GRAND RAPIDS COMMUNITY COLLEGE

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GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, MARCH 21, 2016

BOARD CHAMBERS - 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

II. MONITORING REPORTS

F. Report (s)

III. UPDATES

G. Student Report – Brandon Sinclair to present.

H. Foundation Update (Quarterly Report)

I. Board Chair Report

J. President’s Update – Steven C. Ender, Ed.D.

K. Faculty Association Update

IV. COMMUNITY CONNECTIONS L. Communications to the Board

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the meeting

agenda, any board member may request that a consent agenda item be moved to the regular

agenda for discussion or questions. Recommended that the following items be approved as

presented:

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from February 15, 2016 Board Meeting

Grants Received February 1, 2016 – February 29, 2016

VI. ACTION ITEMS

N. Purchases over $100,000

O. Tuition Rates 2016-17

P. Public Safety Advisory Committee

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on

any matter.)

VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

Next Meeting of the Board:

Monday, April 18, 2015, Regular Meeting, Board Library, 4:15 p.m.

Wednesday, March 20, 2016, Board Retreat, DeVos Conference Room, 1 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business) – None at this time.

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MONITORING REPORTS

F. Report (s) – None at this time.

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UPDATES

G. Student Report – Brandon Sinclair to present.

H. Foundation Update – None at this time.

I. Board Chair Update

J. President’s Update – Steven C. Ender, Ed.D.

K. Faculty Association Update – None at this time

April 2015 Events on Campus

Event: Criminal Justice Federal Internship and Career Fair

Date: Thursday, 4/7

Time: 10 a.m. – 1 p.m. and 5:30 p.m. – 7:30 p.m.

Location: DeVos Campus, Sneden Hall, Room 108

Hosted by: Criminal Justice Department

Event: Play “For This Moment Alone” by Marcia Kish

Dates/Times: April 7, 9, 14, 16 at 8 p.m.; April 10 and 17 at 3 p.m.

Location: Spectrum Theater

Hosted by: Jewish Theatre Grand Rapids

Event: Mid-America Guitar Ensemble Festival

April 1-3, 2016

Admission for all concerts, master classes and workshops is $45.00.

Friday, 4/1

Participating Ensembles Concert

Featuring college and university guitar ensembles from throughout the Midwest.

7:30 p.m.; St. Cecilia Royce Auditorium

Admission: Adults $15.00; Students/Seniors $10.00

Saturday, 4/2

The Minneapolis Guitar Quartet



Sunday, 4/3

Participating Ensembles Concert

Featuring college and university guitar ensembles from throughout the Midwest and the Mid-

America Guitar Ensemble Festival Orchestra



Event: Grand River Winds: Music for Band and Choir

Date: Friday, 4/8

Time: 8 p.m.

Location: Fountain Street Church

Hosted by: Music Department - Admission: Adults $6.00; Students/Seniors $3.00

Event: Grad Fest

Date: Tuesday, 4/12

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Time: 10 a.m. – 6 p.m. (open house style)

Location: Wisner-Bottrall Applied Technology Center - 1st Floor Banquet Rooms

Hosted by: Alumni Relations

Event: Pianorama IX: American Classics. A recital fundraiser featuring GRCC piano students and

faculty

Date: Friday, 4/15

Time: 7:30 p.m.

Location: GRCC Music Center, Recital Hall, Room 200


Event: Women in Criminal Justice Conference

Date: Friday, 4/15

Time: 8 a.m. – 5 p.m.

Location: DeVos Campus, Sneden Hall, Room 108

Hosted by: Criminal Justice Department

Event: Secchia Institute for Culinary Education Awards Reception

Date: Tuesday, 4/19

Time: 5:30 – 8:30 p.m.

Location: Wisner-Bottrall Applied Technology Center and Fountain Street Church

Hosted by: Secchia Institute for Culinary Education

Event: Delta Pi Alpha

Date: Wednesday, 4/20

Time: 6:30 p.m.

Location: Wisner-Bottrall Applied Technology Center Banquet Rooms

Hosted by: Student Affairs

Event: Musical Moods (Night 1): A collage concert presented by all of the GRCC musical

ensembles

Date: Thursday, 4/21

Time: 7:30 p.m.



Event: Musical Moods (Night 2): A collage concert presented by all of the GRCC musical

ensembles

Date: Friday, 4/22

Time: 7:30 p.m.



Event: Administrative Assistants Lunch (APSS Group)

Date: Wednesday, 4/27

Time: 11:30 a.m. – 1 p.m.


Hosted by: Human Resources

Event: All Employee Appreciation

Date: Friday, 4/29

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Time: 11:30 a.m. – 1 p.m.


Hosted by: Human Resources

Event: GRCC 99th Commencement

Date: Friday, 4/29

Time: 7:00 p.m.

Location: Van Andel Arena

Hosted by: GRCC

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COMMUNITY CONNECTIONS

L. Communications to the Board

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CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from February 15, 2016 Board Meeting

Listed below are the grants GRCC received from February 1, 2016 – February

29, 2016.

o The Sebastian Foundation awarded a grant of $50,000, payable over two

years, to support the Lab Preschool Construction Project.

PERSONNEL REPORT

(Includes in-process transactions through 3-11-16)

Appointments

NAME

DEPARTMENT

EMPLOYEE

GROUP

POSITION

EFFECTIVE

DATE

NOTES

Amelita Fisher

Dental Auxiliary

Programs

APSS

Support

Professional

2-24-16

New to

College

Rafael Pastrano

Distance Learning

& Instructional

Technologies

APSS

Support

Professional

3-7-16

Former

contingency

Employee

Lauren Woolsey

Physical Science

Faculty

Assistant Professor

8-25-16

New to

College

Separations

NAME DEPARTMENT EMPLOYEE

GROUP

POSITION EFFECTIVE

DATE

NOTES

Paulo Teles

Financial Aid

Meet & Confer

Financial Aid

Functional Analyst

2-8-16

Separated

Staci Dever

Child Development

and Education

APSS

Support

Professional

2-9-16

Separated

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Financial Transactions

(February 1 - 29, 2016)

1. Purchases $10,000-$100,000

a. General Fund

1) Blanket purchase order change notice issued to provide HVAC inspection and

maintenance services. Order increased $10,000; from $19,200 to $29,200.

Requestor: Thomas Smith - Facilities

Expenditure: $10,000.00/$29,200.00

Disposition: Recurring Purchase

Supplier: ATI Group

Flushing, MI

Bid: Yes, RFP #1415-6197L, previously reported.

2) Blanket purchase order issued to provide closed captioning services for the Media

Technologies department.

Requestor: Mark Vogel – Media Technologies

Expenditure: $10,000.00


Supplier: REVCOM

San Francisco, CA

Bid: Yes, RFP #1516-12016.

3) Purchase order issued to provide furniture for the reconfiguration of Information

Technology’s Help Desk area.

Requestor: Kurt Meinders - Information Technology


Disposition: Replacement Purchase

Supplier: Custer Workplace Interiors

Grand Rapids, MI

Bid: No, E&I consortium purchase.

4) Purchase order issued to provide tasers (electronic control devices) for the Campus

Police department.

Requestor: Rebecca Whitman – Campus Police



Supplier: Taser International

Scottsdale, AZ

Bid: No, MiDEAL consortium purchase.

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5) Purchase order issued to provide DAM (digital asset management) services to

Grand Rapids Community College.

Requestor: Ian Riley – Information Technology



Supplier: Widen Enterprises

Madison, WI

Bid: Yes, RFP #1112-2321C, previously reported.

6) Purchase order issued to provide GRCC with GroupWise archiving services.

Requestor: Donovan Wallace - Information Technology



Supplier: GWAVA Technologies

Orem, UT

Bid: Yes, single source.

7) Purchase order issued to provide facility rental for the faculty learning day.

Requestor: Patti Trepkowski - Instructional Support and

Interdisciplinary Studies



Supplier: Frederick Meijer Gardens

Grand Rapids, MI

Bid: No, single source.

8) Blanket purchase order issued to provide discounted book distribution services for

the library.

Requestor: Pat Ingersoll - Library



Supplier: YPB Library Services

Atlanta, GA

Bid: No, exempt purchase.

9) Blanket purchase order change notice issued to provide legal services to GRCC

legal counsel. Order increased $10,000; from $30,000 to $40,000.

Requestor: Kathy Keating – Legal Counsel

Expenditure: $10,000.00/$40,000.00


Supplier: Varnum Consulting LLC

Grand Rapids, MI

Bid: No, exempt purchase.

http://www.grcc.edu/instructionalsupportandinterdisciplinarystudies

http://www.grcc.edu/instructionalsupportandinterdisciplinarystudies

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10) Purchase order issued to provide enterprise storage maintenance agreement

renewal – 3/3/16 through 3/2/17.

Requestor: Donovan Wallace – Information Technology



Supplier: Data Strategy, LLC

Grand Rapids, MI

Bid: Yes, RFP #1213-11067, previously reported.

b. Other Special Funds

1) Purchase order issued to provide (2) dental autoclaves for the Dental Clinic and X-

Ray rooms. Requestor:

Amy Koning – Workforce Development

Expenditure: $10,905.98 (51-2821)


Suppliers: Benco Dental Wilkes-Barre, PA

Source of Funds: Perkins Grant

Bid: Yes, RFQ #1516-1338.

2) Blanket purchase order change notice issued to provide multi-function printers,

services and supplies, campus wide. Order increased $10,949.84; from $58,000 to

$68,949.84.

Requestor: Danelle Sedore - ePrint

Expenditure: $10,949.84/$68,949.84 (14-2343)


Suppliers: Canon Solutions America Burlington, NJ

Source of Funds: Auxiliary Fund

Bid: Yes, RFP 0910-6199, previously reported.

3) Purchase order issued to provide reimbursement for preparatory training for

Foremost Insurance employee Ellen Myers.

Requestor: Julie Parks– Workforce Development

Expenditure: $11,760.00 (51-2271)

Disposition: New Purchase

Supplier: Foremost Insurance Co.

Caledonia, MI

Source of Funds: Michigan New Jobs Training Grant


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4) Purchase order issued to provide funds for continuity upgrade preparation of

Plexus Systems software (for non-credit and continuing education markets).

Requestor: Julie Parks– Workforce Development

Expenditure: $14,586.36 (15-2271)


Supplier: Plexus Systems, Inc.

Lake Forest, CA

Source of Funds: Designated Fund


5) Purchase order issued to provide (18) digital oscilloscopes for the Basic

Electronics Lab, (ATC – Room 315).

Requestor: Amy Koning – Workforce Development

Expenditure: $16,151.00 (51-2821)


Suppliers: Foss Police Equipment Battle Creek, MI


Bid: Yes, RFQ #1516-1338C.

6) Purchase order issued to provide construction materials testing services (soil,

concrete, wood, steel) for the Phyllis Fratzke Early Childhood Learning

Laboratory.


Expenditure: $19,992.00 (42-2271)

Disposition: Construction Purchase

Suppliers: Soil & Structures, Inc. Muskegon, MI

Source of Funds: Plant Fund

Bid: Yes, RFQ #1516-2311.

7) Wire transfer issued to provide funds for the HU219 Global Studies through

International Travel study abroad trip (culinary studies in Germany & France,

5/15-24, 2016).

Requestor: Michael Schavey – Experiential Learning

Expenditure: $28,908.45 (15-2359)


Suppliers: CEPA Europe (Customized Educational Programs

Abroad) Ingersheim, Germany

Source of Funds: Designated Fund

Bid: No, exempt.

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8) Purchase order issued to provide a CarestreamDirect Cassette Reader for the

Radiology Technology Lab, (Cook – Room 323).


Expenditure: $33,222.00 (51-2821)


Suppliers: Radiology Imaging Solutions Grand Rapids, MI


Bid: Yes, RFQ #1516-1338B.

9) Purchase order issued to provide (2) 4K Sony TV production camera systems,

with accessories, for the Media Technologies department.

Requestor: Mark Vogel – Media Technologies

Expenditure: $40,797.00 (51-2821)


Suppliers: B&H Photo New York, NY

Source of Funds: HETA (Higher Education Television Association) Grant

Bid: No, E&I consortium purchase.

10) Purchase order issued to provide funds for Bostwick Ramp Boiler replacement.


Expenditure: $43,210.00 (42-2330)


Suppliers: Lamphear Service Company Grandville, MI


Bid: Yes, RFQ #1516-1346.

11) Purchase order issued to provide a 2016 Ford F450 Flatbed

Truck for the Tassell MTEC.

Requestor: Julie Parks – Workforce Development

Expenditure: $47,129.00 (42-2822, 51-2821)


Supplier: Gorno Ford

Woodhaven, MI

Source of Funds: Plant Fund & MCAM Grant


12) Purchase order issued to provide TIG & MIG welders for the Thompson MTEC

Welding Program.


Expenditure: $54,995.80 (51-2821)


Suppliers: Roy Smith Company* Detroit, MI


Bid: Yes, RFQ #1516-1338.

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ACTION ITEMS

N. Purchases over $100,000

a. General Fund

No purchases for February 2016.

b. Other Special Funds

1) Purchase order issued to provide (4) vehicles for the Chrysler Career Automotive

Program (CAP) Local (new certification program in Automotive Technology).

Requestor: Jeff Danner – Workforce Development

Expenditure: $132,764.00 (42-2821)


Suppliers: Bill Snethkamp Chrysler Dodge Jeep

Ram

Lansing, MI

Source of Funds: Community College Skilled Trades Equipment Program

Grant (CCSTEP)/Plant Fund


2) Request permission to issue purchase order to provide replacement of the

Bostwick Commons site furnishings.


Expenditure: $146,931.96 (42-2330)


Suppliers: Sinclair Recreation** Holland, MI


Bid: Yes, RFP #1516-2317.

3) Request permission to issue purchase order to provide funds for the replacement

of the Main Building roof.


Expenditure: $533,185.00 (42-2330)


Suppliers: Pioneer Construction Grand Rapids, MI


Bid: Yes, RFP #1415-6211 (previously reported) & RFP 1516-

3305A.

Subcontractor Awards (for informational purposes only):

BID CATEGORY DESCRIPTION COMPANY Vetted Bid

1 MISCELLANEOUS STEEL Van Dam Ironworks $ 25,600.00

2 ROOFING Great Lakes Systems $344,400.00

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4) Request permission to issue purchase order change notice required for the

construction of the Phyllis Fratzke Early Childhood Learning Laboratory,

including A/E services, Construction Management services, various sub-

contractors, and other goods and services as required. Order increased

$1,500,000, from $7,200,000 to $8,700,000.

. Requestor: Thomas Smith - Facilities

Expenditure: $1,500,000.00/$8,700,000.00 NTE

(42-2330)


Suppliers: Stantec Architecture

Rockford Construction


Bid: Yes, RFP #1415-2310, RFP #1415-2322 & RFP #1516-

1345.

Subcontractor Awards (for informational purposes only):

BID CATEGORY DESCRIPTION COMPANY Vetted Bid

1 VERTICAL/HORIZONTAL HOLDS RCCI $ 15,000

3 CONCRETE Cascade** $ 325,805

4 MASONRY JK Masonry $ 1,227,000

5 MISC. METALS. FCC, Inc. $ 270,787

6 GENERAL TRADES RCCI $ 1,064,800

7 ROOFING RCCI $ 295,000

7 B SEALANTS/CAULKING TBD $ TBD

8 GLASS/ GLAZING Vos Glass** $ 267,000

9 CFMF- DRYWALL- CEILINGS Sobie Company $ 766,900

9 B FLOORING Bouma Corp. $ 141,425

9 C PAINTING K&A Painting $ 43,940

12 ROLLER SHADES MSC Blinds and Shades $ 6,835

21 FIRE SUPRESSION Triad Fire Suppression, Inc. $ 57,950

5 PLUMBING Sommerdyke Plumbing **** $ 394,600

23 HVAC-CONTROLS Quality Air $ 915,725

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26 ELECTRICAL Circuit Electric $ 672,515

31 SITE WORK Velting Contractors, Inc. $ 329,100

32 ASPHALT PAVING Lite Load Services $ 42,589

32 B FENCING Ottawa Fence $ 16,000

32 C LANDSCAPING/IRRIGATION Koetje Landscaping $ 92,799

6C KITCHEN EQUIPMENT TBD $ TBD

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

O. Tuition Rates 2016-17

P. Public Safety Advisory Committee

Documents

GRAND RAPIDS COMMUNITY COLLEGE