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8/2/2019 Gl User Guide
1/1025
Oracle General Ledger
User's Guide
Release 12.1
Part No. E13627-02
April 2009
8/2/2019 Gl User Guide
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Oracle General Ledger User's Guide, Release 12.1
Part No. E13627-02
Copyright 1988, 2009, Oracle and/or its affiliates. All rights reserved.
Primary Author: Stacey Tucker-Blosch
Contributing Author: Brent Bosin, Theresa Hickman, Carolyn Luk, Mei Siauw, Jennifer Wu
Contributor: Vic Mitchell, Julianna Litwin, Rob Zwiebach, Hugh Mason
Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks
of their respective owners.
This software and related documentation are provided under a license agreement containing restrictions on
use and disclosure and are protected by intellectual property laws. Except as expressly permitted in your
license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast, modify, license,
transmit, distribute, exhibit, perform, publish or display any part, in any form, or by any means. Reverse
engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is
prohibited.
The information contained herein is subject to change without notice and is not warranted to be error-free. If
you find any errors, please report them to us in writing.
If this software or related documentation is delivered to the U.S. Government or anyone licensing it on behalf
of the U.S. Government, the following notice is applicable:
U.S. GOVERNMENT RIGHTS
Programs, software, databases, and related documentation and technical data delivered to U.S. Government
customers are "commercial computer software" or "commercial technical data" pursuant to the applicable
Federal Acquisition Regulation and agency-specific supplemental regulations. As such, the use, duplication,
disclosure, modification, and adaptation shall be subject to the restrictions and license terms set forth in the
applicable Government contract, and, to the extent applicable by the terms of the Government contract, the
additional rights set forth in FAR 52.227-19, Commercial Computer Software License (December 2007). Oracle
USA, Inc., 500 Oracle Parkway, Redwood City, CA 94065.
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This software and documentation may provide access to or information on content, products and services
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affiliates will not be responsible for any loss, costs, or damages incurred due to your access to or use of third
party content, products or services.
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Contents
Send Us Your Comments
Preface
1 Journal Entry
The General Ledger Accounting Cycle..................................................................................... 1-1
Entering Journals.......................................................................................................................1-5
Creating Journal Batches......................................................................................................1-5
Entering Journals................................................................................................................. 1-9
Entering Journal Lines....................................................................................................... 1-13
Entering Taxable Journal Entries....................................................................................... 1-14
Entering Entered Currency Journals..................................................................................1-17
Entering Statistical Journals............................................................................................... 1-18
Autocopying Journal Batches.............................................................................................1-19
Changing a Batch Period....................................................................................................1-20
Changing the Journal Entry Currency............................................................................... 1-21
Checking or Reserving Funds for a Journal Batch............................................................. 1-22
Submitting Journal Batches for Approval.......................................................................... 1-24
Approving Journal Batches ............................................................................................... 1-25
Journal Wizard.........................................................................................................................1-27
Journal Wizard Overview.................................................................................................. 1-27
Prerequisites...................................................................................................................... 1-28
Creating Journal Entries with the Journal Wizard............................................................. 1-28
Working with Web ADI Layout.........................................................................................1-28
Customizing the Layout.....................................................................................................1-29
Uploading Data..................................................................................................................1-32
Importing Data using Web ADI Content........................................................................... 1-33
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Entering Journals for a Prior Period........................................................................................1-33
Entering Journals for a Future Period................................................................................ 1-34
Reviewing Budgetary Control Transactions...........................................................................1-35
Reviewing Budgetary Control Transaction Detail............................................................. 1-36
Printing a Budgetary Control Transactions Report............................................................1-37
Journal Approval..................................................................................................................... 1-38
Journal Approval Overview.............................................................................................. 1-38
GL Initialization & Validation Process...............................................................................1-42
GL Preparer Approval Process.......................................................................................... 1-46
GL Approval Process......................................................................................................... 1-49
GL Request Approval Process........................................................................................... 1-54
GL No Approver Response Process................................................................................... 1-57
Customizable: Verify Authority Process............................................................................1-60
Allocating Amounts with Recurring Journals and MassAllocations.....................................1-62
Creating Allocation Entries................................................................................................ 1-62
Creating Allocations Using Recurring Journal Formulas...................................................1-63
Creating Net Allocations ...................................................................................................1-63
Creating Step-Down Allocations....................................................................................... 1-64
Creating Rate-Based Allocations........................................................................................1-64
Creating Usage-Based Allocations..................................................................................... 1-65
Using Allocations for Standard Costing.............................................................................1-65
Recurring Journals...................................................................................................................1-66
About Recurring Journals.................................................................................................. 1-66
Creating Recurring Journal Formula Batches.................................................................... 1-67
Securing Recurring Journals.............................................................................................. 1-69
Creating Recurring Journal Entries.................................................................................... 1-69
Entering Recurring Journal Entry Lines.............................................................................1-71
Entering Recurring Journal, Budget, and Eliminating Entry Formulas............................. 1-72
Reporting Currencies...................................................................................................1-75
Entering Formulas with EasyCalc ..................................................................................... 1-75
Creating Skeleton Journal Entries...................................................................................... 1-78
Creating Standard Recurring Journal Entries.................................................................... 1-79
Creating Entered Currency Recurring Journal Entries.......................................................1-80
Copying Entries from an Existing Recurring Journal Batch...............................................1-82
Changing a Recurring Journal Entry..................................................................................1-82Performing Standard Costing with Recurring Journals..................................................... 1-83
Generating Recurring Journal Batches................................................................................... 1-83
Scheduling Your Recurring Journal Batch......................................................................... 1-86
MassAllocations...................................................................................................................... 1-88
About MassAllocations......................................................................................................1-88
Creating MassAllocation Batches.......................................................................................1-88
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Creating MassAllocation Formulas....................................................................................1-91
Entering MassAllocation Formula Lines............................................................................1-92
Entering a Target Account................................................................................................. 1-98
Entering an Offsetting Account......................................................................................... 1-98
Allocation Formula Rules ................................................................................................. 1-99
Validation Business Rules................................................................................................ 1-100
Reporting Currencies....................................................................................................... 1-101
Generating MassAllocation Journals....................................................................................1-101
Reusing MassAllocation Formulas for Different Ledgers and Balancing Segment Values......................................................................................................................................... 1-104
Choosing an Allocation Method...................................................................................... 1-105
MassAllocation Examples .................................................................................................... 1-106
AutoAllocations .................................................................................................................... 1-119
AutoAllocations Overview.............................................................................................. 1-119
Oracle Projects and Oracle General Ledger..................................................................... 1-121
Parallel Allocation Sets.................................................................................................... 1-121
Step-Down AutoAllocation Sets...................................................................................... 1-125
Securing AutoAllocation Sets.......................................................................................... 1-127
Submitting AutoAllocation Set Requests......................................................................... 1-128
Reviewing the status of your AutoAllocation Sets ..........................................................1-131
Step-Down AutoAllocation Approval Process..................................................................... 1-131
Customizing Step-Down AutoAllocations.......................................................................1-133
AutoAllocation Processes................................................................................................ 1-135
Journal Import....................................................................................................................... 1-143
Integrating General Ledger Using Journal Import ..........................................................1-144
Preparing to Import Journals........................................................................................... 1-146
Exporting Data From Your Feeder System ..................................................................... 1-148
The GL_INTERFACE Table ............................................................................................ 1-148
Assigning Values for Accounts........................................................................................ 1-153
Assigning Values for Additional Required and Conditionally Required Columns ........1-154
Assigning Values for Currency Conversion.....................................................................1-157
Assigning Values to Optional Columns .......................................................................... 1-158
Required NULL Columns in the GL_INTERFACE Table................................................ 1-162
Importing Specialized Data..............................................................................................1-164
About Journal Import Validation .................................................................................... 1-165
Multi-Table Journal Import.............................................................................................. 1-168
Interface Data Transformer.............................................................................................. 1-175
Importing Journals................................................................................................................ 1-176
How to Import Journals .................................................................................................. 1-179
Setting the Journal Import Run Options.......................................................................... 1-182
Running the Journal Import Program from Standard Report Submission (SRS)............. 1-183
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Correcting Journal Import Data............................................................................................ 1-184
Correcting Accounts in Journal Import Data................................................................... 1-185
Troubleshooting...............................................................................................................1-186
Deleting Journal Import Data............................................................................................... 1-187
Posting Journals.....................................................................................................................1-188
Posting Journal Batches....................................................................................................1-188
Cancelling a Batch Posting............................................................................................... 1-192
Posting to a Suspense Account........................................................................................ 1-192
Reviewing the Batch Posting Status.................................................................................1-193
Correcting Batch Posting Errors.......................................................................................1-193
Posting Journal Batches Automatically (AutoPost).............................................................. 1-194
Generating Reporting Currency Journals........................................................................ 1-200
Reversing Journals................................................................................................................ 1-200
Defining Reverse Journal Entries .................................................................................... 1-200
Generating Reversing Journal Batches ............................................................................ 1-202
Automatic Journal Reversal.................................................................................................. 1-205
Automatic Journal Reversal Overview............................................................................ 1-205
Definition Access Sets...................................................................................................... 1-212
Default Reversal Criteria for Seeded Journal Categories...........................................1-213
Overview of Journal Reconciliation..................................................................................... 1-215
Entering Reconciliation References...................................................................................... 1-216
Performing Automatic Account Reconciliation....................................................................1-217
Performing Manual Account Reconciliation........................................................................ 1-218
Performing Manual Account Reconciliation Reversal.........................................................1-220
Reconciliation of Transactions with Single or Multiple Currencies................................... 1-220
Automatic Journal Scheduling..............................................................................................1-221
Incrementing Submissions............................................................................................... 1-224
Year-End Closing Journals.................................................................................................... 1-226
Income Statement Closing Journals................................................................................. 1-227
Balance Sheet Closing Journals........................................................................................ 1-237
Secondary Tracking Segment............................................................................................... 1-241
Year-End Close Checklist......................................................................................................1-247
2 Budgeting
Overview of Budgeting ............................................................................................................ 2-1Budgeting Methods .................................................................................................................. 2-3
Creating Budget Formulas to Allocate Budget Amounts ....................................................2-4
Creating a Flexible Budget .................................................................................................. 2-4
Using Top-Down, Bottom-Up, and Middle-Out Budgeting ................................................2-5
Using MassBudgeting ......................................................................................................... 2-6
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Creating Master/Detail Budgets...........................................................................................2-7
Master/Detail Budget Example............................................................................................ 2-9
Uploading Budgets from a Spreadsheet............................................................................ 2-13
Budgets.................................................................................................................................... 2-15
Defining Budgets............................................................................................................... 2-15
Assigning Budget Periods..................................................................................................2-18
Opening a Budget Year......................................................................................................2-18
Copying Budget Amounts from an Existing Budget......................................................... 2-19
Budget Organizations..............................................................................................................2-20
Defining Budget Organizations......................................................................................... 2-20
Assigning Account Ranges to a Budget Organization....................................................... 2-22
Protecting a Budget Organization with a Password.......................................................... 2-25
Setting Budgetary Control Options for an Account Range................................................ 2-26
Copying Account Ranges from an Existing Budget Organization.....................................2-27
Adding or Changing Individual Accounts........................................................................ 2-28
Changing a Budget Organization...................................................................................... 2-29
Deleting a Budget Organization.........................................................................................2-30
Budget Formulas......................................................................................................................2-30
Creating Budget Formula Batches..................................................................................... 2-30
Creating a Budget Formula Entry...................................................................................... 2-31
Securing Budget Formulas................................................................................................. 2-33
Entering Budget Formula Entry Lines............................................................................... 2-34
Copying Existing Budget Formulas................................................................................... 2-35
Changing a Budget Formula Entry.................................................................................... 2-35
Calculating Budget Amounts.................................................................................................. 2-36
Scheduling Your Budget Formula Batch............................................................................2-40
MassBudgets............................................................................................................................ 2-41
Overview........................................................................................................................... 2-41
Defining MassBudgets....................................................................................................... 2-41
Defining a MassBudget Formula....................................................................................... 2-44
Entering MassBudget Formula Lines.................................................................................2-45
Assigning Segment Types..................................................................................................2-47
Entering a Target Account................................................................................................. 2-47
Entering an Offset Account................................................................................................2-48
Generating MassBudget Journals........................................................................................... 2-48Choosing an Allocation Method........................................................................................ 2-50
Scheduling Your MassBudget Journal Batch..................................................................... 2-51
Entering Budget Amounts....................................................................................................... 2-52
Entering Budget Amounts for Multiple Accounts............................................................. 2-54
Using Budget Rules to Distribute Budget Amounts.......................................................... 2-56
Budget Rules...................................................................................................................... 2-57
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Setting the Budget Rule Rounding Options.......................................................................2-58
Entering Statistical Budget Amounts................................................................................. 2-59
Entering Budget Journals........................................................................................................ 2-60
Entering Statistical Budget Journals................................................................................... 2-61
Creating Unposted Budget Journal Batches.......................................................................2-63
Budget Wizard......................................................................................................................... 2-64
Creating a Budget Worksheet................................................................................................. 2-65
Changing the Budget Worksheet View.................................................................................. 2-66
Updating Budget Balances Using Budget Wizard..................................................................2-67
Adding Budget Notes to a Budget Worksheet........................................................................2-67
Graphing Budgets................................................................................................................... 2-68
Uploading Budgets from Budget Wizard to General Ledger.................................................2-69
Transferring Budget Amounts................................................................................................ 2-71
Transferring Budget Amounts Using Budgetary Control..................................................2-73
Entering Budget Transfer Amounts................................................................................... 2-74
Uploading Budgets.................................................................................................................. 2-75
Integrating General Ledger Using Budget Upload............................................................ 2-75
Understanding the Budget Interface Table ....................................................................... 2-76
Creating Your Budget Spreadsheet ................................................................................... 2-77
Loading Data into the Budget Interface Table................................................................... 2-80
About Budget Upload Validation ..................................................................................... 2-81
Correcting Budget Upload Errors...................................................................................... 2-82
Uploading Budgets to Undefined Accounts........................................................................... 2-83
Uploading Budget Amounts to Undefined Accounts........................................................ 2-85
Freezing Budgets..................................................................................................................... 2-85
Freezing Budget Formula Batches..................................................................................... 2-86
Freezing Budget Organizations......................................................................................... 2-87
Freezing Budgets for a Range of Accounts........................................................................ 2-88
Using Budgetary Control and Online Funds Checking......................................................... 2-89
Overview........................................................................................................................... 2-89
Funds Checking and Encumbrance Accounting................................................................ 2-89
Defining an Account.......................................................................................................... 2-90
Budgetary Control Options................................................................................................2-91
Funds Check Level...................................................................................................... 2-92
Tolerance Percent and Tolerance Amount...................................................................2-92Override Amount........................................................................................................ 2-93
Amount Type and Boundary.......................................................................................2-93
Latest Encumbrance Year............................................................................................ 2-95
Budgetary Control Options for Accounts....................................................................2-96
Budgetary Control Options for Journal Sources and Categories................................. 2-96
Detail and Summary Level Budgetary Control..................................................................2-97
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Changing Budgetary Control Options .............................................................................. 2-99
About Funds Checking ................................................................................................... 2-102
Setting Up Budgetary Control .........................................................................................2-103
Reports............................................................................................................................. 2-105
Creating Your Own Funds Available Reports ..........................................................2-105
Inquiry............................................................................................................................. 2-105
Setting Up Budgetary Control in Purchasing and Payables.............................................2-106
Budgetary Control in Purchasing.................................................................................... 2-107
Checking Funds on Purchasing Documents..............................................................2-107
Failing Funds Checking............................................................................................. 2-108
Document Approvals................................................................................................ 2-108
Reserving Funds for a Purchasing Document........................................................... 2-110
Funds Reservation Status of Purchasing Documents................................................ 2-110
Requisitions and Budgetary Control ...............................................................................2-111
Creating a Requisition............................................................................................... 2-111
Importing Approved Requisitions ............................................................................2-111
Cancelling a Requisition ........................................................................................... 2-112
Internal Requisitions................................................................................................. 2-112
Closing a Requisition.................................................................................................2-113
Purchase Orders and Budgetary Control......................................................................... 2-113
Creating a Purchase Order ....................................................................................... 2-113
Planned Purchase Orders.......................................................................................... 2-114
Blanket Purchase Agreements................................................................................... 2-115
Reserving Funds for a Purchase Order......................................................................2-115
Modifying a Purchase Order .................................................................................... 2-116
Cancelling a Purchase Order .................................................................................... 2-116
Receiving................................................................................................................... 2-116
Closing a Purchase Order..........................................................................................2-117
Reports and Inquiries in Oracle Purchasing.............................................................. 2-117
Budgetary Control in Oracle Payables ............................................................................ 2-118
Entering an Invoice....................................................................................................2-118
Final Match................................................................................................................2-118
Prepayments..............................................................................................................2-119
Approval and Online Invoice Validation.................................................................. 2-120
Releasing Funds Holds ............................................................................................. 2-121Maintaining a Matched Invoice ................................................................................ 2-121
Relieving Encumbrance Entries ................................................................................2-122
Multiple Currency Transactions ..................................................................................... 2-123
Creating a Budgetary Control Group....................................................................................2-125
Setting Budgetary Control Options for Journal Sources and Categories .........................2-126
Running the Create Journals Program ................................................................................. 2-127
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Running the Mass Funds Check/Reservation Program ...................................................2-128
3 Encumbrance Accounting
Overview of Encumbrance Accounting.................................................................................... 3-1
Defining Encumbrance Types ..................................................................................................3-4
Entering Encumbrances ............................................................................................................3-5
Reviewing Encumbrances ................................................................................................... 3-7
Relieving Encumbrances .....................................................................................................3-8
Viewing Funds Available......................................................................................................... 3-9
Year-End Encumbrance Processing.........................................................................................3-11
Performing Year-End Encumbrance Processing ............................................................... 3-11
Carrying Forward Year-End Encumbrance and Budget Balances.......................................... 3-12
4 Average Balance Processing
Overview of Average Balance Processing................................................................................ 4-1Basic Business Needs........................................................................................................... 4-2
Average Balance Examples.................................................................................................. 4-3
General Example........................................................................................................... 4-3
Relationship Between Aggregate and Average Balances.............................................. 4-6
Example: Period Average-to-Date Balance....................................................................4-7
Example: Quarter Average-to-Date Balance..................................................................4-8
Example: Year Average-to-Date Balance.......................................................................4-9
Major Features................................................................................................................... 4-11
Effective Date Handling.....................................................................................................4-14
Back-Value Transactions............................................................................................. 4-15
Weekends and Holidays..............................................................................................4-16
Set Up and Maintenance.................................................................................................... 4-17
Enabling Average Balance Processing......................................................................... 4-17
Processing Options for Non-Business Days................................................................ 4-19
Opening a New Period................................................................................................ 4-20
Archiving and Purging...................................................................................................... 4-20
Multi-Currency Processing ............................................................................................... 4-21
Conversion.................................................................................................................. 4-22
Revaluation................................................................................................................. 4-22
Translation...................................................................................................................4-22
Consolidation.....................................................................................................................4-24
Consolidating Transactions......................................................................................... 4-24
Consolidating Balances............................................................................................... 4-24
Online Inquiry................................................................................................................... 4-28
Reporting........................................................................................................................... 4-29
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Standard Reports............................................................................................................... 4-29
Financial Statement Generator...........................................................................................4-30
5 Online Inquiries
Introduction............................................................................................................................... 5-1
Overview of Account Analysis and Drilldown........................................................................ 5-1
Overview of Account Inquiry................................................................................................... 5-4
Account Inquiry.........................................................................................................................5-9
Performing an Account Inquiry........................................................................................... 5-9
Account Inquiry Example.................................................................................................. 5-11
Performing an Account Inquiry for Ledger Sets................................................................ 5-16
Reviewing Balances in an Account Inquiry....................................................................... 5-18
Reviewing Variances Between Account Balance Types..................................................... 5-22
Drilling Down to Journal Detail.........................................................................................5-23
Performing a Journal Entry Inquiry........................................................................................5-25Drilling Down to Oracle Subledger Applications................................................................. 5-27
Drilling Down to Subledger Detail.................................................................................... 5-27
T-Accounts.........................................................................................................................5-28
Average Balance Inquiry......................................................................................................... 5-31
Performing an Average Balance Inquiry............................................................................5-31
Detail Average Balance Inquiry ........................................................................................ 5-33
Summary Average Balance Inquiry................................................................................... 5-34
Inquiring on Budgets.............................................................................................................. 5-35
Performing a Budget Inquiry............................................................................................. 5-35
Reviewing Budget Balances in a Master Budget Inquiry................................................... 5-38Reviewing Budget Balances in a Detail Budget Inquiry.....................................................5-39
Reviewing Detail Account Balances...................................................................................5-40
Reviewing Budget Journal Detail.......................................................................................5-41
Consolidated Balance Inquiry................................................................................................ 5-42
Performing Consolidated Balance Inquiries...................................................................... 5-42
6 Financial Reporting
Overview of Reporting in General Ledger............................................................................... 6-1
Overview of the Financial Statement Generator......................................................................6-1
Report Building Concepts......................................................................................................... 6-3
Simple Reports..................................................................................................................... 6-3
Special Format Reports...................................................................................................... 6-10
Report Distribution............................................................................................................ 6-20
Other FSG Features............................................................................................................ 6-23
Tips and Techniques for Using FSG.......................................................................................6-26
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Using Financial Statement Generator................................................................................ 6-26
Suggestions for Specific Financial Reports............................................................................ 6-30
Tips for Designing FSG Reports............................................................................................. 6-38
Frequently Asked Questions About FSG............................................................................... 6-41
FSG Tasks................................................................................................................................ 6-43
Defining Row Sets..............................................................................................................6-43
Securing Row Sets................................................................................................................... 6-45
Assigning Accounts.................................................................................................................6-46
Defining Report Calculations................................................................................................. 6-48
Defining Column Sets.............................................................................................................6-50
Using the Column Set Builder................................................................................................ 6-55
Creating Column Headings.................................................................................................... 6-58
Defining Column Exceptions..................................................................................................6-59
Defining Content Sets............................................................................................................. 6-60
Securing Content Sets............................................................................................................. 6-62
Defining Row Orders.............................................................................................................. 6-63
Securing Row Orders.............................................................................................................. 6-67
Defining Display Sets............................................................................................................. 6-67
Copying Report Objects.......................................................................................................... 6-69
Defining Financial Reports..................................................................................................... 6-70
Securing Reports..................................................................................................................... 6-73
Including Budgets, Encumbrances, Currencies, and Constant Periods of Interest in an FSG
Report...................................................................................................................................... 6-74
Defining Financial Report Sets............................................................................................... 6-76
Securing Report Sets............................................................................................................... 6-78
Copying Report Objects From Another Database (FSG Transfer Program)......................... 6-78
FSG Transfer Program Parameters.....................................................................................6-80
Running Financial Reports..................................................................................................... 6-81
Running Financial Reports with XML Publisher............................................................... 6-87
FSG Security Rules............................................................................................................. 6-89
Reporting Attributes............................................................................................................... 6-91
Setting Up Reporting Attributes........................................................................................ 6-91
Defining Reporting Attribute Value Sets and Values........................................................ 6-93
Defining Context-Sensitive Descriptive Flexfields for Reporting Attributes..................... 6-94
Assigning Reporting Attribute Values to Account Segment Values.................................. 6-96
Specifying Descriptive Flexfield Segments to Use as Reporting Attributes....................... 6-97
Running the Reporting Attribute Preparation Program........................................................ 6-98
Running the Reporting Attribute Historical Program....................................................... 6-99
Reporting Attributes Examples............................................................................................. 6-100
Defining Ad Hoc Reports......................................................................................................6-103
Deleting Ad Hoc Reports...................................................................................................... 6-104
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Downloading Financial Reports........................................................................................... 6-105
FSG Reference Information.................................................................................................. 6-106
Row Set Format Options.................................................................................................. 6-106
Row Set Display Types......................................................................................................... 6-107
Content Set Display Types............................................................................................... 6-108
Standard Column Sets...........................................................................................................6-109
Amount Types....................................................................................................................... 6-110
Column Set Builder Toolbar................................................................................................. 6-111
Format Masks........................................................................................................................ 6-112
Balance Control Options....................................................................................................... 6-115
Currency Control Value Options.......................................................................................... 6-117
Row Set Advanced Options.................................................................................................. 6-120
Column Set Advanced Options............................................................................................ 6-121
Override Segment Assignments........................................................................................... 6-122
Display Options.................................................................................................................... 6-123
Relative Headings................................................................................................................. 6-123
Row and Column Overrides................................................................................................. 6-125
FSG Report Parameters......................................................................................................... 6-127
XBRL...................................................................................................................................... 6-128
Loading/Removing XBRL Taxonomies ........................................................................... 6-130
XML Publisher Basic Report Template............................................................................ 6-131
Country-Specific Reports...................................................................................................... 6-134
7 Maintenance
Mass Maintenance..................................................................................................................... 7-1Moving or Merging Account Balances.................................................................................7-2
Defining a Move/Merge Request......................................................................................... 7-5
Submitting a Move/Merge Request......................................................................................7-7
Mass Maintenance Statuses..................................................................................................7-8
Validation and Prevalidation............................................................................................... 7-8
Reversing a Move/Merge..................................................................................................... 7-9
Purging Move/Merge Tables..............................................................................................7-10
Reviewing Move/Merge Audit Journals............................................................................ 7-11
Creating New Accounts with Mass Creation.....................................................................7-13
Correcting Misclassified Account Types................................................................................ 7-15Archiving Account Balances and Journal Detail.................................................................... 7-17
Prerequisites...................................................................................................................... 7-18
Creating a Tablespace for Archived Data.......................................................................... 7-20
Exporting Archived Data................................................................................................... 7-23
Purging Archived Account Balances and Journals............................................................ 7-25
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8 Global Consolidation System
Global Consolidation System................................................................................................... 8-1
Overview............................................................................................................................. 8-2
What You Can Consolidate..................................................................................................8-4
Special Considerations for Average Daily Balance Ledgers.................................................8-4
Implementation Options......................................................................................................8-5
Consolidation Process Steps................................................................................................ 8-6
Consolidation Workbench...................................................................................................... 8-11
Using the State Controller.................................................................................................. 8-16
Gathering Subsidiary Data from Multiple Instances Using Oracle Applications...............8-20
Gathering Subsidiary Data from Multiple Instances Using Non-Oracle Applications...... 8-22
Consolidating Ledgers with Different Charts of Accounts................................................... 8-23
Defining Consolidation Definitions................................................................................... 8-26
Definition Access Set Security..................................................................................... 8-29Consolidation Run Options............................................................................................... 8-29
Creating Consolidation Sets............................................................................................... 8-31
Preparing Subsidiary Data...................................................................................................... 8-33
Transferring Subsidiary Data to Your Parent......................................................................... 8-35
Consolidating Balances...................................................................................................... 8-36
Consolidating Transactions............................................................................................... 8-40
Transferring Consolidation Sets.........................................................................................8-41
Posting Subsidiary Data..........................................................................................................8-43
Eliminating Entries..................................................................................................................8-45
Creating Eliminating Entries..............................................................................................8-45Inquiry, Reporting, and Analysis........................................................................................... 8-55
Purging Consolidation Audit Data......................................................................................... 8-56
9 Multi-Currency
Overview of Multi-Currency Accounting.................................................................................9-2
Overview............................................................................................................................. 9-2
Currencies.................................................................................................................................. 9-8
Defining Currencies............................................................................................................. 9-8
Conversion Rates..................................................................................................................... 9-10
Defining Conversion Rate Types....................................................................................... 9-10
Entering Daily Rates................................................................................................................9-11
Loading Daily Rates Automatically........................................................................................9-16
Entering Historical Rates.........................................................................................................9-21
Revaluing Balances................................................................................................................. 9-26
Translating Balances............................................................................................................... 9-34
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Notes on Translation with Historical Rates and Amounts.................................................9-47
Notes on Translating Owners' Equity Accounts................................................................ 9-48
Notes on Translating Revenue/Expense Accounts.............................................................9-50
Notes on Translating Average Balances.............................................................................9-51
Currency Rates Manager......................................................................................................... 9-55
Cross Rates.........................................................................................................................9-56
Using the Daily Rates Spreadsheet Interface..................................................................... 9-59
Using the Historical Rates Spreadsheet Interface...............................................................9-60
10 Standard Reports and Listings
Running Standard Reports and Listings................................................................................ 10-1
Generating Standard Reports Using XML Publisher.............................................................10-3
XML Output File..................................................................................................................... 10-4
Placeholder Syntax for Standard Report Templates.............................................................. 10-5
Example of Report Template Layout.................................................................................... 10-33General Ledger Standard Reports and Listings................................................................... 10-33
Account Analysis Reports..................................................................................................... 10-34
Account Analysis - Contra Account.................................................................................10-34
Account Analysis Report................................................................................................. 10-37
Budget Reports and Listings................................................................................................. 10-37
Budget Hierarchy Listing.................................................................................................10-38
Budget Journals by Account Report.................................................................................10-38
Budget Organization Listing............................................................................................10-39
Budget Organization Range Listing.................................................................................10-40
Budgetary Control Transactions Report.......................................................................... 10-41Frozen Budgets Accounts Listing.................................................................................... 10-42
Funds Available Analysis Report.................................................................................... 10-42
Master/Detail Budget Report........................................................................................... 10-43
Summary/Detail Budget Report.......................................................................................10-44
Unbudgeted Master/Detail Accounts Report...................................................................10-45
Chart of Accounts Reports and Listings............................................................................... 10-46
Account Hierarchy Report............................................................................................... 10-46
Chart of Accounts Detail Listing......................................................................................10-46
Chart of Accounts Mapping Rules Report....................................................................... 10-47
Rollup Detail Listing........................................................................................................ 10-48Rollup Range Listing....................................................................................................... 10-48
Inactive Accounts Listing.................................................................................................10-49
Segment Values Listing....................................................................................................10-49
Suspense Accounts Listing...............................................................................................10-50
Consolidation Reports...........................................................................................................10-50
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Consolidation Audit Report.............................................................................................10-51
Consolidation Exception Report: Disabled Parent Accounts........................................... 10-52
Consolidation Exception Report: Unmapped Subsidiary Accounts................................ 10-53
Consolidation Journals Report.........................................................................................10-54
Currency Listings.................................................................................................................. 10-55
Daily Conversion Rates Listing........................................................................................10-55
Historical Rates Listing.................................................................................................... 10-56
Financial Statement Generator Reports and Listings...........................................................10-57
Column Set Detail Listing................................................................................................ 10-57
Column Set Summary Listing.......................................................................................... 10-58
Content Set Detail Listing................................................................................................ 10-58
Content Set Summary Listing.......................................................................................... 10-59
Report Detail Listing........................................................................................................ 10-59
Report Set Detail Listing.................................................................................................. 10-60
Report Set Summary Listing............................................................................................ 10-60
Report Summary Listing..................................................................................................10-61
Row Order Detail Listing................................................................................................. 10-61
Row Set Detail Listing......................................................................................................10-62
Row Set Summary Listing................................................................................................10-62
Where Used Report..........................................................................................................10-62
General Ledger Reports........................................................................................................ 10-63
General Ledger Account Balances Across Ledgers Report.............................................. 10-63
Entered Currency General Ledger Report....................................................................... 10-64
General Ledger Report.....................................................................................................10-65
Journals Reports.................................................................................................................... 10-67
Entered Currency Journals Report................................................................................... 10-68
General Journals Reports................................................................................................. 10-69
Journal Batch Summary Report....................................................................................... 10-74
Journal Entry Report........................................................................................................ 10-75
Journals Line Report........................................................................................................ 10-76
Journals by Document Number Report........................................................................... 10-77
Journals - Extended.......................................................................................................... 10-78
Journals - Day Book......................................................................................................... 10-79
Journals - Voucher........................................................................................................... 10-79
Journals - Check Report................................................................................................... 10-81Tax Journals Report......................................................................................................... 10-81
Automatic Reconciliation Report..................................................................................... 10-83
Reconciled Transactions Report....................................................................................... 10-85
Unreconciled Transactions Report................................................................................... 10-88
Trial Balance Reports............................................................................................................ 10-90
Trial Balance Report......................................................................................................... 10-90
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Average Balance Trial Balance Report............................................................................. 10-92
Budget Trial Balance Report............................................................................................ 10-94
Detail Trial Balance Report.............................................................................................. 10-95
Encumbrance Trial Balance Report..................................................................................10-96
Expanded Trial Balance Report........................................................................................10-97
Trial Balance - Additional Segment Detail Report........................................................... 10-99
Translation Trial Balance Report....................................................................................10-101
Other Reports and Listings................................................................................................. 10-103
MassAllocation Formula Listing.................................................................................... 10-105
Open Encumbrance Balance With Transaction Detail Report........................................10-106
Recurring Formula Listing............................................................................................. 10-107
Transaction Code Listing............................................................................................... 10-108
Units of Measure Report................................................................................................ 10-109
Value-Added Tax Report............................................................................................... 10-109
Execution Reports................................................................................................................ 10-110
Archive and Purge Audit Report................................................................................... 10-111
Assign Budget Account Ranges Execution Report.........................................................10-111
AutoPost Execution Report............................................................................................10-112
AutoReverse Execution Report...................................................................................... 10-112
Budget Assignments AutoCopy Execution Report........................................................ 10-112
Budget Spreadsheet Upload Execution Report.............................................................. 10-113
Calendar Validation Execution Report.......................................................................... 10-113
Carry Forward Execution Report................................................................................... 10-115
Create Journal Entries Execution Report........................................................................10-116
Delete Journal Import Data Execution Report............................................................... 10-116
Historical Rates Execution Report..................................................................................10-116
Journal Import Execution Report................................................................................... 10-117
MassAllocations/MassBudgeting Execution Report...................................................... 10-118
Mass Funds Check/Reservation Journal Execution Report............................................ 10-119
Posting Execution Report...............................................................................................10-119
Revaluation Execution Report....................................................................................... 10-120
Segment Value Inheritance Execution Report................................................................10-120
11 Journal or Subledger-Level Reporting Currencies
Overview of Reporting Currencies......................................................................................... 11-1When to Use Reporting Currencies....................................................................................11-2
Translation versus Reporting Currencies...........................................................................11-2
Reporting Currency Features............................................................................................. 11-4
Setting Up Reporting Currencies............................................................................................11-5
Reporting Currency Setup Steps........................................................................................ 11-6
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Step 1 - Enable or Define Ledgers................................................................................11-6
Step 2 - Enable and/or Define Currencies.................................................................... 11-7
Step 3 - Define Reporting Currencies.......................................................................... 11-7
Step 4 - Define Responsibilities....................................................................................11-9
Step 5 - Assign Data Access Sets to Responsibilities....................................................11-9
Reporting Currency Conversion Rules............................................................................ 11-10
Conversion Rounding...................................................................................................... 11-15
Using Reporting Currencies..................................................................................................11-16
Considerations For Entering Data into Reporting Currencies......................................... 11-16
Performing Standard General Ledger Activities..............................................................11-17
Completing Reporting Currencies-Related Activities in the Correct Order.....................11-34
Implementation Considerations........................................................................................... 11-35
Terms............................................................................................................................... 11-36
Type of Installation.......................................................................................................... 11-37
Defining Reporting Currencies for Fresh Install or Upgrade Scenario One.....................11-38
Defining Reporting Currencies for Upgrade Scenario Two............................................. 11-39
Reporting Currency - Create Opening Balance Journals in Reporting Currency Program...................................................................................................................................11-40
Initialization Tasks.................................................................................................... 11-47
Plan the Initialization................................................................................................ 11-47
Prepare for the Initialization......................................................................................11-52
Perform the Pre-initialization Tasks.......................................................................... 11-56
Perform the Initialization.......................................................................................... 11-60
Perform the Post-initialization Tasks.........................................................................11-66
Resume Normal Transaction Processing................................................................... 11-67
Perform Historical Conversion Maintenance............................................................ 11-67
Parameters for Reporting Currency - Create Opening Balance Journals in Reporting
Currency Program........................................................................................................... 11-68
Running the Reporting Currency - Create Opening Balance Journals in Reporting
Currency Program.....................................................................................................11-68
Reporting Currency Account Type Specific Conversion..................................................... 11-70
Reporting Currency Account Type Specific Conversion................................................. 11-70
Setup................................................................................................................................ 11-71
ADI Journal Wizard Entry............................................................................................... 11-74
Transaction Processing.................................................................................................... 11-75
Inquiry and Reporting..................................................................................................... 11-78
A Using Attachments in General Ledger
Using Attachments in General Ledger..................................................................................... A-1
General Ledger Windows with the Attachments Feature........................................................A-1
Creating an Attachment............................................................................................................ A-3
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Deleting an Attachment............................................................................................................ A-4
Types of Attachments............................................................................................................... A-4
Attachment Security..................................................................................................................A-5
Index
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Send Us Your Comments
Oracle General Ledger User's Guide, Release 12.1
Part No. E13627-02
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Preface
Intended Audience
Welcome to Release 12.1 of the Oracle General Ledger User's Guide.
This guide assumes you have a working knowledge of the following:
The principles and customary practices of your business area.
Computer desktop application usage and terminology
If you have never used Oracle Applications, we suggest you attend one or more of the
Oracle Applications training classes available through Oracle University.
See Related Information Sources on page xxiv for more Oracle Applications product
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Structure1 Journal Entry
2 Budgeting
3 Encumbrance Accounting
4 Average Balance Processing
5 Online Inquiries
6 Financial Reporting
7 Maintenance
8 Global Consolidation System9 Multi-Currency
10 Standard Reports and Listings
11 Journal or Subledger-Level Reporting Currencies
A Using Attachments in General Ledger
Related Information Sources
This document is included on the Oracle Applications Document Library, which is
supplied in the Release 12 DVD Pack. You can download soft-copy documentation as
PDF files from the Oracle Technology Network at http://otn.oracle.com/documentation,
or you can purchase hard-copy documentation from the Oracle Store at
http://oraclestore.oracle.com. The Oracle E-Business Suite Documentation Library
Release 12 contains the latest information, including any documents that have changed
significantly between releases. If substantial changes to this book are necessary, a
revised version will be made available on the online documentation CD on My Oracle