Government Accountability Board, P.O. Box 7984, Madison, WI
53707-7984 | 608-261-2028 | web: gab.wi.gov | email: [email protected] Rev
2011-09 Overview of Absentee Voting Rules 22mins Part Three
Slide 3
Overview of Absentee Voting Rules Regular Absentee Voters - By
Mail
Slide 4
3 Definition: Definition: Any otherwise qualified elector who
for any reason is unable or unwilling to appear at the polling
place. Regular Absentee Voters By Mail Definition:
Slide 5
4 Application Requirements Only Military and Overseas electors
may be sent an Absentee ballot electronically Absentee applications
must be received no later than 5pm on the Thursday
Slide 6
5 Regular Absentee Voters By Mail Proof of Identification If
application received by mail, proof of ID must be received with the
application in order for elector to receive a ballot
Slide 7
6 Regular Absentee Voters By Mail Proof of Identification If
application received by mail, proof of ID must be received with the
application in order for elector to receive a ballot Proof of
identification must be provided only once, either with the
application or the ballot* * (unless the voter re-registers with a
new name or address) Proof of identification must be provided only
once, either with the application or the ballot* * (unless the
voter re-registers with a new name or address)
Slide 8
7 Regular Absentee Voters By Mail Proof of Identification
Providers clerks will keep track of electors who provided photo ID
in SVRS Reliers must send list to their Provider to update SVRS
Reliers must request from their Provider a list of regular absentee
voters who have shown a photo ID in prior ballot request Prior to
an election End of an election
Slide 9
8 Proof of Identification If voter resides in a care facility
not served by SVDs, please see Electors at Special Voting
Deputy-Eligible Facilities section Regular Absentee Voters By
Mail
Slide 10
9 Proof of Identification If voter resides in a care facility
not served by SVDs, please see Electors at Special Voting
Deputy-Eligible Facilities section If the elector has provided a
copy of photo ID with the application or with a previous
application or ballot, the clerk initials the certification
envelope before it is sent to the elector Regular Absentee Voters
By Mail
Slide 11
If the regular absentee voter emails/faxes absentee ballot the
photo ID is not required with the application, but can to be sent
back with the voted ballot. If the elector has not met the photo ID
requirement, the clerk completes the Municipal Clerk section of the
certification envelope and the clerk indicates the elector must
provide photo ID with the ballot 10 Proof of Identification If
photo ID is not provided with the absentee ballot, the election
inspectors will treat the ballot as a Provisional on Election Day.
Regular Absentee Voters By Mail
Slide 12
11 Regular Absentee Voters By Mail Duration of Requests As
specified on the application 1/1 12/31 For calendar year
applications (1/1 12/31) If a ballot is not returned, stop sending
ballots Send notice within 5 days Voter can reactivate request by
contacting you
Slide 13
Overview of Absentee Voting Rules Fax and Email Ballots
Military and Overseas Voters Only Regular Absentee Voters - By Mail
Fax and Email Ballots
Slide 14
13 Definition: Definition: Any military or overseas voter may
request their ballot be sent via fax or email. The clerk must honor
the requested method of transmission. Fax and Email Ballots
Military and Overseas Voters Only Definition: ONLY military and
overseas electors can receive a ballot via email or fax.
Slide 15
14 See Election Day Manual for specific instructions on
remaking ballots Special Notes On Election Day (if using optical
scan systems), remake the ballot so it can be processed through the
voting equipment The clerk must initial the ballot before an
absentee ballot is emailed/faxed Fax and Email Ballots Military and
Overseas Voters Only
Slide 16
Overview of Absentee Voting Rules In-Person Absentee Voting in
Clerks Office Regular Absentee Voters - By Mail Fax and Email
Ballots In-Person Absentee Voting - Clerks Office
Slide 17
16 Definition: Definition: Any eligible elector may request to
vote an absentee ballot in person at the office of the municipal
clerk. In-Person Absentee Voting in Clerks Office Definition:
Slide 18
17 In-Person Absentee Voting in Clerks Office Application
Requirements In-person absentee voting begins on the 3rd Monday
before the election In-person absentee voting ends at 5pm on the
Friday preceding the election A clerks office may stay open later
than 5pm on the Friday before the election There is no in-person
absentee voting on the Saturday, Sunday or Monday before the
election
Slide 19
Absentee Mail 18 In-Person Absentee Voting in Clerks Office
Application Requirements If the voter only wishes to vote absentee
at a single election, the combination application/certification
envelope will suffice as the absentee application If the voter
wishes to receive ballots for future elections, they must fill out
the standard absentee ballot request Ballots requested in-person
may not be removed from the clerks office by the voter General
Rule: Special Voting Deputies Military/Overseas email or fax
Slide 20
19 In-Person Absentee Voting in Clerks Office Proof of
Identification All in-person absentee voters must show proof of
identification The clerk should initial the certificate envelope to
indicate that identification was shown.
Slide 21
20 In-Person Absentee Voting in Clerks Office Proof of
Identification Showing ID with an in-person absentee request does
not exempt a voter from providing ID in the future like a by-mail
application would If application received by mail, proof of
identification must be received with the application in order for
elector to receive a ballot The clerk should initial the
certificate envelope to indicate that identification was
shown.
Slide 22
21 In-Person Absentee Voting in Clerks Office Proof of
Identification Showing ID with an in-person absentee request does
not exempt a voter from providing ID in the future like a by-mail
application would If application received by mail, proof of
identification must be received with the application in order for
elector to receive a ballot The clerk should initial the
certificate envelope to indicate that identification was shown
Having provided identification with prior absentee applications
does not exempt the voter from providing identification if voting
in-person at the clerks office
Slide 23
Overview of Absentee Voting Rules Provisional Ballots Regular
Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee
Voting - Clerks Office Provisional Ballots
Slide 24
23 Definition: Definition: If the absentee elector was required
to provide proof of residence or proof of identification with their
absentee ballot and does not, the election officials are to treat
that absentee ballot as a provisional ballot.Definition:
Provisional Ballots
Slide 25
24 Deadline for Voter to Supply Missing Information Due 4pm on
Friday after the election. Provisional Ballots
Slide 26
25 All provisional ballots must be recorded in SVRS on Election
Night. Special Notes Make sure all appropriate canvassing boards
(county and municipality) are informed if the elector provides the
missing information See directions in Appendix F of the SVRS
Application Training Manual Provisional Ballots
Slide 27
Overview of Absentee Voting Rules Presidential Only New &
Former Residents Regular Absentee Voters - By Mail Fax and Email
Ballots In-Person Absentee Voting - Clerks Office Provisional
Ballots Presidential Only
Slide 28
27 Presidential Only New & Former Residents Definition 1:
Definition 1: Any new resident of the state who would be an
eligible elector but cannot meet the 28-day residency
requirement.Definition Definition 2: Definition 2: Any former
resident of the state who if ineligible to vote in their new state
due to a residency requirement.
Slide 29
28 Presidential Only New & Former Residents Application
Requirements Must apply and vote in-person, no earlier than 27 days
before the election, and no later than 5pm on the day before the
election Voter may also apply and vote for This time frame is
specific to a new resident voting for presidential only.
Presidential only at the polling place on Election Day NEW
RESIDENT
Slide 30
29 Presidential Only New & Former Residents Application
Requirements Must fill out a special application for presidential
ballot (GAB-141) Must also show proof of identification Applicant
does not complete GAB-131 and is not registered. NEW RESIDENT Must
show proof of residence
Slide 31
30 Presidential Only New & Former Residents Application
Requirements Must apply within 24 months of leaving Wisconsin
By-mail application using a special absentee application (GAB-140)
This form must be notarized FORMER RESIDENT There is no specific
deadline before the election to apply
Slide 32
31 Must also include proof of identification Presidential Only
New & Former Residents Application Requirements Ballot must be
returned by 4pm on the Friday following the election and postmarked
no later than Election Day FORMER RESIDENT See directions on
entering electors into SVRS in Appendix F of the SVRS Application
Training Manual
Slide 33
32 Presidential Only New & Former Residents Proof of
Identification Both new and former residents must provide proof of
identification unless otherwise exempt or eligible to provide an
alternative document (military, indefinitely confined, etc.).
Slide 34
Overview of Absentee Voting Rules Hospitalized Electors Regular
Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee
Voting - Clerks Office Provisional Ballots Presidential Only
Hospitalized Electors
Slide 35
Definition: Definition: Any qualified elector may register and
request an absentee ballot by agent if hospitalized. 34 Definition:
Up to Seven days. Hospitalized Electors
Slide 36
35 Application Requirements The absentee ballot application may
not be filed earlier than 7 days before the election and no later
than 5pm on Election Day Must submit a signed absentee application
(GAB-121) which indicates that the elector is hospitalized and
provide proof of identification If not already registered to vote,
the hospitalized elector may register to vote by agent up to 5pm on
Election Day. Proof of residence must provided. Hospitalized
Electors
Slide 37
36 Proof of Identification Proof of identification is required
with the application unless otherwise exempt or eligible to provide
an alternative document (military, indefinitely confined, etc.).
Hospitalized Electors
Slide 38
37 Procedure The agent delivers the ballot and envelope to the
hospitalized elector Upon receiving a valid application, the clerk
provides the agent with an initialed absentee ballot and
certificate envelope The hospitalized elector votes the ballot in
the presence of the agent, seals it in the certificate envelope,
and signs the certificate envelope Hospitalized Electors
Slide 39
The clerk insures the ballot is received at the polling place
(on Election Day) or transferred with other absentee ballots to the
polling place 38 Procedure Fax / Email requests may be used in
combination with this procedure The agent signs the certificate
envelope as the witness and returns it to the clerk One time
exception an absentee ballot can be taken from the clerks office by
an individual Hospitalized Electors
Slide 40
Overview of Absentee Voting Rules Sequestered Jurors Regular
Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee
Voting - Clerks Office Provisional Ballots Presidential Only
Hospitalized Electors Sequestered Jurors
Slide 41
40 Definition: Definition: Any eligible registered elector who
indicates that the reason they are requesting an absentee ballot is
because they are a sequestered juror.Definition: Sequestered
Jurors
Slide 42
41 Sequestered Jurors Application Requirements Must submit an
absentee application to the clerk that indicates that the elector
is a sequestered juror no later than 5pm on Election Day
Slide 43
42 Proof of Identification Proof of identification is required
with the application. Sequestered Jurors
Slide 44
43 Procedure If the application is received before 5pm on the
Friday preceding the election the clerk may transmit the ballot as
requested by mail Sequestered Jurors
Slide 45
44 Procedure If the application is received after 5pm on the
Friday preceding the election: The municipal clerk shall
immediately take the ballot to the court in which the elector is
serving as a juror and deposit it with the judge The judge shall
recess court, as soon as convenient, and give the elector the
ballot The judge shall then serve as witness and shall deliver the
ballot to the clerk who shall deliver it to the polling place
Sequestered Jurors
Slide 46
General Absentee Guidelines Indefinitely Confined Electors
Electors Served by Special Voting Deputies (SVDs) Electors Served
at Special Voting Deputies - Eligible Facilities Military Voters
Overseas Voters Regular Absentee Voters - By Mail Fax and Email
Ballots Military and Overseas Voters Only In-Person Absentee Voting
in Clerks Office Provisional Ballots Presidential Only New &
Former Residents Hospitalized Electors Sequestered Jurors Overview
of Absentee Voting Rules | Rev 2011-09 Government Accountability
Board P.O. Box 7984, Madison, WI 53707-7984 608-261-2028 | web:
gab.wi.gov | email: [email protected] End of Part Three and Presentation
General Absentee Guidelines Indefinitely Confined Electors Electors
Served by Special Voting Deputies (SVDs) Electors Served at Special
Voting Deputies - Eligible Facilities Military Voters Overseas
Voters Regular Absentee Voters - By Mail Fax and Email Ballots
Military and Overseas Voters Only In-Person Absentee Voting in
Clerks Office Provisional Ballots Presidential Only New &
Former Residents Hospitalized Electors Sequestered Jurors