GLSA Board Meeting – January 14, 2019...indoor training started last week 4 Elite teams (U15 Girls, U14, U16 & U17 Boys) started National League play oall went to North Carolina

GLSA Board Meeting – January 14, 2019

Agenda Items:

Call to Order - 7:40 PM

In attendance: Board members: Larry Sachs, Elise Leese, Ralph Hodosh, Mike Slago, Al Kalman, Horst Fatschel Staff: Michael Zovistoski, Gina Wessel LTSC: Roy Lucke

Additions and Corrections to Agenda

Approval of November 2018 Minutes correct typo (doe to for) under landscaping line of LTSC Report

omotion to approve corrected minutes made by Horst, second by Al, passed unopposed

Approval of December 2018 Minutes no business conducted at December meeting

Treasurers Report motion to approve report made by Al, second by Ralph, passed unopposed

Recreational Program 694 players to date, down 64 from a year ago; extending deadline before late fee by a week worst age groups are 7th-10th grade girls (only 20 players) and 4th grade girls (may have tocombine 3rd & 4th grade)

Competitive Program indoor training started last week 4 Elite teams (U15 Girls, U14, U16 & U17 Boys) started National League play

o all went to North Carolina in early December; Saturday & Sunday games cancelled due toweatheroU16 & U17 Boys went to Disney National League games right after Christmas

Adult League Program

Referees certification clinic dates: one day w/preliminary online work Sun. 2/10, two day Feb. 23 & 24(numbers are low for both so far) recertification dates: Sat. 2/9 and Sun. 2/17 (only attend one) microsoccer likely Sat. 3/16 & Wed. 3/20 (only attend one)

Tournaments getting ready to open Libertyville Cup registration trying to come up with a way to keep our State Cup teams in the tournament

LTSC Report Selection of LTSC Board nominees

o 3 nominees for 3 positions: Horst Fatschel, James Dash, Dan Herbek Annual meeting Mon. Jan. 21 at 7:00 PM with quarterly meeting to follow Site

o lights still trying to determine exactly what we have for poles so we can determine options forfixtures and bulbs

o paving Wharton did most of crack filling

o roofers have not been here yet Fields

o turf management Equipment

New Business Annual meeting Mon. Mar. 11 7:00 PM

oPositions up for election are President, Secretary, and Director-At-Large 2 (currently unfilled);names must be submitted by Jan. 24

Old Business Background check policies

o new policy being developed for Fall 2019 By-Law Update

oAl made motion to present by-laws as revised to full membership to be voted on at annualmeeting, second by Mike S., passed unopposed

Good of the Order

Executive Session

Adjournment motion made by Horst, second by Al, passed unopposed; adjourned 9:06 PM

GLSA Board Meeting – February 11, 2019

Agenda Items:


In attendance: Board members: Larry Sachs, Ralph Hodosh, Mike Slago, Al Kalman, Horst Fatschel, Clyde Porter,Elise Leese (8:25) Staff: Michael Zovistoski, Gina Wessel LTSC: Roy Lucke


Approval of January 2019 Minutes motion to approve made by Al, second by Horst; passed unopposed

Treasurers Report motion to approve report made by Horst, second by Al; passed unopposed

Recreational Program 812 players to date, down 45 from last year (7th - 10th grade girls worst age group)

Competitive Program Training continues Indoor games Phoenix is this weekend for older Elite teams

Adult League Program nothing to report

Referees 2 clinics held past weekend; 60 attended Saturday, 30 attended Sunday

Tournaments taking applications for Memorial Day - still conflicts with state tourneys talking to Chicago Fire about August tourney hosted College Showcases last weekend - girls Sat/boys Sun (60 schools represented)

LTSC Report "Lots of white out there" - Roy Site

o lights still waiting

o paving Fields

o turf management Equipment

New Business from Michael Z - 1st Team for the Future

Old Business AED's

o decision made to order one this year and one next yearomotion to purchase one AED for not more than $1800 made by Elise, second by Mike S.; passedunopposed

Good of the Order

Executive Session


Minutes taken by Clyde Porter in Secretary's absence

GLSA Board Meeting – March 11, 2019

Agenda Items:


In attendance: Board members: Larry Sachs, Ralph Hodosh, Elise Leese, Mike Slago, Al Kalman, Horst Fatschel,Clyde Porter Staff: Gina Wessel LTSC: Roy Lucke


Approval of February 2019 Minutes motion to approve made by Porter, second by Horst; passed unopposed

Treasurers Report approval tabled due to lack of inclusion of payroll

Recreational Program down about 40 players from opening day of last spring; may still pick up a few coach pick up is Thurs.

Competitive Program U14 Elite Boys won their National League division so they have automatically qualified for 2019USYSA National Championship indoor training ends later this month working on spring outdoor training schedule (set to begin April 1) league schedules are posted spring tournaments scheduled for Select and Elite teams

Adult League Program rosters, payment, waivers due April 15; season starts April 30

Referees microsoccer clinics are Sat. 3/16 and Wed. 3/19 two day entry clinic was cancelled due to low registration

Tournaments

LTSC Report Site

o lights pole manufacturer finally identified but they are out of business; Musco thinks they haveretrofit kit or can install new poles on existing bases; hoping to have improved lighting by fall2019

o paving proceeding as weather permits

o building roofs have been replaced with fiberglass asphalt shingleso some shingles missing on shelters but no damage so those roofs will be replaced whennecessary in the futureoField 6 berm pipe is in

Fieldso turf management

Equipmento all three mowers have issues; discussions ongoing regarding repair vs replace

New Business Horst is stepping down from Board, next month will be his last meeting

Old Business AED has arrived

Good of the Order

Executive Session


GLSA Board Meeting – April 8, 2019

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Mike Slago, Al Kalman, Horst Fatschel, Clyde Porter Staff: Michael Zovistoski, Gina Wessel, Tom Holevas LTSC: Roy Lucke


Approval of February 2019 Minutes motion to approve made by Al, second by Mike S.; passed unopposed

Treasurers Report motion to approve made by Horst, second by Al; passed unopposed

Recreational Program 868 players to date, down about 40 from last year games start this weekend

Competitive Program training has been entirely on turf field so far due to grass still being too wet first tournaments were last weekend and all games were played in Naperville and Rockford games begin full swing this weekend tryout registration opened Saturday; boys start April 29

Adult League Program getting ready for spring season; 8 teams

Referees 114 referees

Tournaments 160 teams registered for Libertyville Cup; know of another 40-50

LTSC Report Site

o lights nothing new to report

o paving patching is complete; lines for parking lot around Field 1 will happen soon

o decision made to keep old ref shed for general storage; site identified and permit processunderway

Fieldso turf management seeded and tarped field 15; removed tarps from field 18; some seeding and tarps around field1 where lots of mud line painting and goal prep is ongoing

Equipment

New Business

Old Business

Good of the Order

Executive Session

Adjournment motion to adjourn made by Horst, second by Porter, passed unopposed, adjourned 8:33 PM

GLSA Board Meeting – May 13, 2019

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Mike Slago, Al Kalman, Clyde Porter Staff: Michael Zovistoski, Gina Wessel LTSC: Roy Lucke


Approval of April 2019 Minutes motion to approve made by Al, second by Porter; passed unopposed

Treasurers Report motion to approve made by Porter, second by Al; passed unopposed

Field Superintendent Report cutting and painting as much as possible (fields have been very wet) rented chipper last week tarps removed from around field 1 fertilizer going down this week

Recreational Program no rec weekends rained out; assuming we can play this weekend, season will end on time

Competitive Program many weather cancellations, trying to get all the games scheduled and in all boys and HS girls tryouts are done; younger girls are next week

Adult League Program played 1 out of 4 nights; up to 10 teams all teams have submitted rosters and payment

Referees microsoccer clinics will be Sat. Aug. 17, 11:00-2:00 and Wed. Aug. 21, 5:30-8:30

Tournaments 278 teams for Libertyville Cup preliminary schedules are posted, but expect many changes due to State Cup

LTSC Report parking lot around field 1 restriping is done; signage needed to help direct traffic flow

New Business motion to accept Horst Fatschel's resignation, effective May 1, made by Al, second by Mike S.;passed unopposed

Old Business

Good of the Order

Executive Session motion made by Al to enter Executive Session, second by Porter, entered 8:25 PM reentered open session at 8:32 PM

Adjournment motion made by Al, second By Mike S.; adjourned 8:33 PM

GLSA Board Meeting – June 10, 2019

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Mike Slago, Al Kalman, Clyde Porter, Ralph Hodosh Staff: Michael Zovistoski, Gina Wessel LTSC: Roy Lucke

Corrections to Agenda

Approval of May 2019 Minutes motion to approve made by Al, second by Porter; passed unopposed

Treasurers Report motion to approve made by Porter, second by Al; passed unopposed

Field Superintendent Report continue to spread granulated weed killer in off pad areas. spray fields with speed zone weed killer. Preparing for summer repairs/ seeding. digging a sump pit near north goal on 19 to pump water off the field and ditch. fertilizer & grub control applied on 5/20. mowing 24/7 and struggling to keep up. Toro 580 16 ft mower still down. Having a very difficult time getting the mechanic to come in andwork on it. front gate lightning system needed new battery. Installed new battery and tested positively. Thenwent out again after last storm. Still looking into why it’s out. LTSC needs to get on board with aservice agreement and annual upgrades by a licensed technician.

Recreational Program new mandatory national volunteer requirements

o effective August 1, 2019, all rec coaches, competitive coaches and team administrators, GLSAstaff and independent contractors, and Board members must comply with Federal requirements forbackground check, SafeSport training, and concussion training

fall registration opened May 1; late fee scheduled to go into effect June 15, will likely extend it aweek or so; currently only around 400 players

Competitive Program season is wrapping up 5 teams going to USYSA regionals; several Select and Elite teams playing US Club regional sameweekend GLSA money for U14 boys going to Nationals

o likely will not need typical $3000 to bring player cost to $0 since players stay with parents forlodging and MRL will provide some money; no "extra" is given as a credit to players

Adult League Program games are being played as weather and field conditions permit

Referees

Tournaments refunds for outside/non-GLSA teams; same policy as Octoberfest - clubs get all but $100 per teamback. The remaining $100 can be used as a credit for Octoberfest ONLY. Clubs/Teams that usedOctoberfest credit will still have that credit; it will also expire after Octoberfest as previously decided, buyout and no-show fees are nonrefundable, even if event is cancelled. 18families failed to sign up or pay; at least one cancelled payment on their no show check. Those familieswill be billed and cannot start their fall 2109 season until payment is received. Rationale is that theseparents had no intention of volunteering; that does not change by event being cancelled is it still worth having Libertyville Cup on Memorial Day weekend? Decision to move tournamentone or two weeks later

LTSC Report will be having a volunteer day to paint/stain game day coordinator and storage buildings permit submitted to county to move the garage; waiting for inspection of building 50 field light bulbs are out across the complex

owill rebulb Fields 1 and 3, possibly add bulbs to Field 1 to fill in corners; replace burned out bulbson other fields

New Business Ralph announced his resignation from the board, effective tonight, as he is moving to SouthCarolina

oPorter made motion to accept his resignation, Al seconded; passed unopposed

Old Business

Good of the Order

Executive Session

Adjournment Porter made motion to adjourn, second by Al; adjourned 9:55 PM

GLSA Board Meeting – July 8, 2019

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Mike Slago, Al Kalman, Clyde Porter Staff: Michael Zovistoski, Gina Wessel LTSC: Dan Herbek Guests: Beth Kreibich, Brandon Hunter, Brock Hopma


Approval of June 2019 Minutes motion to approve made by Al, second by Mike S., passed unopposed

Treasurers Report taxes were filed beginning of July motion to approve report made by Al, second by Elise; passed unopposed

Field Superintendent Report most fields closed for the summer: 3,4,5,6,7,9,10,14,15,16,17,18,19 aerated fields 3,10,18 before July 4th weekend US Club event went well lightning detection system is not working; needs technician to fix nd possibly move main parts toGLSA office Toro 580 not working well - cutting entire complex with Toro 4500 and one 60 inch Kubota Z turnmower put two sump pumps in next to field 19 to help dry out northwest corner of field wind damage to netting system at south end of field 1

o goal needs to be replaced ($2000)o big net itself was not damaged but poles/feet wereowe can exchange the feet and receive a credit toward new ones or keep them as backup -decision to exchangeomotion made by Porter for not more than $7000 to exchange damaged poles/feet for 4 newcemented feet and fix damage to goal; second by Al; passed unopposed

Recreational Program currently 868 players registered (down from around 950 at this time a year ago) Jeff's coach meetings are tonight and Wednesday. He will be going over new backgroundprocedure.

o enforcement - list with game day coordinator and field marshalso consequences - game does not start without at least one cleared coach to start game; if none,game must be rescheduled; if caught sending unapproved sub, game is forfeited

volunteer noncompliance - to be continued

Competitive Program 5 teams attended USYSA regionals; unfortunately none advanced out of pool play U14 elite boys attending Nationals as a result of winning their National League division HS girls Elite team attending local showcase applying 5 teams to National League registering for early season tournaments

Adult League Program still playing spring games, should wrap those up next week summer season will begin after that, with shortened 6 week season (fees prorated)

Referees microsoccer clinic dates will be Sat. Aug. 17 and Wed. Aug. 21

Tournaments Octoberfest registration is open

LTSC Report lights

oSports Strong Lighting will replace bulbs, waiting on final cost; approval to be made via email vote garage

owaiting on final permit from county to put slab in

New Business

Old Business

Good of the Order

Executive Session

Adjournment Porter made motion to adjourn, second by Al; adjourned 9:01 PM

GLSA Board Meeting – August 12, 2019

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Mike Slago, Al Kalman, Clyde Porter Staff: Michael Zovistoski, Gina Wessel LTSC: Mark Klainos Guests: Beth Kreibich, Brandon Hunter, Brock Hopma, Adrienne Fitzgerald


Approval of July 2019 Minutes correct spelling of Broch to Brock under In Attendance motion to approve corrected minutes made by Al, second by Porter; passed unopposed

Treasurers Report motion to approve report made by Al, second by Porter; passed unopposed durable goods account

o discussion on need to keep this account with the changes to GLSA/LTSC relationship and theincreased use of credit cards for purchasesomotion made by Al to close durable goods account, second by Porter; passed unopposed

Field Superintendent Report getting fields built for fall still seeding and aerating when they have time; also top dressing low/worn spots lights changed on Fields 1 & 3; Field 3 still has a few out due to capacitor failures. Need parts and anelectrician to install 8 other poles had lights out - 5 only needed the truck to go up and change, 3 just needed fuses

replaced a few heads and one valve in irrigation system power washed ref shed and shop building in preparation for LTSC to paint them equipment

o Toro 4500 needed a new engine head, also changed water pump and cleaned radiator, hopefullywill be back in service this weeko Toro 580 has sprung a leak in hydraulic tank; working on patching it (new tank would cost $2000)o new Toro 4700 should be delivered this week

Recreational Program 946 players (1044 last year), down 6-8 teams enforcement and ramifications of SafeSport Act on coaches and teams

o 28 coaches have yet to complete ito if at least one coach is done, uniforms will be handed out; for incomplete teams, compliant coachwill be notified that other(s) have not completed it

Competitive Program enforcement and ramifications of SafeSport Act on T/A's and teams

o all are complete training started Aug. 5, kick off tournaments start this weekend U14 Boys Elite won USYSA National Title (first club USYSA title)

Adult League Program spring season finally ended in July, no major issues summer season shortened to 6 games over 6-7 weeks, so far so good fall scheduled to start week after Labor Day

Referees microsoccer clinics are this Wed (8/17) and Sun (8/21) state has made the decision to not use 12 year olds, effective Jan. 1; Al will get more info on how itwill impact us

Tournaments Fire event has 161 teams (28 GLSA) for their event Aug. 23-25 registration is open for Octoberfest

LTSC Report plan to replace roofs on 14/15 and 18/19 shelters toward end of this year 1 building painted by board and volunteer parents over the weekend maintenance shed in too bad of shape to simply paint over; looking into options to remove what'sthere (paint and mildew) before painting some damage to picnic tables over weekend; think they have spare lumber to repair lightning strike guard still down; looking into options to get it up and reliable

New Business fill vacant board positions

o nomination made by Al for Brandon Hunter to fill vacant Director at Large 2 position and BrockHopma to fill vacant Director at Large 3 position; second by Porter; passed unopposed

seat new Executive Committeeomotion to accept Larry's resignation as President effective August 13, 2019 made by Al, secondby Porter; passed unopposedomotion to seat new Executive Committee effective August 13, 2019 as follows made by Porter,second by Al; passed unopposed: President - Michael Slago (move from Treasurer to fill vacancy left by Larry) Vice President - Elise Leese (move from Secretary to fill vacancy) Treasurer - Beth Kreibich (new board member to fill vacancy left by Mike S.) Secretary - Adrienne Fitzgerald (new board member to fill vacancy left by Elise)

Old Business

Good of the Order U14 Elite Boys National Championship very successful inaugural Kick-Off Jamboree

Executive Session

Adjournment motion made by Porter, second by Brandon; adjourned 9:15 PM

GLSA Board Meeting – Monday, September 9, 2019

Agenda Items:

Call to Order - 7:36pm

In attendance:o Board Members: A. Fitzgerald, M. Slago, B. Kreibich, B. Hunter, B. Hopma, E. Leese, C. Porter,

A. Kalmano Staff: G. Wessel, M. Zovistoskio LTSC: M. Klainos


Approval of August 12th Minuteso motion to approve by Al, second by Brandon, passed unopposed.

Treasurers Reporto New board members – BMO paperworko Reconciled thru Julyo P&L reporto M. Slago transitioning to Betho Closing of the Durable Goods Account – LTSC does not approve, contract wording states an

account between the two assoc must have a joint account.o motion to approve report by Clyde Porter, second by Al; passed unopposed

Paul Caldwell – Chicago Fire in attendance to discuss SafeSporto Vice President of the Fire Juniors, w/ club for 21 yearso Coach abuse issueo Decide on date to have a full policy review and discuss changes and next steps

Field Superintendent Reporto Both mowers(4500 & 4700) are working, cutting three to four times a week.o Fire event went off fine.o Fields built for rec and start of league season.o Field 3 lights finished (parts that we were waiting on).

Recreational Program 850-870 teams Down about 100 from last yearo Increase of Rec fees for 2020o 177 coaches for SafeSporto motion to increase fees to $109 by Al, second the Clyde Porter; passed unopposed

Competitive Program Fall season started Great start Indy event, Fire event – going well (Mike Z.) 3 teams accepted into National League, 15 & 17B, 16G GK: timing, and field changes – Mike Z to address

Adult League Program Fall session - started, 9 teams for the Fall Adult insurance – Clyde

o Million $’s commercial, Million $’s Participant and $10K in Medical# of playerso Drop the coverage, limit the # of participants to 30

Referees Normally we need 126 Short this year, we are at 100 To discuss recruitment over the winter, classes, post training, etc.

Tournaments 295 for Ocktoberfest No off site fields

LTSC Reporto No meeting since our last Board meetingo Paint the maintenance building

New Businesso Review of our refund policy; possible edits and more specific narrative

Old Business

Good of the Order

Executive Session - NoneAl and Brandon – second

Adjournment 10:52pmo motion made by Al, second by Brandon, passed unopposed; adjourned 10:52

GLSA Board Meeting – Monday, October 14, 2019

Agenda Items:

Call to Order: 7:39pm In attendance:o Board Members: A. Fitzgerald, M. Slago, B. Kreibich, B. Hunter, B. Hopma, E. Leese,o Staff: G. Wessel, M. Zovistoskio LTSC: J. Dash

Corrections to 10/14/19 Agenda

Approval of September 9, 2019 minuteso Fix minutes from last montho We will not take a motion until they are fixed

OCTOBERFESTo Played Friday night and made the decision to CXL Friday night games, felt that the fields were

unplayable and dangerous to the players & damaging the fields – to a serious pointo Canceled

o 560 scheduled, 45 games playedo Refund of $

o Teams that cameKeep $100 credit toward future tournament, refund the rest; used credits will be carriedover as future credits

o $140K in tournaments feeso $20k in fixed costso Buy-outs or no shows – refunding; approx $13.5K

Treasurers Reporto Transitioning to Beth, cleaned Oct 9 sheet.o Jump in insurance, employment we took ono Motion to approve by Brandon, Brock 2nd; passed unopposed

Field Superintendent Reporto Mike Z. sent (see attached)

Recreational Programo 2 more weekso Lots of reschedulingo Rec for Spring is openo Early bird open til end of month

Competitive Programo Finish up the season

Adult League Programo Scheduled to play on 19, most on 18o Fairly easy adult season

Refereeso No update, Al not in attendance

LTSC Reporto Jim Dash in attendanceo Team together to paint the old concession building

o Difficult to get a crew together to scrape & paint

New Business

Old Business - NONE

Good of the Order

Executive Session-NONE

Adjournmento motion made by Brock, second by Brandon; adjourned 9:05 PM

GLSA Board Meeting – Monday, November 11, 2019

Agenda Items:


In attendance:o Board members: Mike Slago, Elise Leese, Al Kalman, Beth Kreibich, Brandon Hunter, BrockHopmao Staff: Michael Zovistoski, Gina Wesselo LTSC: Mark Klainos

Corrections to Agendao correct date of agenda to 11/11/19o add Approval of 9/9/19 minuteso remove OCTOBERFESTo add Tournaments as a standing item

Approval of October 2019 Minuteso remove Porter from Board Members attendanceo change M. Kainos to J. Dash under LTSC attendanceo remove motion from Corrections to 10/14/19 Agendao correct wording of refund for teams attending Octoberfesro correct spelling of Broch to Brock in motions for Treasurer's Report and Adjournmento add see attached to Field Superintendent Report

motion to approve corrected minutes made by Brock, second by Brandon; passedunopposed

Treasurers Reporto motion to approve report made by Brock, second by Al; passed unopposed

Field Superintendent Reporto had irrigation system winterizedo marked all fields for core aeration; now waiting for snow melt and dry out to get them donebefore wintero taking fields apart - started moving goals to parking lots (about 12 left to move) and nets takenoffo benches, flat goals, trash cans stored for wintero plowed snow

Recreational Programo 540 players, up 240 from last year

Competitive Programo U16 Girls Elite are 4 time State Cup Championso National League starts in December for 3 teams (U15 & U17 Boys Elite, U16 Girls Elite)o showcases for older Elite teams in Nov and Deco HS Elite Boys (U15-U19) will be playing in new Midwest Conference division where entire clubplays same opponent on same day

Adult League Programo fall season finished, final games moved to indoor complex

Refereeso we were short patched (AR) referees but managed to cover pretty well; some games missing anAR utilized 2 man system; microsoccer/rec had enougho microsoccer clinics will be Wed. Mar. 11, Sat. Mar. 14

Tournamentso fallout from Octoberfest - half a dozen or so clubs not happy with our credit system; we arestanding by it

LTSC Reporto rented out turf to CLC women's team for a tournament game (NJCAA playoff game vs. MonroeCC out of NY)o were not able to coordinate second coat of paint on game day supervisor shedo getting quotes on scraping and painting maintenance shed

New Businesso December meeting at Hitz at 7:30o new website opportunity

SportsEngine motion to authorize $5000 design fee and $800 annual fee to switch website toSportsEngine made by Brock, second by Beth; passed unopposed

Old Business

Good of the Order

Executive Session

Adjournmento motion by Brandon, second by Brock; adjourned 8:59 PM

Documents

GLSA Board Meeting – January 14, 2019...indoor training started last week 4 Elite teams (U15 Girls, U14, U16 & U17 Boys) started National League play oall went to North Carolina