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Grants.govFaculty Information Session
“It's what you learn after you know it all that counts.” ~Attributed to Harry S. Truman
SPS Grants.gov Resource Team
• Mary Millsaps, Senior Account Mgr., SPS• Chris Tompkins, Proposal Supervisor, SPS• Dani Garamvolgyi, Account Mgr., SPS• Jennifer Hemmerick, Account Mgr., SPS
Our Objectives
• What is Grants.gov and What it is not• Grants.gov submission process and
timelines• Start a proposal in Grants.gov• Complete and Process a proposal in
Grants.gov• Help ensure a successful Grants.gov
Submission• Where to find assistance for Grants.gov
What is Grants.gov?
• Electronic Submission system
• Liaison with other existing e-subsystems (ex: Fastlane)
• Not exclusively for Federal, but intended 100% usage for ALL Federal agencies in the near future!
Grants.gov .xfd File
PureEdge Viewer Software• executable program to view .xfd files
.xfd Files• Downloadable Proposal Package• File saved to PC• NOT Web based• File that contains sponsor forms
Federal Requirements
• List of sponsors utilizing Grants.gov: http://www.grants.gov/search/agency.do
• Mandated Federal Sponsor requirements:– FY 2006
• 100% find• 75% option to submit
– FY2007• 100% find• 100% option to submit
Sponsors Currently Utilizing Grants.gov
• Appalachian Regional Commission • Christopher Columbus Fellowship• Foundation • City of Orlando • Corporation for National and
Community Service • Department of Commerce • Department of Defense • Department of Health and Human
Services • Department of Homeland Security • Department of Labor • Department of State • Department of Veterans Affairs • Department of the Interior • District of Columbia • Environmental Protection Agency • Grants.gov System Integrator • Institute of Museum and Library
Services • James Madison Memorial Fellowship
Foundation • Japan-United States Friendship
Commission
• Marine Mammal Commission
• National Aeronautics and Space Administration
• National Endowment for the Arts • National Endowment for the Humanities • National Science Foundation • Small Business Administration • Social Security Administration • State of Minnesota • State of Texas • U. S. Election Assistance Commission• U.S. Department of Education • U.S. Department of Transportation • US Agency for International Development • US Department of Energy • US Department of Housing and Urban
Development • US Department of the Treasury • US Institute of Peace • United States Department of Agriculture • United States Department of Justice• Woodrow Wilson Center
Proposal Submission using Grants.gov
Recommended Timeline
Recommended “Final Form” submission to SPS: 4-5 business days PRIOR to deadline
• Sponsor Validation: 2-4 business days• Sponsor Rejected proposals: re-
submission through Grants.gov required PRIOR to deadline
Submission Timeline Example
Starting a Proposal• System Requirements• Registration• Notification to
Business Offices and SPS
• Software Download• Package Search• Package Download
System RequirementsWindows Users:• Windows 98, ME, NT 4.0, 2000, XP• 500 Mhz processor• 128 MB of RAM• 40 MB disk space• Web browser: Internet Explorer 5.01 or higher,
Netscape Communicator 4.5 – 4.8, Netscape 6.1, 6.2, or 7
Non-Windows Users:• Grants.gov does support the use of systems that do
not use Windows. To find more information about the use of the Citrix Server Application please contact SPS or go to: http://www.grants.gov/MacSupport
Registration
• No individual registration required to Search, Download or Complete Proposal Packages.
• Only Institutional registration required to submit proposals
• Purdue University is currently registered with Grants.gov
• Sponsor Sub-systems MAY require individual registration
Notification to Business Office and SPS
When starting a Grants.gov proposal, please immediately notify:
1. Your Business Office 2. Sponsored Program Services at
Software Download
Package Search
Package Download (Step 1)
Package Download (Step 2)
Completing and Processing Proposal
• Cover page overview• Uploading/viewing
attachments• Checking for errors• Saving• Printing• Routing• SPS receipt
requirements• Submission & Validation
Rejection
Package Cover Page
Uploading/Viewing Attachments
Checking for Errors
Saving a Proposal Package
Printing a Proposal Package
Routing
Routing between: PI/Co-PIs/BORoute .xfd files as an email attachmentSave .xfd file to disk and route diskSave .xfd files in shared network drive
Routing to SPSRoute .xfd files as email attachment to:
Proposal Receipt Requirements
Per Vice President for Research Policy… Proposal must be in FINAL form.
Final Form Includes:1. Original hardcopy with all sections
complete2. Original hardcopy matches the
Grants.gov package3. Completed Transmittal
Checksheet contains all required signatures
4. Final and complete Grants.gov .xfd file forwarded to: [email protected]
Proposal Package Rejection
CRITICAL: Allow time for Rejection/Re-submission…WHY?!
Grants.gov validation checksSponsor validation checksChecks are completely electronic basedMinor errors will cause system rejection
(example: 47907--2108; additional hyphen in zip)
Resubmission through Grants.gov PRIOR to Sponsor Deadline
Rejection email notifications
Rejection Email -----Original Message-----From: [email protected] [mailto:[email protected]] Sent: Friday, March 03, 2006 3:52 PMTo: [email protected]: Grants.gov Rejection Notice for Application GRANT00081476Your submission was received at 03-Mar-06 03:51:04 PM ESTType: GRANTGrants.gov Tracking Number:GRANT00081476 The following errors were detected: Error: 0 UNAUTHORIZED_SUBMITTER_ERROR FATAL
You have not registered successfully with Grants.gov or the E-Business Point of Contact for your organization has not assigned you the rights to submit grant applications on behalf of your organization through Grants.gov.
Verify that you have registered with Grants.gov or that you have received an email notification stating that you have been designated as an Authorized Organization Representative (AOR) and are able to submit grants on behalf of your organization.
To verify if you have been successfully registered with Grants.gov, go to https://apply.grants.gov/ApplicantLoginGetID. For instructions on how to register with Grants.gov and for information on being designated as an AOR, go to https://apply.grants.gov/GrantsgovRegister.
PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose. Your submission was rejected by Grants.gov and will not be reviewed by the processing agency.
https://apply.grants.gov
Ensure Submission Success
1. Early communication: PI – BO – SPS
2. Correct package download3. Sponsor specific guidelines
followed4. Proposal Package accuracy5. Early submission
• Your Business Office
• Technical or Process AssistanceChris Tompkins: 4-6204……………… [email protected]
4-1079 ……………[email protected]
• Sponsor/Program Specific AssistanceSPS Account ManagersMary Millsaps: 4-1078 ………………[email protected] Garamvolgyi 4-4856 ………………[email protected]
• Technical Assistance – Grants.gov Help Desk1-800-518-4726
• PureEdge Software Assistance or DownloadContact your zone or software administrator
Where do I go for Assistance?
Helpful Web Links• Grants.gov Homepage:
http://www.grants.gov/
• Grants.gov Search: http://www.grants.gov/search/searchHome.do
• Grants.gov Helpdesk: http://www.grants.gov/CustomerSupport
• Sponsored Program Services Homepage: http://www.purdue.edu/sps/
• SPS Grants.gov Information: http://www.purdue.edu/sps/proposals/electronicsub/grantsgov.html
• SPS Grants.gov Training: http://www.purdue.edu/sps/proposals/electronicsub/grantsgovtraining.html
Observations/Questions