Government of Rajasthan Public Works Department, · Government of Rajasthan Public Works Department, Reply to the queries on RFP raised by short listed Project Management Consultancy

Government of RajasthanPublic Works Department,

Reply to the queries on RFP raised by short listed Project Management Consultancy firms on 28th June, 2017 forRajasthan State Highway Investment Program.

S.No

E. Data Sheet, I(k)1,2(definitions)ADB differentiates between International andNational Experts.

International experts mean experts who are citizensof an ADB member country ....

The international experience that is required for aparticular assignment will be defined and describedin the pertinent TOR.

IADB Consulting Services Guidelines 1.3.

RFP Reference

1.

Query/Suggestion of PMC Firm

As per ADB Guidelines para 1.3, "t'Intematianalconsultant" means any cons liltingfirm establishedor incorporated in any eligible country, includingthe borrower's country, or a person who is acitizen of any eligible countrv including theborrower's countrv."

As per ADB Practice and informed during ADBSeminars, an Expert with experience of working111 more than two countries other than his/hernative country shall be considered an International

EA's Response

It is clarified in the Data Sheetwhieh states:National experts mean expertswho are citizens of the Client'scountry.Nationals of a DMC whopossess the appropriateinternational experience may beconsidered for assignments thatrequire international expertise,whether 111 the national's own

Expert. country or 111 other DMCs. The I

international experience that is ,PWD Rajasthan is requested to kindly confirm. required for a particular i

assignment will be defined and i, described in the pertinent TOR.

~~_~-T R FP_R __e~_e_r_e_n_ce ~ Q_u_e_r_Y_IS_U_g_g_e_s_ti_o_n_O_f_p_~__ C__ F_ir_m_ EA'SRcsponS~n~w~

2. E. Data Sheet. 4.1 This is to inform that SECON was not involved in Secon Pvt. Ltd. Bangalore was Ithe preparation of feasibility report for the I not involved 111 preparation of I

The Consulting firm Mis Secon Pvt. Ltd., Bangalore Packages mentioned under Tranche -I of the ToR I feasibility report for the iwas involved in preparation of feasibility report in the RFP. Packages mentioned under Iunder Rajasthan State Highway Investment Tranche -1 and 2. However, itProgramme.

Request to kindly Issue suitable revision I was involved for other feasibilityamendment. projects under RSHIP.

3. E. Data Sheet,14.1.2

Estimated input of .....

Estimated total cost of the assignment: USD4,829,164 (Inclusive of Indirect Local Taxesamounting USD 629,891)

The Estimated total cost of the assignment ISinclusive of Indirect Local Taxes, which is ServiceTax@15%.

The Estimated Cost is indicative.Firm need to quote its Cost asper their estimation.

As GST is being implemented by Government of Amount of indirect taxes are toIndia w.e.f. 01 July 2017, Indirect Local Taxes be discussed during Contractwould likely be 18% or more for Consultancy Negotiation.Services against the 15% currently considered forthe estimate.

PWD Rajasthan is requested to kindly considerand revise the budget accordingly.

4. SUMMARY EVALUATION SHEET FOR FULLTECHNICAL PROPOSALS

We understand that the Positions of Team Leader Yes, there is requirement of twocum Senior Contract Management Specialist is International Experts.only one. I. Team Leader cum Senior

Contract Management Specialist

International ExpertsL

S.No

Expanded Form to FIN-3 - QBS, CQS, and SSS)

Query/Suggestion of PMC Firm EA's ResponseRFP Reference

a. Team Leadership

b. Senior Contract Management Specialist

5.

6. Form FIN-3 - Non-Key Experts

Since this is a QCBS Tender, it is understood that Expanded Form to FIN-3 - QBS,this Format need not be submitted along with CQS, and SSS is NOT required.Financial Proposal.PWD Rajasthan is requested to kindly confirm.

PWD Rajasthan IS requested to provide the Finns are required to proposepositions and minimum man-months of Non-Key Non-key experts as per theirin order to have uniformity in the cost comparison. requirement.

As per the Summary Evaluation Sheet, the split ofmarks given is for 03 International Experts insteadof 02 International Experts.

Request to kindly reconcile and confirm that themarks for Team Leader cum Senior ContractManagement Specialist is 200.

2. Transport Economist.

The Expert proposed for theposition of Team Leader cumSenior Contract ManagementSpecialist shall be evaluated forTeam Leadership for a weight of100 and again for Sr. ContractManagement Specialist for aweight of 100.

:L__ .~ -+ ~ __7.

Clause 4, Section 7, TOR

Tranche -2

It is stated that the "roads under Tranche -2 willhe identified and informed to the selected ProjectManagement Consultant". It is understood that thepresent PMC is for Tranche 1.

PMC is required to support theRajasthan PWD to implementthe Rajasthan State HighwayInvestment Program as defined

I Query/Suggestion of PMC Firm EA's Response

---+-I-K-i-ndly confirm whether th~- Tranche 2 roads is i in CI~;us;A-4~fl:C)R-. --

I also included in this project or shall be awarded to I, another PMC Consultant. !

' I I0-- __ L --------.-----------.-- -+--_ I I

1,,[ 8. I Section 7: Terms of Reference PWD-R~jasthan is request~d ~rovide the de~TSel~~ted -PMC <~;-~-~pec~~d~lfunctional requirement to enable us to do a proper I develop PPMS best suited for i

B. SCOPE OF SERVICES effort estimate for the development activities. 'the Rajasthan PWD as per

International best practice and inconformity to cl. 10 of TOR.

RFP Reference

As per the scope it IS understood that the RFP requirement as per cl. 11 ofresponsibility of the PMC is only to ensure the TOR IS co-ordination andimplementation of the available EMP & RAP by Reporting.

(v) develop a project performance monitoring system(PPMS) appropriate for the PPP/ EPC projects beingimplemented by the client and in accordance withthe international best practices,

9.Team leader means the TL of

This clause states that "Assist the Team Leader all PMC.tasks related to the Finance and Accounts of theProject".PWD Rajasthan is requested to please clarify asto which Team Leader the support IS to beprovided.

Section 7: Terms of Reference

D. DETAILED TASK9. Task 2: Financial Management Support

10. Section 7: Terms of ReferenceD. DETAILED TASK11. Task 4: Safeguard Co-ordination and Reporting

S.No

13. Task 6: Creation of Asset Management, LT.System and Development of I.T. enabled RoadSafety System


other agencies. The actual implementation is notin the scope of PMC.PWD Rajasthan is requested to kindly confirm.

11. Section 7: Terms of Reference

D. DETAILED TASK12. Task 5: Periodic Financing Request

PWD Rajasthan is requested to inform the no. of Shall be intimated at appropriateprojects for which these activities are to be time.undertaken.The no. of projects IS required to assess themagnitude of work and requirement of Non-keyexperts.PWD Rajasthan is requested to kindly clarify.

12.

Section 7: Terms of Reference

D. DETAILED TASK

IL_ ~ __ ~ ..._,._._._." _

Whether the role of the PMC Consultant IS

advisory for development of Road AssetManagement System (RAMS) or actualdevelopment and deployment of RAMS.

If development of RAMS is under the scope ofPMC Consultant, PWD Rajasthan is requested toprovide the detail functional requirement for AssetManagement & I.T. System to enable us to do aproper effort estimate for the developmentactivities.

Also, we presume that data collection andupdation IS not In the scope of WOI k as the same IS

not mentioned. We request PWD to confirm the,

Actual development anddeployment of RAMS is to betaken up by PMC as per ADB/Government policies.

S.No RFP Reference

EA's Response I---_ _J


I mode of collection of'-~l~cdata provided--l~;PWD !! i.e. automated or manual. /iii PWD Rajasthan is requested to kindly confirm.

---f----- __---'-- _

I PWD Rajasthan IS requested to mention the I Automatic SOS alert to rescue 'technology to be used for Automatic alerts. We I agencies/highway petrol/policeunderstand that PWD Rajasthan will provide the etc. in cases of accidents is to begateway for sending the alert messages, request to set with consultation to thekindly confirm. concessionaire/IE/Road Safety

Expert.

.- -_._------

13 i Section 7: Terms of Reference. i

I D. DETAILED TASKTask 6. Creation of Asset Management, I.T. Systemand Development of I.T.enabled Road Safety System

_ _j

a. Automatic SOS alert to rescue agencies/highwaypetrol/police etc. in cases of accidents.

Section 7: Terms of Reference14.We understand that PWD Rajasthan will providethe GIS Map, request to kindly confirm. As per Clause 13 of TOR , PMC

has to develop a multi -Platfonnmobile application / tool/ systemto enabled Road incident /crashreporting by the public.However GIS maps are availablewith NRRDA.

D. DETAILED TASKTask 6. Creation of Asset Management, I.T. Systemand Development ofI.T.enabled Road Safety System

b. Presentation and analysis of incidents and crasheson GIS maps on PWD portal.

S.No

Section 7: Terms of ReferenceE. Output and Reporting Requirements


15.Section 7: Terms of ReferenceD. DETAILED TASKTask 6. Creation of Asset Management, l.T. Systemand Development of 1.T.enabled Road Safety Systemd. Integration with the existing accident datarecording system of the Rajasthan Police.

PWD Rajasthan is requested to provide details ofthe existing accident data recording system andthe method for integration.

PMC has to develop the samewith the help of LocalPolice/IE/Road Safety Expert.

16. PWD Rajasthan is requested to provide the detailfunctional requirement to enable us to do a propereffort estimate for the development activities.

PMC has to develop MIS & MISManual as per ADB/ Govt.Policy.

:li ----l --------------.-. --------------- ---+-- --------+-! ---------------I 17. 10_ Management Information System (MIS) and While package wise lengtl;~-;:-givc;1 page 7-2 and I Scope of PMC covers 2000Km

MIS Manual in Tranchc-Z do not add up to 2,000 km, please I of length as indicted in clause A-. [, ,

I confirm whether scope of this P\1C covers entire i 4 of TOR of RFP.un?~r two I 2000 km_~~_cxcluding Tranche 2_, please clarify J _

A. BackgroundThe project roads arc to be constructed

I ~~ I RFP ReferenceL., ~~.~:--------------- ...----------- ..--------- '_._+1 __

I modalities i.c. under Annuity mode and under EPC I

i mode. Out of 2000 Krn of road sections proposed to; be developed under AD13 financial assistance, nearly1000 Km have been identified under Tranche -I:wherein about 750 Km roads arc under Annuitymode and the rest in EPC moe c. Subsequently, roadsunder Tranche-2 will be identified and informed tothe selected Project Management Consultant.

Query/Suggestion of PMC Firm--- .~ -~~--~--~ ~---

notthe

No change.18. E. Data Sheet, ITC Clause Reference

Il.I Participation of Sub-consultants, Key Expertsand Non-Key Experts in more than one Proposal ispermissible Yes

This may be considered as "No", as the Client willbe evaluating same expert in many proposals ormany sub-consultants team up with many bidderswith same professional where in the integrity willbe a question.

19.Pg 2-8, Section 2, ITC Clause 12.9: The Consultantshall not subcontract whole of the services unlessotherwise indicated in the Data Sheet.

As per Data Sheet Sub-Contracting is not allowed.

We understand that Sub-Contracting of the work The Consultant shallin any form even partly is not allowed under this subcontract whole ofcontract. It appears that PMC has to do various services,field surveys e.g. road inventory & roadconditions, Culvert and Bridge inventory andcondition etc. including various data collectionactivities e.g., traffic volume count or any otherrelevant data collection/ surveys. It becomes

RFP ReferenceS.No


apparent that all surveys have to be done using theprovisional sums. Therefore, it appears that PMCmay have to engage a sub-consultant tosuccessfully complete the requisite surveys. Pleaseconfirm such sub-consultant engagement.

EA's Response

20. Pg 2-22, Section 2, Data Sheet (reference ITC We understand that the Estimated total cost of theClause 14.1.2): assignment is exclusive of Provisional Sums andEstimated total cost of the assignment: USD Contingencies. Please confirm.4,829,164 (Inclusive of Indirect Local Taxesamounting USD 629,891)

The Estimated Cost is inclusiveof Provisional Sum andContingencies.

2l. Pg 2-23, Section 2, Data Sheet (reference ITC We understand that "GST" will replace the As indicated in RFP datasheetClause 16.3): Direct Taxes shall be borne by the "Service Tax" w.e.f. 01 July 2017 and the RJ Clause 16.3, service taxes shallConsultant. The Client shall reimburse the Service PWD will reimburse the GST to the PMC at the be reimbursed.Tax as per the applicable tax obligations in India. rate as applicable on the date of Invoice raised by

IInformation regarding taxes may be obtained from the PMe. Please confirm.www.cbec.gov.in I7-1 Section 7, Para 9 (v): Assist the PPP Division in I.

i updating Chart of Accounts for capturing the project!; expenses 111 recording In the current Integrated!! Financial Management System Software (IFMS).developed by National Informatics Center (l\IC), sothat it is able to undertake budgeting and other I

functions to be fine-tuned by allowing for!'----~- . - -------_._. --- - __ ---'-'

We assume that RJ PWD possesses a fullyfunctional Integrated Financial ManagementSystem(IFMS), which was developed by \iIe.

PMC has to assist PPP Div. asper Section 7, ToR Clause 9 (v). I

IIt is also assumed that the PMC will not requiremodifying any source code. although somecustomization in the output format might berequired in the existing IFMS in accordance to ,

--'-------

i.... . J

L~~I Rn ReferenceI ~ 'I _

; expenditure to be identified (a) by donor/ source (b) I meet the needs of the PPP Division. Please'i by project output (c) by nature of expenditure (d) by I confirm! method of withdrawal and customize it for the needs! • We ass lime that function of PMC will bei in the PPP Division and provide the necessary i restricted to minimal customization of thej training and assistance during implementation. ! output format without modifying the source

i

I code of the system. Any modifications of the isource code will be done by RJ PWD in Iassistance from the original developer. Please Iconfirm,

Query/Suggestion of PMC Firm EA's Response

23.Section 7, Para 9 (vi): Assist the PPP Division tomaintain and periodically update a computerizedasset register which is to be regularly reconciled withphysical assets.

• We understand that RJ PWD possess some PMC has to assist PPP divisionComputerized Asset Register System, which is in preparation and updation ofproperly functional and useful for recording asset register.physical assets. A further explanation from RJPWD is requested on the functionality of theexisting System/ Procedure (e.g. is it an onlinetool or a desktop stand-alone tool or how doesthe existing system is used currently?).

• We assume that the PMC will not beresponsible for developing or upgrading anysuch Computerized Asset Register Systemexcluding registering! recording of additionalphysical assets that will be created periodicallyduring the project execution. Please confirm.

S.No

RFP Reference Query/Suggestion of PMC Firm EA's Response

• We understand that appropriate PPMS will PPMS has to developed by PMCrequire to be developed. We assume that the RJ with International best practice.PWD will provide a detailed Terms ofReference, summarizing their requirementparameters for which the performance indicatorshave to be developed for the PPMS Report. ThePPMS framework will be developed by thePMC in consultation with the RJ PWD. Pleaseconfirm all the above.

• We assume that the concessionaires/Contractorsl Independent Engineer will preparethe PPMS Report at a regular interval, as will bedecided by the RJ PWD. The physical andfinancial progresses during the respective PPM.SReporting period will be captured and reportedby the concessionaires/ContractorsllndependentEngineer as well, while the PMC will review thePPMS Reports to ensure strict compliances ofthe PPMS monitoring framework. Pleaseconfirm.

• We assume that the PPMS reporting forindividual projects will be done by theconccss iona ircs/C ontractors/ lndepcndcn tEngineer using the desktop facility 111

compliance to the PPMS framework. The PMC----------------------------~--------------

24. Section 7, Para 6(v): Develop a project performancemonitoring system (PPMS) appropriate for thePPP/EPC projects being implemented by the clientand 111 accordance with the international bestpractices, and

Section 7, Para 10 (ii): Design a projectperformance monitoring system, including thefunctions of physical progress management,financial progress management, and overall portfoliomanagement of PPP/EPC projects of RajasthanPWD. Special considerations should be given to thenature of concessionl contract models adopted by theRajasthan PWD.

S.No,

r------ -----+-----

i

RFP ReferenceQuery/Suggestion of PMC Firm EA's Response

will review the PPMS Reports and apprise the iRJ PWD about the physical & financial projectprogress including any issues that might beidentified during the respective periods.

• The ToR also warrants development of acomputerized web based/ online MIS fornecessary project management. We assume thatthe Project Management function will capturethe periodical physical and financial progressesof the projects. With the MIS systemimplemented it is not clear why RJ PWD isinterested to capture physical and financialprogresses in the PPMS Reports, as well. Thatmeans the PMC will have to include the sameinformation in the PPMS and MIS separately.Please confirm.

• It is suggested that MIS should be developed asManagement Information and ProjectMonitoring System (MIPMS), utilizing anonline/ web based system, whereas PPMSshould be left isolated in the form of desktopreporting, which will be prepared by theconcessionaires/Contractors/IndependentEngineer and reviewed by the PMC. This willcombine all the functions of PPMS. Please

25.

S.No

Section 7, Para 12 (ii): Assist the Rajasthan PWD inrcviewmg the project reports about feasibility studyand preliminary design, the financial analysis, andthe bidding documents to meet the requirements ofState Government of Rajasthan. Government ofIndia, and ADB.

RFP Reference

---~~--.~~~

• We understand that all these reports/documents PMC will assist Rajasthan PWDare available with the RJ PWD and the PMC IS as per Clause I2(ii) OF TOR.


confirm .

• The ToR identifies only one IT Specialist tohandle both the MIS and the PPMS. Suchapplication development requires team workfrom a group of programming specialists todevelop an efficient system. It is presumed thatone IT Specialist under a time based assignmentmight not be adequate to develop such systems.In addition to the developments implementationand long term maintenance of such systems aredifficult when requirements keep evolvingevery day, and therefore such deliverable mightnot be useful and befitting to the long termrequirements. We, would, therefore, like torequest that the Client should develop a furtherdetailed ToR for developing such system andinclude more specialists in the team related todatabase, web designer, system architects, andprogrammers. Please confirm.

reguired to just review the same and provide:suggestions for any revision/updating of thesedocuments, which is to be done by the DPRConsultants who actually prepared the same.

EA's Response

II

~~ ..--------___j

S.No!--I -.----~----~....---

RFP Reference Query/Suggestion of PMC Firm---------~-~---------------

EA'sResp~----~ -'='~~~------_j

!i

No change.

Please confirm. ,I

• We assume that the review of Project Reports:consistmg the DPRs. Financial Analysis,Bidding Documents etc. have to be completedprior to commencement of constructions andthat to be within three months' time only. Wcnote that some sixteen project roads under fourcontract packages are proposed to be undertakenduring the Tranchc-l implementations. Pleaseconfirm.

• The ToR identifies 60 months for the TeamLeader, while 36 months for the Deputy TeamLeader, Road Safety Expert etc. Since theproject construction period is assumed to be 36months, the man-months for the Deputy TeamLeader and the Road Safety Expert should alsobe increased at least by 9 months each. Three(3) months to ensure efficient review of theDPRs prior to commencement of constructionand 6 months each during Defect LiabilityPeriod (DLP)/ post construction maintenanceperiod to ensure the implementation ofmaintenance and safety compliances as needed.In addition to the same the tenure of theTransport Economist should also be increasedby 3 months to successfully complete the review

S.No


of the economic analyses of all the DPRs. Theengagement of the Environment Specialist andSocial Safeguard Specialist should also beincreased by 3 months to cover the preconstruction period. Please reconcile the sameand confirm .

• We assume that any changes in the design!construction drawings/road safety mitigation PMC to submit review report.measures/environmental & social safeguardingreports, as result of the PMC review, will becompleted by the respective DPR Consultants.Please confirm.

'I Section 7, Para 12 (iv): Ensure that relevant We understand that the concerned DPR It is in the scope of PMC.Consultant will nreoare/ undate the required, safeguard planning documents arc prepared to ADB I;< "" I;<

, d d d I I I d safeuuard planning documents in accordance withstan ar an t iat t icy are comp etc, accurate, an ~f observations/ suggestions of the PMC. Pleaseconsistent with respective assessment rarncwork c c_

confirm.plans.~----.-.~---

13 of ToR idevelop and i

_____________ ..J

As per ClausePMC has to

127. Section 7, Task 6, Para 13 : Creation of Asset • As described within this section of the ToR, theiI ' Management, LT. System and Development of LT.: proposed LT. enabled Road Safety SystemL__ ,-------

l~~l._: enabled Road Safety System

RFP Reference

monitoring

28.Section 7, Task 6, Para 13 (b): Presentation andanalysis of incidents and crashes on GIS maps onPWD portal.


---Iand I

,

appears to be an unique application to work as adatabase of road accidents including recordingGIS locations of the crash spots. followed bysome advanced applications of creating SOSalerts, integration with an existing road collisiondatabase, identifying hotspots and alsodeveloping and linking of a dynamic librarycontaining the apparent road safetyenhancement countermeasures.

• We presume that combination of all the abovetasks might trigger an independent project byitself, and will require major applicationdevelopmental work and a considerable time forsuccessful implementations. RJ PWD shoulddevelop a separate detailed ToR, and reconcilethe person month commitments for a team of ITprofessionals. Please confirm.

No change

facilitateevaluation.

• We understand that the RJ PWD possess a fullfledge operational GIS maps for the entire roadnetwork system of RJ PWD and the RoadSafety information, consisting of crash data,location, collision type, collision severity etc. allare integrated with the GIS based road maps.Please confirm .

• -We assume the incident recordings will be done

As per Clause 13 of TOR , PMChas to develop a multi -Platformmobile application / tool! systemto enabled Road incident /crashreporting by the public.However, GIS maps areavailable with NRRDA.


by the concessionaires on the project roads only No changeand reported back to the PMC for necessaryintegration onto the existing GIS Road Map. Weassume at least a GIS operating support staffshould be included III the PMC team toundertake this work .. Please confirm .

S.No

RFP Reference

• Generally the road crashes are unique, and theymerit senous investigation pnor torecommending any specific mitigating solution.It would be nearly impractical to develop astereotype mitigation system to mitigate reasonsfor any road crashes, unless carrying out adetailed road accident investigation. The RJPWD should develop a detailed ToR toundertake a generalized approach to mitigatingroad crashes through installation of stereotypecrash mitigation measures .

• A separate expert team consisting of IT Expertsand Road Safety Experts to be engaged todevelop such a generalized system, which mightbe useful for short term measures.

I • We assume the PMC will also not be tasked toI undertake actual data collection from theI accident spots or historical crash reports from

respective police stations. Please confirnl.---'------

No change

No change

PMC to analyse the accidentpancrn and suggest mitigationmeasures.

r "-I .. .. RFP Reference __. _~!__ _QuerY/Suggestion of PMC Firm .-1 E~ 's Response/

i 29. i Section 7, Para 13 (e): Gathering and analyzing of I We understand that the RJ PWD will provide all i PMC is to gather and analysis,i I Road accidents data. geographical information and the road accident data. Geographical Information: of road accidents data with the

I related data for Identifying frequent accident spots to data and other related data to the PMC for any r help/assistance of Local! facilitate treatment of such location to minimum further analysis. Please confirm. Police/Hi/ Concessionaire/ Roadi social and economic cost. Safety ExpertiPWD.r----r----

Section 7E, Deliverable 4 - Project Completion i ~ We understand that field surveys and data!Report: The Consultant shall prepare a I collection work will be undertaken by the PMC Icomprehensive completion report of all components itself and engagement of a third part agency/of the project including civil works and consulting sub-consultant for this purpose IS notservices. The report shall incorporate summaries of permitted. Please confirm.the methods of construction, the constructionsupervision performed, problems encountered andsolutions undertaken thereon and recommendationsfor future projects of similar nature to be undertakenbyPWD, GoR.

~ We understand that the cost to be incurred onfield surveys and collection of data will be metfrom the budget allocated under ProvisionalSum head and Contingency (if ProvisionalSum is insufficient to meet the expenses). Thecost to be incurred in undertaking requiredfiled surveys and data collection work will bereimbursed by the RJ PWD to the PMCfromthe Provisional Sums/ Contingencyheads. Please confirm.

Yes

The Consultant shall include the self-appraisal in thereport in compliance with ADB requirements forproject completion report of executing agencies,including detailed data and information gathered andrecorded during the project implementation andthose on PPMS indicators. For this purpose, theconsultant shall conduct necessary field surveyson road conditions and traffic volumes atappropriate timings during the defect liability

~ Please confirm whether all expenses related tosurveys and data collection are to borne fromthe amount under ProvisionalSums/Contingency heads and that Consultants

The Provisional sum shall belimited to data sheet clause16.1.

Yes

S.No

period.

RFP Reference

31. Section 7E, Deliverable 9 - Road AssetManagement System (RAMS) and RAMSManual: The Consultant shall develop anappropriate RAMS suitable for road inventories ofPWD with the operation manual. RAMS should bebased on the findings of actual needs of PWDthrough discussions and trauungs during theassignments. RAMS and RAMS Manual shall be

I pre;ared during the first 24 months of constructionI works to be used for follow-up trainings of PWDofficials during the consulting services. The

, I consultant sh~uld assist PWD officials in!Uorganizing data col~~c_tion,and preparing annual J_

EA's ResponseQuery/Suggestion of PMC Firm

will not cost anything on surveys and datacollection Il1 the competitive component offinancial bid.

);> We note that the project completion report willbe completed subsequent to completion of theprojects i.e. after the construction period. Wealso note that no additional man-months areprovided for the Transport Economist or anysupport staff during the project operation periodto complete the PCR. We assume the RJ PWDwill reconcile to provision for the additionalman-months.

No change

);> We understand that for preparation of Annual Data required for preparation ofReport of Maintenance for the RJ PWD Annual Report of MaintenanceDivisions and Maintenance Budget Proposals for the RJ PWD Divisions andusing RAMS, inventory & conditions data of all Maintenance Budget Proposalsroad assets within the ROW will be required. using RAMS, inventory &For this field surveys & studies like Road conditions data of all road assetsInventory and Conditions Surveys including within the ROW will beroughness survey, BBD Test, Subgrade required. For this field surveysconditions evaluation including CBR Test, & studies like Road InventoryCulvert. other structures & bridge inventory and and Conditions Surveysconditions survey. storm water drains. road including roughness survey, Iappurtenances, safety measures and traffic BBD Test, Subgradc conditions Ivolume count survey etc. will bc conductcd to evaluation including eRR TcstJ

RFP ReferenceQuery/Suggestion of PMC Firm EA's Response ldivision and collect the required data for development of! Culvert, other structures &

Annual Maintenance Program and hridge inventory and conditions'--------------------------~---Maintenance Budget Proposals, Please survey. storm water drains,~~~~~~--~~----~~~~confirm. road appurtenances, safety

measures and traffic volumecount survey shall be providedby Concessionaire/IE/PWDwhich shall be verified/modifiedby PMC and submitted toADB/PWD to the ADBStandards and requirement.

budzet i.,

)..-We assume that field surveys and datacollection work will bc undertaken by a 3'dparty consultant to be engaged by the PMC inconsultation with the RJ PWD. The engagementof such third part agency/ sub-consultant forthis purpose will be permitted by the RJ PWD.Please confirm.

~ We understand that the cost to be incurred onfield surveys and collection of data will be metfrom the budget allocated under ProvisionalSum head and Contingency (if ProvisionalSum is insufficient to meet the expenses). Thecost to be incurred in undertaking requiredfiled surveys and data collection work will bereimbursed by the RJ PWD to the PMCfromthe Provisional Sums/ Contingencyheads. Please confirm.

~ Please confirm whether all expenses related tosurveys and data collection arc to borne fromthe amount under ProvisionalSums/Contingency heads and that Consultants

The Provisional sum shall belimited to data sheet clause16.1.

Yes


~ Total length and category of roads on whichthe field survey and data collection work will beundertaken to develop the RAMS has not beenspecified in the ToR/RFP. It IS requested toprovide the information in this regard.

~ Development of a properly functional RAMS inappropriate form is simple in saying but requiresa dedicated team effort consisting of ITProfessionals, Pavement Specialists,Geotechnical Specialists, Bridge Engineer,Traffic Engineer and requires sufficient time. It

L ...._. ._. . .. . .------.---.-- - _.__.L__ .• .. ._

S.No

will not cost anything on surveys and datacollection 111 the competitive component offinancial bid.

~ We understand that the GeographicalInformation (Cl) data of road is available withthe RJ PWD, and the available GIS Road Mapwill be used for developing the RAMS? Pleaseconfirm.

Bidders arc requested to visitPWD to examine the extent ofGIS information/data available,any additional information/datarequired for the successfulimplementation of the projectwill be treated incidental andshall has to arranged by PMC.

It has to be discussed with theConcessionaire/IE/PWD

No change

RFP Reference

32. Section 7F - Staffing Inputs:

The assignment is expected to be performed by 66person-months of International Key Experts and180 person-months of National Key Experts.


is practically not possible to develop RAMS Ithrough such ToR having one IT professional. IWe assume PWD is aware on the effort made by ,

• I

Rajasthan PWD- P:Y1U under World Bank Iassisted project to develop such system Iseparately for entire road network in Rajasthan. i

Appreciating the complexities. Rajasthan StateIT policy. needed compliances and requirementto develop such system, it is requested to betteromit this scope from this ToR. Such short termeffort for developing RAMS might not beproven to be useful under a longer termscenario. Please confirm.

• As explained earlier In vanous paragraphsprovisions of the input from key professionals No Changedo not seem to be sufficient with respect to thepre-construction, construction and post-construction scenanos. The efficient projectdelivery by the PMC would definitely needconsiderable input of technical support staff toenable key professionals to deliver thisassignment in a time bound manner in a moreeffective way during the pre-construction,construction and post-construction periods.

• Please note except the Team Leader all the

S.No

33. Additional Key / National professionals.


positions arc with intermittent input. No ChangeConsidering the project duration of 60 months,we urge 'the Client to reconcile additional man-month provisions of various experts includingapproximately 120 person-months for technicalsupport staffs to be drawn from various relevantdisciplines as required. Proposing suchprofessionals should be part of the technical andfinancial proposal. Provisioning ofadministrative/ accounting staff should also beincluded for at-least 60 man-month each. Pleaseconfirm.

• The input of Dy TL and RSE should be made 45months each.

• Input of Transport Economist should be alsomade 9 months

• Input of Environmental and Social Specialistsshould be also made 27 months each.

• The credential required for a Team Leader No Change.merged with Contract Specialist credential donot gel well. At the same time, consideringscope, it would not be possible for Team Leaderto give justice to coordinate !monitor all tasksat the same time work also full time as ContractSpecialist. Therefore we request to have an

____j__ ,-.------.~----~

s. I RFP Reference I Query/Suggestion of PMC Firm !No I I :r--+------- ----______________ -+_

i ' additional National Contract Management!I Specialist and free-up the responsibilities of the!i Team Leader position. who on the other hand:I

could concentrate on the qualitative project,delivery including overall guidance of all otheraspects. Please confirm

• Looking at potential enormity of data collection/coordination, we also request Client to considerone specialist as "Road Data Collection Expert"for about 24 months of input. Please confirm.

• As explained earlier in various paragraphsprovisions of the additional key professionalsand support staff as mentioned below may beconsidered for efficient, qualitative and timebound project delivery.o Contract Management Specialist (National),o GIS Specialist, Road Data Collection Expert,Bridge Engineer,. IT Specialist, a mix likeWeb Designer, System Architect,Programmers etc.

o Support Staff as Highway Engineer/Planner,Economist, environment and social, Traffic &Road Safety Engineer.

Please confirm the above additional inputs.• Provisioning of following administrative/accounting staff may also include in the

EA's Respo=-j

-- I

INo Change

No change

S.No

financial proposal for running and maintainingthe PMC office and assistance m efficientdelivery of the project.o Office Manager-cum-Accountant - 60 monthso Typist-cum-Secretary - 60 monthso Office Boy - 60 months

EA's Response

34. Key Expert Qualification / Experience

Road Asset Management Specialist

IT Specialist/ PPMS Specialist

Road Safety Expert

Dy. Team Leader

RAMS Specialist - Considering the way this No Change.expertise has evolved, generally professionalswith Transportation degree as background havebeen working this area, qualification related to thisposition should be changed.

Post graduate degree m TransportationEngineering/ Planning or Business Administrationwith related bachelor degree m planning/engineering/ Architecture etc.

Total Professional Experience should also beenhanced to at least 15 years.

IT Specialist/ PPMS Specialist - TotalProfessional experience should be enhanced to atleast 15 years.

Road Safety Specialist - Total Professionalexperience should be enhanced to at least 15

t years.I

RFP Reference Query/Suggestion of PMC Firm

Firms may propose non keyexperts/support staff as per theirwork program.

iI!!

.J

I Query/Suggestion of PMC FirmI -----t-I __

r Dy. Team Leader - Total Professional experience I! should be enhanced to at least 15 vcars. .I -

_____ ~~asec_()_l~fiml. _i

EA's Responsc_ =1iI

RFP Reference

,35. ! Tasks/ Responsibilities of the Key

! . -i International Expert-,I

--------------------------

:\ational! i Tasks! Responsibilities of the Key National/ It is enshrined 111 the scope of ii International Experts have not been indicated/ work

36. Section 7G - Counterpart Services and Facilities:PWD shall provide all the necessary data/reports asavailable within PWD. PWD shall also support theconsultant with the necessary counterpart officials.Office space shall be provided to the consultant.Necessary office equipment, such as computers,computer peripheral, etc. should be procured underthe consulting services budget.

outlined in the TOR! RFP.

Please indicate and confirm about the broadTasks/ Responsibilities of the Key National!International Experts as expected by the RJ PWD.

Similar project includes thework of PMC for ADB/WB etc.funded projects.

We understand that the RJ PWD will provide the Please refer RFP Clause G offully furnished required office space/building TOR.including all the required furniture like Tables,Chairs, Almirah, Selfs etc. to the PMC forproper siting arrangements and working of all theKey Personnel and support staff of the PMC teamand the PMC will not be required to arrange itsoffice on its own .. Please confirm.

37.Pg 2-27, Evaluation Criteria; Qualification Kindly confirm the following;

50 marks for similar projects and 50 marks for • Similar projects include project managementsimilar geographic areas consultancy for state highways investmentAND programme and other infrastructure support

services,Geographically similar with the

Page 8-41, SCC 45,I(a)

S.No

RFP Reference

Pg 3-4, Form Tech 2

List only previous similar assignments successfullycompleted in the last 5 (Five) years.

38.


• Similar geographic areas include any state of Indian sub continent.India.

• Completed projects to include projectswherein the 151 phase has been completeddemonstrating successful progress,

Completed project shall only beconsidered.

Amount/ Percentage of contractvalue allowed as advancepayment and its set off shall bedecided from the selectedbidders at the time of negotiationas specified In clause 28.6 ofITC.

Amount! Percentage of contract value allowed asadvance payment and its set off not mentioned.Please con finn.

We would request you to kindly extend the Submission date shall be asproposal submission date by at least by three indicated in RFP Datasheet.weeks from the issuance of Minutes / Reply to I

, Queries of the Pre-Proposal Conference._I Plcaseconsider and confi'",' ___ -L __

39. I Clause 17.9 on Page 2-24 of the RFP, Proposal, submission due date

S.No RFP Reference


!

40.

----------------------------------r-------------------------- ~-------------- ~

I--_ - -----_._-- -----'-,-----

B-Consultant's Experience IWe request client to consider previous similar I As per R}:-P.----------1 L' I .: '. . I assignments successfully completed 111 the last 10 I. , . .ISt on y prev 10US s1l1llIa:. assignments I' years as it is standard practice the ADB funded or i

successtully completed In the last 5 (Five) years Id b k f d d Rfl' Ir-----t-------------------- ._ I wor an un e 1-S I

We request he Client that 45 days shall be I To be ---discussed -during-Iprovided by the Client after the issue of Letter to Contractnegotiation. Iproceed the services to the successful Consultant.

41. Clause 13.1; Commencement of Services; Thenumber of days shall be Ie.g.:ten].

Please mentioned the months (should be 12 as per To be discussed during Contractas per standard WB/ADB RFP. Also same months negotiation.are mentioned for the candidate with remunerationin foreign currency)

Copies of the technical proposalfor ADB HQ and ResidentMission in New Delhi should bedispatched by the proposalsubmission deadline.Proof of

42. Clause 42.3 (2) of SCC

43. Environmental Specialist: master's degree 111

environmental engineering, environmental science orrelated field.

You are requested to kindly amend the No Change.qualification criteria for the position ofEnvironmental Specialist as: master's degree inenvironmental engineering, environmental scienceor related fields like Ecology/botany/Geology.Kindly confirm

44. As per clause no. 17.9 of Data Sheet, Theconsultants IS requested to submit copies of theTechnical Proposal at the same time to ADB HQ inManila and ADB Resident Mission:

We requested the authority to allow submission toADB Delhi and Manila post one week after dateof submission.Kindly consider

45. Workshops and Training Sessions:

I~---

147. I General: l\o. of ofTices: '

46.

S.No

Data sheet ITC Clause I(k): ADB differentiatesbetween International and National Experts.

RFP Reference

Kindly specify the number of days for the training To be discussed at appropriateon/off site, national/international. time with the EA.


Also, clarify the numbers of officers (and theirposition) who will be attending the Training?

In all ADBIWB RFPs, Indian citizens with morethan 2 countries experience are also accepted asInternational experts and gain full marks (i.e. 15%related to oversees/country experience). Pleaseconfirm whether the authority accepts these termsas well

EA's Response

dispatch must be submittedalong with the proposalsubmission to EA.

It is clarified in the Data Sheetwhich states:National experts mean expertswho are citizens of the Client'scountry.Nationals of a DMC who possess theappropriate int~rnational experiencemay be considered for assignments thatrequire international expertise. whetherin the national's own country or inother DMCs. The internationalcxpcncncc that IS required for aparticular assignment will be defined

i and described in the pertinent TOR

Pis. clarify. how many site offices do we have to I In confirmative to section-7, Gestablish') ! of TOR. I

decide Ithemselves. _j._----

'----'-'---" .---- ....-_ .._--

148. i No. of VehiclesI

I

Pis'. clarify, how many ~~hiclcs are required t~-~'deployed? I_________________ L- ___

toFilm

S.RFP Reference

Query/Suggestion of PMC Firm EA's Response jNo---

--

I49. Age limit of key professionals We request you to please clarify If there IS any age There IS no age limit however !

limit for International Key ExpertlNational Key Key Experts/ National Key!Expert/Non-key expert and support staff. ' Experts! Non Key Experts and:

I[ support staff should be ;I physically fit. I

NO~~~~ific- qualification requirement IS ri:-inn 0 deci&d them~~-~~s o~mentioned for the Non-key / Support Staff. We I Non-Key Expert/ Support Staffrequest you to provide common platform to all to efficiently carry out thebidders. The final man-months can be finalised service.with the preferred bidder at the negotiation stage.

-------------

/50. I Non-key staff/Support staff.

Also, kindly provide the Man-Month of Nonkey/Support staff.

No change

51. The Proposals must be submitted on or before Date:30th December 2014

It is requested that the submission date may pleasekept three weeks from date of issue of writtenclarifications to the queries raised by consultants.

No Change

52. Section-Z lTC, Definition & Section-8, GeneralConditions of Contract, Definition

" Joint Venture (JV)" means an association with orwithout a legal personality distinct from that of itsmembers, of more than one entity where onemember has the authority to conduct all businessesfor and on behalf of any and all the members of theIV, and where the members of the IV are jointly and

The Consultant with form an unincorporated IV,where the members of the JV are jointly andseverally liable to the Client for the performance.We understand that the terms JV means that noseparate legal or taxable entity will be formed byIV partners for the execution of the Project.We understand that Monthly Invoice would beraised by the lead partner and payments will bemade in the respective account of the constituent

S.No

RFP Reference EA's Response

severally liable to the Client for the performance of member according to their shares as mentioned inthe Contract. the MOU.

Wherein the Consortium IS formed with SubConsultant that invoice payment shall made to theindividual member of the Consortium.Please confirm.

National Experts.


53.

lntemational experts mean who are citizens of anADB member country. National experts meanexperts who arc citizens of the Client's country.National of a DMC who possess the appropriateintemational expenence may be considered forassignments that require intemational expertise,whether in the national's own country or in other

: DMCs. The intemational experience that is required,: for a particular assignments will be defined andI described in the pertinent TOR.

~ __ L______ _ _ L-______ ----------- --------- ---------~

54. : ITe, E. Data sheet 14.1.2 & 16.1 Estimate total cost Estimated Budget of the consultancy services No change. I~of the assignment: USD 4,S29,164 (Inclusive of arnves at USS :'.57 Million excluding indirect I I

I

Indirect Local Taxes amounting LSD 629,S91 ) local taxes Provisional Sums and Contingency i iBased on our Asses smcnt of the Scope of the '_j'

L_~_~)nIY for time-Based Contracts: --'--S_'ervicesand durati~!1__()!' the assigl:~~~1t theL ~~ ~ ~

rrc, E. Data Sheet (definitions)

ADB differentiates between Intemational and

Please advise whether the Expert of the Client'scountry with appropriate Intemational Experiencecan be considered as lntemational Expert.

It is clarified in the Data Sheetwhich states:National experts mean expertswho are citizens of the Client'scountry.Nationals of a DMC who possess theappropriate international experiencemay be considered for assignments thatrequire international expertise, whetherin the national's own country or inother DMCs. The internationalexperience that IS required for aparticular assignment will be definedand described in the pertinent TOR

I s. I! No I RFP Reference Query/Suggestion of PMC Firm EA's Response

: 55.

i Provisional sums: USD 250000 (Seminar. workshop! Present budget would not be insufficient.'USD 50000, studies and Surveys USD 100000. II Equipment USD 100000 Contingency USD 380000) ,

----..-------- t------~------- -----------_J. ... ._. _I We understand the client shall reimburse the i Yes.i Service Tax/GST as per the applicable tax I

Direct Tax shall be borne by the consultant. The I obligation 111 India. Iclient shall reimburse the Service Tax as per the' I

applicable tax obligations 111 India. Informationregarding taxes may be obtained fromwww.cbec.gov.in

--...--.-~~'----.------ ---,rrc. E. Data Sheet 16.3

It is requested to provide the Road Network Map Road Network Map for ADBof Roads falling under Tranche-I for Consultant's Tranche - I is attached.Assistance.

56. lTC, E. Data Sheet, 17.9 It IS requested to announce the proposal No Change.submission deadline on 21 st Day post issuance of

The Proposals must be received at the address below the Pre-bid Clarification or 28th July 2017no later than: Date: 28 July, 2017 Time: 11:00 Hrs whichever is later.(1ST)

57. Section7, TOR, A. Background

4. The project roads are be constructed under twomodalities i.e. under Annuity mode and under EPCmode. Out of 2000 Km of road sections proposed tobe developed under ADB financial assistance, nearly1000 km have been identified under Tranche -I;wherein about 750 Km roads are under Annuitymode and the rest in EPe mode. Subsequently, roadsunder Tranche-2 will be identified and informed to

S.No

Section 7, TOR, F. Qualification Requirements 6.Road Asset Management Specialist


the

RFP Reference

the selected Project Management Consultant.

58. Section 7, TOR, 13 D. Details Task & Task 6.Creation of Asset Management, LT. System andDevelopment of I.T. enabled Road Safety System

In order to meet the requirement detailed in TOR No Changein our assessment the following staff shall berequired:GIS SpecialistSystem Architect/Sr. system Administrator DataCollection Supervisors/Road Surveyors HDMspecialist

59.

60. Section 7, TOR

G. counterpart Services and Facilities PWD shallI provide all the necessary data/reports as availablewithin PWD. PWD shall also support the consultantwith the necessary counterpart officials. Office spaceshall be provided to the consultant. Necessary office I

. Irequirement, such as computers, computer Iperipheral, etc. should be procured under the I

It is requested to kindly recognize Road Asset No changeManagement Specialist as International Expertconsidering the Domain Specialisation andExperience requirement.It IS kindly request to amend mandatoryrequirement of at least I experience in developingRoad Asset management System III India toPreferable.

Please clari fy whether any fees is to be paid to the No fee IS to be paid to theCounterpart officials. counterpart official.

Kindly advise us the number of counterpartofficials to be provided by the Client.

It can be decidedappropriate time.

at

----- ---r .. -----~--- ..~.I The TOR docs not specify the Sub Professional i Consultant has to quote hisExpert, Administrative Support Staff and: amount against Sub Professional

I Transportation facilities. Expert, Administrative SupportIt is our request to provide benchmark nos. for the Staff and Transportationsaid staff and transportation facilities. facilities in F1:\-3.


I consulting services budget.

61. . Section 7, TOR

Scope of Services, Detailed Task, FacilitiesI

E.Output and Reporting Requirements, Point 9, 10,ToR, Page 7-9

Road Asset Management System (RAMS) andRAMS ManualManagement Information System (MIS) and MISManual

EA's Response

62. Para 13, Task 6 (d) of ToR on Page 7-7 ! The present system of maintenance of accident Accident data arc available withdata by the police may please intimated as to PWD in form of black spots.

Integration with the existing Accident Data whether these are computerized and detailed on aRecording System of Rajasthan Police GIS map or these are still recorded in files /

registers.The Consultants would like to clarify themaintenance of the data is at which level, i.c

63. This need to be assessed by thefirm.

Thana, SP, or central at Jaipur.This may please be clarified.

The Consultants would like to know whether thereis any specific requirement of the technology to beused for the development of RAMS & MIS or theConsultant can use any technology of his choice.This may please be clarified.

64. D.Detailed Task, Para 13. Task 6, ToR, Page 7-7 This requirement mentions creation of Asset As per RFP Clause 13 of ToR.

S.No

D.Detailed Task, Para 13. Task 6, ToR, Page 7-7Creation of Asset Management, LT. System andDevelopment of l.T. enabled Road Safety SystemThis requirement mentions Development of ITenabled Road Safety System.


65.

RFP Reference

Creation of Asset Management, LT. System andDevelopment of LT. enabled Road Safety System

Management, some kind of LT. System and alsoDevelopment of IT enabled Road Safety System.The further description below in the points (a) to(f) is about some loosely stated requirements onRoad Safety. Further, the Consultants would alsolike to state that there is neither reference nor anymention about the "Asset Management System".This may please be clarified.

As per RFP Clause 13 of ToR.

i ---------.-----------~.-.-.-- ..-.-- ..~.~-- -------;

! 66. E.Output and Reporting Requirements, Sl. No.9 of The Consultants would like to mention that the i As per E 9 Of the TOR. i

Road Asset Management Task is usually a'

The requirements indicated for the Road SafetySystem through points (a) to (f) are ambiguousand are open ended. The specific requirements areto be indicated so that the Consultants canunderstand the specific requirements. Forexample, if it IS the accident data recordingsystem, it has to be said as "ComputerizedAccident Data Recording System". More clarity isrequired so that the Consultant is able to formulatea proposal.Therefore you are kindly requested to provide thespecific requirements.

67. Section 7: TOR, Page 7-12Qualification Requirements:

S.No RFP Reference


ToR. Page 7-8Delivcrables

Road Asset Management System (RA:vIS) andRAMS Manual

"massive" task for a Team of experts. where avery systematic data base IS to be created.preferably on GIS platform for both the networkinventories and its conditions. The extensivenessof this database will determine the magnitude ofthe RAMS.Actually. the development of RAMS itself is aproject and it needs very systematic effort. But, itbeing proposed as part of the PMC work, which,may be too ambitious along with a hugeinvolvement of the Team for the PMC works onday-to-day basis.However, it may still be possible with a suitablededicated team for development of the RAMS.But, as it is seen, there is no GIS Expert in theteam, and road network data with lot of details ofinventory and condition will be required to bedeveloped as database for RAMS.Also, dedicated Highway Engineer and HighwayMaintenance Expert will be required for a properAsset Management System to be developed.This may please be clarified.

There are number of experts having vast No Change.experience in similar projects but holding degreein Civil Engineering. Thus, the Consultant request

S.No

Clause 14.1.2 of Data Sheet, Page 2-22 Estimated Cost is indicative andinclusive of indirect local taxes.

RFP Reference

International Expert: Transport EconomistBachelor degree in economics


68. Section 7: TOR, Page 7-13

Qualification Requirements:

National Expert: Road Safety ExpertPost Graduate in Road traffic engineering preferred.

the Client to kindly considered Civil Engineerwith the existing requirement and amend the sameas: Bachelor degree in economics / CivilEngineering.This may please be considered.

The Consultant request the Client to kindly No Change.consider Transportation Engineering / TransportPlanning with the existing requirement and amendthe same as:Post Graduate in Road trafficTransportation EngineeringPlanning preferred.This may please be considered.

engineering // Transport

Kindly confirm the given estimated budget IS

inclusive of Provisional sums and Contingenciesalso.Further, since GST will be applicable from Ist July2017, Indirect Local Taxes amounting USD

Estimated total cost of the Assignment- USD 1629.891 shall be increased. Kindly modify the4,829,164 (inclusive of Indirect Local Taxes I Estimated total cost of the assignment 1,,1

amounting USD 629,891) II accordingly.I I c- I;---r--- .- ....------- ..- ---._- ..-- ...-...-----.--.- ..- .....-..--_.-_... ...--.---.--- -_...~ I Clause G (Last Page of Section 7 -ToR), Page 7-15 i It may plc~~e be clarified that all furniture such_as I As per Clause G of ToR.

69.

_j

S. RFP Reference Query/Suggestion of PMC FirmNo EA's Response

Counterpart Services and FacilitiesIA.C., Table. Chair, Cabinets, etc. shall also be

,Office Space shall be provided to the Consultant. I provided with the Office

I shall NOT include theseI Proposal.

Space and Consultantscost in their Financial

------------ .-~-.-_r_---------.--------____,

71. Clause 16.1 of Data Sheet, Page 2-23alld

Clause G (Last Page of Section 7 -ToR), Page 7-15Provisional Sum for Equipment - US$ 1,00,000Counterpart Services and FacilitiesNecessary Office Equipment, such as Computers,Computer Peripheral, etc. should be procured underthe consulting services budget.

72. Additional point

Vehicle for Consultants

The Consultants' understand that Office As per RFP.equipment like Printer, Photocopier Machine,Computers, Laptop, Generator, etc. which, shallbe used by the Consultant and returned aftercompletion of Consultancy services to the Clientare all covered under Provisional Sum of USD100,000. Kindly confirm.Also kindly indicate if anything else is coveredunder this Provisional Sum.

Since the ToR remains silence for Local Firm to include as out of pocketTransportation/Vehicle provision. It may kindly expenses.clarify who will arrange vehicle for consultancyservices.In case, the Consultant is required to make all thearrangement for vehicle, it is recommended that tokeep all Consultants at par in their assessment forthe Financial Proposal to meet this requirement,quantity of vehicle-month may please be provided.

Query/Suggestion of PMC Firm EA's ResponseS.No

RFP Reference

In this regard, it is, requested that the Client maykindly consider to provide at least 3-4 weeks tothe Consultant to commence their services aftersigning of the Contract.

Shall be decided at the time ofcontract negotiation.

74. Clause No.24.1(a) ofSCC, Page 8-37Professional Liability InsuranceAs per Clause No. 24.1 (a) of SCC, it is stated thatthe Consultants are required to take vanousinsurances mentioned therein.

In this regard, it is requested that the Client may It shall be decidedkindly intimate the amount of Professional Contract Negotiation.Liability Insurance to be taken out under thisContract. Normally, it is equal to the contractamount.

during

73. Clause 13.1 of SCC, Page 8-18

Commencement of ServicesNumber of days for commencement of services IS

not mentioned.

75. Clause 42.3 (2) of SCC, Page 8-39 The Client is requested to kindly insert number ofmonths for Price Adjustment in local currency(same as mentionedforforeign currency).

It shall be discussed during

Price Adjustment on Remuneration in LocalCurrencyAs per Clause 42.3 (2) of SCC, Price Adjustment inlocal currency shall be adjusted every [insertnumber] months (and, for the first time, with effectfor the remuneration earned in the [insert number]the calendar month after the date of the Contract) as

I per formula given. I I!-i 7-6-.-+!I! -C-'l-a-~se\:o~;5.l (a) of ~~'c'Page 8-29 I In this regard it ;s no~~~~- the amount of 1'-S-I-1-a-l-l-b-e-d-ec-i-d-e-d-a-t-·ili~-time ofI I Advance Payment Advance Payment or percentage of Advance I contract negotiation. I'

~ Consultant shall submit Bank Guarantee for Payment is not mentioned, which, shall be I !! ---__j

contract negotiation.

RFP ReferenceS. IINo

I Advance Payment.

I Query/Suggestion O_f_P_M_C_F_i_rm -'- E_A_'s_Re_sp_o_n_s_e __;

I received by the Consultants. The Client IS

i requested to kindly provide such information.L_______jI ,--------------------~--------------------~-----------

'77. 'Appendix -- E: Form of Advance Payments As per latest guidelines issued by Indian Bank No Change ..Guarantee Association, all the Bank Guarantee formatsBank Guarantee Format should include following three additional

Existing Bank Guarantee Format is to be modified asper guidelines issued by Indian Bank Association.

concluding paras:-"Notwithstanding anything contained herein:1. Our liability under this guarantee shall not

exceed (in words _____ _J

2. This Bank Guarantee shall be valid up to

3. We are liable to pay the guaranteed amount orany part thereof under this Bank Guarantee. ifyou serve upon us a written claim or demand onor before _

We would also like to clarify that the inclusion ofthese three Paras is not an additional conditionimposed by the Bank but merely a reiteration ofcondition already included in the format of theBank Guarantee as per the Contract Agreementand is not prejudicial to the interest of thebeneficiary and does not affect, curtail or limitsthe rights and the obligation of the issuing bank.A proposed format for the bank guarantee is

EA's ResponseS.No


enclosed for your ready reference.

78. Para 6 of ToR, Page 7-1Road Contract PackagesIt is noted from the details of the Contract Packagesthat Packages 1, 2 & 3 are under Annuity Mode andPackage 4 is under EPC Mode.

The Consultants would like to be clarified whetherthe Packages 1, 2 & 3 are under Hybrid AnnuityMode or Simply Annuity Mode. Further, Clientmay please also inform about the status of awardof the contracts.

Packages 1, 2 & 3 are underHybrid Annuity Mode and LOAhas been issued.For Package-4 of EPe LOA is tobe issued soon.

The Client is requested to intimate whether, IFMS As mentioned cl. 9 of D of TOR,is already in use or it is to be introduced afresh. IFMS, developed by National

Information Centre.

79. Para 9 (v) of ToRIntegrated Financial Management SystemThe Project Management Consultants are to assistthe PPP Division of PWD in updating chart ofAccounts for capturing the project expenses 111

recording in the Integrated Financial ManagementSystem Software (IFMS).

As per general practice followed by ADB in the Copies of the technical proposalProposal Submission earlier proposals. the Consultants were allowed to for ADB HQ and Resident

I As per Clause 17.9 of Data Sheet. the proposal submit the copy of the Technical Proposal in ADB Mission in New Delhi should besubmission date IS 28th July 20 17 and copies ot HQ even after the stipulated submission date of Ii dispatched by the proposalTechnical Proposal at the same time are to be the _proposal. However, 111 this ~ase, it will be . s~bmlsslOn deadline. Proof ofsubmitted to ADB HQ in Manila and ADB Resident i difficult to submit the copy of the Technical I dispatch must be submittedMission. : Proposal to the ADS IrQ before the stipulated I along with the proposal I

I submission to EA. ___j

80. Additional Point

EA's ResponseI


i submission date of the proposals, as the courieragency takes 4-5 working days to deliver the samefrom India.

I Therefore. you are requested to kindly allow theI Consultants to dispatch the copy of the TechnicalProposal to ADB HQ before the stipulatedsubmission date even if the same reaches to ADBHQ after the stipulated submission date. This mayplease be considered

111

The RFP clause reads as Defined Limitation of As indicated 111 S.c.c. 23.1,liability of Consultant in SCC part appears more shall be finalised duringrisk or beyond total contract values stated as financial negotiation."Consultant total liability for any direct loss ordamage exceeds {insert a multiplier: one, two,three} time the total value of contract". Thereforefollowing clause IS mandatory to keep ourliability/indemnity not exceeding contract value.

mentionedAs per datedatasheet.

81. Additional PointExtension of date

It is requested that the date of submission of theproposal may please be extended and a period ofat least 3 weeks may please be granted forpreparation of the proposal from the date of issueof clarifications so that our experts can prepare acomprehensive proposal addressing all issues ofthe RFP document / ToR.

82. Pg 109, 122 Clause- 23

S.No

RFP Reference EA's ResponseQuery/Suggestion of PMC Firm

We request that the liability should be limited tothe total contract value or proceeds of insurance,whichever is higher or should be below the totalvalue at reasonable point.

83. Pg 109, 122 Clause- 23 As per Clause 23 of GCCconsultant liability shall bedetermined as per applicable

of law, however these issue are tobe discussed during Contract

Notwithstanding any provision in this Agreement Negotiation.to the contrary, under no circumstances shall aparty hereto shall be liable to another party heretofor loss of profits or revenue, loss of usc, cost ofalternate arrangement, loss of capital or othersimilar item of loss or damage or anyconsequential. special or indirect loss or damageand each party hereby releases the other therefrom.We request for following change:

The RFP clause reads

No Consequential DamagesLiability:

and Limit

No Consequential Damages ami Limit ofLiability:

S.No


Notwithstanding any other provision under thisAgreement, the Consultant's maximum totalaggregate liability towards the Client under thisAgreement for all claims, losses damages(including liquidated damages), penalty andexpenses in any way arising from or related to theperformance of this Agreement whether, resultingfrom negligence, statute, tort or otherwise(meaning for any damages from any causeswhatsoever and whatever the legal basis), shall belimited to 100% of the amount of lees receivedunder this Agreement or should be below the totalvalue at reasonable point."

EA's Response

84.

85.

Pg 1-2 Selection Consulting Services for Pacakge-1 Project Management Consultant.

Refer Pg. 2-24 Clause 17.9

The consultants understand that we have beenshortlisted under Tranche 1 scheme not in PackageI only.

This may please be clarified and confirmed.

As per general practice followed by ADB in theearlier proposals, the Consultants were allowed tosubmit the copy of the Technical Proposal in ADBHQ ever after the stipulated submission date of the

Refer section-7: TOR para 6·related to scope of services

Copies of the technical proposalfor ADB HQ and ResidentMission in New Delhi should bedispatched by the proposalsubmission deadline. Proof of

S.No


who arc citizens of the Client'scountry.Nationals of a DMC who possess the Iappropriate international experience I

may he considered for assignments that Irequire international expertise. whetherin the national's own country or inother DMCs. The internationalexperience that 15 required for aparticular assignment will be definedand described in the pertinent TOR

considered for assignments that requireinternational expertise. whether in the national'sown country or in other DMCs. The internationalexperience that IS required for a particularassignment will be defined and described in thepertinent TOR". This implies that Indian nationalwith necessary international experience may beaccepted against the 2 international positions.However the TOR states that Overseas/ Countryexperience is required. It also does not clearlyshow what international experience is required forthe 2 particular assignments. We requestclarification on the same.

88. Pg. 84 PPMS Specialist, Qualification We request the department to consider Bachelor No changedegree in Electronics Engg qualification as well.

89.

90.

Pg. 83 Road Safety Expert, Project-relatedExperience

We request the department to remove' Familiarity No Change.with road safety audit following iRAPspecification is a plus' as these profiles.

Details of reimbursable items (office requirement, As per RFP.vehicles and other logistics) have not been clearlyindicated in the RFP document. The same arerequired. We request that the details shouldinclude SIze and number of offices, type and

RFP Document General Query

S.No

RFP Reference

proposal. It is difficult to submit the copy of the dispatch must beTechnical Proposal to ADB HQ at the same time, along with theas couner agency takes 4-5 working days to submission to EA.deliver the same from India.

submittedproposal


It is, therefore, requested to allow us to submit theproof of the dispatch to ADB HQ Manila with theTechnical Proposal submitted to Client as well asADB Resident Mission.

This may please be considered.

86. RFP Document, General Query Firms are to decide and quoteaccordingly for support staff.

Details of requirement of sub-professional andsupport staff have not been indicated in the RFPdocument. The same are necessary for a properbid preparation and would also be critical for theimplementation of the project. This should includeposition, qualification and experiencerequirement, number required (for each position)and time period(s) for which they would be

I ! required. _j~--~-------~-----------------~------------+-----------------~---------~--------------~-----------~-~----------

! 87. ! RFP Document General Query International Key experts- The RFP Data Sheet It IS clarified 111 the Data Sheet iI I states that "National of a DMC who possess the which states:I ! appropriate intemational experience may be National experts mean experts I

.------------~------------~

S. RFP Reference Query/Suggestion of PMC FirmNo

EA's Response

number of vehicles, type, quantity andspecifications of equipment and furniture (timeframes for which all of these are required).Escalation on reimbursable items also is alsorequested to be explicitly clarified.

91. Pg.8 Clause 45.1 (a) Mobilization advance: Quantum of advance and This will be decided with theperiod and mode of repayment is not mentioned in selected bidder at the time ofthe RFP. We request for clarification on the same. Contract negotiation.Also, we wish torequest to give 10% mobilizationadvance without any interest to be set off in 36months.

92. RFP Document General Query We request the department to ascertain the Current ADB Tranche I Package-I,2 & 3Status of all the Civil Works Packages. has been awarded and ADB

Package-4 will be awarded soon.

93. Pg. 20, Sub-Clause 19 (a) We request for removal of the clause as it IS RFP Clause shall prevail.

~~

arbitrary.

RFP Document General Query Considering that three (3) packages have 12 Civil ToR as per RFP,shall prevail.I .

work packages, which are BOT Annuity projectIi ! while one (1) package has four (4) Civil workI ! packages which are EPC Projects. Generally theI 1 •

I, scopes of services. type of manpower requirement i. are different in Annuity projects and EPC I

__. . .. .._.1Contracts. A common TOR. and man~~we~_l' ~

S.No

RFP Reference Query/Suggestion of PMC Firm EA's Responser---+------------------------------------------4-----------------------------------------+-----------------------

requirement may not be suitable.-----

i!

1

!,

I

----'--------------- ----- -------------------+---------------------------_._-------------+----------------------------;We request clarity on the same.

',95_ RFP Document General Query

96. Pg. 71, Scope of Services: Sub-Clause vi)

97. Pg. 72, Scope of Services, PPMS Scope of work

Staffing Inputs: "The consulting services will No Change.require experts on an intermittent basis during 60months, covermg 3 months before theconstruction, 36 months construction period and21 months operation period." In the event that, theCivil Contracts have already been awarded whichwould inure imply that the three (3) months beforethe construction are already over. We wish toclarify the same as the man-hour allocation wouldbe considered accordingly,

The clause reads as' other related works as It shall be notified as and whenrequested by the Client' _ The clause does not required. Other requested workquantify or define the other scope of work. We shall be specified now atrequest for clarity on the definition of other appropriate time.related works'.

We wish clarify the Scope of work, cost and time Consultant has to arrange allfor delivery. Also, we request explicit clarify on required infrastructure.the physical infrastructure viz. server, computers,logistics that will be provided to the consultant.

RFP Reference Query/Suggestion of PMC Firm EA's ResponseS.No

98. Pg. 75, point 11 With reference to the extract which read as Not acceptable"Ensure implementation of Resettlement Plans(RPs).... and ensue payment ofcompensation "

We request that 'Ensuring payment ofcompensation' should not be in the part of thescope as it is not in consultant's power.

99. Pg. 76, point 11

LL

With reference to the extract which reads as Not applicable."Ensure implementation of Environment As Scope IS to ensueManagement Plan (EMP).... Ensure that all implementation of EMP.statutory and regulatory clearances/approvalsrelevant to environmental safeguards are obtainedand the conditions notes in the clearances areimplemented"

We request that all statutory and regulatoryclearances/approvals relevant to environmentalSafeguards should be in the client's scope as IEnsuring all statutory and regulatory I

clearances/approvals relevant to environmental I, safeguards is a long-drawn process that requires i

I ~~e direct involvement of the Client, where the Ii

________________ _____L~~ltltant shall provide assistance.

S.No

RFP Reference Query/Suggestion of PMC Firm EA's Response~--+---------------------------------------~---------------------------------------+-------------------------~

100. Instruction to Consultants, E Data Sheet, ITC Clauseref. ll.l.

Pg. No. 21Participation of Sub-consultants, Key Expertsand Non-Kev Experts in more than one Proposalis permissible: Yes

For the purpose of confidentiality, we request you Not acceptable.to remove this provision. Clause 11.1 of ITC shall prevail.

101. Section 4Financial Proposal- Standard Forms

Forms FIN-3to FIN-4• Form FIN-3 - Breakdown of Remuneration• Consultants Representations Regarding Costs

and Charges• Sample Form - Consultants Representations

Regarding Costs and Charges

This IS a Lump sum contract and Financial No change ..Proposal shall be total of all Remuneration andReimbursable. Since individual's remuneration byits employer shall have no bearings on the totalcontract price and there could be industry expertsfielded as Key Personnel who are not employedwith any firm, we request you to please removethe requirement of submission of followingdocuments as part ofFIN-3:

• Consultant's Representations RegardingCosts and Charges.

• Sample Form - Consultant'sRepresentati ons Regarding Costs andCharges.

S.No


101. Section 7Terms of reference 9 (vii)One of the scope of work of the PMC is to providetraining to PPP Division staff to enable themcarrying out the tasks assigned under the institutionaland management structure.

The training to be provided by the PMC shall be To be decided between EA andon the job or there shall be separate training the PMC consultant atprograms such as workshop, etc, appropriate time.

Please clarify,

102. Section 7Terms of referenceF - Staffing inputInternational Position - Transport Economist

As per Section E - Data Sheet, An Internationalexperts mean experts who are citizens of an ADBmember country.

It is clarified in the Data Sheetwhich states:National experts mean expertswho are citizens of the Client'scountry.Nationals of a DMC who possess theappropriate international experiencemay be considered for assignments thatrequire international expertise. whetherin the national's own country or inother DMCs. The internationalexperience that is required for aparticular assignment will be defined

__--+__________ I and d~scribed in the pertinent TOR

103. Section 7 We would like to submit professionals having I No Change.Terms of reference graduation in any discipline and Post Graduate I

'I I' St ff . t I qualification in finance. accounting or business I. - a 111" 1I1pU IIT' C. • ., administration should also be considered for the:I NatIOnal Position - FmancIaI Managcme~ I position. I

j Specialist Qualit~ation : ~!chelor _ degree _~__ __ _ __ __ _~ , ~ _ ___

Please clarify whether an India passport holderwith significant international experience in can befielded against international position or not.

S.No

finance, economic, business administration.Professional qualification in finance, accounting orbusiness administration preferred.

Query/Suggestion ofPMC Firm EA's ResponseRFP Reference

As such request you to remove the requirement ofBachelor degree In finance. econorrucs, and Not acceptable.business administration for the position ofFinancial Management Specialist.

104. Pg. 121, Special conditions of the contract. Special conditions of contract: Specific details To be discussed during Contracthave not been provided. Negotiation.

a) Effectiveness conditions are not specifiesin SCc.b) Termination of Contract for failure tobecome effective: Timeline is not indicated In

sec.c) Commencement:indication in SCc.Expiration of Contract: Timeline is not indicatedin SCC.

Timeline IS not

105. RFP Document, General Query. Considering the above queries/ clarifications, werequest the department to give us 3 to 4 weekstime post issuing reply to pre bid queries forsubmission of proposal.

No Change.

Additional ~gineer (PPP)PWD Rajasthan, Jaipur