Google Documents (Docs) Working together to get it done ERDTS Division Educational Technology Chester County Intermediate Unit

Google Documents (Docs)Working together to get it done

ERDTS DivisionEducational TechnologyChester County Intermediate Unit

Copyright 2008 ERDTS Division, CCIU 24

NETS•Students

2. Comunication and Collaboration

Students use digital media and environments to communicate and work collaboratively, including at a distance, to support individual learning and contribute to the learning of others.


21st Century Skills

Learning and Innovation Skills…are being recognized as the skills that separate students who are prepared for increasingly complex life and work environments in the 21st century, and those who are not. A focus on creativity, critical thinking, communication and collaboration is essential to prepare students for the future.


NETS•Teachers

3. Model Digital-Age Work and Learning

Teachers exhibit knowledge, skills, and work processes representative of an innovative professional in a global and digital society.


Video Tutorials


Getting Started

You will need a Google account (as will all other collaborators) in order to create and edit documents.

www.google.com/accountsYou can also use this account to access Gmail, iGoogle, Google Sites, etc. If you already use Gmail, you already have a Google Account. Signing up for a Google Account doesn’t automatically sign you up for Gmail.

http://www.google.com/accounts


Access Google Docs

Access Google Documents by logging in: – directly at: docs.google.com – from the Google homepage: www.google.com

http://www.google.com/




What Can I do with Google Docs?

• upload Word documents, spreadsheets, presentations that are stored online

• invite others to view and/or edit these documents

• chat in real-time while working simultaneously

• publish your work online


Creating a Document

Select type of New document to create or choose a file to Upload – uploaded file choices: txt, doc, rtf, odt, sxw, ppt, pps, csv, xls, ods


Editing Your Document

Use the WYSIWYG editor tools to create or edit your document, making sure to save any changes if your document is not set to be automatically saved.


Managing your DocumentsTo see a list of all your documents, click on Docs home.


Check the box next to the chosen document in “Docs Home” and select Share or click on if you are currently in the document.

Sharing your Documents


• Enter the participant’s email in the box (must have a Google Account to be able to edit.)

• Designate participants as collaborators (full editing privileges) or as viewers (viewing only) & choose advanced permissions.

• Click to send email notifications to participants regarding document (not necessarily needed…participants will automatically see document on their Docs Home page.)

Sharing your Documents


To publish, preview or see a list of revisions, check the box next to the chosen document on the Docs Home page and select or use the buttons available on the document’s

page.

Publishing your Document


• If more than one person is viewing or editing a document, a popup box will appear with their names.

• With spreadsheets and presentations, the chat feature can be enabled by clicking .

Discuss your documents


• Access the shared sample documents and practice making changes to them.

• Upload or create your own documents and share them with others.

• Try to edit a document someone else has shared with you

• Use the chat feature if you are working on a spreadsheet or presentation with someone else

Practice!