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Grant Writing Workshop The Surf Life Saving Foundation
Workshop Outline
1. Surf Life Saving Foundation - overview
2. LSV service offering through GSU
3. Administration
4. Grant Writing – tips for clubs
5. Acquittal
Surf Life Saving Foundation
“TO CONTRIBUTE TO THE FINANCIAL SECURITY AND VIABILITY OF THE SURF LIFE SAVING MOVEMENT.”
KEY AREAS
• Commercial e.g. get something in return
• Philanthropic e.g. donor program
• Grant Seeking Unit - Trusts & Foundations
• National Fundraising Events
• Surf Life Saving Rescue Fund - Investments
Surf Life Saving Foundation
• A Foundation delivering agreed programs on a national basis creates a powerful force and voice to achieve the organisation’s mission
• A co-ordinated national approach across all fundraising channels delivers increased ROI through data acquisition, profile and positioning
Philanthropy Grants Commercial Lottery Commercial Trade Promo
Philanthropy Grants Commercial Lottery Commercial Trade Promo
Philanthropy Grants Commercial Lottery Commercial Trade Promo
Philanthropy Grants Commercial Lottery Commercial Trade Promo Philanthropy
Grants Commercial Lottery Commercial Trade Promo
Foundation Programs
WA
NT
QLD
NSW
SA
VIC Philanthropy Grants Commercial Lottery Commercial Trade Promo
Philanthropy Grants Commercial Lottery Commercial Trade Promo
TAS
Philanthropy Grants Commercial Lottery Commercial Trade Promo
ACT
Grant Seeking Unit
Life Saving Victoria service offering: 1. Internal & external grant research 2. Grant writing 3. Grant application review and/or advice 4. Facilitation of key relationships 5. Sector advice 6. Grant Guide for Clubs 7. Grant writing workshop to assist clubs build capacity
Access to the GSU
Susan Ahmelman Manager – Grant Seeking Unit - SLSF Email: [email protected] Phone: 07 3399 1501
Cameron Stanley Research and Communications - SLSF Email: [email protected] Phone: 07 3177 5844
Megan McKay
Administration Officer- SLSF Email: [email protected] Phone: 07 3177 5855
Grant Writers
• Lorelle Warner
• Justine Wearne
• Susan Ahmelman
Grant Administration
Getting Started What is a grant
– private/ government
Club documents – DGR, TCC, Incorporation, Financial Accounts, Annual Report, Public Liability Insurance
Government Registers – ACNC, ABR
Club Requirements – Club priority list (equipment, programs infrastructure)
Templates Tracking Grants
– Recording your activity
Grant Administration
Club Grant Tracker
Grant Writing
Research • General web search • Local government website • Newspaper • Paid memberships (GSU) • LSV Circulars • VSO Memo’s • Grant Seeking Unit
Grant Writing
Research cont..
Surf Life Saving operates in multiple funding sectors:
– Education, training, youth, emergency management, health, sport, community capacity, resilience
– Take a broad approach
Grant Writing
Eligibility
• Organisation: DGR, TCC, Incorporated
• Project: does the project meet funding objectives?
• Timeframe for completion
• Conflicts with SLS branding/sponsors
Grant Writing
Guidelines
• Alignment between your project and funding objectives
• Eligible items
• Assessment criteria
• Weighting
• Read them clearly, then…..
Grant Writing
Contact Funding Body
Have all questions ready (state you have read them)
– Funding objectives
– Confirm project suitability
– Realistic funding request
– Confirm attachments and lodgement instructions
– Build a relationship with funding body
– Previous recipients
– Seek feedback on project suitability
Grant Writing
Project Name
- Avoid:
- “Purchase of an All Terrain Vehicle”
- Suggest:
- “Expansion of patrols along coastline at Main Beach” (IRB)
- “Community First Aid Education Program” (Defib trainer)
- “Expansion of our Youth Development Program” (Nipper Boards)
Grant Writing Brief Project Description “Increase capacity of XX SLSC to enable expansion of patrols from XX Beach to XX Point thereby reducing beach and aquatic related incidents” OR “Over the past 5 years beach visitations numbers to ZYX Beach have doubled as have the number of rescues and water incidents. ZYX SLSC seek funding to purchase an All Terrain Vehicle which will enable our club to expand our patrol zone and increase roving patrols along the coastline thereby growing the capacity of our club to provide beach safe services to the community ”.
Grant Writing
Project Outline
Break this down into three sub questions:
1. What is the problem?
2. What will you do to fix it?
3. What do you hope to achieve?
Grant Writing Project Outline – Sample Over the past 5 years Ocean Grove’s population has increased by 13% and with this beach visitations have swelled. As a result the number of beach and aquatic related incidents has increased with 126 rescues performed in the past 12 months and 367 first aid treatments. To avoid unnecessary death and reduce beach incidents, Ocean Grove SLSC have identified the need to expand the length of beach patrolled and also the regularity of roving patrols. This can be achieved through the purchase of an Inflatable Rescue Boat operated by our qualified volunteer lifesavers. Increasing our patrol zone and regularity of roving patrols will allow us to warn swimmers in dangerous areas and execute a rescue swiftly thereby maximising the health outcomes for a patient. We expect the number of rescues and first aid treatments to decrease ultimately contributing the safety and well-being of the local community.
Grant Writing
• Project Aim
– What does your project hope to achieve (end goal)
– The aim should align with funding strategy of the grant program and your organisation
– Don’t be afraid to ‘re state’ their wording in the project aim
Grant Writing Objectives, Outcomes and Outputs Objectives • What do you hope to achieve at the end of the project (what
do you want to do?) • Clear, measurable and achievable Outcomes • Describe the project activities, learnings or benefit (what did
you gain?) Outputs • Tangible items that are produced by the project
Grant Writing Objectives, Outcomes, Outputs - Example Objectives: 1. Reduction in the number of beach incidents at Main
Beach. 2. Expansion of patrol zone and increase in frequency of
patrols. 3. Increase in the number of qualified IRB drivers to
perform patrols. 4. Time efficiencies in water rescue manoeuvers.
Grant Writing Outcomes: 1. Increase in capacity of lifesaving services for Sandringham
SLSC. 2. Safer beaches ultimately contributing to the well-being of
both the local and tourist population of Sandringham. 3. Greater training packages for lifesavers aiding in volunteer
retention and recruitment. Outputs: 1. Inflatable Rescue Boat, motor and trailer. 2. New patrol zone and roster.
Grant Writing Evidence • Patrol statistics • Survey of members • PWC Report, National Coastal Safety Report • Expert reports • Newspaper articles • Demographics (population, economic growth, unemployment rate, CALD) • Local developments • Industry reports • Letters of support • LSV when projects have wider regional impact • Grant Seeking Unit
Grant Writing Project Partners 1. Direct – assist in delivery project outcome 2. Indirect – work with club but not on project. Example: Whilst this project does not require community partnerships, our club works in unison with the local Ambulance service, Coastguard, Communication Centre and Police. We proactively work with local schools to educate youth on safe beach practices in an effort to avoid unnecessary beach accidents.
Grant Writing Sustainability • Extending the value of grants. • Longevity of program outcomes. • Capacity building programs. • Examples:
– Community resilience (community education) – Lifelong impact on individual participants (first aid) – Training programs (mentoring opportunities) – Capital works (maintenance program) – Education (life skills)
Grant Writing Sustainability - Example
The project is sustainable as the purchase of the IRB is a one off expense that will provide wide community benefit for many years to come. Ongoing costs associated with the purchase such as fuel, maintenance, registration and insurance will be provided by the club. The IRB and motor is hosed after each use to remove seawater residue which prolongs the vessels lifespan. The IRB is stored in a secure location and inspected when returned to the clubhouse after use to ensure any repairs are attended to immediately. A formal inspection of the IRB is performed twice yearly. It is vital to the community for Surf Life Saving to not only continue, but to expand with the growing needs and demands of our ever increasing communities. If we wish to continue to grow and develop as a viable, relevant community organisation, we need to continually engage and support volunteers from a cross section of the community. The equipment we require for the program to be successful will serve the community for many years to come for beach safety and rescue purposes as well continual involvement with localised natural disasters.
Grant Writing Referees • Council • Minister • Community organisation • External program experts • Industry/sector specialist • EMS/ Ambulance/ Police • LSV
Grant Writing
Budget
• Include all project costs: administration, audit, fuel, registration, acknowledgement
• In kind and cash support viewed favourably
• Co-contribution – leverage opportunities
• Realistic
• Check totals
Grant Writing
Budget - Example
Grant Writing Acknowledgement/Recognition • Website • Media release – LSV can assist • Annual report • Club presentation • Certificate at clubhouse • Newsletter • Conservative acknowledgement • SLS branding
Grant Writing Lodgement
• Proof read (GSU or independent) • Only include attachments requested • Tip - if postal, bring lodgement date forward • Note in committee minutes by tabling grant tracker or
similar • Keep application in readily accessible location for future
use • Thank your referees and send them a copy of the
application
Administration Acquittal • Follow acquittal procedures as provided • Table them in club minutes and forward agenda • Within agreed time frames • If delays, request extension • Expend funds as stated in grant application • SLS seen as one entity • Contact GSU for assistance if required • Acknowledge grant as committed in application • GSU can track your acquittal to ensure it isn’t overlooked
Grant Guide for Clubs
Guide Overview
A. Overview
B. Administrative Information
C. Sample Answers – organisation
D. Sample Answers – equipment
E. Sample Answers – program/misc
Grant Guide for Clubs Sample - Organisation Arcadian Surf Life Saving Club has the largest patrol zone along the Queensland coastline than most other clubs. At present they patrol from Alma Bay on Magnetic Island to The Strand on mainland Townsville. From humble beginnings at Alma Bay on Magnetic Island in 1928 to one of the biggest Surf Lifesaving clubs outside the south-east corner of the State, Arcadian Surf Lifesaving Club has come a long way. The club currently has 360 members of which 195 are patrolling lifesavers who service both beaches every weekend. OR XYZ SLSC was established in 1947 and has over 1,200 members of which 480 are active patrolling members. The Club's primary purpose is to provide a safe environment for the community recreating at or around the coastline at XYZ. Our club is part of a proud 106 year history of Surf Life Saving in Australia and provides the community with the following volunteer services:
- emergency search/rescue and medical services; - preventative programs to ensure beach visitors avoid danger (surveillance, safe swimming area,
shark alarm, identification of rips, stinger sweep and first aid); - surf safety information through community education programs; - youth development programs; and - healthy lifestyle programs (physical exercise and eating habits).
We work in partnership with other emergency services, schools & our local council. Our volunteers are drawn from all age groups & demographics & are recognised as highly trained, active members of the wider community.
Grant Guide for Club Sample - Equipment
All Terrain Vehicle An ATV is a vehicle that is used mainly on the beach. It is used for roving patrols and allows for volunteer lifesavers to cover long distances quickly to provide lifesaving services. An ATV is equipped with a rescue board, loud hailer, rescue tube, swim fins, mobile first aid kit, oxy-viva and where possible a defibrillator. It allows for the following:
• the compact size of the ATV and 4WD capability allows access to difficult areas along the shoreline that are
inaccessible by larger 4WD vehicles; • extend their patrols to areas outside the flagged area on the beach; • head lights provide vision for search and rescue of missing persons at night; • enables an Ambulance officer to be transported to a remote location to assist a surf lifesaver who is performing
emergency first aid; • access via an ATV allows a surf lifesaver to provide immediate first aid treatment in those vital first minutes of an
incident; • an ATV can tow a jet ski down the beach to another beach or on road ways in emergencies allowing time critical
entry to areas on the beach, which are inaccessible by sand due to man-made or natural obstructions.
The use of ATVs in Surf Life Saving Clubs around the country has proved successful due to the vehicle’s ability to provide extended beach surveillance and immediate first aid treatment whilst at the same time alleviating potential resource issues.
Grant Guide for Club Sample - Equipment
Rescue Water Craft
Lifesaving Services and Big Wave Surfing have revolutionised the ability of the recreational Wave Runner to now be one of the most successful rescue aids available. Although the Rescue Water Craft (RWC) cannot cater for the quantity of patients that the IRB can, it offers an operational capacity that makes it an ideal vehicle for use by lifeguards and rescue services. RWCs are a fast, highly maneuverable pieces of equipment ideally suited to the surf environment. Whether used for roving patrols in or outside the red and yellow flags or to respond to an emergency, the RWC is an invaluable lifesaving craft. It allows for the lifesavers to quickly access a patient in rough surf conditions. It allows for the patient to be rescued and within minutes to be on shore receiving medical treatment. RWCs allow for:
• increased beach patrols • provision of greater rescue and medical services providing a safer environment for the
community • retention in membership as Surf Lifesavers are provided with support in the delivery of their
services • greater time efficiencies for victims to access vital medical treatment • enhanced community awareness of safe surf practices, which is directly measurable against
an increase in preventative actions along the coastline.
Grant Guide for Clubs Sample – Equipment Rescue and/or Training Equipment Eg. Rescue Tubes, Resuscitation Manikin
<Insert name of club> requires the <insert rescue equipment required> to assist volunteers in conducting surf rescues. These are essential to any surf rescue patrol as they ensure the safety of the rescued person as well as the lifesaver. Providing durable and high-strength rescue equipment will greatly contribute to retaining current volunteers as well as attracting new ones. The <insert training equipment required> will be used to train new & existing volunteers in resuscitation and other lifesaving techniques pertinent to the duties of lifesavers. As we are the only emergency organisation which has an actual presence on the beach, we need to ensure our volunteers are provided with the most up to date training possible. Volunteers who benefit from training with current equipment and techniques will be more confident in responding to emergency situations and remaining motivated to continue to serve the community as life savers.
Grant Guide for Clubs Sample – Capacity/Misc How your project builds community capacity: community education (also useful for project sustainability) An increase in residents with emergency service training supported through the local community education programs will further enhance a community’s preparedness for disaster and avoid damage and loss of life. Surf Life Saving has a supply of emergency search and rescue equipment which is currently used during routine patrols and ESAR operations. The use of this equipment during natural disasters will contribute to a community’s ability to save lives through preventative actions and rescue operations thereby reducing reliance and pressure on external authorities.
Grant Guide for Clubs Sample – Capacity/Misc Evaluation method for recruitment programs The project will be evaluated by the Management Committee of the <enter name of club>. They will specifically measure the success of the project against the following indicators: 1. Comparison of:
– the number of members leaving service to previous years; – the number of new members joining the service to previous years; – membership inquiries to previous years; and – number of new patrolling members.
2. Attendance levels at each training course including those having achieved Awards and skill level; 3. Feedback from all participants including collaborating agencies, new and existing volunteers and community members on quality and relevance of training to core services.
Grant Seeking Unit
Wrap Up
– GSU has a growing library of evidence
– Multiple texts resulting from 100’s of grants
– Build a relationship with Cameron, Megan or Susan for ongoing support
Grant Seeking Unit
Don’t Give Up!
Thank You
