Graduate Policies & Procedures Handbook ... UC Merced Graduate Policies and Procedures Handbook Approved

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  • Graduate Policies & Procedures Handbook Academic Year 2018-2019

  • UC Merced Graduate Policies and Procedures Handbook Approved by Graduate Council November 27, 2017

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    TABLE OF CONTENTS

    I. ADMINISTRATION ......................................................................................................................... 1 A. THE ROLE OF THE GRADUATE DIVISION ......................................................................................... 1 B. THE ROLE OF GRADUATE COUNCIL................................................................................................. 2 C. THE ROLE OF THE GRADUATE GROUP CHAIR .................................................................................. 2 D. THE ROLE OF THE LEAD DEAN........................................................................................................ 3

    II. ADMISSIONS................................................................................................................................... 3 A. ADMISSIONS POLICY....................................................................................................................... 3 B. THE APPLICATION PROCESS ............................................................................................................ 4

    1. Requirements for All Applicants ................................................................................................. 4 1.1 Application Fee ...................................................................................................................... 4 1.2 Transcripts ............................................................................................................................. 4 1.3 Letters of Recommendation .................................................................................................... 4 1.4 Statement of Purpose .............................................................................................................. 4 1.5 Graduate Record Examination Scores (GRE) .......................................................................... 5 1.6 Individual Program Requirements........................................................................................... 5

    2. Special Requirements for International Applicants ..................................................................... 5 2.1 Application ............................................................................................................................ 5 2.2 Evaluation of International Credentials ................................................................................... 5 2.3 Foreign Academic Records ..................................................................................................... 6 2.4 Required Records ................................................................................................................... 6 2.5 English Language Proficiency ................................................................................................ 6 2.6 Verification of Financial Resources ........................................................................................ 7

    3. Application Deadlines ................................................................................................................ 8 C. ADMISSION DECISIONS .................................................................................................................... 8

    1. General Policy ........................................................................................................................... 8 2. The Admissions Committee Recommendation (ACR)................................................................... 8 3. Provisional Admission ................................................................................................................ 8 4. Conditional Admission ............................................................................................................... 9 5. Exceptions to Standard Graduate Admission Requirements ...................................................... 9

    5.1 Low Grade Point Average ...................................................................................................... 9 5.2 The Bachelor's Degree ............................................................................................................ 9 5.3 The Graduate Record Examination (GRE) ............................................................................ 10

    6. Second Advanced Degrees ........................................................................................................ 10 7. Limited Status .......................................................................................................................... 10 8. Non-degree Graduate Enrollment............................................................................................. 11 9. Visiting Graduate Students ....................................................................................................... 11 10. Denials ................................................................................................................................... 12

    10.1 Notice of Denial ................................................................................................................. 12 10.2 Denial - Application Incomplete ......................................................................................... 12 10.3 Appeal of Admission Decision ........................................................................................... 12

    11. Deferral of Admission/Postponement of Matriculation.............................................................. 12 D. READMISSION ............................................................................................................................... 12

    III. FINANCIAL SUPPORT: AWARDS ............................................................................................ 13 A. GENERAL POLICY ......................................................................................................................... 13 B. DEFINITION OF TERMS IN AWARDS PROCESS ................................................................................. 13

  • UC Merced Graduate Policies and Procedures Handbook Approved by Graduate Council November 27, 2017

    - iii -

    C. FUNDING SOURCES ....................................................................................................................... 14 1. Internal .................................................................................................................................... 14

    1.1 Funding Model ..................................................................................................................... 14 2. External ................................................................................................................................... 14

    2.1 Institutional Review or Signature .......................................................................................... 14 2.2 Role of the Sponsored Projects Office .................................................................................. 15 2.3 Student Research Requiring Special Protocol........................................................................ 15

    D. CONDITIONS OF AWARDS ............................................................................................................. 15 1. Admission to Graduate Study ................................................................................................... 15 2. Council of Graduate Schools in the United States Resolution .................................................... 15 3. Academic Requirements ........................................................................................................... 15

    3.1 Units .................................................................................................................................... 15 3.2 GPA ..................................................................................................................................... 15 3.3 Satisfactory Academic Progress ............................................................................................ 16

    4. Educational Leave.................................................................................................................... 16 5. Non-degree or Filing Fee Status ............................................................................................... 16 6. Deferment ................................................................................................................................ 16 7. Use of Funds ............................................................................................................................ 16 8. Student Loan Impact ................................................................................................................ 16 9. Taxes ....................................................................................................................................... 16 10. Funding Cap ............................................................................................................................ 16 11. Hierarchy of Funding for Tuition & Fees ................................................................................. 17 12. Child Care Program................................................................................................................ 17

    E. FINANCIAL SUPPORT AWARDS AND GRADUATE STUDENT EMPLOYMENT ...................................... 17

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