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PowerPoint Presentation to Accompany GO! with Microsoft® Office 2007 Introductory

Chapter 9 Creating a Worksheet and Charting Data

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Objectives

•  Create, Save, and Navigate in an Excel Workbook

•  Enter and Edit Data in a Worksheet •  Construct and Copy Formulas, Use

the Sum Function, and Edit Cells •  Format Data, Cells, and Worksheets

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Objectives

•  Close and Reopen a Workbook •  Chart Data •  Use Page Layout View, Prepare a

Worksheet for Printing, and Close Excel

•  Design a Worksheet

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Objectives

•  Construct Formulas for Mathematical Operations

•  Format Percentages and Move Formulas

•  Create a Pie Chart and a Chart Sheet

•  Use the Excel Help System

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Create, Save, and Navigate an Excel Workbook

•  A workbook contains one or more pages called worksheets. – A worksheet is a grid of vertical columns

and horizontal rows. – The intersection of a column and a row is

called a cell. •  A worksheet is always stored in a

workbook.

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Create, Save, and Navigate an Excel Workbook

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Create, Save, and Navigate an Excel Workbook

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Enter and Edit Data in a Worksheet

•  Cell content can be one of two things: – A value, which can be numbers, text,

dates, or times of day typed into a cell – A formula, which is an equation that

performs mathematical calculations on values in the worksheet

•  Values can be edited or cleared from the cell.

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Enter and Edit Data in a Worksheet

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Enter and Edit Data in a Worksheet

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Enter and Edit Data in a Worksheet

•  AutoComplete speeds typing by completing entries in a cell, if the first few characters match an existing entry in the column.

•  Auto Fill generates a series of values into adjacent cells, based on the value of the other cells.

•  AutoCorrect automatically corrects and formats some text as it is typed.

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Enter and Edit Data in a Worksheet

•  Default column width is 64 pixels. – A pixel, or picture element, is a point of

light measured in dots per square inch. •  Default font and size is Calibri, 11

points. •  There are 72 pts. in an inch, with 10

or 11 points being a typical font size.

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Construct and Copy Formulas, Use the Sum Function, and Edit Cells

•  Excel automatically recalculates formulas, when changes are made.

•  Excel provides prewritten formulas called functions, which perform calculations.

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Construct and Copy Formulas, Use the Sum Function, and Edit Cells

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Format Data, Cells, and Worksheets

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Format Data, Cells, and Worksheets

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Format Data, Cells, and Worksheets

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Close and Reopen a Workbook

•  Like all Office application files, workbooks can be saved, closed, and reopened.

•  You can reopen a workbook: – using the list of Recent Documents – using the storage location you selected

previously

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Chart Data

•  A chart creates a visual representation of the data.

•  Common chart types include: – Column – Pie – Line

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Chart Data

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Chart Data

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Chart Data

•  Each cell is a data point. – Each data point is shown in the chart by a

data marker: A data marker can be a column, bar, area, dot, pie slice, or other symbol.

– Related data points form a data series. For example, a data series for January, February, and March.

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Chart Data

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Chart Data

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Use Page Layout View, Prepare a Worksheet for Printing, and

Close Excel •  Page Layout View prepares your data

for printing. – Rulers measure data, set margins, hide or

display row and column headings, and change the page orientation.

– Headers or footers print at the top (header) or bottom (footer) of every page of a worksheet.

– Page Layout View shows you how the data and/or chart will appear when printed.

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Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

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Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

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Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

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Design a Worksheet

•  Good design techniques can be instrumental in making your worksheet useful.

•  To be most effective: –  Use rows rather than columns for the most

abundant data. –  Consider how it will appear on flat paper. –  Arrange the data so that it is easily charted.

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Construct Formulas for Mathematical Operations

Operator Symbol Operation

+ Addition

- Subtraction

* Multiplication

/ Division

% Percent

^ Exponentiation

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•  Relative cell references: –  refer to cells by their position in relation to

the cell containing the formula – adjust when a formula is copied

•  Absolute cell references: –  refer to cells by their fixed position in the

worksheet – make no adjustments

Construct Formulas for Mathematical Operations

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Format Percentages and Move Formulas

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Create a Pie Chart and a Chart Sheet

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Use the Excel Help System

•  The Help system provides information about Excel’s features.

•  The Help system displays step-by-step instructions for performing many tasks.

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Covered Objectives

•  Create, Save, and Navigate in an Excel Workbook

•  Enter and Edit Data in a Worksheet •  Construct and Copy Formulas, Use

the Sum Function, and Edit Cells •  Format Data, Cells, and Worksheets

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Covered Objectives

•  Close and Reopen a Workbook •  Chart Data •  Use Page Layout View, Prepare a

Worksheet for Printing, and Close Excel

•  Design a Worksheet

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Covered Objectives

•  Construct Formulas for Mathematical Operations

•  Format Percentages and Move Formulas

•  Create a Pie Chart and a Chart Sheet

•  Use the Excel Help System