Governance Board Meeting · 2017. 7. 20. · Governance Board Meeting AGENDA (Regular Meeting) Date: July 20, 2017 Time: 3:00‐5:00 p.m. Location: County Administration Center (1600

Governance Board Meeting

AGENDA (Regular Meeting)

Date: July 20, 2017 Time: 3:00‐5:00 p.m. Location: County Administration Center (1600 Pacific Highway, San Diego, CA 92101), Rooms 302‐303

Agenda Items Presenter Page

1 Welcome and Introductions Supervisor Ron Roberts, Chair

2 Non‐Agenda Public Comment Supervisor Ron Roberts, Chair

3 Consent Agenda

a. Approval of June 15, 2017, Board Meeting Minutes

Supervisor Ron Roberts, Chair 3

b. Financial Report: May 2017 Financial Statements


c. Approval of Fiscal and Administrative Authorities


4 Executive Officer & CEO Updates Executive Officers & CEO

5 Informational Items

a. Community Plan Framework Update Greg Anglea, Chair, Community Plan Ad Hoc Committee

b. Executive Indicators Suzanne P. Lindsay, Ph.D., MSW, MPH

Associate Professor of Epidemiology, Emeritus

21

c. Public Safety Program Update

Next Meeting: Thursday, August 17, 2017, 3:00‐5:00 p.m., San Diego County Administration Center, 1600 Pacific Highway, Room 302‐303.

Regional Task Force on the Homeless Governance Board Regular Meeting Minutes

Thursday, June 15, 2017, 3:00‐5:00 p.m. Read and Approved:

Secretary on behalf of Governance Board The regular meeting of the Regional Task Force on the Homeless was called to order at 3:00 p.m. The number of board members required to reach a quorum for this board is 16. A quorum was present at this meeting. ATTENDANCE Present: Karen Brailean Joel Roberts Sean Karafin Ron Roberts Chris Ward Adolfo Gonzales, by proxy Simonne Ruff Tom Gammiere, by proxy Dimitrios Alexiou Jessyca Carr John Ohanian Rolland Slade Laura Tancredi‐Baese Greg Anglea Phil Landis, by proxy Larissa Tabin Jim Vargas Nick Macchione Tod0d Henderson, by proxy Rick Gentry, by proxy Peter Callstrom Laurie Coskey Jessica Chamberlain

Absent: Branden Wermers Michael Hopkins Sue Lindsay Julio Fonseca Rick Schnell Nancy Sasaki Herb Johnson Shelley Zimmerman

3

RTFH Governance Board Meeting Minutes June 15, 2017

2 | P a g e

Agenda Item I – Welcome and Introductions:

Board Chair, Ron Roberts, welcomed board and community members.

Agenda Item II – Non‐Agenda Public Comment

John Kitchin, San Diego Homeless News – spoke on the issue of homelessness and the importance of the city and county working together.

Monica Ball, community member – announced a celebration for acting Executive Director, Dolores Diaz directly after the meeting and invited everyone. Ms. Ball also spoke about a proposition in Los Angeles that raises sales tax to bring in 55 million dollars annually to help with the homelessness issue, which could be done in San Diego.

Agenda Item III – Consent Agenda Items Removed from Consent Agenda

a. Approval of May 18, 2017, Board Meeting Minutes

b. Financial Report: April 2017 Financial Statements & 2015 Form 990

c. FY18 Budget Approval

d. Approval of Procurement Policy

Voting

Motion Motion by Nick Macchione to: Approve the Consent Agenda. Second by Jessyca Carr.

Yay Unanimous

Nay None

Recused None

Agenda Item IV – Executive Officer & Executive Director Updates Ron Roberts, Chair, provided the following updates: The county plans to launch a series of initiatives to see if they can make changes in the homeless

count. He has a pilot plan for cottages for seniors that utilize county land to build high density, lower

cost housing. He stated that he asked his staff to prepare a list of county properties, and has selected 11 that have strong potential to be developed as affordable/homeless housing scattered across the county. They will be analyzing the properties in detail and putting out RFPs and are committing $25 million to be used in combination with those or other properties to leverage into hundreds of units across the county. Approval of the entire Board of Supervisors is needed.

The county will be applying for money for the No Place Like Home initiative, and organizations are asked to write letters in support and send them to Stephanie Gioia. On June 20, 2017, this will be voted on and passed by a majority vote of supervisors.

The new ED has been selected, and Supervisor Roberts hopes to be able to make introductions on the 22nd of June at a reception tentatively set for 4:30 p.m. at Petco Park. The date and location will be set soon.

4


3 | P a g e

Chris Ward, Vice‐Chair, provided the following updates: He thanked Dolores Diaz for her leadership with RTFH and said that he looks forward to working

with her in her new role. He thanked Supervisor Roberts for his work on the County’s new $25 million initiative that was

announced earlier this week. He noticed the City Council’s upcoming Select Committee on Homelessness. The meeting is

Wednesday, June 21st at 2:00 p.m. at City Hall, on the 12th floor.

Dolores Diaz, Executive Director, provided the following updates Dolores thanked the board and membership and took a moment to address the group one last time as

the acting executive director of the RTFH. Many board members commented on her significant efforts and achievements during her tenure at

the RTFH, and she was thanked by all.

Agenda Item V – Action Items

a. Approval of Organizational Assessment Recommendations, David Tweedie, Associate, OrgCode Consulting, Inc., provided the presentation provided the presentation included here.

Public Comment

Mary Case, Executive Director, Crisis House – stated that the integrating domestic violence category might be an issue because we don’t know what the extent of de‐identification is (are the children de‐identified, etc.). She asked if the board would be willing to postpone approving that piece and let the DV council spend some time looking at this and come back with questions or concerns.

Outcome

Chair Roberts clarified that by accepting this item, the board will only be accepting the deliverable—meaning that OrgCode has completed the contractual work and we are going to pay them.

He stated that the new CEO will need to weigh in before this item can come back to the board and that there will be time to provide input.

Public Comment Tom Theisen, former RTFH board president – said he made a point of

studying what is going on nation‐wide and that he strongly urges the board to act on what OrgCode has recommended.

Board Member Discussion

Board members discussed the OrgCode report and learned that Focus Strategies worked with OrgCode to ensure the OrgCode report follows the work being done in developing the Community Plan.

They also learned that the current assessment tool being used is the correct tool, but that additional elements should be measured. The VI/SPDAT is not intended to be an eligibility screener but to determine which clients need what services by when. The challenge is figuring out how to better use the information.

The group discussed coordinated entry, and that it begins by defining the funder requirements so a provider doesn’t knowingly send an unqualified client, along with the need to help providers reduce the number of requirements they have in order to serve a more diverse population so that matching people to programs is easier.

Lastly, the group discussed our HMIS vendor, ServicePoint, and learned that no HMIS vendor is perfect, but ServicePoint is bar none the most effective technical vendor out there.

5


4 | P a g e

Voting

Motion

Motion by Melissa Peterman to: Accept the Organizational Assessment Report as completed by OrgCode. Implementation pending budget approval and final considerations by the new Chief Executive Officer. Second by John Ohanian.

Yay Unanimous Nay None Recused None

b. Approval of 2017 HUD CoC Funding Priorities, Nancy Cannon‐O’Connell, Chair, Scoring Committee, provided the presentation included here.

Public Comment

Kathy Lembo, Executive Director, South Bay Community Services – stated that her organization fully embraces the housing first model, but they have an issue with recommendation number four, because it authorizes the scoring committee to use the tools they created that cut in half the amount of time a person can remain in a temporary housing program which focuses on domestic violence issues and transitional aged youth. This is especially problematic in South Bay, because it can take a client six months to get a visa, so these clients remain in her program at least that long. Therefore, their program will lose six points. Ms. Lembo asked that they use the HUD requirement, which is six months, versus our system’s 90 day requirement. The transitional aged youth are usually funded for 18 to 24 months and more time is necessary.

Board Member Discussion

Board members discussed the more restrictive HUD requirements for the two target populations: Transitional Aged Youth (TAY) and Domestic Violence (DV) and asked where our community stands.

Ms. Cannon‐O’Connell explained that recently HUD has begun to reverse its position, so the Committee looks at the prior years’ experience and at best practice in San Diego before looking at the HUD standard.

HUD generally wants 40 to 50 percent of clients rotated out of those programs within 30 to 40 days, but that is not realistic. For our community, the average length of stay is 198 days. TAY and DV populations go beyond that in many instances. The Committee compensates for this in other categories because they understand the effect it can have. Additional points are given when providers are serving these vulnerable populations.

The committee has also done work around getting data for Transitional Housing (TH) and Rapid Re‐Housing (RRH) and has made a recommendation that increases the length of stay from the current 90 days. The community will also have an opportunity to provide further input.

Voting

6


5 | P a g e

Motion

Motion by Karen Brailean to: 1) Establish participation in the Coordinated Entry System (CES), unless

otherwise prohibited, as part of the eligibility criteria for applying for CoC funds.

2) Authorize the Scoring Committee to give bonus points for: 1) new permanent supportive housing projects that include development or capital costs paid by sources other than CoC Competitive funds; 2) new conjoint projects (projects that combine Transitional Housing and Rapid Rehousing) with reallocation; 3) new PSH projects; 4) any project that self‐reallocates.

3) Maintain the prioritization policies established in October 2015 and July 2016 in accordance with HUD policy CPD 2016‐11 and subsequent updates.

4) Authorize the Scoring Committee to conduct the local scoring and ranking processes (receive, review, score local applications, determine allocations and rank order) to maximize the resources available through the 2017 competition in accordance with established policies. And, instruct the Scoring Committee to report the results of the local process to the Board prior to submittal of the CoC application.

Second by Karen McCabe.

Yay Unanimous Nay None

Recused Jessyca Carr, Herb Johnson, Laura Tancredi‐Baese, Greg Anglea, Phil Landis, Larissa Tabin, Jim Vargas, Simonne Ruff, Joel Roberts

Agenda item VI Informational Items

a. Community Plan Framework Update, Megan Kurteff Schatz, CEO, Focus Strategies, Inc., provided the presentation included here.

Public Comment None Board Member Discussion None b. Hepatitis A Outbreak Update Due to the meeting running longer than expected, item VI.b (Hepatitis A Outbreak Update) was not heard at the meeting. Chair Roberts asked that the presenter stay after to take questions from members. Adjournment: The meeting was adjourned at 4:58 p.m. The Board will reconvene on July 20, at 3:00 p.m.

7

REGIONAL TASK FORCE ON THE HOMELESS GOVERNANCE BOARD ACTION/INFORMATION REPORT

TITLE OF REPORT: May 2017 Financial Statements

ADVISORY COMMITTEE NAME: Executive Committee

ITEM TYPE: X Information □ Action □ Recommendation/Board Policy □ Request to Present at Board Meeting

DATE: July 20, 2017

PRIMARY CONTACT: Deacon Jim Vargas

SECONDARY CONTACT: Tara Osier, Controller

TIME SENSITIVITY: X No □ Yes (If yes, state deadline and why it’s urgent)

Timely review of the financials ensures fiscal oversight and accountability. RECOMMENDATION: This report is Informational Only

OVERVIEW & BACKGROUND SUMMARY: On January 19, 2017, the new Regional Task Force on the Homeless (RTFH) Board of Directors assumed fiscal responsibility for the RTFH, which includes financial planning, financial controls and financial reporting. The financial statements provide information about the financial position, financial activities and cash flows of the RTFH. The detailed financial information is provided as follows:

Balance Sheet as of May 2017 – Attachment A Revenues & Expenses (Consolidated) – July 2016 to May 2017 – Attachment B Revenues & Expenses (by Program / Project) – July 2016 to May 2017 – Attachment C

FISCAL IMPACT: None

FUTURE ACTION NEEDED BY BOARD? If so, by what date?

9

STAFF/AND OR COMMITTEE STATEMENT: None

SUMMARY OF PREVIOUS COMMITTEE AND/OR BOARD ACTION RELATED TO THIS TOPIC: On March 16, 2017, the Treasurer provided the Board of Directors the January 2017 Financial Statements as

an informational report. On April 20, 2017, the Treasurer provided the Board of directors the February 2017 Financial Statements as an

information report. On May 18, 2017, the Treasurer provided the Board of directors the March 2017 Financial Statements as an

information report. On June 15, 2017, the Treasurer provided the Board of directors the April 2017 Financial Statements as an

information report. COMMUNITY PARTICIPATION AND PUBLIC OUTREACH EFFORTS: None

IMPACT ON KEY STAKEHOLDERS, PROJECTS, COMMUNITIES, OR SUB‐POPULATIONS : None

CONNECTIONS TO HUD/HEARTH COMPLIANCE: None

COC BOARD RESPONSIBILITY CATEGORY(S): □ Annual Regional Planning □ Approve CoC Policies □ Conduct regular/annual CoC Plan (includes Point‐in‐Time Count) □ Designate and operate an HMIS □ Develop Coordinated Entry System □ Draft written standards for providing CoC assistance □ Emergency Solutions Grants Evaluation & Recommendations □ Fundraise □ Manage annual CoC funding application □ Monitor CoC & Project Performance X Other – Fiscal oversight

ATTACHMENTS OR BACK‐UP INFORMATION TO REFERENCE: Attachment A ‐ Balance Sheet as of May 2017 Attachment B ‐ Revenues & Expenses (Consolidated) – July 2016 to May 2017 Attachment C ‐ Revenues & Expenses (by Program / Project) – July 2016 to May 2017

10

Regional Task Force on the HomelessBalance Sheet As of May 31, 2017

May 31,17

ASSETS

Current Assets

Total Cash 250,118.01Total Accounts Receivable 126,517.23

Total Contract Accounts Receivable 138,771.82

Total Current Assets 515,407.06

Fixed Assets

Computer Equipment 5,870.27Accumulated Depreciation -5,453.47

Total Fixed Assets 416.80

Other Assets

Gift Card Inventory 2,088.00

Prepaid Insurance 11,754.73

Prepaid Expense 1,685.00Deposits 1,821.00

Total Other Assets 17,348.73

TOTAL ASSETS 533,172.59

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Total Accounts Payable 57,393.12

Total Payroll Related Liabilities 34,658.07Total Deferred Revenue 30,273.00

Total Current Liabilities 122,324.19

Total Liabilities 122,324.19

Equity

Net Assets

Unrestricted 351,908.84Temporarily Restricted 18,500.00

Total Net Assets 370,408.84Revenue over (under) Expenses 40,439.56

Total Equity 410,848.40

TOTAL LIABILITIES & EQUITY 533,172.59

Attachment A

11

Regional Task Force on the Homeless FY16-17 Revenues & Expenses (Consolidated)

July 2016 - May 2017

May 17 FY16-17 FY16-17 Budget Budget Activity Activity Budget Variance Variance

Mnthly YTD YTD $ 91.67%Revenue

HUD CoC Grants 197,427 1,566,615 1,956,894 390,279 80.06%Local Government Contracts 6,850 81,850 95,701 13,851 85.53%Other Local Contracts 25 10,500 21,000 10,500 50.00%Private Donations / Foundations 13 61,466 119,000 57,534 51.65%Membership Fees 25 6,127 0 -6,127ServicePoint Fees 6,248 53,881 70,000 16,119 76.97%

Total Revenue 210,587 1,780,439 2,262,595 482,156 78.69%

ExpensesTotal Salary 105,184 816,374 1,039,065 222,691 78.57%

Total Benefits 21,059 187,330 236,547 49,217 79.19%

Direct Costs: HMIS 6,336 75,392 148,048 72,656 50.92% Other Consultants 64,801 458,173 556,517 98,344 82.33% Software 767 22,284 22,848 564 97.53% Equipment 827 22,321 32,500 10,179 68.68% Out of Town Travel 4,287 16,052 13,000 -3,052 123.48% Conference Fees 0 7,922 6,000 -1,922 132.03% PITC Expenses 0 13,542 20,600 7,058 65.74%

Total Direct Costs 77,016 615,687 799,513 183,826 77.01%

Indirect Costs: Rent / Storage 4,994 47,627 53,607 5,980 88.84% Business Insurance 647 6,239 28,058 21,819 22.24% Taxes / Bank Fees 150 154 1,125 971 13.65% Phone / Internet 1,710 15,294 13,263 -2,031 115.32% Supplies / Copier 729 10,668 12,333 1,665 86.50% Local Mileage/Parking 1,303 10,479 8,441 -2,038 124.15% Membership/Subscription Fees 0 629 775 146 81.16% Board Expenses 0 1,175 1,000 -175 117.46% Staff Development 318 1,489 1,200 -289 124.05% Audit 1,250 6,950 10,000 3,050 69.50% IT Support 1,725 19,135 11,500 -7,635 166.39% Miscellaneous 158 770 1,167 397 66.00%

Total Indirect Costs 12,985 120,608 142,470 21,862 84.66%

Contingency Reserve 0 0 5,000 5,000 0.00%

Total Expenses 216,244 1,739,999 2,222,595 482,596 78.29%

Revenue over -5,656 40,440 40,000 -440 101.10% (under) Expenses

Attachment B

12

Regional Task Force on the Homeless

FY16-17 Revenues & Expenses (by Program/Project)July 2016 - April 2017

May 17 FY16-17 FY16-17 Budget Budget Activity Activity Budget Variance Variance

Mnthly YTD YTD $ 91.67%Revenue

HMIS Program a 63,194 750,755 908,204 157,449 82.66%CES Program b 53,096 362,830 471,333 108,503 76.98%CoC Planning c 75,486 452,879 623,558 170,679 72.63%PITC Project d 12,500 139,782 165,000 25,218 84.72%General Operations (G&A) 6,311 74,192 94,500 20,308 78.51%

Total Revenue 210,587 1,780,439 2,262,595 482,156 78.69%

ExpensesHMIS Program 63,194 736,238 908,204 171,966 81.07%CES Program 53,096 362,830 471,333 108,503 76.98%CoC Planning 81,794 429,020 583,558 154,538 73.52%PITC Project 14,861 149,321 165,000 15,679 90.50%General Operations (G&A) 3,298 62,590 94,500 31,910 66.23%

Total Expenses 216,244 1,739,999 2,222,595 482,596 78.29%

Net ActivityHMIS Program 0 14,517 0 -14,517CES Program 0 0 0 0CoC Planning -6,309 23,859 40,000 16,141PITC Project -2,361 -9,539 0 9,539General Operations (G&A) 3,013 11,602 0 -11,602

Revenue over (under) Expenses -5,656 40,440 40,000 -440 101.10%

a HMIS Program funded primarily by one HUD Grant, which expired October 31, 2016 and the renewalexpires October 31, 2017.

b Coordinated Entry System (CES) Program funded by one HUD Grant, which expires October 31, 2017.

c CoC Planning Project funded primarily by two HUD Grants, which expire June 30, 2017.

d Point-In Time Count (PITC) Project funded by both CoC Planning Grants, which expire June 30, 2017.

Attachment C

13

RTFH GOVERNANCE BOARD – ACTION/INFORMATION REPORT

TITLE OF REPORT: Board Resolutions to designate Check Signing Authority and to delegate Contracting Authority

ADVISORY COMMITTEE NAME: Executive Committee

ITEM TYPE: □ Information X Action □ Recommendation/Board Policy □ Request to Present at Board Meeting

DATE: July 20, 2017

PRIMARY CONTACT: Deacon Jim Vargas

SECONDARY CONTACT: Tara Osier, Controller

TIME SENSITIVITY: □ No X Yes (If yes, state deadline and why it’s urgent)

Timely adoption of the recommended board resolutions is necessary to designate check signing authority and delegate contract authority to the new CEO, Gordon Walker.

RECOMMENDATION: Approve and adopt the resolutions (Attachment A & B) to designate check signing authority and delegate contract authority to the new CEO, Gordon Walker, as recommended by the RTFH’s Legal Counsel (Procopio).

OVERVIEW & BACKGROUND SUMMARY: On June 21, 2017, the new CEO, Gordon Walker, began employment at the RTFH. Legal Counsel for the RTFH has recommended both resolutions.

The Board Resolution to designate Check Signing Authority is consistent with best practices, and financial institution requirements for corporate entities, for the Board to authorize signers on RTFH’s bank accounts. The proposed resolution is also consistent with the RTFH’s procurement and fiscal policies.

The Board Resolution to delegate Contracting Authority is consistent with nonprofit corporation best practices and generally accepted accounting principles, along with procurement and fiscal policies, to delegate some appropriate level of contracting authority to management. Otherwise, the full board would need to separately authorize each contract, expenditure and commitment that the RTFH enters into. The Board may select what it believes is the appropriate dollar amount for this authority.

Approval of this recommendation will ensure proper financial contracting authorization and responsibility of the organization’s operations without interruption. FISCAL IMPACT: FUTURE ACTION NEEDED BY BOARD? If so, by what date?

15

STAFF/AND OR COMMITTEE STATEMENT:

Legal Counsel recommended and prepared Board Resolution No. 2017‐07‐20‐A. Legal Counsel recommended and prepared Board Resolution No. 2017‐07‐20‐B.

SUMMARY OF PREVIOUS COMMITTEE AND/OR BOARD ACTION RELATED TO THIS TOPIC:

On January 19, 2017, the Board approved Board Resolution No. 2017‐01‐19‐B, for Check Signing Authority. On March 16, 2017, the Board approved Board Resolution No. 2017‐03‐16‐A, for Check Signing Authority.

COMMUNITY PARTICIPATION AND PUBLIC OUTREACH EFFORTS: None IMPACT ON KEY STAKEHOLDERS, PROJECTS, COMMUNITIES, OR SUB‐POPULATIONS : None CONNECTIONS TO HUD/HEARTH COMPLIANCE: None COC BOARD RESPONSIBILITY CATEGORY(S):

□ Annual Regional Planning □ Approve CoC Policies □ Conduct regular/annual CoC Plan (includes Point‐in‐Time Count) □ Designate and operate an HMIS □ Develop Coordinated Entry System □ Draft written standards for providing CoC assistance □ Emergency Solutions Grants Evaluation & Recommendations □ Fundraise □ Manage annual CoC funding application □ Monitor CoC & Project Performance X Other – Infrastructure Organization Financial and Contracting Authority

ATTACHMENTS OR BACK‐UP INFORMATION TO REFERENCE :

Attachment A ‐ Board Resolution No. 2017‐07‐20‐A – Check Signing Authority Attachment B ‐ Board Resolution No. 2017‐07‐20‐A – Contracting Authority

16

DOCS 2972708.1

RESOLUTION NO. 2017-07-20-A

RESOLUTION OF THE BOARD OF DIRECTORS OF THE REGIONAL TASK FORCE ON THE HOMELESS, INC. TO DESIGNATE CHECK SIGNING AUTHORITY

WHEREAS, at its July 20, 2017 meeting, the Board of Directors (“Board”) of the Regional Task Force on the Homeless, Inc. (“RTFH”) authorized the individuals holding the following governance and management positions to sign checks and other duly-authorized documents consistent with the operating contracts and agreements approved by the Board, or otherwise consistent with Board policy:

Board Chair, currently Ron Roberts

Board Vice-Chair, currently Chris Ward

Board Treasurer, currently Deacon Jim Vargas

Board Secretary, currently Karen Brailean

CEO, currently Gordon Walker

Coordinated Entry System (CES) Coordinator, currently Chris Shilling

NOW, THEREFORE, this Board of the RTFH does hereby find and resolve as follows:

1. The individuals in the positions identified above are hereby granted authority tosign checks and other duly-authorized documents on behalf of the RTFH consistent with the operating contracts and agreements approved and authorized by the Board, or otherwise consistent with Board policy.

2. Two authorized signatures are required for all checks exceeding $10,000, and atleast one of the signers must be a Board member.

3. The CEO may not sign checks that are made out to himself.

[END OF RESOLUTION]

Attachment A

17

2 DOCS 2972708.1

SECRETARY’S CERTIFICATE

I, Karen Brailean, Secretary of the Board of Directors of the Regional Task Force on the Homeless, Inc., a California nonprofit public benefit corporation, County of San Diego, California, hereby certify as follows:

The attached is a full, true, and correct copy of a resolution duly adopted at a regular meeting of the Board of Directors of the Regional Task Force on the Homeless, Inc., which was duly and regularly held on the 20th day of July, 2017, at which meeting all of the members of the Board of Directors had due notice and at which a quorum thereof was present; and at such meeting such resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

WITNESS my hand this 20th day of July, 2017.

____________________________________ Secretary of the Board of Directors of the Regional Task Force on the Homeless, Inc.

18

DOCS 2973511.1

RESOLUTION NO. 2017-07-20-B

RESOLUTION OF THE BOARD OF DIRECTORS OF THE REGIONAL TASK FORCE ON THE HOMELESS, INC. TO DELEGATE LIMITED CONTRACTING AUTHORITY TO THE CHIEF EXECUTIVE OFFICER

WHEREAS, the Regional Task Force on the Homeless, Inc. (“RTFH”) is a California nonprofit public benefit corporation that was incorporated on or about June 17, 2004 for charitable purposes pertaining to and supporting homeless persons;

WHEREAS, the RTFH regularly applies for and depends upon grants and other public, government and philanthropic funding, and the RTFH regularly enters into and amends service and vendor contracts, in order to carry out its charitable purposes;

WHEREAS, the Board of Directors (“Board”) of the RTFH meets regularly to approve and authorize funding applications, service and vendor contracts, and policies and procedures for the RTFH and its Board; and

WHEREAS, the Board desires to delegate limited authority to the Chief Executive Officer (“CEO”) of the RTFH, currently Gordon Walker, to apply for grants and other funding on its behalf, and to enter into and amend service and vendor contracts, on behalf of the RTFH as set forth below.

NOW, THEREFORE, this Board of the RTFH does hereby find and resolve as follows:

1. The CEO is hereby delegated authority to negotiate and enter into purchase,services and vendor contracts, and amendments thereto, on behalf of the RTFH that are not inconsistent with the charitable purposes of the RTFH, and that are not inconsistent with the RTFH Procurement Policy or other Board policies, for any such contracts that are in furtherance of a Board-approved budget item. Notwithstanding, contracts in an amount greater than $100,000 must first be presented to the Board or Executive Committee for final approval.

2. The CEO is hereby delegated authority to apply for, accept and bind the RTFHwith regard to private or public grants or gifts that are not inconsistent with the charitable purposes of the RTFH. Non-cash grants or gifts must be presented to the Board or its Executive Committee for acceptance.

3. The CEO shall not enter into any contract or transaction inconsistent with theconflict of interest policies and procedures of the RTFH.

[END OF RESOLUTION]

Attachment B

19

2 DOCS 2973511.1

SECRETARY’S CERTIFICATE

I, Karen Brailean, Secretary of the Board of Directors of the Regional Task Force on the Homeless, Inc., a California nonprofit public benefit corporation, County of San Diego, California, hereby certify as follows:

The attached is a full, true, and correct copy of a resolution duly adopted at a regular meeting of the Board of Directors of the Regional Task Force on the Homeless, Inc., which was duly and regularly held on the 20th day of July, 2017, at which meeting all of the members of the Board of Directors had due notice and at which a quorum thereof was present; and at such meeting such resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

WITNESS my hand this 20th day of July, 2017.

____________________________________ Secretary of the Board of Directors of the Regional Task Force on the Homeless, Inc.

20

San Diego Homeless System of Care

Executive System Indicators

Reporting Period: Fiscal Year 2017 (October 1, 2016 - September 30, 2017) Year-to-DateClient Population: All Client Populations (Veterans, Chronically Homeless, Families, Youth)Date of Publication: July 15, 2017 / Data Current Through: June 15, 2017

Oct 2016 Nov 2016 Dec 2016 Jan 2017 Feb 2017 Mar 2017 Apr 2017 May 2017

0

500

1000

Number of Clients

1,207

942

1,044

9261,031913

1,320

1,018 1,014

384

1,290

930

392

1,069

1,230

395

824

372

870

441

328

415

348

Entries to the System of Care

Entry TypeNew Entries to the System

Previously Served

Previously Permanently Housed

Select Project TypeAll Project Types


0

100

200

300

400

500

600

700

800

900

Number of Clients

470

365

886744

662576

331

613

611

302162

597717

211

588

367

224

236

576

373375

73106 7181

220

403

366451 6188

8

643

1 4

Unique Client Entries by Project Type

Project TypeEmergency Shelter

Transitional Housing

Safe Haven

Rapid Re-Housing

Permanent Supportive Housing

Permanent Housing w/ Services

PH - Housing Only


0K

1K

2K

3K

Number of Clients

2,2801,8951,875

1,557

2,704

2,478

1,748

1,622

3,434 3,4363,261

1,611

1,732

2,6513,392

1,493

1,783

1,677

3,477

1,6921,514

3,531

103

1,724

1,676

3,499

1,670

17

3,335

247244 244 250250250251251

Unique Clients Served by Project TypeProject TypeEmergency Shelter

Transitional Housing

Safe Haven

Rapid Re-Housing

Permanent Supportive Housing

Permanent Housing w/Services

PH - Housing Only

Regional Task Force on the Homeless | 4699 Murphy Canyon Road, Suite 104 • San Diego, CA 92123 | www.RTFHSD.org

21

San Diego Homeless System of Care

Executive System Indicators

Oct 2016* Nov 2016* Dec 2016* Jan 2017* Feb 2017* Mar 2017* Apr 2017* May 2017*

0K

2K

4K

6K

8K

Number of Clients

7,018 7,111 7,1217,546 7,619

8,108 8,186 8,361

709(9%)

635(8%)

649(9%)

596(8%)

660(9%)

585(7%)

582(8%)

578(7%)

Clients Permanently Housed and Clients in Need of Permanent Housing

Client TypePermanently Housed

In Need of Housing


0

100

200

300

400

Number of Clients

418

315

312

310

169

293

120

290290

152

284

86

105

126

85

148162133

66

16597

97

9970

175

106

136

105

173

93

Clients Permanently Housed by Housing Type

Housing TypeEntry to Permanent Housing Project

Rapid Re-Housing Move-In

Permanent Housing w/Subsidy

Permanent Housing w/o Subsidy

Oct 2016* Nov 2016* Dec 2016* Jan 2017* Feb 2017* Mar 2017* Apr 2017* May 2017*

0K

1K

2K

Number of Clients 2,262

2,129

2,826

1,288 1,373

1,146 1,140

1,319

1,048

2,025

2,768

1,217

1,362

192

1,999

179

1,438

1,1491,246

269

1,377

116 205 166

1,074

1,093 1,070

249

228 282

1,038

1,949

251 289237 301147

293

2,702

Clients in Need of Permanent Housing by PopulationPopulationVeterans

Chronically Homeless Veterans

Chronically Homeless

Individuals in Families

Unaccompanied Youth

*In Need of Permanent Housing estimate based on most recent project entry during prior 3-month period (ex: May 2017: March 1st - May 31st, 2017).

Regional Task Force on the Homeless | 4699 Murphy Canyon Road, Suite 104 • San Diego, CA 92123 | www.RTFHSD.org

22

RTFH Executive Committee Meeting Materials 071317.pdfBlank PageBlank Page

Executive System Indicators 7.11.17 p2 (2).pdfExecutive System Indicators 7.11.17 p1.pdfBlank PageBlank PageBlank PageBlank PageBlank Page

Documents

Governance Board Meeting · 2017. 7. 20. · Governance Board Meeting AGENDA (Regular Meeting) Date: July 20, 2017 Time: 3:00‐5:00 p.m. Location: County Administration Center (1600