Overview and Analysis

Overview The Town provides various grants to residents and community organizations in order to promote a high quality of life, sustain our heritage and natural environment and foster a strong sense of community identity. Town Grant and Rebate Program Elderly Pensioners’ Tax Grant The Town of Whitby offers a $250 Tax Reduction Grant program to assist low income seniors who live in Whitby and receive the Guaranteed Income Supplement provided under the Old Age Security Act (Canada). Low Income Disabled Tax Grant The Town of Whitby offers a $250 Tax Reduction Grant program to assist low income disabled homeowners who live in Whitby and receive the Ontario Disability Support Program provided through the Ministry of Community and Social Services. Heritage Tax Rebate Program The Town of Whitby offers a 40 percent heritage property tax rebate for eligible heritage properties ( or portion of the property) for the Town and school board portions only. Charity Rebates In accordance with the Municipal Act, municipalities are required to provide eligible charities with rebates of at least 40% of their property tax, unless a different percentage is prescribed by the Minister of Finance.

Grants Town Grant and Rebate Programs Municipal Grants Other Grants Department Chair Councillor Derrick Gleed Commissioner/Treasurer Kenneth R. Nix Municipal Building 575 Rossland Road East Whitby, ON L1N 2M8 Phone: 905.430.4300

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Grants | Overview and Analysis

Town of Whitby

For more information regarding these programs contact the Tax and Property Assessment Division of Corporate Services. Municipal Grants Burn's Cemetery Ashburn Board Grass cutting, ongoing filling of areas with soil and general maintenance of cemetery. Brooklin Horticultural Society Provides and maintains flower beds in the Downtown and at the Brooklin Horticultural Park at the corner of Carnwith Drive and Montgomery Road, and at the public Butterfly Meadow gardens at the entrance of the Lions Trail. Community Living Ajax-Pickering and Whitby Environmental Adult and Youth Programs (funding of wages, most with disabilities) - weeding, mulching, trail cleanups in the Town of Whitby. JCI Whitby Whitby Santa Claus parade held the first Saturday in December. Waterfront Regeneration Trust Promotes waterfront trail, installation of signs, attract public and private investment for the expansion, enhancement and promotion of the trail Whitby Brass Band Operation of brass band, honorariums for conductors of senior and junior band and

librarian, band room supplies, instrument repairs and minor uniform costs. Performances in Whitby include concerts in Rotary Park, Heritage Day, Santa Claus parade. Other Grants Groveside Cemetery Board Grant offsets operating costs associated with maintaining four cemeteries and a monument on behalf of the Town of Whitby. (Mayor's Designate to the Board – Councillor Derrick Gleed) Whitby Arts Inc. (Station Gallery) Non-profit art gallery and cultural center which offers a variety of exhibitions, child, youth, adult and family art programs, classes, workshops, performances and special events. Additional programming is being offered at the Brooklin Community Centre and Library in order to reach an increased number of residents. For more information visit their webpage at: http://www.whitbystationgallery.com/ (Mayor's Designate – Councillor Michael Emm) Whitby Public Library The Town of Whitby is the primary funding source for the library services and resources provided at the Central Library and 2 branch locations. For more information visit their webpage at: http://www.whitbylibrary.on.ca/ (Mayor’s Designate - Councillor Chris Leahy)

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Grants $5,169 $127 $5,296 $127

Net Operating Budget $5,169 $127 $5,296 $127

Division

($ in 000's)

2014

Budget

2015

Budget

Adjustments

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Decision

Items*

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Budget

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The Budget Change Analysis by Division is included in the following pages. * For the Decision Items refer to the Decisions tab.

Grants

Run Date: 1/19/15 9:12 AMReport Folder: Budget Book Documen

Note: Numbers may not add due to rounding.

Operating Budget Summary

Department:

TOWN OF WHITBY

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Revenues

Transfers from Reserves & Internal Recoveries ($5) $5 $5

Total Revenues ($5) $5 $5

Expenditures

Grants

Town Grant Programs $98 $4 $102 $4

Municipal Grants $35 $1 $36 $1

Groveside Cemetery $35 ($3) $32 ($3)

Station Gallery $421 $11 $432 $11

Whitby Public Library $4,584 $110 $4,694 $110

Total Grants $5,173 $123 $5,296 $123

Total Expenditures $5,173 $123 $5,296 $123

Net Operating Budget $5,168 $128 $5,296 $128

Financial Account Category

($ in 000's)

2014

Budget

2015

Budget

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Decision

Items

2015

Budget

Request

Budget

Change

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Grants

Run Date: 1/19/15 9:12 AMReport Folder: Budget Book Documents

Note: Numbers may not add due to rounding.

Operating Budget Summary

Department:

TOWN OF WHITBY

146

Revenues

Transfers from Reserves & Internal Recoveries $5 $5

Total Revenues $5 $5

Expenditures

Grants

Town Grant Programs $5 $4

Municipal Grants $1 $1

Groveside Cemetery $1 ($5) ($3)

Station Gallery $10 $11

Whitby Public Library $115 ($5) $110

Total Grants $127 ($5) $123

Total Expenditures $127 ($5) $123

Net Operating Budget $127 $128

Financial Account Category

($ in 000's)

2015

Inflation

2015

Annualization

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Other

Changes*

2015

Decision

Items

Budget

Change

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*Other Changes include adjustments as a result of:

the impact the Town's growth has on providing existing programs and services (Growth)any Council approved service level changes to existing services and programs (Service Level)staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level)the operating impact of capital decisions (Capital Impact)the reversal of the prior year's one-time revenues or expenditures (One-time Items)this year's planned facility or equipment related one-time maintenance projects (One-time Items)other temporary revenues or expenditures (One-time Items)

Grants

Run Date: 1/19/15 9:12 AMReport Folder: Budget Book Documents

Note: Numbers may not add due to rounding.

Budget Change Report

Department:

TOWN OF WHITBY

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Revenues

($5) ($5) Transfers from Reserves & Internal Recoveries $5 $5

($5) ($5) Total Revenues $5 $5

Expenditures

Grants

Town Grant Programs

$45 $45 $42 Elderly Pensioners' Tax Grant $3 $45 $3

$2 $3 $3 Low Income Disabled Tax Grant ($1) $2 ($1)

$36 $34 $37 Grants to Taxable Charities ($2) $35 ($2)

$14 $17 $16 Heritage Tax Rebate Program $4 $20 $4

$97 $99 $98 Total Town Grant Programs $4 $102 $4Municipal Grants

$1 $1 $1 Burns Presbyterian Cemetery $1

$6 $6 $6 Comm Living Ajax/Pick/Whitby $6

$6 $6 $6 JCI Whitby $6

$3 $3 $3 Waterfront Regeneration Trust $3

$17 $18 $18 Whitby Brass Band $18

$3 $3 $3 Brooklin Horticultural Society $3

$36 $37 $37 Total Municipal Grants $37

$54 $35 $35 Groveside Cemetery ($3) $32 ($3)

$433 $421 $421 Station Gallery $11 $432 $11

$5,070 $4,584 $4,584 Whitby Public Library $110 $4,694 $110

$5,690 $5,176 $5,175 Total Grants $122 $5,297 $122

$5,690 $5,176 $5,175 Total Expenditures $122 $5,297 $122

$5,690 $5,171 $5,170 Net Operating Budget $127 $5,297 $127

2013Actuals

2014Year End

Projection

2014Budget Financial Account Category

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Grants

Financial Summary

Division: Note: Numbers may not add due to rounding.

TOWN OF WHITBY

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Revenues

Transfers from Reserves & Internal Recoveries $5 $5

Total Revenues $5 $5

Expenditures

Grants

Town Grant Programs

Elderly Pensioners' Tax Grant $3 $3

Low Income Disabled Tax Grant ($1) ($1)

Grants to Taxable Charities ($2) ($2)

Heritage Tax Rebate Program $4 $4

Total Town Grant Programs $4 $4

Municipal Grants

Burns Presbyterian Cemetery

Comm Living Ajax/Pick/Whitby

JCI Whitby

Waterfront Regeneration Trust

Whitby Brass Band

Brooklin Horticultural Society

Total Municipal GrantsGroveside Cemetery $1 ($5) ($3)

Station Gallery $10 $11

Whitby Public Library $115 ($5) $110

Total Grants $126 ($6) $122

Total Expenditures $126 ($6) $122

Net Operating Budget $126 ($1) $127

Financial Account Category

($ in 000's)

2015

Inflation

2015

Annualization

2015

Other

Changes*

2015

Decision

Items

Budget

Change

$

*Other Changes include adjustments as a result of:

the impact the Town's growth has on providing existing programs and services (Growth)any Council approved service level changes to existing services and programs (Service Level)staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level)the operating impact of capital decisions (Capital Impact)the reversal of the prior year's one-time revenues or expenditures (One-time Items)this year's planned facility or equipment related one-time maintenance projects (One-time Items)other temporary revenues or expenditures (One-time Items)

Grants

Run Date: 1/19/15 9:13 AMReport Folder: Budget Book Documents

Note: Numbers may not add due to rounding.

Budget Change Report

Division:

TOWN OF WHITBY

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BUDGET ADJUSTMENTSInflation:

Exp - Status Quo007 Adjust the budget for funding to the Station Gallery, Whitby Public Library and Groveside Cemetery equal to estimated Town MPI of 2.4% to address inflationary pressures

$127 $127

$127 $127

Annualization: $0

Other Changes: Growth

Exp - Growth009 Increase of $4K for Heritage Tax Rebate program due to anticipated additional properties. Also $10K reduction in Whitby Library fines and fees due to overdue notices sent by email and online renewals. Note this revenue shortfall has been offset by service level changes explained below.

$14 $14

$14 $14

Service Level

Exp - Service Level011 To address the fine revenue shortfall Library staff reviewed budget for opportunities and the overall reduction includes budgeting for an anticipated $8K grant associated with summer student positions based on history. It also includes reduced security costs due to less required hours $3K, reduced publicity cost and less bank charges due to better interac fees $3K. There is a $5K increase in processing costs for DVDs/games being processed directly by suppliers to arrive shelf-ready.

($9) ($9)

($9) ($9)

Capital Impact

Exp - Capital Impact013 Less printing costs at Library due to new technology implemented $6K

($6) ($6)

($6) ($6)

One-time Items

Prior Year Reversals

Rev - PY Non-recurring002 Reversal of the prior year's use of the one-time reserves (LTFR) to fund the increased grant request from Groveside Cemetery for the removal of trees and branches at Myrtle Cemetery in 2014.

$5 $5

Exp - PY Non-recurring003 Reversal of the prior year's one-time grant funding to Groveside Cemetery for the removal of trees and branches at Myrtle Cemetery.

($5) ($5)

Current Year

$5 ($5) $0

Total Other Changes $5 ($6) ($1)

Total Budget Adjustments $5 $121 $126

($ in 000's) Revenues Expenditures Net

Budget Change Analysis

Grants Note: Numbers may not add due to roundingDivision:

TOWN OF WHITBY Note: Budget Change shown in ( ) indicatesincreased revenues or decreased expenditures

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DECISION ITEMS

Total Decision Items

Total Budget Change $5 $121 $126

($ in 000's) Revenues Expenditures Net

Budget Change Analysis

Grants Note: Numbers may not add due to roundingDivision:

TOWN OF WHITBY Note: Budget Change shown in ( ) indicatesincreased revenues or decreased expenditures

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Grant Request Applications/Letters

from external organizations are included in the following pages

Organization Page No.

Burns Presbyterian Cemetery ________________________ 154 Community Living Ajax-Pickering & Whitby _____________ 156 JCI Whitby ______________________________________ 159 Waterfront Regeneration Trust _______________________ 160 Whitby Brass Band ________________________________ 167 Brooklin Horticultural Society ________________________ 171 Groveside Cemetery Board _________________________ 173 Station Gallery ___________________________________ 176 Whitby Public Library ______________________________ 179

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1450 Henry Street, Whitby, Ontario L1N 0A8

www.whitbystationgallery.com art@whitbystationgallery.com

T 905.668.4185 F 905.668.1934

Charitable Registration #: 11929 7042 RR0001

MEMO re: Station Gallery – Town of Whitby Grant Request

Thanks to the ongoing commitment of Town Councillors and their financial

investment, Station Gallery continues to help create a unique sense of place

in Whitby.

Your public art gallery is at the creative and cultural heart of the community. It was

built upon a community vision for a vibrant place of creativity, innovation and art –

playing a key role in establishing Whitby as the community of choice for creative people and families.

The Station Gallery movement continues to grow, with over 39,000 annual visitors

(+10%), including 14,000 (+25%) program participants. Town of Whitby funding has enabled the gallery to grow into a compelling municipal asset that is helping arts and

culture to flourish and establish deep, sustainable roots.

Approximately half of the gallery’s operating budget is generated through board and

staff fundraising efforts. It is an ongoing priority of the board to continue to place

strong emphasis on the independent fundraising effort.

Station Gallery is committed to affecting arts and culture related Town of Whitby

strategies, (ref. Building our Economic Future – Whitby Economic Development Strategy, 7.3 Downtown

Whitby – The Creative and Cultural Heart, Strategic Action 36, “how to make Whitby, and particularly Downtown Whitby, the cultural core of Durham; Downtown Whitby Strategic Action Plan – 3 (b) Fostering a Creative Community.)

The linkages we bring:

o powerful connections with community, business and cultural partners e.g.

Whitby Library, Rotary Clubs of Whitby, 360 Incentives;

o deeper and more meaningful partnerships with like minded institutions in the community, e.g. the Abilities Centre, Lakeridge Health Whitby, Participation

House;

o strong Durham College, UOIT and Trent U relationships;

o a respected cultural leader on the Durham Region landscape; and o a well-positioned people gathering place along the corridor between downtown

Whitby and the waterfront.

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Station Gallery Accomplishment Highlights 2014

o Sustainable and inclusive community education and outreach programming,

including Brooklin where the demand for services continues to grow

Outreach total: 100+ programs delivered to 1700 participants o Dramatic growth (+25%) in powerful leading edge school based programs,

strengthened with our 21st Century Learning model, cross curricular initiative

and artist instructor development program (129 classes, 2800 young participants)

o Ongoing commitment to inclusion, ie. flourishing creative arts therapy to long

term rehabilitation patients o Community and stakeholder involvement in exhibition content development

o An expanding volunteer mass accumulating over 5000 volunteer hours – the

equivalent of 2.5 full time employees

Moving Forward

o Continue to manage escalating demand for outreach and specialized cultural opportunities, resources and activities that are accessible and

inclusive

o Act as a resourceful, collaborative partner in municipal cultural development strategies

o Maintain and continuously enhance programming that is relevant, fresh

and meets the needs of our changing community

With continued Town of Whitby support, combined with the gallery’s independent

fundraising efforts, Station Gallery will meet these community service demands head-

on, maintaining a sharp eye on sustainability.

This grant will enable Station Gallery to accommodate increased community

participation while preserving a level of institutional credibility that will continue to attract critical funding streams such as Ontario Arts Council, foundations, individual

donors and corporate partners.

Station Gallery has submitted a 2015 grant request for $431, 500, a 2% increase from 2014.

Station Gallery continues to serve the citizens of Whitby and to be good stewards of the resources entrusted to us.

James Ritchie

President, Station Gallery Board of Directors

P.S. see attached for kind words – all thanks to your cultural investment

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“I wanted to say a Thank you for the exceptional Parent & Tot program my 2 year old

son and I attended in Brooklin…extremely creative programing taught with enthusiasm and patience. I was thrilled that we were presented ideas that I would have not

thought of on my own at home, and given quality materials to use that I would not

have on hand at home…will definitely recommend this program to other parents.” Brooklin Mom

“We love this camp and the gallery. It is an incredible and enriching experience.” Regular gallery going family

“My daughter gained great confidence from her week at art camp - making new friends

and feeling liked and accepted exactly as she is by the counselors. It was a very positive experience for her self-esteem. Thank you!” Summer Camp parent

“Wow! Outstanding!!!! My classes LOVED this trip. So many valuable things were learned, thank you. The parents who attended were very impressed also. Let's see

what kind of social justice activists I can cultivate from your launching point!” Teacher

“I believe that the course not only taught Aila quite a bit in regards to art but it strengthened her confidence in expression which ultimately is calming for Aila. I think

that the course you offer is one of a kind.” Aila’s mom

“This place is EPIC!!! I would definitely like to come back, I was learning all the time” Underground Studio youth program participant

“This is my place.” Community Artist

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