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Grantwriting 101: Let the Game Begin. Note to the players:. Since it is early in the game, I thought you should know… Step by step approach to answering an rfp Definition and overview of each proposal section - PowerPoint PPT Presentation
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Grantwriting 101:Let the Game Begin
Since it is early in the game, I thought you should know…
Step by step approach to answering an rfp Definition and overview of each proposal
section We won’t talk about locating resources,
determining a match, writing letters of inquiry, or reporting
Note to the players:
Read! (BEFORE you write!) Be sure the grant is what you want Follow the instructions! Answer the questions! Meet the deadline! Reap the rewards!
WINNER!!
Instructions
Submission address Submission deadline Number of copies Specs – paper size, type size, font
restrictions Page limits Bound, stapled, clipped
What to know UP FRONT!
Request for Proposals
Know the Rules to These
Eight Gameshttp://grantwritingoilcreek.pbwiki.com
Do as you are told Answer each question Follow directions Answer only what they ask for
Simon Says
Be honest
Truth or Dare
Prevent stress Stick to the task Be realistic Can you do it? Is it worth it?
Fear Factor
Speak English No acronyms No technical terms No jargon No slang It’s not poetry class Big words don’t always impress Small words can have the big punch
Scrabble
Use white space Leave white space Use charts Use graphs Use diagrams Use maps Use applicable pictures or graphics
Pictionary
Provide the facts Limit anecdotes Storytelling or bluffing will get you nowhere
Trivial Pursuit
Focus on the positive (ok – try) Aim high Be upbeat Keep your voice clear Showcase your talents
American Idol
Proofread!◦ Pages in order◦ Number pages consecutively◦ Be consistent◦ Check Table of Contents◦ Eliminate clichés◦ Use action words◦ Use positive statements◦ Watch sentence and paragraph length◦ Double check budget
FINISH ON TIME!
Perfection
Eight Games You Do NOT
Want to Play
Provide all the information Don’t make them guess
Clue
Include an accurate and complete budget
Price is Right
Tell them about your past◦ It is a good thing to say, In 1993 and 1999….
Memory
It’s not about you It’s not about me Show cooperation and collaboration
Solitaire
Don’t jump around Stay on target and on task Don’t give up Stay in the game until the end
Musical Chairs
Don’t make the reader guess Don’t drop clues to what you are trying to
say – say it
Charades
Get approval before you start◦ From your trustees◦ From the funding agent
Get appropriate signature Do what you say!
Trouble
Submit on time Don’t let your project blow up Keep to your timeline
Time Bomb
Abstract (Executive Summary)IntroductionNeeds StatementProgram Description
GoalsObjectivesMethodTimelineEvaluation
Budget
Playing by the RulesWhat needs done to win?
Ahhh. We’ll come back to this! Write it last!
Executive Summary
Information about YOUR library Information about YOUR area Vision Mission Problem or issue What you want to do (briefly) Why you want to do it Why are you qualified
Needs Statement
WHAT WHO WHERE WHEN RESULTPopulation Service Area US Census 2005 8890Population County US Census 2005 23000Card holders Your Library ILS 2007 ?Circulation Your Library ILS 2007 ?
Collect Data
What is currently being done What will your role be Why are you qualified What will the result be What do you have What do you need What do you want
Narrative/Program Description
Measurable Attainable Realistic ABCD
Goals and Objectives
Objective◦ Who a-audience◦ What b-behavior◦ When c-condition◦ How much d-degree
Writing Objectives
Scope and sequence Timeline
Method
How each goal will be met How you will gather data How you will keep records Summative vs. formative Informal vs. formal Great guide to evaluation…
◦ http://www.managementhelp.org/evaluatn/fnl_eval.htm#anchor1585345
Evaluation
Evaluation Guidehttp://www.managementhelp.org/evaluatn/fnl_eval.htm#anchor1585345
Make sure it adds up! Use accounting principles Match the narrative May require an explanation No miscellaneous category Benefits separate from salaries May include budget narrative if explanation
is needed
Budget
Personnel Benefits Contracts Supplies Equipment – Check $$$ Travel Other
◦ Phone, mail, meals…depends on rfp
Budget Categories
In-kind Other funding Requested Total
Budget Colums
Not part of a particular project or grant Necessary to run the grant and the
organization Also known as F&A –
◦ Facilities and Administration costs
Indirect Costs
Ahhh. Here we are again! Who you are Purpose of grant Objective of grant How are you going to do it How much will it cost Your requested amount
Executive Summary
Tax Exempt certificate By-laws Board of Directors/Trustees list Audited financial statement (most recent) Budget Service area Support letters Diagrams/maps
Common Attachments
Thou shalt:◦ Give them what they ask for◦ Do not ramble – stay focused, brief, concise◦ Be organized – state the facts◦ Not write poetry – careful of quotes◦ Stay grounded – be realistic◦ Live with your promises◦ Be positive◦ Ask for money – no wishy-washy◦ Proofread!
The Rules
Pages in order Consistent headings Consistent names and titles Acronyms identified Paragraph – no longer than seven sentences Check Table of Contents Budget add up Jargon, cliches… Adjectives/Adverbs “To be” or “be able to” Would , could – will, can
Proofing Your Document
Winners have simply formed the habit of doing things losers don't like to do.
-Albert Gray
Daring ideas are like chessmen moved forward. They may be beaten, but they may start a winning game.
-Johann Wolfgang von Goethe
Let me win, but if I cannot win, let me be brave in the attempt. - Special Olympics Motto
Words of Wisdom