Greetings from Miami!

Greetings from Miami!

Creating, Implementing and Evaluating an Internal Grant Competition on a PUI Campus

Patrick W. Lynch Director, Office of Grants and Sponsored Programs

[email protected]

Overview of Today’s Presentation

Brief introduction to Barry UniversityThe structure of research administration at BarryChallenges promoting research on our campus

Faculty Incentive Grant Program (FIGP) Securing university support for the program Creating the eligibility criteria and application

guidelines Developing a web-based application system Conducting a peer review process Advertising and launching the FIGP Lessons learned during the past three years

Founded in 1940 as Barry College for Women by the Adrian Dominican sisters

A Catholic, private, liberal arts university

About Barry University

Predominantly undergraduate, teaching institution (17:1 student-teacher ratio)

Approximately 5,000 undergraduate students; 3,700 graduate students; seven schools and two colleges

53 undergraduate programs; 65 graduate programs (including 10 doctoral degrees)

350 FT faculty and 400 PT faculty


Approximately 39% of the fall 2009 class self-reported as “first-generation” students

Fall 2011 Undergraduate Enrollment: 26% Hispanic

According to the 2010 U.S. News and World Report Best Colleges Edition, Barry University tied for 10th place among more than 250 American colleges and universities for most racially diverse student body


Research & Sponsored Projects

President

Division of

Academic Affairs

Division of Student Affairs

Division of Business &

Finance

Division of Institutional Advancemen

t

Board of Trustees

Post-award

Pre-award

Division of Mission &

Institutional Effectivene

ss

Provost

Challenges

Barry does not offer tenure to facultyFull-time faculty can only work on grants while under

contract if released from a % of their duties; release time rarely exceeds 20%

There is no incentive pay for faculty to work on grantsBarry has limited research facilitiesFew faculty members have experience writing grant

proposalsThe culture is clearly one focused on teaching in the

classroom, not research in the laboratoryOur mission and identity sometime influence our ability

to pursue certain initiatives

Why an Internal Grant Program?

To promote research on campus and to financially support faculty projects

To convey university support for research endeavors

To introduce faculty members to the grant proposal process

To fund small projects not suitable for most external funders

To increase grant submissions to external funders

Securing University Support

Conducted a preliminary analysis of faculty members’ frustrations/concerns

Conversations with the VP for Institutional Advancement, the Provost, the President

Presentation to the Board of Trustees

Defining the Eligibility Criteria

Any full-time Barry faculty member can apply. “Full-time” is defined as having at least a 9-month contract;

A maximum of $5,000 may be requested;

All applications must be submitted using the web-based application system;

Applicants must have the approval of their Dean prior to submitting an application;


Applicants may not request any funds to support their salary;

Applicants may submit only one proposal during a single grant cycle;

If an applicant is chosen for funding during one grant cycle, s/he cannot compete in the next, consecutive grant cycle;


Faculty members must be returning to Barry on a full-time contract for at least one-year after receiving an award;

Grant recipients must have Institutional Review Board approval if the research project involves human subjects or Institutional Animal Care and Use Committee approval if the project involves animal subjects prior to project implementation;


Grant recipients will be required to provide a six-month update on the progress of their funded projects to the Review Committee and any additional updates as requested by the Committee;

Grant recipients will be required to do a public report of activities/findings to the Barry community upon completion of the grant cycle;


Grant recipients will be expected to submit an application for external funding within six months of the completion of their Faculty Incentive Grant. Funds do not need to be requested for the same project funded under their Incentive Grant. Recipients that do not follow these guidelines will be prohibited from applying for an Incentive Grant for three years;

All projects must be completed within the two-year award period. Any funds not expended during the 24-month period will be forfeited;


The Provost and/or the Review Committee may decide to award all or only part of your funding request;

Your project must be new or enhance an existing project or program. Funds cannot be used to support current projects that are already budgeted for within your area or funded from an external source. New projects will take precedence over enhancements to existing projects.

Application Guidelines: Narrative

1. Abstract (200 words or less)

2. How will your project promote Barry’s mission? (100 words or less)

3. Problem Statement: (350 words or less)

4. Research Strategy: (750 words or less)

Application Guidelines: Narrative

5. Evaluation Methods: (350 words or less)

6. Benefit to Students: (300 words or less)

7. Timeline: (100 words or less)

8. Attachment (optional- up to three pages)

Application Guidelines: Budget

Student wages Supplies (under $2,500)Equipment ($2,500 and over)Travel expensesConsultant and/or contractual feesPrinting and/or marketingParticipant-related costsOther direct expenses that can be justified for

the project

News BulletinDear members of the faculty,

I am pleased to announce the availability of internal grant funding under the university’s FY 2014 Faculty Incentive Grant Program. This third year of the program is again being made possible through generous support from the Board of Trustees. If you are a full-time faculty member on a 9-, 10- or 12-month contract and would like to apply for a grant award of up to $5,000 to support a research (or creative activity) project, you are eligible to apply.

The application period will open on Monday, February 4, 2013 and will close at 5 p.m. on Monday, March 4, 2013. Please visit the Office of Grants and Sponsored Programs’ website to access the links to the complete application guidelines as well as the online application system: http://bucwis.barry.edu/grantprograms/default.htm. If you are a first time applicant to the Faculty Incentive Grant Program, you must attend a mandatory workshop being conducted by Patrick Lynch, Director of the Office of Grants and Sponsored Programs on either Monday, Feb. 4 from 3 – 4 p.m. or Wednesday, Feb. 6 from 10 – 11 a.m. Both workshops will be held in LaVoie 113. Patrick will review the guidelines and explain the processes and procedures for preparing and submitting a grant application. There is no need to register for a workshop in advance. If you have previously applied to the program and have attended a mandatory workshop in the past, you are not required to attend again. If you are unable to attend the workshop in person, please contact Patrick to make alternate arrangements.

I hope that many of you will take advantage of this unique opportunity as a means to conduct innovative and exciting research projects at Barry.

If you have any questions prior to the workshops, please contact Patrick at extension 3072 or via e-mail at [email protected].

Linda M. Peterson, PhDProvost

http://bucwis.barry.edu/grantprograms/default.htm

mailto:[email protected]

Web-based Application System




The Peer Review Process

Review Committee members appointed by the Provost

All members score all applications on their own using a Score Sheet

Scores and comments are entered into the online application system

Peer Review Process: Score SheetPoint Value Score

0 NAThis section is intended only to provide the reviewer with a concise overview of the project and is unscored.

10How well does the applicant connect his or her project concept to the Barry mission?

15How well does the applicant clearly state the problem or issue to be addressed? Is the issue well supported with information (e.g. statistics) that justifies the problem?

25How well does the applicant describe his or her project? Are action steps concrete and specific and do they appear realistic and appropriate?Does the proposed project adequately address the issue or problem identified?Is there an innovative approach explained?Are research methods appropriate and clearly outlined?

20How well does the applicant describe his or her evaluation strategies?Is it clear how the applicant will measure his or her progress and results?

10How much impact will the project have on our students? Consider whether students will directly or indirectly benefit from the project.

5Can the project be reasonably accomplished during the proposed timeline?

15Is the budget complete and accurate?Are the proposed costs reasonable and appropriate for the proposed project?Are expenses clearly and thoroughly justified?

100 0

6. Benefit to Students

7. Timeline

8. Budget

Total

3. Research Strategy

5. Evaluation Methods

Scoring Criteria Abstract

1. Promotes the Barry Mission

2. Problem Statement

The Peer Review Process

Preliminary scores are aggregated and averaged

One committee meeting is held Each member presents on assigned applications Each application is discussed for a designated period of time Following the meeting, scores/comments can be revised

Summary of results provided to the Provost

Final decisions made and announced

Scores/comments sent to all applicants

News BulletinFaculty Incentive Grant Program Winners Announced!

The Office of the Provost and the Office of Grants and Sponsored Programs are pleased to announce the following winners of the FY 2011 Faculty Incentive Grant Program: (in alphabetical order)

• Stephanie Bingham (Arts & Sciences): “The Effect of Embryonic Ethanol on Zebrafish Cranial Motor Neuron Development”

• Paula Delpech (Health Sciences): “Developing Community-Based Participatory Research Project to Address Early Childbearing Among African American Adolescents”

• Bretton Engle (SSW): “Training Social Workers in Motivational Interviewing: On-going Individualized Feedback Versus a Workshop Only”

• Constance Mier (HPLS): “Energy Expenditure During Long Distance Kayaking”

• Mitchell Rosenwald (SSW): “Perspectives on Success by Youth Transitioning to Adulthood Who Use Independent Living Services in Broward County”

• Ye Sheng (Business): “A Study of Chinese Consumers’ Animosity Towards Foreign Products”

During this first year of the program, a total of 21 applications were received totaling $92,514 in requested funding. All $20,000 approved by the Board of Trustees was awarded.

This was an excellent start to an exciting new program- thank you to everyone who participated!

The Board of Trustees has allocated another $20,000 for the FY 2012 Faculty Incentive Grant Program. Details of the program will be announced in January.

Linda M. Peterson, PhD Provost, Barry University

Post-Award Processes

Funds deposited in College/School account

Faculty member and his/her Budget Manager will be responsible for monitoring project expenditures

6-month Progress Report includes update on expenditures

Unspent funds revert back to the University

Faculty Incentive Grant Program: Timeline Tasks/Deliverables Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July

BOT approves $20,000 allocation for FIGPGrants Offi ce develops draft eligibility criteria and application guidelines (including narrative and budget requirements)Various meetings with the Provost and Vice Provost to obtain feedback and revise guidelinesVarious meetings with the Budget Offi ce and Grants Finance (post-award)FIGP Criteria/guidelines finalizedDevelopment of web-based application system with DoITMandatory training workshops held for all potential applicantsReview process developedApplication Period open from March 25, 2011-April 22, 2011Final Review Committee Members appointedFirst meeting of Review CommitteeInitial reviewer scores due in web-based systemFinal meeting of Review CommitteeFinal scores/recommendations provided to the ProvostFunding decisions announcedMandatory grant management workshop for all awardeesProject period begins for all awardees

2010 2011

Lessons Learned

Need to consider applications for “creative activities”

Must stress to applicants that narratives should be written in plain language and as free of discipline-specific technical language as possible

If collaborators involved, a letter of support/commitment should be mandatory

Make it clear to Review Committee that their comments will be shared with applicants

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Questions?

Documents

Greetings from Miami!