Gold Silver Bronze - csaregistries.cato your feedback! Best regards, Robert A. Flemington, P. Eng. President Page i. VCR Inc. Registration Guide 1999 ... VCR Inc. Transmittal Form

Canada's Climate ChangeVoluntary Challenge & Registry Inc.

Registration Guide 1999Registration Guide 1999

BronzeBronzeChampionChampionLevel ReporterLevel Reporter

SilverSilverChampionChampionLevel ReporterLevel Reporter

GoGoldldChampionChampionLevel ReporterLevel Reporter

Copies of this publication may be obtained from:

Canada’s Climate ChangeVoluntary Challenge and Registry Inc.Suite 600, 170 Laurier Avenue WestOttawa, Ontario K1P 5V5Tel.: (613) 565-5151Fax: (613) 565-5743E-mail: [email protected] site: www.vcr-mvr.ca

Other publications available from the VCR Inc. office include the following:

1. VCR Inc. Annual Report 19982. Champion News

Toutes publications du bureau de MVR inc. sont disponibles en français.

This publication is printed on Domtar Plainfield Plus paper. It is a No. 1,Canadian, recycled offset sheet containing 20 per cent postconsumer fibre.

Canada's Climate ChangeVoluntary Challenge & Registry Inc.

Registration Guide 1999

VCR Inc. Registration Guide 1999

President’s Message

This new Registration Guide is intended to walk you throughthe process of submitting your report. From baselinedevelopment, through target setting, to the documentationof achieved results, this Guide will help you to prepare yourAction Plans and Progress Reports for inclusion in the VCRInc. Registry. It also includes other reporting tools that willassist you in the preparation of your report such as up-to-dateemissions factors and a complete description of our new, morerigorous Champion-level reporting system.

As the nation ponders the elements of a NationalImplementation Strategy for greenhouse gas emissionsreduction, it is even more critical that we understand and document the good efforts thatyour report will reflect. We need to continue to quantify the degree to which voluntaryactions are reducing what has otherwise been an expanding inventory of Canadian greenhousegas emissions.

It is my hope that with the introduction of this Guide, in addition to Champion-levelreporting, more rigorous entry requirements, and our annual Leadership Awards, you willbe encouraged to deepen your level of reporting. It is our intention to review all aspects ofour activities on an annual basis so that, together, we can find ways to improve the depthand breadth of reporting and to foster even greater greenhouse gas emissions reductions inthe spirit of continuous improvement.

As you use the Guide, you may find areas for improvement. We welcome and look forwardto your feedback!

Best regards,

Robert A. Flemington, P. Eng.President

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Page i i

Readers’ CommentsAny comments or questions regarding the contents of this Guide should be directed to:

Canada’s Climate ChangeVoluntary Challenge and Registry Inc.Suite 600, 170 Laurier Avenue WestOttawa, Ontario K1P 5V5Tel.: (613) 565-5151Fax: (613) 565-5743E-mail: [email protected] site: www.vcr-mvr.ca

Contents

President’s Message ....................................................................................................................... iReaders’ Comments ....................................................................................................................... iiAcknowledgements ........................................................................................................................ v

1. Background ............................................................................................................................. 11.1 Who We Are .............................................................................................................................. 11.2 How We Are Structured............................................................................................................. 11.3 What We Do ............................................................................................................................. 21.4 Why Get Involved? .................................................................................................................... 31.5 What Is the Registration Procedure? .......................................................................................... 3

2. Registry Developments ............................................................................................................ 52.1 Go for Gold! .............................................................................................................................. 52.2 Raising the Bar .......................................................................................................................... 52.3 On-line Registration .................................................................................................................. 6

3. Building Your Report ................................................................................................................ 73.1 Obtain Senior Management Support ......................................................................................... 73.2 Develop an Inventory ................................................................................................................ 83.3 Establish Projections ................................................................................................................ 123.4 Set Targets ............................................................................................................................... 133.5 Identify Measures to Achieve Targets ....................................................................................... 143.6 Record Results Achieved .......................................................................................................... 153.7 Describe Your Education, Training and Awareness Programs ................................................... 173.8 Prepare an Executive Summary ................................................................................................ 183.9 Submit Your Report ................................................................................................................. 183.10 Champion Reporting Checklist ............................................................................................... 20

4. Related Activities .................................................................................................................. 234.1 Leadership Awards ................................................................................................................... 234.2 Trade Associations ................................................................................................................... 254.3 Baseline Protection and Credit for Early Action ....................................................................... 264.4 Greenhouse Gas Emission Reduction Trading Pilot ................................................................. 274.5 Pilot Emissions Reduction Trading Program ............................................................................ 274.6 ÉcoGESte ................................................................................................................................ 274.7 Clean Development Mechanism / Joint Implementation ......................................................... 284.8 Technology Early Action Measures Projects ............................................................................. 284.9 Federation of Canadian Municipalities and Partners for Climate Protection ............................ 294.10 Office of Energy Efficiency Programs ...................................................................................... 29

5. Reference Materials ............................................................................................................... 315.1 Global Warming Potentials ...................................................................................................... 315.2 Fossil Fuel Emissions Factors ................................................................................................... 325.3 Electric Energy Consumption Indirect Emissions Factors ........................................................ 345.4 Unit Conversion Tables ........................................................................................................... 345.5 List of Acronyms ..................................................................................................................... 355.6 Contact Information................................................................................................................ 36

VCR Inc. Transmittal Form ............................................................................................................ 43Standardized Reporting Template .................................................................................................. 47

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Acknowledgements

The development of this Registration Guide is the culmination of our experience overthe past year and builds upon the work of Natural Resources Canada’s Participant’s Handbookpublished in 1995. We hope that the introduction of this new, more rigorous registrationsystem will serve to encourage continuous improvement and to deepen the level of reportingamong our registrants. The Guide provides specific help in the preparation of Action Plansand subsequent Progress Reports, and it will be updated annually to reflect new developmentsas they materialize.

Of the many people who provided us with support and information for this Guide, we areespecially indebted to the 24 members of our Technical Advisory Committee, whose expertisein the field of climate change has proven invaluable throughout this process:

• Les Aalders, Air Transport Association of Canada• David Bell (TAC Chair), York Centre for Applied Sustainability• Peter Chantraine, DuPont Canada Inc.• Louise Comeau, Federation of Canadian Municipalities• Ken Crane, Luscar Ltd.• Fred Gallagher, Vision Quest Windelectric Inc.• Pierre Guimond, Canadian Electricity Association• Paul Hansen, DaimlerChrysler representing the Canadian Vehicle Manufacturers’ Association• Lyle Hargrove, Canadian Auto Workers• Dianne Humphries, Canadian Energy Efficiency Alliance• Paul Kovacs, Institute for Catastrophic Loss Reduction, Insurance Bureau of Canada• Eric Lawton, Ontario Ministry of Energy, Science and Technology• Peter Love, Lourie & Love Environmental Management Consulting representing Pollution Probe• Nick Marty, Natural Resources Canada• Scott McCoombs, Nova Scotia Department of Natural Resources• Tom Michelussi, Altus Environmental Engineering representing the Canadian Association of

Petroleum Producers and the Canadian Petroleum Products Institute• Rob Milne, Enbridge Consumers Gas• Susan Olynyk, Dofasco Inc.• Merrell Anne Phare, Centre for Indigenous Resources• Steve Pomper, Alcan Aluminium Limited• Peter Sol, Environment Canada• Peter Telford, Ontario Ministry of Energy, Science and Technology representing the National

Air Issues Coordinating Committee• Lucie Veilleux, Canadian Pulp and Paper Association• Rick Williams, British Columbia Ministry of Environment, Lands and Parks

Special thanks should also be extended to Doug Bradley of Domtar Inc., who assisted uswith the development of the section related to sequestration; Frank Neitzert of EnvironmentCanada for providing us with emissions data; and Joe Kostler of Alberta Power Limited forsupplying us with electricity emissions factors on behalf of the Canadian ElectricityAssociation.

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1. Background

1.1 Who We Are

The Voluntary Challenge and Registry(VCR) was first established by NaturalResources Canada (NRCan) in 1995 as akey element of Canada’s National ActionProgram on Climate Change1. Theintention was always to house the VCRprogram in an independent organization forits ongoing operation; and in October 1997,this intention became a reality. Wecompleted our transition from a governmentprogram to a private-public partnership,implementing a December 1996 decisionmade by the federal and provincial ministersof energy and environment to incorporateVCR Inc. as an independent entity.

We currently draw two-thirds of ouroperating funds from the private sector andthe balance from federal and provincialgovernments across Canada.

Our purpose is to encourage organizationsfrom all sectors of the economy to acceptgreater accountability for greenhouse gas(GHG) generation, serving as a catalyst toensure that Canada’s overall climate changeobjectives are addressed by both private andpublic sectors alike through voluntaryactions. We are not responsible for thedevelopment of Canada’s strategy on climatechange, nor are we intended to serve as thesole support in the drive to encourage GHGemission reduction activities.

Our overriding objective is to Challengeboth current and potential registrants fromall economic sectors and geographic regionsto undertake voluntary actions that willcontribute towards the reduction of Canada’sGHG emissions.

The Registry component of our operationsserves to record the actions planned andexecuted by our registrants, providing themwith the opportunity to exchangeinformation and to share best practices withtheir peers. It is not intended to provide acomprehensive inventory of Canada’s GHGemissions, but rather to serve as a means ofdemonstrating and recording the individualcontributions being made in support of theoverall GHG emission reduction initiative.

1.2 How We Are Structured

In our new form, we report to a Council ofChampions, comprised of seniorrepresentatives from leading industryorganizations and government bodiessupporting the corporation. Each councilmember serves as the ‘champion’ of thevoluntary challenge in his/her sector orregion. Together, all council membersrepresent over 78 per cent of the opportunityfor business and government operations toreduce GHG emissions in Canada.

1 In the spring of 1990, federal , provincial and territorial energy and environment ministers and their officials beganwork on a national strategy to address climate change. Ensuing discussions resulted in the development of the NationalAction Program on Climate Change, which sets out the principles, strategic directions and opportunity areas that Canadawill pursue to reduce greenhouse gas emissions.


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Canadians. Our office is comprised of sixstaff functions: President, ExecutiveAssistant, Communications, MembershipServices, Registry Analysis and DatabaseManagement.

Our MissionProvide the means for promoting, assessingand recognizing the effectiveness of thevoluntary approach in addressing Canada’sclimate change objectives.

Our Mandate• Recruit broad participation from all

economic sectors and geographic regions,with the support of the VCR Inc. Councilof Champions and in conjunction withsector associations.

• Record and document participation,action plans, best practices andachievements of VCR Inc. registrants.

• Analyze actions and achievements,consider their potential for furtherprogress, and provide related support toVCR Inc. registrants.

• Recognize, publicize and promote VCRInc. registrants making progress towardsCanada’s climate change objectives withthe support of the VCR Inc. TechnicalAdvisory Committee.

• Prepare progress reports and annualreports, and identify issues for con-sideration in the evolution of VCR Inc.

Our Specific Goals• Engage more registrants.• Increase the commitment of existing

registrants.• Continue to develop strong ties with

associations and other existing programs.• Expand awareness of VCR Inc. activities

beyond existing members withinindustrial, business and governmentsectors through the Web site.

• Improve the functionality and utility of

Our Board of Directors is drawn from theCouncil. Industry representatives are electedon an annual basis at our Council ofChampions Meeting, while governmentrepresentatives are appointed by the federalminister of Natural Resources Canada. TheBoard receives guidance from the followingthree committees:

The Governance Committee was establishedto permit review of the issues related to theelection and nomination of board membersand to assess the performance of theTechnical Advisory Committee. It iscomprised of a Chair and two other boardmembers.

The Audit Committee was created to reviewthe audited year-end financial statementsand reports and to meet with the auditors.Much like the Governance Committee,there is a Chair and two board members,and it is their responsibility to satisfythemselves, on behalf of the Board, that ourfinancial requirements are met.

A Technical Advisory Committee wasestablished to provide, at the request of theBoard, recommendations concerningtechnical issues. It is comprised ofrepresentatives from academia, labour,environmental non-governmentorganizations, the aboriginal community,industry and governments.

1.3 What We Do

The VCR Inc. office was created to supportthe Council of Champions in thedevelopment of an engagement strategy torecruit more organizations, morepartnerships with associations and moreawareness of the voluntary approach by all

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VCR Inc. so that registrants and thepublic can easily understand the issues,commitments and achievements relatedto the reduction of GHG emissions.

• Provide existing and potential registrantswith the tools and guidelines required formore rigorous and standardizedreporting.

• Create tangible incentives to encourageexisting and potential registrants tobecome a Bronze, Silver or GoldChampion Reporter and, ultimately, aVCR Inc. Leadership Award Winner.

• Continue to play an active role in a varietyof climate change consultation processes.

• Assess the results of our annual VCR Inc.Stakeholder Survey.

1.4 Why Get Involved?

• To voluntarily contribute towardsCanada’s climate change objectives andto encourage others to do the same.

• To lend credence to the concept thatsignificant GHG emission reduction canbe achieved through voluntary actions.

• To prepare for potential baselineprotection and credit for early actionsystems.

• To receive credible public recognition.Since our incorporation, we have sought tocreate real, tangible benefits tied toparticipation in our initiatives. Thesebenefits include the following:

- public recognition of ‘best practices’ atsenior government and industry levelsthrough our annual LeadershipAwards;

- use of VCR Inc. Champion logos;- worldwide exposure for Action Plans

and Progress Reports through our Website; and

- development and widespread circula-

tion of success stories to highlight theachievements of registrants through ourbimonthly newsletter, ChampionNews.

• To access a vital public forum.The new Champion-level ReportingSystem will provide a vital public forumfor registrants to identify and benchmarktheir progress with other registrants. Itwill also promote consistency in themeasuring and reporting of Action Plansand enable the sharing of informationand technology.

• To learn about the latest activities of thevarious climate change consultationprocesses.

• To develop new contacts.Registrants can learn about the activitiesof their peers through our Web site,providing them with the opportunity tonetwork and to make new contacts.

1.5 What Is the RegistrationProcedure?

We register all reports, whether they are froma single project or operation, or from anintegrated corporation. Due to the detaileddata and analysis required by our ChampionReporting System, large organizations maywish to delegate VCR Inc. reporting toindividual subsidiaries, business units,facilities or even projects. We will recognizeBronze, Silver or Gold status reportsregardless of the sources chosen forreporting. It may prove advantageous, forexample, to challenge individual businessunits under a corporate umbrella to ‘Go forGold!’, with appropriate internal incentivesgiven to those who do.

When an Action Plan or Progress Report isfirst registered with our office, we begin by

1. Background


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acknowledging its receipt. We then proceedto compare the elements included in thereport against the Champion ReportingChecklist found in section 3.10 of thisGuide. When our evaluation is complete,we assess whether or not the report wouldqualify for Bronze, Silver or Gold Championstatus. You will be notified of the results ofour review through a letter and will havethe opportunity to add new elements to yourreport at any time in a process of continuousimprovement. Champion-level reports willbe recognized in the Registry by theappropriate logo on the front page of theirelectronic file.

Comprehensive Action Plans generallyinclude a commitment to the VCR Inc.Mission, a baseline quantification,projections, targets, results and acommitment to further reporting. ProgressReports, on the other hand, are meant toserve as an update to an Action Plan thatwas previously submitted, and tend to focuson current results, targets and projections.

All submissions are posted publicly on ourWeb site at www.vcr-mvr.ca. Anyone withaccess to the Internet may read them.Confidential elements may be registered, butnot posted. Should you choose to entrustus with confidential information, it is upto you to bring this requirement to ourattention. It is our practice to post allreports in their entirety unless instructedto do otherwise.

An on-line registration feature is alsoavailable on the site, which allows you toupdate your files electronically whenevernew information becomes available. Youmay provide us with new information toupgrade your reports at any time; however,only those reports that are received betweenOctober 31st of the current year andNovember 1st of the previous year will beconsidered by our judging panel for the VCRInc. Leadership Award selection (see section4.1 for further details about the awardsselection process).

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2. Registry Developments

When VCR Inc. incorporated in October 1997, we inherited a system of reporting that requiredall registrants to submit Letters of Intent, Action Plans and Progress Reports. These submissionstended to vary significantly in depth and quality. Following our incorporation, we sought feedbackfrom our registrants and other interested parties on the events that had transpired during thetransition period. Among the more frequent comments we received in this regard was that theexisting reporting system needed to be enhanced in order to maintain credibility within the scopeof the National Climate Change Process and in the eyes of the public.

2.1 Go for Gold!

In the spirit of fostering continuousimprovement, we have worked with ourTechnical Advisory Committee (TAC) todevelop a new, more rigorous reportingmechanism called the Champion ReportingSystem. This system has been coupled witha logo program that invites registrants at thevarious reporting levels to use special VCRInc. logos, specific to the reporting statusthat they have achieved. You will find adetailed description of the elements of thissystem in section 3 of this Guide.

The Champion Reporting System introducesthe Bronze, Silver and Gold levels ofreporting. These designations will bringmore profile, structure and credibility toregistered submissions, publicly recognizingthe depth of commitment and continuedimprovements in reporting actions toaddress climate change. You are encouragedto progress through the Champion reportinglevels as quickly as possible, and you are alsogiven the opportunity to report to us in aniterative fashion. This process will serve tosupport your unique business cycle and willallow you to report improvements as theyarise, rather than accumulate data for year-end reports.

Over the past two years, various industryassociations, environmental non-government organizations and we ourselveshave taken the initiative to formulatereporting guidelines specific to the executionof our respective mandates. It is with thesevarious guidelines in mind, in combinationwith the expertise found within TAC, thatwe are currently proud to present this newRegistration Guide.

2.2 Raising the Bar

Our multi-stakeholder TAC brings togetherdifferent points of view with regard toreporting progress. After extensive discussionand consultation with TAC members, andwith the development of our new, morerigorous Champion-level reporting system,we have raised the bar for entry into ourRegistry. Beginning in the first quarter of1999, we have begun to phase out theposting of Letters of Intent. Effective October31, 1999, all registered submissions willinclude, as a minimum, the elements of avery basic Action Plan: 1) seniormanagement support, 2) a commitment toregular reporting, and 3) a base year

GoldChampion Level Reporting


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calculation. We are working with existingregistrants to assist them in meeting this newrequirement.

2.3 On-line Registration

In June 1998, we replaced our Registrydatabase with a much improved documentretrieval system. The new database isupdated daily and has been well received byregistrants and other interested parties.

The new Registry forms an integralcomponent of our Web site (www.vcr-mvr.ca). It allows users to search forregistrants and their submissions byregistrant name, region, sector and/or reporttype. In addition, users may browse reportsusing key words, making the Registry an

important research tool. Another key featureof the new Registry is the option todownload reports as PDF (portabledocument format) files that are universallycompatible on all MAC, PC and UNIXplatforms using the Adobe Acrobat Viewer(available at no cost on the Internet).

In April 1999, we introduced our new on-line registration system, making the processof registration and registrant profileupdating even easier. This move towardson-line registration will allow you to becomemore familiar on a day-to-day basis withyour profile on the Registry. Templates havebeen developed that will allow you to updatecontact information, as well as submissionsin real-time. The process is conducted in apassword-protected environment, usingstate-of-the-art security features.

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3. Building Your Report

The following section is intended to walk you, as a new or returning registrant, through thevarious steps involved in the development of your report. There are seven main categories thatshould be considered when you are preparing your submission: senior management support,inventory development, projections, targets, measures to achieve targets, results achieved, andeducation, training and awareness programs. In order to provide us with an objective way toaward a Bronze, Silver or Gold status to your report, we have developed the Champion ReportingChecklist found in section 3.10 of this Guide. Portions of this list are included throughout thissection for reference. Within this Checklist, we use a point system to quantify the depth of yourreport. Points are awarded for each element on an ‘all or nothing basis’ – meaning that if youhave included a given element in your report, you will be assigned all of the points indicated forthat element. You must attain 50 points to reach the Bronze level, 70 points to reach the Silverlevel, and 90 points to reach the Gold level. In addition, those elements marked with a ‘✔ ’ in theChecklist are considered minimum requirements and must be included in your report in order toattain the indicated reporting level.

There are several other organizations and programs in Canada that offer sector-specific help inpreparing your report, particularly in the field of energy conservation. You should review section4 of this Guide for further information in this regard.

At the back of this Guide, we have also included a Standardized Reporting Template for yourconsideration, which guides you through each of the categories found within the ChampionReporting Checklist. This template can be downloaded from our Web site in order to simplifyyour work. We would suggest that you begin the preparation of your report with a thumbnailoutline of your organization and its operations, so as to gain the profile that your organizationdeserves and to place your GHG emission reduction efforts in perspective.

GHG emissions or energy consumption.The necessary support may come throughan energy management system, anenvironmental management system ordirectly from an executive office. You shouldalso gain support for GHG emissionreduction through existing managementsystems and internal policies whereverpossible. Otherwise, you should take actionto foster policy development on GHGissues.

3.1 Obtain SeniorManagement Support

Visible support from the management ofyour organization is an important elementin the development and execution ofeffective report planning. With suchsupport, the resources required to producea quality Action Plan (and subsequentProgress Reports) will be assured from thebeginning.

You should approach senior managementand ask them to commit resources to aregular assessment of organization-wide


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1.0 Senior Management Support1.1 Signed statement of endorsement1.2 Commitment to regular reporting1.3 Internal practices on climate change1.4 Management system description

Components Required Elements

PointsEarned Bronze Silver Gold

N/AN/A

23

✔✔

✔✔

✔✔

A signed statement of endorsement is aminimum entry requirement for registrationat VCR Inc., regardless of the level that youseek to attain. Your registered report mustinclude a statement by senior management(CEO or equivalent) endorsing theobjectives of VCR Inc. This statement ofsupport need not be repeated with everysubmission; however, you are encouraged toreiterate your organization’s support whenthere are changes to senior management.

A commitment to report regularly is also aminimum entry requirement for registrationat VCR Inc. Normally we would expect youto submit a report to us on an annual basis.More frequent reporting, however, isencouraged throughout the year as yourplans change or are enhanced. If reportingis to be made on a less frequent basis thanonce a year, you are encouraged to include a

rationale for this choice in order to ensurethat your report remains registered beyondthe first year.

You are encouraged to report proactivemanagement practices that are beingplanned by, or that have been implementedwithin, your organization. These practicesmay include supportive procurementpolicies, employee incentives, participationin research and development, educationforums, and any other internal policy thathas the potential to result in significantGHG emission reductions.

You are also encouraged to include adescription of the ways in which seniormanagers are monitoring the planning andimplementation of GHG reductioninitiatives within your organization.

3.2 Develop an Inventory

This category arguably represents the mostdifficult part of the reporting process, andthe one that may take you the longest! Wewill accept any Base Year Inventory (Base)for registration. We are also endeavouringto make Gold Champion-level reporting asclosely aligned as possible with potentialreporting requirements for any emergingBaseline Protection or Credit for EarlyAction System. Setting the rules for these

systems is not the responsibility of VCR Inc.The conditions for application have not yetbeen developed. Early thinking in thisregard, however, has been consideredwherever possible in writing the Guide.

Quantification of a base year (Base) that canbe used for target setting is a minimum entryrequirement for registration at VCR Inc.,regardless of the level you seek to attain. The

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Base need only be documented once (in anAction Plan). However, if you must revisityour baseline (to update analysis, addfacilities, or alter the scope of youroperations), a fully documented new Baseshould be included in your Progress Report.A description of the methodology used tocalculate this base year quantification shouldalso be included. Sources reported or notreported should be listed. For example, youshould mention whether you do, or do not,report emissions from sub-contractedcustodians or fleet vehicles that are used bystaff for non work-related activities. Or, asanother example, any industry guideline orgovernment document that you may haveused throughout the preparation of yourreport should be referenced. Be sure to notehere which emissions factors you used andreference any that are not published in thisGuide.

Before you set out to calculate your base yearquantification, however, you should considerthe following questions:

What Analytical Information Is TypicallyIncluded in VCR Inc. Reports, and How IsIt Calculated?The calculation of a Base will be used to helpyou to set goals for future performance andto develop realistic projections. It is preferredthat the calculation be made in absolutetonnes of carbon dioxide equivalent (CO2

e) emissions, as well as in GHG emissionsintensity per unit of production. However,you may choose to report in emissionsintensity alone or in another measurementsystem that suits your internal purposes.

There are many quantification methodsthat you may use to perform thiscalculation, each requiring different datainput. Emissions factors will likelyrepresent your primary reference tool. Inthis regard, you may refer to section 5 ofthis Guide, where nationally recognizedemissions factors have been listed. If theunits used by your organization tomeasure fuel or energy are not includedin our Emission Factors Table, pleasecontact our office. We may be able tohelp you to generate custom emissionsfactors.

You may wish to report utilizing otherindustry-specific performance measuressuch as energy per unit of output orenergy per square metre of floor space.If you are not sure about your industry’sstandard analytical elements, you shouldcontact our office or a peer association.Contact information may be found insection 5.6 of this Guide.

What Records Are Available in YourOrganization?In a perfect world, every VCR Inc. reportwould include all GHG emission sources,both direct and indirect2. Themeasurement of GHG emissions orenergy consumption, however, is new tomany organizations. Past accounting andfinancial systems may, as a result, hinderor prevent essential data gathering. It isimportant, therefore, for you todetermine the sources that are measurableand how much effort is required to gatherthe data. Normally, fuel supply and utilitybilling information are archived for aspecific period of time before they are


2 Direct emissions are those that are directly influenced by your organization’s operations. This would include any on-sitecombustion process or fugitive emissions. Indirect emissions are those associated with an outside organization thatsupplies energy. Electricity generation is most common, but off-site steam generation and district heating systems mayalso be considered indirect emission sources.


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destroyed. If you do not have such recordsdating back to 1990, you should checkwith your energy suppliers (such as anelectric utility or a fuel supply company).Energy suppliers may have customerrecords available, but they are not obligedto keep copies of every customer invoicefrom 1990 onward. If records are notavailable for every year dating back toyour Base year, you could examine majorfacility changes since the Base year andproject backwards to estimate the originalenergy consumption or GHG emissionsin the Base year.

What Period of Time Do These RecordsRepresent? Should the Base Year Be 1990,or Can an Alternative Year BeDesignated?1990, the date specified by the KyotoProtocol, is the preferred date forcalculating a Base year. We recognize,however, that the information availableto your organization is unique and maynot date back to 1990. In this case, wewould ask that you determine themeasurement information that isavailable to you by verifying with youroffice and your energy suppliers. Basedon this information, you may then selectanother Base year, as close to 1990 aspossible. In addition, if 1990 was not atypical year of operation for yourorganization, you may wish to adjust theactual 1990 data and provide anexplanation for this deviation.

What Information Requirements WouldBest Serve the Management ProcessWithin Your Organization? What FutureUses Will Your Inventory Serve? ShouldYour Results be Classified?The purpose of your report is to create atool that will allow management to reviewGHG emissions or energy consumptionwhen planning the development of newfacilities or making revisions to existingoperations. Your report should becomean integral part of the ongoing planningprocess. For example, you may wish toinclude a description of the future usesthat your inventory would serve. Or, asanother example, you may choose toclassify your results by region, facility, andtypes of emissions or by another systemaltogether.

What Elements Should Be Included toEarn Bronze, Silver or Gold ChampionReporting Status?Before you begin to gather data, youshould establish how you want todisaggregate the information. Whatinformation would be most useful to yourorganization? You may choose todisaggregate information presented inyour Base by:

• region• facility/business unit• process• output stream• indirect/direct emissions• year/month• time of year (quarter or season)• GHG gas type3

• emission reduction project

3 Carbon dioxide, nitrous oxide, methane, hydrofluorocarbons, perfluorocarbons and sulphur hexafluoride are the GHGtypes recognized by the Kyoto Protocol to the United Nations Framework Convention on Climate Change.

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2.0 Base Year Quantification2.1 Any quantification that can be used in

target setting2.2 Provide methodology for the calculation of

the base year quantification2.3 Include GHG emissions inventory by gas

type2.4 Provide methodology for the calculation of

the base year quantification by gas type

N/A

2

6

4

✔ ✔ ✔

The disaggregation of information into thethree categories highlighted in bold on theprevious page will count towards Bronze,Silver or Gold Champion-level reportingstatus. The other categories are often usedby organizations to strategize their internalenergy consumption or emission reductionprograms. In preparing your report, youshould choose the information that you needvery carefully – there may be a great deal ofdata to gather and, if you miss gatheringinformation that you later require (such asemissions associated with a reductionproject), you may need to duplicate asignificant amount of work later.

As you begin gathering data, you shouldconsider collecting information for all of theyears following the Base year. The sameinformation that is used in quantifying theBase year will be used to document theResults Achieved section of your report.

Data gathering can be an onerous task. Itmay be useful to delegate some of this workto others by including it in your normalinformation retrieval system. The datagathering process can also serve as anexcellent educational tool. For example,some organizations have used the datagathering task to help recent technical school

and engineering graduates to gain basicknowledge of their operations on acompany-wide scale.

Software applications such as spreadsheetsmay make data gathering easier. The samespreadsheet could also be used to documentresults, projections and targets, which aredescribed later in this Guide. No standardspreadsheet would be applicable to allreporting operations. A key advantage of theVCR Inc. Registry is the ability to find otherorganizations that have similar datagathering requirements and that would bewilling to share their experience with you.

Reporting the base year GHG inventory ofall significant emissions identified in theKyoto Protocol in terms of absolute tonnesof CO2 e will earn you significant additionalpoints within the Champion ReportingChecklist. Moreover, you will also be in abetter position to respond to the informationrequirements for a Baseline Protection orCredit for Early Action System, should theybe implemented. Once again, a descriptionof the methodology used to calculate thesegas types should be included in your report,though this description need not be repeatedin subsequent Progress Reports if it has notbeen modified.



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3.0 Projection3.1 Projection calculated in any way3.2 Projection expressed in tonnes of GHG

emissions3.3 Identify major sources of GHG emissions3.4 Include indirect emissions3.5 Specified by GHG type

22

111

3.3 Establish Projections

In order to establish your targets for thereduction of GHG emissions or energyconsumption, you are encouraged to includea “business as usual” projection in yourreport, based on the methodology that wasused to create your Base. From your Baseyear calculation, you should estimate whatthe current and future levels would have beenif your organization had not taken measuresto reduce GHG emissions or energyconsumption. You may also choose here toinclude any assumptions or estimation toolsthat were used to calculate your Projection,as well as the economic trends that mayunderlie your Projection and a descriptionof the methodology used to obtain it. Ifpossible, quantify the key sources ofuncertainty in your calculations. It wouldbe preferred if the projection itself weresummarized in either tabular or graphicalform. The timeframe for such a projectionshould be at least a five-year rollingcalculation. Bearing in mind that the Kyototargets extend from the period of 2008 to2012, and that countries are expected todemonstrate significant progress by 2005, aprojection to the year 2010 would be ideal.

Additional points will be awarded forprojecting total GHG emissions in tonnes,

identifying major sources of GHGemissions, including both indirect and directemission sources, and specifying GHGemissions by gas type.

If the methodology used in the projectionis expressed in absolute quantity of GHGemissions (tonnes of CO2 e), a measure ofconsistency may be achieved betweenregistered plans at VCR Inc. In addition, theprojection may be better understood in thecontext of Canada’s national GHGemissions inventory.

There may be significant beneficial impactassociated with undertaking actions thatindirectly reduce GHG emissions. Forexample, reducing electrical energyconsumption indirectly reduces the GHGemissions of the utility providing theelectricity. It is important that thesereductions be recorded within registeredAction Plans in order to understand theirrelationship to the Plan submitted by theelectric utility. In order to identify duplicatereporting of emissions reduction, pleaseidentify your utility supplier on theTransmittal Form at the back of this Guide.

Conversely, if you have undertaken actionsthat cause an increase in GHG emissionsfor another organization, this “leakage”should also be recorded.

Page 13



4.0 Target Setting4.1 Commit to target setting4.2 Quantify a target4.3 Include a timeframe4.4 Target to the year 2005 and beyond4.5 Process for target review and update

22222

✔ ✔ ✔

Once you have projected what yourorganization might have done withoutadopting specific reduction measures, youare now ready to focus on what can be donein the future.

3.4 Set Targets

A commitment to target setting in the contextof the projection made above is a minimumrequirement if you wish to attain Bronze,Silver or Gold Champion-level reportingstatus. Several factors should be consideredwhen setting a target, including your pastperformance, planned activities that impactyour performance, efficiency trends and,most importantly, senior managementsupport. You should set a target that isrealistic, though challenging. A target shouldbe quantified such that it could be comparedto your Base and Results. A timeframe forthe target that is consistent with yourProjection should also be specified.

In the early stages of planning, it may onlybe possible for you to commit to setting a

target at some future date. Identifying theactual target should be a result of completingthe necessary inventory and projection work,and may follow in a subsequent ProgressReport.

Targets need to be quantified in such a wayas to permit objective monitoring of progressover time. You should also forecast when thetarget is expected to be reached, includingappropriate benchmarks along the way.

The Kyoto Accord calls for countries todemonstrate significant progress by the year2005. In addition, you may be able toprovide information related to the five-yearperiod from 2008 to 2012, which is the firstBudget Period in the Accord wherebycountries would be called upon to officiallyaccount for their national GHG emissionreduction progress.

A Champion-level report should include adescription of the internal mechanism thatis established to periodically review the targetand to bring it up to date with currentcircumstances.


As mentioned earlier, you may not be able to include all of the above elements in yourreport due to the fact that your inventory and projections may not be completed. If this isthe case, simply make a commitment to set targets in the future and move on to the nextsection of your report.


Page 14

3.5 Identify Measures toAchieve Targets

The identification of specific activities orprojects that will be instrumental in reducingGHG emissions, reducing energyconsumption or enhancing carbonsequestration within your operations lendscredibility to your planning process.

This category may be the easiest to developsince it deals with the immediate future. Alisting of key activities and projects is aminimum requirement if you wish to attainBronze, Silver or Gold Champion-levelreporting status. Estimates of both theindividual project impacts and the aggregatetotal are requested (points will be awardedfor both). The quantification of this impactin absolute tonnes of GHG emissions isencouraged and will earn you additionalpoints. Categorizing the measures in termsof sequestration, direct reduction, indirectreduction or actions made in response toregulation will also win you extra points.

Establishing a “Business as Usual” Baseline,and recording the projects that yourorganization has undertaken to reduce GHGemissions, are the data requirements neededto establish a system of Baseline Protection(see section 4.3 of this Guide). Under sucha system, real, measureable, and verifiableGHG emissions reductions associated withactivities undertaken since 1990, ifdocumented according to an approved setof rules, may be given recognition in thefuture by governments to guard against

discouraging early action or in the executionof the elements of the NationalImplementation Strategy on ClimateChange, which is currently underdevelopment.

Each project description should include thenature of the activity, its physical location,project life, date of implementation, theanticipated reduction potential against yourBaseline, and the degree of uncertaintyassociated with these estimates. Actualreductions achieved should be recordedannually in the Results Achieved section.

Similarly, there are a growing number ofrelated programs that target the reductionof GHG emissions. If your organization isinvolved in any of the following programs,the details should be listed in this section,and the results that they achieve should berecorded in the Results Achieved section:• Activities Implemented Jointly (AIJ) – see

section 4.7• Joint Implementation (JI) projects – see

section 4.7• Clean Development Mechanism (CDM)

projects – see section 4.7• Technology Early Action Measures

(TEAM) projects – see section 4.8

Page 15



5.0 Measures to Achieve Targets5.1 List key activities/projects5.2 Quantify the potential aggregate impact

using any reporting format

23

✔ ✔ ✔

5.3 Quantify the impact of individual activitiesusing any reporting format

5.4 Quantify the potential aggregate impact inabsolute quantity of GHG emissions

5.5 Quantify the impact of individual activitiesin absolute quantity of GHG emissions

5.6 Categorize the measures

3

4

4

4

3.6 Record Results Achieved

This category will probably result in the mostinformative section of your report. It shouldserve to detail the GHG emission reductionactivities that have occurred both in yourreporting year and in the interim yearsbetween your Base year and current reportingyear. In the Champion Reporting Checklist,elements of this Results Achieved category areworth over 30 per cent of the total possiblescore. Please note, as well, that the selectionof VCR Inc. Leadership Award winners isbased primarily upon this section of yourreport. Your Action Plan or Progress Reportis automatically eligible to be considered foran award in the year that it is registered.(see section 4.1 for more details)

Annual emissions inventories for current andinterim reporting years should bedocumented using the same methodologyas was employed to calculate your Base.Points will be awarded for this assessmentof both current and interim years. If yourassessment includes a calculation of absolutetonnes of GHG emissions, you will earn

additional points. Reporting your results interms of mass GHG emissions is in fact aminimum requirement if you wish to attainGold status.

If you have documented projects in theMeasures to Achieve Targets section, recordin this section the annual results of theseactivities. Points will be awarded forincluding an assessment of the impact ofthese projects both on an individual basisand in aggregate against your Baseline.Additional points are assigned for reportingimpacts in absolute tonnes of GHGemissions.

If you have documented targets in previousAction Plans or Progress Reports, you shouldnow analyze the success of your currentreporting year. Significant points (five percent of the total) will be given to you forincluding this analysis in your ProgressReport. More points will also be assigned toyour organization if you have succeeded inreducing your CO2 e or energy intensity to



Page 16

a level below your Base year calculation.Describing your results in comparison withpast targets is a minimum requirement if youwish to attain Gold status.

And lastly, if your organization hasverification systems in place for GHGemissions or energy consumption, youshould document such systems in yourreport. Verifiable current-year results are aminimum requirement if you wish to attainGold status. Additional points will also beassigned if your current year results havebeen externally verified (third-partyverification). Canada’s domestic BaselineProtection or Credit for Early Action system,as well as any international credit tradingsystem, will likely require some form ofdocumented verification. At this time,however, the forms of verification requiredfor these systems have not been determined.

For many reasons, you may find that yourbest efforts will not bring your GHGemission inventory projections to a positionbelow your Base year cost effectively. Anoption available to you, in this case, wouldbe for your organization to provide an offset

to your emissions either by arranging torecord projects, baselines or excessreductions from other organizations that canexceed their targets more cost effectively thanyou, or by undertaking a project, directly orindirectly, that sequesters carbon.

For example, planting trees on land that waspreviously under some other use wouldprovide a means to absorb CO2 from theatmosphere and thus offset equivalent GHGemissions. Currently, such “afforestation”projects count as offsets under the KyotoAccord. The agreement also provides forthe potential inclusion of “other forestry andagricultural soils” sequestration oppor-tunities pending further internationalnegotiations.4 Such projects should berecorded in the event that credit is awardedfor this early action.

If you are a first time reporter, you may nothave the resources required to report currentyear results in all of the formats outlinedabove. In this case, you should determinewhat it would take for your organization toachieve a Bronze reporting status, and usethis information as leverage for additionalresources in future reporting years.

4 A comprehensive overview of sequestration offsets can be found in “Potential of Forestry Initiatives on Canada’s CarbonBalances” - CPPA December 1998, available through the Canadian Pulp & Paper Association (see section 5.6 forcontact information). Calculations on the levels of sequestration resulting from such projects are undergoing developmentand refining.

Page 17



6.0 Results Achieved6.1 In the reporting year6.2 In all years since 19906.3 Tonnage inventory of emissions6.4 Tonnage inventory of emissions since 19906.5 As an aggregate of identified key activities6.6 For individual key activities/projects6.7 Aggregated impact of key

activities/projects in tonnes of GHGemissions

6.8 Individual impact of key activities/projectsin tonnes of GHG emissions

6.9 In comparison with targets6.10 Which are below 1990 levels of CO2 e or

energy intensity per unit of output6.11 Which are verifiable6.12 Which have been externally verified6.13 Offsetting projects

2222222

2

55

23

N/A

✔

✔✔

✔

3.7 Describe Your Education,Training and AwarenessPrograms

Despite the fact that it is the final category,the Education, Training and Awarenesssection is a very important one. Providingenergy consumption and GHG emissionreduction tools to staff and people outsideyour organization is vital to the overallreduction of Canada’s GHG emissions. Ifyour organization has been engaged in anyactivities of this sort, you should include adescription of such actions in the Measuresto Achieve Targets and Results Achievedsections of your report. In this particularsection of your report, however, we wouldlike you to focus on responding to thefollowing four questions. They are intendedto assist you in addressing the needs for

Education, Training and Awareness withinyour organization.

• Are climate change issues explained toyour employees?

• Does your organization have adocumented position on climate changeissues?

• Does your organization help individualsto reduce their personal GHG emissionsand energy impact?

• Are your programs aimed at staff (internaloperations), external contacts or thecommunity at large? (External contactscan include business partners, peercompanies or suppliers.)



Page 18



7.0 Education, Training and Awareness7.1 Climate change issue explained to

employees7.2 Communicate company response to climate

change7.3 Identify opportunities for individual action7.4 Influence external contacts7.5 Undertake public education

3

3

333

✔

✔

✔

Answering these questions affirmatively will earn you points. In fact, the first three questionsmust be answered affirmatively in order for you to be eligible for Gold status.

signature is only required if he/she has notpreviously signed a statement supportingyour organization’s activities with VCR Inc.(We would ask that the signed commitmentbe reaffirmed if the CEO or equivalent ischanged.) Many organizations arrange fortheir CEO (or equivalent) to sign supportstatements for each Action Plan or ProgressReport that is submitted to our office as amatter of course.

3.9 Submit Your Report

And here at last is the easiest step in thereporting process! In conjunction with thesubmission of your report to our office, wewould ask that you fill out the VCR Inc.Transmittal Form located at the end of thisGuide. If you have chosen to submit yourreport to us electronically, you may fill outthis same Transmittal Form on-line on ourWeb site at www.vcr-mvr.ca. The infor-

3.8 Prepare an ExecutiveSummary

At this point, you should have developed acomprehensive report. Before presenting thisdocument to senior management for theirapproval, however, we would recommendthat you draft an executive summary, whichshould briefly outline the key elements ofyour report (including references to targetsand future reporting) without getting intotoo much analytical detail. Once you havesubmitted this summary to seniormanagement, you should encouragecomments back from them. These editswould have to be incorporated into yourreport and should be factored into yourplanning time. It is indeed rare for anyexternal document to be released in itsoriginal form!

If this report represents your organization’sfirst Action Plan, we would request that yourCEO (or equivalent) sign a cover letter or astatement of support within the report itself.If you have developed a Progress Report, onthe other hand, the CEO (or equivalent)

Page 19

mation on this form is for internal VCR Inc.use only and will not be posted in the publicsection of our Web site. You will be able toaccess the form in a secure section of oursite, where you will have the opportunity toupdate contact information at yourconvenience.

The first elements of this Form are intendedto assist us in ensuring that our database hasrecorded the most up-to-date contacts foryour organization. Your executive contactshould represent the most senior level ofmanagement responsible for the report –usually your CEO or an equivalent. Youshould also designate a primary technicalcontact for your company or organization –usually the report’s author. Other technicalcontacts should be included here in the formof an attachment (these may include juniorexecutives and managers responsible forVCR Inc. reporting, as well as technical staffinvolved in the reporting process).

After you have filled in the contactinformation, we ask you to verify that thethree minimum entry requirements forregistration – senior managementendorsement, a commitment to reportregularly, and quantification of a base year– are included in your report. In addition,please identify any reporting overlapbetween yourself and other organizations.For example, if you have reported yourindirect electrical emission reductions as aresult of reduced energy use, please identifythe supplier of this electrical energy.

Next we ask you to specify how your reportis being submitted (by e-mail, mail, courieror fax). If your report was produced in morethan one language, we also ask you here toinclude copies of all available versions (eachwill be posted on our Web site). And lastly,we ask you to identify the software used to

prepare your report. Electronic copies ofsubmissions are encouraged and currenttechnology enables us to post all MS Wordand Adobe Acrobat (PDF) files. If you wishto submit your report in another electronicformat, please contact our office to verifyyour compatibility with our system.

Since we work with hundreds of companiesoperating in virtually every sector of theCanadian economy, we also ask you tospecify the sector(s) that you believe bestclassifies your operations so as to ensure fairevaluation of your report by our LeadershipAwards judging panel. As well, pleaseindicate if you are submitting a report to usfor the first time, and if your company ororganization should be classified as a small-or medium-sized enterprise. We plan to usethis information to ensure that all VCR Inc.leaders are recognized, taking into accountsignificant differences in the scale ofoperations.

Lastly, we ask you to check off theChampion Reporting categories that aredocumented within your report. We planto use this checklist as a cross-reference whenwe are in the process of determining whetheryour organization has achieved Bronze,Silver or Gold status.

After you have completed this TransmittalForm, please attach any additional technicalcontact information that you may have, aswell as the report(s) that you wish to submit(in all available languages), and send theentire package to our office at the followingcoordinates:

Canada’s Climate ChangeVoluntary Challenge and Registry Inc.170 Laurier Avenue West, Suite 600Ottawa, Ontario K1P 5V5



Page 20

1.0 Senior Management Support1.1 Signed statement of endorsement1.2 Commitment to regular reporting1.3 Internal practices on climate change1.4 Management system description

2.0 Base Year Quantification2.1 Any quantification that can be used in

target setting2.2 Provide methodology for the calculation of

the base year quantification2.3 Include GHG emissions inventory by gas

type2.4 Provide methodology for the calculation of

the base year quantification by gas type

3.0 Projection3.1 Projection calculated in any way3.2 Projection expressed in tonnes of GHG

emissions3.3 Identify major sources of GHG emissions3.4 Include indirect emissions3.5 Specified by GHG type

4.0 Target Setting4.1 Commit to target setting4.2 Quantify a target4.3 Include a timeframe4.4 Target to the year 2005 and beyond4.5 Process for target review and update

5.0 Measures to Achieve Targets5.1 List key activities/projects5.2 Quantify the potential aggregate impact




N/AN/A

23

N/A

2

6

4

22

111

22222

23

✔✔

✔

✔

✔

✔✔

✔

✔

✔

✔✔

✔

✔

✔

3.10 Champion Reporting Checklist

Page 21

5.3 Quantify the impact of individual activitiesusing any reporting format

5.4 Quantify the potential aggregate impact inabsolute quantity of GHG emissions

5.5 Quantify the impact of individual activitiesin absolute quantity of GHG emissions

5.6 Categorize the measures

6.0 Results Achieved6.1 In the reporting year6.2 In all years since 19906.3 Tonnage inventory of emissions6.4 Tonnage inventory of emissions since 19906.5 As an aggregate of identified key activities6.6 For individual key activities/projects6.7 Aggregated impact of key

activities/projects in tonnes of GHGemissions

6.8 Individual impact of key activities/projectsin tonnes of GHG emissions

6.9 In comparison with targets6.10 Which are below 1990 levels of CO2 e or

energy intensity per unit of output6.11 Which are verifiable6.12 Which have been externally verified6.13 Offsetting projects

7.0 Education, Training and Awareness7.1 Climate change issue explained to

employees7.2 Communicate company response to climate

change7.3 Identify opportunities for individual action7.4 Influence external contacts7.5 Undertake public education

Maximum Total



“✔ ” marks the reporting elements that must be included in order to reach Bronze, Silver or Gold Champion-level reporting status. You must attain 50 points to reach the Bronze level, 70 points to reach the Silver level, and 90 points to reach the Gold level.

3

4

4

4

2222222

2

55

23

N/A

3

3

333

100

✔

✔✔

✔

✔

✔

✔



Page 22

Page 23

4. Related Activities

Other considerations include:• representation of different sectors in

selecting award candidates; and• best submission from a new registrant.

Specific CriteriaTo select award winners, assessments will bemade based on the following criteria:

1. Commitment and ActionDepth of commitment to GHG emissionreduction as expressed in:a) Senior management support, and the

development of corporate actions andpolicies (i.e. Does your organizationoperate other environmental programs inaddition to those described in your VCRInc. Action Plan? Does your organizationhave a good history of energymanagement? Has your organizationimplemented purchasing policies thatpromote environmental awareness? Hasyour organization reported thoroughly?).

b) Education, training and awarenessprograms for employees.

c) Submission of a Progress Report(s),serving to indicate successful resultsrelated to the reduction of GHGemissions.

4.1 Leadership AwardsOur annual Leadership Awards are grantedbased on the results achieved by registrants,with the intention of recognizing them fortheir contributions in meeting Canada’scommitment to reduce GHG emissions.

All Leadership Award winners from previousyears, current award winners, and thosereceiving Honourable Mention, are invitedto our annual Council of ChampionsMeeting and Leadership Awards Ceremonyheld in February of every year. It has becomecustomary for the Ministers of NaturalResources Canada and EnvironmentCanada to present the awards to therecipients. A broad spectrum of seniorindustry and government leaders,environmental non-governmentorganizations, the media, academia andother interested parties attend the affair.Invitations are mailed out in early January.Those selected for an Award or HonourableMention are contacted directly by telephonein advance of the event.

Our Technical Advisory Committeedeveloped the following selection criteria forthe awards, and also provides the judgingpanel for the program:

Minimum CriteriaAs minimum criteria, award candidates must:

• be registered with VCR Inc.; and• have submitted either an Action Plan or

a Progress Report between October 31st

of the current year and November 1st ofthe previous year.

Leadership Award


Page 24

d) Quality of results reported regularly,achievement of targets and overall impacton the organization’s GHG emissions.

e) Innovation in addressing GHG emissionreductions.

2. Sectoral Leadership/CooperationLeadership within the organization’s sectoras expressed in:

a) Cooperation and participation withrelated government (Federal, Provincial,Municipal) and/or industry programs.

b) Promotion of the climate changechallenge to peers, through tradeassociations, and/or to the general public.

c) Assisting peers in planning actions toaddress GHG emission reductions.

d) Realization of an organization’s effortsresults in an increased numbers ofparticipants (at all levels of engagement)in VCR Inc. or in a related energyefficiency program related to the climatechange challenge.

Throughout the judging process, specialemphasis is placed on finding organizationsthat have demonstrated commitment, actionand leadership within their economic sector.Recognition for commitment and action isgranted to eligible registrants based on theirAction Plans and/or Progress Reports. In thiscase, our judging panel members pay closeattention to the Results Achieved section ofthe reports under review.

Those recipients who are recognized forleadership are drawn from a list of nominatedindividuals or associations that have beenwidely active as advocates for the voluntaryclimate change challenge.

We have established four broad categoriesin an effort to capture the efforts of allregistrants and of the advocates of thevoluntary approach towards the reductionof GHG emissions. The categories are asfollows:

• Best New Submission;• Individual;• Association; and• Sectors

In each of the first three categories, oneaward winner is announced. In the Sectorscategory, however, one award, as well as afew Honourable Mention awards, arehanded out for each of several sub-categories.A listing of sectors that may be consideredduring the award selection process can befound in the Transmittal Form at the backof this Guide.

List of 1998 Leadership Award Winners

Best New Submission• Encal Energy Limited – Calgary, Alberta

Sector Leadership Awards

Educational Institutions• Southern Alberta Institute of Technology

– Calgary, Alberta

Governments• The Government of Alberta –

Edmonton, Alberta

Municipalities• The City of Ottawa – Ottawa, Ontario

Electric Utilities• TransAlta – Calgary, Alberta

Manufacturing – Chemicals• DuPont Canada Inc. – Mississauga,

Ontario

Page 25

Forestry, Pulp and Paper• MacMillan Bloedel Limited – Vancouver,

British Columbia

Manufacturing – Primary Metal• Dofasco Inc. – Hamilton, Ontario

Oil and Gas – Upstream• Syncrude Canada Ltd. – Fort McMurray,

Alberta

Oil and Gas – Downstream (2 winners)• Petro-Canada – Calgary, Alberta• Husky Oil Operations Limited – Calgary,

Alberta

Oil and Gas – Pipelines and Natural GasDistribution• Enbridge Consumers Gas – North York,

Ontario

Association Leadership Award• The Canadian Association of Petroleum

Producers

Individual Leadership Award• The Honourable Anne McLellan,

Minister of Justice and Attorney Generalof Canada

4.2 Trade Associations

Trade associations play an essential role inhelping their members to reduce GHGemissions. Some produce sector-specificguides that are designed to assist theirmember organizations with VCR Inc.reporting. Others produce amalgamatedreports on behalf of their membership,which provides each member organizationwith the benefit of full VCR Inc.registration. In addition, some associationsalso publish more general, sector-wide GHGemission “roll-up” reports on an annualbasis, while others offer educationalprograms and software assistance for those

among their members working on GHGemissions reduction initiatives and on VCRInc. reports. The following is a brief listingof association support activities:

• The Canadian Association of PetroleumProducers (CAPP) regularly publishes aGlobal Climate Change VoluntaryChallenge Guide for reporting upstreamoil and gas exploration, production andprocessing activities and related GHGemissions reduction and reporting toVCR Inc. The most recent version ofthis Global Climate Change Guide isbeing distributed to CAPP membercompanies in June 1999. As well, CAPPproduces a roll-up report that serves tooutline the GHG emissions from theentire Canadian upstream oil and gassector.

• The Canadian Chemical ProducersAssociation (CCPA) published aninternal guide for companies to reportGHG emissions reductions through the“Reducing Emissions” program. SeveralCCPA members report to VCR Inc.directly. For the balance of CCPAmembership, the annual “ReducingEmissions” report is posted at VCR Inc.as their Action Plan, which allows themto be registered with VCR Inc.individually.

• The Canadian Pulp and PaperAssociation (CPPA) published a set ofGreenhouse Gas Action Plan Guidelinesto assist its members in reporting to VCRInc. As well, the CPPA produces a roll-up report that serves to outline the GHGemissions from the entire Canadian pulpand paper industry.

• The Federation of CanadianMunicipalities joined with the



Page 26

International Council for LocalEnvironmental Initiatives (ICLEI) to forma program called ‘Partners for ClimateProtection’ (PCP). PCP provides supportto Canadian municipalities, includingsoftware, to help them establish emissionsinventories and document emissionsreduction for reporting to VCR Inc.

• The Mining Association of Canada(MAC) published the VCR Action PlanWorkbook to aid its members in reportingto VCR Inc.

• The Canadian Electricity Associationproduces an annual “roll-up” report thatincludes GHG emissions from all ten ofCanada’s major fossil fuel-burning electricutilities.

• The Canadian Energy PipelineAssociation (CEPA) provides an annualemissions GHG estimate for its membercompanies.

• The Canadian Gas Association (CGA)produces an annual roll-up reportsummarizing the activities undertaken bythe CGA and its member companies.CGA also works with GRI Canada toproduce member handbooks forestimating emission sources from theoperation and construction of the naturalgas system.

• The Canadian Portland CementAssociation (CPCA) publishes an annualreport of GHG emissions associated withcement production, including theimpacts of both domestic and exportmarkets on emissions from the CanadianPortland cement industry.

• The Canadian Steel ProducersAssociation (CSPA) reports GHGemissions from nation-wide steelproduction to VCR Inc. on an annualbasis.

We work closely with many other tradeassociations, and you may refer to a list ofcontacts in section 5.6 of this Guide. Pleasecontact your association to find out if it hassector-specific information that could help yourorganization to register with VCR Inc.

4.3 Baseline Protection andCredit for Early Action (CEA)

In April 1998, the joint federal andprovincial Ministers of Energy andEnvironment agreed to establish by early1999 a system for crediting verifiable earlyaction to reduce GHG emissions against anyfuture emissions obligations. We have agreedto fulfill our role as Canada’s GHG CreditRegistry, when such a program isimplemented by government.

As a member of the CEA Table, we havebeen providing support for this process. Afirst step in the implementation may be theestablishment of a system of BaselineProtection. As indicated throughout section3 of this Guide, the work you are doing inpreparing a Gold Champion level report forVCR Inc. is consistent with early thinkingon the data requirements for emergingBaseline Protection and CEA systems.

Page 27

4.4 Greenhouse Gas EmissionReduction Trading (GERT) Pilot

The GERT Pilot was established to gainexperience with GHG emission reductioncredit trading. Launched by a multi-stakeholder partnership in June 1998, thePilot provides an opportunity for interestedparties to gain practical experience with thismarket-based approach to limiting GHGemissions in Canada.

We are active on both the Steering andTechnical Committees of the GERT Pilot.In our role as the national registry for GHGemission reduction credits, we have alsoagreed to act as the registry for any creditstraded within the GERT Pilot.

If you are active in this pilot, your activitiesshould be noted in your Action Plan orProgress Report to VCR Inc.

For further information, you may reference theGERT Web site at www.gert.org or please referto the contact listing in section 5.6 of thisGuide.

4.5 Pilot Emissions ReductionTrading (PERT) Program

The PERT program is an industry-led,multi-stakeholder environmental initiative,based in Ontario, with the objective ofevaluating emission reduction trading as atool to assist in the reduction of GHGs, inaddition to smog and other air pollutantsin the Windsor-Québec corridor. It is

currently in the process of developingprinciples and program elements for thecreation, recognition and trading ofEmission Reduction Credits as acommodity, which would be readilymarketable and applicable toward certainregulatory or voluntary emissions limits inOntario and adjoining airsheds.

The Pilot Program is based on a similarprogram formed in the Northeast UnitedStates, where participants have found cost-effectiveness and operating flexibility inalmost 100 trades involving over 10,000tons of pollutants.

If you are active in this program, youractivities should be noted in your ActionPlan or Progress Report to VCR Inc.

For further information, please refer to thecontact listing in section 5.6 of this Guide.

4.6 ÉcoGESte

ÉcoGESte is a government of Québecregistry for a broad range of air emissionsincluding GHGs. To avoid the need toduplicate efforts, organizations that wish tosubmit a common report to both ÉcoGESteand VCR Inc. may do so. VCR Inc. andÉcoGESte keep each other apprised ofregistrants who have facilities in Québec andwho have registered GHG emission plans.

If you are active in ÉcoGESte, youractivities should be noted in your ActionPlan or Progress Report to VCR Inc.




Page 28

4.7 Canada’s CleanDevelopment Mechanism(CDM) and JointImplementation (JI) Office

The United Nations FrameworkConvention on Climate Change (FCCC)encourages Parties to implement projectsboth domestically and jointly in cooperationwith other Parties to reduce global GHGemissions and to enhance GHG sinks andreservoirs.

In the spring of 1995, at the first Conferenceof the Parties to the FCCC in Berlin, aninternational pilot phase on activitiesimplemented jointly (AIJ) was launched togain experience with joint implementation(JI) projects. During the pilot phase, all JIprojects have been referred to as AIJ.Organizations that have undertaken theseinternational initiatives have been recordingtheir efforts with VCR Inc. as an integralpart of their Action Plans and ProgressReports.

Beginning in January 2000, the KyotoProtocol will recognize such activities as JIand CDM for credit towards documented,overall Canadian GHG emission reductions.An office has been established at theDepartment of Foreign Affairs andInternational Trade (DFAIT) to facilitateCanadian participation in the CDM and JI.

Any undertakings by your organization inthis regard should be identified in yourAction Plan or Progress Report as offsettingmeasures.


4.8 Technology Early ActionMeasures (TEAM) Projects

TEAM was established as part of the ClimateChange Action Fund (CCAF), with thepurpose of offering additional support tofederal programs that fund technologyprojects intended to reduce GHG emissionsnationally and internationally, while alsosustaining economic and socialdevelopment. Eligible TEAM projects areselected based on a list of criteria thatincludes the project’s GHG EmissionReduction Potential.

Private sector proponents or communitygroups must be registered with us to beeligible for TEAM’s CCAF funding.Proponents who do not have an Action Planregistered with us at the initial submissionstage of a project must make a clearcommitment to register before any funds areallocated to their project. TEAM projectapplicants are also expected to remain in‘good standing’ with us by observing ourguidelines throughout the implementationperiod of their TEAM project.

Our on-line registry at www.vcr-mvr.ca willhave a TEAM-specific electronic reportingtemplate available to expedite registration ofthe project involved.

If you are active in TEAM, your projectshould be noted in your Action Plan orProgress Report to VCR Inc.


Page 29

4.9 Federation of CanadianMunicipalities (FCM) andPartners for Climate Protection

FCM has recently teamed up with theInternational Council for LocalEnvironmental Initiatives (ICLEI) to forge apartnership known as the Partners for ClimateProtection (PCP) – a program designed toprovide municipalities with increased supportin preparing and implementing climatechange action plans. Within this newpartnership, FCM will act as the politicalpartner, assuming responsibility for formalrelations with the federal government. ICLEIwill act with FCM as a technical partner,providing municipalities with the tools thatthey need to become effective communityleaders in the climate change challenge.There are currently 63 municipalitiesparticipating in PCP.

In order to join the PCP Program, amunicipality is asked to provide a Letter ofResolution that addresses a five milestoneprocess for achieving the following targetswithin ten years of joining the Program: 1)a 20 per cent reduction of GHG emissionsfrom municipal operations, and 2) aminimum reduction of six per cent of GHGemissions from community operations. PCPmembers are automatically registered atVCR Inc.

If you are active in FCM’s PCP program,your activities should be noted in yourAction Plan or Progress Report to VCR Inc.


4.10 Office of EnergyEfficiency (OEE) Programs

Operated through Natural ResourcesCanada (NRCan), the OEE has a mandateto “renew, strengthen and expand Canada’scommitment to energy efficiency, with aparticular focus on addressing the KyotoProtocol.”5 The OEE manages 18 programs,all of which are aimed at promotingimproved energy efficiency. These programsare targeted towards all energy consumersand are designed to emphasize partnershipsand economic investments.

Since 78 per cent of GHG emissions are theresult of energy consumption, theseprograms are an excellent way for you toobtain the methodology and support thatyou will need to prepare the bulk of yourAction Plan. The following is a descriptionof the three OEE programs that are closelylinked to VCR Inc.

The Energy Innovators Initiative encouragesCanadian organizations in the commercialand institutional sectors to make energyefficiency investments throughout theiroperations in order to lower costs and reduceGHG emissions related to energy use. Theprogram guides targeted sectors towardgreater energy efficiency throughpartnerships with key associations and byemphasizing corporate energy managementplanning. Clients implement their energyefficiency initiatives with the assistance ofthe program’s information products, adviceand training services.


5 Natural Resources Canada, The State of Energy Efficiency in Canada — Annual Report of the OEE, (May 1999), p.3.


Page 30

Recently, VCR Inc. and the OEE haveharmonized NRCan’s Dollars to $enseWorkshops and Energy ManagementPlanning documents in such a way as toreflect our new, more rigorous Champion-level reporting system. These workshops arecomprised of three sessions: the EnergyMaster Plan, or how to prepare your ActionPlan and Progress Report; Monitoring andTracking, or how to monitor and track yourenergy use; and the Opportunitiesworkshop, or how to identify energy savingopportunities in your facilities.

The Industrial Energy Efficiency (IEE)Initiative is a unique, voluntarygovernment-industry alliance that recognizesthat improved energy efficiency can helpCanadien industry stay competitive andcontribute to Canada’s GHG objectives.IEE, at both the sector and company level,helps Canadian industry to identify energyefficiency potential, establish energyefficiency targets, implement and manageprograms, report on progress and celebrateaccomplishments. IEE engages all levels ofindustry and government in workingtowards Canada’s economic andenvironmental goals.

OEE’s FleetSmart program helps fleetmanagers to improve fleet performance andto reduce operating costs through increasedenergy efficiency. Participants receive energymanagement information related tospecification, maintenance, driving practicesand the latest new technologies designed tokeep their fleet competitive. Participants willalso receive a Tool Kit that is customized tomeet the specific requirements for the above-listed options.

FleetSmart does not maintain a publicregistry of companies, but does provide adescription of company profiles on theirWeb site. It has recently agreed to introduceus to its list of companies in order toencourage reporting of the GHG reductionsplanned and achieved through this program.

If you are active in any of OEE’s programs,your activities should be noted in yourAction Plan or Progress Report to VCR Inc.


Page 31

5. Reference Materials

The following figures represent the latestGlobal Warming Potentials from theIntergovernmental Panel on ClimateChange Update on Radiative Forcing. Theyare used as standards by EnvironmentCanada for determining GHG emissions inthe preparation of Canada’s National GHGInventory.

5.1 Global WarmingPotentials

In order to calculate the impact of thevarious gases involved in global warmingusing a single unit of measurement, allemissions are converted to CO2 e. Forexample, if you emit one tonne of Methane(CH4), it produces 21 times the atmosphericimpact of one tonne of CO2 itself (see chartbelow). The impact of that tonne of CH4 isthen expressed as 21 CO2 e.

Carbon Dioxide (COCarbon Dioxide (CO22))

Methane (CHMethane (CH44))

Nitrous Oxide (NNitrous Oxide (N22O)O)

Hydrofluorocarbons (HFCs):Hydrofluorocarbons (HFCs):

HFC-23HFC-23

HFC-125HFC-125

HFC-134aHFC-134a

HFC-152aHFC-152a

Perfluorocarbons (PFCs):Perfluorocarbons (PFCs):

TTetrafluoromethane (CFetrafluoromethane (CF44))

Hexafluoroethane (CHexafluoroethane (C22FF66))

Sulphur Hexafluoride (SFSulphur Hexafluoride (SF66))

11

2121

310310

11,70011,700

2,8002,800

1,3001,300

140140

6,5006,500

9,2009,200

23,90023,900

Greenhouse GasGreenhouse Gas Global WGlobal Warming Potentialarming Potential(based on a 100 year period)(based on a 100 year period)


Page 32

5.2 Fossil Fuel Emissions Factors

All energy-related emissions factors have been drawn from the Environment Canadapublication, Canada’s Greenhouse Gas Inventory, 1997 Emissions and Removals withTrends6, unless otherwise specified.

Emissions Factors for Natural Gas and Oil Fueled Commercial and Industrial Boilers:

Natural Gas

Light (‘Distillate’) Oil

Heavy (‘Residual’) Oil

1,880 g/m3

2,830 g/l

3,090 g/l

Fuel CO2

0.048 g/m3 (industrial)

0.043 g/m3 (commercial)

0.006 g/l (industrial)

0.026 g/l (commercial)

0.12 g/l (industrial)

0.06 g/l (commercial)

CH4

0.02 g/m3

0.013 g/l

0.013 g/l

N2O

Conventional Utility BoilersConventional Utility Boilers

Fluidized Bed Combustion SystemsFluidized Bed Combustion Systems

Conventional Industrial Boilers,Conventional Industrial Boilers,

Commercial Heating Systems, andCommercial Heating Systems, and

Other Heating SystemsOther Heating Systems

Use carbon Use carbon

content of content of

coal to coal to

determine determine

this.this.

Coal Fired Boiler TCoal Fired Boiler Typeype COCO22

0.015 g/kg0.015 g/kg

CHCH44

0.05 g/kg0.05 g/kg

2.11 g/kg2.11 g/kg

0.11 g/kg0.11 g/kg

NN22OO

Emissions Factors for Other Common Stationary Combustion Energy Sources:

Propane HeatersPropane Heaters

Butane HeatersButane Heaters

Ethane HeatersEthane Heaters

Diesel MotorsDiesel Motors

1,530 g/l1,530 g/l

1,760 g/l1,760 g/l

1,110 g/l1,110 g/l

2,730 g/l2,730 g/l

FuelFuel COCO22

0.03 g/l0.03 g/l

0.03 g/l0.03 g/l

0.03 g/l0.03 g/l

0.26 g/l0.26 g/l

CHCH44

--

--

--

0.40 g/l0.40 g/l

NN22OO

6 Canada. Canada’s Greenhouse Gas Inventory, 1997 Emissions and Removals with Trends (Draft Report). By F. Neitzert,K. Olsen and P. Collas. Pollution Data Branch, Air Pollution Prevention Directorate, Environment Canada, 1999.

Emissions Factors for Coal Fired Boilers:

Page 33

Car (Gasoline)Car (Gasoline)

Car (Diesel)Car (Diesel)

Light TLight Truck (Gasoline)ruck (Gasoline)

Light TLight Truck (Diesel)ruck (Diesel)

Natural Gas VNatural Gas Vehicles (Natural Gas)ehicles (Natural Gas)

Propane VPropane Vehicles (Propane)ehicles (Propane)

Heavy-Duty VHeavy-Duty Vehicle (Gasoline)ehicle (Gasoline)

Heavy-Duty VHeavy-Duty Vehicle (Diesel)ehicle (Diesel)

Motorcycle (Gasoline)Motorcycle (Gasoline)

Off-Road VOff-Road Vehicles (Gasoline)ehicles (Gasoline)

Off-Road VOff-Road Vehicles (Diesel)ehicles (Diesel)

Railroad Locomotives (Diesel)Railroad Locomotives (Diesel)

Small Marine TSmall Marine Transport (Gasoline)ransport (Gasoline)

Marine TMarine Transport (Diesel)ransport (Diesel)

Marine TMarine Transport (Light ransport (Light ‘‘DistillateDistillate’’ Oil) Oil)

Marine TMarine Transport (Heavy ransport (Heavy ‘‘ResidualResidual’’ Oil) Oil)

Aircraft (AAircraft (Aviation Gasoline)viation Gasoline)

Aircraft (Jet Fuel / AAircraft (Jet Fuel / Aviation Tviation Turbo)urbo)

2,3602,360

2,7302,730

2,3602,360

2,7302,730

1.881.88

1,5301,530

2,3602,360

2,7302,730

2,3602,360

2,3602,360

2,7302,730

2,7302,730

2,3602,360

2,7302,730

2,8302,830

3,0903,090

2,3302,330

2,5502,550

VVehicle (Fuel)ehicle (Fuel) Emissions (g/Emissions (g/ll fuel) fuel)COCO22

0.250.25

0.050.05

0.190.19

0.070.07

0.0220.022

0.700.70

0.170.17

0.120.12

1.41.4

33

0.140.14

0.150.15

1.31.3

0.150.15

0.30.3

0.030.03

2.192.19

0.080.08

CHCH44

0.210.21

0.10.1

0.390.39

0.10.1

0.000060.00006

0.090.09

1.01.0

0.10.1

0.0460.046

0.060.06

1.11.1

1.11.1

0.060.06

1.01.0

0.070.07

0.080.08

0.230.23

0.250.25

NN22OO

Emissions Factors for Common Transportation Fuels:



Page 34

5.3 Electric Energy Consumption Indirect Emissions Factors

Indirect Emissions Resulting from Electric Energy Consumption7:

Newfoundland and LabradorNewfoundland and Labrador

Prince Edward IslandPrince Edward Island

Nova ScotiaNova Scotia

New BrunswickNew Brunswick

QuQuéébecbec

OntarioOntario

ManitobaManitoba

SaskatchewanSaskatchewan

AlbertaAlberta

British ColumbiaBritish Columbia

YYukon / Northwest Tukon / Northwest Territories / Nunavuterritories / Nunavut

0.190.19

0.5460.546

0.780.78

0.5460.546

0.00140.0014

0.180.18

0.0110.011

0.8620.862

0.9910.991

0.020.02

GHG emissions rates depend on GHG emissions rates depend on

local generation equipment. local generation equipment.

Contact your utility company.Contact your utility company.

ProvinceProvince kg COkg CO2 2 e / kWhe / kWh

5.4 Unit Conversion Tables8

Metric Prefixes

kk

MM

GG

TT

PP

kilo-kilo-

mega-mega-

giga-giga-

tera-tera-

peta-peta-

AbbreviationAbbreviation PrefixPrefix

101033

101066

101099

10101212

10101515

MultipleMultiple 1,000 kg1,000 kg

1010-3-3 kt (kilotonnes) kt (kilotonnes)

1010-6-6 Mt (megatonnes) Mt (megatonnes)

1.1023 tons1.1023 tons

2,204.6 lbs. (pounds)2,204.6 lbs. (pounds)

1 tonne =1 tonne =

Mass:

7 Canadian Electricity Association. Average 1997 emissions for net generation in each province.8 Canada’s Energy Outlook 1996-2020, Natural Resources Canada, Appendix D, April 1997.

Page 35

1,000 1,000 l l (litres)(litres)

264.2 US gallons264.2 US gallons

6.29 barrels6.29 barrels

35.315 ft35.315 ft33 (cubic feet) (cubic feet)

1.308 yd1.308 yd33 (cubic yards) (cubic yards)

1 m1 m33 (cubic metre) = (cubic metre) =Volume:

5.5 List of Acronyms

AIJAIJ

CC22FF66

CAPPCAPP

CCPCCPAA

CDMCDM

CEACEA

CEPCEPAA

CFCF44

CGACGA

CHCH44

CIPECCIPEC

COCO22

COCO2 2 ee

CPCACPCA

CPPCPPAA

CSPCSPAA

DFDFAITAIT

ENGOENGO

EVEVAA

FCCCFCCC

FCMFCM

Activities Implemented JointlyActivities Implemented Jointly

hexafluoroethanehexafluoroethane

Canadian Association of Petroleum ProducersCanadian Association of Petroleum Producers

Canadian Chemical ProducersCanadian Chemical Producers’’ Association Association

Clean Development MechanismClean Development Mechanism

credit for early actioncredit for early action

Canadian Energy Pipeline AssociationCanadian Energy Pipeline Association

tetrafluoroethanetetrafluoroethane

Canadian Gas AssociationCanadian Gas Association

methanemethane

Canadian IndustrCanadian Industry Program for Energy Consery Program for Energy Conservationvation

carbon dioxidecarbon dioxide

carbon dioxide equivalentcarbon dioxide equivalent

Canadian Portland Cement AssociationCanadian Portland Cement Association

Canadian Pulp and Paper AssociationCanadian Pulp and Paper Association

Canadian Steel ProducersCanadian Steel Producers’’ Association Association

Department of Foreign Affairs and International TDepartment of Foreign Affairs and International Traderade

environmental non-government organizationenvironmental non-government organization

Enhanced VEnhanced Voluntaroluntary Actiony Action

(United Nations) Framework Convention on Climate Change(United Nations) Framework Convention on Climate Change

Federation of Canadian MunicipalitiesFederation of Canadian Municipalities

AcronymsAcronyms


1 GJ (gigajoule) = 947,817 Btu

1 GJ = 277.8 kWh (kilowatt hour)

1 m3 natural gas = 0.03723 GJ

1 m3 motor gasoline = 34.66 GJ

1 m3 aviation gasoline = 33.62 GJ

1 m3 diesel = 38.68 GJ

1 m3 light fuel oil = 38.68 GJ

1 m3 heavy fuel oil = 41.73 GJ

1 m3 light crude oil = 38.51 GJ

1 m3 heavy crude oil = 40.90 GJ

1 kWh electricity = 3.6 MJ = 0.0036 GJ

Energy:


Page 36

GERGERTT

GHGGHG

GWPGWP

HFCHFC

ICLEIICLEI

IPCCIPCC

JIJI

MACMAC

NN22OO

NRCanNRCan

OEEOEE

PERPERTT

PCPPCP

PFCPFC

SFSF66

TTACAC

TEAMTEAM

VCR Inc.VCR Inc.

Greenhouse Gas Emission Reduction TGreenhouse Gas Emission Reduction Trading Pilotrading Pilot

greenhouse gasgreenhouse gas

global warming potential (as defined by IPCC)global warming potential (as defined by IPCC)

hydrofluorocarbonhydrofluorocarbon

Interntional Council for Local Environmental InitiativesInterntional Council for Local Environmental Initiatives

Intergovernmental Panel on Climate ChangeIntergovernmental Panel on Climate Change

Joint ImplementationJoint Implementation

Mining Association of CanadaMining Association of Canada

nitrous oxidenitrous oxide

Natural Resources CanadaNatural Resources Canada

Office of Energy Efficiency (Natural Resources Canada)Office of Energy Efficiency (Natural Resources Canada)

Pilot Emissions Reduction TPilot Emissions Reduction Trading Programrading Program

Partners for Climate ProtectionPartners for Climate Protection

perfluorocarbonperfluorocarbon

sulphur hexaflouridesulphur hexaflouride

TTechnical Advisorechnical Advisory Committeey Committee

TTechnology Early Action Measuresechnology Early Action Measures

CanadaCanada’’s Climate Change Vs Climate Change Voluntaroluntary Challenge and Registry Challenge and Registry Incorporatedy Incorporated

AcronymsAcronyms

5.6 Contact Information

AluminumChristian L. Van HouttePresidentAluminium Association of CanadaSuite 1600, 1010 Sherbrooke Street WestMontréal, Québec H3A 2R7Tel.: (514) 288-4842Fax: (514) 288-0944E-mail: [email protected]

Canada’s Clean Development Mechanismand Joint Implementation OfficeDepartment of Foreign Affairs andInternational TradeLester B. Pearson BuildingTower B, 4th Floor, 125 Sussex DriveOttawa, Ontario K1A 0G2Tel.: (613) 944-3039Fax: (613) 944-0064E-mail: [email protected]

Page 37

Canada’s Climate ChangeVoluntary Challenge and Registry Inc.Suite 600, 170 Laurier Avenue WestOttawa, Ontario K1P 5V5Tel.: (613) 565-5151Fax: (613) 565-5743E-mail: [email protected]

Canada’s National GHG InventoryArt Jaques, P. Eng.Head, Greenhouse Gas Emissions DivisionEnvironment Canada351 St. Joseph BoulevardHull, Québec K1A 0H3Tel.: (819) 994-3098Fax: (819) 953-9542E-mail: [email protected]

Canadian Industry Program for EnergyConservation (CIPEC)Philip Jago, CIPEC SecretariatOffice of Energy Efficiency18th Floor, 580 Booth StreetOttawa, Ontario K1A 0E4Tel.: (613) 995-6839Fax: (613) 947-4121E-mail: [email protected]

Cement IndustryAlicje CronelissenDirector, Environmental & Building ScienceCanadian Portland Cement AssociationSuite 1500, 60 Queen StreetOttawa, Ontario K1P 5Y7Tel.: (613) 236-9471Fax: (613) 563-4498E-mail: [email protected]

Chemical ProducersGilles LaurinSenior CoordinatorCanadian Chemical Producers’ AssociationSuite 805, 350 Sparks StreetOttawa, Ontario K1R 7S8Tel.: (613) 237-6215 ext. 237Fax: (613) 237-4061E-mail: [email protected]

CoalAlan JohnsonPresidentCoal Association of CanadaSuite 502, 205 Ninth Avenue S.E.Calgary, Alberta T2G 0R3Tel.: (403) 262-1544Fax: (403) 265-7604E-mail: [email protected]

ÉcoGESteRoberte Robert, ing.Directrice du programme ÉcoGESteBureau d’enregistrement des mesuresvolontaires sur les changements climatiquesÉdifice Marie-Guyart, 9th Floor675, boulevard René-Lévesque EstQuébec, Québec G1R 5V7Tel.: (418) 521-3950, ext. 4907Fax: (418) 646-4320E-mail: [email protected]

ElectricityPierre GuimondSpecial Advisor, Government RelationsCanadian Electricity AssociationSuite 1210, 66 Slater StreetOttawa, Ontario K1P 5H1Tel.: (613) 230-9876Fax: (613) 230-9326E-mail: [email protected]



Page 38

FertilizerRoger Larson, PresidentCanadian Fertilizer InstituteSuite 802, 350 Sparks StreetOttawa, Ontario K1R 7S8Tel.: (613) 230-2600Fax: (613) 230-5142E-mail: [email protected]

Financial ServicesMr. Ron MunkleyVice-Chairman andHead of Power & Utilities GroupCIBC World Markets Inc.BCE Place, 161 Bay StreetToronto, Ontario M5J 2S8Tel.: (416) 594-7863Fax: (416) 956-6334E-mail: [email protected]

Greenhouse Gas Emission ReductionTrading (GERT) PilotWarren Bell, GERT Pilot ManagerBC Ministry of Environment Lands and ParksP.O. Box 9341, Stn Provincial Gov’tVictoria, British Columbia V8W 9M1Tel.: (250) 387-4773Fax: (250) 356-7197E-mail: [email protected]

LimeFrank Derrah, PresidentCanadian Lime Institutec/o Havelock LimeP.O. Box 59Havelock, New Brunswick E0A 1W0Tel.: (506) 594-6266Fax: (506) 534-8241E-mail: [email protected]

Methodologies and Emission FactorsFrank NeitzertProject Engineer, Greenhouse Gas EmissionsDivision, Pollution Data BranchEnvironment Canada351 St. Joseph Boulevard, 10th FloorHull, Québec K1A 0H3Tel.: (819) 997-8753Fax: (819) 953-9542E-mail: [email protected]

MiningDan PaszkowskiVice-President, Economic AffairsMining Association of CanadaSuite 1105, 350 Sparks StreetOttawa, Ontario K1R 7S9Tel.: (613) 233-9391Fax: (613) 233-8897E-mail: [email protected]

MunicipalitiesAzzah Jeena, Program OfficerFederation of Canadian MunicipalitiesPartners for Climate Protection Program24 Clarence StreetOttawa, Ontario K1N 5P3Tel.: (613) 241-5221 x264Fax: (613) 241-7440E-mail: [email protected]

Natural GasJennifer KeyesManager, Environmental AffairsCanadian Gas AssociationSuite 1200, 243 Consumer RoadToronto, Ontario M2J 5E3Tel.: (416) 498-1994 x332Fax: (416) 498-7465E-mail: [email protected]

Page 39


OEE – Commercial Energy InnovatorsPhyllis HoshinoChief, Energy Innovators InitiativeOffice of Energy Efficiency18th Floor, 580 Booth StreetOttawa, Ontario K1A 0E4Tel.: (613) 943-8293Fax: (613) 947-4121E-mail: [email protected]

OEE – FleetSmart ProgramMadeleine MiddletonProgram Officer, Transportation Energy UseOffice of Energy Efficiency12th Floor, 580 Booth StreetOttawa, Ontario K1A 0E4Tel.: (613) 947-8381Fax: (613) 952-8169E-mail: [email protected]

OEE – Industrial Energy InnovatorsPhilip JagoChief, Industrial Energy Efficiency InitiativeOffice of Energy Efficiency18th Floor, 580 Booth StreetOttawa, Ontario K1A 0E4Tel.: (613) 995-6839Fax: (613) 947-4121E-mail: [email protected]

OEE - Institutional Energy InnovatorsGilbert AubinActing Chief, Public Sector InitiativeOffice of Energy Efficiency18th Floor, 580 Booth StreetOttawa, Ontario K1A 0E4Tel.: (613) 996-5958Fax: (613) 947-4121E-mail: [email protected]

OEE- Municipal Energy InnovatorsJohn BrennanChief, Federal Buildings InitiativeOffice of Energy Efficiency18th Floor, 580 Booth StreetOttawa, Ontario K1A 0E4Tel.: (613) 947-0380Fax: (613) 947-4121E-mail: [email protected]

Oilwell DrillersDon HerringManaging DirectorCanadian Association of Oilwell DrillingContractorsSuite 800, 540-5th Avenue SWCalgary, Alberta T2P 0M2Tel.: (403) 264-4311Fax: (403) 263-3796E-mail: [email protected]

Petroleum ProductsAlain Perez, PresidentCanadian Petroleum Products Institute275 Slater StreetOttawa, Ontario K1P 5H9Tel.: (613) 232-3709Fax: (613) 236-4280E-mail: [email protected]

Petroleum ServicesElizabeth AquinManager, OperationsPetroleum Services Association of Canada1800, 540- 5th Avenue SWCalgary, Alberta T2P 0M2Tel.: (403) 781-7382Fax: (403) 263-7174E-mail: [email protected]


Page 40

Pilot Emissions Reduction Trading (PERT)ProgramBetty RozendaalChair, PERT Pilotc/o Union Gas Limited200 Yorkland BoulevardToronto, Ontario M2J 5C6Tel.: (416) 496-5205Fax: (416) 496-5260E-mail: [email protected]

PipelineMs. Bonnie StowkowyManager, Environment and TransportationCanadian Energy Pipeline AssociationSuite 1650, 801-6th AvenueCalgary, Alberta T2P 3W2Tel.: (403) 221-8777Fax: (403) 221-8760E-mail: [email protected]

Pulp and PaperLucie VeilleuxManager, Environment and EnergyCanadian Pulp and Paper AssociationSun Life Building19th Floor, 1155 Metcalfe StreetMontréal, Québec H3B 4T6Tel.: (514) 861-8815Fax: (514) 866-3035E-mail: [email protected]

SequestrationLucie VeilleuxManager, Environment and EnergyCanadian Pulp and Paper AssociationSun Life Building19th Floor, 1155 Metcalfe StreetMontréal, Québec H3B 4T6Tel.: (514) 861-8815Fax: (514) 866-3035E-mail: [email protected]

Steel ProducersJean Van Loon , PresidentCanadian Steel Producers AssociationSuite 1425, 50 O’Connor StreetOttawa, Ontario K1P 6L2Tel.: (613) 238-6049Fax: (613) 238-1832E-mail: [email protected]

Technology Early Action MeasuresDavid HajeszProgram OfficerNatural Resources CanadaTechnology Operations Office13th Floor, 580 Booth StreetOttawa, Ontario K1A 0E4Tel.: (613) 996-8734Fax: (613) 947-1016E-mail: [email protected]

TextilesEric Barry, PresidentCanadian Textiles InstituteSuite 1720, 66 Slater StreetOttawa, Ontario K1P 5H1Tel.: (613) 232-7195Fax: (613) 232-8722E-mail: [email protected]

TransportationRuss SmithDirector of Infrastructure and EnvironmentTransportation Association of Canada2323 St. Laurent Blvd.Ottawa, Ontario K1G 4J8Tel.: (613) 736-1350Fax: (613) 736-1395E-mail: [email protected]

Page 41


Upstream Oil and Gas ProductionGary WebsterManager, Environment and HealthCanadian Association of Petroleum ProducersSuite 2100, 350-7th Avenue South WestCalgary, Alberta T2P 3N9Tel.: (403) 267-1146Fax: (403) 266-3214E-mail: [email protected]

Vehicle ManufacturersMark A. Nantais , PresidentCanadian Vehicle Manufacturers Association25 Adelaide EToronto, Ontario M5C 3A1Tel.: (416) 364-9333Fax: (416) 367-3221E-mail: [email protected]


Page 42

Page 43

VCR Inc. Transmittal FormCanada’s Climate Change

Voluntary Challenge and Registry Inc.170 Laurier Avenue West, Suite 600, Ottawa, Ontario K1P 5V5

Tel.: (613) 565-5151 • Fax: (613) 565-5743 • E-mail: [email protected]

The information on this form is for internal VCR Inc. use only and will not be posted in thepublic section of our Web site. You are able to access this form in a secure section of our Web site,where you will have the opportunity to update contact information at your convenience. Pleasecontact our office to obtain your user name and password.

In order to facilitate ongoing dialogue, we would ask that you list your two primary contactsbelow:

Executive Contact (CEO or Equivalent) Primary Technical Contact (Report Author)

Name: Name:

Title: Title:

Company: Company:

Telephone: Telephone:

Facsimile: Facsimile:

E-mail: E-mail:

Mailing Address: Mailing Address:

Any additional technical contact information should be attached to this form.

Please ensure that your organization has met the following three minimum entry requirementsfor registration with VCR Inc.:

❑ Senior Management Endorsement❑ Commitment to Report Regularly❑ Quantification of a Base Year

Your report was sent to our office: (check all that apply)

Report Language* Delivery Format❑ English ❑ E-mail ❑ Word or PDF file as an e-mail attachment❑ French ❑ Mail ❑ Word or PDF file on a floppy disk❑ Other __________ ❑ Courier ❑ On-line registration

❑ Fax ❑ Hard copy**

* If you have produced your report in more than one language, we encourage you to submit all availableversions to us for posting.

** We do not require hard copies of your reports if they are submitted to us electronically.


Page 44

Please mark the economic sector that best describes your organization. If you operate inseveral sectors, please rank them numerically with #1 representing your primary sector ofoperations. Your report will automatically be considered for a Leadership Award within thecategory that you designate as your primary sector.

❑ Agriculture – Crop Production❑ Alternative and Renewable Energy

Association❑ Construction – Commercial❑ Construction – Other❑ Construction – Residential❑ Electric Utilities❑ Forestry❑ Household❑ Institutional and Commercial –

Commercial - Accomodation and FoodServices

❑ Institutional and Commercial –Commercial – Finance and Insurance

❑ Institutional and Commercial –Commercial – Information

❑ Institutional and Commercial –Commercial – Real Estate, Rental andLeasing

❑ Institutional and Commercial –Commercial – Retail

❑ Institutional and Commercial –Educational – College

❑ Institutional and Commercial –Educational – School Board

❑ Institutional and Commercial –Educational – University

❑ Institutional and Commercial –Government – Federal

❑ Institutional and Commercial –Government – Municipal

❑ Institutional and Commercial –Government – Provincial

❑ Institutional and Commercial – HealthServices

❑ Manufacturing – Aluminum❑ Manufacturing – Beverage – Breweries❑ Manufacturing – Beverage – Soft

Drink Production

❑ Manufacturing – Beverage – Other❑ Manufacturing – Cement❑ Manufacturing – Chemicals❑ Manufacturing – Electrical / Electronics❑ Manufacturing – Food – Baking❑ Manufacturing – Food – Dairy❑ Manufacturing – Food – Meat / Poultry❑ Manufacturing – Food – Other❑ Manufacturing – General❑ Manufacturing – Glass❑ Manufacturing – Iron / Steel❑ Manufacturing – Lime❑ Manufacturing – Non-ferrous Metals

(excluding Aluminum)❑ Manufacturing – Plastics❑ Manufacturing – Pulp and Paper❑ Manufacturing – Rubber❑ Manufacturing – Textiles❑ Manufacturing – Transport,

Automobiles and Auto Parts❑ Manufacturing – Wood Products❑ Mining – Metal Ore Mining❑ Mining – Non-metallic Mineral Mining

and Quarrying (excluding Coal)❑ Oil, Gas and Coal – Coal❑ Oil, Gas and Coal – Natural Gas

Distribution❑ Oil, Gas and Coal – Oil and Gas

Transportation and Pipelines❑ Oil, Gas and Coal – Oil Refining❑ Oil, Gas and Coal – Upstream Oil and

Gas❑ Other❑ Transportation – Air❑ Transportation – Marine❑ Transportation – Rail❑ Transportation – Road (non-household)

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VCR Inc. Transmittal Form

If you would like for your report to be considered by our VCR Inc. Leadership Awardspanel in either of the following categories, please indicate as such below:❑ Best New Submission❑ Best Small- or Medium-Sized Enterprise

Please check off the Champion Reporting categories that are documented in your report.This checklist will be used as a cross-reference by VCR Inc. staff in determining whichreports achieve Bronze, Silver or Gold status.

✔ Category❑ 1.1 Signed statement of endorsement❑ 1.2 Commitment to regular reporting❑ 1.3 Internal practices on climate change❑ 1.4 Management system description❑ 2.1 Any quantification that can be used in target

setting❑ 2.2 provide methodology for the calculation of

the base year quantification❑ 2.3 Include GHG emissions inventory by gas

type❑ 2.4 Provide methodology for the calculation of

the base year quantification by gas type❑ 3.1 Projection calculated in any way❑ 3.2 Projection expressed in tonnes of GHG

emissions❑ 3.3 Identify major sources of GHG emissions❑ 3.4 Include indirect emissions❑ 3.5 Specified by GHG type❑ 4.1 Commit to target setting❑ 4.2 Quantify a target❑ 4.3 Include a timeframe❑ 4.4 Target to the year 2005 and beyond❑ 4.5 Process for target review and update❑ 5.1 List key activities/projects❑ 5.2 Quantify the potential aggregate impact

using any reporting format❑ 5.3 Quantify the impact of individual activities


❑ 5.4 Quantify the potential aggregate impact inabsolute quantity of GHG emissions

❑ 5.5 Quantify the impact of individual activitiesin absolute quantity of GHG emissions

❑ 5.6 Categorize the measures❑ 6.1 In the reporting year❑ 6.2 In all years since 1990❑ 6.3 Tonnage inventory of emissions❑ 6.4 Tonnage inventory of emissions since 1990❑ 6.5 As an aggregate of identified key activities❑ 6.6 For individual key activities/projects❑ 6.7 Aggregated impact of key activities/projects

in tonnes of GHG emissions❑ 6.8 Individual impact of key activities/projects

in tonnes of GHG emissions❑ 6.9 In comparison with targets❑ 6.10 Which are below 1990 levels of CO2 e or

energy intensity per unit of output❑ 6.11 Which are verifiable❑ 6.12 Which have been externally verified❑ 6.13 Offsetting projects❑ 7.1 Climate change issue explained to employees❑ 7.2 Communicate company response to climate

change❑ 7.3 Identify opportunities for individual action❑ 7.4 Influence external contacts

❑ 7.5 Undertake public education

Signature

Print Name

Date


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Name of Your Organization

An Action Plan for ReducingGreenhouse Gas Emissions

Date

Attention: Mr. Robert A. Flemington, P. Eng.PresidentCanada’s Climate ChangeVoluntary Challenge and Registry Inc.

Standardized Reporting Template


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An Action Plan for ReducingGHG EmissionsDate

1. Executive SummarySummarize report here. Include brief discussion of projections, targets, measures, and results.

2. Organization ProfileDescribe your organization in terms of:• primary function• size (economic impact, number of employees, output, throughput, etc.)• environmental impact

3. Senior Management Support3.1 Signed Statement of EndorsementInsert statement from CEO or equivalent. Include a commitment to regular reporting.

3.2 Internal Practices and Management Systems Dealing With Climate ChangeDescribe the internal practices implemented by your organization and the managementsystem in place to monitor progress.

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4. Base Year Quantification4.1 Methodology(Describe your calculation method.)

4.2 Quantification(Insert your GHG emissions inventory.)

5. Projection5.1 MethodologyDetail the assumptions in your calculations.

5.2 QuantificationInclude discussion of major sources, indirect emissions, gas types, and / or offsets.

6. Target Setting6.1 TargetsQuantify targets in a given time frame.

6.2 Process for Target Review and Update



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7. Measures to Achieve Targets7.1 List of Key Activities / ProjectsCategorize the activities / projects.

7.2 Estimated Impact of Activities / ProjectsInclude the estimated impact of each activity / project individually.

8. Results Achieved8.1 Current Reporting YearReport the actual impact of each activity / project. Also compare current year results to yourtargets.

8.2 Interim YearsInsert the same information for the years between Base Year and the current year.

8.3 VerificationDescribe whether or not the calculations are verifiable or have received third party verification.

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8.4 OffsetsDocument all other initiatives that reflect your organization’s response to GHG emissionsreduction.

9. Education, Training and Awareness9.1 Our Corporate Response to Climate Change Issue

9.2 Climate Change and Our Employees

9.3 Climate Change and Our External Contacts

9.4 Our Public Education on Climate Change



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Canada’s Climate ChangeVoluntary Challenge and Registry Inc.Suite 600, 170 Laurier Avenue West, Ottawa, Ontario K1P 5V5Tel.: (613) 565-5151 • Fax: (613) 565-5743E-mail: [email protected] • Web site: www.vcr-mvr.ca

Printed in Canada on recycled paper

Documents

Gold Silver Bronze - csaregistries.cato your feedback! Best regards, Robert A. Flemington, P. Eng. President Page i. VCR Inc. Registration Guide 1999 ... VCR Inc. Transmittal Form