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proceeds benefit reap utility assistance
Nov. 23
mission county park6030 padre drive
noon-6pm
cpsenergy.com/grillsgiving
This unique event takes place at Mission County Park, where guests enjoy a festival-like atmosphere, including a competitive barbeque cook-off, live music, free parking and kid activities! The San Antonio River and Mission County Park are the perfect backdrop to host this family-friendly event. Net proceeds from GrillsGiving benefit REAP (Residential Energy Assistance Partnership).
Saturday, November 2312 – 6 PM
Mission County Park6030 Padre Drive
REAP was established in 2002 through a partnership between CPS Energy, Bexar County and the City of San Antonio. The program provides financial assistance to help the elderly, medically dependent and low-income families with young children with their utility bill. CPS Energy commits up to $1 million annually toward REAP, which provides direct customer assistance. REAP is a registered 501(c)(3) nonprofit entity.
COMPLETE YOUR TEAM REGISTRATION BY OCTOBER 25!
GENERAL DETAILS• Register team by October 25• Mandatory Head Cook Meeting on November 20, 11:30 AM-12:30 PM• Event load-in 2-5 PM on November 22• Overnight security provided• $300 registration fee per team entry; $300 fee for additional space
(1 additional max)• A panel of judges will vote in 3 categories (Brisket, Chicken and Ribs)
and attendees will vote in the People’s Choice Awards• Winners in each category will receive an award and recognition
BBQ TEAM REGISTRATION
COMPETITION CATEGORIES• Brisket, Chicken and Ribs (see cook off rules and regulations)• People’s Choice Awards (voted on by the guests):
• Meat• Non-judge guests will cast their vote for the overall best team/meat.
• Side• Optional participation. Side dish can be savory or sweet. Non-
judge guests will cast their votes.
WHAT WILL CPS ENERGY PROVIDE?• One designated 25’ W x 35’ D team space• One 8’ x 8’ covered booth • Two 8’ banquet tables• Electrical supply (maximum of one 20-amp 120 volt with 4 outlets)• Health permit• Fire permit• Electrical permit• Four parking spaces (in addition to any vehicles you can fit into your 25’
W x 35’ D space) to use for your family/team members for Friday and Saturday night
• Health Department required supplies (including buckets, water, hand soap, dish detergent, bleach, paper towels, and trash bags). Teams are responsible for procuring additional items required by the Health Department: http://www.sanantonio.gov/Health/FoodLicensing.aspx
PORTION SIZE?• A tasting is a small portion of your meat and/or side item. • Prepare a minimum of 250 tasting samples. Tastings votes determine
the People’s Choice Award winners for overall team/meat and side (side is optional).
BBQ TEAM REGISTRATION
BBQ TEAM REGISTRATION
TEAM RESPONSIBILITIES?• Complete Participant Registration by October 25• Complete Hold Harmless Agreement for each team member by
October 25• Provide at least 250 samples for the attendees and judges• Teams are responsible for cover/tent for prep and cooking areas and
ground tarps (as required by health regulations)• Banner or signage for your booth (suggested size is approximately 8’
wide by 1’ high) and booth decor if desired• Cooking, catering and serving equipment and materials (napkins,
utensils, etc.)• General supplies (scissors, tape, rope, disinfectant wipes, zip ties,
hooks, pen, dolly, extension cords, first-aid kit etc.)• Generator if your power needs are above one 20-amp 120 volt with 4 outlet• Ice• Menu selection signage as well as a Sold Out message in case it’s
needed• Compliance with all fire codes• PLEASE BRING YOUR OWN FIRE EXTINGUISHER. The fire
extinguisher must be compliant for your cooking equipment • Compliance with all health requirements prescribed by the San Antonio
Food Metropolitan Health District. http://www.sanantonio.gov keyword: food permit
• All raw food must be refrigerated at or below 41 degrees• After cooking, all food items must remain in a warming container and
maintained at 135 degrees or higher
COOK-OFF RULES & REGULATIONS• Teams consists of 1 Head Cook and up to 7 Assistants (a team cannot
exceed 8 participants)• The Head Cook and at least one team member must attend the
Mandatory Head Cook Meeting on November 20 from 11:30 AM-12:30 PM
• One entry per meat category; only one optional side entry• Pits can be any pit or smoker and may use gas, electricity, natural
wood or wood products to start the cooking process, but not to complete cooking
BBQ TEAM REGISTRATION
• Cannot use pellet cookers for official meat entries, but you are able to use them for public tastings and sides
• All meats and optional side dishes must be cooked on-site. • All garnishes and condiments are prohibited on the judges’ trays. Meats
may be cooked in sauces/liquids but once cooking is complete, no sauces/liquids should be added to the judges’ trays
• The Double Number System will be used when presenting food to judges to ensure the fairness of the competition. Teams will be provided a styrofoam tray with a hinged lid. The entry must be presented 10 minutes before the judging begins in your category.
• You should provide:• Brisket: 9 slices approximately 1/4 to 3/8 thick• Pork Spare Ribs: 9 individual cut ribs (bone-in) placed meat side up in tray • Chicken: 2 half chickens, fully jointed (to include wing, breast, leg and thigh)
TIMELINEWEDNESDAY, NOVEMBER 2011:30AM Mandatory Head Cook MeetingFRIDAY, NOVEMBER 222 - 6PM Load-in; do not arrive earlier than 2PM6PM Meat Check and Head Cook apron distributionSATURDAY, NOVEMBER 238AM Event area opens for load-in/set-up12PM Begin serving 1PM Chicken turn-in2PM Ribs turn-in3PM Brisket turn-in 4PM Serving ends5:30PM Winners announced6PM Load out Begins Teams may choose to stay overnight on Saturday, November 23 and load out on Sunday. Power and light towers are limited.
SUNDAY, NOVEMBER 2412PM All teams must be completely loaded out of the event area
PARTICIPANT REGISTRATION FORMFill-in below information, and email to [email protected] NAME: TEAM NAME:HEAD COOK NAME: EMAIL:ADDRESS: CELL:PRIMARY POC NAME IF NOT HEAD COOK:EMAIL: CELL:
$300 TEAM FEE (ONE FORM PER TEAM)Please check the categories your team will participate in: BRISKET CHICKEN RIBS SIDE
Team fee includes one space (maximum number of spaces per team is 2) for Friday-Sunday Please check box if you plan to stay overnight on Saturday.
TEAM FEE - $300 ADDITIONAL TEAM SPACE FEE - $300If you are entering 2 separate teams, you must fill out a separate agreement for each item
TOTAL REGISTRATION
Once the agreement is received and processed, a confirmation e-mail will be sent.
Please make checks payable to CPS ENERGY:CPS EnergyAttn: Stephanie Ockenfels145 Navarro St.Mail Drop: 110102San Antonio, Texas 78205
OTHER NOTESPlease provide details the event organizers might need.
BBQ TEAM REGISTRATION
HOLD HARMLESS AGREEMENT
Each participant must fill out and sign this agreement. Fill-in below information, (one for each team member) and email to [email protected]
Team Name:
First and Last Name:
Location: Mission County Park (Phase 1) 6030 Padre, San Antonio, TX 78214Date of Event: Saturday, November 22 - 24, 2019Event Start Time: November 23 - 12 PM Cook-Off End Time: November 23 - 4 PM Event End Time: November 23 - 6 PM
Type of Activity: BBQ Cook-Off Challenge Estimated attendance: 1,000 I , agree to indemnify, defend and hold harmless CPS Energy, the Venue and Outside the Box Productions or any of their agents, servants or employees harmless from and against any and all claims, actions, damages, liabilities and expenses, including but not limited to attorneys’ fees, resulting from or connected with any loss, cost or expense including, but not limited to, any loss of life, personal injury and/or damage to personal property which arise out of or is in any way connected with the above named activity or use of the premises herein described. • We understand that cooking with high heat and open flame can be dangerous and
that I will exercise care to avoid injury to myself and others around my cooking station and
• That if I’m injured during the Cook-Off or at any time throughout the duration of the event, I will not pursue legal action against any of the Event Promoters or Sponsors.
The terms and conditions here in above expressed are approved and accepted. The undersigned person hereby certifies that he/she is an officer, or other duly authorized representative of the requesting organization.
Printed Name Signature Date
Address Phone Number
SUBMIT
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