AGENDA

GREEN COVE SPRINGS CITY COUNCIL 321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA

SPECIAL SESSION TUESDAY, AUGUST 18, 2015 - 9:00 A.M.

ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS AGENDA IS REQUESTED TO COMPLETE A CARD AVAILABLE AT THE CITY CLERK'S DESK. SPEAKERS ARE RESPECTFULLY REQUESTED TO LIMIT THEIR COMMENTS TO THREE (3) MINUTES.

THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS WHICH EMIT AN AUDIBLE SOUND DURING ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEAL TH CARE PROVIDERS ON CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING.

Invocation & Pledge of Allegiance to the Flag

Roll Call

COUNCIL BUSINESS

1. Overview of the Enterprise Funds.

2. City Council review of the Enterprise Funds:

a. Electric b. Water c. Wastewater d. Solid Waste e. Stormwater f. Customer Service

3. City Council review of the Enterprise Funds Capital Improvement Program (CIP):

a. Electric b. Water c. Wastewater d. Solid Waste e. Stormwater f. Customer Service

4. City Council review of the General Fund Capital Improvement Program (CIP):

a. Augusta Savage Arts & Community Center (ASACC) b. Information Technology c. General Services d. Code Enforcement e. Police f. Public Works

i. Streets ii. ROW Maintenance iii. Parks and Recreation iv. Equipment Maintenance

Item No.

AGENDA August 18, 2015

Page 2 of 2

5. Council referrals from August 4, 2015:

a. Additional Homestead Exemptions for Persons 65 and Older meeting Eligibility requirements.

b. Electric Distribution Services c. Citywide Wage History by Department- FY 2014 - 2016 d. Citywide Insurance Lines - $45,000 e. Recodification and Scanning Projects

6. Future Council Budget Decisions for September:

a. Red Light Camera b. Ad Valorem Collection Rate c. Outside Agency Requests

7. Adjournment.

The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m. Meetings are held in City Hall at 321 Walnut Street and audio recordings of the meetings are posted in the City's website at www.greencovesprings.com.

The City may take action on any matter during this meeting, including items that are not set forth within this agenda.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.

Public Participation: Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to speak on any "proposition" before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public · participation does not affect the right of a person to be heard as otherwise provided by law.

Exparte Communications: Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such comments before a vote is taken.

Minutes of the City Council meetings can be obtained from the City Clerk's office. The Minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party.

Pe.rsons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting . will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.

OFFICE OF THE CLAY COUNTY PROPERTY APPRAISER

Honorable Roger A. Suggs, CFA, AAS, CCF State-Certified General Real Estate Appraiser RZ2771

Ms. Danielle Judd, City Manager City of Green Cove Springs 321 Walnut Street Green Cove Springs, FL 32043

August 4, 2015

RE: Additional Homestead Exemptions for Persons 65 and Older

Dear Ms. Judd:

On July 27th, you made a request for the Clay County Property Appraiser's Office to provide you with an estimate of the potential ad valorem tax impact should the city adopt an ordinance whereby allowing for the implementation of the Additional Homestead Exemptions for Persons 65 and Older. Additionally, you asked "how far in advance" the city would need to enact the ordinance.

Article VII of the Florida Constitution and Florida Statute s. 196.075 authorizes counties and municipalities the option to grant by local ordinance two separate additional homestead property exemptions for qualified persons who are 65 years of age and older, and who meet certain requirements. A copy of the ordinance must be delivered to the property appraiser no later than December 1 of the year prior to the year the exemption will take effect.

The two exe.mptions are as follows:

Exemption #1: Additional homestead exemption up to $50,000 for persons 65 and older who have legal or equitable title to real estate and maintains thereon the permanent residence of the owner, and who have a limited income as prescribed by Florida law.

Exemption #2: Additional homestead exemption for persons 65 and older with limited income and at least 25 years of consistent and permanent residency. The property must have a just value less than $250,000 (as determined by the property appraiser). The exemption is equal to the assessed value of the property.

Note: Applicants must satisfy the requirements of the first exemption to be eligible for the second exemption. Additionally, the exemptions apply only to the tax levies (millage rates) of the county or municipality granting the exemptions.

Main Office County Administration Building 477 Houston Street, 2nd Floor Green Cove Springs, FL 32043 Telephone: (904) 269/284-6305 Fax: (904) 284-2923 www.ccpao.com

Cert[ficate of Excellence in Assessment Administration. IAAO

Orange Park Office Park Central Plaza 1518 Park Avenue

Orange Park, FL 32073 Telephone: (904) 541-5332

www.facebook.com/ccpaofl

Page2 Senior's Exemption

As you are aware, the Board of County Commissioners adopted Exemption #1 in 2000. According to our records; there are seventy-three (73) parcels located within the city limits of Green Cove Springs that received the BCC's exemption for the 2015 assessment roll (see enclosed spreadsheet). Those parcels have an estimated city taxable value of $3,112,013 and corresponding ad valorem taxes of $11,203.25. If the city elects to adopt Exemption #1 (at the $50,000 maximum), the taxable value would be reduced to $886,382, with corresponding ad valorem taxes of $3,190.98 (using the 2014 millage rate of 3.6000). This would result in an ad valorem tax reduction of $8,012.27.

Of the seventy-three (73) parcels that may be eligible for Exemption #1, twenty-three (23) may also be eligible for Exemption #2. If the city elects to adopt Exemptions # 1 and #2, the taxable value would be further reduced to $837,386, with corresponding ad valorem taxes of $3,014.59. This would result in a combined ad valorem tax reduction of $8,188.66.

I hope this information is beneficial. For your convenience, I have included a copy of Florida Statutes. 196.075 and a copy of the Town of Orange Park's adopting ordinance. If you have any questions or need additional clarification, please contact me at (904) 278-4712 or tdrake@ccpao.com.

Tracy . Drake, CAE, RES, AAS, CFE Assistant Property Appraiser State-Certified General Real Estate Appraiser RZ2759

enclosures

CLAY COUNTY PROPERTY APPRAISER'S OFFICE Estimated Impact of Senior's Exemption and Long-Term Residency- City of GCS

2015 2015 2015 Taxable Taxable ·

Parcel Assessed Taxable Estimated Valuew/ Estimated Value w/ Estimated Number Value Value Taxes $50,000 sx Taxes ·Residency Taxes

04-06-26-015231-002-25 $190,728 ~p140,728 $506.62 $90,728 $326.62 $90,728 $326.62

04-06-26-015231-005-07 $142,340 $92,430 $332.75 $42,430 $152.75 $42,430 $152.75

04-06-26-015231-005-12 $146,690 $96,690 $348.08 $46,690 $168.08 $46,690 $168.08

04-04-26-015231-005-37 $121,175 $71,175 $256.23 $21,175 $76.23 $21,175 $76.23

37-06-26-015231-013-11 $169,240 $118,740 $427.46 $68,740 $247.46 $68,740 $247.46

04-06-26-015231-021-32 $180,765 $130,765 $470.75 $80,765 $290.75 $80,765 $290.75

3 7-06-26-015231-021-61 $159,177 $109,177 $393.04 $59,177 $213.04 $59,177 $213.04

05-06-26-015231-025-67 $187,400 $137,400 $494.64 $87,400 $314.64 $87,400 $314.64

05-06-26-015231-025-72 $197,623 $147,123 $529.64 $97,123 $349.64 $97,123 $349.64

05-06-26-015232-001-60 $198,534 $148,534 $534.72 $98,534 $354.72 $98,534 $354.72

05-06-26-015234-004-43 $106,614 $56,614 $203.81 $6,614 $23.81 $6,614 $23.81

38-06-26-016617 -000-00 $93,272 $42,772 $153.98 $0 $0.00 $0 $0.00

38-06-26-016797-000-00 $104,683 $54,683 $196.86 $4,683 $16.86 $4,683 $16.86

38-06-26-016 816-000-02 $117,229 $60,729 $218.62 $10,729 $38.62 $10,729 $38.62

38-06-26-016816-001-00 $48,590 $22,590 $81.32 $0 $0.00 $0 $0.00

38-06-26-016816-002-00 $52,970 $24,500 $88.20 $0 $0.00 $0 $0.00

38-06-26-016840-003-00 $51,206 $25,000 $90.00 $0 $0.00 $0 $0.00

38-06-26-016846-000-00 $53,881 $24,500 $88.20 $0 $0.00 $0 $0.00

38-06-26-016879-000-00 $39,445 $14,445 $52.00 $0 $0.00 $0 $0.00

38-06-26-016881-000-00 $70,803 $25,000 $90.00 $0 $0.00 $0 $0.00

38-06-26-016882-000-00 $30,017 $4,517 $16.26 $0 $0.00 $0 $0.00

38-06-26-016 908-000-00 $46,882 $21,382 $76.98 $0 $0.00 $0 $0.00

38-06-26-016928-002-00 $68,186 $25,000 $90.00 $0 $0.00 $0 $0.00

3 8-06-26-016 9 51-000-00 $47,059 $22,059 $79.41 $0 $0.00 $0 $0.00 38-06-26-016 9 5 5-000-00 $83,586 $33,586 $120.91 $0 $0.00 $0 $0.00

38-06-26-017004-000-00 $38,599 $13,099 $47.16 $0 $0.00 $0 $0.00

38-06-26-017007-001-08 $63,119 $24,500 $88.20 $0 $0.00 $0 $0.00

38-06-26-017007-001-65 $57,483 $24,500 $88.20 $0 $0.00 $0 $0.00

2015 2015 2015 Taxable Taxable

Parcel Assessed Taxable Estimated Valuew/ Estimated Valuew/ Estimated

Number Value Value Taxes $50,000 sx Taxes , Residency Taxes

38-06-26-017007-001-77 $68,829 $11,700 $42.12 $0 $0.00 I

$0 $0.00 I 38-06-26-01707 4-000-00 $36,349 $11,349 $40.86 $0 $0.00 I $0 $0.00

38-06-26-017081-000-00 $87,798 ~p37,298 $134.27 $0 $0.00 I $0 $0.00

38-06-26-017165-001-00 $99,144 $49,144 $176.92 $0 $0.00 $0 $0.00

38-06-26-017167-003-00 $56,054 $25,000 $90.00 $0 $0.00 $0 $0.00

38-06-26-017168-000-00 $45,295 $19,795 $71.26 $0 $0.00 $0 $0.00

38-06-26-017170-002-00 $80,828 $30,828 $110.98 $0 $0.00 $0 $0.00

38-06-26-017304-000-00 $32,627 $7,627 $27.46 $0 $0.00 $0 $0.00

38-06-26-017316-000-00 $37,001 $11,501 $41.40 $0 $0.00 $0 $0.00

38-06-26-017380-000-00 $130,035 $80,035 $288.13 $30,035 $108.13 $30,035 $108.13

38-06-26-017456-000-00 $32,523 $7,023 $25.28 $0 $0.00 $0 $0.00

38-06-26-017578-000-00 $118,030 $68,030 $244.91 $18,030 $64.91 $18,030 $64.91

38-06-26-017603-001-00 $168,230 $118,230 $425.63 $68,230 $245.63 $68,230 $245.63

38-06-26-017719-000-00 $28,765 $3,265 $11.75 $0 $0.00 $0 $0.00

38-06-26-017899-001-00 $63,210 $24,500 $88.20 $0 $0.00 $0 $0.00

38-06-26-017960-003-15 $85,888 $35,888 $129.20 $0 $0.00 $0 $0.00

38-06-26-017960-003-34 $84,328 $34,328 $123.58 $0 $0.00 $0 $0.00

38-06-26-017960-003-48 $103,553 $53,053 $190.99 $0 $0.00 $0 $0.00

38-06-26-017960-003-77 $79,201 $28,201 $101.52 $0 $0.00 $0 $0.00

38-06-26-017960-003-96 $86,345 $36,345 $130.84 $0 $0.00 $0 $0.00

38-06-26-017960-003-99 $85,309 $34,809 $125.31 $0 $0.00 $0 $0.00

38-06-26-018002-000-00 $44,432 $18,932 $68.16 $0 $0.00 $0 $0.00

38-06-26-018009-000-00 $148,996 $98,996 $356.39 $48,996 $176.39 $0 $0.00

38-06-26-018032-001-00 $75,629 $25,629 $92.26 $0 $0.00 $0 $0.00

38-06-26-018039-000-00 $69,408 $24,500 $88.20 $0 $0.00 $0 $0.00

38-06-26-018067-007-00 $85,509 $35,009 $126.03 $0 $0.00 $0 $0.00

38-06-26-018072-000-00 $41,847 $16,347 $58.85 $0 $0.00 $0 . $0.00

38-06-26-018120-000-00 $90,733 $36,940 $132.98 $0 $0.00 $0 $0.00

38-06-26-018138-000-00 $106,303 $56,303 $202.69 $6,303 $22.69 $6,303 $22.69

38-06-26-018162-000-00 $79,770 $29,270 $105.37 $0 $0.00 $0 $0.00

38-06-26-01816 5-000-00 $50,373 $24,500 $88.20 $0 $0.00 $0 $0.00

2015 2015 2015 Taxable Taxable

Parcel Assessed Taxable Estimated Valuew/ Estimated Value w/ Estimated Number Value Value Taxes $50,000 sx Taxes Residency Taxes

38-06-26-018201-000-00 $41,078 $15,578 $56.08 $0 $0.00 $0 $0.00

38-06-26-018207-009-00 $49,037 $24,037 $86.53 $0 $0.00 $0 $0.00

38-06-26-018234-000-00 $21,239 $0 $0.00 $0 $0.00 $0 $0.00 38-06-26-018254-000-00 $15,158 $0 $0.00 $0 $0.00 $0 $0.00

38-06-26-018263-000-00 $61,183 $24,500 $88.20 $0 $0.00 $0 $0.00

38-06-26-018266-007-00 $48,423 $23,423 $84.32 $0 $0.00 $0 $0.00

38-06-26-018288-000-00 $45,721 $20,221 $72.80 $0 $0.00 $0 $0.00

38-06-26-018294-003-00 $38,701 $13,201 $47.52 $0 $0.00 $0 $0.00

38-06-26-018298-002-00 $92,519 $42,019 $151.27 $0 $0.00 $0 $0.00

38-06-26-018299-001-15 $96,274 $45,774 $164.79 $0 $0.00 $0 $0.00

38-06-26-018401-003-00 $43,238 $18,238 $65.66 $0 $0.00 $0 $0.00

38-06-26-018409-002-00 $52,534 $24,500 $88.20 $0 $0.00 $0 $0.00

38-06-26-018409-010-02 $67,749 $25,000 $90.00 $0 $0.00 $0 $0.00

38-06-26-018413-008-05 $79,909 $28,909 $104.07 $0 $0.00 $0 $0.00

Total: $6,022,401 $3,112,013 $11,203.25 $886,382 $3,190.98 $837,386 $3,014.59

*All just values are $250,000, or less.

Possible long-term resident (E.xemption #2).

~hapter 19~ Section 075 - 2014 Florida Statutes - The Florida Senate http://www.flsenate.gov/Laws/Statutes/2014/196.07 5

l of2

The Florida Senate 2014 Florida Statutes

l TitleXIV

\ TAXATION AND FINANCE

! Chapter 196 I EXEMPTION

l Entire Chapter

196.075 Additional homestead exemption for persons 65 and older. -

(1) As used in this section, the term:

I SECTION 075

! Additional homestead exemption

I for persons 65 and older.

(a) "Household" means a person or group of persons living together in a room or group of rooms as a housing

unit, but the term does not include persons boarding in or renting a portion of the dwelling.

(b) "Household income" means the adjusted gross income, as defined in s. 62 of the United States Internal

Revenue Code, of all members of a household.

(2) In accordance with s. 6( d), Art. VII of the State Constitution, the board of county commissioners of any county

or the governing authority of any municipality may adopt an ordinance to allow either or both of the following

additional homestead exemptions:

(a) Up to $50,000 for any person who has the legal or equitable titl~ to real estate and maintains thereon the

permanent residence of the owner, who has attained age 65, and whose household income does not exceed $20,000; or

(b) The amount of the assessed value of the property for any person who has. the legal or equitable title to real

estate with a just value less than $250,000 and has maintained thereon the permanent residence of the owner for at

least 25 years, who has attained age 65, and whose household income does not exceed the income limitatiOn

prescribed in paragraph (a), as calculated in subsection (3).

(3) Beginning January 1, 2001, the $20,000 income limitation shall be adjusted annually, on January 1, by the

percentage change in the average cost-of-living index in the period January 1 through December 31 of the immediate

prior year compared w ith the same period for the year prior to that. The index is the average of the monthly

consumer-price-index figures for the stated 12-monfu period, relative to the United States as a whole, issued by the

United States Department of Labor.

(4) An ordinance granting an additional homestead exemption as aut.1i.orized by t.11is section must meet the

following requirements:

(a) It must be adopted under the procedures for adoption of a nonemergency ordinance specified in chapter 125

by a board of county commissioners or chapter 166 by a municipal governing authority, except that the ·exemption

authorized by paragraph (2)(b) must be authorized by a super majority (a majority plus one) vote of the members of

the governing body of the county or municipality granting such exemption.

(b) It must specify that the exemption applies only to taxes levied by the unit of government granting the

exemption. Unless otherwise specified by the county or municipality, this exemption will apply to all tax levies of the

county or municipality granting the exemption, including dependent special districts and municipal service taxing

units.

( c) It must specify the amount of the exemption, which may not exceed the applicable amount specified in

subsection (2). If the county or municipality specifies a different exemption amount for dependent special districts or

municipal service taxing units, the exemption amount must be uniform in all dependent special districts or municipal

service taxing units within the county or municipality.

( d) It must require that a taxpayer claiming the exemption annually submit to the property appraiser, not later

than March 1, a sworn statement of household income on a form prescribed by the Department of Revenue.

(5) The department must require by rule that the filing of the statement be supported by copies of any federal

income tax returns for the prior year, any wage and earnings statements (W-2 forms), any :request for an extension of

time to file returns, and any other documents it finds necessary, for each member of the household, to be submitted fo1

7/27/2015 2:30 P1

:hauter 19? Section 07 5 - 2014 Florida Statutes - The Florida Senate http://www.flsenate.gov/Laws/Statutes/2014/196.07~

2 of2

inspection by the property appraiser. The taxpayer's sworn statement shall attest to the accuracy of the documents

and grant permission to allow review of the documents if requested by the property appraiser. Submission of

supporting documentation is not required for the renewal of an exemption under this section unless the property

appraiser requests such documentation. Once the documents have been inspected by the property appraiser, they

shall be returned to the taxpayer or otherwise destroyed. The property appraiser is authorized to generate random

audits of the taxpayers' sworn statements to ensure the accuracy of the household income reported. If so selected for

audit, a taxpayer shall execute Internal Revenue Service Form 8821 or 4506, which authorizes the Internal Revenue

Service to release tax information to the property appraiser's office. AH reviews conducted in accordance with this

section shall be completed on or before June 1. The property appraiser may not grant or :renew the exemption if the

required documentation requested is not provided.

(6) The board of county commissioners or municipal governing authority must deliver a copy of any ordinance

adopted under this section to the property appraiser no later than December 1 of the year prior to the year the

exemption will take effect. If the ordinance is repealed, the board of county commissioners or municipal governing

authority shall notify the property appraiser no later than December 1 of the year prior to the year the exemption

expires.

(7) Those persons entitled to the homestead exemption ins. 196.031 may apply for and receive an additional

homestead exemption as provided in this section. Receipt of the additional homestead exemption provided for in this

· section shall be subject to the provisions of ss. 196.131 and 196.161, if applicable.

(8) If title is held jointly with right of survivorship, the person residing on the property and otherwise qualifying

may receive the entire amount of the additional homestead exemption.

(9) If the property appraiser determines that for any year within the immediately previous 10 years a person who

was not entitled to the additional homestead exemption under this section was granted such an exe~ption, the

property appraiser shall serve upon the owner a notice of intent to record in the public records of the county a notice

of tax lien against any property owned by that person in the county, and that property must be identified in the notice

of tax lien. Any property that is owned by ~e taxpayer and is situated in this state is subject to the taxes exempted by

the improper homestead exemption, plus a penalty of 50 percent of the unpaid taxes for each year and interest at a

rate of 15 percent per annum. However, if such an exemption is improperly granted as a result of a clerical mistake or

omission by the property appraiser, the person who improperly received the exemption may not be assessed a penalty

and interest. Before any such lien may be filed, the owner must be given 30 days within which to pay the taxes,

penalties, and interest. Such a lien is subject to the procedures and provisions set forth ins. 196.161(3).

History.-s. 1, ch. 99-341; s. 1, ch. 2002-52; s. l, ch. 2007-4; s. 26, ch. 2010-5; s. 1, ch. 2012-57; s. 9, ch. 2013-72; s. 27, ch. 2014-17.

Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes.

Copyright © 2000- 2015 State· of Florida.

7/27/2015 2:30 p

Town of Orange Park 2042 Park Avenue " Orange Park, Florida 32073 ~ Telephone 904/264-9565

January 14, 2014

Mr. Roger Suggs

qay County Property Appraiser 4 77 Houston Street Green Cove Springs, FL 32043

RE: Homestead Exemptions in Orange Park

Dear Rog.er:

[5) lE ~ IE ~ \\9 IE ml lfll JAN 1 6 2014 lW

CLAY COUNTY PROPERlY APPRAISER

Enclosed please find certified copies of two ordinances passed by the Oran ge Park Town Council on January 7, 2014. These ordinances grant additional homestead exemptions to certain

qualifying individuals in the Town pursuant to Florida Statute 196.075.

We look forward to working with you to implement these exemptions in the Town for the 2015 tax year. Please do not hesitate to contact me should you have any questions or need additional

information.

Sincerely,

CC: Sam Garrison, Towp. Attorney

Enclosures

/sjc

+. '· ~

' I

ORDINANCE NO. :01-14

AN ORDINANCE OF THE TOWN OF ORANGE PARK, ESTABLISHING AN

FLORIDA, ADDITIONAL

HOMESTEAD EXEMPTION IN AN AMOUNT UP TO FIFTY THOUSAND DOLLARS FOR CERTAIN QUALIFYING LOW-INCOME SENIOR CITIZENS PURSUANT TO SECTION 196.075, FLORIDA STATUTES, TO BE APPLIED TO AD VALOREM TAXES LEVIED BY THE TOWN OF ORANGE PARK; PROVIDING FOR THE ANNUAL SUBMISSION OF A SWORN STATEMENT OF HOUSEHOLD INCOME AND SUPPORTING DOCUMENTATION TO THE COUNTY PROPERTY APPRAISER; PROVIDING APPLICABILITY FOR TITLE HELD JOINTLY WITH A RIGHT OF SURVIVORSHIP; PROVIDING FOR AVAILABILITY OR WAIVER OF THE EXEMPTION; PROVIDING FOR TRANSMITTAL OF THE ORDINANCE TO THE PROPERTY APPRAISER; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN IMMEDIATE EFFECTIVE DATE

WHEREAS, Section 196. 075, Florida Statutes· authorizes

municipalities to provide qualified low income seniors with

an additional annual homestead exemption in an amount up to

$50,000.00, and

WHEREAS, the Orange Park Town Council has determined

that the adoption of an ordinance ~. creating such an

additional homestead exemption for qua\ified low income

1

seniors is in the best interest of the Town and provides

such seniors with much needed tax relief; now therefore,

BE IT. ORDAINED by the Town Council of Orange Park:

Section 1. Purpose and Intent. In accordance with

Section 196.075, Florida Statutes, any person sixty-five

(65) years of age or older who has the lega~ or equitable

title to real estate located within the Town of Orange Park

and thereon maintains their permanent residence, and whose

household income does not exceed Twenty Thousand Dollars

($20,000.00) as annually adjusted pursuant to Section

196.075, Florida Statutes, shall be entitled to make

application for an additional homestead exemption of up to

Fifty Thousand Dollars ($50,000.00). This additional

homestead exemption, if granted, shall be in addition to

and shall not replace any .other lawfully approved

additional homestead exemption for low income seniors

authorized under Section 196.075, Florida Statutes, and

shall be applied to all ad valorem taxes levied by the Town

of Orange Park.

Section 2. Annual Application Requirement. Every

person claiming the additional homestead exemption pursuant

to this Ordinance must file a sworn -written statement of

household income with the Clay County Property Appraiser no

later than March 1st of each year for which such exemption

2

is claimed. Such sworn statement and supporting

documentation as required by the Florida Department of

Revenue shall be filed on a form prescribed by the

Department.

Section 3. Right of Survivorship. If title is held

jointly with right of survivorship, the person residing on

the property and otherwise qualifying may receive the

entire amount of' this additional homestead exemption.

Section 4. Availability of Exemption. Section

196.075, Florida Statutes requires that once approved, this

Ordinance be delivered to the Clay County Property

Appraiser no later than December 1, 2 014, for it to be

effective for the 2015 tax year. This additional exemption

shall be available commencing with the year 2015 tax roll,

and the Clay County Property Appraiser may begin accepting

sworn statements of household income and supporting

documentation for the year 2015 tax roll as soon as the

appropriate forms are available from the Florida Department

of Revenue.

Sedtion 5. Failure to File Application. Failure to

file the sworn statement of household income and supporting

documentation by March 1st of any given year shall

constitute a waiver of the exemption privilege for that

year.

3

Section 6. Transmittal to the Property Appraiser.

Upon adoption by the Town Council, the Town Clerk shall

deliver a certified copy of this Ordinance to the Clay

County Property Appraiser to be applicable for the tax year

2015.

Section 7. Conflicts. In the event that the

provisions of this Ordinance are in conflict with any other

ordinance, then the provisions of this Ordinance shall

prevail.

Section 8. Severability. If any section, sentence,

clause or phrase of this Ordinance is held to be invalid or

unconstitutional by any court of competent jurisdiction,

then said holding shall in no way affect the validity of

the remaining portions of this Ordinance.

Section 9. Effective Date. That this Ordinance shall

become effective immediately upon its adoption.

Passed on first reading this 3rd day of December,

2013.

Passed on second reading this 7th ~----'----

day of January ,

2014.

4

ATTEST:

FORM APPROVED:

~~~-TowATTo~Eriltc:::

CERTIFICATION I, SARAH CAMPBELL, 'l'('·~.-n Cler.~ in ~~ for tM ~ af Orange Park, Florida, do hereby certify this is a true and correct

copy off~' Q/-14 dated I ~ . , according to the records of the Town of Orange Park. Gif,f3? pe.der my hand and the seal of Orange P~ Florida this I!:!_ day of . · A.D.,20~.

s

5

ORDINANCE NO.· : 02-14

AN ORDINANCE OF THE TOWN OF ORANGE PARK, FLORIDA, ESTABLISHING AN ADDITIONAL HOMESTEAD EXEMPTION IN THE AMOUNT OF THE ASSESSED VALUE OF THE PROPERTY FOR CERTAIN QUALIFYING, LONG-TERM RESIDENT, LOW-INCOME .SENIORS WHO ARE MAINTAINING THEIR

. PERMANENET RES I DENCE THEREON, ; HAVING A JUST VALUE LESS THAN

TWO HUNDRED AND FIFTY . THOUSAND ~OL~~S, PURSUANT TO SECTION ·196.075, FLORIDA STATUTES, TO BE - APPLIED TO AD VALOREM TAXES LEVIED BY THE TOWN OF PROVIDING SUBMISSION

ORANGE FOR THE

OF· A

PARK; ANNUAL

SWORN STATEMENT OF HOUSEHOLD INCOME AND SUPPORTING DOCUMENTATION TO THE COUNTY PROPERTY ,APPRAISER; PROVIDING :APPLICABILITY FOR TITLE HELD JOINTLY WITH A RIGHT OF SURVIVORSHIP; PROVIDING FOR AVAILABILITY OR WAIVER OF THE EXEMPTION; PROVIDING FOR TRANSMITTAL OF THE ORDINANCE TO THE COIBNTY PROPERTY APPRAISER; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN IMMEDIATE EFFECTIVE DATE

WHEREAS , Section 196. 075, Florida Statutes authorizes

municipalities to provide qualified low income seniors who

have maintained their home as their permanent residence for

at least twenty-five (25) years and whose home has a just

value of less than Two Hundred and Fifty Thousand Dollars

1

($2501000.00) with an additional annual homestead exemption

in the amount of the assessed value of the property 1 and

WHEREAS r the Orange Park Town Council has determined

that the adoption of an ordinance creating such an

additional homestead exemption for qualified 1 · low-income

seniors who are long-term Town residents / is in the best

interest of the Town and provides such seniors with much

!

needed tax relief; now therefore 1

BE IT ORDAINED by the Town Council of Orang.e Park:

Section 1. Purpose and Intent. In accordance with

Section 196 .. 075 1 Florida Statutes / any person sixty-five

(65) years of age or older who has the legal or equitable

title to real estate located within the Town of Orange Park

having a just value less than Two Hundred and Fifty

Thousand Dollars ($250/000.00) and which has been

maintained as their permanent residence for at least

twenty-five (25) years, and whose household income does not

exceed Twenty Thousand Dollars ($20 1 000.00) as annually

adjusted pursuant to Section 196.075 1 Florida Statutes 1

shall be entitled to make application for an additional

homestead exemption in the amount of the assessed value of

the property. This additional homestead exemption, if

granted, shall be in addition to and shall not replace any

other lawfully approved additional homestead exemption for

2

low income seniors authorized under Section 196.075,

Florida Statutes, and shall be applied to all ad valorem

taxes levied by the Town of Orange Park.

Section 2. Annual Application Requirement. Every

person claiming the additional homestead exemption pursuant

to this Ordinance must file a sworn written statement of

household income with the Clay County Property Appraiser no

later than March 1st of each year for which such exemption

is claimed. Such sworn statement and supporting

documentation as required by the Florida Department of

Revenue shall be filed on a form prescribed by the

Department.

Section 3. Right of Survivorship . If title is held

jointly with right of survivorship, the person residing on

the property and otherwise qualifying may receive the

entire amount of this additional homestead exemption.

Section 4. Availability of Exemption . Section

196.075, Florida Statutes requires that once approved by a

super majority (a majority plus one) of the members of the

Town Council, this Ordinance be delivered to the Clay

County Property Appraiser no later than December 1, 2014,

for it to be effective for the 2015 tax year. This

additional exemption shall be available commencing with the

year 2015 tax roll, and the Clay County Property ·Appraiser

3

may begin accepting sworn statements. of household income

and supporting documentation for the year 2015 tax roll as

soon as the appropriate forms are available from the

Florida Department of Revenue.

Section 5. Failure to File Application . Failure to

file the sworn statement of household income and supporting

d t t · b M h 1st of · h 11 ocumen a ion y arc any given year s a

constitute a waiver of the exemption privilege for that

year.

Section 6. Transmittal to the Property Appraiser.

Upon adoption by a super majority of the Town Council, the

Town Clerk shall deliver a certified copy of this Ordinance

to the Clay County Property Appraiser to be applicable for

the tax year 2015 :·

Section 7. Conflicts. In the event that the

provisions of this Ordinance are in conflict with any other

ordinance, then the provisions of this Ordinance shall

prevail.

Section 8. Severability. If any section , sentence ,

clause or phrase of this Ordinance is held to be invalid or

unconstitutional by any court of competent jurisdiction,

then said holding shall in no way affect the validity of

the remaining portions of this Ordinance .

4

Section 9 . Effective Date. That this Ordinance shall

become effective immediately upon its adoption .

Passed on first reading this 3rd day of December ,

2013.

Passed on second reading this 7th ---- day of January ,

2014.

ATTEST:

FORM APPROVED:

5

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF AUGUST 18, 2015

SUBJECT:. Council Referral - Contract Distribution Services for City of Green Cove Springs Electric Utility

BACKGROUND: During the August 4th Budget Workshop for FY 2016, the Administration

was asked to come back on August 18th regarding contracting for services to handle Distribution

Services and Operations Management for our Electric Utility. The subject was also discussed

with all Electric Personnel at the Operations Center on August 5th.

For Council consideration, there are items which should be considered as we determine next

steps-

~All Line Crew Budgeted Positions (Lineman, Line Crew Leader, and Superintendent)

should be part of that consideration

~ All current Line Crew empfoyees should be assured transition from the City to a

private entity without loss of employment

~A Request for Qualifications (RFQ) should be prepared and released

~ Incentives and Penalties should be considered as part of any transition to the private

sector

~An analysis (pros/cons) of costs and benefits (tangible and intangible) vs. current

organization structure

savmgs

~ All system assets shall remain property of the City of Green Cove Springs

~ Electric Utility Operations Center will remain at its current location

~ Rolling stock and inventory will continue to be procured through the City for sales tax

~ Capital purchases and projects will be under the direction of the City

FISCAL IMPACT I FUNDING SOURCE: The Proposed Budget for FY 2016 consists of these elements:

Personal Services (Salaries, Benefits) $624,873

Operating (Materials, Supplies, Utilities) $458,151

Purchased Power (FMPA) $9,720,000

Capital $1,214,667

Non-Operating - Debt Service $275,232

Non-Operating- Contingency, Contribution RE, Bad Debt, Sales Tax $207,832

Non-Operating - Cost Recovery $434,345

Non-Operating - Transfers to GF $900,000

TOTAL FUND $13,835,100

RECOMMENDATION: Authorize the Administration to issue a RFQ.

I MOTION: Subject to Council direction.

SUBMITTED BY:

Fund Dept.# Dept. Name FY 15-16 FL League Prop./ FL League Prof./

Proj. Budget Amt. Auto Premiums G.L. Preimums

Total Bill $129,258 $59,756

General 1319 General Gov't. $51,211 $22,955 $6,452

1517 Code Enf. $317 $317

2021 Police $59,916 $17,458 $33,948

3052 Public Works· $15,850 $14,987

3072 Parks $33,999 $5,366

3090 Equip. Maint. $721 $721

Subtotal - Gen. Fund $162,014 $61,804 $40,400

Building 1516 Building $500 $500

Electric 3031 Electric $39,272 $24,948 $6,452

Water 3033 Water $33,949 $18,763 $6,452

Solid Wst 3034 Solid Waste $4,944 $4,944

W/W 3035 Wastewater $32,579 $17,393 $6,452

Cust. Svc. 3038 Customer Svc. $906 $906

Totals $274,164 $129,258 $59,756

CITY OF GREEN COVE SPRINGS

OPERATING BUDGET INSURANCE WORKSHEET

FOR FY 2015-2016

FL League Errors Police Statutory Marine Liability Flood Ins. Pollution

& Omissions Death Pier Old P.D. Liability

$31,035 $1,518 $28,633 $0 $2,587

$31,035

$1,518

$863

$28,633

$31,035 $1,518 $28,633 $0 $863

•\

$862

$862

$31,035 $1,518 $28,633 $0 $2,587

Return of

Premium

-$11,946

-$11,946

-$11,946

-$11,946

Total Adj. Prems. Additional Adj.

for FY 15-16 for FY 15-16

$240,841

$48,496 $0

$317 $0

$52,924 $0

$15,850 $0

$33,999 $0

$721 $0

$152,307 $0

$500 $0

$31,400 $0

$26,077 $0

$4,944 $0

$24,707 $0

$906 $0

$240,841 $0

Total FY 15-16 (+) Inc./(-} Dec.

Revised for FY 15-16 Budget

$240,841 -$33,323

$48,496 -$2,715

$317 $0

$52,924 -$6,992

$15,850 $0

$33,999 $0

$721 $0

$152,307 -$9,707

$500 $0

$31,400 -$7,872

$26,077 -$7,872

$4,944 $0

$24,707 -$7,872

$906 $0

$240,841 -$33,323

Compiled by: C. Hunter

Date: 8/13/2015

CITY OF GREEN COVE SPRINGS, FLORIDA 321 Walnut Street, Green Cove Springs, Florida 32043 Phone (904) 297-7500 I Fax (904) 284-8118

MEMORANDUM

Date: August 12, 2015

To: Hon. Mayor and City Council

From: Julie Clevinger, City Clerk

Subject: Information Regarding Recodification of the City Code

Mayor and City Council,

As requested at the budget workshop on Tuesday, August 4th, I have researched and inquired about what all would be involved in the complete recodification of the City Code.

Section 2.17 of the City Charter states:

"Within three (3) years after adoption of this Charter and at least every ten (10) years thereafter, the council shall provide for the preparation of a general codification of all city ordinances and

·resolutions of a general and permanent nature having the force and effect of law. The general codification shall be adopted by the council . by ordinance and shall be published promptly in bound or loose-leaf form, together with this Charter and any amendments thereto, and such codes of technical regulations and other rules and regulations as the council may specify. This compilation shall be known and cited officially as the ''Green Cove Springs City Code." Copies of the Code shall be furnished to city officers, placed in the Clay County, Florida Library and public offices for free public reference and made available for purchase by the public at a reasonable price, fixed by the council (See also section 9.03)."

As I started this job, I found that this had not been done since 2001, and I requested an estimate from MuniCode to see what would be involved.

After discussion of the proposed budget for the Office . of the City Clerk, it is my recommendation that the recodification of the City Code be postponed in FY 2015/2016. My reasons are as follows:

1. The intensive workload, as described by the City Manager, would not be conducive to maintaining the daily workload of the City Clerk. I am still in what I consider to be the organizational phase of my new job, and after further consideration, would like to continue this into next year.

2. The intensive workload will impede the progress of the planning and development of the City's new Historical Archives Room.

3. The intensive workload will, in all likelihood, impede the progress of the City Clerk's college education and certification as requested by the City Council.

4. The Land Development Code was completely revised and adopted by the City Council on December 6, 2011. I have been advised by the Development Services Director that the Urban Forestry grant the City has recently received will involve extensive revisions to the Landscape and Tree Protection Code and other related Land Development Code Regulations. As such, these may not be captured in the recodification. I spoke with Muni Code on August lih and they advised that it would include the entire Code, not just Chapters 1 - 85.

5. The City Attorney advises that the City is not at any great liability risk if this project is postponed another year or two.

6. The participation of all Departments will also be required. 7. The estimated cost of $18,000 to $20,000 appears to be customary to this type of project.

There are, however, a few options available to complete this project:

1. Due to the expense for the recodification, the City Council may also address this issue by considering the amending of this particular Section of the Charter by adopting an Ordinance and submitting on the next election ballot as provided for in Florida Statute Section 166.031. I have looked at surrounding municipalities and found that either they do not have this time requirement in their Charter or their Charter has not been recodified as per their Charter.

2. I have _attached an updated estimate received from MuniCode whereby the recodification project can be accomplished in phases over a period of time. The price would remain about the same but this would allow the costs to be split into three (3) payments and budgeted over two (2) fiscal years.

The City Council will need to decide the-priority of the two (2) major projects - Scanning I Imaging and Recodification. I would suggest Option #2 be explored further over the next year on proposing I recommending funding in the 2016/2017 and 2017/2018 Fiscal Year budgets. I also believe that postponing this project will also allow more time to devote to the Historical Archives Room project.

Please let me know your thoughts!

Thanks!

Julie

Julie Clevinger

From: Sent:

Alicia Bywaters <AMB@municode.com> Tuesday, August 11, 2015 9:08 AM

To: · 'jclevinger@greencovesprings.com' Subject: Attachments:

Green Cove Springs, FL #10857 - Code of Ordinances GreenCoveSpringsFLrecodpbpamb.pdf

Hi Julie,

Good morning and thanks for calling yesterday! Per our conversation, I have attached information and pricing for a phase-by-phase recodification of the City's Code. In addition to the proposal, I have also included time information below regarding time expected to be spent on behalf of the City for this project, _if approved.

TIME EXPECTED TO BE SPENT ON BEHALF OF THE CITY OF GREEN COVE SPRINGS

• Gathering initial material - 2 days

• Sending ordinances as passed -15 to 20 minutes a month

• Answering Questions - unknown

• Review of legal manuscript prior to conference - 2 hours

• Conference -1 full day

• Review of proofs - 3 to 5 days

• Details for shipment- 2 hours (upon return of proofs}

. If you have any questions, or desire additional information, please let me know.

Thanks and bave a wonderful day!

Alicia

Please confirm receipt so that we can make sure you have received our information .

Sincerely,

Al icia M . Bywaters

Sales Representative

800-262-2633 ext. 1254 I fax 850-575-8852

Municipal Code Corporation I MCClnnovations I Facebook I Twitter

\ \ -.municode

1

August 11, 2015

Ms. Julie Clevinger City Clerk City of Green Cove Springs 321 Walnut Street Green Cove Springs, FL 32043

Dear Ms. Clevinger,

-mun1 M unicipal Cade Corporation o P.O. BOJ{ 2235 Tallahassee, FL 32316

info@municode.com o 800.262.2633 fax 850.564.7492 o www.municode.com

Sent Via Email: jclevinger@greencovesprings.com

Thank you for speaking with our Sales Representative, Alicia Bywaters, regarding a phase-by-phase recodification of the City's Code! Pursuant to your conversation with Alicia, we are pleased to submit our professional service proposal for the City's consideration.

Why Our Clients Love Us

Applying our Legal Experience. We have a large team of full-time attorneys. This is a crucial factor to consider when assessing the qualifications of a codification company that is being considered for legal publication and supplementation services. We have been in business for over 64 years and have worked for decades serving the biggest and most advanced municipalities in the nation, including 371 clients located in Florida. No other codification company has this level of experience and knowledge that can be harnessed for your benefit.

Team Approach. We have 14 legal editorial teams, over 35 legal editors and over 20 legal proofreaders. By partnering with us, you are provided with a depth of legal talent that is unmatched in the industry. You and your citizens deserve the best and deserve to have a team that will be here to serve you no matter what the situation.

Customer Service. Our goal is to fully understand your unique needs. Your Municode Representative, Dale Barstow, is able to meet with you in person anytime. Dale can also provide onsite training or host webinars throughout the term of the contract.

Your Municode Representative, Dale Barstow, Vice President of Sales and located in Tallahassee, FL. Dale is available to answer questions and meet with you, as needed. Dale has worked with municipal clients for over 40 years and is an honorary Town Clerk in 5 states. He frequents Florida often and attends the Florida Municipal League Conference, Clerks Conference and llMC Conference. He is also supported by our entire staff in Tallahassee.

Real People. If you have a question, our response time is normally less than a few minutes via e-mail . {constantly monitored) or within the half-hour for phone correspondence. When you call us, you will find that our phones are answered by our employees ... not an automated answering service.

Personal Touch. We are a family-owned, medium size business which means you always receive a level of personal service that is unparalleled in the industry. We earn our reputation by providing exceptional customer service, offering helpful suggestions and developing solutions for your unique situation.

Responsible Citizen. We are proud to support numerous Clerk, Attorney, Municipal and County Associations. Additionally, we partner with the International Institute of Municipal Clerks and International Municipal Lawyers Association to provide services to their members. Our Vice President of Sales, Dale Barstow, is the former President of the Municipal Clerks Education Foundation. We are also extremely active within our community, supporting the United Way, Boys Town, the Tallahassee Veteran's Village and Ability First through quarterly employee volunteer days . .

If you have any questions or desire additional information, please call and speak with Alicia, or our Vice President of Sales, Dale Barstow or our Assistant Vice President of Sales, Steffanie Rasmussen. We are also happy to schedule a conference call or webinar with all interested parties, or meet with you personally. We are here to serve you! ·

WEG/amb Enc.

Sincerely,

·-y <r· _ .ki 1 _ _ (j!Ju7p xcr;;r:JJ

W. Eric Grant President

H SEO E LEGAL REVIE CO FERE CE

Municipal Code Corporation, a corporation duly organized and existing under the laws of the State of Florida, . hereinafter referred to as Municode, hereby offers to perform legal review services for the CITY OF GREEN COVE SPRINGS, FLORIDA, hereinafter referred to as Client.

Legal Review and Republication. As was discussed recodification can be expensive and take years to complete, however, we have devised a less expensive and faster way to accomplish a similar result. It begins with a legal review that provides you with a snapshot of possible conflicts and issues of concern. The conflicts and concerns are corrected by republishing the Code.

Conflicts. Most conflicts arise over time, and are caused by changes in other bodies of law, such as the state statutes. The state continually revises its statutes and ordinances based upon previous authority may end up conflicting with the state law despite no change to the local law. In order to ensure that a code is adequately maintained, we recommend a complete legal review every 5-15 years. The time depends upon the number of ordinances passed and the extent to which the state statutes changed since the last review . .

Staff of Attorneys. Municode has a staff of full-time attorneys that provide our legal services. Our attorneys are well-versed in local government law-and in areas of concern with regard to codification. They also have the benefit of knowledge gai.ned from experience working with many local governments. Please review our corporate resume that is attached.

One of our attorneys would personally conduct a chapter-by-chapter legal review, including recently enacted ordinances. The review would identify obsolete provisions, conflicts and inconsistencies with current state statutes, as well as conflicts with other code sections. State law citations are checked and necessary changes and additions are noted. If your concerns are more narrowly defined, you can limit the scope of review to selected chapters or just state law references. Costs and additional information are provided below.

The Legal Review results in a legal memorandum that includes recommendations for cu.ring conflicts, deleting obsolete provisions and other "housecleaning" measures. The legal memorandum shows the attorney's · recommendations as footnotes and comments within the code text which allows you to see the context of the issues and recommendations. Comments on ordinances not-yet-codified will appear as endnotes to the legal memorandum. It is delivered in print and electronic form for your convenience (see enclosed sample). All recommendations are intended for the use of an attorney and are not to be considered legal advice to a layperson.

Conference. Municode's attorney is available to answer questions and discuss their findings via teleconference, Webinar or in person. The discussion should include all interested officials, as their participation will help expedite implementation of the approved recommendations.

Client Responsibility. The Client agrees to:

• Review Legal Memorandum. The Client shall review the legal memorandum and modify and/or approve the proposed table of contents and organization of the code, page format, font type and size, approve number of copies to be printed, binder colors and choice of electronic format and medium.

• Participation of Attorney. Ensure the Client's attorney and other interested personnel attend and participate in the project, including on-site or teleconference and review of the proofs.

2

WO LE E EPUBLIC T 0

Municipal Code Corporation, a corporation duly organized and existing under the laws of the State of Florida, hereinafter referred to as Municode, hereby offers to perform implementation and republication services for the CITY OF GREEN COVE SPRINGS, FLORIDA, hereinafter referred to as Client.

Implementation of Approved Recommendations. Recommendations from the legal review, as approved by the Client, will be incorporated into the code by aggregating all changes and republishing the code. Upon completion of the republication, the Client will be required to readopt the entire code. Municode will provide the Client with a sample adopting ordinance.

Editorial Work. The editorial work on the Code will include the following:

• Incorporate Legal Review findings. All approved recommendations will be implemented into the code as outlined in the legal memorandum.

• Incorporate Ordinances. The ordinances of the Client, enacted subsequent to the latest ordinance included in the existing Code, will be incorporated into the codification as appropriate. The amended or repealed provisions will be removed and the new provisions inserted.

• Repaginating the Code. Municode will re-process the existing pages into new pages with new page numbers. The supplement numbers are removed and all pages are redone to remove blank and short pages within the chapters.

• Review Pages and Numbering. Municode will review the pages and numbering to advise the Client of any inconsistency within the code. The Client will approve all changes made to the republished code.

• Page Format. Municode's page format is designed for consistency and readability. The page size will be 8 Yz x 11 inches, double column. We provide two different page headers, chapter and code name, to allow better navigation within the code. We also provide ears to designate the section the page contains. Our page numbering allows for growth within the volume, as does our reserved chapter options. Page format can be consistent with the current page format or it can be modified as needed. The editor will discuss options with you prior to sending proofs.

• Type and Font. The type and font will be New Century Schoolbook, 10-point.

• Graphics. Graphics and other material that require special methods of reproduction or modification will be included in the project. We ask the Client to forward an electronic file of the graphics included in the code and/or a-clean, printed copy.

• History Notes. History notes from the existing code will be maintained In the new code. Municode will also add a note for each section added during the project. The note will indicate the. s9urce from which the section is derived. History notes are placed at the end of the section being amended.

• Chapter Analysis. Each chapter of the new code will be preceded by a detailed analysis listing the articles, divisions, and sections contained therein.

• Adopting Ordinance. Municode will provide an adopting ordinance upon completion of the project.

Index. A comprehensive, legal and factual, general index for the entire code will be prepared. All sections are indexed under major subjects with appropriate section citations. Columnar citations are used to enhance the ease of reference.

Tables. The following Tables will be prepared for the new code:

• Table of Contents. This table will list the chapter, articles or divisions of the code, with appropriate page numbers.

• Comparative Table. If feasible, Municode will prepare a comparative table, listing the ordinances included in the code, in chronological sequence and setting out the location of such ordinances in the code. A table will also be prepared setting out all sections of the prior code included in the new code.

3

Proofs. After the editorial work has been completed, Municode will submit one set of proofs to the Client for review. The Client may make word changes on the proofs without charge. However, the Client will be charged for changes or deletions constituting more than one page of type.

It shall be the duty of the Client to return the proofs, with the changes indicated thereon, within forty-five (45) days from the date of their receipt. If proofs are not returned within forty-five (45) days and no notice to the contrary is received by Municode, it will be assumed that no changes are to be made. Municode will then proceed to print the Code and no changes shall thereafter be allowed.

Should the Client request to review the proofs beyond forty-five (45) days but fail to return them within five (5) months, the contract balance shall become due and payable. Upon mutual agreement regarding time and compensation, Municode shall update the proofs with subsequent enactments before delivery of the printed Code.

Municode guarantees typographical correctness. Errors attributable to Municode will be corrected throughout the term of the contract without charge to the Client. Municode's liability for all services shall extend only to the correcting of such. errors in the Cqde or future supplements, not to any acts or occurrences as a result of such errors and only so long as the contract is in effect.

Delivery of Code. A summary of features available on municode.com follows. For a more detailed explanation see the page titled "Website Features Defined" at the end of this proposal.

• Electronic Format and Delivery Options. The new code can be delivered in a variety of electronic formats and mediums. Supported formats include HTML, PDF, WORD-DOCX, Folio and integrated with the dtSearch Engine online. Electronic delivery mediums include posting on-line and download (FTP) .

• Electronic Features and Tools. The code, integrated with dtSearch (either posted on municode.com or as Folio) will have the following tools available to the user, search (simple and Boolean), ranked hit list, search history, print I save selected sections, e-mail selected sections (on-line only), expandable Table of Contents, automatic conversion to "mobile-friendly mode" when viewed from a hand held device, ability to link to individual sections from external content and customization of banner to match Client's website design.

• Printing and Binding. All copies will be printed on acid-free paper in the chosen format with divider tabs for . . . . . . . . \ each maJor section of the code and Index. Color printing 1s available at an add1t1onal charge. The Client will use existing binders, unless otherwise noted on the quotation sheet. Our paper vendor is chain-of­custody certified with the Forest Stewardship Council (FSC), Sustainable Forest Initiative (SFI) and Programme for Endorsement of Forest Certification schemes (PEFC).

• Reprints or Pamphlets. Selected chapters, or combinations of chapters, may be reprinted for distribution. Pamphlets are provided separately, based upon the price list available at this time. They can be provided with binders, paper covers, tabs and all other standard publishing options. Municode can also provide these to subscribers.

Client Responsibility. The Client agrees to:

• Amendatory Legislation. The Client shall immediately forward all adopted legislation (including amendments, the Charter, Special Acts and other pertinent rules and regulations having the effect of law) to be codified on a continual basis. Submission should be timely and can be sent in electronic or printed form.

• Submission of data. The Client shall provide data, graphics and tables of the highest reproducible quality, preferably in their original, electronic format. Provide a black and white line art seal or logo for the binders, if desired.

• Proofs. The Client will review and return the proofs within forty-five (45) days of receipt. Changes to the text should be marked directly on the proofs. Please note that delaying the return of proofs can delay the project. Changes not discussed at conference and deletions I additions constituting more than 5% of the total to the proofs may result in a proof update fee. Should the Client fail to return proofs within five (5) months, the balance of the contract shall become due and payable. Additional copies of proofs can be provided upon request.

4

p _IFIC TIO EET

Phase 1 - Legal Review & Conference:

• Legal review1 of the Code of Ordinances $4,150 • Conference (please select one)

D Teleconference with Municode attorney, per 3 hour conference No charge2

D Conference with Municode attorney Attorney time, travel, lodging and per diem

Phase 2 ~Implementation & Republication Base Cost, includes

• Receipt, review and organization of materials • Implementation of approved legal findings • Editing • Page formatting (make selection below) • Proofreading • Indexing • Graphics3 & tabular4 matter, per graphic or table • Creation of tables5

• 20 copies with tabs • Adopting ordinance • Online Gode or MyMunicode6

• Base number of pages

Estimated pages based on page format and font size

Page Format Font & Font Size

New Century Schoolbook, 10 point Double Column 680

Items not included in Base cost:

•

•

•

• • • •

Additional pages over the base or material amended or added after conference o 8 % x 11 inches, double column, per page

3-post expandable binders, $54 each .. );;> Select Binder color: Semi-Bright Black, Burgundy, Dark Blue, Hunter Green );;> Select Stamping color: Gold, Silver, White 3-ring leatherette binders, $40 each );;> Select Binder color: Semi-Bright Black, Burgundy, Dark Blue, Hunter Green );;> Select Stamping color: Gold, Silver, White 3-ring (white) with inserts, $18 each Additional copies/binders/tabs Freight State Sales Tax

$14,495

$22.50 qty $ __ _

qty $ __ _

qty $ __ _ Quotation upon request

Actual freight If applicable

Payments for Services - Implementation & Republication base cost split into three payments - can be budgeted over two fiscal years7

• Upon Execution of Agreement (Legal Review) • Upon Delivery of Legal Memorandum • Commencement of Implementation and Republication phase • Submission of Proofs • Delivery

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l!,· Codes· ~Ar( 1h1e ::. «,, or.:li n ~ncc- . - ~ Mt.m id cs i5 Un \S -

!!:- Austin, Texas - Code o f Ordinances

1t !E CODE OF THE CliY OF AIJSTIN, TEX/'5

SUPPLEMENT MISTORY TABLE~

CHARTER

TITLE 1. ·GENER.AL PROVISIONS.

TITLE 2. - A~MlNISTP.ATION. IZlii!:!J TITLE 3. - ANIMAL P. EGUUITION .

TITLE 4. - BUSINESS REGULATION MiO PERM: T REQUIREMEr..'TS.

TITLE 5. · CIY!l RIGtlTS.

TITLE 6. • ENVIRONMENTAL CONTP.Oi AND CONSZRVATiON.

TITLE 7. • LIBRARIES ANO CUL TUAA!. ACTIVITIES .

TITLE 8. • PARKS Pl~D RECREATION.

TITLE~- - PROHl61TEO ACTI\~TIES .

Aust in, Texas - Code of Ordinances Supplement ·102

Online con lent updated on Ap1 ii 13, 20 15 THE CODE OF THE Cliy of AUSTIN, TEY.AS

Codified through Ordlnor.cc- No. 201 50212·018, effective rebrunry 23, 201 s.

(Supp. No. 102)

Adopted Ordinances Not Yet Codified The !i!.ting be!l)W lnciude5 a/I legi51iition received by Municipal Code slnc-e the k;st update !printed or elH tronlq to the code of Ordir.anc:es. This legislation has been ena<ted, bur has not yd been rndilled.

Ordinance No. 20150416-003 Aciupt~d 4116.J: s P.N ORDINANCE AMENDING C!-IA?TER i 3-2. RElATING TO CH.~RT:OR SERVICES TO REVISE OEANIT:ONS AND REQUiRB,;EN'iS

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9

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* Austin Publications

Code of Ordinance:; Land Deve l opm~nt Code

Supplement I 02 Supp!emer.t 100

Online content updat.ed on April 13. 20 t 5 Online com~nt updated on AprH 9. 20i 5

Bllilding Criteria ManLJal Drainage Criteria Manu.il

supplement 1 Supplement 9. 2014

O~ line content updated on .February 9. 20 ;5 01illne content updated on Novemb~r 26, 201.:!.

; I "'; ; • • i .

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lli Codes ~ Arch i·Jes

SUPPLEMENT HISTORYTABLE

ChJ pt~r 1 - GrnERN. PROVISIGNS

Chapter 2 - /,DMINIST1v, nor I

Chapter 6 - AIRPORTS AND AIRCH~.FT

Chapter 10 - AMUSEMENTS ANO ENTERTAINMENT

~ Chapter 14- ANIMALS

AITTICLE I. · IN GENERAL

ARTICLE II. - MllM~ L CONTROL

Ord inances • ~ Munidocs • C? Links •

Sec. 14·28. · Restra int of animals by owners. %:B 0 B .

(a) Running at larg~. lt shall be unla·.ufu l for any owner,or custodian of ar.y deg, cat, or other animal to permit the dog, cat, or other animal to run ar large ar a ny time upon any streN or highway or other propcrcywithln the coumy {S.C. Code 1976, § 47-7-110).

(b) Control of animals generoiiy. No owner shall fail to exercise proper care and control of his animals to prevent them frcm beccr.ilng a public nuisance.

(c) Femat~ dogs and rnts in hecr. Ev~ry fema le dog and c.at In heat shall be confined Jn such a manner that su(h female deg or cat ca nnot come into contact with another animal.

COrd. Ng. 201017 4 -26-~0 1 0 )

Sec. 14·29. • lmpoundment.

Pdf Details B Download

r::.Chapter1 4 · A

llARTIClEl. · 1

llAR'flCtE IL-

II Chapter 18 · B

II Chapter 2Z • C

It ci,~pter 26 • c

II Crupt"r 30 • £

Srowse Q FesuJt.s

~Municipal Code

S<.!pple1nent 123 llpdaro 2

St i~pl~mr. nt 122 Update 8

S,;pplem~m 123 update 1

Supplemenl 1 22 Upda'e 7

Suptilement 122 Update 6

s:.:ppl: m<nt 1 u L'pdate 5

Supplement 1 22 Update A

2010/7 Animal and Shelter and Control (rewrite of ordinance), Chapter 14, Article II

[ii h1 n i locs i?. Lin"s •

Ordinances for Boulder, CO Municipal Code 13 ordinances

Pl-:ase Lise the tabie ot contents pan..: to navigat.: to the ordlliance you're \c.io~:ing for.

Alterr.Jtlvely. use the '3ppl!cation-wide search box to search.

11

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mals ropnNent

onner that such

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IRV!NE MUNICIPAL CODE

SUPPLEMENT HISTORY T/o.!3LE

I!;;. CHARTER · C!rY OF IRVINE

ARTICLE I. - INCORPOR"-TION AN D SUCCESSION

ARTICLE fl . - POWERS OF C!TY

ARTICLE Ill. - FORM OF GOVERNMENT

!:;;. ARTICLE IV. - THE CITY COUNCIL

Section 401 . - Eligibility.

Section 402. - Compensation.

Section 403. - Yacancie~. forfeiture of office. Filling of vacancies.

section 404. - Powers vested in the Council.

ARTICLE IV. - THE CITY COUNCIL

Section 400. - Mayor and City Council.

Ordinance No. 14--05

The City uncil. her einafter termed ' Council," shall consist of a Mayor and fou..- (4) council members elected to office from the City at larg In tii e manner provided in this Charter. The Mayor shall serve a term of two (2] years. No Mayor shall serve for more than tw 2) c•Jn>.ecutive full terms in office. Other than as set forth herein. el!gibflltyfor o fr1ce, compensation. vacancies and the filling ofva anc!Es s11all be tl1e same forthe office of Mayor as provided for the office of council memb<>r by this Charter. The Mayor, in addl on to serving as the presiding officer of the Council. shall have all of the rights, powers and duties of a Council member ands all be a member ofihe Council.

The term office for a Council member shall be four (4J years. Aiternatively, and successfvely. two (2) four-year terms shall be fll~d at one general municipal election and two (2) four-yearrerms at the next such erection. consistent \\1th the sequence of terms of Council member; existing en the effective date hereof uune 7, 1988]. No Council member shall serve for more than two (1) consecutive full t erms in office.

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. BOULDER ~ !!lJ Codes ~ Arc hives #.. Ordinances • I] 11un i J cs 8' Lin s

!:;. Boulder, Colorado - !Vlunicipal Code

BOULDER REVISED CODE

THE CHARTER OF THE CITY OF BOULDER. COLORADO

~Code Archives

S elE:c t c o d e-s t1y u p cJat:e Select codes by date

M u nl·c i pal Code

Supplement 123 Update

Supplernent 122 .:->.2:, _;;.1 1201 s.

Supplernent 1 22 Upda-e 8 . _ .:.: ::. , ' "

Supp lern ent 1 22 Upda-.:e 7 ·· · · ~ ...

Supp lement 122 Upda;:e 6

S u pp lement 1 22 Upda-e 5

Boulder, Colorado - Municipal Code Supp lement ·123 Update 2

OnHne co nt~nt upd~1ied on Mafch 19, ,_015 CITY OF

BOULDER. COLORADO CHARTER

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Users will be notified of the changes in the table of contents and within the text of your code via "modified," "new, " or "removed" badges. Users can also select an option to view all of the changes in a single view, complete with strikethrough and highlights showing the specific textual changes that were made. The CodeBank Compare service will show all amendments to your code that were implemented during the most recent update.

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'' "°''"''"'''*""" ' Boulder, Colorado - Municipal Code S11pplemen\ 123 U!Jciilte 2

Online w ri teni. upd;::ti:d on M'3rct1 19, 20 15

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cniinJnc~Ho sa::s .• 1(.) '.l~•icd201s

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eNot ify. Our eNotify service allows users to enroll online and receive email notifications each time your online code is updated. This will empower your staff and citizens to receive instant notifications every time your online code is updated by us.

Re istration I

BOULDER !!,1 Codes ~ .A.rchives ~'O r ~iiri.:. t'.: t'S • 0 tvlunido ·s C?:~ ~. i n ks •

Browse 0. Rcsultr · -& Changes

. 4·20-67 . • 1'ecreatlonal Marijuana Businesses.

4-20-68. - Flood Related Fee WJi;er.

. Chapter 21 - Sign Contractor License

. . . 4-21-2 . • Ll<ense Required.

. Chapter 4 . Regu!at ;on ofSrnokiflg

Boulder, Colorado - Municipa l Code Suppl2ment 123 Update 2

Online content UtJda ted on Mard i '! 9, 20·15 C/T!'OF BOULDER. COLORADO CHARTER ANO REVISED CODE

13

19 Notify Me

Fillirlg OLlt rhis fc rrn ··t; ili c. llow ;1ou w recei11e an email :1otiflcat ion eve1)' t in1,:: selea publica::icns are updated .

i:;. Minneapolis, Mlrinesota - Code o

MlillNEAPOUS COOS Of O!Ul!NANC:S

•CHARrER lililliD •TI~ I - ~PROVISIONS

• Tiile :i - AOMINl5nv..<ON

• Tllle3'· AIR POUUilO 'AND ENVlllO

mma •TIUe .t· ANIMAi.SAND FOWi.

• rme s- BUILDING Ct'Dli

Email

Professio n

~y'!u;:i;t "tr ng. i.hi .; ~:ir,-. y~u ::ig.--:-; t C' .ilk .•:: 1\! :.~ :-i,= ~i:·=- is t .:- •:.:; y.:·ur ir.f~;~.::. :: :. rr fo :- i:i fVm 1Qt i1:in;:i1 ; 11-j S'..Qt!~t! p 1.1r~.;, s~s on l:-·· 'fcu! i . ~ormar.c~·n-!l: . :i.N b.:- ~h.ar~d'.•.: m a ~'y rhirv p :;1t g hy .:-- :~r.:r r..J1:"'!.n .;a.: .)!i'; e r r~T :.· nic .po! C·:Cc Cc.rpi;ir.::tior..

Custom Banner. We can customize the look and feel of your code to more closely match your website .

.g. Broward County Publications

Code of Ordin;;nces Adrninistr ctl; e Code

Supplement 39 Updat~ 1 S~pp len"·~ nt 17 Update 7

O:i!in£' c-0ntent updated on February 23, 2015 Online rnncent updatt'd on February 1$. 2015

Electronic Minu tes

; • ~ · 0 ~ f I

MuniDocs. Enables municipal users to send material of your choosing directly to us to upload documents to your on line code. Let us do ,all the work and upload your Minutes, Resolutions, Budgets, and or any other non-code material online. Your collection of documents, will be posted alongside your online code and will be fully searchable and filterable for ease of use. No need for you and your staff to learn and manage a new system.

ti,· Codes ['t'l A.rch1 •es Ordi 1.:mces - ~Muni docs - ~ Lin 'S ~

Brov1se O. Results

Beaufort County, SC Committee Minutes ~ Cornmittee Minutes ·1198 dorn1rh': n1·~

Afiordabie Housing Task Force

Comrn unlty Ser,1ces and Public SafHy CornmiL1ee

? lease use t he table of contents pane to navigate t·) t lie clowment yoL1're lool<ing fo r.

Alternatively. use the application-wide ;earcl1 bo• to se3rch.

Communlty Servtc.es C•)mmlttec

Devef·:lpment Agrei:mcnt Committee

Economl·: Development Committee

Employee services committee,

Executive C•)mm!ttee

Finance c ommittee

Governmental i:::ommlttee

Grants and Minority Affairs Committee

Human Resources Committee

lnfoimat lon Technology committee

14

MuniPRO. MuniPRO Searching allows you to search the over 3, 110 codes we host (the entire country, a single state, or individually selected codes of your choosing) . MuniPRO Searches are ideal for researching local regulations of special interest, or to find out how other communities are dealing with similar issues. If the IP based model is selected, only Multiple Code Searching is available. MuniPRO provides subscribers with the following tools:

o Multiple Code Search. Search all codes within one state, multiple codes within one state, or search over 3, 110 codes in the entire U.S. hosted by us! Search results are sorted by relevancy and indicate the source publication, showing excerpts and keyword highlighting.

1~ MuniPRO Favorites. Create a "favorites" list of frequently visited codes or sections. This will save time by making navigation a one-click process from your dashboard.

0 MuniPRO Notes. Create a note and attach it to any document in any publication. Note icons will show in both the table of contents and search results page, alerting the user to a previously written note. Notes can be shown or hidden when browsing and searching a publication, and a global listing of notes can be accessed with a single click from your dashboard.

0 MuniPRO Drafts. Begin a new ordinance draft to keep track of pending legislation. Drafts icons will appear in the table of contents and search results , and can also be accessed from a single click.

YOUR ADVANTAGES WITH

Basic Searc h

Print/Save/Email

A ll-in-O n e Se arc h

A dvance d Se arch

Modem Design

Fully Se arc h ab le PDF documents

Tw itter & Face b o ok Sharing

~code Ba nk

"Co deBanl< Compare

'".;;Notify

*Muni Pro

"'Custo m Site Them ing

!1.' municode ' ' \. municode

• • • • •

"'M uriicode '!> crtlonol. prernhm1 otf~:ri nos are e nhonc:ed with Munlc.ode NF.'XT. Call nremoil fnr detalls .

15

uni Municipal Code Corporation a P.O. Box 2235 Tallahassee, FL 32316

info@municode.com I.) 800.262.2633 . fax 850.564.7492 a www.municode.com

This proposal shall be valid for a period of ninety (90) days from the date appearing below unless signed and authorized by Municode and the Client.

Term of Agreement. This Agreement shall begin upon execution of this Agreement and end three years after the publication date of the new code. Thereafter, the supplement service shall be automatically renewed from year to year provided that each party may cancel or change this agreement with sixty (60) days written notice.

Submitted by:

MUNICIPAL CODE CORPORATION ._:_-(/ (Tl f_/i I

U/ l;w:_

1drcaJ0b-

Municode Officer: ____________ _

Title: President

Date: August 11, 2015

Accepted by:

CITY OF GREEN COVE SPRINGS, FLORIDA

Title:

Date: -----------------

16

esumes and Project Con acts

Lawton Langford, Esq., Chairman & CEO. Lawton attended Vanderbilt University with a double major in Economics and Business Administration. His post-graduate degrees are a Juris Doctor from the FSU College of Law and a Masters of Business Administration from the FSU College of Business. Lawton is a member of the Florida Bar.

Eric Grant, Esq., President. B.S., U.S. Naval Academy; M.A., Georgetown University; J.D., University of Virginia School of Law. Member of the Florida Bar. Eric served as a Tank Platoon Commander in the United States Marine Corps. As a Marine, Eric served both stateside and abroad. Eric and his unit were deployed during Operation Enduring Freedom shortly after September 11, 2001 . While serving as a United States Marine, Eric served in Virginia, Kentucky, California and abroad as a member of the 15th Marine Expeditionary Unit.

Legal:

H. E. "Rick" Grant, Esq., Executive Vice President and Chief Operating Officer. B.S., U.S. Naval Academy; J.D., Florida State University. Rick is a former naval aviator and Navy attorney (JAG Corps) who retired as the Navy's senior attorney, the Judge Advocate General of the Navy. He will have overall supervision of the legal work for the code project. He will assign the Municode attorney, and will ensure that the final product is up to Municode's demanding standards.

Roger D. Merriam, Esq., BA (cum laude), Mercer University; J.D., Emory University; more than 39 years of experience in local government law; member of Florida Bar. Roger has reviewed codes in all 50 states.

Alyce A. Whitson, J.D., BA, University of South Florida; J.D., University of Florida; more than 37 years of experience in local government law; member of Florida Bar. Alyce has completed over 600 codes and various other legal projects throughout the United States.

Daniel F. Walker, Esq., B.S., Florida Southern College; J.D., Georgia State University College of Law; 8 years of private practice; 10 years of experience in local government law; member of Florida and South Carolina Bars. Also admitted to practice before the U.S. Court of International Trade and the U.S. Court of Appeals for the Armed Forces.

William J. Carroll Jr., Esq., B.S., Penn State University; J.D., Florida State University; more than 35 years of experience in local government law; member of Florida Bar. Bill has completed hundreds of codes and legal projects throughout the United States.

Sandra S. Fox, Esq., B.A, Florida State University; J.D., Florida State University; 13 years of experience in legal research and writing. Sandra has completed codes in Alaska, Alabama, Georgia, Illinois, Kansas, Maine, Michigan, Minnesota, Montana, Oklahoma, Missouri, Rhode Island, South Dakota, Tennessee, Texas, and Wisconsin.

Sally E. Raines, Esq., BA (cum laude), University of Florida; J.D., University of Florida Levin College of Law. Sally started with Municode in 2013 and is gaining experience working in local government law in Florida, Texas, and Georgia. Member of the Florida Bar. Member of the Texas Bar.

Jim Jenkins, Esq., BA, Eckerd College; J.D., University of Maryland School of Law; Former Appellate Attorney and Trial Prosecutor for the Kings County District Attorney's Office, Brooklyn, NY; 19 years of experience in complex legal research and litigation; 8 years of experience in local government law. Jim has completed codes in Alabama, California, Georgia, Louisiana .. New Hampshire, South Carolina, Texas, Utah, Washington and Wisconsin.

Project Coordinators/Customer Service:

Dale Barstow, Vice President of Sales & pilot of Municode's corporate airplane. Graduate from Embry-Riddle · Aeronautical University; Honorary Town Clerk in 5 States; former Municipal Clerks Education Foundation President;

Dale has over 40 years of experience in client sales. Dale meets with our customers to ensure face to face communication and coordination.

Steffanie W. Rasmussen, Assistant Vice President of Sales. M.S., Industrial & Organizational Psychology, Kansas State University; B.S., Business Psychology, Florida State University; Certificate in Performance Management, Florida State University. She is communication, efficiency and customer service driven.

Dennis J. Sinnett, Vice President of Supplements. B.S., United States Naval Academy; MAS., Embry-Riddle Aeronautical University. A former Naval aviator with over 30 years of leadership experience, he is the supervisor of the Supplement Department.

17

d !tional Services

As an additional service/product under this contract, the following optional services are available:

Distribution. Fulfillment services are available to distribute individual printed copies of codes and supplements to departments or subscribers at no additional fee to you. We can sell your codes, supplements, chapter reprints, binders and tabs at a pre-determined price. We assume all risk and expense for providing these items. Orders can be placed through our online ordering, via fax, mail or telephone. More detailed information about distribution services will be provided after the return of the proofs.

Future Legal Review. At any point during the term of this Agreement, or extensions thereof, we can provide additional legal reviews to identify inconsistencies, obsolete provisions or compare the code to current state law. State law references can be updated in conjunction with this legal review or as a separate engagement.

Utility Billing and Revenue Management Services. MCCadvantage (MCCa), a fully integrated division of Municipal Code Corporation, offers industry leading end-to-end utility bill presentment services for the local government market. MCCa's revenue management services include utility bill print and mailing, e-bill fulfillment, pro-active notifications and electronic payment options. Currently, almost 60 municipal owned utilities trust MCCa to process approximately 7 million bill statements annually. Our utility billing processes create flexible, efficient and customer-centric solutions that allow municipalities to better leverage existing billing resources. Costs for bill presentment services, including custom bill design, data formatting, printing and mailing services are competitively ~riced based on billing volume.

Enterprise Content Management Software (Laserfiche). With a client base of over 600 government agencies, we are the largest provider of Laserfiche solutions in the country.

Electronic Agenda and Legislative Management (Legistar). MCCi, a subsidiary of Municipal Code Corporation, offers the Granicus Legislative Management Suite (Legistar) and related services which provides electronic automation and creation of Agendas and Minutes. Options for integrating Legistar with Laserfiche and MunicodeNEXT are also available. ·

Digital Imaging Services. MCCi offers scanning, indexing and integration of hard copy documents, electronic documents, and microfilm/microfiche. MCCi integrates the records with Laserfiche Software to provide the Client with the most powerful search engine available.

Open Records Request Solution (JustFOIA). MCCi offers its JustFOIA solution to help agencies track Open Records Requests. JustFOIA is a hosted solution that is user-friendly, affordable, and integrated with Laserfiche ECM.

Contract Management Software (Contract Assistant). MCCi offers the Contract Assistant Software (developed by Blueridge Software) which is a solution designed to provide control and automation of the contract management process, while also offering Laserfiche integration options.

18

OU artnering ith Us

"We were not only impressed with the services and products provided_by Municode but the speed in which it all took place. Our Legislative Body and Administration were pleased with the new code books and the pricing we received. Thank you for producing this great product with such professionalism. We look forward to our continued relationship with Municode."

"We certainly couldn't have done it without your team. MCC is a very customer oriented company."

"I find everyone at Municode delightfully friendly and helpful. You are all very professional. It's apparent that you all care a great deal about geod customer service. That is wonderfully refreshing as it is so hard to find anymore."

"I am extremely satisfied with Municipal Codes Corporation's performance and customer assistance. Not many companies provide such excellent services."

. "You have personally demonstrated excellent service, diligence and concern for the integrity of our code and the integrity of the product your company produces. Please know yoil1~ efforts are very much appreciated!"

"We appreciate the superior customer service you have provided. I can't tell you how nice it is to have people that will work with you."

"You are true professionals and great to work with!"

"Thank you for the tremendous job that you do for us. You always make me look good as the Clerk and I truly appreciate your services."

"WONDERFUL!!! Thanks for malcing my life easier, I really appreciate all that you do!"

"Your diligence, care, command over the process and attention to details have been exceptional. Moreover, what also helps set you .apart from most of those in your line of work is that, you are readily accessible and exceedingly responsive. I hope that my clients are as pleased with me as I am with you."

"I really enjoy working with you! Your responsiveness and enthusiasm are greatly appreciated!!"

19

CITY OF GREEN COVE SPRINGS, FLORIDA 321 Walnut Street, Green Cove Springs, Florida 32043 Phone (904) 297-7500 I Fax (904) 284-8118

MEMORANDUM

Date:

To:

From:

Subject:

August 13, 2015

Hon. Mayor and City Council

Julie Clevinger, City Clerk ~C

Information Regarding Scanning I Imaging of Minutes, Resolutions, & Ordinances

Mayor and City Council,

As requested at the budget workshop on Tuesday, August 4th, I have researched and inquired about what all would be involved in the sca1?-fling I imaging of the Minutes, Resolutions, & Ordinances.

After discussion of the proposed budget for the Office of the City Clerk, it is my recommendation that the scanning I imaging of the Minutes, Resolutions, & Ordinances be postponed in FY 2015/2016. My reasons are as follows:

1. I am still in what I consider to be the organizational phase of my new job, and after further consideration, would like to continue this into next year.

2. The quote received from Shell Office Systems in the amount of $4,213 was received on the evening of August 3rd which did not give me enough time to review it prior to the Budget Workshop on August 4th. I have since received a revised quote of $3,663 that deletes 25 Minute Books already scanned (see #3). This quote is for scanning to .PDF files. Adding the "text recognition" (searchable) feature adds another $660 to the estimate.

3. During this short amount of time, I did find the CDs on which the Minutes (1891-1989) were scanned via LaserFiche by MuniCode back in 2002. The cost was $2,485.50.

4. I spoke with the Sales Representative from MuniCode on August 13th. I have attached a "very loose estimate." He is to come to City Hall on August 19th and provide me with an better quote to continue the scanning project via LaserFiche.

5. LaserFische is a widely accepted software package used for the preservation ·of governmental documents.

6. Lee Bentley purchased scanning equipment with the thought that summer high school or college interns would come in and scan documents for the City. These files would then be made available to the public via a computer in the Historical Archives Room. -

7. I would request more time to develop and plan for this project in a future budget cycle.

Please let me know your thoughts!

Thanks!

Julie

Julie Clevinger

From: Sent:

Logan Di Liello <Logan@mccinnovations.com> Thursday, August 13, 2015 2:34 PM

To: Julie Clevinger Subject: RE: MuniCode- MCCi Scanning

Good talking with you Julie, To follow up on our discussion, I have provided some VERY loose estimates below. These estimates assume two things 1) the 25 minute books are similar to the original 25 that we scanned. 2) The 21 3inch binders contain 500 images each for a total of 10,500 images

25 Minute Books

• 1989-Present

• 360 images per book

• 9,000 total images

21; 3 inch binders

• 500 images per binder

• 10,500 images

19,500 Total Images

• 500 Total Documents

• OCR'd and indexed by Name, Date and Type

• $.28/image, approximately $5,500 Total

Once again these are just estimates, likely on the high end. This will most likely be a good bit more expensive than the other estimates, as you are getting far more from the product coming back to you. We do also have options for hosting this on line for you too.

It doesn't look like I will be able to make Monday work, but can do early on Wednesday morning since Tuesday is no good. How does that sound?

Logan Di Liellol Senior Account Executive I CDIA+ MCCi I Tallahassee P: 850.408.5433 Email: logan@mccinnovations.com Website: www.mccinnovations.com

t1fCCi f.:Xp;.;lf.i,W'6C')~'l.0·"~: ·,('.,0

From: Julie Clevinger [mailto:jclevinger@greencovesprings.com] Sent: Thursday, August 13, 2015 1:41 PM To: Logan Di Liello Subject: RE: MuniCode- MCCi Scanning

Hi Logan!

Sorry but I never received a voicemail from you... Tuesday is a bad day as we have a Budget Workshop all day - and Thursday too! Give me a call now if you'd like - I'm here ...

1

If not, we can try again later.

Thanks!

Julie

Ja.t;~ Cte(J-19~~ City C{erk City of <jreen Cove Syrings · 321 VVa{nut Street <jreen Cove Syrings, :f L 32043

(904) 297-7500, ext. 3307 (904) 284-8118 if ax) jc{evinger@greencovesyrings.com www.greencovesyrings.com

Office Hours: Monday-Thursday 7:00 a.m. to 5:30 p.m.

Proud Member of

A . ~ ·®F . , .-~- : __ · , ..

Cc ~ :.,,

CouncH Meeings: 1st and 3rd Tuesdays@ 7:00 p.m.

Unless otherwise scheduled

PLEASE NOTE: E-mail addresses are public records under Florida Law and are not exempt from public records requirements. If you do not want your e-mail address to be subject to being released pursuant to a public records request do not send electronic mail to this entity. Instead, contact this office by telephone or in writing, via the United States Postal Service.

From: Logan Di Liello [mailto:Logan@mccinnovations.com] Sent: Thursday, August 13, 2015 1:34 PM To: jclevinger@greencovesprinqs.com Cc: Bob Kinsey; Dale Barstow Subject: MuniCode- MCCi Scanning

Good Afternoon Julie,

I am sorry that I missed you when I called. I wanted to follow up on your inquiry about getting more information/pricing on getting your minute books scanned. I am actually going to be over your way next week and have some time to come by and say hi and take a look at your documents to walk you through the process and get you some price estimates. Would you be free sometime after lunch on Tuesday the 1gth7 Shouldn't take more than 30 minutes.

Let me know if that is no good for you and we can schedule a call or another time.

2

Thank you!

Logan Di Liellol Senior Account Executive I CDIA+ M CCi I Tallahassee P: 850.408.5433 Email: logan@mccinnovations.com Website: www.mccinnovations.com

i'ffCCi _:YJ:-"'.:1'',J:x;D~·x1;,:t: .f.:~1

This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http://www.mimecast.com

This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http://www.mimecast.com

3

ELECTRIC REVENUE BUDGET FY 2016

FY 2015 ACTUAL FY 2015 FY 2015

GLACCOUNT FY 2013 FY 2014 YEAR TO GL ACCOUNT DESCRIPTION PROJECTIONS AMENDED

NUMBER ACTUAL ACTUAL AT9/30/15 DATE BUDGET

6/30/15 ELECTRIC ELECTRIC SALES 401-3431000 12,921,467 13,408,410 9,169,583 12,300,000 12,131,770

NET OVER/UNDER RECOVERY POWER COSTS 401-3431100 458,125 -318,745 0 - -NIGHT LIGHTS 401-3431510 43,019 42,438 34,310 45,800 42,000

ELECTRIC CONNECTION 401-3431520 7,095 6,559 4,127 5,500 7,700

ELECTRIC DEPT SERVICES 401-3431540 7,553 36,017 11,600 15,000 13,000

POLE RENTAL 401-3431550 49,216 49,572 43,677 50,000 50,000

CAPITAL IMPROV TRUST 401-3433550 0 62,500 62,500 69,000

INTEREST FSBA 401-3433610 677 872 2,190 2,500 500

INTEREST 401-3611000 5,236 2,059 1,080 1,400 1,600

SALE OF SURPLU_S 401-3651000 143 0 2,022 2,500 -BAD DEBTS COLLECTED 401-3699150 2,155 2,063 2,211 2,300 2,000

MISC INCOME 401-3699200 16,175 8,270 13,304 26,000 6,400

MISCELLANEOUS/LATE FEES 401-3699300 71,360 97,838 59,580 72,000 100,000

DSM Revenue 401-3699401 11,301 6,247 6,950 10,000 10,000

TRANSFERS IN FROM RETAINED EARNINGS 401-3810000 0 0 22,300 22,300

COMPENSATED ABSENCES RESERVE 401-3832113 0 0 9,968 9,968

DEPRECIATION RES TRANSFER 401-3849993 0 0 15,000 105,000

CAPITAL IMPROVEMENT TRUST RESERVE 401- 0 0 0 -LOAN PROCEEDS 401-3849994 0 0 0 727,683

TRANSFERS IN FROM RETAINED EARNINGS 401-3910000 0 1,351,813 1,351,813 1,351,813

UNRESTRICTED CASH RESERVE 401- 0 0 0 -DEVELOPER'S AGREEMENT 401-3433541 7,770 2,017 0 0 -

13,601,292 13,343,618 10,764,948 13,994,581 14,650,734

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY 2016

12,500,000

0

45,800

5,500

10,700

65,000

107,000

2,800

1,800

3,500

2,000

16,000

82,000

3,000

0

0

265,000

55,000

0

0

280,000

0

13,445,100

CITY MGR COMMENTS

APPROVAL FY 2016

12,600,000

0

45,800

5,500

10,700

65,000

27,000 30 Units @ $900

2,800

1,800

3,500

2,000

16,000

82,000

10,000

FY 15 Budget Amend. #4-Purchase Orders

0 Carried Forward from FY 14 into FY 15.

FY 15 Budget Amend. #2-Vacation/ Attendance

0 Incentive Pay Payouts.

328,000 Ties to CIP

55,000 Ties to CIP

0 FY 15 Budget Amend. #5-Debt forgiveness of lnterfund

0 Balances.

580,000 Ties to CIP

0

13,835,100

~/6/2015

1

G,LACCOUNT GL ACCOUNT DESCRIPTION

NUMBER

PERSONAL SERVICES

ELECTRIC - SALARIES 401-3031-5001200

ELECTRIC - OVERTIME 401-3031-5001400

ELECTRIC - SPECIAL PAY 401-3031-5001500

ELECTRIC - STANDBY 401-3031-5001510

ELECTRIC - FICA 401-3031-5002100

ELECTRIC - RETIREMENT 401-3031-5002200

ELECTRIC - RETIREMENT- NATIONWIDE 401-3031-5002230

ELECTRIC - LIFE/HEALTH INSURANCE 401-3031-5002300

ELECTRIC - WORKERS COMPENSATION 401-3031-5002400

ELECTRIC- PAY FOR PERMANCE 401-3031-5002500

TOTAL PERSONAL SERVICES

OPERATING EXPENSES

ELECTRIC - PROFESSIONAL SERVICES 401-3031-5003100

ELECTRIC - MAINT SUPPORT/SOFTWARE 401-3031-5003101

ELECTRIC - ACCOUNTING & AUDITING 401-3031-5003200

ELECTRIC - TREE TRIMMING 401-3031-5003410

ELECTRIC - CONTRACTUAL SERVICES 401-3031-5003420

ELECTRIC - CONTRACTUAL SRV-DSM PRO 401-3031-5003421

ELECTRIC - TRAVEL & PER DIEM 401-3031-5004000

ELECTRIC - TELEPHONE 401-3031-5004100

ELECTRIC - POSTAGE/FREIGHT 401-3031-5004110

ELECTRIC - UTILITIES-ELECTRIC 401-3031-5004300

ELECTRIC - PURCHASE OF ENERGY 401-3031-5004310

ELECTRIC - UTILITIES - WATER/SEWER 401-3031-5004320

ELECTRIC - ST LUCIE PARTICIPATION 401-3031-5004330

ELECTRIC - STORMWATER FEES 401-3031-5004340

ELECTRIC - INSURANCE 401-3031-5004500

ELECTRIC - REPAIRS AND MAINTENANCE 401-3031-5004600

ELECTRIC - EQUIPMENT REPAIRS & MTC 401-3031-5004610

ELECTRIC - VEHICLE MAINTENANCE 401-3031-5004620

ELECTRIC - BUILDING MAINTENANCE 401-3031-5004640

ELECTRIC - PRINTING 401-3031-5004700

MGUTHRIE

ELECTRIC BUDGET EXPENSES FY 2016

FY 2015

ACTUAL FY 2015 FY 2015 FY 2013 FY 2014

YEAR TO PROJECTIONS AMENDED ACTUAL ACTUAL

DATE AT 9/30/15 BUDGET

6/30/15

447,860 389,010 238,533 328,044 428,449

23,077 13,157 14,541 19,388 19,000

0 0 - -8,550 7,519 6,050 8,067 9,000

38,483 31,889 19,118 25,491 34,924

19,762 38,639 21,040 28,053 36,977

15,510 3,602 8,524 11,366 11,598

39,447 33,045 21,189 28,253 48,713

7,527 11,919 8,028 10,704 10,704

0 0 0 -600,215 528,781 337,024 459,365 599,365

67,130 88,881 35,939 45,000 50,000

5,000 3,000 5,000 5,000

10·,000 14,000 10,500 10,500 10,000

81,125 77,300 80,175 80,500 80,500

30,043 15,505 9,328 37,300 97,300

5,751 0 0 0 -1,122 1,649 0 1,000 1,500

7,107 2,816 1,202 2,000 6,000

194 373 20 100 300

4,596 5,299 3,896 5,400 6,000

9,410,920 8,553,985 5,904,247 8,500,000 8,783,000

581 419 335 425 396

769,798 812,635 713,138 900,000 760,000

711 780 780 700

21,484 35,625 18,204 24,272 24,272

1,670 835 0 300 500

1,860 485 1,000 5,000

8,857 4,250 1,555 5,000 10,000

10,377 2,800 814 2,500 2,500

0 0 0 80

FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD

FY 2016

432,032

19,000

9,000

35,196

37,392

11,741

47,701

10,999

603,061

50,000

5,000

10,500

82,350

50,000

0

1,500

5,000

300

6,000

8,783,000

400

760,000

780

24,272

500

5,000

10,000

2,500

80

CITY MGR

APPROVAL

FY 2016

446,917

19,000

9,000

36,336

38,451

12,116

54,224

8,829

624,873

50,000

5,000

10,500

82,350

50,000

0

1,500

5,000

300

6,000

8,820,000

400

900,000

780

39,272

500

5,000

10,000

2,500

80

COMMENTS

Estimate for this year

Magnolia Point Unit VIII/Hwy 17 ·

ADG $3K,

Annual Audit

Davey offering 2.3% increase

Fred Young/lnfratech

Mel to line school

Should be around 70% of Sales

8/6/2 015

2

GLACCOUNT GL ACCOUNT DESCRIPTION

NUMBER

ELECTRIC - DEMAND SIDE MGT PROGRAM 401-3031-5004902

ELECTRIC - ADVERTSING 401-3031-5004910

ELECTRIC - OFFICE SUPPLIES 401-3031-5005100

ELECTRIC - OPERATING SUPPLIES 401-3031-5005200

ELECTRIC - UNIFORMS - 401-3031-5005220

ELECTRIC - VEHICLE FUEL 401-3031-5005230

ELECTRIC - BOOKS,PUB, SUBS & MEMBERSHIPS 401-3031-5005400

ELECTRIC - PROFESSIONAL DEVELOPMENT 401-3031-5005410

ELECTRIC - FMEA DUES 401-3031-5005440

ELECTRIC - DEPRECIATION 401-3031-5005900

ELECTRIC - COLLECTION EXPENSE 401-3031-5005910

ELECTRIC - MATERIALS & SUPPLIES 401-3031-5005990

TOTAL OPERATING EXPENSES

CAPITAL OUTLAY f--·

ELECTRIC - BUILDING IMPROVEMENTS 401-3031-5006201

ELECTRIC- NORTH AND SOUTH SUBSTATION 401-3031-5006204

ELECTRIC- IMPROVEMENTS OTHER THAN BLDGS 401-3031-5006300

ELECTRIC - EXTEND NEW LINES 401-3031-5006301

ELECTRIC- UNDERGROUND UTILITIES 401-3031-5006304

ELECTRIC- EQUIPMENT 401-3031-5006400

ELECTRIC - EQUIPMENT-VEHICLES 401-3031-5006404

ELECTRIC - CAPITAL OUTLAY-ELECTRIC 401-3031-5006500

ELECTRIC - CHAPMAN SUBSTATION 401-3031-5006504

ELECTRIC- MAGNOLIA POINT TRANSFORMERS 401-3031-5006505

ELECTRIC- MAGNOLIA POINT PHASE VIII 401-3031-5006506

ELECTRIC- ORANGE AVE. RECONDUCTOR-ENG 401-3031-5006507

ELECTRIC- MATERIALS 401-3031-5006990

ELECTRIC- HWY 17 RECONDUCTOR 401-3031-5006508

TOTAL CAPITAL OUTLAY

MGUTHRIE

FY 2015 ACTUAL FY 2015 FY 2015

FY 2013 FY 2014 YEAR TO PROJECTIONS AMENDED

ACTUAL ACTUAL DATE AT 9/30/15 BUDGET

6/30/15 8,947 9,325 10,110 10,110 10,000

1,477 634 460 500 500

194 753 146 200 500

60,608 46,306 7,216 8,000 37,000

1,831 2,770 1,205 2,000 2,000

17,049 12,995 6,301 9,500 18,000

1,200 300 300 100

7,266 5,628 1,850 2,000 5,000

14,364 14,364 14,364 14,364 14,364

101 0 0 0 11,014

489 414 0 0 1,000

55,523 29,598 27,403 40,000 45,000

10,598,606 9,747,929 6,852,973 9,708,051 9,987,526

0 0 0 0 -

--

0 0 0 10,000 30,000

0 0 0 5,000 40,000

0 0 0 0 60,000

0 0 0 0 310,000

0 0 0 0 -

0 63,764 58,819 280,000 280,000

0 0 0 15,000 50,000 _ ,

0 52,619 13,495 13,495 211,683

0 0 1,620 30,000 30,000

0 51,699 125 50,000 60,000

0 0 0 0 -0 168,083 74,059 403,495 1,071,683

FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD CITY MGR

FY 2016 APPROVAL

FY 2016

10,000 10,000

500 500

500 500

37,000 37,000

3,000 3,000

18,000 12,505

100 100

5,000 5,000

14,364 14,364

11,014 60,000

1,000 1,000

45,000 45,000

9,942,660 10,178,151

100,000 100,000

10,000 10,000

30,000 30,000

90,000 90,000

10,000 10,000

63,000 63,000

211,667 211,667

50,000 50,000

155,000 155,000

30,000 30,000

65,000 65,000

400,000 400,000

1,214,667 1,214,667

COMMENTS

4kv

Overalls

low prices this year

NESC Books

Mel

North & South Substation Regulator

(Part of 4Kv conversion) Extend New lines

Underground utilities, Pole inspection, pole

replacement, mapping

Fault Indicators, L/B Switches

bucket 28-092 digger 34-496, debt payment

bucket truck, debt payment digger

bridge-access rd, chapman substation access

road, plant 4kv conversion, plant poles, hilltop

4kv conversion

3 or 4 Transformers

$60,000 each for parts B&C, 3rd Feeder into

Magnolia Point

min 4 poles-contractor labor -Lloyd estimate

400K, orange avenue reco"riductor engineering

Lloyd's estimate-Hwy 17 Reconductor

8/6/2015

3

FY 2015

ACTUAL FY 2015 FY 2015 GLACCOUNT FY 2013 FY 2014

YEAR TO GL ACCOUNT DESCRIPTION PROJECTIONS AMENDED NUMBER ACTUAL ACTUAL

DATE AT 9/30/15 BUDGET

6/30/15

DEBT SERVICE

ELECTRIC - PRINCIPAL ON DEBT 401-3031-5007100 236,614 236,614 236,614

ELECTRIC - INTEREST ON DEBT 401-3031-5007230 58,132 44,336 38,618 38,618 38,618

ELECTRIC - AMORT ON BOND COSTS 401-3031-5007240 1,926 1,926 0 0 1,926

TOTAL DEBT SERVICE 60,058 46,263 275,232 275,232 277,158

NON-OPERATING EXPENSES

ELECTRIC - BAD DEBTS EXPENSE 401-3031-5008000 57,559 27,306 0 15,000 15,000

ELECTRIC - ·SALES TAX 401-3031-5009510 12,016 12,554 0 12,000 -

ELECTRIC - GROSS RECEIPTS TAX 401-3031-5009511 0 0 -

ELECTRIC - REGULATORY ASSESSMENT F 401-3031-5009512 1,979 2,041 1,054 2,200 2,200

ELECTRIC-CONTRIBUTION TO RETAINED EARNINGS 401-3031-5009991 0 0 -ELECTRIC - TO BE APPROPRIATED 401-3031-5009992 0 11,614 11,614

TOTAL NON-OPERATING EXPENSES 71,555 41,900 1,054 40,814 28,814

TRANSFERS

TRANSFERS OUT RETAINED EARNINGS 401-3031-5008100 0 0 480,203 480,203 480,203

TRANSFERS OUT RETAINED EARNINGS 401-3031-5008200 0 0 871,610 871,610 871,610

ELECTRIC- COST RECOVERY & ALLOC 401-3031-5009990 200,000 200,000 150,000 200,000 200,000

ELECTRIC - CUSTOMER SVC ALLOCATION 401-3031-5009993 168,933 158,332 135,579 180,772 180,772

ELECTRIC - TRANSFER TO GEN FUND 401-3031-5009994 900,000 900,000 715,202 953,603 953,603

TOTAL TRANSFERS 1,268,933 1,258,332 2,352,594 2,686,188 2,686,188

CAPITAL EXPENDITURES 0 168,083 74,059 403,495 1,071,683

TOTAL EXPENDITURES WITHOUT CAPITAL 12,599,367 11,623,204 9,818,876 13,169,650 13,579,051

TOTAL EXPENDITURES 12,599,367 11,791,287 9,892,935 13,573,145 14,650,734

TOTAL DEPARTMENT EXPENSES 12,599,367 11,791,287 9,892,935 13,573,145 14,650,734

Profit/(Loss) 1,001,925 1,552,331 872,013 421,436 0

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD

FY 2016

236,614

38,618

0

275,232

15,000

12,000

0

2,200

0

45,905

75,105

0

0

200,000

180,772

953,603

1,334,375

1,214,667

12,230,433

13,445,100

13,445,100

0

CITY MGR COMMENTS

APPROVAL

FY 2016

245,185

30,047

0

275,232

15,000

12,000

0

2,200

90,000

88,632

207,832

FY 15 Budget Amend. #5-Debt forgiveness of lnterfund

0 Balances.

FY 15 Budget Amend. #5-Debt forgiveness of lnterfund

0 Balances.

264,370

169,975

900,000

1,334,345

1,214,667

12,620,433

13,835,100

13,835,100

0

Based on Cost Allocation Study

Based on Cost Allocation Study

PILOT

8/6/2015

4

G/L DESCRIPTION GLACCOUNT

NUMBER

WATER FUND

WATER SALES 402-3433000

WATER TAPS 402-3433510

WATER DEPT SERVICES 402-3433520

WATER IMPROVEMENT TRUST 402-3433540

DEVELOPER'S AGREEMENT 402-3433541 ·

INTEREST FSBA 402-3433610

EXTENSION REIMBURSEMENT 402-3435551

INTEREST 402-3611000

FIRE PROTECTION AVAIL CHG 402-3651200

MISC INCOME .. 402-3699200

MISCELLANEOUS-LATE FEES 402-3699300

COMPENSATED ABSENCES RESERVE 402-3832113

DEPRECIATION RES TRANSFER 402-3849993

SUBTOTAL REVENUE

EXPENDITURES

PERSONAL SERVICES

WATER PLANT - SALARIES 402-3033-5001200

WATER PLANT - OTHER SALARIES AND W 402-3033-5001300

WATER PLANT- OVERTIME 402-3033-5001400

WATER PLANT - STANDBY 402-3033-5001510

WATER PLANT- FICA 402-3033-5002100

WATER PLANT- RETIREMENT 402-3033-5002200

WATER PLANT - RETIREMENT - NATIONW . 402-3033-5002230

WATER PLANT- LIFE/HEALTH INSURANC 402-3033-5002300

WATER PLANT - WORKERS COMPENSATION 402-3033-5002400

WATER PLANT - PAY FOR PERFORMANCE 402-3033-5002500

TOTAL PERSONAL SERVICES

MGUTHRIE

WATER FUND BUDGET 2016

FY 2015 FY 2015 FY 2015 FY2013 FY 2014 ACTUAL YEAR PROJECTIONS AMENDED ACTUAL ACTUAL TO DATE AT 9/30/15 BUDGET

6/30/15

1,163,057 1,189,408 887,495 1,200,000 1,298,325

19, 750 20,535 24,200 30,000 23,300

6,331 568 3,629 5,000 1,000

25,895 30,975 95,645 100,000 36,000

16,662 10,303 5,489 5,489 -73 213 643 600 50

3,072 . 500 400 500 30,000

1,684 1,034 - - 1,750

25,630 26,568 11,618 15,500 20,000

{2,063) 4,554 4,525 7,500 4,000

23,482 13,014 8,194 9,500 14,000

- - - 6,520 6,520

- - - 73,040 170,000

1,283,572 1,297,671 1,041,840 1,453,649 1,604,945

290,858 260,882 182,599 252,465 278,607

4,496 21,820 21,550 28,734 17,750

5,536 23,986 15,147 20,195 29,700

253 6,751 6,207 8,276 9,000

21,089 22,451 16,535 22,047 25,639

10,892 22,447 14,915 19,887 21,921

5,014 90 2,432 3,242 3,088

32,799 36,846 26,129 34,838 50,219

9,779 11,228 8,273 11,030 11,030

- - -

380,715 406,500 293,785 400,713 446,954

FISCAL YEAR 2016 BUDGET WORKSHEETSwprojec_tions.xlsx

DEPT HD FY 2016

1,142,000

30,000

6,000

150,000

0

800

30,000

0

15,500

7,700

11,000

0

70,000

1,463,000

275,570

17,750

29,700

9,000

25,406

23,267

3,110

42,817

10,280

436,900

CITY MGR COMMENTS APPROVAL FY

2016

1,247,000

30,000

6,000

50,000 50 Units @ $1,000

0

800

30,000 Ties to CIP

0

15,500

7,700

11,000

FY 15 Budget Amend . #2-Vacation/Attendance

0 Incentive Pay Payouts.

170,000

1,568,000

295,893

17,750

29,700

9,000

26,963

24,803

3,110

48,897

9,070

465,186

Ties to CIP

8/6/2015

1

WATER FUND BUDGET 2016 ·

FY 2015 FY 2015 FY 2015

G/L DESCRIPTION GLACCOUNT FY 2013 FY 2014 ACTUAL YEAR PROJECTIONS AMENDED

NUMBER ACTUAL ACTUAL TO DATE AT 9/30/15 BUDGET 6/30/15

OPERATING EXPENSES

WATER PLANT - PROFESSIONAL SERVICE 402-3033-5003100 9,809 3,201 3,968 6,000 7,500

WATER PLANT- AUDITING 402-3033-5003200 5,000 6,000 5,500 5,500 5,000

WATER PLANT- ELEVATED TANK MAINTE 402-3033-5003401 30,598 31,140 32,823 32,823 32,700

WATER PLANT - LABORATORY SERVICES 402-3033-5003402 13,173 8,591 7,283 9,711 12,000

WATER PLANT - CONTRACTUAL SERVICES 402-3033-5003420 20,245 17,630 7,668 7,668 -WATER PLANT- TRAVEL & PER DIEM 402-3033-5004000 - 133 - - - 400

WATER PLANT - COMMUNICATION & FREIGHT 402-3033-5004100 6,127 2,359 1,787 2,383 4,000

WATER PLANT - POSTAGE/FREIGHT 402-3033-5004110 99 175 52 69 700

WATER PLANT - UTILITIES~-ELECTRIC 402-3033-5004300 59,854 69,996 48,582 66,486 70,000

WATER PLANT - UTILITIES - WATER/SEWER 402-3033-5004320 123 129 84 112 200

WATER PLANT - STORMWATER FEES 402-3033-5004330 711 780 780 711

WATER PLANT - INSURANCE 402-3033-5004500 13,000 13,000 14,212 18,949 18,949

WATER PLANT - EQUIPMENT MAINTENANCE 402-3033-5004610 1,792 2,374 1,141 2,500 3,000

WATER PLANT - LINE MAINTENANCE 402-3033-5004613 36,723 48,095 29,155 43,000 61,000

WATER PLANT - HYDRANT MAINTENANCE 402-3033-5004615 1,637 3,130 7,873 10,000 10,000

WATER PLANT - PLANT MAINTENANCE 402-3033-5004616 14,151 18,459 6,630 15,000 21,000

WATER PLANT - VEHICLE MAINTENANCE 402-3033-5004620 937 886 660 1,060 1,000

WATER PLANT- BUILDING MAINTENANCE 402-3033-5004640 177 672 867 800

WATER PLANT - OFFICE SUPPLIES 402-3033-5005100 371 795 330 553 500

WATER PLANT - OPERATING SUPPLIES 402-3033-5005200 18,412 9,349 7,720 11,697 15,000

WATER PLANT - CHEMICALS 402-3033-5005211 28,128 24,300 16,615 22,000 30,000

WATER PLANT - LABORATORY SUPPLIES 402-3033-5005212 4,084 1,950 1,775 3,059 4,000

WATER PLANT - UNIFORMS 402-3033-5005220 1,098 817 1,353 1,749 1,000

WATER PLANT - VEHICLE FUEL 402-3033-5005230 13,255 10,401 5,035 7,154 12,000

WATER PLANT- BOOKS,PUB, SUB & MEMBERSHIP 402-3033-5005400 964 769 774 1,032 1,000

WATER PLANT - PROFESSIONAL DEVELOPMENT 402-3033-5005410 3,535 472 1,282 1,891 4,000

WATER PLANT - DEPRECIATION 402-3033-5005900 - - - 49,821

TOTAL OPERATING EXPENSES 283,250 274,905 203,751 272,043 366,281

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD

FY 2016

7,500

5,500

35,000

12,000

-400

4,000

700

70,000

200

780

18,949

2,000

60,000

10,000

21,000

1,000

800

500

15,000

25,000

3,500

1,300

12,000

1,000

4,000

49,821

361,950

CITY MGR

APPROVAL FY

2016

7,500

5,500

35,000

12,000

--- 400

4,000

700

70,000

200 -780

' 33,949

2,000

55,520

10,000

21,000

1,000

800

500

15,000

25,000

3,500

1,300

4,100

1,000

4,000

16,529

331,278

COMMENTS

Annual Audit

7% increase for FY 16

additional water testing in FY 16

temp labor - projected at $7k for FY 15 due to vacancies

Cell Phones, Verizon & Windstream

projected $41k as of 5/12/15; less work due to vacancies

on target as of 5/12/15

Not a lot of SCADA issues this year.

Projected $22K as of 5/12/15-Reduction due to Fluoride

Elimination

for new hires and CEUs required for licenses

8/6/2015 2

WATER FUND BUDGET 2016

FY 2015 FY 2015 FY 2015

G/L DESCRIPTION GLACCOUNT FY 2013 FY 2014 ACTUAL YEAR PROJECTIONS AMENDED

NUMBER ACTUAL ACTUAL TO DATE AT 9/30/15 BUDGET 6/30/15

CAPITAL OUTLAY

WATER PLANT - BUILDING IMPROVEMENT 402-3033-5006200 - 24,564 - -WATER PLANT- WATER SYSTEM MASTER 402-3033-5006220 - - - 25,000

WATER PLANT - WATER LINE REPLACEMENT 402-3033-5006391 - - - -WATER PLANT - NEW/REPLACE VALVES 402-3033-5006393 - 3,462 4,093 35,000 10,000

WATER PLANT- METER REPLACEMENT 402-3033-5006394 - 70,522 55,250 70,000 70,000

WATER PLANT - NEW METERS INSTALLED 402-3033-5006395 2,148 9,783 15,000 20,000

WATER PLANT - LINE EXTENSIONS 402-3033-5006396 - - 1,520 1,520 110,000

WATER PLANT- HARBOR RD GENERATOR/ATS 402-3033-5006403 - 34,509 7,856 10,000 90,000

TOTAL CAPITAL OUTLAY - 135,206 78,502 131,520 325,000

DEBT SERVICE

WATER PLANT - PRINCIPAL ON DEBT-BOND 402-3033-5007100 - - 68,649 138,617 138,617

WATER PLANT - INTEREST ON DEBT-BOND 402-3033-5007230 44,033 39,053 17,599 33,879 33,879

WATER PLANT - AMORTIZATION 402-3033-5007231 1,551 1,551 - - 1,551

TOTAL DEBT SERVICE 45,584 40,604 86,248 172,496 174,047

NON-OPERATING EXPENSES

WATER PLANT - BAD DEBTS EXPENSE 402-3033-5008000 10,580 5,455 - 5,000 5,000

WATER PLANT - TO BE APPROPRIATED 402-3033-5009992 - - - 16,043

TOTAL NON-OPERATING EXPENSES 10,580 5,455 - 5,000 21,043

TRANSFERS

WATER PLANT - COST RECOVERY & ALLO 402-3033-5009990 136,117 131,400 98,550 131,400 131,400

WATER PLANT - CUSTOMER SVC ALLOCAT 402-3033-5009993 84,379 81,008 76,804 102,405 102,405

WATER PLANT - TRANSFER TO GENERAL FUND 402-3033-5009994 28,361 37,815 37,815

TOTAL TRANSFERS 220,496 212,408 203,715 271,620 271,620

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD

FY 2016

-50,000

50,000

10,000

70,000

20,000

10,000

-

210,000

138,617

33,879

-172,496

5,000

5,034

10,034

131,400

102,405

37,815

271,620

CITY MGR

APPROVAL FY

2016

-

50,000

50,000

10,000

70,000

20,000

110,000

-310,000

141,278

31,218

-172,496

5,000

5,000

131,438

86,964

65,638

284,040

COMMENTS

Water System Master Plan

Loop energy cove court

replace valves

meter replacement (300/yr AMR)

new meters install

line extensions

Based on Cost Allocation Study

Based on Cost Allocation Study

PILOT

8/6/2015

3

WATER FUND BUDGET 2016

FY 2015 FY 2015 FY 2015

G/L DESCRIPTION GLACCOUNT FY 2013 FY 2014 ACTUAL YEAR PROJECTIONS AMENDED

NUMBER ACTUAL ACTUAL TO DATE AT 9/30/15 BUDGET 6/30/15

CAPITAL EXPENDITURES 0 135,206 78,502 131,520 325,000

TOTAL EXPENDITURES WITHOUT CAPITAL 940,625 939,873 787,498 1,121,872 1,279,945

TOTAL EXPENDITURES 940,625 1,075,078 866,000 1,253,392 1,604,945

TOTAL DEPARTMENT EXPENSES 940,625 1,075,078 866,000 1,253,392 1,604,945

Profit/(Loss) 342,947 222,593 175,840 200,257 0

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD

FY 2016

210,000

1,253,000

1,463,000

1,463,000

0

CITY MGR

APPROVAL FY

2016

310,000

1,258,000

1,568,000

1,568,000

0

COMMENTS

--

8/6/2015

4

GLACCOUNT G/L DESCRIPTION

NUMBER

WASTEWATER FUND

INTEREST FSBA 403-3433610

WASTEWATER SALES 403-3435000

WASTEWATER INSPECTION 403-3435520

WASTEWATER IMPROVEMENT 403-3435540

DEVELOPER'S AGREEMENT 403-3435542

LINE EXTEN-REIMBURSEMENT 403-3435551

INTEREST 403-3611000

MISC INCOME 403-3699200

MISCELLANEOUS-LATE FEES 403-3699300

TRANSFERS IN FROM RETAINED EARNINGS 403-3810000

COMPENSATED ABSENCES RESERVE 403-3832113

DEPRECIATION RES TRANSFER 403-3849993

LOAN PROCEEDS 403-3849994

TRANSFERS IN FROM ELECTRIC FUND 403-3910000

SUBTOTAL REVENUE

EXPENDITURES

PERSONAL SERVICES WASTEWATER PLANT - SALARIES 403-3035-5001200

WASTEWATER PLANT - OTHER SALARIES 403-3035-5001300

WASTEWATER PLANT- OVERTIME 403-3035-5001400

WASTEWATER PLANT - STANDBY 403-3035-5001510

WASTEWATER PLANT - FICA 403-3035-5002100

WASTEWATER PLANT - RETIREMENT 403-3035-5002200

WASTEWATER PLANT- RETIREMENT- NATIONWIDE 403-3035-5002230

WASTEWATER PLANT - LIFE/HEALTH INS 403-3035-5002300

WASTEWATER PLANT - WORKERS COMPENSATION 403-3035-5002400

WASTEWATER PLANT - PAY FOR PERFORMANCE 403-3035-5002500

TOTAL PERSONAL SERVICES

MGUTHRIE

WASTEWATER FUND BUDGET FY 2016

FY 2015 ACTUAL FY 2015 FY 2015

FY 2013 FY 2014 YEAR TO PROJECTIONS AMENDED

ACTUAL ACTUAL DATE AT 9/30/15 BUDGET

6/30/15

91 116 292 350 75

1,372,963 1,409,618 1,058,888 1,412,000 1,410,330

350 0 0 - 0

48,000 58,000 184,000 200,000 60,000

16,662 8,425 2,464 2,464• 0

6,026 2,200 1,900 2,000 10,000

248 93 0 - 150

-893 2,418 2,902 5,500 150

24,767 15,352 10,308 12,000 16,000

0 0 24,000 24,000

0 0 6,521 6,521

0 0 172,700 473,000

0 0 0 1,530,000

0 480,203 480,203 480,203

1,468,214 1,496,222 1,740,957 2,317,738 4,010,429

290,858 254,857 182,599 252,466 278,608

4,496 21,219 21,551 28,734 17,750

5,536 20,765 13,890 18,520 29,700

253 6,395 6,207 8,276 9,000

21,089 21,754 16,444 21,925 25,639

10,892 16,728 14,826 19,767 21,921

0 2,432 3,242 3,088

32,799 25,246 25,953 34,604 50,219

9,779 11,228 6,935 9,247 9,247

0 0 0

375,701 378,192 290,836 396,782 445,172

FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY 2016

380

1,380,990

0

291,400

0

10,000

0

5,000

13,400

0

0

220,000

525,000

0

2,446,170

275,570

17,750

29,700

9,000

25,406

23,267

3,110

42,817

9,863

0

436,483

CITY MGR COMMENTS

APPROVAL FY 2016

380

1,460,000

0

100,000 SO Units @ $2,000

0

10,000 Ties to CIP

0

5,000

13,400

FY 15 Budget Amend. #4-Purchase Orders

0 Carried Forward from FY 14 into FY 15.

FY 15 Budget Amend. #2-

0 Vacation/ Attendance Incentive Pay Payouts.

495,000 Ties to CIP

0 Ties to CIP

FY 15 Budget Amend. #5-Debt forgiveness of lnterfund

0 Balances.

2,083,780

295,894

17,750

29,700

9,000

26,963

24,803

3,110

. 48,897

8,693

0

464,810

8/6/2015

1

FY 2015

GLACCOUNT FY 2013 FY 2014 ACTUAL FY 2015 FY 2015

G/L DESCRIPTION ACTUAL YEAR TO PROJECTIONS AMENDED

NUMBER ACTUAL DATE AT 9/30/15 BUDGET

6/30/15

OPERATING EXPENSES I

WASTEWATER PLANT - PROFESSIONAL SERVICES 403-3035-5003100 36,678 26,225 5,048 7,500 15,000

WASTEWATER PLANT- AUDITING 403-3035-5003200 5,000 6,000 5,500 5,500 5,000

WASTEWATER PLANT- LABORATORY SERVICE 403-3035-5003421 66,084 61,461 34,937 46,582 63,000

WASTEWATER PLANT - TELEVISE/CLEAN 403-3035-5003422 0 850 0 1,951 2,000

WASTEWATER PLANT-TEMP LABOR 403-3035-5003423 0 0 7,706 7,706 0

WASTEWATER PLANT - TRAVEL & PER DIEM 403-3035-5004000 147 40 16 28 400

WASTEWATER PLANT- COMMUNICATIONS 403-3035-5004100 6,212 2,560 2,378 3,317 4,000

WASTEWATER PLANT - POSTAGE/FREIGHT 403-3035-5004110 397 464 539 730 700

WASTEWATER PLANT - UTILITIES-ELECTRIC 403-3035-5004300 137,369 150,409 109,828 149,136 129,635

WASTEWATER PLANT - UTILITIES - WATER 403-3035-5004320 6,572 5,378 3,495 4,694 7,000

WASTEWATER PLANT - STORMWATER FEES 403-3035-5004330 711 780 780 711

WASTEWATER PLANT - INSURANCE 403-3035-5004500 35,000 35,000 13,184 17,579 17,579

WASTEWATER PLANT- EQUIPMENT MAINTENANCE 403-3035-5004610 12,336 6,537 2,873 4,600 12,000

WASTEWATER PLANT - MANHOLE MAINTENENANCE 403-3035-5004611 638 259 0 0 0

WASTEWATER PLANT- LIFT STATION REPAIR 403-3035-5004612 37,889 35,422 27,175 42,000 28,000

WASTEWATER PLANT - LINE MAINTENANCE 403-3035-5004613 13,274 3,835 5,825 10,000 14,000

WASTEWATER PLANT - PLANT REPAIR 403-3035-5004616 52,293 80,878 58,776 92,480 90,000

WASTEWATER PLANT - VEHICLE MAINTENANCE 403-3035-5004620 7,305 4,303 670 1,000 7,000

WASTEWATER PLANT - BUILDING MAINTENANCE 403-3035-5004640 988 1,943 93 161 1,500

WASTEWATER PLANT - OFFICE SUPPLIES 403-3035-5005100 191 221 385 513 500

WASTEWATER PLANT - OPERATING SUPPLIES 403-3035-5005200 12,847 14,588 5,897 12,000 17,000

WASTEWATER PLANT - CHEMICALS 403-3035-5005211 100,311 101,799 56,871 79,570 115,000

WASTEWATER PLANT - LABORATORY SUPPLIES 403-3035-5005212 12,229 11,813 11,181 16,300 13,000 WASTEWATER PLANT - COMPUTER SUPPLIES 403-3035-5005213 255 0 0 0 0 WASTEWATER PLANT - UNIFORMS 403-3035-5005220 1,165 1,082- 609 942 1,000 WASTEWATER PLANT - VEHICLE FUEL 403-3035-5005230 13,371 11,567 8,088 10,784 12,000 WASTEWATER PLANT- BOOKS, PUB, SUBSCRIPTIONS 403-3035-5005400 0 0 0 1,000

WASTEWATER PLANT - PROFESSIONAL DEVELOPMENT 403-3035-5005410 2,961 779 1,525 2,293 4,000 WASTEWATER PLANT - DEPRECIATION 403-3035-5005900 0 0 93,519

TOTAL OPERATING EXPENSES 561,513 564,125 363,379 518,146 654,544

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY

2016

15,000

5,500

63,000

2,000

0

400

4,000

700

150,000

7,000

780

17,579

8,000

0

40,000

15,000

90,000

7,000

1,500

500

14,000

95,000

20,000 0

1,300 12,000

1,000

4,000 93,519

668,778

CITY MGR COMMENTS

APPROVAL FY 2016

Misc Engineering not in Capital Projects-South

15,000 Plant Toxicity Work & Reclaimed Water

5,500 Annual Audit

63,000 SWWTP toxicity-Lab Testing

2,000

temp labor - projected at $7k for FY 15 due to

0 vacancies

400

4,000

700

150,000

7,000

780

32,579

projected at $4,600 as of 5/28/15; must allow

8,000 for vac-con repairs

0 moved to capital as of FY15

projected at $42K as of 5/12/15; pumps are

40,000 aging and failing

15,000 on target

90,000 projected at $89K as of 5/12/15

7,000

1,500

500

14,000 projected at $12K as of 5/12/15

95,000 projected at $77K as of 5/12/15

20,000 projected at $21K as of 5/12/15 0

1,300 11,500

1,000

4,000 for new hires and CEUs required for licenses 129,157

718,916 8/6/201 5

2

FY 2015

GLACCOUNT FY 2013 FY 2014 ACTUAL FY 2015 FY 2015

G/L DESCRIPTION NUMBER ACTUAL ACTUAL YEAR TO PROJECTIONS AMENDED

DATE AT 9/30/15 BUDGET

6/30/15

CAPITAL OUTLAY

WASTEWATER PLANT - BUILDINGS 403-3035-5006200 2,000 0 2,000 60,000

WASTEWATER PLANT- IMPROVE OTHER THAN BLDGS 403-3035-5006300 89,724 24,551 64,000 1,334,000

WASTEWATER PLANT- LINE EXTENSIONS (REIMBURSABLE) 403-3035-5006301 0 0 10,000

WASTEWATER PLANT - LIFT STATION IMPROVEMENTS 403-3035-5006302 33,708 0 0 150,000

WASTEWATER PLANT - MANHOLE REHABILITATION 403-3035-5006304 0 20,000 20,000

WASTEWATER PLANT - REHAB SEWER LINES 403-3035-5006317 26,256 0 0 430,000

WASTEWATER PLANT - SWWTP TMDL IMPR 403-3035-5006320 0 0 0

WASTEWATER PLANT - EQUIPMENT 403-3035-5006400 5,280 25,000 30,000 WASTEWATER PLANT- EQUIPMENT/VEHICLES 403-3035-5006401 0 62,701 63,000

WASTEWATER PLANT - CAPITAL OUTLAY-WW 403-3035-5006500 0 0 0

WASTEWATER PLANT- REUSE-MASTER PLAN 403-3035-5006994 3,000 30,000 50,000

TOTAL CAPITAL OUTLAY 0 151,688 32,831 203,701 2,147,000

NON-OPERATING EXPENSES t-

WASTEWATER PLANT - BAD DEBTS 403-3035-5008000 6,938 6,705 0 5,000 5,000

LOAN REPAYMENT WITH ELECTRIC 403-3035-5009000 0 0 480,203 480,203 480,203

WASTEWATER PLANT - TO BE APPROPRIATED 403-3035-5009992 0 0 0 5,000 5,000

TOTAL NON-OPERATING EXPENSES 6,938 6,705 480,203 490,203 490,203

TRANSFERS

WASTEWATER PLANT- COST RECOVERY & ALLOC 403-3035-5009990 141,481 134,100 100,575 134,100 134,100

WASTEWATER PLANT- CUSTOMER SERVICE ALLOC 403-3035-5009993 84,379 78,098 74,621 . 99,495 99,495

WASTEWATER PLANT- TRANSFER TO GENERAL FUND 403-3035-5009994 29,936 39,915 39,915

TOTAL TRANSFERS 225,860 212,198 205,133 273,510 273,510

CAPITAL EXPENDITURES 0 151,688 32,831 203,701 2,147,000

TOTAL EXPENDITURES WITHOUT CAPITAL 1,170,0t2 1,161,220 1,339,551 1,678,641 1,863,429

~

TOTAL EXPENDITURES 1,170,012 1,312,908 1,372,382 1,882,342 4,010,429

TOTAL DEPARTMENT EXPENSES 1,170,012 1,312,908 1,372,382 1,882,342 4,010,429

Profit / (Loss) 298,202 183,314 368,575 435,396 0

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY

2016

0

50,000

10,000

0

20,000

635,000

30,000

0

50,000

10,000

805,000

5,000

0

257,399

262,399

134,100

99,495

39,915

273,510

805,000

1,641,170

2,446,170

2,446,170

0

CITY MGR COMMENTS .

APPROVAL

FY 2016

0

50,000

10,000

0

20,000

385,000

0

30,000 SMALL EQUIPMENT (PLANTS AND LINE MAINT)

0

Design and funding acquisition for new AWWTP and

50,000 Reclaimed Water System Improvements

10,000 Reclaimed Water Master Plan

555,000

5,000

FY 15 Budget Amend . #5-Debt forgiveness of lnterfund

0 Balances.

25,000

30,000

150,592

98,823

65,639

315,054

555,000

1,528,780

2,083,780

2,083,780

0

Based on Cost Allocation Study

Based on Cost Allocation Study

PILOT

8/6/2015

3

GLACCOUNT G/L DESCRIPTION

NUMBER

REVENUE

SOLID WASTE FUND

INTEREST FSBA 404-3433610

RESIDENTIAL FEES 404-3434300

COMMERCIAL NON-CONTAINER 404-3434310

CONSTRUCTION DEBRIS 404-3434311

DUMPSTER FEES 404-3434400

FRANCHISE FEES 404-3434500

INTEREST 404-3611000

SALE OF SURPLUS 404-3651000

MISCELLANEOUS INCOME 404-3699200

MISCELLANEOUS-LATE FEES 404-3699300

TRANSFERS IN FROM ELECTRIC 404-3810000

COMPENSATED ABSENCES RESERVE 404-3832113

LOAN PROCEEDS 404-3849994

DEPREC RESERVE 404-3895000

LOSS ON SALE OF ASSETS 404-3640000

SUBTOTAL REVENUE

EXPENDITURES

PERSONAL SERVICES

SOLID WASTE - SALARIES 404-3034-5001200

SOLID WASTE - SALARIES PART TIME 404-3034-5001300

SOLID WASTE - OVERTIME 404-3034-5001400

SOLID WASTE - FICA 404-3034-5002100

SOLID WASTE - RETIREMENT 404-3034-5002200

SOLID WASTE - RETIREMENT - NATIONW 404-3034-5002230

SOLID WASTE - LIFE/HEALTH INSURANC 404-3034-5002300

SOLID WASTE - WORKERS COMPENSATION 404-3034-5002400

SOLID WASTE - PAY FOR PERFORMANCE 404-3034-5002500

SOLID WASTE - UNEMPLOYMENT 404-3034-5002600

TOTAL PERSONAL SERVICES

MGUTHRIE

SOLID WASTE REVENUES BUDGET FY 2016

FY 2015

FY 2013 FY 2014 ACTUAL FY 2015 FY 2015

ACTUAL ACTUAL YEAR TO PROJECTIONS AMENDED

DATE AT 9/30/15 BUDGET

6/30/15

64 81 204 273 50

496,335 537,492 403,108 540,000 540,915

25,653 0 0 - 0

3,600 600 4,200 4,200

343,248 37,438 5,236 7,000 6,489

34,018 28,036 37,500 38,500

174 65 0 - 100

0 0 - 0

-148 147 1,514 2,750 300

20,755 7,825 4,924 5,850 6,000

871,610 871,610 871,610

0 7,988 7,988

0 0 0

0 0 0

0 0 0

886,081 620,665 1,315,231 1,477,171 1,476,152

205,274 194,521 148,235 197,646 237,431

0 - 0

8,063 13,910 7,989 10,652 10,000

15,424 15,507 11,677 15,570 18,932

5,459 13,330 9,422 12,563 15,459

5,725 1,197 2,154 2,872 3,013

29,550 25,673 21,960 29,280 40,692

21,752 21,308 12,379 16,505 16,505

0 0 0 0

0 3,025 0 0

291,246 285,446 216,841 285,089 342,032

FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY

2016

260

538,000

0

1,000

7,000

38,500

0

0

3,000

6,700

0

0

240,000

0

0

834,460

233,430

10,000

18,627

15,344

3,062

40,712

21,176

0

0

342,351

CITY MGR

APPROVAL COMMENTS

FY 2016

260

555,000

0

4,200

7,000

38,500

0

0

3,000

6,700 FY 15 Budget Amend. #5-Debt forgiveness of lnterfund

0 Balances.

FY 15 Budget Amend. #2-Vacation/Attendance

0 Incentive Pay Payouts.

100,000 Ties to CIP

100,000 Ties to CIP

0

814,660

236,206

0

10,000

18,838

15,481

3,062

46,211

16,209

0

0

346,007

8/6/2015

1

FY 2015

GLACCOUNT FY 2013 FY 2014 ACTUAL FY 2015 FY 2015

G/L DESCRIPTION ACTUAL ACTUAL YEAR TO PROJECTIONS AMENDED

NUMBER DATE AT 9/30/15 BUDGET

6/30/15

I

OPERATING EXPENSES

SOLID WASTE - PROFESSIONAL SERVICE 404-3034-5003100 164 - - - so SOLID WASTE - AUDITING 404-3034-5003200 2,500 3,500 2,500 2,500 2,500

SOLID WASTE - CONTAINER PICKUP FEE 404-3034-5003420 308,539 6,529 4,714 6,300 6,300

SOLID WASTE - COMMERCIAL LANDFILL FEES-CO 404-3034-5003421 6,370 6,369 3,677 17,770 6,000

SOLID WASTE - TEMP LABOR 404-3034-5003422 10,838 22,568 17,162 22,800 -SOLID WASTE - COMMUNICATION/FREIGHT 404-3034-5004100 4,167 1,294 1,206 1,600 1,300

SOLID WASTE - POSTAGE/FREIGHT 404-3034-5004110 7 - - - -

SOLID WASTE - INSURANCE 404-3034-5004500 9,560 12,201 3,708 4,944 4,944

SOLID WASTE - EQUIPMENT MAINTENANCE 404-3034-5004610 736 644 918 1,600 800

SOLID WASTE - VEHICLE MAINTENANCE 404-3034-5004620 20,697 29,418 15,905 25,300 25,062

SOLID WASTE - ADVERTISING 404-3034-5004910 65 322 52 200 200

SOLID WASTE - OFFICE SUPPLIES 404-3034-5005100 25 71 30 60 100

SOLID WASTE - OPERATING SUPPLIES 404-3034-5005200 10,195 10,937 12,864 17,900 15,260

SOLID WASTE - UNIFORMS 404-3034-5005220 2,272 2,195 977 2,200 2,500

SOLID WASTE - VEHICLE FUEL 404-3034-5005230 36,626 35,025 19,996 26,661 36,000

SOLID WASTE - PROFESSIONAL DEVELOPMENT 404-3034-5005410 4,122 81 - - 500

SOLID WASTE - DEPREC RES SET ASIDE 404-3034-5005900 - - - 21,760 21,760

TOTAL OPERATING EXPENSES 416,883 131,154 83,708 151,595 123,276

CAPITAL OUTLAY

SOLID WASTE - EQUIPMENT 404-3034-5006400 - - - - -

SOLID WASTE - VEHICLES 404-3034-5006431 - 111,389 - - -

TOTAL CAPITAL OUTLAY - 111,389 - - -

DEBT SERVICE

SOLID WASTE - PRINCIPAL ON DEBT TO 404-3034-5007100 - - 36,901 36,901 48,294

SOLID WASTE - GARBAGE TRK LOAN FYl 404-3034-5007110 2,435 1,421 386 386 1,425

TOTAL DEBT SERVICE 2,435 1,421 37,287 37,287 49,719

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY CITY MGR

2016 APPROVAL

FY 2016

- -2,500 2,500

6,300 6,300

6,400 6,400

- -

1,300 1,300

- -

4,944 4,944

1,500 -

25,000 26,500

200 200

100 100

20,000 20,000

2,500 2,500

36,000 34,300

500 500

21,760 18,843

129,004 124,387

-

240,000 200,000

240,000 200,000

- -- -

- -

COMMENTS

Annual Audit

three shared dumpsters in CBD

commercial hand pickup tipping fees, FY 15

Projections includes $11,400 for Debris Disposal

of Old Police Station Demolition

used to cover unfilled position; offset by savings

in personal services

projected $20K as of 5/12/15; will have to

maintain old trucks most of FY16; projected

$1,800 as of 5/12/15; older claw truck

projected $20K as of 5/12/15; ADDT'L RECYCLE

BINS?

projected at $26K; gas prices rising

Replace #706 - 2011 Garbage Truck & #707 -

2011 Garbage Truck

8/6/2015

2

FY 2015

FY 2013 FY 2014 ACTUAL FY 2015 FY 2015 GLACCOUNT

G/L DESCRIPTION YEAR TO PROJECTIONS AMENDED NUMBER ACTUAL ACTUAL

DATE AT 9/30/15 BUDGET

6/30/15

NON-OPERATING EXPENSES

SOLID WASTE - BAD DEBTS 404-3034-5008000 4,163 3,865 - 4,000 -

LOAN REPYAMENT WITH ELECTRIC 404-3034-5009000 - - 871,610 . 871,610 871,610

SOLID WASTE - CONTINGENCY 404-3034-5009992 - - - 3,200 3,200

TOTAL NON-OPERATING EXPENSES 4,163 3,865 871,610 878,810 874,810

TRANSFERS

SOLID WASTE - COST RECOVERY & ALLO 404-3034-5009990 88,947 57,100 43,575 58,100 58,100

SOLID WASTE- CUSTOMER SVC ALLOCAT 404-3034-5009993 12,945 12,271 9,203 12,271 12,271

SOLID WASTE - TRANSFER TO GENERAL FUND 404-3034-5009994 11,958 15,944 15,944

TOTAL TRANSFERS 101,892 69,371 64,736 86,315 86,315

CAPITAL EXPENDITURES - 111,389 - - -TOTAL EXPENDITURES WITHOUT CAPITAL 816,618 491,257 1,274,183 1,439,096 1,476,152

TOTAL EXPENDITURES 816,618 602,646 1,274,183 1,439,096 1,476,152

TOTAL DEPARTMENT EXPENSES 816,618 602,646 1,274,183 1,439,096 1,476,152

Profit/(Loss) 69,462 18,019 41,048 38,075 -

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY

2016

36,790

36,790

58,100

12,271

15,944

86,315

240,000

594,460

834,460

834,460

-

CITY MGR

APPROVAL

FY 2016

4,000

20,690

24,690

64,047

39,529

16,000

119,576

200,000

614,660

814,660

814,660

-

COMMENTS

FY 15 Budget Amend. #5-Debt forgiveness of lnterfund

Balances.

Based on Cost Allocation Study

Based on Cost Allocation Study

PILOT

8/6/2015

3

G/L DESCRIPTION GLACCOUNT

NUMBER

SALE OF SURPLUS 405-3651000

COMPENSATED ABSENCES RESERVE 405-3832113

DEPRECIATION TRANSFER 405-3849992

TRANSFER FROM OTHER UTILITIES 405-3849993

TOTAL REVENUE

EXPENDITURES

PERSONAL SERVICES

CUSTOMER SERVICE - SALARIES 405-3038-5001200

CUSTOMER SERVICE - SALARIES-PART TIME 405-3038-5001300

CUSTOMER SERVICE - OVERTIME 405-3038-5001400

CUSTOMER SERVICE - STANDBY 405-3038-5001510

CUSTOM ER SERVICE - FICA 405-3038-5002100

CUSTOMER SERVICE - RETIREMENT 405-3038-5002200

CUSTOMER SERVICE - RETIREMENT - NA 405-3038-5002230

CUSTOMER SERVICE - LIFE/HEALTH INS 405-3038-5002300

CUSTOMER SERVICE - WORKERS' COMPENSATION 405-3038-5002400

CUSTOMER SERVICE - PAY FOR PERFORM 405-3038-5002500

CUSTOMER SERVICE - UNEMPLOYMENT 405-3038-5002600

TOTAL PERSONAL SERVICES

OPERATING EXPENSES CUSTOMER SERVICE - PROFESSIONAL SERVICES 405-3038-5003100

CUSTOMER SERVICE - AUDITING 405-3038-5003200

CUSTOMER SERVICE - CONT SERV-UTIL BILLS 405-3038-5003421

CUSTOMER SERVICE - TRAVEL & PER DIEM 405-3038-5004000

CUSTOMER SERVICE - COMMUNICATION & FREIGHT 405-3038-5004100

CUSTOMER SERVICE - INSURANCE 405-3038-5004500

CUSTOMER SERVICE - EQUIPMENT MAINT 405-3038-5004610

CUSTOMER SERVICE - VEHICLE 405-3038-5004620

MGuthrie

CUSTOMER SERVICE BUDGET FY 2016 FY 2015

ACTUAL FY 2015 FY 2015 FY 2013 FY 2014

YEAR TO PROJECTIONS AMENDED ACTUAL ACTUAL

DATE AT 9/30/15 BUDGET

6/30/15

0 0 2,642 2,642 0

0 0 0 6,150 6,150

0 0 0 14,878 25,000

350,636 329,709 . 296,207 394,943 394,943

350,636 329,709 298,849 418,613 426,093

213,587 190,668 168,993 225,324 233,910

5,450 5,204 10,464 13,952 15,580

7,052 3,580 2,588 3,451 5,500

563 1,650 1,425 1,900 2,500

15,700 13,943 13,250 17,667 19,702

11,175 13,872 11,310 15,079 16,040

5,551 716 2,425 3,234 3,290

46,596 36,795 29,221 38,962 45,809

6,236 4,864 3,319 4,425 4,425

0 0 0 0 0

0 0 3,186 3,186 0

311,908 271,292 246,181 327,180 346,756

390 0 0 0 0

2,000 2,000 2,000 2,500 2,000

28,358 27,902 31,848 42,000 28,000

226 425 49 49 300

0 0 100 100

1,500 1,500 680 906 906

1,325 652 845 845 900

0 1,641 2,000 500

FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY 2016

0

0

20,000

393,204

413,204

229,755

15,580

5,500

2,500

19,384

15,830

3,286

41,582

4,381

0

0

337,798

0

2,000

40,000

300

100

906

900

1,200

CITY MGR

APPROVAL FY COMMENTS 2016

0

FY 15 Budget Amend. #2-Vacation/ Attendance Incentive

0 Pay Payouts.

18,400

395,291

413,691

226,055

15,580

5,500

2,500

19,101

15,448

3,286

47,352

3,737

0

0

338,559

0

2,000

40,000

300

500

906

900

1,200

Billing Clerk is retiring 9/1/2016, need to plan transition.

Annual Audit

Extra postage/fliers, Municode $3,086/Mo.

IPAD Air Card @ $36.07 /Mo

Sunstate Meter Annual Maint Contract (Handhelds)

Issues w/old meter truck (S10} (Takes 6 Mos. to get new

truck)

8/6/2015

1

FY 2015

ACTUAL FY 2015 FY 2015

G/L DESCRIPTION GLACCOUNT FY 2013 FY 2014

YEAR TO NUMBER ACTUAL ACTUAL

PROJECTIONS AMENDED

DATE AT 9/30/15 BUDGET

6/30/15

CUSTOMER SERVICE - OFFICE SUPPLIES 405-3038-5005100 966 498 712 750 1,000

CUSTOMER SERVICE - OPERATING SUPPLIES 405-3038-5005200 10,524 2,561 1,942 4,000 6,000

CUSTOMER SERVICE - VEHICLE FUEL 405-3038-5005230 5,363 4,182 2,504 3,400 6,000

DEPRECIATION 405-3038-5005900 0 0 8,631 8,631

TOTAL OPERATING EXPENSES 50,652 39,719 42,221 65,181 54,337

CAPITAL OUTLAY

CUSTOMER SERVICE - EQUIPMENT 405-3038-5006400 0 18,656 0 0 0

CUSTOMER SERVICE - VEHICLES 405-3038-5006431 0 0 17,520 18,020 25,000

CUSTOMER SERVICE - CAPITAL OUTLAY- 405-3038-5006500 0 0 0 0

TOTAL CAPITAL OUTLAY 0 18,656 17,520 18,020 25,000

CAPITAL EXPENDITURES 0 18,656 17,520 18,020 25,000

TOTAL EXPENDITURES WITHOUT CAPITAL 362,560 311,011 288,402 392,361 401,093

TOTAL EXPENDITURES 362,560 329,667 305,922 410,381 426,093

TOTAL DEPARTMENT EXPENSES 362,560 329,667 305,922 410,381 426,093

MGuthrie FISCAL YEAR ?016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD

FY 2016

1,000

3,000

6,000

8,631

64,037

20,000

0

20,000

20,000

401,835

421,835

421,835

CITY MGR

APPROVAL FY

2016

1,000

3,000

2,250

4,676

56,732

18,400

0

18,400

18,400

395,291

413,691

413,691

COMMENTS

Battery back up (2) Lisa, Pat- Printers for Counters, New

Computer

Replace #546 2004 Ford Ranger Pickup

8/6/2015

2

STORMWATER BUDGET FY 2016

FY 2015

ACTUAL FY 2015 FY 2015

G/L DESCRIPTION GL ACCOUNT NUMBER FY 2013 FY 2014

YEAR TO PROJECTIONS AMENDED ACTUAL ACTUAL

DATE AT 9/30/15 BUDGET

6/30/15

REVENUES

406-3431000 STORMWATER FEES DEVELOPED PARCELS 33,630 79,891 102,487 136,650 89,006

406-3436000 STORMWATER FEES UNDEVELOPED PARCELS 5,820 45,378 0 - 45,400

406-3699150 BAD DEBTS COLLECTED 0 0 6 6 0

406-3699300 LATE FEES 400 1,254 726 970 1,250

406-3699301 TRANSFER IN FROM GENERAL FUND 0 0 0 - 160,000

406-3699320 GRANT-HMGP (75/25) 0 0 13,875 36,000 352,500

406-3810000 TRANSFERS IN FROM FUND BALANCE 0 0 0 30,000 30,000

406-3832113 COMPENSATED ABSENCES RESERVE 0 0 0 1,227 1,227

TOTAL REVENUES 39,850 126,523 117,094 204,853 679,383

EXPENDITURES

PERSONAL SERVICES

406-3036-5001200 SALARIES 65,924 41,145 54,860 57,119

406-3036-5001400 OVERTIME 1,067 579 772 900

406-3036-5002100 FICA 4,163 3,122 4,163 4,439

406-3036-5002200 RETIREMENT 3,983 1,074 1,432 1,713

406-3036-5002230 RETIREMENT NATIONWIDE 590 2,417 3,222 3,140

406-3036-5002300 LIFE/HEALTH INS 6,221 4,889 6,519 6,900

406-3036-5002400 WORKERS COMP 5,339 4,232 5,643 5,643

406-3036-5002500 PAY FOR PERFORMANCE 0 0 0 0

TOTAL PERSONAL SERVICES 0 87,288 57,459 76,612 79,854

OPERATING EXPENSES

406-3036-5003100 PROFESSIONAL SERVICES 18,000 30,720 40,960 44,000

406-3036-5003200 ACCTG. & AUDITING 0 2,000 2,000 2,000

406-3036-5004000 TRAVEL AND PER DIEM 0 0 0 200

406-3036-5004610 EQUIPMENT MTCE 1,354 7,078 2,868 5,000 9,000

406-3036-5004620 VEHICLE MTCE 95 1,997 409 700 1,200

406-3036-5005100 OFFICE SUPPLIES 0 0 0 100

406-3036-5005200 OPERATING EXPENSES 761 2,858 1,697 2,300 4,000

406-3036-5002220 UNIFORMS 23 252 324 500

406-3036-5005230 VEHICLE FUEL 2,564 6,430 3,674 4,899 7,000

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY

2016

149,600

0

10

1,000

139,595

488,500

0

0

778,705

56,651

900

4,404

1,667

3,164

6,887

5,703

0 79,376

6,000

2,000

200

9,000

1,200

100

4,000

500

10,000

CITY MGR

APPROVAL COMMENTS

FY 2016

177,400 (3700 Parcels@ $3.50 X 12 = $155,400)

0

10

1,000

0

106,000 Ties to CIP

FY 15 Budget Amend. #4-Purchase Orders Carried

O Forward from FY 14 into FY 15.

FY 15 Budget Amend. #2-Vacation/Attendance

O Incentive Pay Payouts.

284,410

56,057

900

4,358

1,722

3,164

7,807

4,221

0 78,229

6,000 HMGP projects should be under CIP

2,000 Annual Audit

200

20,000 sweeper and vac-con moved here

1,200

100

4,000

500

8,250 added equipment to dept

-

8/6/2015

1

FY 2015

ACTUAL FY 2015 FY 2015

G/L DESCRIPTION FY 2013 FY 2014

YEAR TO GL ACCOUNT NUMBER PROJECTIONS AMENDED ACTUAL ACTUAL

DATE AT 9/30/15 BUDGET

6/30/15

406-3036-5005320 STORMWATER MTCE 727 1,795 2,393 2,000

406-3036-5005322 NPDES STORMWATER 0 455 606 1,200

406-3036-5005331 STREET SWEEPING 5,707 11,984 15,979 8,000

406-3036-5005332 WEED CONTROL 1,505 0 1,500 3,500

406-3036-5005400 BOOKS, PUB, SUB & MEMBERS 419 419 600 600

406-3036-5005410 PROFESSIONAL DEVELOPMENT 149 149 149 500

406-3036-5005900 DEPRECIATION (j 3,229 3,229

TOTAL OPERATING EXPENSES 4,774 44,893 56,423 80,639 87,029

NON-OPERATING EXPENSES

403-3036-5008000 STWATER-BAD DEBTS EXPENSE - 376 - 500 -

TOTAL NON-OPERATING EXPENSES - 376 - 500 -

CAPITAL OUTLAY

406-3036-5006307 STORMWATER IMPROVEMENTS 0 0 9,293 15,000 512,500

406-3036-5006110 CAPITAL STORMWATER REPAIRS 0 3,686 0 0 0

TOTAL CAPITAL OUTLAY 0 3,686 9,293 15,000 512,500

CAPITAL EXPENDITURES - 3,686 9,293 15,000 512,500

TOTAL EXPENDITURES WITHOUT CAPITAL 4,774 132,557 113,882 157,751 166,883

DEPARTMENT TOTALS 4,774 136,242 123,175 172,751 679,383

TOTAL DEPARTMENT EXPENSES 4,774 136,242 123,175 172,751 679,383

Profit/(Loss) 35,077 -9,720 -6,081 32,102 0

MGUTHRIE FISCAL YEAR 2016 BUDGET WORKSHEETSwprojections.xlsx

DEPT HD FY

2016

3,000

1,200

16,000

3,500

600

800

3,229

61,329

-

638,000

0

638,000

638,000

140,705

778,705

778,705

0

CITY MGR

APPROVAL

FY 2016

3,000

1,200

20,000

3,500

600

800

6,331

77,681

500

500

128,000

0

128,000

128,000

156,410

284,410

284,410

0

COMMENTS

projected at $14,500 FY 15 = less nutrients to river

recertify stormwater operators - NPDES

8/6/2015

2

CHANGES TO FY 16 PROPOSED BUDGET

AFTER 8/04/15 WORKSHOP

GENERAL FUND

Proposed Ending

Account Number Budget Change Balance Comments

REVENUE:

Grant Award notification received after proposed

Urban and Community Forestry Grant 001-3439130 0 14,682 14,682 budget was released.

0

0

0

0

0

Total change in revenue 0 14,682 14,682

EXPENDITURES:

CITY CLERK:

Contract Services 001-1211-5003420 25,000 4,300 29,300 Document Scanning Estimate

PUBLIC WORKS:

Tree Maintenance 001-3052-5004200 0 50,000 50,000 Reclass from Parks & Recreation

PARKS & RECREATION:

Salaries - Part Time Pool 001-3072-5001312 25,000 (25,000) 0 Part Time Pool Sa laries were budgeted twice.

Workers Comp - Pool 001-3072-5002412 1,500 (1,500) 0 Workers Comp for Pool was budgeted twice.

Tree Maintenance 001-3072-5004200 50,000 {50,000) 0 Reclass to Parks & Recreation

Total change in expenses 101,500 (22,200) 79,300

NET CHANGE IN REV/EXP 36,882

mguthrie Budget changes after first hearing 8 04 15.xlsx 8/11/2015 10:10 AM

CHANGES TO FY 16 PROPOSED BUDGET

AFTER 8/04/'15 WORKSHOP

BUILDING FUND (102)

Proposed Ending

Account Number Budget Change Balance Comments

REVENUE:

Total change in revenue 0 0 0

EXPENDITURES:

Other Contractual Service 102-1516-5003425 0 12,000 12,000 Scanning Services

Professional Services 102-1516-5003100 5,021 (1,722) 3,299

Depreciation 102-1516-5005900 5,000 (5,000) 0

To be Appropriated (Contingency) 102-1516-5009992 5,278 (5,278) 0

Total change in expenses 15,299 0 15,299

NET CHANGE IN REV/EXP 0

mguthrie Budget changes after first hearing 8 04 15.xlsx 8/11/2015 10:10 AM