GOVERNMENT OF INDIA MINISTRY OF POWERcea.nic.in/reports/others/hydro/hpa2/rce_guidelines.pdftheir observations. Cost appraisal formations may provide the analysis of cost incurred

GOVERNMENT OF INDIA

MINISTRY OF POWER

CENTRAL ELECTRICITY AUTHORITY

GUIDELINES FOR PREPARATION AND VETTING OF

REVISED COST ESTIMATES OF HYDRO ELECTRIC

PROJECTS OF CENTRAL POWER SECTOR

UNDERTAKINGS AND OTHER HYDRO ELECTRIC

SCHEMES FUNDED BY GOVERNMENT OF INDIA IN

INDIA AND ABROAD

NEW DELHI

OCTOBER, 2017 (Version 1.0)

2

Guidelines for preparation and vetting of Revised Cost Estimates of Hydro

Electric Projects of Central Power Sector Undertakings and other Hydro

Electric Schemes funded by Government of India in India and abroad ------------------------------------------------------------------------------------------------------------------------

The Ministry of Finance, Department of Expenditure (PF-II) Division vide their O.M. No.

24(35)/PF-II/2012 dated 5th Aug 2016 have laid down guidelines for Appraisal and Approval of

Public Funded Schemes and Projects (except matters required to be placed before the Cabinet

Committee on Security). These guidelines inter-alia stipulate the following in regard to Revised

Cost Estimates:

1.1 Any Increase in costs due to statutory levies, exchange rate variation, price escalation within the

approved time cycle and / or increase in costs up to 20 percent due to any other reasons, are

covered by the approval of the original cost estimates. Any increase in this regard would be

approved by the Secretary of the Administrative Department concerned with the concurrence of

the Financial Adviser.

1.2 Any increase in costs beyond 20 percent of the firmed up cost estimates due to time overrun,

change in scope, under estimation, etc. (excluding increase in costs due to statutory levies,

exchange rate variation and price escalation within the approved time cycle) should first be

placed before a Revised Cost Committee chaired by the Financial Adviser (consisting of the

Joint Secretary in-charge of the program division and representative of Chief Adviser Cost as

members) to identify the specific reasons behind such increase, identify lapses, if any, and

suggest remedial measures for the same. The recommendations of the Revised Cost Committee

should be placed for fresh appraisal and approval before the competent authority as per the

extant delegation of powers (It may be noted that a firmed-up cost estimate here means a cost

estimate which has been through the full appraisal and approval procedure as per the extant

delegation of powers).

2.0 In view of the aforesaid instructions of the Ministry of Finance and to streamline the procedure

for timely preparation and vetting of Revised Cost Estimates (RCE) of Hydro Electric Projects

of Central Power Sector Undertakings (CPSUs), guidelines in two parts i.e. Part-I: Guidelines

for preparation of revised cost estimates by CPSUs and Part-II: Guidelines for vetting of

Revised Cost Estimates by CEA/ CWC are prescribed herewith. The guidelines for completion

cost are laid down in Part-III.

3.0 PART– I: GUIDELINES FOR PREPARATION OF REVISED COST ESTIMATES BY

CPSUs

3.1 CPSU shall initiate and prepare the RCE in the manner as described in para 1.1 and 1.2 above.

The RCE shall be prepared in the formats attached with Part-II of this Guidelines.

3.2 The activities involved in preparation of RCE are given below:

a) Project Level activities – The activities at Project level shall be as under:

Mapping from Accounting heads to DPR heads

3

Working out executed quantities & head-wise expenditure incurred

Estimation of anticipated balance quantities / expenditure till completion of the project and

Analysis of Cost & Time overrun

Finalisation & Submission to Regional Office duly vetted by Finance

b) Regional Office Level activities – The activities at Regional Office level shall be as under:

Examination of the proposal and seeking clarifications from the project, if any

Vetting of Quantity / Price variation

Vetting of Time Overrun

Finalisation & Submission to Corporate office duly vetted by Finance

c) Corporate Office Level activities-The activities at Corporate Office level shall be as under:

Examination of proposal and seeking clarifications from the regional office/project, if any

Finalization of RCE

Vetting by Finance

Preparation of Brief Note

Approval of Management

Submission to Ministry of Power / CEA

3.3 Timelines for preparation of RCE by CPSUs (150 days):

1.0 Project Level Days

1.1 Initiation of RCE formulation by Project -

1.2 Mapping from Accounting heads to DPR heads, Working out

executed quantities & head-wise expenditure incurred, Estimation of

anticipated balance quantities/ expenditure till completion of the

project, Analysis of Time overrun with reasons (such as Technical/

contractual problems, Law & order problems, labour problems,

natural disaster, geological surprises etc.), Bifurcation of cost variance

as per MoF’s guidelines / instructions

30

1.3 Compilation, Review and Finalization of RCE 21

1.4 Vetting by Project Finance 10

1.5 Submission of RCE to Regional Office 4

Sub Total (1) 65

2.0 Regional Office Level

2.1 Examination of the proposal 10

2.2 Seeking clarifications from project, if any 8

2.3 Vetting of Quantity / Price Variation 15

(concurrent) 2.4 Vetting of Time Overrun

2.5 Finalization & submission to Corporate Office duly vetted by Finance 2

Sub Total (2) 35

3.0 Corporate Office Level

3.1 Examination of the proposal 14

3.2 Seeking clarifications from regional office/project, if any 7

3.3 Finalization of RCE 7

3.4 Vetting of Finance 7

3.5 Preparation of Brief Note 7

4

3.6 Approval of Management 7

3.7 Submission to Ministry of Power / CEA 1

Sub Total (3) 50

Total (1+2+3) 150 Note: In case there is no set up at regional level, the time line allotted to Regional level activities be

merged with the time line allotted to Corporate level activities.

The flow chart of activities is given at Plate-I.

3.4 A comparative statement of approved vis-a-vis changed salient features shall be included in

RCE proposal. In case, there is no change in salient features w.r.t. approved one, a certificate to

this effect shall also be included in RCE proposal.

4. 0 PART–II: GUIDELINES FOR VETTING OF REVISED COST ESTIMATES IN

CEA/ CWC

4.1 CEA shall appraise/ vet the Revised Cost Estimate as per the functions assigned under section

73 (h) of the Electricity Act, 2003.

4.2 CPSU shall submit document of Revised Cost Estimates (twelve (12) numbers of hard copies

along with equal numbers of soft copies on compact disk) to CEA, containing the following

information:

(i) The details/ information as per Checklist given at Annex-I.

(ii) The details/ information as per formats given at Annex- IIA (1 to 3), Annex- IIB1 (1 to

7) and Annex- IIB2 & IIB3.

4.3 CPSU shall also submit a certificate that RCE is on account of;

(i) change in design/ scope or addition/ deletion or

(ii) no change in design/ scope or no addition/ deletion

4.4 On receipt of proposal of RCE in CEA, if, during preliminary examination it is found that

there is/are major change(s) in the design/ specifications of structure(s)/ equipment with

respect to the approved design/ specifications, the proposal shall be treated as “Memorandum

of Changes” and the same is required to be got approved by Authority. In such case, the time

cycle as indicated in para 4.6 below will commence once the RCE proposal is re-submitted

based on the approved “Memorandum of Changes” by Authority.

4.5 Completeness of RCE shall be assessed after its scrutiny by respective appraising groups in

CEA/ CWC within two weeks of receipt of RCE in CEA from CPSU. The RCE complete in

all respects will be taken up for detailed examination in accordance with the norms specified

in “Guidelines for formulation of Detailed Project Report of Hydro Electric Projects, January

2015 (Revision 5.0)”. The queries raised by appraising group(s), if any, shall be promptly

replied by the CPSU within the stipulated time schedule as prescribed by the appraising

group(s) failing which the RCE shall stand returned to the CPSU.

5

4.6 The various aspects / activities in the RCE will be examined by CEA and CWC as per

timelines indicated below:

Sl. No.

Aspect/ Activity

Organization

Time

Period (days)

1 Receipt of RCE from CPSU & its circulation

(12 Copies)

-

(A) In case change in design/ scope or addition/ deletion are involved :

2 Dam / Barrage Design CWC 30

3 Hydel Civil Design CWC 30

4 Gates Design CWC 20

5 Construction Machinery CWC 50

6 Construction Power CEA 30

7 E&M Design CEA 30

8 Power Evacuation Works CEA 30

9 Civil Quantities Certification CEA -

10 E&M Quantities CEA 20

Total (A) [On Critical Path] 50

(B) In case change in design/ scope or addition/ deletion are not involved :

11 Civil Cost CWC 21

12 Construction schedule and phasing of expenditure

of balance Civil Works

balance civil works

CEA 10

13 E&M Cost CEA 21

14 Phasing of expenditure of balance E&M works CEA 10

15 Combined phasing CEA 5

16 IDC & FC CEA 7

17 Preparation of Appraisal Note and its approval CEA 7

Total (B) [On Critical Path] 50

Total (A&B) [On Critical Path] 100

Note: Activities on critical path has been indicated in bold.

Appraisal/vetting of RCE by appraising groups in CEA/ CWC including preparation and

approval of Appraisal Note shall be completed in 100 working days in case change in

design/ scope or addition/ deletion are involved and 50 working days in case change in

design/ scope or addition/ deletion are not involved from the date of acceptance of RCE

complete in all respects.

Above time lines do not include the time taken by the CPSU in furnishing clarifications/

replies to the comments/ observations of appraising groups in CEA/CWC.

The flow chart of activities for vetting of RCE by CEA/ CWC is given at Plate-II.

4.7 CEA on appraisal / vetting of RCE, will provide the comments / observations to Ministry of

Power.

6

5.0 PART – III: COMPLETION COST

5.1 It will be mandatory on the part of CPSUs to submit the completion cost of HE Project

executed by them to MOP after the project is completed.

5.2 CPSUs shall follow the same procedure for preparation of the proposal for completion cost

as given in Part-I and include similar information/ data as given in para 4.2 and 4.3 of Part-II

above. The comparison of the completion cost shall be made with respect to the latest

approved RCE as well as original sanctioned cost estimates.

5.3 Completion cost is prepared after project is completed and involves mainly the expenditure

already incurred by the project authorities. The authenticity/ correctness of expenditure

already incurred as considered in the completion cost rests with the project authorities.

Project authorities would have to satisfy themselves about the reasonableness of the same, as

CEA/ CWC would not be able to examine such fait-accompli completion cost. As such, a

certificate shall be submitted by the concerned CPSU regarding authenticity/ correctness of

expenditure incurred.

5.4 The concerned design formations in CWC and CEA need to examine the completion cost

proposal from the angle of changes in design with respect to approved designs and provide

their observations. Cost appraisal formations may provide the analysis of cost incurred by

the concerned CPSU in executing the project with respect to sanctioned cost and awarded

cost, latest approved Revised Cost Estimates.

5.5 CEA on appraisal / vetting of RCE, will provide the comments / observations to Ministry of

Power.

6.0 These guidelines are also applicable to Hydro Electric Schemes funded by Government of

India in India and abroad.

********

7

Annex-I

CHECKLIST FOR REVISED COST ESTIMATES/ COMPLETION COST

1. Prescribed numbers of Hard and Soft copies of the RCE / Completion cost.

2. Copy of TEC/ Concurrence accorded by CEA.

3. Copy of the CCEA approved cost estimate.

4. Approval of extension of time, if any.

5. Contract documents/ Agreement (relevant portion).

6. Bill of Quantities (BOQ) – Original and revised.

7. Drawing volumes- DPR and drawings depicting structural changes, if any made during detail

engineering, Bidding and Construction Stage.

8. Construction schedule (Bar chart).

9. A note and comparative statement on salient features as envisaged in approved DPR, during

bidding and during construction stage along with justification for deviations from approved

DPR.

10. Write up on physical progress.

11. Write up on cost overrun and time overrun.

12. Certificate regarding Quantities executed/ to be executed as considered in RCE as per

construction/planning/specification drawings issued and site condition.

13. Copy of Approvals of deviated/ extra items of civil, HM and E&M works along with a note

on mechanism of approval and competent authority.

14. Certified copy of actual escalation paid along with detailed calculation of escalation on

executed quantities and balance quantities.

15. Copy of latest bill and bill for the month of RCE along with item wise deviation statement

showing deviation of quantities executed and amount.

16. Certified copy of expenditure incurred from Finance for all the Sub-Heads.

17. Drawings, Layouts, Estimates/Justifications, Approvals of competent authority and other

supporting documents for Infrastructure works i.e. Preliminary, Land, Buildings, Plantation,

Miscellaneous, Special T&P, Roads, Environment and Ecology, Tool and Plants for works

executed and balance provisions and for changes carried out from DPR as well as new

provisions along with justification.

18. Justification for the provision in Establishment based on organization chart of manpower

deployed/proposed to be deployed for the project execution/implementation along with

detailed breakup, separately for E&M and civil establishment.

8

Annex-IIA1

REVISED COST ESTIMATE

(Main Abstract)

(Rs. Crores)

Sl.

No. Description

Sanctioned Cost Revised Cost Estimates

At Price Level

…….. At Price Level……….

1 Civil Works

Direct Cost

I Works

A-Preliminary

B-Land

C-Works

J- Power Plant Civil Works

K-Buildings

M-Plantation

O-Miscellaneous

P-Maintenance during Construction

Q-Special Tools & Plants

R-Communications

X-Environment & Ecology

Y-Losses on Stock

Sub-Total (I-Works)

II Establishment

III Tools & Plants

IV Suspense

V Receipts and recoveries

Sub-Total (Direct Cost)

Indirect Cost

VI Capitalisation of abatement of Land Revenues

VII Audit & Accounts Charges

Sub-Total (Indirect Cost]

Total (1) [Cost of Civil Works]

2 Electro - Mechanical Works

3 Miscellaneous Works

Total (1+2+3)

4 Interest During Construction & FC

Total (1+2+3+4)

9

Annex-IIA2

Variation Statement (Rs. Lakhs)

Sr. No.

Description Sanctioned Cost

R.C.E. Variation (with

respect to sanctioned

cost)

Variation due to

Price Escalation

Change in Scope

Inadequate Provision/

over provision

Change in

Design

Additional Requirement/new

item/addition/ Deletion

Other Causes (specify)

Price Level……

Price Level…..

1 Civil Works

Direct Cost

I Works

A-Preliminary

B-Land

C-Works

J- Power Plant Civil Works

K-Buildings

M-Plantation

O-Miscellaneous

P-Maintenance during construction

Q-Special Tools & Plants

R-Communications

X-Environment & Ecology

Y-Losses on Stock

Sub-Total (I-Works)

II Establishment

III Tools & Plants

IV Suspense

V Receipts and recoveries

Sub-Total (Direct Cost)

Indirect Cost

i Capitalisation of abatement of Land Revenues

ii Audit & Accounts Charges

Sub-Total (Indirect Cost)

Total (1) (Cost of Civil Works)

10

2 Electro - Mechanical Works

3 Miscellaneous Works

Total (1+2+3)

4 Interest During Construction & FC

Total (1+2+3+4)

11

Annex-IIA3

REVISED COST ESTIMATE (CIVIL WORKS)

(Rs. Lakhs)

Sl. No.

Description of items

Unit Sanctioned Cost As per BOQ As per Revised Estimate Variation (with

respect to sanctioned

cost)

Variation due to

Qty Rate Amt Qty Rate Amt

Completed work up to -------

Balance wok Total Qty Amt Price Escalation

Change in

Scope

Inadequate Provision/

over provision

Change in

Design

Additional requirement /

New Item /Addition /Deletion

Other causes

(specify)

Remarks

Qty Rate Amt Qty Rate Amt Qty Amt

1

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

12

Annex-IIB1(1/7)

Name of Project

Cost Estimates of Electro Mechanical Works (Abstract of cost)

(Rs. Lakhs)

Sl. No.

Item Sanctioned Cost Estimates at ------- PL

Awarded Cost

Revised Cost Estimates at ------ PL Variation w.r.t.

Sanctioned cost

Reasons of Variation Expenditure

up to --------- Balance as on ----------

Escalated Balance

Total

1 2 3 4 5 6 7 8 9 10

1 Preliminary - (Annex-IIB1.1)

2 Generating Plant and Equipment :

a)Generator, turbine and accessories-(Annex-IIB1.2)

b) Auxiliary electrical equipment for power station - (Annex-IIB1.3)

c) Auxiliary mechanical equipment and services for power station - (Annex-IIB1.4)

d) Excise Duty

e) Central Sale Tax

f) Transportation, handling and Insurance charges

g) Erection and commissioning charges

Total (Generating Plant and Equipment)

3 Sub-station equipment & Auxiliary equipment and service for Switchyard :

a) Substation equipment and auxiliary equipment and service for Switchyard - (Annex-IIB1.5)

b) Excise Duty

c) Central Sale Tax

d) Transportation, handling and Insurance charges

e) Erection and commissioning charges

Total (Switchyard)

13

4 GIS & XLPE Cables - Off-shore Equipments :

a) Gas Insulated Switchyard & XLPE Cables- (Annex-IIB1.6)

b) Custom Duty

c) Transportation, handling and Insurance charges

d) Erection and commissioning charges

Total (GIS & XLPE Cables - Off-shore Equipments)

5 Total (2 to 4)

6 Contingencies

7 Tools & Plants

8 Sub-Total (1+5+6+7)

9 Establishment Cost

10 Sub-Total (8+9)

11 Audit & Accounts

12 Service Tax

TOTAL (10 +11+12)

Total (Rs. Crores)

14

Annex-IIB1.1 (2/7)

Name of Project

Cost Estimates of Electro Mechanical Works

(Preliminary)

(Rs. Lakhs)

Sl. No.

Item Particulars

Unit

Sanctioned Cost Estimates at ------- PL

Awarded Cost


Sanctioned cost

Reasons of Variation

Qty Rate Amount Expenditure up to ---------

Balance as on ------

Escalated Balance

Total

1 2 3 4 5 6 7 8 9 10 11 12 13

1 Consultancy charges/Studies

2 Model Test

3 Construction Power

a) D.G. Sets Included in O-Miscellaneous

under Civil Works

b) Substation

c) Transmission Line

d) Distribution Line

e) LT Switchgear, cable

f) Other Miscellaneous equipment

Sub-total (3)

Total (1+2+3)

15

Annex-IIB1.2 (3/7)

Name of Project


(Generator, Turbine and Accessories) (Rs. Lakhs)

Sl. No.

Item Particulars

Unit


Awarded Cost


Sanctioned cost




Escalated Balance

Total

1 2 3 4 5 6 7 8 9 10 11 12 13

1 a) Generating units ----- MW (excluding 10% continuous loading), ----- rpm., ----- m head, --- p.f. ---- kV --------- turbine complete with Unit auxiliaries allied equipment such as MIV, Governors, AVR, Excitation System.

b) Unit Control Boards

c) Cooling water system comprising pump sets, valves, piping etc.

d) High/ Low pressure Compressed Air system for Station Services including pipes and valves.

e) Drainage and dewatering system

f) Spares (Including one spare runner)

Sub Total [1(a) to 1(f)]

16

2 ---- kV Isolated phase Bus Duct, -----A, Rating comprising main and delta bus ducts for connection between generator terminals and --- phase step-up transformers including generator terminal equipment comprising CTs, LAVT, UAT, ET, Neutral Grounding Cubicles complete with grounding transformer resistor etc.

3 Supervisory control and data acquisition system, relay, measuring and protection device.

4 Control & protection panels for generators

5 Butterfly valve (Dia - ---- m)

6 Lubricating oil & Governor oil first filling

7 Spares

Sub Total (2 to 7)

Total

17

Annex-IIB1.3 (4/7)

Name of Project


(AUXILIARY ELECTRICAL EQUIPMENT FOR POWER STATION)

(Rs. Lakhs)

Sl. No.

Item Particulars

Unit


Awarded Cost


Sanctioned cost



Balance as on ----------

Escalated Balance

Total

1 2 3 4 5 6 7 8 9 10 11 12 13

1 Step up Transformer (Rating ---/--- kV, --- MVA, --- phase, ----- type)

2 Unit Auxilialry Transformer (Rating ---/--- kV, --- MVA, --- phase, ----- type)

3 Station Supply Transformer (Rating ---/--- kV, --- MVA, --- phase, ----- type)

4 Station Auxiliary Transformer (Rating ---/--- kV, --- MVA, --- phase, ----- type)

5 Station Service Transformer (Rating ---/--- kV, --- MVA, --- phase, ----- type)

6 Station Service Transformer (Rating ---/--- kV, --- MVA, --- phase, ----- type)

7 HT/LT AC switchgear

18

8 D.C. Batteries for station services & for communication, Battery charging equipment, D.C. Distribution Board with D.C. Switchgear

8.1 For power house (--V,-- AH)

8.2 For Switchyard (--- V, -- AH)

8.3 For Dam site (--- V, --- AH)

8.4 For Butterfly valve house (--- V, ------ AH)

9 Diesel Generating Set

9.1 ---- V, ----- kVA

9.2 ---- V, ----- kVA

9.3 ---- V, ----- kVA

10 Public address system & Security & Surveillance system

11 Control & Power Cables, HT & LT(AC, DC, Instrumentation & OFC)

12 Cable racks and accessories

13 Ground mat & earthing for P.H. & Switchyard

14 Illumination of Power House & Switchyard

19

15 Electrical Test Laboratory & Generator testing instruments

16 Spares

Total

20

Annex-IIB1.4 (5/7)

Name of Project


(AUXILIARY MECHANICAL EQUIPMENT AND SERVICES FOR POWER STATION)

(Rs. Lakhs)

Sl. No.

Item Particulars

Unit


Awarded Cost


Sanctioned cost




Escalated Balance

Total

1 2 3 4 5 6 7 8 9 10 11 12 13

1 Electrical Overhead Travelling Cranes

1.1 Electrical overhead Travelling crane for P.H. (Capacity ---/---T)

1.2 Electrical Overhead Travelling crane for Butterfly Valve handling (Capacity ----/--- T)

1.3 Monorail crane (Capacity ---- T) for Drainage/ Dewatering pumps

2 Electric Lifts & Elevators (Height difference - ---- meters, Passenger capacity - ---)

21

3 Fire fighting system with storage tanks, pipes, pumps, valves, etc. for generating units, transformers and other areas.

4 Air conditioning, ventilation & heating system for P.H., Transformers / GIS and other areas.

5 Filtered water supply for power house

6 Oil handling system for lubricating oil, governor oil and transformer oil with pipes, valves, tanks & purifiers.

7 Workshop machines and equipment

8 Spares

Total

22

Annex-IIB1.5 (6/7)

Name of Project


(SUBSTATION EQUIPMENTS & AUX. EQUIPMENT and SERVICE FOR SWITCHYARD/ POTHEAD YARD)

(Rs. Lakhs)

Sl. No.

Item Particulars

Unit


Awarded Cost


Sanctioned cost




Escalated Balance

Total

1 2 3 4 5 6 7 8 9 10 11 12 13

1 ----- kV Switchyard/ Pothead Yard equipment

a) Circuit Breaker

b) Isolators with 2E/S

c) Isolators with 1E/S

d) Lighting Arresters at switchyard

e) Lighting Arresters at Transformer Deck

f) Wave traps

g) Current Transformers

h) CVT

i) Bus CVT

j) Bus post Insulators

k) Conductors, IPS tubing and hardware and other sundry equipment

l) Telecommunication Equipment PLCC Equipment, and internal communication

23

m) Overhead Conductor, Insulator, hardware fittings, tower including foundation for connection b/w Generator Transformer & Switchyard.

n) --- MVAR, 420 kV, Bus Reactor

2 Towers ,Gantry, support structure for equipment, foundation for structures & misc. civil works for other equipment

3 Fencing and security

4 Spares

Total

24

Annex-IIB1.6 (7/7)

Name of Project


(SUBSTATION EQUIPMENTS & AUX. EQUIPMENT & SERVICE FOR SWITCHYARD) (OFF-SHORE EQUIPMENT)

(Rs. Lakhs)

Sl. No.

Item Particulars

Unit


Awarded Cost


Sanctioned cost



Balance as on ----------

Escalated Balance

Total

1 2 3 4 5 6 7 8 9 10 11 12 13

1 GIS

a) GIS Bays

b) Spares

Sub-total (1)

2 XLPE Cable

a) XLPE Cable

b) GIS end terminations

c) Pothead yard end terminations

d) Spares

Sub-total (2)

Total (1+2)

25

Annex-IIB2

Name of Project

Variation Statement of E&M Works (Abstract)

FE Rate : 0.0000 1.000

(Rs.Lakhs)

Sl. No. Items Sanctioned

Cost at -----PL

RCE at

-----PL

Variation Variation due to

Price

Escalation

Change

in Scope

Inadequate

Provision/

over

provision

Change

in Design

Additional

Requirement/new

item/addition/Deletion

Other

Causes

Total

1.1 Electro-Mechanical

Equipment

1.1.1 EOT Crane

1.1.2 T.G. Sets

1.1.3 Bus Duct

1.1.4 Penstock Valves

1.1.5 Power Transformer

1.1.6 Protection and Relay Panels

1.1.7 AC Supply System

1.1.8 Switchyard

1.1.9 Power and Control Cables

1.1.10 SCADA & XLPE (FC)

1.1.11 Electrical Auxiliaries

1.1.12 Mechanical Auxiliaries

1.1.13 Initial Spares (IC)

1.1.14 Initial Spares (FC)

Total (Equipment)

1.2 Services

1.2.1 Preliminary

1.2.2 Freight and Insurance

26

1.2.3 Erection and

Commissioning

Total (Services)

1.3 Taxes & Duties

1.3.1 Excise Duty

1.3.2 Custom Duty

1.3.3 Central Sales Tax

1.3.4 Service Tax

Total (Taxes & Duties)

1.4 Overheads

1.4.1 Establishment

1.4.2 Audit and Accounts

1.4.3 Contingency

1.4.4 Tools and Plants

Total (Overheads)

Total (Indian Component)

Total (Foreign Component)

Total (E&M Works)

Total (Rs. Crores)

27

Annex-IIB3

Name of Project

Variation Statement of E&M Works (Item-wise)

FE Rate : 0.0000 1.000

(Rs. Lakhs)

Sl. No. Description of Items

(As per Annex-IIB1)

Sanctioned

Cost at -----PL

RCE at

-----PL

Variation Variation due to

Price

Escalation

Change

in Scope

Inadequate

Provision/

over

provision

Change

in Design

Additional

Requirement/new

item/addition/Deletion

Other

Causes

Total

--------

--------

--------

--------

--------

--------

--------

--------

--------

--------

28

(7 DAYS)

PREPARATION

MANAGEMENT

APPROVAL

CEA

(1 DAY)

MAPPING

FROM

ACCOUNTING

TO DPR

HEADS

WORKING

OUT OF

QUANTITIES

&

EXPENDITURE

ESTIMATION

OF BALANCE

QUANTITIES

AND COST

ANALYSIS OF

TIME AND

COST

OVERRUN

VETTING BY

PROJECT

FINANCE

(10 DAYS)

EXAMINATION

50 DAYS

OF THE

PROPOSAL

(10 DAYS)

VETTING OF

PRICE/

QUANTITY

VARIATION

(15 DAYS)

VETTING OF

TIME

OVERRUN

(15 DAYS)

SUBMISSION

OF RCE TO

CORPORATE

OFFICE

VETTED BY

FINANCE

EXAMINATION OF

PROPOSAL;

SEEKING

& RCE

FINALIZATION

(28 DAYS)

FINANCIAL

VETTING

COMPILATION,

(14 DAYS)

REVIEW

OF BRIEF

NOTE &

SUBMISSION

(21 DAYS)

TO MOP/

CLARIFICATION

&

FINALIZATION

PLATE-I

REGIONAL OFFICE LEVEL ACTIVITIES CORPORATE OFFICE LEVEL ACTIVITIES

FLOW CHART FOR PREPARATION OF REVISED COST ESTIMATE (RCE)

OFFICE

PROJECT LEVEL ACTIVITIES

35 DAYS65 DAYS

TOTAL- 150 DAYS

CLARIFICATION

SEEKING

(2 DAYS)

REGIONAL

(8 DAYS)

SUBMISSION

OF RCE TO

(4 DAYS)

(30 DAYS)

CONSTRUCTION

MACHINERY

(50 DAYS)

DAM/ BARRAGE

DESIGN

(30 DAYS)

HYDEL CIVIL

DESIGN

(30 DAYS)

CONSTRUCTION

POWER

(30 DAYS)

E&M DESIGN

(30 DAYS)

POWER

EVACUATION

(30 DAYS)

RECEIPT OF

RCE/CC AND ITS

CIRCULATION

FOR EXAMINATION OF DESIGN/ SCOPE

CHANGE OR ADDITION/ DELETION (50 DAYS)

FLOW CHART OF PROCEDURE FOR VETTING OF RCE

FOR EXAMINATION & VETTING OF RCE

(50 DAYS)

(20 DAYS)

GATES DESIGN

CIVIL

QUANTITIES

CERTIFICATE

CIVIL COST

(21 DAYS)

PHASING OF

EXECUTED &

BALANCE

E&M COST

(21 DAYS)

PHASING OF

E&M COST

COMBINED

PHASING

(5 DAYS)

IDC & FC

(7 DAYS)

PREPARATION

OF APPRAISAL

NOTE AND ITS

APPROVAL

(7 DAYS)

(10 DAYS)

CIVIL WORKS

(10 DAYS)

SCHEDULE &

CONSTRUCTION

PLATE-II

(50 DAYS)

E&M

(20 DAYS)

QUANTITIES

(50 DAYS)

(CMC)

(CMDD)

(GATES DESIGN)

(TCD)

(HCD)

(HPA)

(HE&TD)

(SP&PA)

(HE&TD)

(HPA) (HPA)

(HPA) (F&CA)

(HPA)

(TCD)

(CA-HWF)

Documents

GOVERNMENT OF INDIA MINISTRY OF POWERcea.nic.in/reports/others/hydro/hpa2/rce_guidelines.pdftheir observations. Cost appraisal formations may provide the analysis of cost incurred