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Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF MILLING MACHINES, DRILLING
MACHINES AND SHARPENER ETC. FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 163 / 2016-17
Package Name: MILLING MACHINES, DRILLING
MACHINES AND SHARPENER ETC.
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 7
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
9
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
10
13. Submission of Bids Technical Evaluation Criteria
11
Form A1 Form A2
13
Form A3 Form B1
14
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
15
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
16
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
17
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
18
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
19
06. DRAFT INTEGRITY PACT 20
07. CERTIFICATE 22
08. CHECK LIST / GUIDANCE FOR BIDDERS 23
09. LIST OF INSTITUTIONS WITH ADDRESSES 24
10. FINANCIAL PROPOSAL 1 to 3
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 163 (Milling Machines, Drilling Machines & Sharpeners etc.) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1
SPECIAL PURPOSE MILLING
MACHINE FOR SERRATION / BOX
JOINT MACHINE
STANDARD SIZE
Description: Table size – Min. 430 x 200mm
Table travel – Min. 236 x 128mm milling fixture for serration operations milling fixture for box-joint operations Set of servicing tools Along with standard accessories /maintenance tools
3 IST Sialkot 3
2
PRECISION DRILL / TAPPING MACHINE DIA 12.5mm
Description: Tapping Capacity= Min. M12.5 mm Drilling Capacity=Min. Dia. 12.5mm Table= Min. 300 x 300mm Distance from spindle to table – Min. 350~450mm Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
3
UNVERSAL DRILLING MACHINE
-Drilling capacity :Min. 45~50 mm -Taper in spindle=MT-4 Working surface of table=Min. 500x1000mm
- Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
Page 5 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 163 (Milling Machines, Drilling Machines & Sharpeners etc.) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
4
SHAPER Stroke 12”
Description: -Length of stroke= 12’’
-Set of servicing tools Along with standard accessories /maintenance
tools 2 IST Sialkot 2
5
UNIVERSAL MILLING MACHINE
Description: X- Axis Max: 400 mm Y- Axis Max: 400 mm Z- Axis Max: 350 mm
-Working surface=Min. 220x975mm
-Set of servicing tools Along with standard accessories /maintenance tools
5 IST Sialkot 5
6
DRILLING MACHINE Dia 25-30MM
Description: -Dirilling capacity= 25-30MM Size of Table=Min. 12’’ x 12’’
- Set of servicing tools Along with standard accessories /maintenance tools
3 IST Sialkot 3
Page 6 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 163 (Milling Machines, Drilling Machines & Sharpeners etc.) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
7
CENTRE LATHE PRECISION TYPE 4 FEET
Description: Bed Size= 4 feet Width of Bed= Min. 10 inch Height of Centre=Min. 165mm
Set of servicing tools Along with standard accessories /maintenance tools
5 IST Sialkot 5
8
CENTRE LATHE 6 FEET
Description: -Length of bed= 6 FEET -Width of bed= Min. 14 inch -Height of center= Min. 12 inch -Comprehensive Tool Kit required -Along with standard & optional accessories and maintenance tools
2 IST Sialkot 2
Page 7 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 8 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 9 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 10 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 11 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 12 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 13 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 14 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 15 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 16 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 17 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 18 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 19 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 20 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 21 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 22 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 24 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Milling Machines, Drilling Machines and Sharpeners Etc. (IST Sialkot) Bid Reference No: TEVTA / PC / 163 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR PROCUREMENT OF MILLING MACHINES, DRILLING
MACHINES AND SHARPENERS ETC. FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 3 FORM OF BID (Financial Bid / Proposal)
Package No. 163 (Milling Machines, Drilling Machines & Sharpeners etc.) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1
SPECIAL PURPOSE MILLING
MACHINE FOR SERRATION
/ BOX JOINT MACHINE
STANDARD SIZE
Description: Table size – Min. 430 x 200mm
Table travel – Min. 236 x 128mm milling fixture for serration operations milling fixture for box-joint operations Set of servicing tools Along with standard accessories /maintenance tools
3 IST Sialkot 3
2
PRECISION DRILL / TAPPING MACHINE DIA 12.5mm
Description: Tapping Capacity= Min. M12.5 mm Drilling Capacity=Min. Dia. 12.5mm Table= Min. 300 x 300mm Distance from spindle to table – Min. 350~450mm Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
3
UNVERSAL DRILLING MACHINE
-Drilling capacity :Min. 45~50 mm -Taper in spindle=MT-4 Working surface of table=Min. 500x1000mm
- Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
Page 2 of 3 FORM OF BID (Financial Bid / Proposal)
Package No. 163 (Milling Machines, Drilling Machines & Sharpeners etc.) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
4
SHAPER Stroke 12”
Description: -Length of stroke= 12’’
-Set of servicing tools Along with standard
accessories /maintenance tools
2 IST Sialkot 2
5
UNIVERSAL MILLING MACHINE
Description: X- Axis Max: 400 mm Y- Axis Max: 400 mm Z- Axis Max: 350 mm
-Working surface=Min. 220x975mm
-Set of servicing tools Along with standard accessories /maintenance tools
5 IST Sialkot 5
6
DRILLING MACHINE Dia 25-30MM
Description: -Dirilling capacity= 25-30MM Size of Table=Min. 12’’ x 12’’
- Set of servicing tools Along with standard accessories /maintenance tools
3 IST Sialkot 3
Page 3 of 3 FORM OF BID (Financial Bid / Proposal)
Package No. 163 (Milling Machines, Drilling Machines & Sharpeners etc.) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
7
CENTRE LATHE PRECISION TYPE 4 FEET
Description: Bed Size= 4 feet Width of Bed= Min. 10 inch Height of Centre=Min. 165mm
Set of servicing tools Along with standard accessories /maintenance tools
5 IST Sialkot 5
8
CENTRE LATHE 6 FEET
Description: -Length of bed= 6 FEET -Width of bed= Min. 14 inch -Height of center= Min. 12 inch -Comprehensive Tool Kit required -Along with standard & optional accessories and maintenance tools
2 IST Sialkot 2
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF GRINDING & POLISHING MACHINES
FOR INSTITUTE OF SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 164 / 2016-17
Package Name: GRINDING & POLISHING MACHINES
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 7
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
9
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
10
13. Submission of Bids Technical Evaluation Criteria
11
Form A1 Form A2
13
Form A3 Form B1
14
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
15
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
16
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
17
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
18
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
19
06. DRAFT INTEGRITY PACT 20
07. CERTIFICATE 22
08. CHECK LIST / GUIDANCE FOR BIDDERS 23
09. LIST OF INSTITUTIONS WITH ADDRESSES 24
10. FINANCIAL PROPOSAL 1 to 4
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 164 (Grinding and Polishing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1
VIBERATORY GRINDING POLISHING MACHINE (WITH THREE TYPES OF MEDIAS) Set
Description: BOWL DIA: Min. 1500 MM Capacity: 300~350 LTRS Approx. (WITH THREE TYPES OF MEDIAS) Media Types= ceramics, Plastics, Metals/Compounds with Standard accessories /maintenance Tools
1 IST Sialkot 1
2
GRINDING POLISHING WITH EMERY BELT & EXHAUST SYSTEM STANDARD SIZE
Description: Emery Belt width: Min. 150 ~200mm Capable to grind/polish cylindrical and flat surfaces manually along with complete dust collector (Complete Exhaust System ES compatible to belt size and machine capacity) Set of servicing tools Along with standard accessories /maintenance tools
2 IST Sialkot 2
Page 5 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 164 (Grinding and Polishing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
3
UNIVERSAL CYLINDRICAL GRINDING MACHINE Dia 200mm – L 400mm
Hydraulic operated along with manual operation facility Swing Dia: Min 200mm, Grinding Length: Min400mm with standard accessories i.e. Coolant system , Diamond dresser, Lubrication pump 2 grinding wheel with balancing stand and mandrel etc.
1 IST Sialkot 1
4
TOOL & CUTTER GRINDING MACHINE STANDARD SIZE
Description: Centre Height=Min. 130 mm, Swing=Min. 280mm Clamping area= Min. 980x140mm Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
5 SURFACE GRINDING MACHINE 8”x 12”
Description: Table size=8”x 12” Hydraulically operated, Magnetic Chuck Diamond dressor, Lubrication pump 2 grinding wheels with balancing stand and mandrel, Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
Page 6 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 164 (Grinding and Polishing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
6 SWAGING MACHINE 25 MM DIA CAPACITY
Description: -Swaging capacity = 25 mm Dia. -Dies sets =Min. 5 -Set of servicing tools Along with standard accessories /maintenance tools
2 IST Sialkot 2
7
SCISSOR GRINDING MACHINE (COMPLETE SYSTEM OF SCISSOR GRINDING, THAT INCLUDES SHARPENING, BEVELLING & RING GRINDING FEATURES) BLADE LENGTH 250 MM
Description: Blade Length= 250mm -Suitable for knife & surgical industry -Automatic Voltage Regulator (AVR) Must be supplied According to Machine Capacity -Set of servicing tools Along with Standard accessories /maintenance tools
1 set
IST Sialkot 1
set
Page 7 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 8 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 9 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 10 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 11 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 12 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 13 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 14 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 15 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 16 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 17 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 18 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 19 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 20 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 21 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 22 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 24 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Grinding & Polishing Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 164 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR PROCUREMENT OF GRINDING & POLISHING MACHINES
FOR INSTITUTE OF SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 164 (Grinding and Polishing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1
VIBERATORY GRINDING POLISHING MACHINE (WITH THREE TYPES OF MEDIAS) Set
Description: BOWL DIA: Min. 1500 MM Capacity: 300~350 LTRS Approx. (WITH THREE TYPES OF MEDIAS) Media Types= ceramics, Plastics, Metals/Compounds with Standard accessories /maintenance Tools
1 IST Sialkot 1
2
GRINDING POLISHING WITH EMERY BELT & EXHAUST SYSTEM STANDARD SIZE
Description: Emery Belt width: Min. 150 ~200mm Capable to grind/polish cylindrical and flat surfaces manually along with complete dust collector (Complete Exhaust System ES compatible to belt size and machine capacity) Set of servicing tools Along with standard accessories /maintenance tools
2 IST Sialkot 2
Page 2 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 164 (Grinding and Polishing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3
UNIVERSAL CYLINDRICAL GRINDING MACHINE Dia 200mm – L 400mm
Hydraulic operated along with manual operation facility Swing Dia: Min 200mm Grinding Length: Min400mm with standard accessories i.e. Coolant system , Diamond dresser, Lubrication pump 2 grinding wheel with balancing stand and mandrel etc.
1 IST Sialkot 1
4
TOOL & CUTTER GRINDING MACHINE STANDARD SIZE
Description: Centre Height=Min. 130 mm Swing=Min. 280mm Clamping area= Min. 980x140mm Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
Page 3 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 164 (Grinding and Polishing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5
SURFACE GRINDING MACHINE 8”x 12”
Description: Table size=8”x 12” Hydraulically operated Magnetic Chuck Diamond dressor Lubrication pump 2 grinding wheels with balancing stand and mandrel, Set of servicing tools Along with standard accessories /maintenance tools
1 IST Sialkot 1
6 SWAGING MACHINE 25 MM DIA CAPACITY
Description: -Swaging capacity = 25 mm Dia. -Dies sets =Min. 5 -Set of servicing tools Along with standard accessories /maintenance tools
2 IST Sialkot 2
Page 4 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 164 (Grinding and Polishing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7
SCISSOR GRINDING MACHINE (COMPLETE SYSTEM OF SCISSOR GRINDING, THAT INCLUDES SHARPENING, BEVELLING & RING GRINDING FEATURES) BLADE LENGTH 250 MM
Description: Blade Length= 250mm -Suitable for knife & surgical industry -Automatic Voltage Regulator (AVR) Must be supplied According to Machine Capacity -Set of servicing tools Along with Standard accessories /maintenance tools
1 set
IST Sialkot 1
set
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder. Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF CNC MACHINES FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 165 / 2016-17
Package Name: CNC MACHINES
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 7
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
9
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
10
13. Submission of Bids Technical Evaluation Criteria
11
Form A1 Form A2
13
Form A3 Form B1
14
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
15
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
16
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
17
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
18
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
19
06. DRAFT INTEGRITY PACT 20
07. CERTIFICATE 22
08. CHECK LIST / GUIDANCE FOR BIDDERS 23
09. LIST OF INSTITUTIONS WITH ADDRESSES 24
10. FINANCIAL PROPOSAL 1 to 4
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 165 (CNC Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1
CNC MACHINING CENTRE (3-Axis)
X-Max 300 mm Y-Max 300 mm Z-Max 400 mm - Including Simulation software - Tool Pre-setter and 1M software - Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
2
CNC TURNING CENTRE (2-Axis) (HORIZONTAL LATHE) X max 320mm Y max 260mm Z max 100mm
- Swing over Bed 320mm (max) - Turning Dia. 150mm (max.) - Distance between Centers 400mm (Approx.) - Spindle Bore: 35mm (max.) - Including Simulation Software - Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Page 5 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 165 (CNC Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
3
CNC EDM DRILL MACHINE
CNC EDM small Hole making unit X-Axis Travel: Min. 200 mm Y- Axis Travel: Min. 300 mm Z-Axis Travel: Min. 300 mm Electrode Diameter: Min. Φ0.010”~0.12”, (Φ0.25 ~ 3.00 mm) Including Simulation Software Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Page 6 of 24 FORM OF BID (Technical Proposal / Bid)
Package No. 165 (CNC Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
4
LASER CUTTING & WELDING MACHINE (CNC LASER CUTTING MACHINE)
Table Size: Min. 2 feetx2 feet (24’’x24’’) Cutting Thickness: Min. 2 mm Laser source: Fiber -Including Simulation Software -Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Page 7 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 8 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 9 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 10 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 11 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 12 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 13 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 14 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 15 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 16 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 17 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 18 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 19 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 20 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 21 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 22 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 24 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: CNC Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 165 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR PROCUREMENT OF CNC MACHINES FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 165 (CNC Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8`x3)
Name and Signature of Bidder with official stamp
Dated:
1
CNC MACHINING CENTRE (3-Axis)
X-Max 300 mm Y-Max 300 mm Z-Max 400 mm - Including Simulation software - Tool Pre-setter and 1M software - Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Page 2 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 165 (CNC Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8`x3)
Name and Signature of Bidder with official stamp
Dated:
2
CNC TURNING CENTRE (2-Axis) (HORIZONTAL LATHE) X max 320mm Y max 260mm Z max 100mm
- Swing over Bed 320mm (max) - Turning Dia. 150mm (max.) - Distance between Centers 400mm (Approx.) - Spindle Bore: 35mm (max.) - Including Simulation Software - Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Page 3 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 165 (CNC Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8`x3)
Name and Signature of Bidder with official stamp
Dated:
3
CNC EDM DRILL MACHINE
CNC EDM small Hole making unit X-Axis Travel: Min. 200 mm Y- Axis Travel: Min. 300 mm Z-Axis Travel: Min. 300 mm Electrode Diameter: Min. Φ0.010”~0.12”, (Φ0.25 ~ 3.00 mm) Including Simulation Software Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Page 4 of 4 FORM OF BID (Financial Proposal / Bid)
Package No. 165 (CNC Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8`x3)
Name and Signature of Bidder with official stamp
Dated:
4
LASER CUTTING & WELDING MACHINE (CNC LASER CUTTING MACHINE)
Table Size: Min. 2 feetx2 feet (24’’x24’’) Cutting Thickness: Min. 2 mm Laser source: Fiber -Including Simulation Software -Along with compatible Automatic Voltage Regulator (AVR) - Complete with standard accessories and Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF WELDING MACHINES FOR INSTITUTE
OF SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 166 / 2016-17
Package Name: WELDING MACHINES
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 7
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
9
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
10
13. Submission of Bids Technical Evaluation Criteria
11
Form A1 Form A2
13
Form A3 Form B1
14
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
15
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
16
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
17
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
18
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
19
06. DRAFT INTEGRITY PACT 20
07. CERTIFICATE 22
08. CHECK LIST / GUIDANCE FOR BIDDERS 23
09. LIST OF INSTITUTIONS WITH ADDRESSES 24
10. FINANCIAL PROPOSAL 1 to 3
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 24 FORM OF BID (Technical Proposals / Bids)
Package No. 166 (Welding Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1
PLASMA CUTTING MACHINE 1000 X 1000 MM
Cutting Length=1000mm Cutting Width= 1000mm Cutting speed=Min 50~1000 mm/min CNC Control Cutting Thickness= up to 1” Compatible with Auto CAD file format
Complete with standard accessories and Comprehensive maintenance and setup
Tool Kit
1 IST Sialkot 1
2 TIG WELDING MACHINE 350 AMP
Input Power voltage =AC 220V Output Current range=350 AMP Comprehensive tool kit required
Complete with standard accessories and Comprehensive maintenance and setup
Tool Kit
1 IST Sialkot 1
3 ELECTRIC ARC WELDING 200 AMP
Power voltage=AC 220 Current Range= 200 AMP Comprehensive tool kit required
Complete with standard accessories and Comprehensive maintenance and setup
Tool Kit
5 IST Sialkot 5
Page 5 of 24 FORM OF BID (Technical Proposals / Bids)
Package No. 166 (Welding Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
4 SPOT WELDING MACHINE STANDARD SIZE
Rated Capacity (50%) Duty Cycle = 25-35 KVA Welding Thickness=min. 1mm +1mm Along with water cooling system and complete with standard accessories and Comprehensive maintenance and setup Tool Kit
5 IST Sialkot 5
5 ELECTRO CHEMICAL ETCHING UNIT
(MULTI CLOUR TYPE) AC/DC Current Digital Type deep touch (Min)=0.003” or higher Electrolyte &Neutralizer
1 IST Sialkot 1
6 LASER ETCHING MACHINE
Laser Type=CO2 source Processing size= Min. 1000x800mm Suitable for metals, wood and plastic Supported file format=NC, BMP,PLY etc. Automatic Voltage Regulator (AVR) Must be supplied According to Machine Capacity
Complete with standard accessories and Comprehensive maintenance
and setup Tool Kit
1 IST Sialkot 1
Page 6 of 24 FORM OF BID (Technical Proposals / Bids)
Package No. 166 (Welding Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
7 Induction Heating Unit for carbide Tips
Special Purpose for surgical instruments
Working power= 3phase 380V/50Hz
Oscillation frequency=30-60kHz
Along with cooling water system
Complete with standard accessories and Comprehensive maintenance and setup
Tool Kit
1 IST Sialkot 1
Page 7 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 8 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 9 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 10 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 11 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 12 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 13 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 14 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 15 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 16 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 17 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 18 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 19 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 20 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 21 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 22 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 24 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: Welding Machines (IST Sialkot) Bid Reference No: TEVTA / PC / 166 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR PROCUREMENT OF WELDING MACHINES FOR INSTITUTE
OF SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 3 FORM OF BID (Financial Proposal / Bid) Package No. 166 (Welding Machines)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1
PLASMA CUTTING MACHINE 1000 X 1000 MM
Cutting Length=1000mm Cutting Width= 1000mm Cutting speed=Min 50~1000 mm/min CNC Control Cutting Thickness= up to 1” Compatible with Auto CAD file format
Complete with standard accessories and
Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
2 TIG WELDING MACHINE 350 AMP
Input Power voltage =AC 220V Output Current range=350 AMP Comprehensive tool kit required
Complete with standard accessories and
Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
3 ELECTRIC ARC WELDING 200 AMP
Power voltage=AC 220 Current Range= 200 AMP Comprehensive tool kit required
Complete with standard accessories and
Comprehensive maintenance and setup Tool Kit
5 IST Sialkot 5
Page 2 of 3 FORM OF BID (Financial Proposal / Bid) Package No. 166 (Welding Machines)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
4 SPOT WELDING MACHINE STANDARD SIZE
Rated Capacity (50%) Duty Cycle = 25-35 KVA Welding Thickness=min. 1mm +1mm Along with water cooling system and complete with standard accessories and Comprehensive maintenance and setup Tool Kit
5 IST Sialkot 5
5 ELECTRO CHEMICAL ETCHING UNIT
(MULTI CLOUR TYPE) AC/DC Current Digital Type deep touch (Min)=0.003” or higher Electrolyte &Neutralizer
1 IST Sialkot 1
6 LASER ETCHING MACHINE
Laser Type=CO2 source Processing size= Min. 1000x800mm Suitable for metals, wood and plastic Supported file format=NC, BMP,PLY etc. Automatic Voltage Regulator (AVR) Must be supplied According to Machine Capacity
Complete with standard accessories and
Comprehensive maintenance and setup Tool
Kit
1 IST Sialkot 1
Page 3 of 3 FORM OF BID (Financial Proposal / Bid) Package No. 166 (Welding Machines)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
7 Induction Heating Unit for carbide Tips
Special Purpose for surgical instruments
Working power= 3phase 380V/50Hz
Oscillation frequency=30-60kHz
Along with cooling water system
Complete with standard accessories and
Comprehensive maintenance and setup Tool Kit
1 IST Sialkot 1
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF FURNACES FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 167 / 2016-17
Package Name: FURNACES
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 5
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
7
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
8
13. Submission of Bids Technical Evaluation Criteria
9
Form A1 Form A2
11
Form A3 Form B1
12
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
13
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
14
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
15
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
16
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
17
06. DRAFT INTEGRITY PACT 18
07. CERTIFICATE 20
08. CHECK LIST / GUIDANCE FOR BIDDERS 22
09. LIST OF INSTITUTIONS WITH ADDRESSES 22
10. FINANCIAL PROPOSAL 1 to 2
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 22 FORM OF BID (Technical Proposal / Bid)
Package No. 167 (Furnaces) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1 Ice Tampering Apparatus
Temperature range, (0 to minus 5 degree Celsius) Suitable for surgical instruments Apparatus may work on the pattern of chilling unit or closed refrigeration system type. Along with standard accessories
1 IST Sialkot 1
2 Muffle Furnace Box type
1250o C
Description:
Temp. 1250o C
Electrically Operated Suitable for training/Institutions Along with standard accessories
2 IST Sialkot 2
3 FORGING FURNACE 1000C
Description: 1000
0CElectric Fired
Suitable for training / Institution Along with standard accessories
1 IST Sialkot 1
4 AIR COMPRESSOR SCREWS TYPE 14 TO 20 BAR
Description: I. 14 Bar (1 No)
II. 18 Bar (1 No)
III. 20 Bar (1 No)
Along with Comprehensive tool kit and all standard accessories
3 IST Sialkot 3
Page 5 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 6 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 7 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 8 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 9 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 10 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 11 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 12 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 13 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 14 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 15 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 16 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 17 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 18 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 19 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 22 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Furnaces (IST Sialkot) Bid Reference No: TEVTA / PC / 167 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR PROCUREMENT OF FURNACES FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 167 (Furnaces) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1 Ice Tampering Apparatus
Temperature range, (0 to minus 5 degree Celsius) Suitable for surgical instruments Apparatus may work on the pattern of chilling unit or closed refrigeration system type. Along with standard accessories
1 IST Sialkot 1
2
Muffle Furnace Box type
1250o C
Description:
Temp. 1250o C
Electrically Operated Suitable for training/Institutions Along with standard accessories
2 IST Sialkot 2
3 FORGING FURNACE 1000C
Description: 1000
0CElectric Fired
Suitable for training / Institution Along with standard accessories
1 IST Sialkot 1
Page 2 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 167 (Furnaces) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
4
AIR COMPRESSOR SCREWS TYPE 14 TO 20 BAR
Description: I. 14 Bar (1 No)
II. 18 Bar (1 No)
III. 20 Bar (1 No)
Along with Comprehensive tool kit and all standard accessories
3 IST Sialkot 3
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF PRESSES FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 168 / 2016-17
Package Name: PRESSES
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 5
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
7
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
8
13. Submission of Bids Technical Evaluation Criteria
9
Form A1 Form A2
11
Form A3 Form B1
12
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
13
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
14
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
15
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
16
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
17
06. DRAFT INTEGRITY PACT 18
07. CERTIFICATE 20
08. CHECK LIST / GUIDANCE FOR BIDDERS 22
09. LIST OF INSTITUTIONS WITH ADDRESSES 22
10. FINANCIAL PROPOSAL 1 to 2
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 22 FORM OF BID (Technical Proposal / Bid)
Package No. 168 (Presses) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1 Pneumatic Small Press For Box Jointing
Description: For Box Jointing capacity= 20 Kg Each
2
IST Sialkot
2
2 Mounting Press
Description: Mount size= 1~ 2 inch Dia. Thermostat range= Max.300
0C
Water cooling system Along with standard accessories and maintenance tools
1
IST Sialkot
1
3 SHEARING CUTTER (4 FEET)
Description: Cutter Length= 4 Feet Shearing Thickness=Min. 1.5mm(16 gauge) Suitable for training/ Institution Along with standard accessories
1
IST Sialkot 1
4 STAMPING PRESS 25 TON
Description: Capacity: 25 Ton Suitable for training / Institution Along with standard accessories
2
IST Sialkot 2
Page 5 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 6 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 7 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 8 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 9 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 10 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 11 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 12 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 13 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 14 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 15 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 16 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 17 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 18 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 19 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 22 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: Presses (IST Sialkot) Bid Reference No: TEVTA / PC / 168 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR PROCUREMENT OF PRESSES FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 168 (Presses) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1 Pneumatic Small Press For Box Jointing
Description: For Box Jointing capacity= 20 Kg Each
2
IST Sialkot
2
2 Mounting Press
Description: Mount size= 1~ 2 inch Dia. Thermostat range= Max.300
0C
Water cooling system Along with standard accessories and maintenance tools
1
IST Sialkot
1
3 SHEARING CUTTER (4 FEET)
Description: Cutter Length= 4 Feet Shearing Thickness=Min. 1.5mm(16 gauge) Suitable for training/ Institution Along with standard accessories
1
IST Sialkot 1
Page 2 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 168 (Presses) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
4 STAMPING PRESS 25 TON
Description: Capacity: 25 Ton Suitable for training / Institution Along with standard accessories
2
IST Sialkot 2
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF SPECTROMETERS,
METALLOGRAPHIC MICROSCOPE FOR INSTITUTE OF
SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 169 / 2016-17
Package Name: SPECTROMETERS, METALLOGRAPHIC
MICROSCOPE
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 6
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
8
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
9
13. Submission of Bids Technical Evaluation Criteria
10
Form A1 Form A2
12
Form A3 Form B1
13
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
14
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
15
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
16
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
17
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
18
06. DRAFT INTEGRITY PACT 19
07. CERTIFICATE 21
08. CHECK LIST / GUIDANCE FOR BIDDERS 22
09. LIST OF INSTITUTIONS WITH ADDRESSES 23
10. FINANCIAL PROPOSAL 1 to 2
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
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Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 23 FORM OF BID (Technical Proposal / Bid)
Package No. 169 (Spectrometer, Metallographic Microscope etc.) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Country of Origin Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1 Portable Spectrometers
Description:
Wavelength range=400~700nm Battery Operated Measuring aperture= Min.Dia. 8 mm Along with Comprehensive tool kit & Standard Accessories
1 IST Sialkot 1
2 Metallographic Microscopes 1500X
Description: -Total Magnification = 1500X Along with Comprehensive tool kit & Standard Accessories
4 IST Sialkot 4
3
Metal Sample Preparation Apparatus
Bakelite Type
Bakelite Type 1 IST Sialkot 1
Page 5 of 23 FORM OF BID (Technical Proposal / Bid)
Package No. 169 (Spectrometer, Metallographic Microscope etc.) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Country of Origin Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
4 Ultrasonic flaw Detector
Description: Units = Inch, metric or microseconds Range = up to 10,000mm Reflected Angle = Fixed settings 0, 30, 45, 60 degree and variable velocity = 100~20,000 m/s test mode = pulse echo/transmit receive LCD display (min) = 4" Compatible with XP/Windows 7 or higher
1 IST Sialkot 1
5
GRINDING &
POLISHING
APPARATUS
Diameter of grinding wheel (min)= 250mm Diameter of grinding disk (min)= 230mm Diameter of polishing Disk(min)=200 mm Abrasive Wheel diameter(min)=200mm
2 IST Sialkot 2
Page 6 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 7 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 8 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 9 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 10 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
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Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
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Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 13 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 14 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 15 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 16 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 17 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
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Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 19 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
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Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 21 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
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Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 23 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: SPECTROMETERS, METALLOGRAPHIC MICROSCOPE (IST Sialkot) Bid Reference No: TEVTA / PC / 169 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR
PROCUREMENT OF SPECTROMETERS, METALLOGRAPHIC MICROSCOPE FOR INSTITUTE
OF SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 169 (Spectrometer, Metallographic Microscope etc.) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1 Portable Spectrometers
Description:
Wavelength range=400~700nm Battery Operated Measuring aperture= Min.Dia. 8 mm Along with Comprehensive tool kit & Standard Accessories
1 IST Sialkot 1
2 Metallographic Microscopes 1500X
Description: -Total Magnification = 1500X Along with Comprehensive tool kit & Standard Accessories
4 IST Sialkot 4
3
Metal Sample Preparation Apparatus
Bakelite Type
Bakelite Type 1 IST Sialkot 1
Page 2 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 169 (Spectrometer, Metallographic Microscope etc.) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
4 Ultrasonic flaw Detector
Description: Units = Inch, metric or microseconds Range = up to 10,000mm Reflected Angle = Fixed settings 0, 30, 45, 60 degree and variable velocity = 100~20,000 m/s test mode = pulse echo/transmit receive LCD display (min) = 4" Compatible with XP/Windows 7 or higher
1 IST Sialkot 1
5
GRINDING &
POLISHING
APPARATUS
Diameter of grinding wheel (min)= 250mm Diameter of grinding disk (min)= 230mm Diameter of polishing Disk(min)=200 mm Abrasive Wheel diameter(min)=200mm
2 IST Sialkot 2
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder. Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF HARDNESS TESTING MACHINES FOR
INSTITUTE OF SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 170 / 2016-17
Package Name: HARDNESS TESTING MACHINES
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 6
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
8
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
9
13. Submission of Bids Technical Evaluation Criteria
10
Form A1 Form A2
12
Form A3 Form B1
13
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
14
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
15
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
16
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
17
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
18
06. DRAFT INTEGRITY PACT 19
07. CERTIFICATE 21
08. CHECK LIST / GUIDANCE FOR BIDDERS 22
09. LIST OF INSTITUTIONS WITH ADDRESSES 23
10. FINANCIAL PROPOSAL 1 to 2
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 23 FORM OF BID (Technical Proposal / Bid)
Package No. 170 (Hardness Testing Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1 DIGITAL HARDNESS TESTING MACHINE Standard size
Description: Rockwell Tester Test Force: 60kg,100kg,150 kg With Rockwell scale :HRA 20~ 90,HRB 20~ 100, HRC 10~ 70 LCD Display Along with standard accessories Power Stabilizer
1 IST Sialkot 1
2
DIGITAL HARDNESS TESTING MACHINE WITH PRINTER MULTI SCALE
Description: Digital Scale conversion with printer Conversion of hardness scales i.e. Rockwell, Brinell, Vickers HLD,HB,HRB,HRC,HRA,HV,HS
Measuring range Min: (170-960)HLD, (17-68.5)HRC, (19-651)HB, (80-976)HV, (30-
100)HS, (59-85)HRA, (13-100)HRB
Portable Along with standard accessories.
1 IST Sialkot 1
3 HARDNESS TESTING MACHINE (BRINEL)
Description: Brinell Hardness Testing Machine up to 650 BHN LCD Display Load Range = upto 3000 kg Ball indentor = 10mm diameter Along with standard accessories.
1 IST Sialkot 1
Page 5 of 23 FORM OF BID (Technical Proposal / Bid)
Package No. 170 (Hardness Testing Machines) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
4 HARDNESS TESTING MACHINE VICKER
Description: Vicker Hardness Testing Machine upto 650 HV LCD Display Along with standard accessories.
1 IST Sialkot 1
5 DIGITAL PORTABLE HARDNESS TESTER WITH SOFTWARE
Description: Automatic conversions to: Brinell, Rockwell, and Vicker hardness Digital display Measuring Range: Min. 200-960 HL with standard accessories
1 IST Sialkot 1
6 DIFFERENTIAL HARDNESS EQUIPMENT
Description: Test force: Min. 15 Kgf, 30kgf, 45kgf Capable of measuring in all Rockwell superficial scales Along with standard accessories
1 IST Sialkot 1
Page 6 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 7 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 8 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 9 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 10 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 11 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 12 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 13 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 14 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 15 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 16 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 17 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 18 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 19 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 20 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 21 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 22 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 23 of 23
Name and Signature of Bidder with official stamp Dated:
Package Name: HARDNESS TESTING MACHINES (IST Sialkot) Bid Reference No: TEVTA / PC / 170 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR
PROCUREMENT OF HARDNESS TESTING MACHINES FOR INSTITUTE OF SURGICAL TECHNOLOGY,
SIALKOT
Page 1 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 170 (Hardness Testing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1
DIGITAL HARDNESS TESTING MACHINE Standard size
Description: Rockwell Tester Test Force: 60kg,100kg,150 kg With Rockwell scale :HRA 20~ 90,HRB 20~ 100, HRC 10~ 70 , LCD Display Along with standard accessories Power Stabilizer
1 IST Sialkot 1
2
DIGITAL HARDNESS TESTING MACHINE WITH PRINTER MULTI SCALE
Description: Digital Scale conversion with printer Conversion of hardness scales i.e. Rockwell, Brinell, Vickers HLD,HB,HRB,HRC,HRA,HV,HS
Measuring range Min: (170-960)HLD, (17-
68.5)HRC, (19-651)HB, (80-976)HV, (30-100)HS,
(59-85)HRA, (13-100)HRB Portable
Along with standard accessories.
1 IST Sialkot 1
3
HARDNESS TESTING MACHINE (BRINEL)
Description: Brinell Hardness Testing Machine up to 650 BHN LCD Display Load Range = upto 3000 kg Ball indentor = 10mm diameter Along with standard accessories.
1 IST Sialkot 1
Page 2 of 2 FORM OF BID (Financial Proposal / Bid)
Package No. 170 (Hardness Testing Machines) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
4
HARDNESS TESTING MACHINE VICKER
Description: Vicker Hardness Testing Machine upto 650 HV, LCD Display Along with standard accessories.
1 IST Sialkot 1
5
DIGITAL PORTABLE HARDNESS TESTER WITH SOFTWARE
Description: Automatic conversions to: Brinell, Rockwell, and Vicker hardness, Digital display Measuring Range: Min. 200-960 HL with standard accessories
1 IST Sialkot 1
6 DIFFERENTIAL HARDNESS EQUIPMENT
Description: Test force: Min. 15 Kgf, 30kgf, 45kgf Capable of measuring in all Rockwell superficial scales Along with standard accessories
1 IST Sialkot 1
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder. Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF ELECTRICAL EQUIPMENT FOR
INSTITUTE OF SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 171 / 2016-17
Package Name: ELECTRICAL EQUIPMENT
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 8
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
10
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
11
13. Submission of Bids Technical Evaluation Criteria
12
Form A1 Form A2
14
Form A3 Form B1
15
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
16
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
17
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
18
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
19
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
20
06. DRAFT INTEGRITY PACT 21
07. CERTIFICATE 23
08. CHECK LIST / GUIDANCE FOR BIDDERS 24
09. LIST OF INSTITUTIONS WITH ADDRESSES 25
10. FINANCIAL PROPOSAL 1 to 5
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 25 FORM OF BID (Technical Proposal / Bid) Package No.171 (Electrical Equipment)
To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1
Oscilloscope / Power Supplies /
Function Generator
Set of Oscilloscope, Power Supply & Function Generator 50MHz, 02 Each
2
IST Sialkot
2
Set of Oscilloscope, Power Supply & Function Generator 70MHz, 02 Each
2 2
Set of Oscilloscope, Power Supply & Function Generator 100 MHz, 02 Each
2 2
2
Ampere Meter Various Range
DC Ampere meter Shut Down 20 Amp 10 IST Sialkot 10
DC Ampere meter Shut Down 35 Amp 10 IST Sialkot 10
Clamp Ampere Meter 100 Amp 10 IST Sialkot 10
Series Wire Ampere meter 150 Amp 10
IST Sialkot 10
CT Ampere Meter 50 Amp 10 IST Sialkot 10
3
Volt Meter Various Range
DC/Digital 300 to 500 Volts 25 IST Sialkot 25
AC/Analog 1000 Volts 25
IST Sialkot 25
Page 5 of 25 FORM OF BID (Technical Proposal / Bid) Package No.171 (Electrical Equipment)
To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
4
Watt Meter Various Range
Single Phase 0 ~ 5 KW 10 IST Sialkot 10
Three Phase 0 ~ 70 KW 10 IST Sialkot 10
5
Avometer Analog 15 IST Sialkot 15
Digital 15 IST Sialkot 15
6
Transistor / Capacitors /
Resistance / Other Assorted Type (Various Type)
Transistor: from pico Hz to Giga Hz assorted type = 100 Each Capacitor: from 1 to 200 uf&pf&Fet type = 100 Each Resister: from 1 Ohm to Mega Ohm = 100 Each Capacitor Meter= 2 Nos Power Factor Meter= 2 Nos Synchronizing Meter= 2 NosThyrister, Rectifiers, Zenor Diode, Simple Diode, Flashers, Timers, LED, Bulb Assorted Type = 25 Each
1 Set For 25 students
IST Sialkot
1 Set For 25 students
7
3 Phase Transformer / 2 Phase Transformer / Other type transformers Assorted type (Various Values)
a - Step Down and Step Up transformer (Single Phase)- 5 each 5
IST Sialkot
5
b - Step Down and Step Up transformer (Two Phase)- 5 each 5 5
c - Step Down and Step Up transformer (Three Phase)- 5each 5 5
Page 6 of 25 FORM OF BID (Technical Proposal / Bid) Package No.171 (Electrical Equipment)
To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
8
AC Motor (Various Type)
1/4 - 5 HP (Assorted Type)
Motor Single Phase: 1/4 HP, 1 HP, 1.5 HP, 2 HP, 3 HP, 4 HP & 5 HP = 1 Each
1 set IST Sialkot 1 set
Motor Three Phase: 1/4 HP, 1 HP, 1.5 HP, 2 HP, 3 HP, 4 HP & 5 HP = 1 Each
1 set IST Sialkot 1 set
9 DC Motors 1/4 - 5
HP (Assorted Type)
1/4, 1, 2, 3, 4, 5 HP Each 1 set IST Sialkot 1 set
10 Alternate Mode; 1
~ 2 HP AC Generator Type 1 IST Sialkot 1
Page 7 of 25 FORM OF BID (Technical Proposal / Bid) Package No.171 (Electrical Equipment)
To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with
Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
11 DC Generator 1 ~ 2
HP 1 ~ 2 HP - DC Type 1 IST Sialkot 1
12
Micro Processors / PLC / Controllers. Breakers / Programmers / Insulators testers / Phase detector / Operational amplifiers / Trainers / Digital / Trainers / Timers / Other
Micro Processors, PLC, Controllers. Breakers, Programmers, Insulators testers , Phase detector Operational amplifiers, Trainers, Digital, Trainers, Timers =10 each for training purposes along with standard accessories and servicing tools
1 Set
IST Sialkot 1 Set
Page 8 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 9 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 10 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 11 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 12 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 13 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 14 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 15 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 16 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 17 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 18 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 19 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 20 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 21 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 22 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 23 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 24 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 25 of 25
Name and Signature of Bidder with official stamp Dated:
Package Name: ELECTRICAL EQUIPMENT (IST Sialkot) Bid Reference No: TEVTA / PC / 171 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR
PROCUREMENT OF ELECTRICAL EQUIPMENT FOR
INSTITUTE OF SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 5 FORM OF BID (Financial Proposal / Bid) Package No.171 (Electrical Equipment)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1
Oscilloscope / Power Supplies
/ Function Generator
Set of Oscilloscope, Power Supply & Function Generator 50MHz, 02 Each
2
IST Sialkot
2
Set of Oscilloscope, Power Supply & Function Generator 70MHz, 02 Each
2 2
Set of Oscilloscope, Power Supply & Function Generator 100 MHz, 02 Each
2 2
2
Ampere Meter Various Range
DC Ampere meter Shut Down 20 Amp 10 IST Sialkot 10
DC Ampere meter Shut Down 35 Amp 10 IST Sialkot 10
Clamp Ampere Meter 100 Amp 10 IST Sialkot 10
Series Wire Ampere meter 150 Amp 10
IST Sialkot 10
CT Ampere Meter 50 Amp 10 IST Sialkot 10
Page 2 of 5 FORM OF BID (Financial Proposal / Bid) Package No.171 (Electrical Equipment)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
3
Volt Meter Various Range
DC/Digital 300 to 500 Volts 25 IST Sialkot 25
AC/Analog 1000 Volts 25
IST Sialkot 25
4
Watt Meter Various Range
Single Phase 0 ~ 5 KW 10 IST Sialkot 10
Three Phase 0 ~ 70 KW 10 IST Sialkot 10
5
Avometer Analog 15 IST Sialkot 15
Digital 15 IST Sialkot 15
6
Transistor / Capacitors / Resistance /
Other Assorted Type
(Various Type)
Transistor: from pico Hz to Giga Hz assorted type = 100 Each Capacitor: from 1 to 200 uf&pf&Fet type = 100 Each Resister: from 1 Ohm to Mega Ohm = 100 Each Capacitor Meter= 2 Nos Power Factor Meter= 2 Nos Synchronizing Meter= 2 NosThyrister, Rectifiers, Zenor Diode, Simple Diode, Flashers, Timers, LED, Bulb Assorted Type = 25 Each
1 Set For 25 students
IST Sialkot
1 Set For 25 students
Page 3 of 5 FORM OF BID (Financial Proposal / Bid) Package No.171 (Electrical Equipment)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
7
3 Phase Transformer / 2 Phase Transformer / Other type transformers Assorted type (Various Values)
a - Step Down and Step Up transformer (Single Phase)- 5 each
5
IST Sialkot
5
b - Step Down and Step Up transformer (Two Phase)- 5 each
5 5
c - Step Down and Step Up transformer (Three Phase)- 5each
5 5
8
AC Motor (Various Type)
1/4 - 5 HP (Assorted
Type)
Motor Single Phase: 1/4 HP, 1 HP, 1.5 HP, 2 HP, 3 HP, 4 HP & 5 HP = 1 Each
1 set IST Sialkot 1 set
Motor Three Phase: 1/4 HP, 1 HP, 1.5 HP, 2 HP, 3 HP, 4 HP & 5 HP = 1 Each
1 set IST Sialkot 1 set
Page 4 of 5 FORM OF BID (Financial Proposal / Bid) Package No.171 (Electrical Equipment)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
9
DC Motors 1/4 - 5 HP
(Assorted Type)
1/4, 1, 2, 3, 4, 5 HP Each 1 set IST Sialkot 1 set
10 Alternate
Mode; 1 ~ 2 HP AC Generator Type 1 IST Sialkot 1
11 DC Generator
1 ~ 2 HP 1 ~ 2 HP - DC Type 1 IST Sialkot 1
Page 5 of 5 FORM OF BID (Financial Proposal / Bid) Package No.171 (Electrical Equipment)
To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
12
Micro Processors / PLC / Controllers. Breakers / Programmers / Insulators testers / Phase detector / Operational amplifiers / Trainers / Digital / Trainers / Timers / Other
Micro Processors, PLC, Controllers. Breakers, Programmers, Insulators testers , Phase detector Operational amplifiers, Trainers, Digital, Trainers, Timers =10 each for training purposes along with standard accessories and servicing tools
1 Set
IST Sialkot 1 Set
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder. Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF CMM, CD PRINTERS FOR INSTITUTE
OF SURGICAL TECHNOLOGY, SIALKOT
Bid Reference No: TEVTA / PC / 172 / 2016-17
Package Name: CMM, CD PRINTERS
Method of Procurement Single Stage Two Envelopes (Accumulative Cost Basis, Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
SR. NO. DESCRIPTION PAGE NO.
01. INSTRUCTIONS TO BIDDERS 1
02. TECHNICAL PROPOSAL (FORM OF BID) 4
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 5
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurment Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid 5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids / Proposals
7
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample 12. Acceptance of Arithmetical Errors
8
13. Submission of Bids Technical Evaluation Criteria
9
Form A1 Form A2
11
Form A3 Form B1
12
14. Opening of Technical Bids 15. Technical Evaluation 16. Opening of Financial bids 17. Rejection of Bids
13
18. Payment i. Mode ii. Running Bill iii. Final Bill
19. Taxes
20. Manual / Literature 21. Packing & Condition of Machinery & Equipment
14
22. Inspection of Machinery & Equipment 23. Award of Contract and Procurement Order 24. Repeat Orders 25. Penalty 26. Training of the Staff
15
27. Comprehensive Warranty / Maintenance 28. Availability of Spare Parts 29. Arbitration 30. Black Listing
31. Communication
16
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
17
06. DRAFT INTEGRITY PACT 18
07. CERTIFICATE 20
08. CHECK LIST / GUIDANCE FOR BIDDERS 21
09. LIST OF INSTITUTIONS WITH ADDRESSES 22
10. FINANCIAL PROPOSAL 1 to 2
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage two envelopes bidding procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Main (outer) and inner envelopes should be properly sealed so that contents of the bid
are fully enclosed and cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the main
(outer) envelope.
5. The bidder should submit technical and financial bids in two separate envelopes clearly
marking “Technical Bid” and “Financial Bid” covered under one main (Outer) envelope
marking Bid Reference and Package Name on top left corner of the main (outer)
envelope.
6. Address and contact No. of the bidder on the main (outer) envelope should be written.
7. The bid / proposal should be properly page numbered along with index. Separators
should be used for differentiation of various documents.
8. Technical Bid / Proposal should consist of duly singed and stamped bidding documents,
Form of bid indicating country of origin and Brand / Model and literature / brochures and
all information / documents demanded in the bidding documents for technical
evaluation. Bid Security as demanded in advertisement / invitation to bid must be
placed in technical bid.
9. Financial Bid / Proposal should consist of price / rates on the prescribed format available
in the bidding documents.
10. Technical Bids will publically be opened on the exact date and time given in the
advertisement in the presence of the bidders / authorized representatives who may
choose to be present.
Page 2 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
11. Bidders are also required to state, in their technical bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
12. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, not later than the time and date stipulated in the
invitation for bid.
13. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
14. Bidding documents should properly be signed and stamped.
15. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid. Form of Bid duly filled should be placed in the
financial bid.
16. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
17. No bid will be accepted after closing date and time.
18. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
19. Technical bid / proposal and Financial bid / proposal are separately available in the
bidding documents. Technical bid / proposal must be placed in technical proposal / bid
duly sealed and financial bid / proposal must be placed in financial bid / proposal duly
sealed.
20. Bidders should accept the terms & conditions of bidding documents and conditional bid
should not be submitted.
21. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
Page 3 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
TECHNICAL PROPOSAL / BID
Page 4 of 22 FORM OF BID (Technical Proposal / Bid)
Package No.172 (CMM, 3D printers) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along with Unit
Place of Delivery with quantity Country of Origin Quoted Brand/ Model
Place Qty
1 2 3 4 5 6 7
Name and Signature of Bidder with official stamp
Dated:
1 CMM
Description: CMM - Coordinate Measuring Machine Range (min) 400*400*300mm
1 IST Sialkot 1
2 3D Printer
Description: 3D Printer: Print speed:30mm/s~300mm/s Files Type: STL/OBJ/DAE/AMF Along with standard accessories
1 IST Sialkot 1
3
PVD 3D
COATING
MACHINE FOR
TRAINING
-Compatible to the PVD AlXN3 with Min. four electrodes Unit must be equipped with complete Reverse Osmosis plant, ultrasonic bath/de-ionizing water plant/electric oven,Jigs& Fixture etc. Water Storage Tank Min.200 Ltrs. -Reverse Osmosis (RO) plant having min. capacity 200 ltr/hr with complete accessories including water pump, storage tank and fitting etc. -Automatic Voltage Regulator(AVR) Must be supplied according to machine capacity -Suitable for education purpose -Suitable for training/commercial purposes -Along with all standard & optional accessories
1 IST Sialkot 1
Page 5 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 6 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 7 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. Lowest evaluated successful
bidder will be responsible for delivery of all items at consignee’s end in safe, sound and
in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage two envelopes bidding procedure will be adopted following least cost method on accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of opening of Financial bids. Further extension if required be obtained as per Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of origin, Brand & Model of each & every items must
be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per prevailing Govt. rules, duties, transportation charges etc. in Pak Rupees.
7. Preparation of Bids / Proposal
Proposal / bid must be prepared as per instructions of bidding documents. The bid /
proposal should be properly page numbered along with index. Separators should be
used for differentiation of various documents. Sealed Technical Bid / Proposal
should consist of duly singed and stamped bidding documents, Form of bid indicating
country of origin and Brand / Model and literature / brochures and all information /
Page 8 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
documents demanded in the bidding documents for technical evaluation. Bid
Security as demanded in advertisement / invitation to bid must be placed in technical
bid. Sealed Financial Bid / Proposal should consist of price / rates on the prescribed
format (Form of Bid) available in the bidding documents.
8. Alternative Bids
More than one bid / offer / tender of a package will not be considered from the same bidder. Further, alternative bid / bids of an item / items, will not be considered.
9. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered for evaluation.
10. Change in Quantity and place of Delivery
Procuring agency reserve the right to increase / decrease the quantity, delete any item and change place of delivery at any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and reject the bid.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited. If there is discrepancy between words and figures the amount in words will prevail.
Page 9 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
13. Submission of Bids
The interested bidders should submit bids on the basis of “single stage two
envelopes procedure”. The bidder should submit technical and financial bids in two
separate envelopes clearly marking “Technical Bid” and “Financial Bid” covered under
one main (outer) envelope marking Bid Reference and Package Name on top left
corner of the envelope. Initially only technical bids / proposals will be opened and
sealed financial bids will remain under the custody of procuring agency until open.
The technical proposals of the bidders will be evaluated technically as per below
mentioned technical evaluation criteria:
TECHNICAL EVALUATION CRITERIA
A. Product Evaluation Criteria (50 Marks)
1. In case, quoted brands / models (quoted by the bidder in the Form of Bid) of all items of the package along with supporting literature (if applicable) will conform to the required minimum specifications, then 50 Marks will be awarded.
2. In case the quoted brand / model of any one item of the package along with supporting literature does not meet the minimum required specifications, then no marks will be awarded and bid will be rejected and will not qualified for further technical evaluation
3. The bidder should provide the specification of his quoted brand / model separately duly signed / stamped. The literature / manual / booklet / brochure etc. or any reliable source should be provided in Technical Bid so that specifications of quoted brand / model may be verified.
Page 10 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
B. Bidder Evaluation Criteria (50 Marks)
S.No. Description Max Marks Formula
1 Experience (25)
1.1
Experience of Supply / Installation of Machinery & Equipment in private sector Copies of contract awarded / Purchase Order must be attached (Provide detail of experience on attached Form A1)
05
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 05 Marks)
1.2
Experience of supply / Installation of Machinery & Equipment in public sector Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A2)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
1.3
Relevant Experience of supply / Installation Copies of contract awarded / Purchase must be attached (Provide detail of experience on attached Form A3)
10
Per Project 0.5 -- 01 Million 1 Mark 1.1 -- 02 Million 2 Marks 2.1 -- 03 Million 3 Marks 3.1 -- 04 Million 4 Marks Above 4 Million 5 Marks
(Maximum 10 Marks)
2 Financial Strength of Company (10)
2.1
Total Annual Sales /Annual Turnover for the year 2015-16 (Documentary evidences must be attached). 05
05 -- 08 Million 1 Mark 8.1 -- 10 Million 2 Marks 10.1 -- 12 Million 3 Marks 12.1 -- 14 Million 4 Marks Above 14 Million 5 Marks
(Maximum 05 Marks)
2.2 Income Tax Return (Photocopies of Income Tax Return must be attached)
05 Return for the year 2014-15 05 Marks
(Maximum 5 Marks)
3. Staff Strength Technical staff (Minimum certificate / diploma holder) (Provide detail of technical staff on attached Form B1)
10 2 Marks per technical staff
(Maximum 10 Marks)
4. Nature of Business (Supporting Documents must be attached)
(05) Manufacturer 05 Marks Dealer 03 Marks
(Maximum 05 Marks)
TOTAL MARKS (A+B) (100)
Note: Supporting documents (where demanded) must be attached otherwise no marks would be awarded.
The bidder will be declared technically qualified if score of technical evaluation (A+B) is 70% or more.
Page 11 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
Form A1
Supply of Machinery & Equipment – Private Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form A2
Supply of Machinery & Equipment – Public Sector
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Page 12 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
Form A3
Relevant Experience
Sr. No.
Contract Name Contract Value
Brief Description of the Work Performed
Name, Address & Contact No. of the Client
01.
02.
N.
Copies of contract awarded / Purchase Order must be attached otherwise no marks would be awarded.
Form B1
List of Technical Staff
Sr. No.
Name of Employee Certificate / Diploma /
higher technical Qualification in
Experience Address & Contact No. of the employee
01.
02.
N.
Page 13 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
14. Opening of Technical Bids Technical Bids will publically be opened by the Central Procurement Committee TEVTA, in the presence of bidders or their representatives who may choose to be present, as per date, time and venue mentioned in the advertisement / invitation for bid.
15. Technical Evaluation
Technical bids of the bidders will be evaluated as per Technical Evaluation Criteria. The bidder offering partial scope of work will be disqualified. The bidder offering complete scope of work and securing 70% or more in the technical evaluation will be declared technically qualified bidder. All quoted items of the complete package must meet the minimum required specification. In case any one item out of the complete package does not meet the minimum required specification then such a bid will be rejected. All bidders will be informed after technical evaluation either they are qualified or not. The financial proposal of technically un-qualified bidders will be returned un-opened. The technically un-qualified bidders can take their sealed financial bids, once declared un-qualified within 15 days.
16. Opening of Financial Bids
The financial bids of only technically qualified bidders will be opened. Financial bids of technically un-qualified bidders will be returned unopened. The date, time and venue for opening of financial bid / proposal will be communicated later on after technical evaluation.
17. Rejection of the Bid
Bids will be rejected in case of the following: i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
Page 14 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
18. Payment
i. Mode
Payment will be made through cross cheque after delivery at specified place, inspection, installation and commissioning of the machinery/equipment. The contractor shall provide all necessary supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
19. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor. Change in the rate of tax announced by the Govt. from time to time will be applicable.
20. Manual / Literature The contractor is required to submit relevant literature / manuals (in Urdu or English), along with the Technical bid. (Where necessary / applicable). The manual / literature should meet the required / offered specifications of the Machinery & Equipment.
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form / packing. All Machinery / Equipment must be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, and imported (if any) through proper channel.
Page 15 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
22. Inspection of Machinery & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
23. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for complete package on accumulative cost basis following least cost method. The contractor must submit performance guarantee @ 10% of the contract amount within 10 days of the award of contract. After receipt of performance guarantee Procurement Order will be issued.
24. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
25. Penalty
In case of late delivery of goods / items beyond the periods specified in the bidding documents, delay penalty @ 0.2% per day of the cost of late delivered supply shall be imposed on the contractor up to a maximum of 10% of contract amount.
26. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
Page 16 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
27. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
28. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied items at market rate at any time after warranty period as per requirement of purchaser.
29. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
30. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
31. Communication
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 17 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery at places as mentioned in the Form of Bid in safe, sound and in operational condition at its own risk & cost within 60 days of issuance of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All technical bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee / CDR issued by the schedule bank valid for warranty period and will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 18 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
DRAFT INTEGRITY PACT
The lowest evaluated successful bidder shall sign and stamp the below mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 19 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
CERTIFICATE
A. We undertake that our organization M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer
02. Bid Security as demanded in the advertisement / invitation to bid is attached with technical proposal in original
03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference and package at top left corner of the envelope
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the technical bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the main (outer) is written
Page 22 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: CMM, CD PRINTERS (IST Sialkot) Bid Reference No: TEVTA / PC / 172 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. Institute of Surgical Technology Allama Iqbal Road, Sialkot Cantt
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
FINANCIAL PROPOSAL / BID
FOR
PROCUREMENT OF CMM, CD PRINTERS FOR
INSTITUTE OF SURGICAL TECHNOLOGY, SIALKOT
Page 1 of 2 FORM OF BID (Financial Proposal / Bid)
Package No.172 (CMM, 3D printers) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
1 CMM
Description: CMM - Coordinate Measuring Machine Range (min) 400*400*300mm
1 IST Sialkot 1
2 3D Printer
Description: 3D Printer: Print speed:30mm/s~300mm/s Files Type: STL/OBJ/DAE/AMF Along with standard accessories
1 IST Sialkot 1
3
PVD 3D
COATING
MACHINE
FOR
TRAINING
-Compatible to the PVD AlXN3 with Min. four electrodes Unit must be equipped with complete Reverse Osmosis plant, ultrasonic bath/de-ionizing water plant/electric oven,Jigs& Fixture etc. Water Storage Tank Min.200 Ltrs. -Reverse Osmosis (RO) plant having min. capacity 200 ltr/hr with complete accessories including water pump, storage tank and fitting etc. -Automatic Voltage Regulator(AVR)
1 IST Sialkot 1
Page 2 of 2 FORM OF BID (Financial Proposal / Bid)
Package No.172 (CMM, 3D printers) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9= (8x3)
Name and Signature of Bidder with official stamp
Dated:
Must be supplied according to machine capacity -Suitable for education purpose -Suitable for training/commercial purposes -Along with all standard & optional accessories
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Govt. of the Punjab
Technical Education & Vocational Training
Authority (TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF MEASURING TOOLS FOR IST
SIALKOT Bid Reference No: TEVTA / PC /173/ 2016-17
Package Name: MEASURING TOOLS
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT
AGREEMENT)
10
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
12
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample 13. Acceptance of Arithmetical Errors
13
14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
18. Method of Selection of Lowest Evaluated Bidder
14
19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools &
Equipment 23. Inspection of Machinery, Tools & Equipment
15
24. Payment i. Mode
ii. Running Bill iii. Final Bill
25. Taxes
16
26. Penalty 27. Training of the Staff
17
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
18
06. ARBITRATION BLACK LISTING COMMUNICATION
19
07. INTEGRITY PACT 20
08. CERTIFICATE 22
09. CHECKLIST / GUIDELINES FOR BIDDERS 23
10. LIST OF INSTITUTIONS WITH ADDRESSES 24
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
14. No bid will be accepted after closing date and time.
Page 2 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 24 FORM OF BID
Package No.173 (Measuring Tools) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Digital Vernier Caliper Inside Outside Depth
a) 0~150mm (3 Nos) b) 0~300mm (2 Nos)
5 IST Sialkot 5
2 Regular Vernier Caliper
a) 0~150mm (12 Nos) b) 0~300mm (13 Nos)
25 IST Sialkot 25
3 Digital Micrometer
a) 0~25mm (2 Nos) b) 25~50mm (2 Nos) c) upto 100mm (1 No)
5 IST Sialkot 5
4 Micrometer Regular
a) 0~25mm (8 Nos) b) 25~50mm (9 Nos) c) upto 100mm (8 Nos)
25 IST Sialkot 25
5 Dial caliper 150mm 25 IST Sialkot 25
6 Dial Depth gauge
150mm 12 IST Sialkot 12
7 Digital Depth gauge
0~300mm 5 IST Sialkot 5
8 Dial Bore Gauge
50~160mm 12 IST Sialkot 12
9 Digital Bore gauge
upto 50mm Diameter 5 IST Sialkot 5
Page 4 of 24 FORM OF BID
Package No.173 (Measuring Tools) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
10 Radius gauge 1~7mm (34Pairs) 25 IST Sialkot 25
11 Feeler Gauge Set (0.1~1mm) 25 IST Sialkot 25
12 Telescope Gauge
Measuring Range = 8~150mm
5 IST Sialkot 5
13 V-Block 75mm (50*50*75mm) 12 IST Sialkot 12
14 Universal Bevel Protector
Blade length 150mm Measuring Angle = 360 degree
5 IST Sialkot 5
15
Universal Bevel Protector Digital Type
Blade length 300mm Measuring Angle = 360 degree
5 IST Sialkot 5
16 Try square 200mm 25 IST Sialkot 25
17 Slip gauge Block Set
SS Material Range 0.3~100mm
3 IST Sialkot 3
18 Combination Set
Blade Length 300mm (with center head, square head, bevel head)
12 IST Sialkot 12
19 Angle Block Set
1~30 deg 2 IST Sialkot 2
Page 5 of 24 FORM OF BID
Package No.173 (Measuring Tools) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
20 Digital weighing scale
0~10Kg 1 IST Sialkot 1
21 Pressure Gauge
a) 0~100 psi b) 0~150 psi c) 0~30 bar d) 0~100 bar e) 0~150 bar = 1 each
5 IST Sialkot 5
22 Thermometer
a) 0~100 degree celcius (2 pcs) b) 0~200 degree celcius (3 pcs)
5 IST Sialkot 5
23 Glass wear for liquid measuring
a) 0~150 ml (1 pc)b) 0~300 ml (2 pcs)c) 0~500 ml (2 pcs)
5 IST Sialkot 5
24 Surface Plate 1000 x 500 mm Material - cast iron
2 IST Sialkot 2
25 Surface Plate Granite
1000 x 500 mm Material - granite
1 IST Sialkot 1
Page 6 of 24 FORM OF BID
Package No.173 (Measuring Tools) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
26 Digital Height Gauge
0-600 mm 1 IST Sialkot 1
27 Dial Gauges with/Comparators
Mechanical comparator with stand
3 IST Sialkot 3
28 Sine bars Dimensions (min) 150*40*50mm
3 IST Sialkot 3
29 Strobe Light/Tachometer
Combination Contact/Photo Tachometer Contact = upto 19,999rpm photo = upto 99,999rpm
1 IST Sialkot 1
30 Steel Rule 300 mm /12" Material = chromium steel
30 IST Sialkot 30
31 Crack detection Equipment
ultrasonic or magnetic type Digital display
1 IST Sialkot 1
Page 7 of 24 FORM OF BID
Package No.173 (Measuring Tools) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
32 Poldy Hammer
-Dia 30~35 mm -Length 80~90 mm -Tungsten carbide ball dia 10 mm -Brinell microscope 25x zoom
2 IST Sialkot 2
33 TAPPER MEASURING MACHINE
Measuring Range=1~29mm Suitable for training / Institution
1 IST Sialkot 1
34 LIMIT GUAGE For different ranges of standard measurement = 5 Sets Each
Set 5 each
IST Sialkot Set 5
each
35
GEAR MEASURING TOOTH INSTRUMENT
For different ranges of standard measurement = 5 Sets Each
Set 5 each
IST Sialkot Set 5
each
36 THREAD MEASURING INSTRUMENT
For different ranges of standard measurement = 5 Sets Each
Set 5 each
IST Sialkot Set 5
each
Page 8 of 24 FORM OF BID
Package No.173 (Measuring Tools) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
37
SURFACE ROUGHNESS MACHINE
Measuring Range: x-axis: Min. 55mm Z axis: Min800µm Measuring magnification: Z- axis: Min. 50 to 10,000 X-axis: Min. 1 to 1000 Along with standard accessories
1 IST Sialkot 1
38 FORCE TESTING MACHINE
Capacity=Min. 1000N Suitable for training / Institution Along with standard accessories Comprehensive tool kit
1 IST Sialkot 1
39
GO-NOT GO GAUGES FOR THREAD NOTES 0-50MM
Measuring Range: 0~50 mm
4 IST Sialkot 4
Page 9 of 24 FORM OF BID
Package No.173 (Measuring Tools) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
40 WEIGHING MACHINE 0-50 KG
Digital 1 IST Sialkot 1
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 10 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 11 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 12 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time as per requirement of purchaser.
Page 13 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid. Bidder shall fill the columns No. 6,7,8,9,10 & 11 of the Form of Bid. In case bidder desires to quote higher specifications, the same should be provided in the respective column of the Form of Bid against the specific item. Country of origin, Brand & Model of each & every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information submitted by the bidder. In case of bogus documents and wrong information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete any item after recording reason in writing and change place of delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for checking the performance of the machinery / equipment. On satisfactory performance of the sample, the bidder will be responsible for delivery of the same. In case performance of the sample is not satisfactory the procuring agency can reject the same and reject the bid.
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
Page 14 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids
must be received in the office of DGM (Procurement), Purchase
Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date
and time as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary /
applicable). The manual / literature should meet the required
specification of the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost
basis following least cost method of the complete package. The
bidder which meets the required minimum specification, other
conditions mentioned in the bidding documents and having lowest
price will be selected as lowest evaluated bidder.
Page 15 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any
Government / Semi-Government Department / Autonomous
Bodies in any part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original
form / packing. All Machinery, Tools & Equipment must be genuine,
brand new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
Page 16 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or
inspection and the contractor shall replace the rejected goods /
items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Payment
i. Mode
Payment will be made through cross cheque after complete
delivery at specified places (institutions), inspection, installation
and commissioning of the Machinery/Equipment. The contractor
shall provide all necessary supporting documents along with
invoice for payment
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor
may submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
25. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
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Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
26. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 18 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance
of procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid up to complete delivery, inspection and installation / commissioning. Performance Guarantee will be returned after complete delivery, inspection and installation / commissioning. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
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Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
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Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
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Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
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Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 24 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: MEASURING TOOLS (IST SIALKOT) Bid Reference No: TEVTA / PC / 173 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of
Institutions Address
1. Govt. College of Technology (B) Jhang
12km Chiniot Road, Jhang
2. Govt. Polytechnic Institute (GCT) Rajanpur (GCT)
Near Sabzi Mundi, Rajanpur
3. Govt. Polytechnic Institute (GCT) Muzaffargarh
Alipur Bypass Road, Muzaffargarh
4. Govt. Polytechnic Institute (GCT) Tranda Muhammad Pannah (Rahim Yar Khan)
Ouch Sharif Road, Mosmabad, Tranda Muhammad Pannah, Tehsil Liaqatpur
5. Govt. Polytechnic Institute (GCT) (B) Jauharabad
Near Main Boulevard Road, Opposite DHQ, Jauharabad
6. Govt. College of Technology (B) Narowal
Near old DC Office Mahar Sharif Road, Narowal
7. Govt. College of Technology (B) Pind Dadan Khan
Govt. Chaudhry Muhammad Yamin Baghri College of Technology, Pind Dadan Khan
8. Govt. College of Technology (B) Kot Addu
GPI (B) GT Road, Kot Addu