Getting Started with Publisher 2013 - myUSF

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The Center for Instruction and Technology Last updated: 07/11/2014

Getting Started with Publisher 2013

Learning Objectives • Get familiarize with the Publisher user interface • Create publications from scratch or from templates • Customize your template design to meet your individual needs • Create a flyer, calendar, and a 4-page newsletter and setup database for mail merge

Getting Started Microsoft Office Publisher helps you create, personalize, and share a wide range of publications and marketing materials in-house. New and improved capabilities guide you through the process of creating and distributing in print, Web, and e-mail so you can build your brand, manage customer lists, and track your marketing campaigns -- all in-house.

Create a New File

1. There are all kinds of templates and sizes that you can choose to start your project. Simply select from the Suggested Searches area, or choose from Featured or Built-in templates, or Search from online templates (you will need to download these online templates). For different sizes, you can click More Blank Page Sizes.

2. Once you have selected your template, click Create. 3. If you would like to customize your font type or color scheme before you proceed, you

can also do so.

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4. To save your file, choose File > Save As. Type a name for your file, and then click Save.

Add Text, Insert Images, Shapes, and Effects, and Drop Cap

Create New Text Styles (Home View)

1. From the Home tab, select Styles. Then choose New Style.

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2. Enter new style name, define Font Size, Font type and Color that you want. Click OK and OK again.

3. To apply style, first select text. Then click on the style name to apply.

4. To delete style, simply right-click on the Style name and choose Delete.

Insert Image into Picture Placeholder

When you are ready to insert a picture, click the Picture placeholder icon. Navigate to the picture, and click the Insert button. Picture Tools and Format

To edit an image, first select the image, and then modify using the Picture Tools as shown in the diagram below.

Picture Placeholder

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• Adjust picture - You can adjust Brightness, Contrast, or Recolor of

• Apply Picture Styles - Select an image and apply from a variety of styles in the Picture Styles group.

• Adjust the size of an imported image - Click on the down-pointing arrow on the Size group. Or, right-click on image > Format Picture.

• Wrap text around image - Select image and click the Wrap Text in the Arrange group.

• Order stacked images – Select image and choose Bring Forward, Bring to Front, Send Backward, or Send to Back.

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Overflow Text If you insert more text into a text box than that text box can hold, you will see an overflow indicator appears at the bottom of the text box to show that more text is not currently displayed. You can enlarge the size of the existing text box to fit all text; or you can create a second text box to fit the overflow text. To do the latter, follow the below steps:

1. On the Home tab, click Draw Text Box. 2. First click and drag diagonally to create a text box. 3. Then click the text box with overflow text.

4. The pointer changes to a pitcher .

5. Move the pointer to the second text box (the pointer changes to a pouring pitcher ) and click inside.

6. The overflow text from the first text box is displayed in the linked text box. Alignment Tools

If you have multiple objects and would like to align them, first select those objects, from the Arrange group > choose the Align button to align top or bottom positions, or create equal spacing horizontally or vertically.

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Building Blocks – Calendars, Forms, Borders, Accents, Ads, Page Parts, Business Information (Insert View) Under the Insert tab, there is a Building Blocks group that allows you to insert Calendars, Borders and Accents, Advertisements, and Page Parts into your publication. Access the Building Blocks Library by clicking the down-pointing button on the right hand side.

Add Global Elements to Master Pages (Page Design View)

If you need to add page numbers, time stamp, copyright or logo to each of your multiple page document, you can add these elements once on the Master Pages, and they can be applied to all the pages.

Choose Page Parts to build Forms

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1. From Page Design tab, choose Master Pages in the Page Background group.

2. Select Edit Master Page to modify the Master Page. 3. Make your changes. Choose Apply To > All Pages or Current Page. 4. Click the Close Master Page button after you are finished. 5. Note if you want to remove the Master Page, choose None from the drop-

down menu under Master Pages. Insert Footer and Headers, or Page Numbers

1. Click Footer under the Header and Footer group from the Insert tab. This takes you to the Master Page.

2. Enter text for your Footer. 3. Choose Close Master Page after you are finished.

Change Template Design (Page Design View)

• From Page Design tab, choose Change Template. Choose to apply template to the current publication or create a new publication using existing text and graphics.

• From Page Design tab, choose the Schemes group to modify color scheme of your layout.

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Save Design to a Template If you have created a publication and want to reuse it in the future, you can save it as a template. Choose File > Save As. Change type to Publisher Template (.pub) and it is saved in the Templates folder. Next time you use it, you will go to My Templates folder to find it. PRACTICE Create a Calendar – an example

1. Choose File > New > Calendars. 2. Choose a design. Customize color and font schemes to modify original layout as desired.

3. Choose from Options page size Landscape, timeframe One Month Per Page and Set Calendar Dates to March. Check the box next to Include schedule of events.

Note: Options for Calendars. The Include schedule of events is grayed out on some design templates.

4. Click Create when you are finished.

Create a Newsletter – an example (Page Design View)

1. Choose File > New > Newsletters. Choose a design, customize color and font schemes as

desired, and then click Create. A 4-page newsletter is created by default. (Some templates might only give you 2 pages.)

2. Under the View tab, choose Two-Page Spread if desired.

3. Select the Page Design tab and click Options.

4. Choose number of Columns for the selected page(s).

5. If you are choosing a spread, make sure you select the correct page under Select a page to modify before you decide on the number of Columns and Content for page.

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6. You can also choose to add background color. Right-click on any color to apply it to all pages or any page.

7. To insert more pages, choose Insert tab > Pages.

8. To insert objects in your page, choose Insert tab > Page Parts in the Building Blocks group.

9. Choose Review tab > Spelling to check spelling of your text.

10. Choose File > Save As filename.pub to save.

Modify Page Content - Page Design View

• Select Options. Select a page to modify the Left inside page or Right inside page.

• Under Columns, select the number of columns as desired. • Under Content for page, select contents such as 3 stories, calendar,

order form, response form, and signup form. Apply Background Color to Newsletter

• Click on Background to apply background color as desired. Right-click to reveal more apply options.

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Mail Merge (Mailings View)

1. From Mailings tab, chose Mail Merge > Mail Merge. 2. Choose Select Recipients, choose Type new list if you don’t have an existing list. 3. Click New Entry button to add each new record. Click OK when finished. 4. Save Address List as .mdb in your “My Data Sources” folder. Enter a filename. 5. Next, click the Insert Merge Field button to add merge fields in your publication. 6. Click the Preview Results button to preview. Use the arrow keys to review each recipient.

Click Exclude This Recipient if needed. 7. Click Finish and Merge when you are done. 8. Lastly, click Merge to Printer to print.

DESIGN CHECKER

1. Choose File > Info > Run Design Checker. 2. Run general design checks or others as desired. 3. Click the down-arrow to see what the fix items are. 4. After you are finished, you can print your publication.

SAVE AND SEND FILE through Email

1. Choose File > Share > choose your desired option. 2. Or, File > Export > choose your desired option.

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RESOURCES USF Images, Logos and Guidelines http://www.usfca.edu/logo/ http://www.usfca.edu/redesign/styleguide/socialmedia/

Stock Photos and Free Photos http://www.istockphotos.com

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http://www.fotolia.com http://www.creativecommons.org http://www.flickr.com/groups/freeuse http://freerangestock.com/index.php http://morguefile.com http://www.gettyimages.com http://www.stockvault.net

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Getting Started with Publisher 2013 - myUSF