GOVERNMENT OPERATION COMMITTEE AGENDALocation: Yates County Legislative Chambers

Date: September 8, 2021 at 1:30 p.m.

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Committee members: Ed Bronson, Dick Harper, Carlie Chilson, Tim Cutler, Jim Multer, BonniePercy

Ed and Tim will sign the audit this month Approve minutes of the August meeting Public Comment

Legislative Operations As of August 24, the required annual training (5 modules) has been completed by four

legislators. Six legislators have not completed any of the courses. Four legislators havecompleted between two and four modules. Total time for all courses is between one andtwo hours. One of the courses is mandated by NYS law and another is required in orderfor the county to access federal funds, primarily for highway and bridge projects. Thecourses need to be completed by September 30.

Elections: Robert Brechko and Robert Schwarting State Legislative update August and September Objectives

Soil & Water: Colby Petersen Nothing submitted

Cornell Cooperative Extension: Arlene Wilson Program updates

IT: Tim Groth Help Desk calls Project updates

County Clerk: Lois Hall Statistical Reports DMV updates County Clerk updates

Clerk of the Legislature: Connie Hayes Nothing to report

Personnel: Kerry Brennan Labor Management Health Insurance update Collection for September is Band Aids Local Law/Workplace Violence/Security Policy Feedback

Resolution: Authorize Chairman to Sign Memorandum of Understanding (CSEA) Amend Resolution 449-20 Adopt 2021 Non-Union Exempt Employee Salary Schedule Amend Resolution 10-21 Adopt 2021 Non-Union Non-Exempt Employee Wage

Schedule Appoint Clerk, County Legislature

County Administrator: Nonie Flynn De-escalation Training – A module has been added to the required training for county

employees.

Executive session if needed

M:\Agendas\Government Ops\Elections.docx

To: Government Operations CommitteeFrom: Bob Brechko, Rob SchwartingDate: August 26, 2021Subject: Monthly Report to be reviewed September 2021 Meeting

State Legislative Update: Several changes to Election Law that have been adopted by the Legislature aresitting in limbo until Governor Hochul settles in and calls for them.

Issues of significance or needing to be resolved:1. The FBI and DOJ are addressing threats against election officials and inspectors2. This BOE is starting the process of combining existing Election Districts, thereby reducing the number

of districts to 13 from 18.

August Objectives Achieved:

Continued with reduced staffing hours to save part time hours for the fall election. Commissioners tookvacations.

Secured the Benton Fire Department as our Emergency Operations Center; to be used if the CountyOffice Building is unavailable.

Acquired secure storage hard drives per cybersecurity remediation plan Obtained two NYS BOE grants for Early Voting Equipment and Technology Innovation and Equipment,

which total approximately $37,000. A portion will reduce operating costs in 2021 only and theremainder will obtain some replacement equipment that will reduce future capital costs.

Updated annual recertification training to include more hands on voter support processes. This will be acontinuing process for the remainder of the year.

Updated and rewrote Election Inspector manuals to reflect procedures mandated by changing state laws(approximately 1/3 of the pages). 80% complete as of 8/26.

Completed Phase I change over from our Voter Registration programs (NTS TEAM) to SUITE. Trainedstaff on the new SUITE time saving procedures for registration and documentation of AbsenteeBalloting.

Ordered a portion of the equipment and software to increase the speed and flexibility of the BOE inhandling Absentee Ballots and Early Voting Ballots.

Started discussions with and support of the political party committees regarding the impact ofredistricting on membership apportionment.

Monitored Election Inspector completion of mandatory training subjects. Approximately one-quartercompleted by 8/11.

Assigned Election Inspectors to election activity teams (Early Voting, Election Day, Absentee Ballotcasting, mandated machine audits and mandated ballot hand counts) The required procedures keepsexpanding as the State Legislature tries to demonstrate safe, secure elections to a skeptical public.

Mostly completed revision of forms and procedures, prepare training guide for distribution. Preparecertification training curriculum and rewrite examinations.

Scheduled returning Election Inspectors for September training and scheduled new Inspector training inOctober.

September Objectives:

Collaborate with NTS for Phase 2 changeover in our voter registration system. Meet with the Towns about Election District consolidations within the existing poll sites. Consult with IT and adjust the BOE operating budget for special software maintenance and for

consultant support of third party security monitoring. Monitor Election Inspector completion of mandatory training subjects.

M:\Agendas\Government Ops\Elections.docx

Train 90 returning inspectors in new check-in procedures and complete mandated testing Attend ‘Summer” Commissioners Conference in Albany. Obtain critical updates and draft procedures

that implement current changes in law. Also lobby for minimizing impact of law and procedures on thesmall upstate counties.

Commence the election cycle for the General Election; create ballot templates; print military andoverseas absentee ballots and send; program/update the electronic poll books and printers; trainchairpersons in new procedures; mail absentee ballots; process new absentee ballot requests.

Meet with Verizon to assess the Hotspot connectivity at the poll sites. Schedule New Inspectors for training and begin processing the necessary forms for hiring. Purge retiring Election Inspectors through Personnel (as of July 2021) Run a training exercise using the mobile emergency poll site (trailer with generator, tent, tables,

Imagecast machine and ePB/On-demand Printer).

Attachments: None

Cornell Cooperative Extension of Yates CountyAugust 2021 Activities Report

Yates CCE: Agriculture/Horticulture Educator Report August 2021

Calls/Emails:

Garlic rust

Poison ivy control in organic commercial blueberries

Amount of space legally required for horses

NY Grown and Certified program

Grape disease identification

Bats in barn- how to get to move out

Pesticide training questions

Soybean disease identification

Tomato wilting

Bed bugs in vacation rental

Beehive removal

Shrub identification

Phomopsis in home grapes

Shrub identification

Tomato disease identification

MG training question

Lawn aeration- best methodSite visits:

July 26- OFRR in Yates County

July 29- MG site visit at American Legion

August 9-Martin Farm visit (soybean damage identification)

August 12- Martens Active Field Inspection (for Wannamaker seeds- internationalseed sales)

Workshops, publications, and projects:

August 4- Preparing fresh seasonal food workshop in Dundee

August 6- Master Gardener Training, 1st live session (17 in attendance)

August 6- assisted with Soil and Water No-Till Farm Workshop (approximately 30 inattendance)

August 11- FSMA workshop Seneca Produce Auction (12 in attendance)

Yates County Farm Update- published 8/2, 8/13 (36 individual farm subscriptions, 3business drop-off locations)

Ongoing- Container Garden Kit distributionTrainings and webinars of note:CLCPA Policy Update 2-Methane and Climate Warming and Implications for the NYS LivestockIndustry [June 28]

Community/Partner Meetings:Cornell Extension Dairy Educators meeting- August 16

Projects in the Pipeline

August

OFRRs scheduled for August 18 and 24 (Monroe and Schuyler counties)

Preparing Fresh, Local and Seasonal Produce workshop with Lisa Shrout-August 18

Regional Master Gardener training- Wednesdays online from 8/8 to October(presenting and facilitating)

September

Tomato Canning Workshop at Cobblestone Retreat- Date tbd

Growing Great Garlic Workshop- 9/18 (may be online, tbd)

Master Gardener Bulb sale (pre-sale only)

TANF ProgramWebinars/Training – FERM PWT via zoom (8/17)

Programming1:1 Families – 10/21 enrolled. 6 Graduated. 3 new families enrolled this month,with 1 pending.

Workshops – 8/17 completed. None held in August. Plan to start back up inSeptember.

Community Outreach 75 program brochures delivered to WF for distribution in their packets 10 garden kits distributed

Youth & 4-H Monthly ReportMeetings – Management Team Meeting (Aug 2)

Webinars/Trainings - CCE Reporting Webinar (8/4)

In Person Programming

July 26th – 4-H Exhibit Hall Judging – 11 exhibitors, 4 volunteer adults. 50 projects. In 2020 therewere 6 exhibitors, with 35 projects.

July 28th – 4-H at Rainbow Junction – Steppingstones – 12 youth July 30th – PY Library – Rabbit Care Program – 5 youth, 3 adults July 30th – 4-H Goat Show – 2 youth, 18 goats (up 1 youth from last year) July 31st – 4-H BBQ at Oak Hill – Sold Out! 3 youth and 4 adult volunteers. Raised $1075.00. August 4th – Dundee Library – Animal Senses – Postponed due to illness. August 6th – PY Library – Animal Senses Program – 3 youth, 2 adults August 8th – 4-H Dog Show – 3 youth, 3 dogs (up 1 youth from last year) August 9th – 4-H Poultry Show – 4 youth, 6 birds (up 1 youth from last year) August 13th – Branchport Library – Animal Senses – 0 attendees.

Upcoming: (working on setting fall programming dates)

August 24th – Our Town Rocks Back to School Picnic – 4-H promo table October 6th-10th – Fall Paper Clover Campaign October 24th – Celebrate Service, Celebrate Yates

Publications

E-blasts sent to 4-H families and partners on 8/5 and 8/12

Projects in the Pipeline

Fall 4-H Horse Show Updating 4-H Volunteer process/database Fall programming Achievement Night County Fair Paperwork 2021 Year End Reporting Paper Clover Funds Spaghetti Dinner 4-H Spectacular Project Spotlight IH Plant Pressing Activity

Natural Resources Report [August 2021]

Shoreline Monitoring Program: "Bloom Watch" Updates

August 20, 2020

Keuka Lake had 2 sightings of harmful algal blooms (HABs)reported through the SMP within the past week, both onthe morning of the 15th within close proximity to eachother. Again, blooms were described as having heavyparticulate matter and streaking. One sample wascollected and we are awaiting results from FLI to confirm ifit was a bloom. We are still awaiting results from previoussamples.

See the map above indicating the location of this week’s bloom

Starrry Stonewort Harvest Project

A total of 22.5 cubic meters was harvested in

the lake from Sites 13 plus additional areas to

the south, 11, 10, 8 and moving into 7 and 9.

See attached map prepared by Yates County

S&WCD with additions by CCE Yates based on

information provided by Maria Hudson of the

Keuka Lake Association.

Spectrum News Stories

Watercraft Steward Program

https://spectrumlocalnews.com/nys/rochester/community/2021/08/22/starry-stonewort-discovered-in-keuka-lake-

draws-concerns?cid=app_share

The webinar series will be hosted on Zoom and can also be listened to by telephone.

7/21 - Energy Audits & Weatherization 8/4 - Program and Financing Options for Small Businesses and Non-profits 8/18 - 21st Century Heating and Cooling: Heat Pump Basics 9/1 - To the Center of the Earth! … Well, Almost: A case study of a ground source heat pump 9/15 - Heat Pump Water Heater Basics

--------------------------------------------

CCE Yates Administration Updates

Dundee Food Coop Feasibility Project

Internship Project: Survey Design and Data Collection [Part II]

o Survey numbers to Date: [422]

Paper [222]

Online [ 200]

o Final Report: End of August

o Public Meetings/Report Presentations: September 13 & 19 [Dundee Baptist Church]

Virtual Agriculture Tour of Yates County

o October 12th

o Legislative Chambers

Cooperative Extension Agriculture and Solar Siting Workshop

o October 23rd on ZOOM

o Conference Room will be local public site

Finger Lakes Farm Country

July Website Performance:

In July the website has seen 2.2k users complete 2.6k sessions that lasted an average of 1 minute 14 seconds onthe site. This is a 53.9% decrease in sessions over 2020 during the same period and a 45.4% increase in sessionduration.

87.8% were new users and 12.2% were return users

Top pages were Home Page, U-pick, Farm Markets

Audience Demographic –o 63.7% Female, 36.3% Male

Social Media Performance:

1232 Facebook Likes

Demographico 81% Female, 19% Male

1207 Instagram Followers

Reach 90% increase to 1,096

Demographico 77.6% Female, 22.4% Male

September Focus Content:

Blog Topic:

Apples – U-pick, Events

Social Content:

U-pick apples/markets

Events related to apples

Key Projects:

Fertile Ground for Exploration campaign running on social

Launching the new Finger Lakes Farm Country App with Visit Widget for fall promotion

Continue Populating events calendar for 2021 (need everyone to add your agritourism events)

MEMORANDUM

To: Government Operations Committee

From: Tim GrothI.T. Director

Date: September 1, 2021

Re: Report for August 2021

SUMMARY

Help-Desk calls

o In the month of July, the I.T. Help Desk took in 201 calls

I.T. Project Update Summary

o New Storage Area Network (SAN’s)o BOE Risk Remediation Projecto Toshiba’s Managed Print Serviceso ArchiveSocial Solution Trialo Kofax PDF Advancedo New Toshiba Copier for the Corrections Department

Upcoming Events

o I will be at the NYSAC Conference September 13th – 15th

o I will be at the NYSLGITDA Conference October 5th – 8th

Resolutions

YATES COUNTY INFORMATION TECHNOLOGY417 Liberty Street, Suite 2027Penn Yan, New York 14527

Phone: 315-531-3444Fax: 315-531-3226

Project Updates

New Storage Area Network (SAN’s)

The new SAN’s arrived in late July and we have started working with the vendor on initialconfiguration and installation preparation steps. We are also working with them on completelydocumenting and providing the final design of the new setup for us. We had the kick-off callwith the project manager and the HP Installation team on August 16th. We have the installationand migration scheduled for the end of September.

BOE Risk Remediation Project

We are continuing the work with addressing the items identified in the Grant ThorntonVulnerability Assessment with Entre Computer support. We finished migrating all of the BOEdesktops, laptops, printers, and servers over into their own virtual network segment, but still haveadditional work to completely segment this VLAN. I have also started the process required toregister a .GOV domain for the purpose of ultimately migrating the county email and the countywebsite over to the new domain. This initiative was created by new Cyber Security regulationsthat are going to be signed in to law by the New York State Board of Elections this month. Weare close to having the remaining items completed and signed off by Entre by the end of October.

Toshiba’s Managed Print Services

We kicked off the new Toshiba Managed Print Services program and are about 80% completewith the data collection and setting up of the monitoring portion of the program. We are activelyworking with Buildings and Grounds to convert any USB connected printer over to a Networkconnected device to include it in the program. Once this is completed and we have accounted forall the network connected printers, we will then move to the new solution. I anticipate this shouldbe complete by the end of September.

ArchiveSocial Solution Trial

I have provided additional data to Scott Falvey per the Legislatures request and have beenworking with him on any questions he has as he is researching this requirement.

Kofax PDF Advanced

Due to security concerns with several old versions of Nuance and Kofax PDF software on thenetwork, I have moved to a VLA with Kofax to take all old versions to the latest 4.1 version ofthe software and included maintenance and support to receive future patches and upgrades.

New Toshiba Copier for the Corrections Department

The new Toshiba copier for the Corrections Department was delivered and installed on August27th. This unit replaced an old worn out copier that had several mechanical issues.

INTER-OFFICE CORRESPONDENCE

YATES COUNTY

TO: Ed Bronson, ChairLegislators Government Operations Committee

FROM: Lois Hall, County Clerk

SUBJECT: Updates—County Clerk’s Office

DATE: September 1, 2021

,

STATISTICAL REPORTS

DMV transactions 1897 with fees for retention collected for July 2021, $16,578.01 with$115,561.33 sales tax collected. COPRS Internet fees collected year to date $7,709.97.County Clerk transactions 3337and fees collected $293,481.32..

DMVGreenlight applications have increased in the last few weeks.Reciprocity licenses have as well.Traffic has been steady in the DMV with people from contiguous counties coming in to dobusiness. Most counties have restricted their hours by appointment only and for their own countyresidents. This is working well here and hopefully we can continue this service.Dealer transactions have slowed down as the inventories of vehicles for sale is at an all-time low.Dealerships are struggling to get new vehicles from the factories leaving them very few used carsto sell as well.Agriculture registrations will be due in November and all trailer registrations will be due inDecember bringing more business to us.

CLERKThe newly appointed Governor Kathy Hochul, has brought numerous conversations among theCounty Clerk’s Association. Her experience coming from a County Clerk in the Buffalo area andher experience in other areas of government, everyone is hopeful that our voices may be heardwith issues that were previously pushed aside.

Interviews for the Recording Clerk position will be finished Friday September 3. We will be makinga decision at that time who will be offered the position.

Court filings are up as well as mortgages, deeds, and pistol permit issuance.

Financial summaries are attached.

Yates County Office of Personnel417 Liberty Street

Penn Yan, NY 14527(P) 315.536.5112, (F) 315.536.5118Yatespersonnel@yatescounty.org

GOVERNMENT OPERATIONS COMMITTEE AGENDASEPTEMBER 2021

This is to update you on the recent activity of the Personnel Office.

LABOR MANAGEMENT HEALTH INSURANCE COMMITTEE MEETING FEEDBACK –

The committee reports that through July 2021, the County’s self-funded health insurance plan is operatingunder the budgeted amount for 2021 and is in good standing.

COLLECTION FOR SEPTEMBER –

Band Aids. You can drop off your donation at the Personnel Office.

LOCAL LAW/WORKPLACE VIOLENCE/SECURITY POLICY FEEDBACK –

Our existing Employee Handbook addresses concerns that were previously discussed, so creating a newpolicy does not appear to be necessary, as the Employee Handbook could be modified to accomplish what isneeded. Also, in reaching out to other municipalities throughout NYS, the entities that responded either, do nothave specific policies relating to the type of security/set-up of security or what they do have is similar to ourcurrent Workplace Violence policy. Enclosed with my agenda and for discussion only, are the sections of theEmployee Handbook that are applicable. Additionally, I’ve included a draft of the new section(s) I’m proposingbe implemented into the Employee Handbook, should the local law on banning weapons pass (to be broughtforward in October). I also share the below items for discussion purposes and also to bring attention to policiesthat have already been enacted.

1. Local Law Discussion – On April 8, 2019 the Yates County Legislature adopted Resolution 173-19Adopt Yates County Employee Handbook, and specifically, adopted the Violence in the WorkplacePolicy (enclosed) and in that policy, Section 803.4 specifies, Yates County prohibits any individual frombearing or having in his/her possession a weapon of any sort. The definition of weapon has beenincluded in the enclosed documents as well. Seemingly, based on the Employee Handbook, theCounty policy already restricts any individual (member of the public and non-peace or police officeremployee) from having a weapon on County property. So in reality, anyone who has carried or doescarry a weapon as defined in the Handbook, has been in violation of County policy. The only differencenow, if the Legislature were to adopt the Local Law is that when someone violates the policy, simplyput, we’ve got teeth to back our bark.

2. Pocket Knife Discussion - I know there was discussion at the August Legislative meeting relating topocket knives. Out of curiosity and for educational purposes only, I ran a Google search on “how manypeople are killed by a pocket knife”, below are a few of the results (click on each hyperlink for the fullarticle):

A. More people killed with knives, other weapons than rifles | KHQAB. 1 dead, 1 injured after 2 people fight over pocket knife in Boca ...C. SAPD: Man stabbed to death with Swiss Army knife – KSATD. Pocket knife related crimes rising - The National (“It is no secret that murder weapons used are

often pocket knives.”)

3. I received the following comment from the Personnel Officer for the City of Kingston on 8/25/21in response to my inquiry about security policies in place in other municipalities across NYS.City of Kingston does not although we should. Last Friday we had a man enter City Hall carrying a 2 –3 foot wrench which he used to bang on a table to get everyone’s attention and had a knife hangingfrom his waist. He was upset over his dog being picked up by the SPCA. Needless to say Police werecalled and it was handled but it would be nice to have some sort of security in our building.

RESOLUTIONS –

AUTHORIZE CHAIRMAN TO SIGN MEMORANDUM OF UNDERSTANDING (CSEA)

WHEREAS, the Director of Public Health has presented to the Human Services Committee justificationfor the title of Public Health Specialist to be moved from Group XIII of the CSEA Non-Highway and HighwayClerical Employee Salary Schedule to Group XIV;

NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Legislature is hereby authorized tosign a Memorandum of Understanding with the CSEA regarding moving the job title of Public Health Specialistto Group XIV of the current collective bargaining agreement; and be it further

RESOLVED, that copies of this resolution be given to the Director of Public Health, CSEA UnionPresident, CSEA Union Representative, Personnel Officer, County Administrator and County Treasurer.

AMEND RESOLUTION 449-20 ADOPT 2021 NON-UNION EXEMPT EMPLOYEE SALARYSCHEDULE

WHEREAS, Resolution 449-20 was duly adopted on December 14, 2020 which adopted the 2021 Non-Union Exempt Employee Salary Schedule; and

WHEREAS, the resolution is in need of additional amendments due to recent action taken by the CountyLegislature; and

NOW, THEREFORE, BE IT RESOLVED, that effective September 13, 2021 the salary schedule shallbe amended as follows;

- Assistant District Attorney (First) $100,000- Assistant Public Defender (First) $36,614- Assistant Public Defender (First) – Hurrell-Harring Grant Add-On $53,386- Clerk, County Legislature $48,000- Deputy Treasurer $90,000

And be it further

RESOLVED, that the salary for the Assistant District Attorney (First) be made retroactive to August 9,2021; and be it further

RESOLVED, the following shall be removed from the resolution;

- Assistant Public Defender (First) $36,614- Assistant Public Defender (First) – Hurrell-Harring Grant Add-On $48,699

And be it further

RESOLVED, that copies of this resolution be given to the Public Defender, District Attorney, PersonnelOfficer, County Administrator and County Treasurer.

AMEND RESOLUTION 10-21ADOPT 2021 NON-UNION NON-EXEMPT EMPLOYEE WAGE SCHEDULE

WHEREAS, Resolution 10-21 was duly adopted on January 11, 2021 which amended the 2021 Non-Union Non-Exempt Employee Wage Schedule; and

WHEREAS, the resolution is in need of additional amendments due to recent action taken by the CountyLegislature; and

NOW, THEREFORE, BE IT RESOLVED, that effective September 13, 2021, “Senior Account ClerkTypist (Treasurer)…$35.00” be amended to “Senior Account Clerk Typist (PublicHealth/Treasurer)…$35.00”; and be it further

RESOLVED, “Bachelors Prepared Nurse (ASN, ADN, AASN)…$25.05” be added after “AnimalControl Officer (Part Time)”; and be it further

RESOLVED, that the following be removed:

- SPOA Coordinator…$57.00- Law Enforcement Liaison (Temporary)…$23.36

And be it further

RESOLVED, that copies of this resolution be given to the Personnel Officer, County Administrator andCounty Treasurer.

APPOINT CLERK, COUNTY LEGISLATURE

RESOLVED, that effective October 4, 2021, Emilee D. Miller be appointed as Clerk, CountyLegislature at an annual salary of $48,000, and be it further

RESOLVED, that copies of this resolution be given to Emilee D. Miller, the Personnel Officer, CountyAdministrator, and County Treasurer.__________________________________________________________________________________________________

**CURRENT EMPLOYEE HANDBOOK APPLICABLE SECTIONS

SECTION 101.16 DEFINITIONS

16. Weapon – Any loaded weapon from which a shot, readily capable of producing death or other seriousphysical injury, may be discharged, either openly or concealed, any firearm, gun, explosive device orsubstance, lethal or debilitating chemical or gas, or any dangerous or deadly weapon or instrument ofany description, including, but not limited to a handgun, pistol, revolver, rifle, shotgun, switchblade,gravity knife, pilum ballistic knife, metal knuckle knife, dagger, taser or imitation pistol.

SECTION 3042.D CORRECTIVE ACTION DISCIPLINE (PROHIBITED CONDUCT)

A. Possession, sale or use of any weapon while in County-owned or leased buildings or in Countyvehicles. This shall not apply to police or peace officers, charged with the execution of the laws of thestate, when acting in the discharge of their official duties if authorized by the law or the Sheriff.

SECTION 804 VIOLENCE IN THE WORKPLACE

804 Violence in the Workplace

1. Policy Statement – Yates County desires to maintain a safe and secure workplace for all Countyemployees, customers, contractors, vendors and the general public. Yates County is committed toa zero tolerance for workplace violence maintaining an environment free of violence, threats ofviolence, harassment, intimidation and other disruptive behavior.

2. Goals and Objectives – The objectives of this policy are as follows:

A. Reduce the potential for violence in and around the workplaceB. Encourage and foster a work environment that is characterized by respect and healthy conflict

resolutionC. Mitigate the negative consequences for employees who experience or encounter violence while

at workD. Protect employees or citizens who are working or on County property and who may be

experiencing threats of violence from anyone, either an employee or a non-employee; andprotect employees who are working off County property or in non-County facilities.

3. Definitions – For the purposes of this policy, prohibited acts of workplace violence include threats,intimidation, physical attack or property damage.

A. Intimidation – includes, but is not limited to, stalking or engaging in actions intended to frighten,

coerce or induce stress.B. Physical Attack – unwanted or hostile physical contact such as hitting, pushing, kicking,

shoving, throwing of objects or fighting. It includes, but is not limited to, beating, stabbing,shooting, rape, psychological trauma such as threats, obscene phone calls, harassingcommunications, both oral, written or electronic and harassment of any nature such as stalking,shouting or swearing.

C. Property Damage – intentional damage to property owned by the County, its employees,

vendors or visitors to a county operated worksite, campus or facility.D. Threat – the expression of intent to cause physical or mental harm. Such an expression

constitutes a threat without regard to whether the person communicating the threat has theability to carry it out, and without regard to whether the threat is made on a present, conditionalor future basis. In determining whether the conduct constitutes a threat, including whether theaction was intended as a threat, the totality of the circumstances will be considered.

E. Workplace Violence – any physical assault, threatening behavior or verbal abuse occurring in

the workplace by employees of Yates County, the general public, contractors, vendors andcustomers. It includes, but is not limited to, beating, stabbing, shooting, rape, psychologicaltrauma such as threats, obscene phone calls and harassment of any nature such as stalking,shouting or swearing.

4. Prohibitions – Yates County prohibits the following:

A. Possession, sale or use of any weapon while in County-owned or leased building or in Countyvehicles. This shall not apply to police or peace officers, charged with the execution of the lawsof the state, when acting in the discharge of their official duties if authorized by the law or the

Sheriff. This policy prohibits any individual from bearing or having in his/her possession aweapon of any sort.

B. Any act or threat of violence made directly or indirectly which endangers or threatens the safetyof employees, customers, contractors, vendors and the general public. This includes, but is notlimited to, injuring another person physically, threatening a person or engaging in behavior thatcreates a reasonable fear of injury to another person.

C. Any act that intentionally damages County-owned property. This includes, but is not limited to,equipment, County-owned vehicles and structures.

5. Employees – All employees are responsible for the following:

A. All employees are encouraged to be alert to the possibility of violence on the part of employees,former employees, customers and strangers. Any report of violence will be handled in aconfidential manner, with information released only on a need-to-know basis.

B. Employees who act in good faith by reporting real or implied violent behavior or violations of thispolicy will not be retaliated against or subjected to harassment.

C. Deliberately false or misleading reports of violence under this policy will be handled as incidentsof unacceptable personal conduct and the employee making such false or misleading reportswill be subject to disciplinary action.

D. Any employee who determines or suspects another employee of carrying a weapon shouldnotify his/her Department Head/Supervising Authority immediately. An employee whodetermines or suspects a Department Head/Supervising Authority of carrying a weapon shouldnotify the County Administrator immediately. Any person experiencing or witnessing imminentdanger or actual violence involving weapons or personal injury shall call 911 immediately.

E. All reports will be investigated. Employees are required to call 911 or activate their duressalarms if they suspect that their safety or the safety of the public and/or their fellow employees isin question.

F. Any employee found to be in violation of this policy will be subject to disciplinary action.G. Employees are responsible for notifying their Department Head/Supervising Authority of any

threats that they have witnessed or received. In all situations, if violence appears to beimminent, employees should take precautions necessary to assure their own safety and thesafety of others.

H. When applicable, the County and its employees shall fully cooperate with the Sheriff’s Officeand other law enforcement officials in the investigation and possible prosecution of individualswho violate this policy.

I. The County, when appropriate, may pursue a Temporary Order of Protection or RestrainingOrder as an injunction against any person who disrupts the workplace through the harassmentof an employee.

J. Any employee who receives a protective or restraining order which lists County-owned orCounty work premises as a protected area is required to provide his/her Department Head witha copy of such order.

6. Department Heads/Supervising Authorities – are responsible for assessing potentially violentsituations, responding appropriately and communicating information regarding the situation to theappropriate authority.

A. Management will evaluate any report of violence immediately and confidentially and appropriateaction will be taken in order to protect employees.

B. Appropriate disciplinary action will be taken when it is determined that a Yates County employeehas committed an act of violence.

C. Where issues of employee safety are of a concern, the Department Head/Supervising Authorityshould evaluate the workplace and take appropriate steps, if any, to eliminate the potential forworkplace violence.

7. Training – All employees will be required to attend training regarding security in the workplace,specifically:

A. Department Head/Supervising Authority – in recognizing conditions that might contribute toworkplace violence and to properly address and respond to these situations

B. Employees – about recognizing and responding to potential violence or violent situations in theworkplace

C. In establishing relationships with appropriate supportive services that may need to be contactedin response to workplace violence

D. To be provided information about resources and services available to them in response toworkplace violence and the potential for domestic violence entering the workplace.

8. Confidentiality – Employees shall maintain the confidentiality of investigations of workplaceviolence to the extent possible. The County will act based on anonymous complaints where it has areasonable basis to believe there has been a violation of this policy and that the safety and well-being of employees would be served by an investigation.

9. Retaliation – Retaliation against anyone acting in good faith who has made a complaint ofworkplace violence, who has reported witnessing workplace violence, or who has been involved inreporting, investigating or responding to workplace violence is a violation of this policy. Thosefound responsible for retaliatory action will be subject to discipline up to and including termination.

10. Related Document – Workplace Violence Incident Report Form________________________________________________________________________________________

**DRAFT/PROPOSED NEW SECTION(S) TO BE ADDED TO THE EMPLOYEE HANDBOOK

803 Violence in the Workplace

3. Definitions –

A. General Public – Pertaining to a state, nation, or whole community; proceeding from, relatingto, or affecting the whole body of people or an entire community.

804 Local Law Banning the Possession of Firearms and Dangerous Weapons

1. Summary of Local Law – The Yates County Legislature passed Local Law X-21 entitled, “Banningthe Possession of Firearms and Dangerous Weapons in Buildings Owned, Leased and Operated bythe County of Yates” on October . The local law took effect on XXXXX. The Law prohibits anyindividual from bearing or having in his/her possession, either openly or concealed, any firearm,gun, explosive device, or substance, electronic stun device (Taser), lethal or debilitating chemical orgas or any dangerous or deadly weapon or instrument or any description, including but not limitedto a handgun, pistol, target pistol, revolver, rifle, shotgun, dangerous knife, dagger, dirk, razor,stiletto, or imitation firearm or weapon, while entering into or while being present in any buildingowned, leased, or operated by the county of Yates.

2. Exemption – In accordance with the Local Law, any authorized peace officer or police officer, asdefined in the New York State Criminal Procedure Law or any other authorized official by the Sheriffemployed by local, county, state or federal government.

3. Penalty – A violation of any of the provisions of Local Law X-21 shall constitute an offense, and aperson guilty of such an offense may be punished by a fine not exceeding five-hundred dollars($500), and or imprisonment not exceeding three (3) months in the Yates County Jail.

4. Corrective Action and Discipline – In addition to the penalties described in the Local Law, Countyemployees in violation of this policy may be subject to appropriate disciplinary procedures to bedetermined by their Supervising Authority and in accordance with all applicable Civil Service Rules.

5. Definition of Employee – For purposes of this Policy, an “employee” is defined as anyone whoworks in a paid or voluntary capacity for any Yates County Department the New York State UnifiedCourt System, and/or agency or business that has office space in any of the four (4) buildingsCounty owned buildings. Any person performing work as an independent contractor will beexpected to adhere to this policy.

6. Enforcement –

A. County Building Security –a. A security detail, staffed by the Yates County Sheriff’s Office shall be stationed at the main

entrance of the County Office Building and the Courthouse.b. The County shall utilize security screening equipment, to include but not limited to a

magnetometer and x-ray machine to assist in the identification and discovery of potentialthreats of violence.

c. The security station shall be manned during the normal hours of operation that thedesignated buildings are open to the public (refer to (the newly proposed) Section 401).

B. Procedure for County Employees –a. When entering the County Building and/or the Courthouse employees shall show proof of

identification in order to bypass the security screening process.b. Without proper identification and/or if the employee is unknown to the security officers,

employees shall undergo the screening process.c. The normal hours of operation specific to each department may vary from the hours of

operation of the County Office Building and the Courthouse (refer to Section 401 (**Proposea new section be added for normal hours of operation of the County Office Building). ACounty employee who needs to access the County Office Building outside of the normalhours of operation, shall consult with his/her Department Head/Supervising Authority. Ifbuilding access is granted, the Department Head/Supervising Authority shall submit arequest to the Personnel Officer.

C. Procedure for General Public –a. Every member of the general public who enters the County Office Building and/or the

Courthouse shall undergo the security screening process.b. Members of the public are encouraged to leave applicable weapons in their cars and/or at

their residence prior to visiting any County owned or operated building.c. If a weapon is discovered during the security screening process the individual carrying such

weapon must remove it from his/her possession prior to entering the building to conduct hisor her business by:

i. Securing the weapon in his/her vehicle.ii. Turning the weapon over to security to secure and catalog while he/she is on County

property. Once done conducting business and prior to exiting the building, he/she mayreclaim the weapon.

7. Conducting Business After Normal Hours of Operation –

A. Doors Remain Locked/No Security – For purposes of when the County Office Building isutilized after normal hours of operation and the front doors will remain locked, the employee ofthe County accessing the building shall be responsible for the admittance of each individual whoenters.

B. Doors Unlocked/Security Required – When the County Office Building doors are unlocked forthe purposes of a meeting and/or any other authorized local government related gathering forthe purposes of allowing the general public to attend:a. The Department Head is required to receive prior authorization from the County

Administrator.b. Once a Department Head receives authorization, he/she is responsible to make

arrangements by contacting the Sheriff.c. The security station will be manned to consist of no less than two (2) peace or police

officers.d. The Department requesting security shall be responsible to reimburse the Sheriff for the

cost of the employees. The cost will be based on the rate at which it cost the lawenforcement entity to staff the post, which may be at the regular hourly rate of pay orovertime hourly rate of pay.

8. Related Document – Local Law X-21

PERSONNEL OFFICE VACANCY REPORT**New hire orientation and paperwork processing for new hires takes roughly 2 hours per person**

Vacancy Report

Vacant PositionAccountNumber Department

PersonnelStatus

VacancyStart Date Position Status

New Hire –Recent Activity

CurrentStaffing Level

8/2021Account Clerk Typist A6010.51202 DSS FT – 35 Hrs 6/18/21 DOH 8/2/21 1 2Account Clerk Typist A6010.51202 DSS FT – 35 Hrs 7/22/21 DOH 8/9/21 1 2Assessor A1355.5XXXX Real Property FT – 40 Hrs New Vacant. Not filling. 0 0Assistant DA A1165.51037 District Attny. FT – 35 Hrs 7/6/21 DOH 8/9/21. 1 1Assistant DA A1165.5XXXX District Attny. FT – 35 Hrs TBD Recruiting. 0 1Assistant DA PT to FT A1165.TBD District Attny. PT – 17.5 Hrs 12/31/21 Recruiting. 0 1

Assistant PD A1170.51647 Public Defender FT – 40 Hrs 7/28/21 DOH 9/13/21 0 0Buildings Maint. Helper A1625.51163 Buildings FT – 40 Hrs 8/6/21 Recruiting. 0 0Clerk A1460.51641 Historian PT – 17.5 Hrs 9/30/21 Vacancy Review in September. 0 1Clerk of the Legislature TBD Legislature FT – 40 Hrs 12/31/21 DOH 10/4/21. 0 1Conflict Defender A1171.51642 Conflict Defender PT – 17.5 Hrs 3/31/20 Vacant. 0 0Corrections Officer A3150.51803 YCSO – Jail FT – 40 Hrs 9/7/19 Contingent Job Offer. 0 31Corrections Officer A3150.51829 YCSO – Jail FT – 40 Hrs 5/8/20 Vacancy Review in September. 0 31Corrections Officer A3150.51824 YCSO – Jail FT – 40 Hrs 4/22/20 Vacancy Review in September. 0 31Corrections Officer A3150.51812 YCSO – Jail FT – 40 Hrs TBD Recruiting. 0 31Correction Officer/Court A3190.5XXXX YCSO – Court FT – 40 Hrs New Recruiting. 0 6Correction Officer/Court A3190.5XXXX YCSO – Court FT – 40 Hrs New Recruiting. 0 6Cor. Officer Sgt./Court A3190.51859 YCSO – Court FT – 40 Hrs 9/30/21 Vacancy Review in September. 0 1Deputy Sheriff TBD YCSO – LE FT – 40 Hrs TBD Recruiting. 0 13Deputy Treasurer A1325.51121 Treasurer FT – 35 Hrs 5/28/21 DOH 9/20/21 0 0ES Dispatcher A3021.51712 YCSO – E911 FT – 40 Hrs 5/25/21 Recruiting. 0 6Public Health Nurse A4010.51333 Public Health FT – 35 Hrs 8/20/21 Vacancy Review in September. 0 5Public Health Specialist A4010.XXXX Public Health FT – 35 Hrs New Vacancy Review in September. 0 0Public HS or RN A4010.XXXX Public Health FT – 35 Hrs New Vacancy Review in September. 0 0Recording Clerk A1410.51250 County Clerk FT – 35 Hrs 10/31/21 Recruiting. 0 2RN or ASN, ADN, AASN A4010.XXXX Public Health PT – 17.5 Hrs New Vacancy Review in September 0 0RN or ASN, ADN, AASN A4010.XXXX Public Health PT – 17.5 Hrs New Vacancy Review in September 0 0RN or ASN, ADN, AASN A4010.XXXX Public Health PT – 17.5 Hrs New Vacancy Review in September 0 0Senior Act. Clerk Typist A1355.51271 Real Property FT – 35 Hrs 10/4/21 Recruiting. 0 1Senior Act. Clerk Typist A4010.XXXX Public Health PT – 17.5 New Vacancy Review in September 0 0Senior Typist A3110.XXXX Sheriff FT – 35 Hrs New Vacancy Review in September. 0 0

TOTAL: 3

**Currently Recruiting means the Personnel Office has advertised the position and is collecting applications. The above numbers take into consideration the anticipated vacancy **Continuous Recruitment

(Applications are accepted on a continuous basis)

Position Title Account Number Department Personnel StatusNew Hire - Recent Activity

Current Staffing Level8/2021Corrections Officers A3150.51990 YCSO – Jail Part Time 0 11Corrections Officers A3190.51981 YCSO - Court Part Time 0 3Deputy Sheriff A3110.51985 YCSO – LE Part Time 0 1Dispatcher A3021.51986 YCSO – Dispatch Part Time 0 0Marine PO A3110.51995 YCSO – LE Seasonal 0 7