Governance

Definition: The use of the institution’s structure of authority and collaboration of its employees to allocate fiscal and personnel assets to accomplish the mission of the college district.

College Mission: “…creating student success through educational leadership”

The word “governance” derives from Latin origins that suggest the notion of “steering” an organization or society in contrast of the traditional “top-down” approach of governments “driving” society or the distinction between “power to” in contrast to government’s “power over.”

Internal Governance System

AQIP Action Project

Internal Governance

Objective: develop an inclusive internal governance system that represents all constituencies and will lead to decisions in a timely and responsive manner

Internal Governance

First Steps:Learn what employees like and don’t like about our

current system– Surveyed all standing committee members from

2005-06 and employee group leaders for 2005-06 and 2006-07

– Conducted personal interviews with leaders in the areas of academics, administration, and student services

Online research of governance systems in other institutions

Internal Governance• Common Threads from employee feedback

– Communication needs to be improved– Many of the committees do important work but should not be

governance committees– The process is often slow and cumbersome– Faculty Senate should have a larger role in academic decisions– C&S is spending too much time checking grammar and should have a

separate process for that task– C&S should be a faculty committee– Some committees had inconsistent meeting habits and some members

did not feel their time was well spent– Some committees members felt they should have a budget and more

power to implement ideas– The system needs to be simplified so decisions can be made in a timely

manner and still provide opportunities for employee participation

Proposed Governance Structure

Types of Committees– Governance: handles policy issues– Working: defined area of responsibility; active

workload at each meeting– Advisory: interact regularly and provide input

and feedback to area chief administrator– Ad Hoc: meet short term for a specific

purpose

Committee Membership

• Some committee positions are appointed by position, others are voluntary

• Volunteers are recommended by employee chairs and appointed by the President

• Terms are two years with approximately 50% of the positions available each year

• Minutes from all governance, working, and advisory committees shall be posted in public folders

Governance Committees

• Faculty Senate

• Curriculum & Standards

• Personnel

• Student Issues & Concerns

Proposed Governance StructureBoard of Trustees

President

Senior Staff

Faculty Senate PersonnelStudent Issues

& Concerns

Curriculum & Standards

Employee Groups Student Government

Working Committees

• Distance Education Committee

• Assessment Steering Committee

• Employee Development Committee

• Student Appeals Committee

• Cultural Events Committees

Proposed Governance & Working Committee Structure

Board of Trustees

President

Senior Staff

Admin Services Committees

Student Services Committees

Academic Services Committees

Faculty Senate Personnel

Employee Development

Cultural Events

Student Issues & Concerns

Student Appeals

Employee GroupsStudent

GovernmentC&S

Distance Education

Assessment

Advisory Committees

• Instructional Leadership Team (ILT)

• Instructional Resource Committee (IRC)

• Planning

Ad Hoc Committee

• Student Scholarships

Proposed Governance, Working, Advisory, and Ad Hoc Committee Structure

Board of Trustees

President

Senior Staff

Academic Services Committees Administrative Services Committees Student Services Committees

Faculty Senate

C&S

Distance Education

Assessment

ILT

IRC

Personnel

Employee Development

Cultural Events

Planning

Student Issues & Concerns

Student Appeals

Student Scholarships

Employee GroupsStudent

Government

What’s next?

• Meet next week to review employee input and determine what adjustments should be made to the proposal.

• Communicate any changes to Senior Staff.• Present the revised proposal at the January in-

service.– Input still welcome

• Prepare final revisions by Feb. 1

AQIP Action Project TeamInternal Governance

• Teri Anderson• Donna Drew• Kevin Drumm• Sharon Elwood• Cheryl Heath• Debbie Iverson

• Norine Kasperik• Debbie Kayser• Rose Koistinen• Dave Marquith• Deborah Rohda