

management and technrcal support to address operational nsk areas rn support of transitroning off

hrgh risk status with the U.S . Department of Educatron

Revrew of GDOE organrzational structure to rnclude human capital assessment

Support development of the rndirect cost package tor submrssron to U S Dept of

Final Evidence of .................... c.c ... o,m,pletign

additional staffing surge support for end of year

i processing.

and support for managrng development of a business case

Actrvrtres report to rnclude recommendations of best practices on organrzational structure. financral operations and staff development

Package lor submission and analytrcal cost model as well as training tor GDOE

14

Schedule Based upon Updated Performance Accomplishments To

Plan ............. j ()<!te. an•:lell<!~r~e~· ............. . j appropriate schedule for delivery

Summer 2014 Provrded increased staffing as needed to support rncreased procurement activities.

setting. tracking. and project management

Summer 2014 I DC applications for FY 13 and FY14

201 opportunities to improve small procurement and services contracts to increase efficiency of

area identifying target capabilities and gaps

2013-2014 Continue to expand activities reports and perform tracking based upon GDOE performance agarnst targeted capabilities.

Received approval of provrsional restricted rates for l)oth years from

A Education and Interior US. Dept of Education.

Internal Audrt Supporii ddleevveellcol~p;rmn•eilrn1it ar1cf .. 1 O,r)Ci,3teciiV11i::aattnltdd.(o)trll(gJ(o)iinngg········· ~--·······································································t··········· ----····················---········· --··--···-· - I lntenm Support application of the support SOP revtew and

Facilities

Management Plannrng and

Operatronal

Support

Budget Dragnostic

Management Internal Control development support. and (MIC) Plan and tdenliflca!lon. rnvolvement rn other internal

evaluation and audit responsibilities as

implementation of appropriate agreed.

tnternal controls in SOPs

based upon

Provide leadershrp support

from a Supenntendent's viewpornt

Operational performance measures and facilities

management gwdance

Conduct a Department wide Budget presentation. budget

budget analysis to determrne financial model, draft policies opportunities for cost control. and procedures

tmplernent budget policies & practices to support sustained

management & control.

15

Tom Brady visited

schools and warehouse

to assess current

facilities Subsequently. he rnet with

Superintendent

Fernandez to discuss

long.range facilities

planning.

Not Started per direction

of the Supenntendent

Immediate Areas Requiring GDOEIA&M Attention

The tollowmg cntrcal aclivrlles and actions require attentron

• Continue to work toward finalizing the remainrng Implementation action items tor the FMIS rncluding Finalizrng and testing reports such as the staffing pattern, personnel action forms and time distribution reports Automation of the information transfer between TPFA and GDOE MUNIS systems, Adopting new standard operating procedures (SOPs) that support the FMIS.

• Continue work on the local rmplementation plan for getting off high risk rncluding feedback to GDOE on progress of standard operating procedures. Local rmplernentation activities 1nclude a cornprehensrve human capital assessment for GDOE rn order to make recommendations about best practices and identify nsk areas.

• Contrnue to work wrth GDOE and Tyler Tecl1 to complete the upload of USDOE. Local, and Non-US DOE fixed assets into the GDOE MUNIS system and address security concerns at both the warehouse and school sites.

• Finalize list ot 'mrssing' assets (re. assets that could not be located during FY14 physicalrnventory) • GDOE and TPFA contmue to work on modifications to the payroll rermbursement-related processes with the objective of

achrevrng qurcker reimbursement turnaround t1mes • GDOE federal programs team and program drrectors cont111ue to revrew FY12, FY13 and FY14 payroll error reports rn

order to resolve errors

• Conduct FY 13 and FY 14 unrestricted indirect cost rate negotiatrons with IJ S Department of the lnterror once DOl assigns a negotiator to review the IDC rate applrcations

16

Updated Performance Updates and Tracking 2014-2015 October 2014

2014-15 activrties wrll focus on building collaborative processes with GDOE, advancing the CCAP. controls and local implementation planning supportmg an overall objective of resolving high rrsk designation

Performance Section A: , .. , ...


Area Activities (', ~- ... Plan Date and Planned Infrastructure Transfer all necessary data Reconciliation report By 1 0"' of the month after ~ ·,;v ">1

lnstallalion from the party FMIS to confirming complete and the first drawdown and GDOE's FMIS, communicating accurate transfer of 3"' party transaction. 2014-15 With the go-live Management Information to GDOE's FMIS financral records to GDOE's of GDOE's FMIS. there rs

contractor and providing FMIS a new focus on creating feedback to GDOE and the capability of automated USDOE on GDOE's 2014-15 Automated transfer sharing information from Implementation of the FMIS of party financral records 3"' party system. Details

to GDOE's FMIS regarding what will be shared (detailed vs. summary data) and frequency of data transfer are under discussion.

Compliance n, ,~ a com f.-:"'""" r ,~ and Approved Continued quar'""~ Management road map equivalent to a Comprehensrve Corrective submission of the CCAP

Comprehensive Corrective Action Plan. Actron Plan l~rovide gu1dance and CCAP officially accepted

Developed a detailed support on executron of the by USDOE on Dec 15. activities report or I CAP I CAP 2011 (Internal Comprehensive Action Plan) 2014-15 submissions and

2014-15 Update CCAP as reconciliation of necessary based upon comments provided by changes to GDOE's US DOE administrative structure and/or due to audit or

I findings

•

Performance

External Aud1t Support

In -K1nd Valuation Processes

CCAP

Support for external facilitating information requests, etc.

Updated Performance Updates and Tracking 2014-2015

Final Evidence of

Documented tracking progress against Plan and rncorporat1on of any required changes based upon new process and/or compliance

and Provide responses to information requests and meetings set with external auditors.

Assist with Internal audit department with identification of nsk areas

Schedule upon Updated Performance

Plan related to the controls

2014-15 to manage the coordination of tracking and preparation of the CCAP for review.

2014-15 A-133 support when scheduled with external auditors by the Deputy Superintendent

Review standard operating procedures (SOPs) and department policies to assist in development of audit plan

Assist with internal audit department with

October 2014


2014-15 the submission of quarterly reports by GDOE.

TPFA provided audit support for all audits performed during our engagement with GDOE. TPFA also responds to follow-up requests re: prior year audit findings as requested.

2014-15 TPFA will continue to provide support for external audit activities.

Maintenance of records sufficient to document the bas1s of 1n kmd valuations

identification of risk areas. +------------· On-going, as needed.

rev1ews.

2

Updated Performance Updates and Trackmg 2014~2015 October 2014

Schedule ~'~~carl upon Performance Final Evidence of Updated Performance Accomplishments To

Area A ,... Plan Date and Planned Transactional Perform inventory Inventory reconciliation Support/Daily management reports 2014-15 TPFA to provide Operatrons updated guidance for

physical inventory of locally purchased assets~

Payroll Clean drawdown request for On-going~ Ongorng pv"V" "U< •v-- of payroll expenses~ drawdown requests~

~ ayauo"~ Daily transactions listing immediately after release Or ,-8 v, '!3~ support each request for a of funds by the US DOE draw of grant funds by the And continuing to monitor Business Office~ for effectiveness~

f'rocurement Monthly summary of Feb 5~ 2011 On~going~

completed purchases and And continuing to monrtor PfOCL actrons. for

Records management EDGAR compliant transaction Dec 29. 2010 On-going. document files.

management Compliant daily bank balance Dec 29. 2010 On-going

Payroll Detailed of Checklist of payroll procedure Jan31. 2011 Updated SOPs "8

systems rnternal control standards and changes to be implemented. And continuing to monitor updated processes and process rmprovement actions for effectiveness" FMIS capabilities by requrred by CCAP GDOE personnel.

2014 SOPs will be to 'with

3

Updated Performance Updates and lrackrng 2014,2(1]5 October 2014

r , Schedule Based upon

Performance Final Evidence of Updated Performance Accomplishments To Area Plan Date and

FMIS Implement compliant payroll Br weekly payroll Dec 15, 2010 Aclovouc~ to improve processes and system setup, reimbursement submrssrons GDOE payroll and

and semi-annual true up Continuing to monitor for personnel processes are adjustments, effectiveness currently underway,

2014-15 Improvements to the general ledger/labor cost analysis and creation of inter-department

'''"~'-Document and marntain Publrcation and external Jan31,2011 A&M uses a three way records appropnately. auditor verification of match to reimburse

compliance with SOPs Continuing to monitor for payroll costs. GOOE rs effectiveness. improving their match

error rate as a result of the error report reconciliations and emphasis on payroll system rmprovements at the school and division levels. Federal Roster and TOR processing is continuing to be the focus on payroll reimbursement

Cash Implement a system of cash IVIVIIliiiY bank Management management that provides for Daily bank balance reports Complete Monitoring is reconciliations are

cash - neutral or limited use of and completion of test draws on-gomg. provided to GDOE. general funds tor federal arriving rn appropriate bank

fJ' vyr "' account

4

Updated Performance Updates and Tracking 2014-2015

....... , ••.............•

ance Perform Are a

ment Procure operatic and sys

ns tems

A

Confirm that reimbursement requests are supported by appropriate documentation and documentation is maintained for an appropnate period of time. Confirm that account VQ'~' "~0 are monitored to prevent the failure to timely obligate and liqurdate funds and prevent the lapsing of funds. Detailed specification of rnternal control standards and process improvement actions requrred by CCAP

Establish contacts and working relationships with prospective vendors that can provide goods and servrces that GDOE needs under the grants. Enter mto contracts with vendors on behalf of GDOE. and. rn dotng so. must comply with the provrsrons for procurement

y~" ul<> Based upon Final Evidence of Updated Performance

Plan rv"m""Y report showing Complete. grant status by organization, school or program.

Grant award status report and Initial -Jan 10. 2011 monthly reporting

Continuing to monrtor for effectiveness

Checklist of procurement Initial- Jan 31. 2011 procedure changes to be implemented. Continuing to monitor for

effectiveness.

2014-15 Work collaboratively wtth GDOE Supply Management to rmprove procurement

Review of an authorized Initial- Nov 15. 2010 vendors list and monthly tracking of procurement Continuing to monitor for actions. effectiveness.

2014-15 Assist GDOE tn

Improving overall supplier management processes

October 2014

.......•.............

Accomplishments To Date and Dr

~ ,v .. '"

On-going.

On-going.

2014-15 Update internal control associated with CCAP and other polictes and procedures

,,. . Have established numerous relationships with technology and other key vendors based upon planned procurements in grants. Participate in vendor management activities as appropriate

2014-15 Identify and document improved

f''' related to

Updated Performance Updates and Trackmg 2014-2015 October 2014

Based upon Performance Final Evidence of Updated Performance Accomplishments To

....• A .. :re=~a·····--············-~·~~~i~~~r:A~t~:·~,~~~~-~··~=~=+f~~~~~~~~C~~om;~l~~~~-~··=· ·=~~~~~~;;~;;:P~Ian~1~··~~ •t·~~~Da~te~-a~n~d~~~~~~=··=·! supplier 11<.

'" procurement Publication and external lnrtial-- Jan 31 2011 Complete

Fixed Assets /Inventory systems

processes and system auditor verification of functions complrance with SOPs.

Detailed specification of mternal control standards ancl process improvement actions requrred by CCAP

Checklist of fixed assets ,Jan 31 2011 procedure changes to be rmplemented.

(Note grven the I ack of power to support computers at the warehouse. receiving will continue with paper copies of receiving information until FMI S automated receivrng is implemented.)

2014-15 Support enhancements in procurement activities through updates to SOPs based upon organizational. systems and potential compliance requirements.

BMI Scanner workshops and training sessions via web-conferencing were conducted by GDOE's Supply Management Administrator. Tyler Technologies, and BMI. Training included all GDOE warehouse and property management personnel with attendance and assistance from A&M.

2014-15 A&M's continued use of scanners in support of inventory and fixed

Continued oversight of ·~u~•w Frxed assets rnventory 2014-15 Work with GnnF ,u ·~-,5 -Provide funded procu and reconrdiation report __ __ jttco> __ <a•.lll_r_ggrnlJF'(JA,_aflfl_f()ac;hr;~ ..... __ .L()rl_g()lnlJ!I mrn_af)rllf)9'".rT1E'_n_t___ j

6



Area A .... C:()!Tl.Pieti<>ll Plan Date and n

inventory. oversee the and ~ integration through the FA module management of all tangible with the FMIS FA module and coordinate with personal property procured GDOE's FMIS and FA under the grants by the GDOE management approach to rn accordance wrth the support transition of data requirements. and technrcal approach.

Transitron to decentralized Continue training and August- Jan 31, 2014 Continue review of warehouse management and operational procedures at receiving operations at receiving school level. Contlnumg to monitor for school level.

effectiveness 2014-15 Continue refining and, training the GDOE on procedures and fixed asset management

,~,

Records Detailed specification of GnecKiist of records 2014-15 Work with uLJUt:: Ul •,;vu ,, population of Management rnternal control standards and management procedure Internal Audit team to TPFA deliverables

process improvement actions changes to be implemented improve internal controls repository. Materials are required by CCAP and identify risk areas. updated as standard

operating procedures. training documents and other materials are

Approprrate records Complrant financral ....

·~ ... 'v' •.•.vu .. or revised . Dec 31. 2010, as inclusron Electronic record storage

management rn compliance transaction files. rn the training materials for will be implemented as with EDGAR requirements and GDOE MUNIS users part of the FMIS system that supporting documentation and continuing to monitor rs maintarned tor an tor effectiveness. approprrate penod of time This rncludes the entry of electronrc copies of all SUI documentation into

7

Updated Performance Updates and Trackmg 2014"2015 October 2014

"""

Schedule "'~~ ,,.. upon Performance Final Evidence of Updated Performance Accomplishments To

Area Plan Date and the integrated software system so that it rs readily available for audit and or inquiry by various parties tncluding GDOE executive and offices

Reporting Conduct reconciliations on a Reconciliatron Reports Complete On-going. and qL ''' basis. Monthly and Qu

Define other custom reports as SnAri:>l reports and analyses. Initial- Sep 15. 2011 ~ "lJ necessary to support operations" Continuing to monitor for

Program management Issue memos or emails: IVUJ"U IIY 2014-15 loonnnue to reportmg - Standard monthly monthly program produce status reports reporting will track status of management reports. and review with Federal performance results as well as Programs and operating rnformalion on draw management downs. procurement status and other pre-defined status mdicators" Reporting will also rdentify any performance rrsks and Issues" Informal. timely 1nformat1on exchange will also occur to share information. resolve issues and address

concerns" Pefiormance Identified opportunities to Prov1de reaueeshi_P and Sept2013-January 2014 2014-15 "" "eJ: Improvements streamline processes and guidanceto the GDOE as it fiscal controls and provide

1ncrease operational efficiency relates to updatingSOPsupon Continuing to monitor for guidance updating SOPs and 1m prove internal controls. process changes as part of effectiveness to reflect changes

the FMIS implementation associated with FMIS effort implementation and

identify opportunities to and

8

Performance

Support as an added functron

Local I mplementatio n Support

Indirect Cost Analysrs

Updated Performance Updates and Tracking 2014"2015

Draft procurement document templates that comply with ARRA and other federal requirements.

Augment supply management staff as needed to ensure oblrgatron of exprring grants funds"

and provide project management and technical support to address operational rrsk areas rn support of transrtronrng off high risk status with the U S Dept of Educatron. (see consulting)

Support development of the rndrrect cost package for submissron to U S Dept of Education and lnterror.

Final Evidence of

Accepted by Supply Management

Provide additional for Summer 2015 Provide surge support for end of year increased staffing as processing needed to support

increased procurement activities.

tracking (activities reports) leadership to support goal and support for managing setting" tracking. and development of a busrness project management case

Actrvrtres report to rnclude recommendations of best practices on organizational structure. financial operations and staff development

Package for submission and August 2014 Finalize analytical cost model as well restricted and unrestricted as trainrng for GDOE for FY13-14. personnel on how to apply September 2014 Submit

FY13 and FY14 DC

October 2014


Complete additional procurement support and template" updating as necessary

2014-15 Review required updates and set forth an appropriate schedule for

2014-15 Review opportunities to improve small procurement and servrces contracts to increase efficiency of

report (I CAP) in January of 2014.

2014-2015 Continue to provide guidance on prioritizing tasks in the activities reports and perform tracking based upon GDOE performance against targeted

Train GDOE staff on submission and analytical cost model.

9

Updated Performance Updates and Trackmg 2014-2015 October 2014

ii

application March 2015 Submit FY15 IDC

Performance Section B: • TPFA not engaged to perform services as of 10/22/14

0 ~"V' '""""" Final Evidence of "''"

ulo upon ,..,..~;:;;;"'"'""""n"' To Area Activities Completion Updated Performance Date and Planned

Plan Human Review of the GDOE • Report that lllv'lide~ an , , ""' "' 1aP; review of Not Started. Capital organizational structure assessment of current organization structure was Assessment resources along with completed in January of

Human caprtal review and corresponding restructunng 2014 assessment of the following suggestions and turnaround departments Budget: Federal plan Formal review to initiate in Programs Financial Affarrs: October of 2014 FMIS FSAIS: Internal Audit, Revised set of organizations Legal: Payroll: Personnel: and charts that rnrrror and include Supply Management re-alignment of

recommendations

n•m•v•al & Budget Conduct a Budget presentation. budget To initiate rn 2014-2015. Not Star,,u. Administrative department wrde budget financial model and training of Services analysis to determine budget staff.

opportunities for cost control. Implement budget policies and practices to support sustained

: ~·u• •ul;l~ '""·' and control. 1

Trarning of accounting staff .... 1

To initiate in 2014-2015. i ...

Financial Affairs - Conduct a Not Started department wide analysis to that ensures financial closes determine opportunities for are done properly and timely. Improvement and efficiencies Provrde human capital review utilizing the MUNIS system and participate in the tming of

additional staff to better !

•···········•· support the rlon .. h, of"·

10

Administrative Services (cont.)

Administrative Services (con!)

Interim Support

Updated Performance Updates and Tracking 2014··2015

-Assist in the building of a formal treasury department to better understand the districts liqurdity needs. Implement cash management policies and practices to improve

districts reporting requirements (both internally and externally) and utilize the MUNIS system to build custom reports that can be used by management

Management ~ Conduct a department wide review and implement policies and practices to support and train staff.

development application of the Management Internal Control (MIG) Pian and identification. evaluation and implementation of appropriate internal controls in SOPs. Assist in the hiring and build~out of the Internal Audit

term cash management forecasting and reporting schedules. Train employees on internal controls and implement and utilize the treasury module within

using MUNIS that will guide management and the board of education when making business decisions.

Train employees on overall To initiate in 201 procurement procedures (federal and local) and implement bid and contract modules within MUNIS. Provide basic excel training to employees in procurement. warehouse and property

and ongoing support. SOP review and development support. and involvement in other internal audit responsibilities as agreed

October 2014

requested weekly rAr•mtinn be diSCOntinued

started.

Not

started.

ll

Updated Performance Updates and Tracking 2014 2015 October 2014

12


Cost Proposal

···1 Annual Cost A-nnual-Cost .. r··Annuaicost·r···· ProF!cted-rExpectedAnriual~l i Year 1. Year 2 I Year 3, I Annual Cost. I Cost, Year 5 I

9115110~ 9115111 ·1

: 1111112~ 1 Year4 1111114-10/311151 ! Category

I 9114111 10131112 I 10131113 I 1111113- I I L--~-·---··-·--·······-··-· ·-----+-------~--··- ··' ··-~·-----J-.. __ \ __ 1oi3111.1_J .. J !Fees- Section A 1 $3486.326 $3,697946 , $2 347 180 j $2J19QOO 1 $2 685000 I

L Fees- Section 6 ! ···· $52~674 ·······~· $526.880·l-$36T:280* ···f $:27~250-f-- $34~,65if I

t~~: .. ·~·······.·~.·· .. •.•.:.•.•.s.s············~.J.o.'.·.e .. t~~ .. o ... r.-.n .... n ......•.. e.-.··.···1··· i ············--- ----------~~-·-·- ··-- ···+· ··-···-·-~- -~-!---·-··-·-· ---·--·--·~ . = ··- f $235,000 • l2~§c.l7_7 __ j_ $364 700** ····f _19._ ____ .)__ _$_1]_1250_ _j ! Total , $4,250,000 1 $4,451,003 j E.079,160 1 $2,9921150 .. L.. $3,200,000 .. j

*Payment oltJ~,,'l5U of 2014 personnel expenses were included in 2013 contract year to reduce 2014 expected cost.

**Payment to support Tyler Technology ASP services of

expected cost

ccmtract performance year 2014 were included in 2013 contract year to reduce 2014

As w1th the ong1nal proposal. A&M assumes dedicated space within GDOE's central office facility and access to conference room space to avo1d costs associated with a separate office setup Additionally. dedicated staff support from GDOE personnel is anticipated to continue to address cost control. but most Importantly to foster rnteractivity and trarnrng. GDOE dedicated support required includes two buyers and an accounts payables administrator

13

• I

to sufficient to execute the mlSSI<Dn. rJ,,nartrnP•~r for Fiscal Year 5. further eP·rfil,,

Board of

F\ppropnatmns

Total Revenues

Wa9es Matenats

Professional Deve!opment/'1' rave! Utl!llres lcn1pi•OY<1B BenHfits Workrnan's CompensatiOn

Cttarge5> Contractual ServK;e MJSceHaneous Lx!er,do~l LearnJng

Schedule C

Robotics trnmmg & other

est $7,00()/monfhfy utilitws

fnsurance .. Med{(:£1!/0entaf

SchiJdule B

Schedule

Extended L.eammg $200/day

! Pertormance Manaqement Contract """afterhoors rental

358 students i@$5,500)

I~N2015I

1.969,000 450 students

------- (@$5,500)

1,969,000

599,041 30,430 35,000 84,000 134,344 5,000 5,000

244,580 141.480 36,000 $300/dav

654,125

liLEAAN 20161

2,475,000 900 students 4,950,000

---"""~ .... ·-~ .. ~.~ (@$5,500) ~-~----·---·

2.475,000 4,950,000

752,995 1,505,989 38,251 76,501 43,995 87,990 105,588 211.176 168,870 337,740 6,285 12.570 6,285 12,570

307,437 614,874 1T7,840 355,681 54,000 108,000 855,8!5 1,669,269

!A !&)

IN' ::::

GUYel'l!lmt.nt of Glll1UI Fis<.':al Yenr 2Dl5

A g{lllcy Staffing Patt~rn (PROPOSED)

[BBMR S:f>- tJ

··· I ' .,.,., "' " --· " ' "·'"' """' """ "'' " "" ""'' I ' "·"' vo.; I 1 n,.,,. o o o $ "·'"' "'"" """ ><" o "" . o 17,1% Is ~-"' FDA "·"' ' ' " I ' "·'" "·"' "·"" 5>150 ' "" ' ''"" I' ' "'"

' ''' '''" ' ' '' ' I I 21>34 "·'" """ "" " '"' ' !$,, I' 28,l3J

· "·'" , " , I, ,,,34 <~.m "·"' "" , "" , "·"' I , -~" l(S ""''"' '"·-' '""' ' " ' ' r. "'" "·"'' $1,71, '"' ' "" ' '~"" II' '''" '' '"'•" E!H "•'"' " " ' I $ "'"" '"'" "·'" '"' ' I"' ' "'"' I $ "·""'

'' >M'"" rrn • .J """" o o o I ' '"'" """ "·'" MIS o "" o sM" I ' "·'"' ,, IMC$5 EI}.J "·*"' ' ' "' ' ! ' "·"'' '"'" "·"' "" " lm ' "'" I ' 35,11Nl

'"" '"'""' '"·' "'"' ' ' ' I 1 '"''' "·'" "·'" "" u "" ' "·""' I ' "·"' '"" "' 600 ""'' " ' " i ' "·"" """ "·"' "" ' "" ' lfi,%4 I' 35,,W6

1--·-""'"'··--iF~~ '""'"''":-"'~+-•'·:!0"'"'+· ... --' ,,,,.,,,.,,,-f-···'''--·····--+·~ '---+ ·-· , I • '"'" """ "·'" "'" , •m , "'·"' ! , k4 ''"- ED,J '~""' " " "' I ' ,_ '"" "·"' '"' "' "" " "'·""' I' """' ''"' "·"''"' ••· "*" $4 "' " I ' ,,., "·'" "·'" '"' "' "" " "·"" ! ' "·"' .,, "'""'" V.JJ-J "'"" "' " --· "' I ' '''"' """' $>,7811 '"' " "" $>) "·"' I ' "~" ''" ""*" '"'" "·"'' " . " " I • "·"' """ "·'" '"' "' '"' " "·""' I ' ,,,, '>h WAOO$ 6D·.J 846 FU $# I l8,> 1,462 $1,7,. $418 ;792 ;Q I 3!

i ,., ~ '" " .•• ,. "·' "'" " '"' "' "" 20,8

~,":~: !:~~ Funtlffi in Vi 2ill4?

item Q.anllty Yes No

$

1 $

Tnoi $

,:~;: :,~=~ , n 21H4'

ikm 'Jcon!i?y ow; Yo

~ ' ,s

' ' s

Y cui Cnpitsi Ou!i" '

"t.U'II;~(Ofj l:)f~~ncy

1'10!1"'>11

A$$00 ! '-"'i A,pptQON.UQf: Cb:uiUcallol'l

"""' ---

-"' ~~~i

' '·~ n;

"

HO "" -"·

"' i>OO --r --

"""" " ---Yft_l)n~~---- ·-

f-"""· L .....

I -~-----~ >OTALAP~tATi6h'~ '-- ------ ----- --~----~ --IISI*!ffy;:"vi'J(I~

---

" .. " ""

--

• " c GENERA!. FUitO

I'Y "" i FY~1~ "''"" fJ:~4, ,,........., -· ''"""""''""" , .... -· -~-

...... Q " ., .. ..,. ' 0 .~.

-'-

" ' r-Q 0

" ~~(~

,--·-

~

_soL

·_····-· "[[.: - ---~~ "

" Q• :-4r--~ - a"ooj_ - '"!

!~rn A~y CUrter smoot Fiscal Yl:lilr 2(}}5

Budgot Dlf..t

0 I ' .,., .... """' """"' "'2010 'FCV 2017 --· ............ -· - ...... ._,

_,

0 ·- --" so

"

-" ,--

"liT

-,T .

. •1 _ o_ooj -"?£L -·~

IIJBMR BlMf

;:, " ' ' 'I"J!!fiA< MATCI GFW <>TOTAl. IAI.I 'UNDO!

FV 2010 FY20T4 FV o>J? I"Y Z0111 "',.,. -· ............ __.. --· - -- ""'' -· - ,_.

·--C- --

• - ~

jiJI

-"

I" -., ..

-~ ·-· -, t-

1''' . .

oi Oc .=-::oj, ' <>"' -~· -"''] UOJ

Fund

Orvis ion

Resources Fund

· Interscholastic Fund~

- Health & Education

Notes

'Heatttty t:uturn Funds. of $61 ?:Jl<i\1 1s corn!Jim.id total of lnterschOiasuc sp(lt1S and tusm.g

'"Supplemental fundmg ol S ·1 m!lhon was pnwtdad hy DOA !or Compe\Jtlve Wage Act

GUAM DEPARTMENT OF EDUCATION Revenues, Expenditures, and Encumbrances


... Payments made on IJ«hall of GOO£ by 1 CFF .JFK. Main & Cap $1.568,000 rmct GDOE CAPFA 2010A JFK Interest SS 6'\ 7,9£1

USDOE AccourHS ReceNatlle tS $4J5 million (Payroll FY12 !$ $t !3,096. f'Y13 rs $392,688 FYt 4 !S $1 i mldion_ FV15ls $2.5 mclion. Travel F'Y15 is $3C.L222)

Wolk1ng w1tl': to l'elease addrt1onat ))(Jfld and GDOE eqwpment tundmg o1 $1 2 mi1han

• Guam Department of Education

Direct Deposit Report as of PPE 11/15/14

PPE PPE PPE Employee

Percent at Work Location

10/18/14 11/01/14 11/15/15 Count

11/19/14 11/19/14

AGANA HEIGHTS ElEMENTARY 40

MA SABLAN ELEMENTARY so 56 56 54 103.70%

EtP. CARBULUDO E.LEMENTARY 57 56 58 ·. 58 96.55%

C.L TAITANO ELEMENTARY 59 59 62 72 81.94%

FINEGAYAN ELEMENTARY 85 88 90 94 '93.62%

H.S. TRUMAN ELEMENTARY so 52 53 57 91.23%

J.M. GUERRERO ElEMENTARY 69 69 10 75 9:Ul0%

INARNAN ELEMENTARY 35 36 36 38 94.74%

J.Q. SAN MIGUEl ELEMENTARY 56 60 62 70. 85.71% LB. JOHNSON ELEMENTARY 43 45 47 44 102.27%

M.A. ULLOA ELEMENTARY 69 70 68 11 9Ct91% M.U. LUJAN ELEMENTARY 59 60 60 71 84.51%

MERIZOMARTYRS ELEMENTARY . 31 32 32 36 .. 88.89"Ai

ORDOT/CHALAN PAGO ELEMENTARY 63 62 64 73 84.93%

I'X. LUJAN ELEMENTARY 43 45 46 60 75.00%

H.B. PRICE ELEMENTARY 69 72 73 81 88.89%

TAlOFOI'O ElEMENTARY 36 37 37 41 . 90.24%

TAMUNING ELEMENTARY 58 58 59 67 86.57%

UPI ELEMENTARY 61 63 62 8~ 15.90% WETTENGEL ELEMENTARY 63 65 64 76 85.53%

O.L PEREZ ELEMENTARY 75 75 77 84 89.29%

CHIEF BRODIE ELEMENTARY 41 41 42 43 95.35%

ASTUMBO ELEMENTARY 60 60 60 6& 90.91% MACHANANAO ELEMENTARY 44 51 51 53 96.23%

UGUMI ELEMENTARY 60 60 60 66 90.91%

ADACAO ELEMENTARY 48 48 47 51 94.12%

AJ. JOHNSTON MJDOtE 58 60 60 S7. 68.97% V.SA BENAVENTE MIDDLE 73 74 73 121 61.16%

f ;B. lEON GUERRERO MlootE 85 85 85 106 80.19%

INARAJAN MIDDLE 59 60 61 67 89.55%

JOSE LG. RIOS MIDDLE 81 81 83 92 88.04% LP. UNTALAN MIDDLE 74 80 82 120 66.67%

OCEANVIEW MIDDLE 43 43 43 64 67.19%

ASTUMBO MIDDLE 58 58 61 70 82.86%

J.P. TORRES ALTERNATIVE 33 34 35 40 .$5.00% GEORGE WASHINGTON HIGH 94 98 99 150 65.33%

J01i.N F. KENNEDY fiiGH 1~ 140 146 165 . 84.8S%

SIMON A. SANCHEZ HIGH 121 121 121 154 78.57%

SOUTHERN HIGH 106 110 117 134 82.09%

OKKODO HIGH 110 112 111 128 87.50%

TlVANHIGH 67 68 Of 104 65.38%

BOARD OF EDUCATION 4 5 6 8 62.50%

SUPERINTENDENT OF EDUCATION 20 20 20 21 95.24%

FEDERAL PROGRAMS 15 15 15 14 107.14%

Page 1 of 2

• • Guam Department of Education Direct Deposit Report as of PPE 11/15/14

PPE PPE PPE Employee

Percent at Work Location

10/18/14 11/01/14 11/15/15 Count

11/19/14 11/19/14

RESEARCH PlANNING & EVAL ' 1 1 1 10000% FIN, STUDENT & ADM INFO SYS 11 11 11 11 100.00%

lEARNING RESOURCE CENTER 1 1 .1 ..

2 5(}.00%

CURRICULUM & INSTRUCTION 26 27 28 39 69.23%

CHAMORRO STUDI.ES · · 6 6 6 5 120.00% FINANCIAL AFFAIRS 23 23 23 27 85.19%

HUMAN RESOURCES 19 19 19 21 90.48% FACILITIES & MAINTENANCE 25 25 25 64 39.06%

STUDENT SUPPORT SERVICES 3$ 36 36 ~5 102:.86% FOOD NUTRITION SERVICE 12 12 13 12 100.00%

StJI>PlY MANAGEMENt 13 14 u.· 14 100.00% HEADSTART 42 43 44 73 58.90%

EDUCATION SUPP & COMM lEARN 3 3 3 6 50.00% SPECIAL EDUCATION 156 155 154 274 56.57%

MIUTARV LEAVE()!' ABSENCE 0 0 0 11 1),00%

LONG TERM DISABILITY ' - - 19 0.00%

TOTALS 3,037 3,100 3,137 3,89.9 79.51% EMPLOYEES PAID 3,725 3,779 3,789

PERCENT OJREcr DEPOSIT 81.53% 82.03% 82.79%

Page 2 of 2


Fiscal Year 2016 Budget

School/Division:----------

Stakeholder Survey

Please provide the top 3 items in each of the following categories that our school should

prioritize in our annual budget request for Fiscal Year 2016.

Capital Improvement (Facilities Improvements & Repairs)

1.

2.

3

Equipment (Desks, Chairs, Computers etc.)

1.

2.

3.

Supplies/Materials

1.

2.

3.

Personnel

1.

2.

3.

Please identify your one top priority of the above listed items.

Additional Comments:

Submitted By: Date:---------

_Parent _Teacher Student Admin _Other

Guam Department of Education Speak Up Participation As of November 14, 2014

Adacao Elementary Schoof: 0 students, 1 teachers, 0 parents, 0 administrators

AGANA HEIGHTS ELEMENTARY SCHOOL: 0 students, 6 teachers, 0 parents, 2 administrators

AGUEDA JOHNSTON MIDDLE SCHOOL: 0 students, 14 teachers, 1 parents, 2 administrators

ASTUMBO ELEMENTARY SCHOOL: 0 students, 2 teachers, 0 parents, 0 administrators

Astumbo Middle Schoo!: 0 students, 8 teachers, 0 parents, 0 administrators

CARBULLIDO ELEMENTARY SCHOOL: 0 students, 4 teachers, 0 parents, 0 administrators

CHIEF BRODIE MEMORIAL SCHOOL: 0 students, 1 teachers, 0 parents, 0 administrators

CL TAITANO ELEMENTARY SCHOOL: 0 students, 1 teachers, 1 parents, 0 administrators

D.L PEREZ ELEMENTARY SCHOOL (Daniel Perez, DanielL Perez, dlpes): 0 students, 1 teachers, 0 parents, 1 admmistrators

District Office: GUAM DEPT OF EDUCATION: 0 students, 1 teachers, 0 parents, 1 administrators

FB LEON GUERRERO MIDDLE SCHOOL: 3 students, 7 teachers, 1 parents, 1 administrators

FINEGAYAN ELEMENTARY SCHOOL: 1 students, 5 teachers, 0 parents, 0 administrators

George Washington High School: 0 students, 5 teachers, 1 parents, 2 administrators

INARAJAN ELEMENTARY SCHOOL: 0 students, 1 teachers, 0 parents, 0 administrators

INARAJAN MIDDLE SCHOOL: 0 students, 4 teachers, 1 parents, 0 administrators

JOHN F KENNEDY HIGH SCHOOL: 412 students, 24 teachers, 3 parents, 2 administrators

JOSE LG. RIOS MIDDLE SCHOOL: 65 students, 2 teachers, 1 parents, 0 administrators

JP TORRES ALTERNATIVE SCHOOL: 0 students, 0 teachers, 0 parents, 0 administrators

JQ SAN MIGUEL ELEMENTARY SCHOOL: 0 students, 7 teachers, 0 parents, 1 administrators

JUAN ~JL GUERRERO ELEMENTARY SCHOOL: 0 students, 4 teachers, 1 parents, 0 administrators

LBJ ELEMENTARY SCHOOL: 0 students, 5 teachers, 1 parents, 1 administrators

Uguan Elementary School: 20 students, 6 teachers, 3 parents, 2 administrators

LP U~JTALAN MIDDLE SCHOOL: 179 students, 30 teachers, 4 parents, 1 admrnistrators

Page 1 of 2

Guam Department of Education Speak Up Participation As of November 14, 2014

M U LUJAN ELEMENTARY SCHOOL: 0 students, 2 teachers, 1 parents, 0 administrators

MACHANANAO ELEMENTARY SCHOOL: 0 students, 1 teachers, 0 parents, 0 administrators

MARCIAL SABLAN ELEMENTARY SCHOOL: 0 students, 6 teachers, 0 parents, 1 administrators

MARIA A ULLOA ELEMENTARY SCHOOL: 0 students, 8 teachers, 1 parents, 2 administrators

MERIZO ELEMENTARY SCHOOL: 0 students, 1 teachers, 0 parents, 0 administrators

OCEANVIEW MIDDLE SCHOOL: 0 students, 2 teachers, 0 parents, 0 administrators

OKKODO HIGH SCHOOL: 12 students, 7 teachers, 0 parents, 1 administrators

ORDOT-CHALAN PAGO ELEMENTARY: 0 students, 4 teachers, 1 parents, 0 administrators

PC LUJAN ELEMENTARY SCHOOL: 0 students, 2 teachers, 0 parents, 0 administrators

PRICE ELEMENTARY SCHOOL: 0 students, 4 teachers, 0 parents, 1 administrators

SIMON SANCHEZ HIGH SCHOOL: 248 students, 12 teachers, 40 parents, 3 administrators

SOUTHERN HIGH SCHOOL: 2 students, 17 teachers, 6 parents, 1 administrators

TALOFOFO ELEMENTARY SCHOOL: 0 students, 6 teachers, 0 parents, 0 administrators

TAMUNING ELEMENTARY SCHOOL: 1 students, 13 teachers, 2 parents, 1 administrators

Tiyan High Schoo!: 0 students, 5 teachers, 0 parents, 1 administrators

TRUMAN ELEMENTARY SCHOOL: 0 students, 1 teachers, 0 parents, 0 administrators

UP! ELEMENTARY SCHOOL: 0 students, 1 teachers, 1 parents, 0 administrators

VICENTE BENAVENTE MIDDLE SCHOOL: 0 students, 4 teachers, 1 parents, 0 administrators

WETTENGEL ELEMENTARY SCHOOL: 0 students, 4 teachers, 0 parents, 1 administrators

Page 2 of 2

t , • • Guam Department of Education

Pacific Data Systems Tickets (Work Requests) for Phone and Internet


Total# of Open Tickets

Total# of Closed Tikets

Total

Totals By School

h Agana Heig ts E ernentary

Agueda Johnston Middle

Astumbo Middle

Chief Brodie Elementary

lnarajan Elementary

JFK High

Jose Rios Middle

LBJ Elementary

M Sablan Elementary

Okkodo High

Ordot Elementary

Price Elementary

Sanchez High

Tamuning Elementary

Tiyan High

Untalan Middle

Upi Elementary

VA Benavente Middle

Total

1

23 24

Open

1

1

Closed Total

1 1 1 1

1 1

1 1

2 2 3 3 1 1

1 1

1 1

1 1

2 2

1 1

1 2 1 1

1 1

2 2 1 1

1 1

23 24

Page 1 of 2

• • Guam Department of Education

Pacific Data Systems Tickets (Work Requests) for Phone and Internet


Total# of Internet Tickets 13

Total# of Phone Tickets 4

Total# of Internet & Phone Tickets 7

Total 24

Totals By School Internet Phone Internet &

Phone

Ag H htEI ana elg · s ementary 1 Agueda Johnston Middle 1

Astumbo Middle 1

Chief Brodie Elementary 1

lnarajan Elementary 1 1 JFK High 1 2

Jose Rios Middle 1

LBJ Elementary 1

M Sablan Elementary 1

Okkodo High 1

Ordot Elementary 2 Price Elementary 1

Sanchez High 1 1

Tamuning Elementary 1

Tiyan High 1

Untalan Middle 1 1

Upi Elementary 1

VA Benavente Middle 1

Total 13 4 7

Total

1 1

1

1

2 3

1

1

1

1

2

1

2

1

1

2

1

1

24

Page 2 of 2

Jon J P Fernandez Superintendent of Education

• Gl!AM HEAD START PROGRAM

DEPARTMENT OF EDUCATION 500 Mariner Avenue E2

Barrigada, Guam 96913- 1608 Tel: (671) 475-0484/5 Fax: (671)477-1535

\V\\ w. gdoe. net/headstart

Guam Head Start Program Program Director's Report

November 2014

•

Catherine M Schroeder Program Director, Head Start

Hi:cAD ~TAR1_ 5:::1 YEARS r OPPORTUNITY

In accordance with Section 642 (d)(2) of the Head Start School Readiness Act of 2007 (P.L. 110-134), the DOE Guam Head Start Program is required to report specific information to the Guam Education Board and the Guam Head Start Policy Council on a monthly basis.

I. Financial Statements : (Attaclunent A )

The business office submitted the final SF425 report to the Regional Office for last year's grant. This report shows the grantee drawdowns for payment, expenditures, matching funds, and administrative costs. We received a notice of delinquency from the Otlice of Head Start on November 14. The accountant assigned to the program apparently checked the box stating it was the annual report not the final report. This has been corrected. It was emailed and posted with a return receipt request.

Grant year 2014 -· 2015: As of October 31, 2014 the program has spent and encumbered 29% of grant funding.

II. Enrollment Report to the Office of Head Start: (Attachment 8)

As of October 31, the program was under enrolled by I child. The Talofofo center's waitlist had been exhausted. The program was able to fill the vacancy on November 12. This center currently has a waitlist of I.

The average daily attendance was 83.02% for the month of October. This was an improvement from 77.05% for the month of September

The program currently has 44 (8.2%) children enrolled who have a disability. This is a gain of 2 children since last month's report.

III. Meal Report (Attachment C)

1

IV. Program Information

Program Design and Management

Grant Conditions Status:

Health and Safety Screener. The program submitted the Certificate of Completion on November 13. (2 days before the due date). The program is cun-ently working on addressing the areas of concern as per the board's request. The supplies that are needed to complete the tasks have been ordered.

Audit webinar: Review of this webinar by the GEB members, Superintendent and Program Director must be completed by December 31. The Board Secretary has a copy of the text version for those who do not have access to a computer. The webinar is 3 hours long, and can be vievved in pieces. There are 3 presenters, each speaking about one hour.

Program Staffing: The program interviewed and recommended the hiring of the final Head Start Aide. As of November 13, the Personnel Office received the paperwork for the selected employee. The program is awaiting her clearances.

Annual SelrAssessment: The program conducts an annual Self~ Assessment during November and December each year. We are piloting an new f(mnat focusing on the grant goals and program mrtlatrves To date, staff members have provided their input and perspective. Our community partners will participate during the Health Services Advisory Committee meeting on December 2. 'I'he Guam Education Board and grantee Divisions are invited to join the Policy Council on December 4 at 10 am at the Tiyan ot1ice. 'J'he prognun invites input and suggestions on what we are doing well, what needs to improve, and suggested improvement strategies for members who may not be able to attend either of the two dates: December 2

4.

Education and Early Childhood Development

Teaching Strategies GOLD is the program's online assessment tool for the Creative Curriculum. The initial assessments are listed below. This information is used to individualize goals for each child and guide the teachers in planning strategies in the classroom.

2

StafT new to Head Start is currently working towards their inter-rater reliability of observations and determination of the level of achievement for the child. Staff not yet inter-rater reliable are working closely with their teacher to input documentation for children. Data is being used to plan lessons so children can continue steady progress in meeting School readiness goals and objectives.

The CLASS (CLassroom Assessment Scoring System) observation help teachers and staff get ready to focus on et1ective interactions. CLASS observations will be completed and recorded into Child Plus by the end ofNovember.

Health Services

Student Nurses.· The program is currently working with our 3'·d Nursing StLident. Our families enjoy and benefit from the one on one care and assistance with the health challenges the children lace.

·rhe Health Services and Family partnerships manager have begun working with teachers on behavior interventions based on their training on the pyramid model from the Center f(Jr Social Emotional Foundations in Early Learning. Several Head Start Staff have attended this training over the years and the Guam Early Learning Council has endorsed this program. It blends well with the DOE Positive Behavior Interventions and Supports program.

Family/Community Partnerships

l'or"'"'t 7/"tlining: To date, eleven parent trainings have been held at Head Start Centers and 85 parents participated, Training included EFNEP (Expanded Food & Nutrition Education Program) and What to do when your child gets sick. Beginning November 21 the program launched the Positive Parenting component of the Pyramid Modellbr challenging behaviors fi·om the Center for Sociat and Emotional Foundations lbr Early Learning.

The Policy Council approved amendments to their constitution and bylaws at their meeting on November 19, 2014. The amendments inc!Llded adding a Sargent of Arms, and details of approving and dispersing Parent Activity Funds. The program committee reviewed and recommended piloting changes to the bussing pick up procedures and they recommended Parent Volunteer Drug Testing will be I 00% paid by the program as long as there is money allocated to parent volunteer drug testing. The program has allocated $840 which translates to 22 volunteers. The program currently has 14 parent volunteers.

V. Communication from the Office of Head Start: (Attachment D)

The program received a Notice of Delinquency fh)l]Jlhe Ofiice of head Start. This situation has been resolved as discussed under financial information.

An Information Memorandum was issued by the Of1ice ofl1ead Start: ACF-HS-IM-14-06 Helping C'hildren and Families Experiencing Domestic/Intimate Partner Violence. This memorandum provides the program with updated inf(Jrmation about the ef1ects of family violence on young children, and provides in!(Jrmation on how early childhood education programs can help.

VI. Program Announcements: November/December (Members of the GEB and DOE Management Team are invited to attend all Head Start activities.

The Program Director will be on annual leave off island from December 6 -- 31. The program will have email and phone communications throughout this time. Cam1en Quenga bas been recommended as acting.

Parent trainings are scheduled for December 5 and 19. The topic is Positive Solutions for families which will j()Cus on behavior.

November 19: Policy Council Meeting November 28. Make up day for typhoon Vongfong December: The program will be working with the community and the grantee to assist with

our annual self~assessment process. December 2: Health Services Advisory Committee meeting December 4: At 10 am Policy Council members will pm1icipate the self~assessment process

at the Head Stm1 Office: December 12: Professional Development for Head Start Staff December !7: Policy Council Meeting. Venue TBA December 31: Deadline for the Governing Body members to complete the Audit Webinar.

VII. Requested Actions:

I would like to remind the members and the superintendent that December 31 is the deadline to meet the grant condition to view the Audit Webinar.

Members of the GEB and J)()!~ management is invited and encouraged to participate in the program's annual self-assessment at the Head Start OtTice.

Respectfully Submitted on November 21, 2014

Curriculum aocl Instruction Improvement

of Education

4

Sum of OR!GINAL Sum of REVISED Sum ofMTD Surn of Sum of AVAlLABLE %

Row Labels APPROP BUDGET Surn of YTO EX PEt' EXPENDED ENCUMBRANCES BUDGET %Used Available

14 32010 0111 SALARIES 1.441,090.00 1,441,090.00 467,656.87 113,47L36 973,433,13 32% 68%

0114 PARTTiME 247,696.00 247,696.00 47,924.22 20,875.74 199,77L78 19% 81%

0121 BENEEITS 698,329.00 698,329,00 199,606.49 51,924.86 498,72251 29'% 71%

0220 TRAVEL 7,950.00 7,950,00 32648 7,62352 4% 96%

0230 CONTRACTUAL 75,614.00 75,614.00 9,289.90 77550 9,846.10 56,478.00 25% 75%

0240 SUPPLiES 53,175,00 53,175.00 1,687.59 316.75 4,062.62 47,424.79 11% 89%

0250 EQUIPMENT 0% 0% 0290 MISCELLAOUS 400.00 400.00 40000 0% 100%

0450 CAPITAL 0% 0% 0710

32010Total 2,524,254.00 2,524,254.00 726,491.55 187,364.21 13,908,72 1,783,853,73

32030

0220 TRAVEL 20,000.00 45,000.00 45,000.00 0% 100%

0230 CONTRACTUAl 24,894.00 24,894.00 8,670.00 10.00 2,345.00 13,879.00 44% 56%

0240 SUPPliES 1,100.00 1,100.00 1,100.00 0% 100%

0710

32030Total 45,994.00 70,994.00 8,670.00 10.00 2,345.00 59,979,00

14 Total 2,570,248.00 2,595,248.00 735,161.55 187,374.21 16,253.72 1,843,832.73

r!lo9CH9160- Guam Department of Education

ENROLLMENT REPORT

534

Jlpf!rated.this= n.n.c-'n .. t.h ..••• !. =~~-?ffD~~fc,lijfj ::~·-=~·.A .1 . .1. vC.I.<is::rs?lilons in it7~t; .ijf'}cJ'i£;~·.; ;:i ·" '•d . .L ·········~Y;e~=s Yes

in Class: 532 Vacancies within 30 days: 1 Vacancies over 30 days: Talofofo Classroom -1

11/14/2014

4:41 PM Guam Head Start Program

2301 -Average Daily Attendance Program Tenn. HS Program Year 49, Enrollment Status: Enrolled. T ennfWait, Completed Attendance Date 10/112014- 10/31/2014, Codes counting towards

present status: N -Not Scheduled, P -Present, T- Tardy

Guam Head Start Program

Page 1 of 3

em schroeder

Excused Unexcused Best Interest Not Operating Ftlflded Enrollment Actual Enrollment 2

Adacao Elementary School

Adacao

Site Total

Astumbo Elementary School

Astumbo

Site Total

C.L.Taltano Elementary School

C.L.Taitano I

C.LTaitano II

Site Total

CarbuUido Elementary School

Carbullido I (AM)

CarbuHido II (PM)

Site Total

Chief Brodie Elementary School

Chief Brodie I

Chief Brodie II

Site Total

D.L.Perez Elementary School

D.LPerez I

D.L.Perez II

Finegayan Elementary

Finegayan

Site Total

Site Total

Present

336

336

350

350

346

315 661

329

342

671

325 279

604

340

321 661

340

340

AbSent

7

7

17 17

3

23 26

22 6

28

40

63

103

0

7

7

1

1

Absence

55 55

26

26

32 19

51

46

48

94

27

49

76

59 28

87

52

52

Absence

2

2

0

0

18

15

33

0

0

1

38

39

5

5

Oay

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Sclieduled

0

0

0

0

0

0

0

0

0

0

0

0 0

0

2

2

0

0

No Class

0

0

0

0

0

0

0

0

0

0

0

0 0

0

0

0

0

0

\[)A It"'. :r.!1 Li2'.•lfflll> I; ti•~ .,,jf;; CJ! :oi,itu:,t•~ ~_eel,-.: '• J ~~ '~·UiiJ' do' -'<r,-•_><fjl '~rj!;,; C.<'i_q_. ·-' -,~>eil :jJ,"d:~li t-1 !h:' '-'V' .-jlj[J'j [_\'1h t.-:r lil-.11 ::,leiS'•!'"""

Days

20 20.00 (avg)

20 20.00 (avg)

20 20

20.00 (avg)

20 20

20.00 (avg)

20 20

20.00 (avg)

20 20

20.00 (avg)

20 20.00 (avg)

ADA 1

16.80

16.80

17.50

17.50

17.30

15.75 33.05

16.45

17.10

33.55

16.25

13.95

30.20

17.00

1615

33.15

17.00

17.00

Count I% AHimdanc~

20

20

20 20

20 20

40

20

20 .w

20

20

.w

20

20

.w

20

20

84.00o/o

34.00%

87.50%

87.50%

86.50%

78]5\lfo

82.63%

82.25%

85.50%

83.88%

81.25°/o

89.75%

75.50"/o

85.00%

80.75%

82.88%

85.00"k

85.00%

Count I% AHendance'

20.00 20.00

19.65

19.65

19.95

18.60

38.55

19.85

19.85

39.70

19.60

19.60

39.20

20.00 19.80

39.80

19.90

19.90

84.00% 84.00%

89.06",(,

89.06%

86.72%

84.68%

85.73%

82.87%

86.15%

84.51%

82.91%

71.17%

n.04°J.

85.00%

81.57%

83.29%

85.43'%

85.43%

T:)\2i -'IDh ;:, 1->!-'JI -~-~l!~:li~:-: ,-J.ii<ilPJ ,,:- '\ '"','o'll~' -)i</l''itcr; b,- ,.:,_,,.,J:t~c- U<f', ;_;,.--, j>_i r: I)•O" d.cl :J:l' '·' ,-Ji: ,_[:;· -,r-<· ;'I _-:,f>j.'--, Hi)) '--''•t"{l the> l >!a' .:.,[1/, '"'''r r:c! HJU·l' !h· '•')1!1 ,-,t :n"' i'ldl·/~L:ctl clas~>oum:_, n~·;;;z,l [:nrdtuwrr1 ~~- me ·,iJ ,, r•t ;r,e i\!.l--><«J! ::Cv lh,_.d N,_-: 'r n•-<td~'c lil'l '~in--N. cJ~·'< ,Jt!~:n'kn• ,_. , :du:." - ·-"ih,i<l<o'd !J'J rw.-~roJ<.;c- ''i:""m1•H,J ['~if~ Nu Cias'i •--. uw -:;rrh Citl'Cr":!211'~,__ :.tatv, '1\-,- lfF::!udth1 'fl nw, c.a!niliJlk>n

f"J_-~;·-_. ,J .:.,n,,,,,--12"·~'-' ,,, :t·c·. ~~-r.=tcJ~' U<1rlv •\H-=;,·.J.1;),-, .J;;~Jt;<t !'" n:,_. · (.opynght .. -:• Ch!ldf-'lus ~~;onware

11114/2014

441 PM Guam Head Start Program

2301 ·Average Daily Attendance

Page2of3

em schroeder

Program Term HS Program Year 49 Enrollment Status Enrolled Term!Wa:t Completed Attendance Date !0/i/2014 10/31/2014 Codes counting towards present status N Not Scheduled_ P Present. T -Tardy


H.S. Truman Elementary School

Truman

Site Total

lnarajan Elementary School

lnarajan

Site Total

J.M.Guerrero Elementary School

J.M_Guerrero

Site Total

M.Sablan Elementary School

MSablan

Site Total

M.U.Lujan Elementary School

M U Lujan

Site Total

M.UIIIoa Elementary School M.UIIoa I

M.UIIoa II

Site Total

Machananao Elementary School

Machananao

Site Total

Merizo Martyrs Elementary School Merizo

Site Total

298

298

315

315

354

354

292 292

351

351

344

351

695

317

317

309

309

27

27

6

6

8

8

0

0

0

29 29

0

0

33

33

58

58

45

45

48 48

37

37

54

49

103

42

42

51

51

8

8

0

0

0

0

34

34

4

4

2

0

2

0

0

26

26

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

20

20

0

0

0

0

0

0

0

0

0

Operating I r::-Fu_n-cd-reccd~E..,n_ro_l_lme.,-n_tn~A-c_tu_ar:I--:E-:n_ro_ll_m.,en_t -25l Days 1 ADA

1 Count I % Attendance' Count J% Attendanc.i'

20 20.00 (avg)

20

20.00 (avg)

20

20.00 (avg)

20

20.00 (avg)

20 20.00 (avg)

20

20

20.00 (avg)

20

20.00 (avg)

20 20.00 (avg)

14.90

14.90

15.75

15.75

17.70

17.70

14.60

14.60

17.55

17.55

17.20

17 55

34.75

15.85

15.85

15.45

15.45

17

20

20

20

20

20 20

20

20

20

20

40

20 20

20 20

87,65'io

87.65%

78.75%

78.7511/u

88.50%

88.50%

73_00%

73.00%

87.75%

86.00%

87.75%

86.88%

79-25%

79.25%

77.251)/o

77.25%

17.00

17.00

20.00

20.00

20.00

20.00

19.00

19.00

2000

20.00

20.00

20.00

40.00

19.40

19.40

19.30

19.30

87Bsrf1o

87.65°/o

78.75°/o

78.75%

88.50%

88.50%

76.84%

76.84% ..

87.75%

87.75%

86.00%

87.75%

86.88%

8170%

81.70%

80.05%;

80.05%

11114!2014

4:41PM Guam Head Start Program

2301 • Average Daily Attendance

Page3of3

em schroeder

Program Term HS Program Year 49 Enroliment Status_ Enro!led, Term/Wait Completed Attendance Date 1011/2014 10/31/2014. Codes counting towards present status N Not Scheduled_ P Present T +Tardy


I Excused Unexcused Best Interest! Not Operating Funded Enrollment Actual Enrollment 2

! Present Absent Absence Absence Day 1 Scheduled No Class Days , ADA 1 Count I % Attendancd Count I% Attendanc<i'

P.C.Lujan Elementary School

P.C.lujan 308 5 81 6 0 0 0 20 15.40 20 77.00% 20.00 77.00%

Site Total 308 5 81 6 0 0 0 20.00 {avg) 15AO 20 77.00% 20.00 77.00%

Price Elementary School

Price I (AM) 319 0 67 0 0 0 20 1595 20 79,75% 19.35 82-43%

Price II {PM) 245 22 45 67 0 0 0 20 12.25 20 6125°/,3 18.95 64.64%

Site Total 564 22 112 68 0 0 0 20.00 (avg) 28.20 40 70.50% 38.30 73.63%

Talofofo Elementary School

Talofofo 270 0 31 19 0 0 0 20 13.50 17 79.41% 16.00 84.38%

Site Total 270 0 31 19 0 0 0 20.00 (avg) 13.50 17 79.41% 16.00 84.38°/o

Upi Elementary School

Up< 318 24 32 2 0 0 0 20 15.90 20 79.50% 18.80 84.57%

Site Total 318 24 32 2 0 0 0 20.00 {avg) 15.90 20 79.50% 18.80 84.57°/o

Wettengel Elementary School

Wettengel! {AM) 345 0 47 0 0 0 0 20 17.25 20 86.25% 19.60 8R01%

Wettengel II (PM) 343 0 53 4 0 0 0 20 17.15 20 85.75% 20.00 85.75°/o

Site Total 688 0 100 4 0 0 0 20.00 (avg) 34.40 40 86.00% 39.60 86.87%

Guam Head Start Program 8,702 312 1,214 254 0 2 20 20.00 (avg) 435.20 534 81.50% 524.20 83.02%

Report Totals 8,702 312 1,214 254 0 2 20 20.00 (avg) 435.20 534 81.50% 524.20 83.02%

GOVERNMENT OF GUAM GUAM DEPARTMENT OF EDUCATION STATE AGENCY FOR CHILD NUTRITION & FOOD DISTRIBUTION PROGRAMS FEDERAL PROGRAMS DIVISION THE CHILD AND ADULT FOOD CARE PROGRAM (CACFP) FISCAL YEAR 20I4

HEAD START PROGRAM MONTHLY SUMMARY OF MEAL ACTIVITY & REIMBURSEMENTS

2014

SCHOOL

MARCIAL SABLAN ELEM BP CARBUllJDO ELEM

T AIT ANO ELEM

I M.,CiiAI.AINA•O ELEM IAI>AC:AO ELEM

297 327

657 340

299 351

314 694 351

309 297 371 269 318

364 667 603

350

318 336

0 342

0 0

0 0

0 0 0 0 0

178

0 0

324

0 0

0

0 0

GRAND TO'FAL (REIMBURSEMENT.)

280 280 $ 1,384.84

649 649 $ 2,904.83 631 631 $ 3,100.89

321 321 $ 1,586.83 296 296 s 1,439.72 353 353 $ 1,707.93 302 302 s 1,483.39 694 694 $ 3,364.17

350 350 $ 1,698.25 292 292 s 1,443.01 280 280 $ 1,384.84 558 558 s 2,547.93 266 266 $ 1,294.30 318 318 $ 1,541.51 669 669 $ 3,014.56

660 660 $ 3,210.69 599 599 $ 2,910.13 350 350 s 1,696.63

317 317 $ 1,538.28 334 334 $ 1,622.31

DEPARTMENT OF HEALTH & HUMAN SERVICES

DELINQUENCY NOTIFICATION LETTER (OVERDUE REPORTS)

INOV 2 5 2013 Catherine Schroeder Head Start Director Guam Public School System P.O. Box DE Hagatna, Guam, 96932

Correspondence should reference Grant Number: 09CH8453/47

Dear Sir/Madam:

Office of Head Start Region IX 90 7th Street, 9 .. Floor San Francisco, CA 94103

In reviewing the above referenced grant to your organization, we find that you are delinquent in filing the following required report(s) for your program:

(CH) HEAD START PROJECTS- Final SF-425

An original and two copies of the delinquent report(s), or an explanation of reasons for the delinquency, should be sent within 30 days from the date of this letter to:

Martin Tom Office of Grants Management ATTN: Raymond low 90 7'h Street, 9'h Floor

San Francisco, California 94103

Please be advised that failure to submit fmancial and programmatic reports on a timely basis is a violation of the terms and conditions of the grant.

If we can be of assistance, please contact Raymond Low at (415) 437-8633.

Sincerely,

Martin Tom Grants Officer- Region IX Office of Grants Management

cc: Board Chair Fiscal Officer

1112112014 IM 14-~•ng Children and Fam1iles Expenencmg Partll€i Violence

ffJ ~:~l~o~he!!!r~!!or Children and I]JJ: Early Childhood leammg & Knowleclge (ECLKC)

{J eclkc,ohs,acf.hhs.gov

IM 14-06 Helping Children and Families Experiencing Domestic/Intimate Partner Violence

Helping Children and Families Experiencing Domestic/Intimate Partner Violence ACF-IM-HS-14-06

U,S. DEPARTMENT

OF HEAlTH AND HUMAN SERVICES

ACF

Administration for Children and Families

1. Log No. ACF-IM-HS-14-06

2. Issuance Date: 1012712014

3, Originating Office: Office of Head Start; Office of Child Care; Deputy Assistant Secretary's Office on Early Childhood Development, Family and Youth Services Bureau, Division of Family Violence Prevention and Services

4. Key Word/Phrase: Domestic Violence; Intimate Partner Violence

INFORMATION MEMORANDUM

TO: Head Start and Early Head Start Grantees; Child Care and Development Fund (CCDF) Administrators

SUBJECT: Helping Children and Families Experiencing Domestic/Intimate Partner Violence

INFORMATION:

Introduction

October is National Domestic Violence Awareness Month. To emphasize the importance of programs and services focusing on domestic violence, the Administration for Children and Families (ACF) dedicates this

month to updating previous Information Memoranda (1M) and other policy issuances related to domestic

violence to ensure that health and human services providers supported by ACF have the capacity to recognize

the impact of domestic violence, to respond effectively with information and informed strategies, and to safely

1Cl?7?0i4 htnil 1/G

1i/21/;w14 IM Children and Families Ex>l€fiEif1Cil19 C1omestilollnti Violence

link families to domestic violence

This IM provides Head Start programs and CCDF grantees with updated information about the effects of intimate partner violence on families with very young children and how early childhood education programs, state and local child care agencies, and related systems can help.

Background

Given the magnitude of the problem of children's exposure to violence, including the co-occurrence of domestic violence and child maltreatment, the Office of Child Care and the Office of Head Start are undoubtedly serving children and families impacted by violence. Here are some key facts about domestic violence and intimate partner violence:

1. Intimate partner violence describes physical, sexual, or psychological harm by a current or former partner or spouse. This type of violence can occur among heterosexual or same-sex couples and does not require sexual intimacy. Intimate partner violence can vary in frequency and severity. It occurs on a

continuum ranging from one hit that may or may not impact the victim to chronic, severe beating. 1

2. Domestic violence is the second leading cause of death for pregnant women, and some 25 to 50 percent

of adolescent mothers experience partner violence before, during, or just after their pregnancy.

3. Witnessing family assault is among the most common victimizations experienced by toddlers (ages 2 to

5). Other common forms of victimization are assault by a sibling and physical bullying.

4. In 30 to 60 percent of families where either child abuse or domestic violence is present, child abuse and

domestic violence co-occur4

Children may very well experience the violence themselves; however, even when they are not directly injured,

exposure to traumatic events can cause social, emotional, and behavioral difficulties. Children exposed to domestic violence have often been found to develop a wide range of problems, including externalizing behavior problems, interpersonal skill deficits, and psychological and emotional problems such as depression and post

traumatic stress disorder (PTSD). In addition, a Michigan study of low-income, preschool-aged children found that those exposed to domestic violence at home are more likely to have health problems, including allergies,

asthma, frequent headaches and stomach-aches, and generalized lethargy

What Early Childhood Education (ECE) Programs and Providers Should Do to Help

It is critical that child care workers and Head Start staff be prepared to work with and guide these children and families to needed services. Child care providers and administrators can support the child and family during times of stress by making hotline and other domestic violence information available to parents. Head Start and child care staff can refer to ACF's website for to identify contact information and links to domestic violence coalitions in each state and territory. Every coalition provides comprehensive training and technical assistance on the multitude of issues that affect victim safety and wellbeing.

The early childhood workforce is currently comprised of about 1 million center-based teachers and caregivers, 1 million home-based teachers and caregivers, and an additional 2.7 million unpaid home-based teachers and

caregivers. This workforce consists largely of women, and women are disproportionately affected by domestic violence. Therefore, information about appropriate services and programs should be made available for both

staff and families. For example:

ttps:J/edkc.ohs.acf,hhs.qov/hs!c/standards/frn/2014/i'esour 000 102720i4.htm! 2/6 1

11/21/2014 IM Children and Families Experiencing Domestic/Inti~~~ Partner Violence

• Head Start and Early Head should share state and loca~tline information or numbers for local domestic violence intervention programs, directly or in public spaces where staff and families

frequent

• CCDF state administrators are encouraged to share this information with child care providers and early

childhood programs, for example, by distributing to child care resource and referral and agencies so they

may share with their child care provider networks.

• CCDF administrators also could incorporate domestic violence awareness into technical assistance and

training activities with child care providers.

We encourage key program and administrative staff to establish partnerships with the coalitions and other related human services agencies and organizations to inform local Head Start and child care staff about what they can do to help children and families affected by domestic violence. Head Start, child care administrators,

networks, and programs can partner with organizations such as state domestic violence coalitions, local domestic violence and sexual assault service providers, legal advocates, health care providers, shelter

programs, transitional and long-term housing assistance providers, mental health services, and/or batterers' intervention programs. These providers may offer direct services to families and children or important in-service

trainings that could be tailored to the specific professional roles of Head Start and child care staff. Partnerships

with domestic violence programs, in particular, could provide opportunities for joint training, problem-solving challenges, domestic violence assessment, and establishing referral protocols with local domestic violence

programs.

Resources

1-800-799-SAFE (7233)

TTY: 1-800-787-3224

Operated 24/7 and available in over 170 different languages through interpreter services, the hotline provides

an immediate response to victims of domestic violence in crisis and a seamless referral system to community

programs across the country.

HHS Resources Addressing Children, Youth, and Abused Parents

This new capacity-building website was developed by Futures without Violence to assist domestic violence

programs in enhancing their services for youth (0-18) who have experienced domestic violence and to provide

access to a searchable database of evidence-based interventions and promising practices for serving children

and youth exposed to domestic violence.

h<i•icc•n and

Violence Collaborative Group (2013)

This series of 10 fact sheets was created for parents whose children have been affected by domestic violence. The material explores the experiences and needs of these children and families, and offers education in support

of their resilience and recovery.

H<"·~llhv Mnm~ '"'"'~m1 oat:.lleS A on Domestic Violence, Reproductive Coercion

and Children Exposed by Futures Without Violence

lltps:!!ec!kc,ohs.acLhhs~qov/hslc!standardshm/2014/resour in1 006 102720i4.htm! 316

Children and Families Experiencing Don1estlc/ln'

This curriculum was created to support home visitation programs to be equipped to help women and children

living in homes with domestic violence. This research-informed curriculum includes PowerPoint presentations

with speaker's notes. discussion questions. video clips. role-plays, and other exercises, and a supporting bibliography.

Resources by and for Cu/tural/y-specific Communities

(NIWRC)

NIWRC enhances the capacity of American Indian and Alaska Native (AlAN) tribes. Native Hawaiians. and

Tribal and Native Hawaiian organizations to respond to domestic violence.

on in the Community

IDVAAC focuses on the unique circumstances and life experiences of African Americans as they seek

resources and remedies related to the victimization and perpetration of domestic violence in their community.

(APIIDV)

APIIDV provides leadership and training to advocates. evaluators, and mediators on culturally competent and gender-informed efforts.

and

Casa de Esperanza/NLN works to advance effective responses to eliminate violence and promote healthy relationships within Latino families and communities. They have produced a variety of tools to improve cultural

competency for Latino families impacted by domestic violence.

Please direct any questions on this IM to:

Kiersten Beigel

Family and Community Partnerships Specialist

Office of Head Start 202-260-4869

Carolyn Dean. Ed.M. Special Assistant to the Director

Office of Child Care

202-260-4985

Shawndell Dawson

Senior Program Specialist

Family and Youth Services Bureau. Division of Family Violence Prevention and Services 202-205-1476

Thank you for your work on behalf of children and families.

I Linda Smith I

Linda Smith

lttos:l/eclkc.oh''Lad.hh::uxw/hslc!standarcJs/irn/2014/res.our im 006 10?77014 htrni

IM Children and Families Experiencing Dorne,liclln

Deputy Assistant Secretary and Interdepartmental Liaison for Early Childhood Development

Administration for Children and Families

I Ann Linehan I

Ann Linehan

Acting Director Office of Head Start

I Shannon Rudisill/

Shannon Rudisill Director

Office of Child Care

I Marylouise Kelley I

Marylouise Kelley

Director

Partner Violence

Family and Youth Services Bureau, Division of Family Violence Prevention and Services

1 Saltzman LE, Fanslow JL, McMahon PM, Shelly GA. Intimate partner violence surveillance: uniform definitions

and recommended data elements, Version 1,0 Atlanta (GA): Centers for Disease Control and Prevention,

National Center for Injury Prevention and Control: 2002,

Leiderman, Sally & Cair, Almo, Interpersonal Violence and Adolescent Pregnancy: Prevalence and Implications for Practice and Policy, Center for Assessment and Policy Development and the National Organization on Adolescent Pregnancy, Parenting, and Prevention (2001 ),

1 Finkelhor, D,, Turner, H,, Ormrod, R, Hamby, S,, & Kracke, K, (October 2009), lo , Washington, DC: U,S, Department of Justice, Office of Juvenile

Justice and Delinquency Prevention and the Centers for Disease Control and Prevention,

Edleson, JL (1999), The overlap between child maltreatment and woman battering, Violence Against

Women, 5, 134-154,

' Nelson HD, Nygren P, Mcinerney Y, Klein J, (2004 ), Screening women and elderly adults for family and intimate partner violence: a review of the evidence for the US, Preventive Services Task Force, Annals of

Internal Medicine 140(5):387-96,

Carlson, BE (2000), Children Exposed to Intimate Partner Violence: Research Findings and Implications for

Intervention, Trauma Violence and Abuse, 1(4), 321-342,

Graham-Berman, SA & Seng, J,, Violence Exposure and Traumatic Stress Symptoms as Additional Predictors

of Health Problems in High-Risk Children, JOURNAL OF PEDIATRICS 146(3): 309-10 (2005),

4, National Center on Child Care

Professional Development Systems and Workforce Initiatives,

httvs:i/ec!kc .ohs .acf.hhs. oov/hslc/sta:ndards/im/20 14/resour 1m 006 102720'\4.htm! 516

Unfinished Business

Superintendent Jon Fernandez Guam Department of Education PO Box DE Agana, Guam 9691()

Dear Supermtenden! Fernandez:

(I'

June 23, 2014

Enclosed are Federal Year (FFY) 2014 special conditions tor US Department of Education (Department) grants awarded to the Guam Department of Education (GDOf\), The special conditions will apply to all grants awarded by the Department to GDOE on or afler the date of these special conditmns Additionally, the special conditions apply to all grant !\mds previously awarded by the Department to GDOE that are still available !or obligation or liqutdation on the date of these special conditions,

The FFY 2014 conditions are in continued response to GfX)E's failure to successfully address significant problems in flscal accountability for Department grant funds These problems led to the FY 2003 designation of GDOE as a ''high-risk" grantee under 34 CFR § 8(L 12 In the FFY 2007 special conditions, the Department required GDOE to address its inadequate flnancial management of Department grant by developing and implementing a Comprehensive Correcttve Action Plan

ho,Ne,,er the Department concluded that GlX)E had failed to make significant progress in implementing the CCAP tasks and m~>asures, including, in particular, a new Financial Management Improvement System (FMIS) Thus, the Departmem detennined that GDOE must have the assistance of a fiductary agent. to oversee the financial management of Department funds, to assist GDOE m

and to assist GDOE in implementing the new FM!S GDOE entered into a third contract with Alvarez & LLC (A&M) (Agent) on September 13,2010,

These FFY 2014 conditions describe the continumg responsibtlity of GDOE to work with the third,party flduciary agent (Agent), as well as the role and responsibilities of the Agent in administering Department grant funds They also continue to require GDOE to implement its CCAP, to revise the process for reporting progress under the CCAP, and to report to the Department on a quarterly basis on it.s progress m implementmg measures under the CCAP, As noted under section !!IF,, these fiscal special conditions must be incorporated as an addendum to the contract between G[X)E and A&M, inclusive of the responstbilities for GDOE and the Agent described in Attachments A and B of these conditions, befbre GOOE may expend Department grant !1mds. Depending on the olltcome of a Risk Management Service ons1te validation visit July these special conditions may be modified

The Department is committed to assisting GDOE in making significant improvements in its management and administration of Department grant funds, If you have any questions or require further assistance, please contact Christine Jackson, the primary contact for the Management Improvement Team of the Risk Management Service within the Office of the Deputy Secretary, at (202) 245-8276 or via e,mail at

Enclosure

cc: Governor Eddie Calvo

P!iillp Director Risk Management Service Office of the Deputy Secretary

Speaker Judith Won Pat, rwenty,Ninth Guam Legislature Attorney General Leonardo Rapadas Congresswoman Madeleine Bordallo Chairman, Guam Education Board

Guam Department of Education Federal Fiscal Year 2014 Special Conditions

PREAMBLE; These special conditions are imposed on all program grants issued by the U.S. Department of Education (Department) to the Guam Department of Education (GDOE) on or after the date of these special conditions. Additionally, as described herein, these special conditions apply to grant funds previously awarded by the Department to GDOE thnt are still available for obligation or liquidation on the date of these special conditions. These special conditions are applied to these program grant funds in accordance with the Department's regulations governing "high-risk" grantees in the Education Department General Administrative Regulations (EDGAR), 34 CFR § 80. 12. GDOE has not made substantial progress in improving its financial management and administration of Department funds. Therefore, these special conditions are on GDOE's Deprutment grants to ensure that GOOF implements Department grant awards in accordance with applicable legal requirements and with appropriate fiscal accountability measures, management practices and controls.

L BACKGROUND

In September 2003, the Department designated GDOE a "high-risk" grantee under the authority of 34 CFR § 80. 12. This was based on the Department's determination that GDOE lacked fiscal and programmatic accountability in the administration of Federal education programs as evidenced by its failure to provide the Department timely and complete single audits, as required by the Single Audit

and by the auditors' that records for Federal fiscal years (FFYs) 1998-2000 were unauditable.

In the special conditions imposed on GDOE's FFY 2007 grant awards, the Department required GDOE to develop a Comprehensive Corrective Action Plan to address the underlying problems associated with its high·risk The CCAP was meant to address persistent problems related to GDOE's internal coontrols, including and its financial records for Department grant funds in accordance with Federal to ensure that grant and sut>gnmt"' supported activities are carried out in accordance with Federal program statutes, regulations, and other requirements; and property management processes that comply with Federal requirements; and implementing cash management procedures. GDOE developed a '"·'~n;r. hut failed to make significant progress in implementing the CCAP measures. In particular, GDOE had not made substantial progress in implementing its Financial Management Improvement Plan (FMIP), a core feature of the CCAP that involves instituting a Financial Management Improvement System (FMIS) to enable GDOE to significantly its financial management of Department grant awards.

In November 2009, based on GDOE's lack of progress over two years under the and in accordance with section lUI of the FFY 2008 and 2009 special conditions applicable to GDOE's Department grant awards, the Department issued amended special conditions to GDOE dated November which notified GDOE that it would require GDOE to procure the services a third-party fiduciary agent, acceptable to the Department, to per!onn the financial management duties required under Federal regulations for all Department grant awards made to GDOE. The requiremen! for a third·party tlduciary is maimained in these special conditions, as set forth in further detail below, Because GDOE has not, to date, met the requirements in Part 80 of EDGAR regarding the management of Department funds by these special conditions require GDOE to with the provisions in Part 80 of EDGAR that apply to grantees other than States,

lL SPECIAL CONDITIONS

3

A. Requirement for fhird-Party Fiduciary Agent

On September 13, 2010, GDOE entered into a contract with a third-party fiduciary agent, Alvarez & Marsal, LLC (Agent), approved by the Department, as required by section ILA of the FFY 2009 Amended Special Conditions imposed on Department grants awarded to GDOE. GDOE must maintain this contract with the Agent, and the Agent must perfomt the financial management duties previously performed by GDOE, required under 34 CFR Parts 76, and 80, for all grants awarded by the Department to GDOL on or after the date of these conditions, and lor all grants previously awarded by the Department to GDOE that are still available for obligation or liquidation on the date of these special conditions, and under the terms and conditions specified in the grant awards, except as otherwise noted herein.

The Department does not and will not authorize the obligation, liquidation or expenditure of Department funds unless an Agent is in place for tbe full period of these special conditions.

B. Responsibilities of GDOE and the Thirr!:Party Eil:!"lli'ro""A!Wl!. Col)cerning Admi!ili!tration of Grant Funds

The and requirements GDOE in working with the Agent are set forth in Attachment A to these special conditions. The responsibilities and requirements of the Agent in carrying om the tinam:ial management duties tor GDOE's Der>artment grants are set forth in Attachment B to these conditions"

GDOE and the Department worked together to develop a CCAP designed to address the fiscal in Department grant awards that led to GOOE's de::ig11ation as a contained tasks with measurable objectives and

de,vel,oD<:d to czmect a number of recurring and identified weaknesses. These tasks the development and implementation of the FMIS, strenJ;then;ing internal over financial management and and strengthening and improving GDOE's Business Office operations. The CCAP became final in October and the Department approved to the CCAP in December 2008. Thereafter. the Department determined that GDOE was making only limited progress in carrvirm out its objectives and required GDOE tn revise the CCAP to ensure that GDOE would be able to achieve measurable progress in its financial management and administration of Department fi•mls.

2. On December 15" 20 II, the Depa1tment approved GfX)E 's revised CCAP and required GDOE to provide quarterly reports to the Department on its progress in implementing

requinld under the CCAP. ln the FFY 2012 spedal conditions, GDOE agreed to use the reports to provide the Department with a meaningful and accurate assess men! of its progress on a regular basis and has been reporting quarterly on its progress GDOE agrees 10 continue providing these quarterly reports to the Department and that GDOE will work with the Agent so it continues to play a critical role in assessing GDOE's progress in meeting the ob,Jectives of the CCAP. GDOE further agrees that it will obtain the assistance of the GDOE Internal Audit staff in reviewing and validating the quarterly rer"'rts for accuracy prior to their sullmtssion

G"

3" In the event that the Department or GDOE detennines that additional measures are required in the CCAP to assist GDOE in improving its financial management and administration of Department funds, GDOE must amend fhe CCAP to include such measures, obtaining the Department's written approval before proceeding with the additional measures"

GDOE must continue to ensure that its single audits are conducted, and audit reports submitted, annually and in a timely and complete manner. All single audits must be completed and reports published within nine months after the end of each fiscal year, as required by the Single Audit

as amended" lfGDOE expects an audit or report to be submitted late, it must promptly notify the Department's contact person of the reason and extent of the delay,

The Department acknowledges that both GDOE and the Agent, acting on behalf of GDOE, are maintaining records related to the management of GDOE's Department grant funds and that the Agent is maintaining the financial management system for GDOE's Department grant funds, AecoJrdi11gly, both GDOE and the Agent are required to provide the auditors with access to all records necessary to facilitate an effective audit of the Department and matching flmds made available to GDOE.

prc·m~•tlv nrr1v1!!e the Department or its rer1re:sen•tative:s with access to any requested !o<:ati.ons, ""'"''tis and infonnation associated and funds related to

programs administered the Department

Special conditions have and may be, imposed on FFY 2014 awards made under one or more Dernn~ment !Hograms to address areas in which is out of compliance with program Each such special will be contained in an attachment to the award notification document in that is provided by the Department to GDOE.

In addition to with any program~specific conditions on its Deom1ment aw"ards, GDOE must and fully comply with all applicable pro•grBrmrnatic

requiremrentsunder Federal laws and GDOE must meet all specific program reporting reqluir'emtents on a timely basis" mcluding, but not limited to, submission of the Individuals with Education Act (IDEA) Parts Band C Annual Perfonnancc Re:ports and revised State Perf(mnance Plans, and the annual required lbr the Consolidated Grant under section 76" I of GDOE must also work co•Dp<erattvely

and to for Department program offices responsible for ini:stering the various programs under which GDOE receives funds These tbr

inf:>rnoation are of the technical assistance that the program offices to GDOE and are de;;ig11ed to assist GDOE in properly implementing programs, and activities under the grant awards that it receives from the Department.

IlL ADDITIONAL PROVISIONS

A Failure to Comply with Con!litioQ~

Failure to comply with any of these special conditions will negatively impact GDOE's ability to continue to receive grant funds from the Department These terms and conditions do not preclude the Department from taking any authorized enforcement or other actions at any time, including, but not limited to, withholding of Department funds,

R Submission of Rep\2r:!s

c

D

I

All reports or other submissions that GDOE or the Agent are required to submit to the Department under these special conditions must be sent to'

Christine Jackson 550 I Street, SW PCP, Room ll 064 Washin1,>;ton, DC 20202

At an) G!)OE may request reconsideration of the above special conditions by conta~iing the Department contact named above in paragraph II I.B of these conditions, and stating in writing the reasons GDOE believes any particular conditron should be amended or removed. Additionally, the Department may impose additional conditions or modity these sp,,c,al conditions as appropriate, The Department will remove the special conditions at such time as GDOE fully demonstrates, to the the ability to manage Department funds, and property acquired with Department funds, in a manner that complies with applicable Federal requirements concerning accoumability and grants management

GDOE must notity the Department of any proposed amendment to the contract between GDOE and the Agent, and must submit the proposed amendment to the Department for approval prior to execution of the amendment by the parties.

Bei(Jre GDO! · may expend funds under tts grant awards, GDOE and the Agent must incorporate these special conditions as an addendum to the contract between GDOE and the Agent. and mllsl provide written notice to the Department that the conditions have been so incorporated

Dated

6

Responsibilities and Requirement;; of GDOE (to be incorporated into any contract for services with the Agent)

The responsibilities and requirements of GDOE in working with the Agent under these GDOE FFY 2014 conditions are as follows:

l , GDOE must work cooperatively and in a timely manner with the Agent to implement the activities and responsibilities described in these special conditions.

2. GDOE must permit the Agent's personnel to have access to all tinancial books, records, and repcrts related to funds made available to GDOE by the Department, or used for matching, and access to GOOE personnel for discussion regarding the services the Agent must perform under these conditions, as provided for in the contract between GDOE and the Agent.

GDOE must notify the Department when any dispute anses and remains unresolved between the Agent and GDOE conceming the implementation or continuation of the contract with the or the implementation suppcrted by Department grants, including the financial management of funds. GDOE agrees that the Department may assist in the resolution of any such dispute and agrees to co,op<:ral:e with any from the Department for additional information related to the dispute and to participate in conference calls with the and the Department. This does not preclude GDOE and the from including resolution mechanisms in their contract

GDOE must corrmlv with all Federal of funds awarded under Department Federal program statutes and reg:ullllicms

and that to the receipt and use including those under EDGAR, and applicable

5 GDOE remains respo1"silble for the pn2visio·n of program services under Department

6. Prior to any drawdowns or disbursements, GDOE must provide the Agent with a hue-item budget for the total amount of each grant and subgrant, if applicable, that has been approved and veri tied by the Department. The line-item budget must include amounts tor State administration, State-level program activities, and local-·level program activities. For purposes of the Consolidated Grant to Insular i\reas (Consolidated Grant). GOOE must provide the Agent with line-item budgets for each program under which GDOE will use Consolidated Grant funds. The budget for each of these progmms must be based on the total amount of Consolidated Grant funds to be used for each program and include amounts for State administration, S!l!te-level program and local· level program

7 GDOE IS respcnsible for: draw downs of l!mds under the grants from the Department's Grants Management System so that funds are deposited into a separate bank account established and maintained by the Agent: and (ii) providing to the Agent, for deposit into the separate bank account established by the Agent. any matching funds re<J:uit·ed l{>r the grants. GOOE unders!l!nds and agrees that it must draw down funds and provide any applicable matching funds to the Agent within 24 hours of receipt of a written request the Agent Consideration may be given for reasonable delays due to any time differences that

may exist between GDOE and its vendors. However, failure by GDOE to comply with this condition may result in the transfer of drawdown authority to the Agent, at the Department's discretion. Upon receiving notice of GDOE's failure to draw down funds in accordance with this condition, the Department will decide whether to transfer drawdown authority to the Agent. Upon written notice of a decision by the Department to transfer drawdown authority to the Agent, GDOE must take all steps necessary to provide the Agent with full authority to perform drawdowns, including providing any information and authorization that the Department needs to the Agent as tl1e entity with drawdown authority.

8. GDOE must use fiscal control and accounting procedures that meet the requirements imposed on non-State governmental grantees under 34 CFR §§ 80,20{b) and 80.21.

9. GDOE must expend Federal and matching funds only lor costs that are allowable under the respective grant programs, in accordance with 34 CFR § 80.22 and the cost principles in 2 CFR Part 225 of Management and Budget (OMB) Circular A,87). Additionally, for purposes of the Consolidated Grant, GDOE must expend Federal and matching funds for allowable costs under, and included in, each Department-approved Consolidated Grll!lt plan applicable to the fiscal year in which the costs were obligated. GDOE acknowledges that the Agent has the responsibility to ensure that Department funds are used only for allowable costs, including costs that are necessary, reasonable, and allocable to the respective grants as required by 2 CFR Part and that are procured in accordance with applicable requirements in 34 CFR 8036(b}{j). Where there is a questio!l as to a cost is allowable, the Agent must raise this question with GDOE and, if the Agent deems it necessary, may also request from the Department in detem1ining the allowability expenditure.

!0. GDOE must cnn,rdi11ale

to ensure that payments to vendors and providers are prompt and rmrerv "'"""""'' GDOE must funds a timely manner so fhat funds

are to the separate btlllk account on the same day that are drav,n the account to the grants. GDOE, as appropriate and a! the must draw down sutlicient funds a grant to cover each approved for payment

II. GDOE must only costs resulting from obligations that were properly made during period of availability for the funds, including any carryover period. To ensure against the lapsing Department funds, GDOE must provide the Agent with the amount nature all obligations in a timely mtlllner to ensure that obligations are liquidated no later thllll 90 days after the end of the funding period, or dwing any extension period authorized Department, in with 34 CFR §

!2. an e!Tective process for tracking tllld reporting time ali employees whose are paid under Department

not limited to. maintaining accurate and up,to-date employee staffing lists nolticE:s personnel actions, distributing time among different funding sources for split-time employees. making timely and accurate adjustments time aod information entered into the payroll system. and properly allocating salary costs among Department grants based on records that accurately and properly

8

record the distribution of each employee's work on multiple cost objectives, the time the employee attends work, and, for those employees who work on a single cost objective, semiannual certifications. GDOE must carry out these responsibilities consistent with Federal requirements in 2 CFR Part 225.

13. GDOE must work with the Agent to ensure that the charging of direct and indirect costs against the respective Department grants is consistent with the applicable restricted and unrestricted indirect cost rates negotiated with, and approved by, the U.S. Department of Interior (GDOE's cognizant Federal agency), and that copies any indirect cost rate proposals or agreements are provided to the Agent and comply with the applicable requirements of 2 CFR Part and 34 CFR §§ 75.560-564 (discretionary grants), 76.560-569 (formula grants), and 34 CFR §

14. GDOE must grant the authority to enter into contracts with vendors on of GDOE, and in doing so, GDOE must cooperate with the Agent to ensure compliance with the for procurement set forth in 34 CFR §§ 80.36(b)-{j).

15. GDOE must provide oversight of proposed procurements, including, but not limited training all staff on, and reviewing all requisitions against, local and Department requirements procuring goods and services, to facilitate the review and approval of purchase orders by the Agent, and to reduce the number of retlruis;iti<ms that are disallowed by the Agent for not meeting these requirements.

16 .. GDOE must ensure that 24 hours of receipt of a vendor's invoice from the Agent, GDOE must ( i) accept or n;ject the goods or services, and, if accepted, (ii} draw vendor payment for deposit the separate bank account

17, GDOE must to ensure that all tangible personal property Dcpatim:enl grants is managed in accordance with the requirements

liV .. >LtaJ and (c)-(g) to ensure that such property is properly inventoried, to prevent loss, damage, or theft of such property.

!8. All transactions under the contract between GDOE and the Agent must be consistent with applicable Federal requirements, including those in 2 CFR Part and EDGAR at CFR Parts 80 and 75 or 76, as appropriate.

l 9. transferring to a new Management Improvement System (FMIS), GDOE must with the Agent as the Agent assists in (i) training the appropriate GDOE employees, providing transition assistance (including, but not limited transferring all necessary from Agent to the new FMIS), and

the Agent to any other contractor tmrol·ved implementing the new FMIS.

9

GDOE may inc! ude any other terms in the contract with the Agent, consistent with those above, as are to ensure timely liquidation of all Department funds; timely payment to staff, providers and vendors; and general financial management co:nsistent witb applicable Federal regulations and Department grant awards.

0

Responsibilities and Requirements oftheibiuH'arty Fiduciary Agent (to be incorporated Into any contract for services with the Agent)

The responsibilities and requirements the Agent under these GDOE FFY 2014 special "'"''u ... •v•.to are as follows:

I. The Agent must work cooperatively and in a timely manner with GDOE to implement the activities and responsibilities described in these special conditions.

2 The role encompasses financial management responsibilities concerning Department grants, including, but not limited to, processing payments and disbursements, maintaining financial records, financial reporting, instituting and applying procurement, inventory, and payroll that comply with applicable Federal requirements, and other duties as more fully described below.

3. must use the li ne~item budgets submitted by GDOE, as described in A!lachment A, section 6, to track projected and actual expenditures for the progmms

Department grants. Agent must ensure that expenditures proposed are allowable costs under each

4. must establish, maintain, and manage a sepwate bank account for all Department grant funds. Agent must provide as appropriate, with wri!len (e.g., copy invoice) when funds are for a disbursement

a particular

5 that authority and that it

6

agr·ees that it must draw and provide any applicable matching funds to the Agent within written notice from n.g••m. Consideration may be given reasonable to any time diffenme,es that may exist between GDOE and Failure by ODOE to reasonably comply with this condition concerning the lime within which it must draw down funds may result the Department requiring the transfer of drawdown authm1tv to the Agent !n event ofGDOE's failure to dr-aw doW!l funds in ac(:ordru1ce with this condition, the Agent must Department, and the Department will detem1ine whether must be transferred to the

then immediately upon written notice decision from the De,partn1ent, GDOE, as appropriate, must take all necessary to provide the Agent with full authority to perfomn drawdowns, including providing any information and authorization that the Department to recognize the Agent as

drawdowo authority

procedures that meet the req1nil·emten1ts imposed on non,State gm;en1mental in accordance with 34 CFR §§ 80.20(b) and 80.21

7. The Agent must expend funds only for costs that are allowable under the respeetive grant programs, in accordance with 34 CFR § 80.22 and 2 CPR Part 225. Additionally, for purposes of the Consolidated Grant, the Agent must expend funds only for allowable costs under, and included in, each Department,approved Consolidated Grant plan applicable to the fiscal year in which the costs were obligated. If the Agent questions whether an expenditure is aHowable, the Agent must raise this question with ODOR If the Agent deems it necessary, the Agent may also request assistance from the Department in determining the allowability of any expenditure.

K The Agent must detem1ine the value of any in-kind property or services donated to or provided by GDOE that are used to meet cost sharing or matching requirements as required by 34 CFR § 80.24, and must maintain records sufficient to document the basis for those valuations.

9, The Agent must take steps to prevent the lapsing funds available under the grants. including ensuring timely disbursement of funds through the use of methods and procedures for payment that minimize the time elapsing between the transfer of funds and disbursement as specified GDOE's Treasury-State agreement, as required under the Cash Management Improvement and Treasury regulations at 31 Part 205. For programs not included GDOE's Treasury-State agr'Cernerlt, the Agent must meet the requirements in § 80.20(b)(7). GDOE and the Agent must coordinate the timing of drawdowns and disbursements to ensure that payments to staff; vendors and providers are and timely, Should the

assume drawdown responsibility, it must funds in a timely manner funds under the grants are to bank account on same

funds are the account to liquidate obligations under the grants, to extent Agent must ensure that earned on advances

grant funds is repaid, at least quarterly, to Department as required by CFR § 80.2l(i).

I 0, The must charge Department grants only for costs resulting from obligations that were properly made during the period of availability for the funds, including any carryover period. To ensure against the lapsing of Department funds, the Agent must liquidate obligations no later than 90 days the end of the funding period or durin!! any extension of that period authorized Department, in accordance with 34 CFR § 80.23.

ll The Agem may seek approval from the Department to allowable pre·award costs incurred by GDOE against grant awards to these special conditions apply. The Agent must submit any request pre award costs to the Department writing and may not reimburse any pre,award costs it written approval from the Department

L'

!2. The Agent must establish and maintain a process for tracking and reporting time and etfort spent by all employees whose salaries are paid under Department grants, including distribution of time among different funding sources for split-time employees, timely and accurate adjustments to time and effort information in the payroll system, and proper allocation of salary costs among Department grants based on records that accurately and properly the distribution of each employee's work on multiple cost objectives, the time the employee attends work, and, for those employees who work on a single cost objective, semiannual certifications. carry out the responsibilities under this paragraph, the Agent must conduct an assessment of GDOE's internal controls over payroll operations to ensure that the payroll process is functioning as intended and calculations of gross earnings from all work perfbrmed during the pay period are correct; an assessment to determine that there are proper controls procedures for identifYing employees who are paid in whole or in part from Department awards; an assessment to detem1ine whether employees are being at their approved salaries/pay rates and from appropriate funding sources; and other tests to ensure that payroll earnings, deductions, and withholdings are made in accordance with the law and correspond to information contained the employee master tile, Agent must carry out the responsibilities under this paragraph consistent with Federal requirements in 2 CFR Part

!3, The mtLqt to ensure charging of direct indirect costs against Department e,rrru1ts is consistent with the applicable restricted and unrestricted indirect cost rates negotiated with, and approved by, cognizant Federal age:nc:y) and that any comply with the applicable

Ju'''"'"" (discretionary § Jn disbursing funds

must distinguish between direct al!tJca1te correctly between these two

cost categories.

!4. The Agent must establish contacts working relationships with prospective vendors that can provide goods and services that GDOE needs under the grants. The Agent must havt: authority to enter into contracts with vendors on behalf of GI>OlS. and, in doing so, must with the provisions procurement set forth in 34 CFR §§ 80.36(b)-(j).

5. Within 24 hours the Agent's receipt of a invoice, the Agent must provide a copy of the invoice to GDOE and ensure that the goods or services delivered are available for inspection acceptance or reject.ion GDOE staff requesting the goods or may be given reasonable delays due to any time differences that may between GDOE ru1d vendors. The Agent must pay vendors the goods or servict:s and to the extent possible, disburse funds to the on the same day that funds are deposited into the separate bank account by the Agent Agent must make payments by electronic funds transfer (EFT) or by paper draft if is not available or possible

13

for a particular vendor.

16. The Agent must manage all tangible personal property procured under the grants in accordance with the requirements of34 CFR §§ 8032(a) and (c)-(g),

17, The Agent must maintain records that fully show the anlotlllt of funds tlllder each grant, how GDOE uses the funds, the total cost of each project, the share of that cost provided from other sources, and other records to facilitate an effective audit, in accordance with CFR § 75.730 (discretionary grants) and§ 76.730 (fom1u!a grants). The Agent, acting on behalf ofGDOE, must retain records in accordance with the provisions CFR § 80.42 of EDGAR, and recognizes that records maintained on beha!fofGDOE to meet fhe requirements of these conditions are no! exempt under 34 § 80.42(a)(2) from the record retention requirements.

18. ln general, the Agent must use fiscal control and fund accounting procedures that ensure proper disbursement and accounting for, Federal funds, in accordance wifh § (discretionary grants),§ 76.702 (fonnula grants), and§ 80.20(b).

19. must maintain insumnce as required under the terms of the contract All transactions under contract between GDOE and the must be consistent with applicable requirements, including 2 CFR Part and EDGAR at 34 CFR Parts 80 as appropriate.

cmnply g>enc·rnllly with fhe requirements of 34 CFR § 80.41, must produce quarterly reports concerning financial

sul,mrss:ion to the Department, detailing for individual program for which GDOE is

date of receipt, the amount, and amount each drew deposit; date and

amount or disbursement by the Agent; and d) any interest or other funds in the account at the end ofthe quarter. These amounts must

grouped and comparable with the projections in the line item budgets described above in A, section 6, and must be reconciled with the Department's G5. This reconciliation must include drawdown dates, drawdmvn amounts and available balances, by award. These reports shall be due within l 0 working a!ler fbe end each quarter.

2 , As GDOE implements transfers to a new FM!S, the Agent mnst work with GDOE to m of employees and to provide transition assistance, including, not to, transferring all necessary data from the Agent to the new FM!S, communicating information from the Agent to the contractor implt)menting the new FM!S, and providing feedback to GDOE and the Department on implementation of the new FM!S.

22. as Agent must comply with all provisions of EDGAR applicable to the Department grants awarded to GDOE.

JON J.P. FERNANDEZ Superintendent Qf Education

DEPARTMENT OF EDUCATION OFFICE OF THE SUPERINfENDENT

www.gdoe.net 500 Mariner Avenue

Barrigada, Guam 96913 Telephone (671) 300-1547/1536•Fax: (671)472-5001

Email: jonfernandez(lJ:jgdoe.net

Pre-Kindergarten Program Initiative Village Meetings Wed., October 22"d , Ordot Chalan Pago Elementary School

Thurs., Oct. 23'd, Tamuning Elementary School Fri., Oct. 24th. HS Truman Elementary School

Thurs., October 30'h. Wettengel Elementary School 6:00p.m.- 8:00p.m.

During the month of October, the ECE Planning Committee facilitated four regional village meetings on the PreKindergarten Program Initiatives.

A total of approximately 75 participated at the village meetings: Ordot Elementary School - 3 I participants Tamuning Elementary School- 18 participants HS Truman Elementary School - 9 participants Wettengel Elementary School-- 17 participants

What follows are the talking points presented to parents and community members present The Early Childhood Planning Committee comprised of Mr. Joe Sanchez, Deputy of Curriculum; Eloise Sanchez, SPC for Early Childhood; Cathy Schroader, Director of Head Start; Mrs. Cathy Tydingco, Early Intervention and Mrs. Vangie lgelesias, Principal at Wettengel Elementary is now considering the input and will be making a recommendation to the Superintendent regarding the pilot schools for the Pre-K program

TALKING POINTS

1. Audience - There will be approximately 50 community members to include families who may participate at the village meetings held at the elementary schools. Participants may also include central office staff, school administrators and teachers who may want to receive more information on the Pre-Kindergarten Program Initiative during the four day presentations.

2. Pre-Kindergarten implementation at the National Level- The Pre-Kindergarten Program is aligned to President Obama's comprehensive early learning agenda which will invest in and strengthen early childhood education, care, and development for our nation's youngest learners. Numerous studies have also shown that such an investment in a child's early learning years will reduce the need to spend on other services such as remedial education. grade repetition, and special education.

3. The Pre-Kindergarten Program Initiative within the district level - During SY20 14.2015, the ECE Planning Committee's first task is to identifY the pilot schools from the four regions: Haya, Kattan, Luchan and Lagu. The second task is to evaluate the current infrastructure to ensure that it is appropriate for the learning environment of young children. The third and fourth tasks will include the development of a prekindergarten curriculum, which will include early learning standards and the Early Childhood Education Professional Development for the current K-3 teachers in preparation for the hiring of the prekindergarten teachers for next school year.

GD()E RFP 015-2011. Food Service- Management Contract July 25. 20 II Page 3 of3

The Department recognizes that the benefit of this initiative is critical in preparing t(mr-year olds for kindergarten and the need to build a strong i(lllndation tor continued educational success. Further, the initiative will also provide each child enrolled the opportunity to pert(mn better in school. The program is also aimed to include high literacy standards, as well as. developmentally appropriate practices for young children.

As the Department prepares for the implementation of a voluntary Prekindergarten Program (a voluntary prekindergarten program which allow families to have the option to enroll their lour year children in public prekindergarten program), it is critical to engage in partnerships with our institutions of higher education to provide the essential training of highquality Early Childhood Education Professional Development both at the pre-service and in-service leveL It also critical that as the phases of implementation continues that the networking amongst the various Early Childhood Program service providers are engaged to assist the department in tlrrther enhancing and strengthening the services to all young children.

4, Det>artmcnt of Edoeation's Early Childhood Education Goal-The Guam Department of Education's Early Childhood Education (ECE) overall goal is to provide services tor children !rom kindergarten through grade three. "T"hc F:arly Childhood Education programs include addressing students that are second language learners and special needs: teaching to the K-3 Language Arts/Reading and Mathematics Common Core State Standards and the K-3 Content Standards & Pert(mrrance Indicators; and assessing students at their developmental leveL

'The goal of the Pre-Kindergarte11 Program Initiative is to provide a high-quality early learning experiences fbr young children. which will prepare them to enter kindergar1en ready to learn and lay the Hmndation and/or school readiness indicators.

The Prekindergarten Program \vill support and enhance young children's development through a high-quality early learning experience, which will prepare them to enter kindergarten ready to learn and lay the foundation and/or school readiness indicators. To address this m~jor goal, the Division of Curriculum & Instruction has convened an Early Childhood Education Planning Committee, which consists of representatives from the llead Start Program, Division of Curriculum & [nstruction, Special Education. Elementary Schools, and the Business Oflice. The Committee has met monthly since June 2014 to develop and plan the Prekindergarten Program ltll" implementation beginning School Year 2015.2016.

To meet this goal, the Early Childhood Education (ECE) Planning Committee have worked closely with the Guam Education Board to develop policy t\1r the inclusion of prekindergarten age students to participate in a 1\Jil-day program within our four elementar:.Y schools on n volunteer basis beginning SY2015.2016 and continue thereafter until all twentysix schools are prepared to fully implement a comprehensive Prekindergarten Program. The result is

The ECE Planning Committee \Viii focus on four critical areas during its planning stages: Curriculum Development, Program Development, Resource Development and lnlrastructure. The projected activities for the next eleven months include the f()ilowing:

GDOE RFP 015~201 1, Food Service Management Contract July 25, 20 II Page 3 of3

· Tmininn rin K-: ;.~rrrii~S~ b)

6. Familv ; -School ; Con Iorence 7. Earlv · 1 of

Julv 2015 August 2015

5. Where do we see Early Childhood Education's l're-Kindergarten l'rogram in the next live years -{)ver the next few years. the district will continue to add four more classrooms each year in the other elementary schools uutil all twenty-six elementary schools are on board for the implementation of a district-wide Prc-Kindergmten Program.

6. Conclude- Take the opportunity to thank the participants who attended the village meeting and share thai there would be other meetings in the future to provide further inf(mnation on the rollout plan.