GS3502-SettingUpLibreOffice

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Getting Started Guide

Chapter2

Setting up LibreOfficeChoosing options to suit the way you work


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Copyright

This document is Copyright 20102012 by its contributors as listed below. You may distribute itand/or modiy it under the terms o either the G!" General #ublic $icense%http&//www.gnu.org/licenses/gpl.html'( )ersion * or later( or the Creati)e Commons +ttribution$icense %http&//creati)ecommons.org/licenses/by/*.0/'( )ersion *.0 or later.

+ll trademar,s within this guide belong to their legitimate owners.

Contributors

-on aile r.ael -ussmanean ollis eber

Feedback

#lease direct any comments or suggestions about this document to&

documentation3global.libreoice.org

Acknowledgments

This chapter is based on Chapter 2 o Getting Started with OpenOffice.org 3.x. The contributors tothat chapter are&

+gnes 4elunce 5aniel Carrera#eter illier64roo, Stean +. 7eelean ollis eber 8ichele 9arri

Publication date and software version

#ublished *1 5ecember 2012. 4ased on $ibre:ice *.;. ptionsmenuselection !ibreffice > Preferences +ccess setup options

Right-cick Contro!cick :pens a conte=t menu

Ctr "Contro# z"Co$$and# "sed with other ,eys

%& Shift >z>%& :pens the !a)igator

%'' z>( :pens the Styles and ormatting window

)ocu$entation for LibreOffice is a*aiabe athttp+,,www.ibreoffice.org,get-hep,docu$entation
http://www.gnu.org/licenses/gpl.htmlhttp://creativecommons.org/licenses/by/3.0/mailto:[email protected]://www.libreoffice.org/get-help/documentationhttp://www.libreoffice.org/get-help/documentationhttp://www.gnu.org/licenses/gpl.htmlhttp://creativecommons.org/licenses/by/3.0/mailto:[email protected]://www.libreoffice.org/get-help/documentation


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Contents

Copyright"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #

Note for Mac users"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""#

Choosing options for all of !ibreffice""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" $

"ser 5ata options........................................................................................................................ Properties >-eneral.

Ctrl/click re;uired to follow hyperlinksThe deault beha)ior in $ibre:ice is to Ctr!cickon a hyperlin, to open the lin,ed document.8any people ind creation and editing o documents easier when accidental clic,s on lin,s donot acti)ate the lin,s. To set $ibre:ice to acti)ate hyperlin,s using an ordinary clic,( deselectthis option.

The other options on this dialog should be sel6e=planatory.

%igure '3+ Security options and warnings diaog

'/ Setting up LibreOffice


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Appearance options

riting( editing( and %especially' page layout are oten easier when you can see the page margins%te=t boundaries'( the boundaries o tables and sections %in riter documents'( page brea,s inCalc( grid lines in 5raw or riter( and other eatures. n addition( you might preer to use colors thatare dierent rom $ibre:ices deaults or such items as note indicators or ield shadings.

:n the LibreOffice ppearancepage %igure 1 ob?ect> and tabe boundaries

Accessibility options

+ccessibility options include whether to allow animated graphics or te=t( how long help tips remain)isible( some options or high contrast display( and a way to change the ont or the user interaceo the $ibre:ice program.

+ccessibility support relies on Sun 8icrosystems a)a technology or communications withassisti)e technology tools. See Ha)a optionsH below. The Support assisti*e technoogy toosoptionis not shown on all $ibre:ice installations. Seessisti*e (oos in LibreOfficein the elp or otherreDuirements and inormation.

Select or deselect the options as reDuired.

Choosing options for a of LibreOffice '&


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%igure '&+ Choosing accessibiity options

@ava options you install or update a a)a -untime Fn)ironment %-F' ater you install $ibre:ice( or i youha)e more than one -F installed on your computer( you can use the LibreOffice @a*a optionspage to choose the -F or $ibre:ice to use.

you are a system administrator( programmer( or other person who customies -F installations(you can use the #arameters and Class #ath pages %reached rom the a)a page' to speciy thisinormation.

you do not see anything listed in the middle o the page( wait a ew minutes while $ibre:icesearches or -Fs on the hard dis,.

$ibre:ice inds one or more -Fs( it will display them there. You can then select the +se a

@ava runtime environmentoption and %i necessary' choose one o the -Fs listed.

%igure '4+ Choosing a @a*a runti$e en*iron$ent

'4 Setting up LibreOffice


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nline update options

:n the LibreOffice Onine pdatepage %igure 1M'( you can choose whether and how oten toha)e the program chec, the $ibre:ice website or program updates. the Check for updatesautomaticallyoption is selected( an icon appears at the right6hand end o the menu bar when anupdate is a)ailable. Clic, this icon to open a dialog where you can choose to download the update.

the ,ownload updates automaticallyoption is selected( the download starts when you clic, theicon. To change the download destination( clic, the Changebutton and select the reDuired older inthe ile browser window.

%igure '6+ Onine update options

Choosing options for loading and saving documents

You can set the $oad/Sa)e options to suit the way you wor,.

the :ptions dialog is not already open( clic, Tools >ptions. Clic, the e=pansion symbol %> or

triangle' to the let o !oad34ave.

%igure '9+ Load,Sa*e options

-eneral !oad34ave options

8ost o the choices on the Load,Sa*e Generapage are amiliar to users o other oice suites.Some items o interest are described below.

Choosing options for oading and sa*ing docu$ents '6


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%igure ';. Choosing Load and Sa*e options

!oad user/specific settings with the document+ $ibre:ice document contains certain settings that are read rom the users system. henyou sa)e a document( these settings are sa)ed with it.

Select this option so that when a document loads( it ignores the stored settings in a)or o thesettings on your computer.

F)en i you do not select this option( some settings are ta,en rom your $ibre:ice installation&

Settings a)ailable in File > Print > ptions

!ame o a=

Spacing options or paragraphs beore te=t tables

normation about automatic updating or lin,s( ield unctions and charts

normation about wor,ing with +sian character ormats.

The ollowing settings are alwaysloaded with a document( whether or not this option ismar,ed&

5ata source lin,ed to the document and its )iew.

you deselect this option( the users personal settings do not o)errule the settings in thedocument. or e=ample( your choice %in the options or $ibre:ice riter' o how to updatelin,s is aected by the !oad user/specific settingsoption.

!oad printer settings with the document enabled( the printer settings will be loaded with the document. This can cause a document tobe printed on a distant printer %perhaps in an oice setting'( i you do not change the printermanually in the #rint dialog. disabled( your standard printer will be used to print thisdocument. The current printer settings will be stored with the document whether or not thisoption is selected.

0dit document properties before saving you select this option( the 5ocument #roperties dialog pops up to prompt you to enterrele)ant inormation the irst time you sa)e a new document %or whene)er you use 4ave As'.

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Always create backup copySa)es the pre)ious )ersion o a document as a bac,up copy whene)er you sa)e a document.F)ery time $ibre:ice creates a bac,up copy( the pre)ious bac,up copy is replaced. Thebac,up copy gets the e=tension .4+7.

4ave Auto2ecovery information every MinutesChoose whether to enable +uto-eco)ery and how oten to sa)e the inormation used by the

+uto-eco)ery process.

+uto-eco)ery in $ibre:ice sa)es the inormation needed to restore all open documents incase o a crash. you ha)e this option set( reco)ering your document ater a system crash willbe easier.

4ave +2!s relative to file system 3 internet"se this option to select the deault or relati)e addressing o "-$s in the ile system and onthe nternet. -elati)e addressing is only possible i the source document and the reerenceddocument are both on the same dri)e.

+ relati)e address always starts rom the directory in which the current document is located. ncontrast( absolute addressing always starts rom a root directory. The ollowing tabledemonstrates the dierence in synta= between relati)e and absolute reerencing&

Exa!ples File syste! #nternet

relati)e ../images/img.Jpg ../images/img.Jpg

absolute ile&///cN/wor,/images/img.Jpg http&//myser)er.com/wor,/images/img.Jpg

you choose to sa)e relati)ely( the reerences to embedded graphics or other obJects in yourdocument will be sa)ed relati)e to the location in the ile system. n this case( it does not matterwhere the reerenced directory structure is recorded. The iles will be ound regardless olocation( as long as the reerence remains on the same dri)e or )olume. This is important i youwant to ma,e the document a)ailable to other computers that may ha)e a completely dierentdirectory structure( dri)e or )olume names. t is also recommended to sa)e relati)ely i youwant to create a directory structure on an nternet ser)er.

you preer absolute sa)ing( all reerences to other iles will also be deined as absolute(based on the respecti)e dri)e( )olume or root directory. The ad)antage is that the documentcontaining the reerences can be mo)ed to other directories or olders( and the reerencesremain )alid.

,efault file format and ,F settings,F format version"$ibre:ice by deault sa)es documents in :pen5ocument ormat%:5' )ersion 1.2 F=tended. hile this allows or impro)ed unctionality( there may bebac,wards compatibility issues. hen a ile sa)ed in :5 1.2 F=tended is opened in an editor

that uses earlier )ersions o :5 %1.0/1.1'( some o the ad)anced eatures may be lost. Twonotable e=amples are cross6reerences to headings and the ormatting o numbered lists. youplan to share documents with people who use editors that use older )ersions o :5( you maywish to sa)e the document using :5 )ersion 1.0/1.1.

4i=e optimi=ation for ,F format. $ibre:ice documents are L8$ iles. hen you select thisoption( $ibre:ice writes the L8$ data without indents and line brea,s. you want to be ableto read the L8$ iles in a te=t editor in a structured orm( deselect this option.

,ocument type" you routinely share documents with users o 8icrosot :ice( you mightwant to change the Always save asattribute or documents to one o the 8icrosot :iceormats. Current )ersions o 8icrosot ord can open :5T iles( so this may no longer beneeded.

Choosing options for oading and sa*ing docu$ents ';


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Note+lthough $ibre:ice can open and sa)e iles in the .doc= and .=ls= ormatsproduced by 8icrosot :ice 200A and 2010( it does not yet sa)e in .ppt= ormat.This capability is planned or a uture release.


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%igure 2'+ Choosing Load,Sa*e icrosoft Office options

.TM! compatibility !oad34ave options

Choices made on the Load,Sa*e 1(L Co$patibiitypage aect T8$ pages imported into$ibre:ice and those e=ported rom $ibre:ice. See 1(L docu$ents8 i$porting,exportingin theelp or more inormation.

%igure 22. Choosing 1(L co$patibiity options

Font si=es"se these ields to deine the respecti)e ont sies or the T8$ Qont sieR1 to Qont sieRAtags( i they are used in the T8$ pages. %8any pages no longer use these tags.'

'mport / +se B0nglish 9+4A:B locale for numbershen importing numbers rom an T8$ page( the decimal and thousands separatorcharacters dier according to the locale o the T8$ page. The clipboard( howe)er( containsno inormation about the locale. this option is notselected( numbers will be interpretedaccording to the !ocale settingin Tools > ptions > !anguage 4ettings > !anguages%seepage 2*'. this option is selected( numbers will be interpreted as or the Fnglish %"S+' locale.

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'mport / 'mport unknown .TM! tags as fieldsSelect this option i you want tags that are not recognied by $ibre:ice to be imported asields. or an opening tag( an T8$:! ield will be created with the )alue o the tag name.or a closing tag( an T8$: will be created. These ields will be con)erted to tags in theT8$ e=port.

'mport / 'gnore font settings

Select this option to ha)e $ibre:ice ignore all ont settings when importing. The onts thatwere deined in the T8$ #age Style will be used.

01portTo optimie the T8$ e=port( select a browser or T8$ standard rom the 01portbo=. $ibre:ice riter is selected( speciic $ibre:ice riter instructions are e=ported.

01port / !ibreffice *asicSelect this option to include $ibre:ice 4asic macros %scripts' when e=porting to T8$ ormat.You must acti)ate this option beforeyou create the $ibre:ice 4asic macroE otherwise thescript will not be inserted. $ibre:ice 4asic macros must be located in the header o the T8$document. :nce you ha)e created the macro in the $ibre:ice 4asic 5F( it appears in thesource te=t o the T8$ document in the header.

you want the macro to run automatically when the T8$ document is opened( choose Tools> Customi=e > 0vents. See Chapter 1*( Getting Started with 8acros( or more inormation.

01port / ,isplay warninghen the !ibreffice *asicoption %see abo)e' is notselected( the ,isplay warningoptionbecomes a)ailable. the ,isplay warningoption is selected( then when e=porting to T8$ awarning is shown that $ibre:ice 4asic macros will be lost.

01port / Print layoutSelect this option to e=port the print layout o the current document as well. The T8$ ilter

supports CSS2 %Cascading Style Sheets $e)el 2' or printing documents. These capabilitiesare only eecti)e i print layout e=port is acti)ated.

01port / Copy local graphics to 'nternetSelect this option to automatically upload the embedded pictures to the nternet ser)er whenuploading using T#.

01port / Character setSelect the appropriate character set or the e=port.

Choosing language settings

There are se)eral options to customie the language setting in $ibre:ice&

nstall the reDuired dictionaries

Change some locale and language settings

Choose spelling options

'nstall the re;uired dictionaries

$ibre:ice automatically installs se)eral dictionaries with the program. To add other dictionaries(be sure you are connected to the nternet( and then use Tools >!anguage >More ,ictionaries

nline. $ibre:ice will open your deault web browser to a page containing lin,s to additional

dictionaries that you can install. ollow the prompts to select and install the ones you want.

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Change some locale and language settings

You can change some details o the locale and language settings that $ibre:ice uses or alldocuments( or or speciic documents.

n the :ptions dialog( clic, !anguage 4ettings > !anguages. The e=act list shown depends onthe 0nhanced anguage supportsettings %see igure 2


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%igure 2&+ 0xtra pages a*aiabe when enhanced anguage support options are seected

Choose spelling options

To choose the options or chec,ing spelling( clic, !anguage 4ettings > riting Aids. n theOptionssection o the page %igure 2?'( choose the settings that are useul or you.

%igure 24+ Choosing anguages> dictionaries> and options for checking speing

Some considerations&

you do not want spelling chec,ed while you type( deselect Check spelling as you type

and select ,o not mark errors. %To ind the second item( scroll down in the :ptions list.'

you want grammar to be chec,ed as you type( you must ha)e Check spelling as youtypeenabled too.

you use a custom dictionary that includes words in all upper case and words withnumbers %or e=ample( +S/


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Choosing 'nternet options

"se the nternet :ptions pages to deine search engines and sa)e pro=y settings or use with$ibre:ice.

you are using a 8oilla browser %such as ireo=' on indows or $inu=( you can enable the4rowser #lug6in so you can open $ibre:ice iles in your browser( print them( sa)e them( and wor,

with them in other ways.

you are using a "ni=6 or $inu=6based operating system %including 8ac :S L'( an additional pageo F6mail options is a)ailable( where you can speciy the e6mail program to use when you send thecurrent document as e6mail. See igure 2A. "nder indows the operating systems deault e6mailprogram is always used.

%igure 26+ Bnternet options> showing 0-$ai page a*aiabe to Linux users

indows and $inu= installations also ha)e a i,i #ublisher e=tension included by deault. Select8ediai,i in the nternet options( then clic, the +dd button to open the dialog shown in igure 2M.ere you can speciy the address %"-$' and login inormation or a wi,i. You can add se)eral wi,isto the list.

%igure 29+ Specifying a edia7iki ser*er account

Controlling !ibreffice)s AutoCorrect functions

Some people ind some or all o the items in $ibre:ices +utoCorrect unction annoying becausethey change what you type when you do not want it changed. 8any people ind some o the+utoCorrect unctions Duite helpulE i you do( then select the rele)ant options. 4ut i you indune=plained changes appearing in your document( this is a good place to loo, to ind the cause.

To open the +utoCorrect dialog( clic, Tools > AutoCorrect ptions. %You need to ha)e a

document open or this menu item to appear.'

Controing LibreOffices utoCorrect functions 2&


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n riter( this dialog has i)e tabs( as shown in igure 2B. n other components o $ibre:ice( thedialog has only our tabs. 8ore details are gi)en in the component guides.

%igure 2;+ (he utoCorrect diaog box in 7riter> showing the fi*e tabs and so$e of the

choices on the Options tab

24 S tti Lib Offi

Documents

GS3502-SettingUpLibreOffice